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11-06-13 CCMP
(Try mr 1\7 E Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner While Preserving the City's Open Space Character NOTICE OF MEETING City Council Meeting Wednesday, November 6, 2013 7:00 P.M. City of Lake Elmo I 3800 Laverne Avenue North AGENDA 7:00 A. Call to Order B. Pledge of Allegiance C. Roll Call D. Order of Business E. Approval of Agenda F. Accept Minutes 1. Accept September 10, 2013 Special City Council Meeting Minutes 2. Accept October 15, 2013 City Council Meeting Minutes G. Council Reports • Mayor • Council 0 H. Public Comments/Inquiries I. Speak Your Peace - Pearson J. Presentations Quality Star - Cathy Bendel for Growth Pro Forma 7:15 K. Consent Agenda 3. Approve Payment of Disbursements and Payroll 4. 2013 Crack Seal Project - Pay Request No. 1 (FINAL) 5. Section 34 Water and Sewer Utility Extension Improvements - Change Order No. 1 6. Lake Elmo Sewer Infrastructure Improvements: 1-94 to 30th St. - Change Order No. 2 7. Encroachment Agreement - 10950 57th St. N 8. Encroachment Agreement - 5820 Lily Ave. N. 9. Establishment and Appointment of Lake Elmo Public Safety Committee (Mayor Pearson Request) 10. Approve New Council Memo Format (Per Council Request) 11. New Single Axle Plow Truck Purchase 12. Approve Resolution 2013-90 Calling For Public Hearing To Vacate Easement; Resolution 2013-90A, Resolution 2013-908 7:20 L. Regular Agenda 13a. Keats MSA Street and Trunk Watermain Improvements - Final Street Assessment Hearing; Resolution 2013-91 13b. Keats MSA Street and Trunk Watermain Improvements - Final Watermain Assessment Hearing; Resolution 2013-92 14. Lake Elmo Avenue Trunk Watermain improvements - Accept Feasibility Report; Call Hearing; Resolution 2013-93 r5 15. Approve Resolution 2013-94, A Resolution Granting Assessment Deferral For Hardship to Eligible Properties; Resolution 2013-94 16. Consider Parks Commission Appointment 8:00 17. Village Mixed -Use Zoning District; Ordinance 08-091, Resolution 2013-95 18. Dietrich -Rieder Comprehensive Plan Amendment; Resolution 2013-96 19. Design Standards Manual; Resolution 2013-97 8:40 20. Design Review Ordinance; Ordinance 08-092, Resolution 2013-98 M. New Business 21. Park Commission Mission Statement; Ordinance 08-093 22. Feasibility Study for Lake Elmo Regional Trail 9:00 N. Staff Reports and Announcements • City Administrator • City Attorney • Planning Director • City Engineer • Finance Director • City Clerk 9:10 O. Adjourn LAKE ELMO CITY COUNCIL MINUTES September 10, 2013 CITY OF LAKE ELMO CITY COUNCIL SPECIAL MEETING MINUTES September 10 Mayor Pearson called the Special Meeting to order at 6:28PM PRESENT: Mayor Pearson, Council Members Nelson, Smith, and Bloyer ABSENT: Council Member Reeves Also present: City Administrator Zuleger, Finance Director Bendel, City Clerk Bell, and Program Assistant Gumatz PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA MOTION: Council Member Smith moved TO APPROVE THE SEPTEMBER 10, 2013 CITY COUNCIL AGENDA. Council Member Nelson seconded the motion. MOTION PASSED 4-0. I. 2013 BUDGET WORKSHOP Finance Director Bendel provided overview of the updated proposed 2014 budget. The final levy must be approved by December 2013, Ms. Bendel gave a summary of the Debt Policy that was created as well as the Revenue and Expenses. Overview of fiscal disparities was discussed. It was noted that they are now being tracked by staff. City Administrator Zuleger noted explained that with the $10K reduction and shifting of the Forester request the impact on the general fund was reduced by $15K. Forestry request was brought down to $5K and $5K going to Public Works pruning budget. A forestry consultant would be sought and an RFP would be used in conjunction with recommendations by previous forester. Mr. Zuleger also explained the proposed shifting of the Youth Services Bureau S5,000 to the Jaycee funds for community improvement. How the proposed changes are formally made was discussed. Mayor Pearson spoke on the Jaycee's money. Because both organizations are youth oriented, he thinks that move make sense. Mayor Pearson also agreed that a more comprehensive approach for the forestry funds is appropriate. Perhaps someone who can offer additional tree related services would be more beneficial. Council consensus was for approval of the forester change. JTEM I -A: FORESTER REQUEST MOTION: Council