HomeMy WebLinkAboutItem 6 Production Well 4-Award Bid AGENDA ITEM1
MAYOR AND COUNCIL COMMUNICATION
DATE: 5/21/2013
CONSENT
ITEM #: 6
AGENDA ITEM: Production Well No. 4 – Resolution Accepting Bids and Awarding Contract
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Adam Bell, City Clerk Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ............................................................ Mayor Facilitates - Public Input, if Appropriate ................................................................... Mayor Facilitates - Call for Motion .............................................................................. Mayor & City Council - Discussion ..................................................................................... Mayor & City Council - Action on Motion .................................................................................. Mayor Facilitates
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider accepting contractor bids as presented and
awarding a contract for Production Well No. 4. If removed from the consent agenda, the recommended
motion for this action is as follows:
“Move to approve Resolution No. 2013-39, Accepting the Bids and Awarding a Contract to Keys Well Drilling Company, in the amount of $304,800.00, for Production Well No. 4.”
STAFF REPORT:
Bids were received, publicly opened, and read aloud on May 16, 2013. The project engineer has prepared
and attached the Tabulation of Bids and a Letter of Recommendation for the award of the contract. The
City received three (3) bids for this project, with Keys Well Drilling Company providing the lowest base
bid in the amount of $304,800.00. The Engineer’s post-design construction cost estimate for the project
was $401,000.00.
The City Council approved the Plans and Specifications for Production Well No. 4 on April 16, 2013, and
authorized staff to advertise the Project for bids. The Project was advertised on QuestCDN.com, Finance
and Commerce, and in the Oakdale-Lake Elmo Review in accordance with the Minnesota Competitive
Bidding requirements. The improvements include:
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• Construction of a municipal water supply production well capable of producing 1,250 gallons of
sand free water per minute, to be located on newly acquired property near 50th Street and Lake
Elmo Avenue.
• A Jordan Formation well to be constructed to an approximate depth of 300 feet with a 24-inch
diameter casing and open boring hole and an 18-inch welded steel casing pipe.
• Development and test pumping with the goal to obtain a 1,250 gallon per minute (gpm) capacity.
• Testing and chemical analytics of the water quality to determine that the water supply meets all
primary safe drinking water standards, including safe standards for perflourochemicals (PFCs).
• The purchase and installation of a 1,250 gpm well pump. The contract requires the well driller to
return to the project site upon completion of the Pumphouse construction to install the pump and
participate in project start-up.
• Erosion control, cleanup and site restoration.
FUNDING:
Project costs for the design and construction of Production Well No. 4, Pump House No. 4 and the Lake
Elmo Avenue Connecting Trunk Watermain are all incorporated into the city’s $1.0 million DEED Water
System Grant Agreement. It is a requirement of the DEED Grant that the city provide a match of $1.0
Million, anticipated to be funded through bond proceeds. Combined with the Keats Trunk Watermain
Extension, the city will be constructing almost $2.6 million in water infrastructure projects. The state’s
obligation to fund the DEED Grant shall terminate if the entire Grant has not been disbursed by
December 31, 2014.
RECOMMENDATION:
Staff is recommending that the city council approve, as part of the Consent Agenda, Resolution No. 2013-
39, thereby accepting the bids and awarding a Contract to Keys well Drilling Company. If removed from
the consent agenda, the recommended motion for this action is as follows:
“Move to approve Resolution No. 2013-39, Accepting the Bids and Awarding a Contract to Keys Well Drilling Company, in the amount of $304,800.00, for Production Well No. 4.”
ATTACHMENT(S):
1. Resolution No. 2013-39 2. Engineer’s Letter of Recommendation and Tabulation of Bids 3. Project Schedule