HomeMy WebLinkAboutItem 8 2013 Seal Coat-Ad for Bids AGENDA ITEM1
MAYOR AND COUNCIL COMMUNICATION
DATE: 4/02/2013
CONSENT
ITEM #: 8
RESOLUTION
AGENDA ITEM: 2013 Seal Coat Project – Resolution No. 2013-23 Approving Plans and
Specifications and Ordering Advertisement for Bids
SUBMITTED BY: Ryan Stempski, Assistant City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Mike Bouthilet, Public Works Superintendent
Adam Bell, City Clerk
Cathy Bendel, Finance Director
SUMMARY AND ACTION REQUESTED: The city council is respectfully requested to
consider adopting Resolution No. 2013-23 approving the plans and specifications and ordering
the advertisement for bids for the 2013 Seal Coat Project.
STAFF REPORT AND BACKGROUND INFORMTATION: In accordance with the annual
street maintenance program, the city council ordered, on February 19, 2013, the preparation of
plans and specifications for the 2013 Seal Coat Project, and approved the Joint Services
Agreement with West Lakeland Township to once again complete seal coating work in a
combined project. The project includes the specifications to seal coat approximately 6 miles of
city streets (see attached Project Location Map) and includes an additional 4.9 miles of streets for
West Lakeland Township. By competitively bidding both the city and township projects
together, staff hopes to promote a more competitive bid environment that may result in reduced
costs to both communities.
A project schedule is attached. With the approval of the Plans and Specifications, the bids would
be presented to council for award at the May 21, 2013, council meeting. The work is scheduled
to be substantially complete by July 12, 2013 and has a final completion date of August 2, 2013. West Lakeland Township will reimburse Lake Elmo for the portion of the work completed on
township roads in accordance with the project agreement for joint services, dated February 26,
2013. The township will also be reimbursing the city for administration and engineering services
associated with the project, in the amount of 6% of the construction costs as tabulated at the time
of the bids.
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In 2012, the city completed a crack seal project for these city street segments in preparation of
this year’s seal coat application. The 2013 Seal Coat Project now provides the design documents
for seal coating these same street segments to complete the maintenance process.
FUNDING: The city portion of the work will be paid through the street maintenance funds with
a 2013 seal coat budget in the amount of $160,000 (Fund No. 409). This includes both
construction and engineering costs. The engineer’s post design total project cost estimate is
$148,000, which is within the planned budget amount.
RECOMMENDATION: Staff is recommending that the city council approve, as part of the
Consent Agenda, Resolution No. 2013-23, thereby approving the plans and specifications and
ordering the advertisement for bids for the 2013 Seal Coat Project.
ATTACHMENTS:
1. Resolution No. 2013-23
2. 2013 Seal Coat Project Location Map
3. Project Schedule