Member Nelson moved TO REDUCE THE FORESTER BUDGET TO $5,000 AND SHIFT THE ADDITIONAL S5,000 FUNDS TO THE PUBLIC WORKS PRUNING BUDGET. Council Member Smith seconded the motion. MOTIONPASSED 4-0. ITEM I-B: YOUTH SERVICES BUREAU REQUEST MOTION: Council Member Nelson inoved TO SHIFT THE YOUTH SERVICES BUREAU $5,000 FROM THE AVAILABLE VILLAGE COMMUNITY IMPROVEMENT FUNDS DONATED BY THE JAYCEES. Council Member Bloyer seconded the motion. MOTION PASSED 4-0. Council Member Bloyer asked about listed animal control costs. City Administrator Zuleger explained the status of animal enforcement. People are not taking care of their pets, both LAKE EDMK0CITY COUNCIL MINUTES September 10,2013 cats and dogs. Animals are not being picked upfrom the shelter. Prior tnthis year, deputies were really not even picking updogs. They were not picking upcats atall. Mr, 8\oyer asked if striping rural roads was required. City Administrator Zu|cger explained that y4SA qualified roads are required to have traffic control measures, which include striping. Council Member Nelson noted his concern with the amount of health insurance costs. Council Member Smith stated that her memory is that the cost used to be more reasonable, but there were some employee health issues that necessitated adding plan. City Administrator Zu]eger explained that employee utilization rate is extremely well. The employer ratio of payment in about 85%. Being in the 80'20 range is attractive for staff retention and recruitment. The type of plan was discussed. It was pointed out that a quality health plan does play role in attracting talented workforce. City Administrator ZuieBer explained that the City is part of a health service co-operative, which greatly reduces costs. Ms. Bendel gave a short history of the levy, and overview of the General Fund expenditures, and personnel. Mayor Pearson spoke outhe condition o[the streets and possibly addreosiu�the repairs in a more ag�rers(ve fashion. The Council consensus is to perhaps spend some of the uodesiguatedfund balance onstreets repair. Council Member Smith asked why the employee pay breakdown does not include time staff has spent on issues with the library and asked for an explanation n[what the library has spent to date. Ms. Bendel stated that because the library inadifferent fund and ixpaid out ao the expense occurs that isnot reflected. Ms. Smith IT8Ml-C: FIRE RELIEF PENSION AMENDMENT Council Member Nelson explained his opinion that it would be reasonable to approve plan B , which provides a bump in pension but keeps city solvent through 2017. He noted that any change has to come back to council. Mayor Pearson concurred with the Plan B assessment. MOTION: Council Member /Vr/xon moved JOADOPT FIRE RELIEF PENSION AMENDMENT PLAN B, THEREBY KEEPING THE PENSION BENEFIT AT $3,100 AND INCREASING TO S3,400DN2024,2015, 2016, AND 2017, MoyorPearson seconded the motion. Mayor Pearson thanked District Chief kYinkels/hrhis efforts. MOTION PASSED 4'0. ITEM I'D.APPROVE PROPOSED GENERAL LEVY AND PROPOSED 2014BUDGET: RESOLUTION 2013'73 MOTION: Mayor Pearson moved TO ADOPT 2024 LEVY AND BUDGET. Council Mo/nhur B/pyurseconded the motion. MOTION PASSfD4'0. ITEM I'E: BUDGET MEETING CALENDAR UPDATE. Finance Director Bendel explained changes and updates to the budget calendar. There will hcworkshops ooOctober 8 and Novcnobprl2 ifneeded. The need for holding a second noredog in December was discussed. Council Member Smith said she believes we should have two onpet\n�s in December, especially all the business going on in the City. The 2 LAKE EDM0>CITY COUNCIL MINUTES consensus of the Council was that there will be a second meeting that month. City Administrator 3u\egcr asked that one of those onacdogs include the Truth in Taxation bearing. K/o/onnu/ocdonrequested. 11. APPROVE RESOLUTION SUPPORTING THE 2014 STATE OFMN BONDING REQUEST; RES. 2013-74 City Administrator %u\cAer explained that state law requires the City approve a resolution insupport ofthe bonding request with the state. MOTION: Council Member Smith moved TO APPROVE RESOLUTION NO. 2813'74 . Council Member B/oyerseconded the motion. MOTION PASSED 4'0i City Clerk Bell umLod that Council Member Reeves wrote letter o[support io approving the 2Ol4Levy and Budget. 