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HomeMy WebLinkAboutItem 5 Master Subscriber Agreement Amendment for FAST Access MASTER SUBSCRIBER AGRE EMENT TBIS AG- PETM WT AMENDMENT is entered into by and between City of Lake Elmo (Govorrimeal gubscriber Name/ME=of Entity) fl 3800 Lavern Avenue North, Lake Elmo, MN 55042 (G©ve�,imcntaubscriEies Wdress) (hereinafter"Government Subscriber")and 7HE STATE OF NDMESOTA Office of State Court Administration _._..............._.._..�---_....__._. - -- } (Judtcid District iJR t 5=-a State Caut-t dcnim5ar5tiara) o_ 25 Rev.Dr,Marlin Luther King Jr,Blvd.SL Paul,Minnesota 55155 (Addreas) (l]ereitac`tfter"tile Court"). recitals TWs Master Subscriber Agrcems nt Antendrttcrit for FAST Access 0"Amendment") modifies and sutpplcmtnts the Mestur Subscriber Agreement for Minveseta Court Data Services for Govenmiental Ag.-ncies between Government Subscriber and the Court ("Agreement"). This, Amendment provides the framework for Grovernruent Subscriber's Individual Users access to FAST Access. FAST Access provides certain,quaRf'ted individual users with web-feed access to Court Records rind Court Doctmlents in cases where they qualify for. access. Amend meat The Masten-Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies is modified nid sapplenwntetl try the addition of the following provisions: :. ----�?Fi'�:�`t NTUO T ;:=I'#xe del rtit.ons-ok w Ekgreenient arm ineeiT.!a feet-l�es�ita.__.__-__....__ 1.1 "i nnesota Government Access"means the web-based software that provides government agencies with remote Internet access to electronic records irl NI CIS, Formerly known as NIPA. 1.2 "FAST Actress" (First Appeoxance Support Track) .meami a Minnesota Government Access login that lrpovides Goveinr€lexlt Suilscriber's Individual Users with access to Court Records and Court Documents at the cowrt facility and any detention area, as designated by county court a(huinist-ra'dati,. in, cases schoduled on the first appeexance, bail hearing, and arraig-ru-nent calendars where prosecutors and d.cletzse attorneys typically do not yet have a case fife and need a access to the docurnents bl-d with the court. [I div.id€ta) iysers that qualify for Master Stibsedber Agreemerti,Ameiidiment for FAST Axess..-,Revised Jan€aiy 21,20t3, Page 1014 FAST Access arc currently limited as described in Clause 1.3 of this Amendment.] Government Subscriber's individual Users will be provided with daily passwords to FAST Access by county court administration for use during the court calendar. 1.3 "FAST Access County Pilot/ means the pilot :CAST Access prograrn 'being tested in eCourt� Pilot County Adult Criminal Courts. Under the FAST Access County Pilot,qualified GoNcilirment Subscriber's In-dMdual Users will be limited to government attorneys and contract attorneys; and any student attomeys under their supervision,who practice in Pilot.County Criminal Court proceedings on behalf of Goveriuncrtt Subscriber. During the initial phase of tl_e County pilot, die State will not charge Government Subscriber or Government Subscriber's individual Users for access to FAST Access. The State:may charge for access to PAST Access at a later date, 2. DATA ACCESS SERVICEES P140VIDE1D TO GOVERNMENT SUBSC:MERIS INDIVIDUAL USERS. This clause modifies Clause 3 of the Agreeinent. 11011owing execution of the Agreement and this Amendment by both parties,Government Subscriber's Individual Users who qualify for access must sign the FAST Access User Acknowledgement form to be granted the access through the IVINCIS Govwnrent: Access 2.pplicadon to the extent described Yn this clause. 2.1 FA9F Access County 1Pilut Access. 