HomeMy WebLinkAboutItem 16 Keats MSA Street-WM-Award Bid AGENDA ITEM1
MAYOR AND COUNCIL COMMUNICATION
DATE: 04/16/2013
REGULAR
ITEM #: 16
RESOLUTION
AGENDA ITEM: Keats MSA Street and Trunk Watermain Improvements – Accept Bids and
Award Contract
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Adam Bell, City Clerk
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item ..................................................................................... City Engineer - Report/Presentation ..................................................................................... City Engineer - Questions from Council to Staff ............................................................ Mayor Facilitates
- Public Input, if Appropriate ................................................................... Mayor Facilitates - Call for Motion .............................................................................. Mayor & City Council - Discussion ..................................................................................... Mayor & City Council
- Action on Motion .................................................................................. Mayor Facilitates
SUMMARY AND ACTION REQUESTED:
The city council is respectfully requested to consider accepting contractor bids as presented and awarding
a contract for the Keats MSA Street and Trunk Watermain Improvements. The recommended motion for
this action is as follows:
“Move to approve Resolution No. 2013-32, Accepting the Bids and Awarding a Contract to T.A. Schifsky and Sons, Inc., in the amount of $1,606,833.47, for the
Keats MSA Street and Trunk Watermain Improvements.”
BACKGROUND AND STAFF REPORT:
Bids were received, publicly opened, and read aloud on April 9, 2013. The city engineer has prepared
and attached the Tabulation of Bids and a Letter of Recommendation for the award of the contract. The
City received eight (8) bids for this project, with T.A. Schifsky and Sons, Inc. providing the lowest base
bid in the amount of $1,606,833.47 for the 12-inch diameter Trunk Watermain option. The Engineer’s
post-design construction cost estimate for the project was $1,848,435.25.
The project remains within the budget amounts established with the Feasibility Report. T.A. Schifsky and
Sons, Inc. is a known contractor having successfully completed previous projects in the city. The city
engineer is therefore recommending that the Council award the contract to the lowest responsible bidder,
2
T.A. Schifsky and Sons, Inc., for the 12-inch diameter trunk watermain as outlined in the attached letter.
Hydraulic analysis performed by AE2S in 2012 verified that the 12-inch diameter watermain meets the
projected hydraulic requirements for the water system and results in a savings of $171,960.40; the
additional costs needed to install a 16-inch diameter trunk watermain.
The City Council approved the Plans and Specifications for the Keats MSA Street and Trunk Watermain
Improvements on March 5, 2013, and authorized staff to advertise the Project for bids. The Project was
advertised on QuestCDN.com, Finance and Commerce, and in the Oakdale-Lake Elmo Review in
accordance with the Minnesota Competitive Bidding requirements. The improvements include:
• The street reconstruction of Keats Avenue North as an Urban Section Road meeting state aid
standards at 32 feet from back of curb to back of curb with concrete curb and gutter.
• The installation of a 12-inch or 16-inch diameter Trunk Watermain pipe connecting the existing
watermain lines in the Tapestry development and Rock Point Church.
• Water quality improvements consisting of six shallow infiltration basins located within the
existing road right-of-way to address VBWD permit requirements.
FUNDING:
This project will be partially financed through special assessments. For the Street Improvements of Keats
Avenue North, the project can be primarily funded using the city’s municipal state aid construction funds.
In addition, there are 22 properties that are proposed to be specially assessed with an estimated unit
assessment amount of $3,400. The City cost share for use of state aid funds is therefore $1,175,200.
The trunk watermain improvement project is being installed as a part of the community wide integrated
water system. Therefore, the watermain extension project will be primarily funded using the city’s $1.0
million DEED water system grant with matching funds from the city’s Water Enterprise Fund. These
funds must be expended prior to December 31, 2014. Similar to a collector street improvement project, a
local benefit will be realized by the properties adjacent to the trunk watermain line. Council has directed
that a water lateral benefit assessment be levied in the amount of $2,900 to those 22 properties, with an
additional water lateral benefit charge of $2,900 to be deferred until those properties connect to city
water.
RECOMMENDATION:
Staff is recommending that the city council approve Resolution No. 2013-32, thereby accepting the bids
and awarding a Contract to T.A. Schifsky and Sons, Inc., in the amount of $1,606,833.47, for the Keats
MSA Street and Trunk Watermain Improvements. The recommended motion for this action is as follows:
“Move to approve Resolution No. 2013-32, Accepting the Bids and Awarding a Contract to T.A. Schifsky and Sons, Inc., in the amount of $1,606,833.47, for the Keats MSA Street and Trunk Watermain Improvements.” ATTACHMENT(S):
1. Resolution No. 2013-32 2. Engineer’s Letter of Recommendation and Tabulation of Bids 3. Project Schedule