HomeMy WebLinkAbout2012 CC Packet Index1
BOOK I
JANUARY 3, 2012 CITY COUNCIL MEETING
1 Accept December 6, 2011 City Council Minutes
2 Accept December 14, 2011 City Council Minutes
3 Accept December 20, 2011 Special City Council Minutes
4 Accept December 29, 2011 Special City Council Minutes
5 Approve Payment of disbursements and payroll
6 Approve 2012 calendar for Council Meetings and Workshops
7 Appointment of Official Depositories for 2012
8 Designation of Official Newspaper
9 Review of Contracted Services
10 Comprehensive Plan Amendment and Zoning Map Amendment - 5577 Lake Elmo Avenue
11 Appointment of Acting Mayor
12 Appointment to Lake Elmo Firefighters Relief Association
13 Appointment to City Council (Sub)Committee
14 Planning Commission Appointments
15 Potential Additional Funding for Targeted Pay Adjustments
JANUARY 10, 2012 SPECIAL CITY COUNCIL MEETING
1 Authorize City Administrator Employment Agreement
JANUARY 17, 2012 CITY COUNCIL MEETING
1 Accept January 10, 2012 Special City Council Minutes
2 Accept January 3, 2012 City Council Minutes
3 Approve Payment of disbursements and payroll
4 Professional Engineering Services Consultant Pool
5 Appeal of Ruling Regarding Detachment of Land from City of Lake Elmo
6 Planning Commission 2012 Work Plan
7 2012-2016 Infrastructure Capital Improvement Plan - Adopt Plan
8 Water Supply Well No. 4 - Award Test Well Contract
9 City Council Meeting Change
FEBRUARY 8, 2012 CITY COUNCIL MEETING
1 Accept January 17, 2012 City Council Minutes
2 Approve Payment of disbursements and payroll
3 Agreement for Services between City of Oakdale and City of Lake Elmo
4 Consider Authorization to Apply for MnDOT Community Roadside Landscaping Partnership
Program and Authorize Primary Contact Person
5 Public Comments regarding Possibility of Purchasing Property for the Lake Elmo Library
6 Demontreville Highlands Area Street Improvements Feasibility Report - Resolution Accepting
the Report and Calling for a Public Improvement Hearing
7 Keats Ave. N.: MSA Street and Trunk Watermain Improvements Feasibility Improvement
Hearing
8 Continue Discussion: Variance (Septic) Request at 2860 Lake Elmo Avenue
9 Consider Planning Commission Request to Updating Lighting Ordinance
2
FEBRUARY 21, 2012 CITY COUNCIL MEETING
1 Accept February 8, 2012 City Council Minutes
2 Approve Payment of disbursements and payroll
3 Authorize Signatures for Payment of Funds from Lake Elmo Bank
4 Planning Commission: Second Alternate Appointment
5 Keats Avenue North: MSA Street Improvements - Resolution Requesting a Design Variance
from State Aid Operations
6 MnDNR Watershed Grant
7 Property/Building for the Lake Elmo Library
FEBRUARY 28, 2012 CITY COUNCIL WORKSHOP
1 Presentation on Feasibility Reports for Demontreville Highlands Area Street Improvements
2 Presentation on Feasibility Reports for Keats Avenue North: MSA Street and Trunk Watermain
Improvements
MARCH 6, 2012 CITY COUNCIL MEETING
1 Accept February 21, 2012 City Council Minutes
2 Approve Payment of disbursements and payroll
3 Authorize Signatures for Grant Fund and Savings Fund from Lake Elmo Bank
4 2012 Fee Schedule
5 Appointment of Finance Director
6 Reestablishing Precincts and Polling Places
7 MnDNR Watercraft Inspection Grant
8 Lot Area (Size) and Width Variance - 5577 Lake Elmo Avenue N
9 Fire Relief Association Raffle Drawing
10 Public Hearing: Demontreville Highlands Area Street Improvements and Authorization for
Preparation of Plans and Specifications
11 Public Hearing: Keats Avenue North Street and Watermain Improvements and Authorization for
Preparation of Plans and Specifications
12 Council - Staff Goal-Setting Retreat w/ Don Salverda & Associates
MARCH 20, 2012 CITY COUNCIL MEETING
1 Accept March 6, 2012 City Council Minutes
2 Approve Payment of disbursements and payroll
3 2012 Seal Coat Project - Agreement for Joint Services with West Lakeland Township
4 2012 Seal Coat Project - Preparation of Plans and Specifications
5 Professional Engineering Support Services - Adopt Consultant Pool
6 Approval and Reading of Arbor Day Proclamation