2.1.1 Pilot County Access. In the FAST Access County Pilot,Government Subscuber's Individual Users who ate.lzresent in court to represent parties in court on that day,and.who have signed the FAST Access User Acknowledgement form,may access and use"certain Court Records and Count Documents in Pilot Coimty adult crin-rinal cases only for a "Legitimate Crovernm.en sal Busiaes5 Need."' For pia-poses of FAST Access,a'1egitinmte govainmental business need"is limited to a requirement,duty or obligation for the efficient performance of governmental tasks or governrrieutal responsibilities that is required or authorized by law or court rule in connection with the Individual User's cases on the court calendar for that day. Such access and.use of Court 13�acdrnents-wvill Ile ted to"Court"duct mints tliat 'o-lets hsslg il following security classifications,:Publicl., Pitblic2,Public'Citation, Confidentiall,and Corfidential2. Such access and.use will not include Court Documents?hat have the security classification Se ledt. Access is limited.to the court calendar.fir which access was granted.,for legitimate government business needs as defined above.and is limited to access ftorn, the designated.court and detention facilities. Access at any other time,for any other purpose,or from any other location is prohibited. 2.2 FAST Access. [Access provided to FAST Access users outside of tho Cotailty Pilot is reserved.] Master Subscriber Agrerxmeal Ameitic mart for FAST Acces,.-Rev 5ed January 29.2D13, 3. AUTHORIZED ACCESS`I O FAST Access. f 3.1 Access for Government Subscriber's Individual User, Individual Users who i are granted access to cases through FAST Access will be provided.with a login and password if they are attorneys or student attorr_eys appearing in col art order the supervision of a)attorney. Passwords will change on a daily basis and will be received by court administration and provided to yLtalified.Individual Users who appear for a daily calendar. Passwords may not be shared, 3.2 Notice When a Government Subscriber's Individual User should no Longer Receive FAST Access. Individual Users that no longer work for Government Suibscriber,or who no lofiger need FAST Access to furlfill a"Legitimate Covernmor.tal Business-Need"as defbied in the Agreement,should not have FAST Access. Govermn nt Subscriber shall immediately notify the Court whsruever an.Individual User no longer works for Govermri..erit Subscriber or no longer needs FAST Access to- Ill a"Legitimate Governmental 13u�sirress\ecd" as defined in the Agreerent. 4. '} ,&RRAN'fY RISC.fAl'lV ERS. The warnanty disclairxrers listed in Clause 15 of the Muter Subscriber Agreement for Minnesota Court Data Services f-or Covens rmital Agencies i modified to include the followings. THE COURT IS NO'I'LIABLE FOR ANY COURT RE CORDS OR COMP DOCUMENTS NOT AVAILABLE THROUGH FAST ACCESS DUES TO COMPUT13M OR N7'✓MORK MALFUNCTION,MISTAKE OR USER ERROR. THE COURT MAKES NO WAI.'UL�N"I7:1✓-S AS TO THE ,COMPLETENESS OR ACCURACY OF THE COURT RECORDS AND COURT DOCUMENTS PROVIDED THROUGH FAST ACCESS.. 5. ACKNOWLEDGINM,NT BY INDIVIDUALS WITH ACCESS TO COURT :R.l`,C01ZDS AND COURT DOCUMENTS UND+R T1119 AGREEMENT.ENT. Pursuant to Clause 7 of tkie Mister Subscriber Agreemeirt for Minnesota Court Data Services for t r, -nmetrtal Agencies,Governmorrt Stibseriber's Irtdividtk�l.I.Jsers are required to sign an Ac uiovvledgment Torrrr before being provided access to Court Data. For BAST Access,Government Subscriber's Individual'i7sers are:regl fired to sips a FAST Access sp-cilic.'icl-nov4-ledgrnent Form.before being provided a P-ASiI`. iccc ss.[agin arts password. tv4aSt r Stt}3s^ti,ccAyrecm'er-(��rizcrcrrerit for FAST Ac wne;-Revised J3'iuiavV 19,2013. Page,3 d d IN WITNESS WHEREOF,the Paities have, by their duly auti3oxized. of�cCzs, executed this.A.greernent in duplicate,intending to be bound thereby. i 1, GOVERNMENT SUBSCRMER 2. THE C,;tjUYRT Goy.eniment Subscriber must attach docurnented verification of authority to sign on behalf of and bind. the entity, suck as a council resolution, board authority or legally binding decision .maker and attach same as Exhibit C. By - — By (SIONATURE) (SIGNATURE) Data Bale Naive(typed) Dean zuleger Nan:c(typed) Mark Maore City Administrator l'tti CIn�Dractor Information Technology Division of State Court U Mice Office Adn.-in.i.stration Master Subscriber Agf eemere.Arrerl.dnient For FAST Access--RoMtect January 23,2013. ?aye 4 of 4