111' ANIMAL ORDINANCE AMENDMENT INTRODUCTION City Clerk Bell provided overview o[the proposed animal ordinance and the timeline staff would like to formally bring irnons to Council. It was explained that the purpose of the proposed amendments was to clarify the current regulation o/animals in the city aswell as increase the efficiency inadministration. Clerk Bell pointed out the current animal code. He noted that chickens and bees require a nniuinouno of1O acres. Many metro cities are allowing chickens and been on arna|}er lots. The City has received many sicui(a, requests in Lake Elmo. Mr. Bo|} noted that the livestock ordinance was being looked at for amendment in order to allow the keeping of chickens and bees onlots smaller than 10acres. Council Member 8\oycr said the type of proposal is exactly what he is asking for by submitting the proposal ahead oftime and providing the old and proposed code |ao�uago. The number of animals was discussed in regards to more rural properties. One option is doing it by zoning area. City Administrator %o\cgcr explained that the impetus for licensing isapublic health and safety reason, It was noted the dangerous dog portions were kept intact, Staff thanked the Council for input and looks forward to more feedback on the proposal. Also discussed was the licensing of cats and nuisance barking. City Clerk Bell invited Council feedback nnthe proposed ordinance, Nofbnno/ocbonrequested. Mayor Pearson adjourned the meeting mt7/32 p.m. LAKE ELMO CITY COUNCIL ATTEST: Mike Pearson, Mayor Adam R. Bell, City Clerk LAKE ELMO CITY COUNCIL MINUTES OCTOBER 15, 2013 CITY OF LAKE ELMO CITY COUNCIL MINUTES OCTOBER 15, 2013 Mayor Pearson called the meeting to order at 7:00 P.M. PRESENT: Mayor Pearson, Council Members Nelson, Smith, Bloyer, and Reeves. ABSENT: Council Member Also Present: City Administrator Zuleger, Associate City Attorney Brekken, City Engineer Griffin, Finance Director Bendel, and City Clerk Bell. PLEDGE OF ALLIGENCE APPROVAL OF AGENDA MOTION: Council Member Smith moved TO APPROVE THE OCTOBER 15, 2013 CITY COUNCIL AGENDA AS AMENDED. Council Member Nelson seconded the motion. MOTION PASSED 5-0. ITEM 1: ACCEPT MINUTES THE OCTOBER 1, 2013 CITY COUNCIL MINUTES WERE APPROVED AS AMENDED BY CONSENSUS OF THE CITY COUNCIL. SPEAK YOUR PEACE - REEVES Council member reeves spoke on Speak Your Peace and "ping pong" discussions, which entails not truly listening, but planning what will be said next. What is needed is effective and active listening. He then explained a few techniques to listen actively: don't interrupt, ask questions, don't be judgmental, use positive body language, and practice, practice, practice. Mr. Reeves also commended Council Member Nelson for his listening and good questions. PRESENTATIONS. Washington County a. County Commissioner Gary Kriesel on Highway 5 Traffic Safety Grant Commissioner Kriesel announced County has received $462,000 for 2015 FY for right turn lanes and traffic signal for Hwy 15 and CSAH 17. Project will be a benefit to trunk highway system and local community. Washington County has been very pleased with Lake Elmo staff and the working relationship that has been built. Comm. Kriesel introduced some of other Washington County staff with him and thanked citizens for getting involved. Mayor Pearson thanked Commissioner Kriesel for his work. b. Gateway Corridor BRT /LRT Planning Washington County Commissioner Weik spoke about the gateway corridor. Noted the DEIS (draft environmental impact statement). Introduced Andy Gitzlaff explained process and the BRT/LRT study. He explained the differences of Bus Rapid Transit and Light Rail Transit. BRT is half the cost of LRT. Explained what the DEIS is. There is a federally prescribed process. He then presented an overview of EIS issues. Mr. Gitzlaff explained the options and provided a map of the options. Also presented was the timeline and schedule. Group is about to enter scoping phase. The parties involved were noted. Mayor Pearson commended Commissioner Weik for her well run meetings and hard work. Page 1 of 8 LAKE EDMO CITY COUNCIL MINUTES c West Side Access Plan for the Lake Elmo Reeinna|Park Reserve Peter Mott, Washington County Planning Director, spoke on accessing park [rnou the west. Great experience working with staff and community. Study 15 years ago identified two access points. One access point in off Inwood Ave. and one off 1511, street. Croup held meetings with community members and staff in both Oakdale and Lake Elmo. One of the goals is to promote healthy living by improving access to