7 DPW Multi-Use 2012 Pickup Purchase (Per MAC Recommendation)
8 Olson Lake Trail Sanitary Sewer Extension - Joint Sewer Project with the City of Oakdale
9 Council - Staff Goal Setting Retreat
10 Surface Water Utility Fee Appeal Process/Credit Policy
11 Lot Area (Size) and Width Variance - 5577 Lake Elmo Ave N
3
APRIL 3, 2012 CITY COUNCIL MEETING
1 Accept March 20, 2012 City Council Minutes
2 Approve Payments of disbursements and payroll
3 2011 Street and Water Quality Improvements - Compensating Change Order (CCO) No. 1 and
Pay Request (PR) No. 4 (Final)
4 2012 Street and Water Quality Improvements (Demontreville-Highlands Area) - Award
Engineering Services Contract
5 Municipal State Aid System Revision - Resolution Establishing and Designing Demontreville
Trail as a Municipal State Aid Street
6 Olson Lake Trail Sanitary Sewer Extension - Joint Sewer Project with the City of Oakdale
7 Lot Area (Size) and Width Variance - 5577 Lake Elmo Avenue North
8 Lake Elmo Park Reserve West Side Access Plan
9 2012 City of Lake Elmo Program of Work Calendar
APRIL 17, 2012 CITY COUNCIL MEETING
1 Accept April 3, 2012 City Council Minutes
2 Approve Payments of disbursements and payroll
3 Test Well No. 4 - Pay Request No. 1 (Final)
4 AT&T Mobility Letter of Understanding
5 Resolution Related to 2012 Assessments to Washington County
6 AmeriCorps Staffing Opportunity
7 Authorize Agreement with MnDOT for the Community Roadside Landscaping Partnership
Program
8 Park Commission Appointments
9 Special Event Permit - Wild Adventure Race Spring Sprint - Sunfish Lake Park/Lake Elmo Park
Reserve
4
BOOK II
MAY 1, 2012 CITY COUNCIL MEETING
1 Accept April 17, 2012 City Council Minutes
2 Approve Payment of disbursements and payroll
3 Approve Year End Fund Closing Transfers
4 2012 Seal Coat Project - Approval of Plans and Specifications and Ordering Advertisement for
Bids
5 CSAH 10Mill and Overlay - Resolution Approving a County Project Within Municipal
Corporate Limits
6 Demontreville Park and Wildlife Area - Approve Parking Lot Improvements and Add to 2012
Street Improvement Project
7 Designation of South Washington Watershed District as the LGU for Administering the
Wetlands Conservation Act
8 Approve Budget Adjustment/Designation and Donation for Maintenance of Historic District 12
School House
9 Purchase of Lake Elmo Fire Department Turnout Gear
10 Council Discussion of Economic Development Authority (EDA)
11 Authorization to Purchase Landscape Material for MnDOT Landscape Partnership Program
Planting
MAY 15, 2012 CITY COUNCIL MEETING
1 Accept May 1, 2012 City Council Minutes
2 Approve Payment of Disbursements and Payroll
3 Temporary Liquor License - Go Commando
4 Special Event - Go Commando Adventure Race/Team Ortho Foundation
5 City Hall Facilities Improvement
6 Affirm Hiring of Nicholas Johnson as City Planner
7 Authorization to Participate in the Minnesota GreenStep Cities Program
8 Parks Commission Appointment
9 Oakdale Gun Club Conditional Use Permit Amendment
10 Christ Lutheran Church Septic System Variance for Holding Tanks
11 Adoption of City of Lake Elmo Mission Statement, Vision Statement and Statement of Values
per April 2012 Council - Staff Retreat
12 Surface Water Utility Fee Appeal Process/Credit Policy
13 Discussion of Library Financing
MAY 29, 2012 SPECIAL CITY COUNCIL MEETING
1 Lake Elmo Avenue North/Old Village Demonstration Lighting - Lanscape Project
MAY 29, 2012 CITY COUNCIL WORKSHOP
1 Energy Conservation Presentation - George Crocker, North American Water Office
2 Planning Work Groups Update
MAY 30, 2012 PLANNING COMMISSION AND CITY COUNCIL JOINT MEETING
5
JUNE 5, 2012 CITY COUNCIL MEETING
1 Accept May 15, 2012 City Council Minutes
2 Accept May 29, 2012 Special City Council Minutes
3 Approve Payment of disbursements and payroll
4 Resolution 2012-23 - Approve Removal of Assessments from 2012 File with Washington County
5 Approve Administrative Position Descriptions
6 Resolution 2012-26 - Adopting Purchasing Policy
7 Well No. 2 Chlorination System Addition - Accept Improvements and Approve Final Contractor
Payments
