HomeMy WebLinkAboutItem 7 2013 Seal Coat-Award Bid AGENDA ITEM1
MAYOR AND COUNCIL COMMUNICATION
DATE: 5/21/2013
CONSENT
ITEM #: 7
AGENDA ITEM: 2013 Seal Coat Project – Accept Bids and Award Contract
SUBMITTED BY: Ryan Stempski, Assistant City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer Mike Bouthilet, Public Works
Adam Bell, City Clerk Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ............................................................ Mayor Facilitates
- Public Input, if Appropriate ................................................................... Mayor Facilitates - Call for Motion .............................................................................. Mayor & City Council - Discussion ..................................................................................... Mayor & City Council
- Action on Motion .................................................................................. Mayor Facilitates
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider accepting contractor bids as presented and
awarding a contract for the 2013 Seal Coat Project. If removed from the consent agenda, the
recommended motion for this action is as follows:
“Move to approve Resolution No. 2013-40, Accepting the Bids and Awarding a Contract to Pearson Brothers, Inc., in the amount of $203,252.00, for the 2013 Seal Coat Project.” STAFF REPORT:
Bids were received, publicly opened, and read aloud on May 2, 2013. FOCUS Engineering, Inc. has
prepared and attached the Tabulation of Bids and a Letter of Recommendation for the award of the
contract. The City received four (4) bids for this project, with Pearson Brothers, Inc. providing the lowest
bid in the amount of $1.19 per square yard or $203,252.00. The Engineer’s post-design construction cost
estimate for the project was $1.30 per square yard or $222,040.00.
This project will be completed jointly with West Lakeland Township. The portion of seal coat in West
Lakeland is 64,000 SY, or $76,160 of the total construction cost. The portion of seal coat in Lake Elmo is
106,800 SY, or $127,092 of the total construction cost. Each jurisdiction pays its portion of the
construction costs and shares in the engineering and administration fees. Construction observation
services will be contracted directly by each jurisdiction for the work performed on their streets.
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FUNDING:
Project costs are funded through the street maintenance funds (Fund No. 409), which has a 2013 seal coat
budget amount of $160,000. The project as proposed will come in under budget.
The post-bid construction estimate for Lake Elmo is $127,092. The engineering design, bidding and
construction services is estimated to be $9,000 less $4,569.60 to be reimbursed by West Lakeland
Township (6% of the WLT constructed cost). The Lake Elmo total project cost is therefore estimated to
be $131,522.40.
RECOMMENDATION:
Staff is recommending that the city council approve, as part of the Consent Agenda, Resolution No. 2013-
40, thereby accepting the bids and awarding a Contract to Pearson Brothers, Inc. If removed from the
consent agenda, the recommended motion for this action is as follows:
“Move to approve Resolution No. 2013-40, Accepting the Bids and Awarding a Contract to Pearson Brothers, Inc., in the amount of $203,252.00, for the 2013 Seal Coat Project.”
ATTACHMENT(S):
1. Resolution No. 2013-40 2. Engineer’s Letter of Recommendation and Tabulation of Bids 3. Project Schedule