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TASK ORDER No. 2 – PRODUCTION WELL NO. 4 Page 1 of 5
TASK ORDER No. 2
CITY OF LAKE ELMO, MINNESOTA – ADVANCED ENGINEERING AND ENVIRONMENTAL SERVICES, INC.
PROFESSIONAL ENGINEERING SERVICES AGREEMENT
In accordance with ARTICLE 1 of the Master AGREEMENT between the City of Lake Elmo (“CITY”) and
Advanced Engineering and Environmental Services, Inc. (“ENGINEER”), dated August 14, 2012
(“AGREEMENT”), the ENGINEER agrees to provide Professional Engineering Support Services as
follows:
PRODUCTION WELL NO. 4
PROJECT OVERVIEW: The Project includes Design and Construction Phase Engineering Services for
the Production Well No. 4 improvements.
The City of Lake Elmo is constructing a new water supply well to meet the growing water supply
demands from the community and to provide redundancy. Test Well No. 4 was completed in
February of 2012 to confirm adequate production capacity and water quality for the proposed well
site near 50th Street N and Lake Elmo Avenue. Upon the successful completion of Test well No. 4, a
1.38 Acre Site was purchased at 11250 50th Street North to locate the new Well and Pumphouse. The
site includes a shared driveway with the property located directly north and contains adequate space
to provide setback distances in accordance with the well criteria established by the Minnesota
Department of Health.
Following completion of Production Well No. 4, or near its completion, it is anticipated that a Well
House will be designed and constructed under separate contract. A third contract will be
commissioned for a new 12‐inch diameter trunk connecting watermain from the well location to
connect with the existing watermain near the intersection of Lake Elmo Avenue and 43rd Street N.
Production Well No. 4 will be designed and constructed as a Jordan Formation well with the following
goals:
1. Production Well that produces a high quality drinking water meeting all State safe water
quality drinking standards, including safe standards for perflourochemicals (PFCs).
2. Production Well that produces a high quality drinking water that will not require secondary
treatment such as filtration (acceptable concentration levels of iron and manganese).
3. High Capacity Production Well in excess of 1,000 gpm.
To determine the water quality and capacity concerns, Test Well No. 4 was completed in February of
2012 and a report of the results was prepared by SEH, Inc. The specific information collected from
the test well is as follows:
1. Depth from surface to bottom of sand and gravel (top of Prairie du Chein Group) is 79 feet.
2. Depth from surface to bottom of Prairie du Chein Group (top of Jordan Formation) is 190 feet.
3. Depth from surface to bottom of Jordan Formation (top of St.Lawrence Formation) is 282 feet.
TASK ORDER No. 2 – PRODUCTION WELL NO. 4 Page 2 of 5
4. Initial static water level in test well was 41 feet.
5. 6‐inch steel casing was installed to 210 feet.
6. Available drawdown estimated to be 165 feet.
7. Pumping water level at 300 gpm was estimated to reach equilibrium at 60 feet resulting in 19
feet of drawdown.
8. Specific capacity estimated to be approximately 15 gpm per foot of drawdown.
9. Iron: 0.363 mg/l (Secondary MCL 0.30 mg/l).
10. Turbidity: 4.9 NTU (MCL 0.3 NTU).
11. PFCs: Results are all below recommended HRLs and do not appear to be present in the
proposed location.
SERVICES TO BE PROVIDED BY ENGINEER: Advanced Engineering and Environmental Services, Inc.
(AE2S) shall provide the following Professional Engineering Services:
Design Phase Services
1. Attend a project kick‐off meeting with City staff.
2. Provide assistance in obtaining a Conditional Use Permit from the City of Lake Elmo,
Minnesota, if required.
3. Meet at the well site with Minnesota Department of Health (MDH) personnel for preliminary
approval of well set‐back distances.
4. Prepare a preliminary set of drawings that include General, and Civil. Drawings will be
sufficiently detailed to understand project, but will lack details required of construction.
5. Prepare a preliminary list of specifications that cover the project. Specification format will
meet the approval of the City of Lake Elmo and will include Lake Elmo standard general
conditions and contract forms.
6. Prepare preliminary opinion of probable construction cost.
7. Review preliminary documents with City personnel at a preliminary design progress meeting
and make changes as required.
8. Prepare final construction drawings and specifications based upon final/modified preliminary
design documents. Final set of drawings and specifications shall include General and Civil
drawings.
9. Prepare preliminary wellhead protection area delineation for the new well.
10. Prepare Part 1 and Part 2 of the wellhead protection plan for the new well.
11. Update the preliminary opinion of probable cost to reflect any modifications made during final
design.
12. Review final construction documents with City personnel at a final design progress meeting
and make changes as required.
13. Submit two (2) copies of the final bidding documents, and wellhead protection information to
the Minnesota Department of Health (MDH) for review. Respond to questions and comments
from the MDH and receive approval for the drawings and specifications.