8 Resolution 2012-24 - 2012 Street and Water Quality Improvements - Approve Plans and
Specifications and Order Advertisements for Bids
9 Resolution 2012-25 - 2012 Seal Coat Project - Accept Bids and Award Contract
10 Proclamation Recognizing Gloria Knoblauch
11 Ordinance 2012-58 - City Code Amendment Pertaining to Watercraft and Water Surface
Regulations and Prohibited Structures and Uses
12 Ordinance 2012-59 - Illicit Discharge and Connection and Resolution 2012-22 - Approving
Summary Publication
13 Municipal Separate Storm Sewer System (MS4) Permit - Annual Public Meeting and Accept the
2011 MS4 Annual Report
14 Cedar Pet Clinic Parking Authorization
15 Discussion Item Only: Lake Elmo/Washington County Sheriff's Department - Coverage Contract
Proposal
JUNE 19, 2012 CITY COUNCIL MEETING
1 Accept June 5, 2012 City Council Minutes
2 May 2012 Financial Reporting; Year to Date Building Report
3 Approve Payment of disbursement and payroll
4 Approval of Resolution 2012-30 - Appointing 2012 Election Judges
5 Resolution 2012-33 - Approval Removal of Assessments from 2012 File with Washington
County
6 Resolution 2012-31 - Street Name Change- Julep Ave North (Entrance into Tapestry at
Charlotte's Grove)
7 Minor Subdivision - 11240 50th Street North
8 Resolution 2012-29 - Approve Issuance and Sale of G.O. Improvement Bonds; Series 2012 A
Crossover Refunding Bonds
9 Resolution 2012-28 - Approve Issuance and Sale of G.O. Improvement Bonds; Series 2012 B
Demontreville Highlands Area Street Improvement Project
10 Financial Planning Services Agreement with Northland Securities for the Purpose of Analyzing
Water, Sanitary Sewer, and Storm Water Systems in Preparation of Water Main and Sewer Main
Extension Projects
11 Economic Development Authority (EDA) Structure (Draft - Discussion Purpose Only)
6
JULY 3, 2012 CITY COUNCIL MEETING
1 Accept June 19, 2012 City Council Minutes
2 Approve Payment of disbursements and payroll
3 Approve Resolution 2012-32 - Designating Certified Building Official and Approval of JPA with
the City of Hugo
4 Approve Building Official Position, Posting and Recruitment
5 Proclaim August 9 through August 12, 2012 Huff'n Puff Days
6 Approve Temporary Liquor License for Lake Elmo Jaycees
7 2011 Final Audit Report Review
8 Adopt Ordinance 2012-60 - Mayor and Council Salaries Effective January 1, 2013
9 Country Sun Farms - Agricultural Building Construction
10 Quarterly Work Schedule
7
BOOK III
JULY 17, 2012 CITY COUNCIL MINUTES
1 Accept July 3, 2012 City Council Minutes
2 Approve Payment of disbursements and payroll
3 Professional Engineering Support Services Consulting Pool - Approve Updated Pool to add
AE2S in the areas of Water and Wastewater Systems
4 Ordinance No. 2012-58 - Amending 97.21 Watercraft and Water Surface Regulations and 97.23
(A) Prohibited Structures and Uses
5 Lions Park Tennis Court Resurfacing
6 Lions Park Safety Surface
7 Resolution 2012-35 - Authorization for Sale of $4,090,000 General Obligation Water Revenue
Crossover Refunding Bonds, Series 2012A
8 Authorization to Enter into an Escrow Agreement with Northland Trust Services Inc. related to
the Sale of $4,090,000 General Obligation Water Revenue Crossover Refunding Bonds, Series
2012A
9 Resolution 2012-36 - Authorization for Sale of $865,000 General Obligation Bonds, Series
2012B
10 Resolution 2012-34 - 2012 Street and Water Quality Improvements - Approve Accepting Bids
and Awarding Contract
11 Keats Avenue North MSA Street Improvements - Engineer's Update on Proposed Improvements
and Authorize Report Revisions
12 Old Village Area Municipal Sanitary Sewer Service - Initiate Preliminary Study
13 Inwood Avenue Trunk Watermain and Booster Station - Initiate Preliminary Study
14 Adminstrator's Report: Organized Collection Feasibility and Proposed 2014 Plan of Work
Schedule
15 Library Board Appointments
AUGUST 8, 2012 CITY COUNCIL MEETING
1 Accept July 17, 2012 City Council Minutes
2 Approve Payment of disbursements and payroll
3 2011 Seal Coat Project - Accept Improvements and Pay Request No. 3 (Final) - Release of
Retainage following Corrective Work)
