HomeMy WebLinkAboutItem 11 Lake Elmo Avenue Infrastructure Imp-Authorize PS AGENDA ITEM1
MAYOR AND COUNCIL COMMUNICATION
DATE: 3/19/2013
REGULAR
ITEM #: 11
MOTION
AGENDA ITEM: Lake Elmo Avenue Sewer Infrastructure Improvements: I-94 to 30th Street
Authorize Preparation of Plans and Specifications and Approve
Engineering Design and Construction Support Services Contract
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Cathy Bendel, Finance Director
Ryan Stempski, Assistant City Engineer
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
select a trunk sewer infrastructure option and consider authorizing the preparation of Plans and
Specifications for the Lake Elmo Avenue Sewer Infrastructure Improvements from I-94 to 30th
Street; and to approve the Engineering Design and Construction Support Services Contract to
TKDA in the estimated not to exceed amount of $45,400, “Forcemain Only” option, or $77,200
to redesign the trunk gravity sewer within the I-94 Corridor.
BACKGROUND INFORMATION: On March 15, 2011, the City Council approved plans and
specifications for the Lift Station and Forcemain project, from I-94 to 30th Street that included a
base bid for a Forcemain only design and an alternate bid for trunk gravity sewer in lieu of
Forcemain within the I-94 Corridor. Bids for this project were presented to the city council on
May 17, 2011, but an improvement was never ordered.
STAFF REPORT: Staff is presenting two options as follows to construct trunk sewer
infrastructure from the I-94 Met Council facilities to the Village:
• Option A – Forcemain Only along Lake Elmo Avenue and 30th Street
• Option B – Redesign of Gravity in lieu of Forcemain within the I-94 Corridor area
Option A would require a “repackaging” of the existing plans and specifications that were
previously approved by the council on March 15, 2011.
Option B would require a redesign of trunk gravity sewer south of 10th Street. This redesign is
necessary to place the gravity sewer alignment through properties willing to provide easements
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to the city (see attached Easement Exhibit). Staff has recently met with and received verbal
agreement from each of the three affected property owners to acquire the necessary temporary
and permanent easements for the project. The gravity alignment proposed in the March 15, 2011
plans and specifications required easements that could not be obtained at that time.
Staff will present each option at the City Council Meeting and ask for council to provide
direction on how to proceed.
FUNDING: On March 14, 2010 the state legislature signed into law the Capitol Investment
Bill. Included in the bill was a special appropriation under the Redevelopment Grant Account
for the City of Lake Elmo in the amount of $2,000,000; where $1,000,000 must be used to
design and construct an expansion of the city’s water pumping, storage, and distribution system;
and $1,000,000 must be used to design and construct the I94 to 30th St. Lift Station and
Forcemain project. As a condition in the bill language, the city must provide matching funds for
the projects. It is anticipated that the city matching funds would be provided through bond
proceeds. The state’s obligation to fund the DEED Grants shall terminate if the entire Grant
amounts have not been disbursed by December 31, 2014.
RECOMMENDATION: Staff is recommending the City Council authorize preparation of
Plans and Specifications for the Lake Elmo Avenue Sewer Infrastructure Improvements from I-
94 to 30th Street consisting of a redesign for the trunk gravity sewer realignment within the I-94
Corridor; and approve the Engineering Design and Construction Support Services Contract to
TKDA, Inc. in the estimated not to exceed amount of $77,200.
ATTACHMENTS:
1. Lake Elmo Avenue Sewer Infrastructure Improvement Exhibit
2. Easement Exhibit
3. Professional Services Agreement-TKDA Authorization No. 2
4. Proposed Project Schedule