14. Submit four (5) copies of the final bidding documents to the City Engineer and one copy in
electronic format (PDF).
15. Assist City in consultations with governmental agencies.
16. Print construction drawings and specifications (Bidding Documents).
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17. Distribute Bidding Documents to prospective bidders.
18. Maintain planholders list.
19. Respond to bidder questions.
20. Issue addenda to bidding documents, if required.
21. Attend bid opening, and prepare bid tabulation sheets.
22. Evaluate bids and prepare contract award recommendation letter.
Construction Phase Services
1. Organize, coordinate, and jointly lead pre‐construction conference and regular monthly
progress meetings during construction. Provide and distribute meeting minutes.
2. Assist the City in procuring testing services as defined in the Contract Documents.
3. Provide one time construction staking for the well.
4. Review Contractor submittals (shop drawings) for products and equipment.
5. Issue contract document clarifications as required.
6. Process contract change order requests, if required.
7. Review contractor‐submitted construction progress schedules.
8. Process contractor pay requests.
9. Provide periodic construction observation by design team members during construction of the
well and during test pumping operations.
10. Provide Substantial Completion inspection and punch list for Contractor and issue Certificate
of Substantial Completion when appropriate.
11. Provide Final Completion inspection for Contractor and issue Certificate of Final Completion
when appropriate.
12. Review final submittal from Contractor with respect to conformance with the contract
documents.
13. Process final pay requests and project close‐outs.
14. Provide record drawings based upon Contractor’s mark‐up and field observation.
CITIES RESPONSIBILITIES: The City (or its Consultant) will provide the following:
1. Coordination with the public and presentation(s) to the City Council.
2. Provide as‐built drawings for existing utilities and topography at proposed well site.
3. Provide necessary easements and easement information, if required.
4. Provide interface and authorization from state agencies, such as the Department of Natural
Resources (DNR), Department of Health (MDH), Valley Branch Watershed District (VBWD),
and Minnesota Pollution Control Agency (MPCA) with respect to the ability to construct and
operate the proposed wells in the proposed locations.
5. Provide answers to specific project questions, provide requested information and make
decisions regarding project direction during the course of the project.
6. Provide review, comments, and approval of preliminary and final design document submittals.
7. Pay all permit and plan review fees for agencies as required for review and approval of Project
components.
8. Pay all costs associated with Advertisement for Construction Bids.
9. Attend bid opening.
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10. Attend pre‐construction conference and construction progress meetings.
11. Procure necessary testing services as defined by Contract Documents and bare cost associated
with required testing.
TIMES FOR RENDERING SERVICES: ENGINEER shall perform its services and provide deliverables in
accordance with the following schedule:
Preliminary Design: February 28, 2013
Final Design: March 26, 2013
Authorize Advertisements for Bids: April 2, 2013
Contract Award: May 7, 2013
Substantial Completion: October 11, 2013
Final Completion: October 25, 2013
Note that the project schedule is dependent on timely receipt of information required from the City.
CITY’S REPRESENTATIVE AND CONTRACT ADMINISTRATION: The CITY’s representative with respect
to services rendered by ENGINEER under this TASK ORDER shall be the City Engineer. Project
correspondence must be addressed to:
Jack Griffin, P.E., City Engineer
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, MN 55042
651.300.4264
Email: Jack.griffin@focusengineeringinc.com
COMPENSATION: Compensation to ENGINEER shall be on an hourly rate basis using the hourly billing
rates provided in the ENGINEER’s Proposal for the work, in a not to exceed amount of $28,500. An
outline of the primary scope items is provided in the following table:
1. Design Phase Services $17,800
2. Construction Phase Services $10,700
Payment for Services shall be in accordance with ARTICLE 3.2 of the Master AGREEMENT. Invoices
should be sent to the attention of the City Engineer.
TASK ORDER ASSUMPTIONS: The tasks and estimated fees presented in this proposal are based
upon the following assumptions:
1. Work will be completed within the City’s property, right‐of‐way, or on easements provided by
the City.
2. This proposal does not include amending the City’s Water Appropriation Permit.
TASK ORDER No. 2 – PRODUCTION WELL NO. 4 Page 5 of 5
3. Periodic field construction observation by project design team members for construction of
the Production Well No. 4 assumes periodic site visits of not more than 30 hours total.
APPROVAL AND ACCEPTANCE: Approval and Acceptance of this Task Order, including the
attachment(s) listed above, shall incorporate this document as part of the AGREEMENT. ENGINEER is
authorized to begin performance of services upon receipt of a copy of this Task Order signed by CITY.
The Effective Date of this Task Order is FEBRUARY 5, 2013.
ADVANCED ENGINEERING AND CITY OF LAKE ELMO, MINNESOTA
ENVIRONMENTAL SERVICES, INC.
By _________________________________ By _______________________________ __
(Authorized Principal of the Firm) City Administrator