4 2011 Street and Water Quality Improvements - Resolution 2012-39 - Declaring Cost to be
Assessed, Ordering Preparation of Proposed Amendments, and Calling for Hearing on Proposed
Assessment
5 Approve Position Description of Taxpayer Relations/Communications Coordinator
6 Approve Hiring of Adam Bell as Deputy Clerk
7 Water System Design Phasing Study - Authorize AE2S Task Order No. 1
8 Approve Resolution 2012-37 - Proclaiming September 7 and 8, 2012 as Lake Elmo Days
9 Approve Draft Structure of the City of Lake Elmo Employee Handbook
10 Country Sun Farms - Amendment to Resolution 2000-047 - Clarifying Permitted Agricultural
Sales and Entertainment Uses
11 Council Member Appointment to Library Board Nomination Committee
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AUGUST 21, 2012 CITY COUNCIL MEETING
1 Accept August 8, 2012 City Council Minutes
2 Accept Financial Report dated July 31, 2012
3 Accept Building Permit Report dated July 31, 2012
4 Approve Payment of disbursements and payroll
5 Approve Conditional Job Offers for Seven Probationary Firefighters
6 Resolution 2012-40 - Approving State of Minnesota Joint Powers Agreements with the City of
Lake Elmo on Behalf of Its City Attorney and Sheriff's Office
7 Keats Avenue North MSA Street and Water Main Public Improvement Hearing (continued from
March 6, 2012)
8 Consideration of Staff Research & Analysis of the Feasibility Organized Collection
9 Authorization to Submit Comprehensive Plan Amendment for Adjacent Community Review
10 Zoning Code Update/Per Planning Commission
11 Malmquist RAD-2 Concept Plan Extension: 9424 Stillwater Boulevard
12 Approve Resolution 2012-41 - Accepting the Amended Feasibility Report and Approve
Resolution 2012-42 - Authorizing Plans and Specifications for Keats Avenue North Street and
Water Main Improvements
SEPTEMBER 4, 2012 CITY COUNCIL MEETING
1 Accept August 21, 2012 City Council Minutes
2 Approve Payment of disbursements and payroll
3 Approve Updated 2012 Fee Schedule
4 Affirm Hiring of Building Official Rick Chase
5 2012 Rain Garden Project - Award Contract
6 Authorization for John Schiltz to Dispense Beer and Wine Coolers at the Lake Elmo Days
Community Event on September 7 and 8, 2012
7 Ordinance 2012-61 - Approving Zoning Text Amendment - Shoreland Standards
8 Malmquist RAD-2 Concept Plan Extension: 9424 Stillwater Boulevard
9 City of Lake Elmo Staff Request
SEPTEMBER 11, 2012 SPECIAL CITY COUNCIL MEETING
9
SEPTEMBER 18, 2012 CITY COUNCIL MEETING
1 Accept September 4, 2012 City Council Minutes
2 Accept Financial Report dated August 31, 2012
3 Accept Building Permit Report dated August 31, 2012
4 Approve Payment of disbursements and payroll
5 2012 Crack Seal Project - Receive Contractor Quotes and Award Contact
6 2012 Street and Water Quality Improvements - Pay Request No. 1
7 Approve Resolution 2012-44 to Set Hearing for 2013 Budget and Levy Discussion
8 2011 Street and Water Quality Improvements - Final Assessment Hearing
9 Ordinance 2012-62 - Zoning Amendment Codification; Approve Resolution No. 2012-46 -
Authorization of Summary Publication Ordinance 2012-62
10 Approve Proposed General Levy and Proposed 2013 Budget; Resolution No. 2012-47
11 Lake Elmo Traffic Enforcement Update
12 Legion Avenue Sewer Survey Results
OCTOBER 2, 2012 CITY COUNCIL MEETING
1 Accept September 11, 2012 Special City Council Minutes
2 Accept September 18, 2012 City Council Minutes
3 Approve Payment of disbursements and payroll
4 Resolution 2012-49 - Designating Data Practice Officials and Approving City's Data Practices
Policy
5 Resolution 2012-50 - Approving Tax Forfeited Parcels for Public Auction
6 2012 Seal Coat Project - Pay Request No. 1 (Final)
7 I94 Corridor East Gravity Sewer - Approve Engineering Services to Prepare Revised Easement
Exhibit
8 Resolution 2012-51 - Approving Delinquent Storm Water Assessments
9 Resolution 2012-48 - Approving Joint Powers Agreement Agreement for Building Services Pool
10 Demontreville Park Purchase of Benches and Foul Line Fence
11 Keats Avenue North MSA Street and Trunk Watermain Improvement Public Hearing and
Resolution 2012-42 - Ordering Improvements and Preparation of Plans and Specifications
12 Approve Ordinance 2012-63 - Amending City Code Section 150.250 Pertaining to Shoreland
Standards
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BOOK IV
OCTOBER 16, 2012 CITY COUNCIL MEETING
1 Accept October 2, 2012 City Council Minutes
2 Accept Financial Report dated September 30, 2012
3 Accept Building Permit Report dated September 30, 2012
4 Approve Payment of disbursements and payroll
5 Resolution 2012-52 - Approving City Elected Official and Appointed Board/Commission
Member's Code of Conduct Policy
6 2012 Street and Water Quality Improvements - Change Order 1
7 2012 Street and Water Quality Improvements - Pay Request 2
8 Approval of HVAC System for Annex and Maintenance Agreement for City Facilities
9 Approval of Damon Farber & Associates Planning/Theming Agreement
10 CUP Approval for Therapeutic Massage at 11200 Stillwater Boulevard
11 Resolution 2012-54 - Approving Lake Elmo Employee Handbook
NOVEMBER 7, 2012 CITY COUNCIL MEETING
1 Accept October 16, 2012 City Council Minutes
2 Approve Payment of disbursements and payroll
3 Post-Issuance Tax Compliance Procedures for Tax Exempt Bonds
4 2012 Crack Seal Project - Pay Request No. 1 (Final)
5 Approve Resolution 2012-55 - State of Minnesota Redevelopment Grant Program - A Resolution
Accepting the DEED Water System Infrastructure Grant
6 Keats MSA Street and Trunk Watermain Improvements - Approve Engineering Design and
Construction Support Services Contract
7 Accept Resignation of City Clerk Sandie Thone, and Appoint Adam Bell as City Clerk;
Resolution 2012-56
8 Approve Conditional Use Permit for grading project at 9242 Hudson Boulevard; Resolution 2012-
57
9 Library Board Appointments
10 Request for Connection to 32nd Street 201 System
NOVEMBER 20, 2012 CITY COUNCIL MEETING
1 Accept November 7, 2012 City Council Minutes
2 Accept November 9, 2012 Lake Elmo Canvassing Board Minutes
3 Accept Financial Report dated October 31, 2012
4 Accept Building Permit Report dated October 31, 2012
5 Approve Payment of disbursements and payroll
6 2012 Rain Garden Project - Change Order No. 1
7 2012 Rain Garden Project - Pay Request No. 1
8 2012 Street and Water Quality Improvements - Pay Request No. 3
9 Whistling Valley I-III Additions - Resolution Accepting Public Improvements
10 Accept New Insurance Agent of Record
11 Variance - 8961 37th Street North (Lot Dimension Variance: See Planning Packet)
12 Variance - 974 Jasmine Avenue North (Accesory Building Variance: See Planning Packet)
13 Approve to put out RFP for New Year-End Audit Firm
14 Animal Control Contract with Companion Animal Control LLC
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15 Application for Council Vacancy - January 2, 2013
16 Adoption of 2013 City of Lake Elmo Plan of Work
DECEMBER 4, 2012 CITY COUNCIL MEETING
1 Accept Novemeber 20, 2012 City Council Minutes
2 Adopt 2013 Budget and Tax Levy; Resolution 2012-62
3 Approve Payment of disbursements and payroll
4 Zoning Text Amendment - GB Zoning District (change therapeutic massage to a permitted use
with appropriate licensing); Massage Therapy Licensing Ordinance 2012-64
5 Approve 2013 Liquor Licenses Renewels
6 Amend December 2012 Meeting Calendar
7 Approve 2013 Meeting Calendar
8 Approve 2013 Fee Schedule
9 2012 Streets & Water Quality Improvements - Pay Request No. 4
10 Approve City Membership in Minnesota Cities Stormwater Coalition (MCSC)
11 Approve Hiring of Park Maintenance Operator
12 Approve 2013 Animal Humane Society Impound Contract
13 Adoption of the Washington County All-Hazard Mitigation Plan; Resolution 2012-62
14 Approval of Washington County Septic Inspection Agreement
15 Funding of Chamber Community Symposium
16 Appointment of 2013 Planning Commission Members: Two Regular Members, Two Alternate
Members
17 Library Board Appointments to Accommodate Expansion of the Board to Seven Members
18 27th Street No Parking Signs
DECEMBER 18, 2012 CITY COUNCIL MEETING
1 Approve Payment of disbursements and payroll