park. Mr. Mott gave an over -view of the trail plans and explained project outcomes. Council Member Smith asked about whether county was aware that development is planned in tile Old Village and that those residents have long been calling for access from downtown. Mr. Mott said that the county wants to conduct another study to look at additional east side access. Both acknowledged that funds are limited. Motts noted that this is also a regional plan. Council Member B\oycr asked about cost estimates. Mr. Motto said that the costs have been estimated and would be in the several million dollar range. Council thanked Washington County for all their presentations. CONSENT AGENDA Z. Approve Payment of Disbursements and Payroll in the Arnount of $736,431.4.8 3. Accept Financial Report dated September, 30'2Ol3 4. Accept Building Permit Report dated September 3O,3O13 5. Keats K13AStreet and Trunk WaLecomaioImprovements - Change Order 5. 6. Keats MSA Street and Trunk Watermain Improvements - Pay Request No. 5. 7. Production Well No. 4-Pay Request No. 3. 8. Lake Elmo Sewer Infrastructure Improvements: 1-94 to 30th St. - Pay Request No. 1. 9. Lake Elmo Sewer Infrastructure Improvements: 194 to 30th Street - Change Order No. 1 10. Approve Resolution No. 2013-87, Approving Tax Forfeited Parcels for Public Auction; MOTION: Council McnnbnrNabonmoved %OAPPROVE THE CO&SENTAGENDA.Council Member B/oyerseconded the motion. MOTION PASSED 5'0. REGULAR AGENDA Planning Director 6latt provided an update on the variance application and background and current status. Council Member 8|oyar asked Mc Klatt about variance denial at8l0O Hill Trail. Council Member Snohb said she was a part of the denial back in 2006 or 2008. Parcel in question was tip of ycoiunu|a. Application was for 5000'6000 sq. ft. home. Council asked applicants to bring back another more reasonable plan. No plan brought back yet. There were concerns about the septic system impact of that size. Council at that time was hesitant to set a precedent granting the variance. Mr. Klatt noted another variance south of Lake Jane, but it did not have any shoreline issues. Council Member Reeves asked vvhv the Planning Commission recommended dnuiuL but staff recommended granting. Mr. K)aUL provided explanation. Staff believed application met the comp plan �uidaoco, unique circumstances existed, fit within the traditional neighborhood character, prarti�a| diU]cu|�ps exizted' and nu�t�b couotyaop�creguic�oncnts� K4r. Rrcves asked when staff found granting variance would not negatively affect the character, what was the size? Applicant stated that it would be a 2900 font print resulting in 5800 sq. ft. Mr. Reeves also asked about VVasbin�tno Couuty's septic approval. Mr. Blatt said resident would be better source for what chuo�ed. Page 3of0 LAKE ELMO CITY COUNCIL MINUTES d0CTOl0ER1[5,2K013 Mayor Pearson asked about similar size lots and the domino effect. K4c B|oyer asked about bovv many others would come to ask for variance. Mr. Klatt explained the research and staff findings.1Z vacant lots adjacent to other properties and therefore non -buildable. Eight were not tied to other property, but lot sizes and other factors would limit the number Loabout 3aseligible for variances. This included all three lakes. Mr. Klatt further explained the septic requirements. Ms. Smith asked if changing the ordinance was more appropriate instead of granting the ordinance. Associate City Attorney Brckkcnsaid that changing tbencdinanccioaonptiouhutitisu|dnnate\ya council policy decision. Mr. B|oyerasked Mr. K|attwhich way was better way togo. Grant variance or change allowed lot size to Y2 acre. Mr. K]att noted that atthe time the area was p1nULed' different rules were in place. Whatever is done now, the future considerations of sewer and water need to be carefully considered, County septic requirements are going to limit the number of future variances. Public comment: Carl Abrahamson 806I Hill Trail N,spoke oo the 201 systems put iobytile county. He gave overview on the surrounding systems that are experiencing problems. He is concerned about the impact of more septic systems. Claims there are already a lot of houses in area. Mayor Pearson inquired about the 201 systems. Jack said bewas not familiar with those systems and the locations. Mayor Pearson asked if Mr. Abrahamson was interested in sewer. He answered in the affirmative. Council Member Sro)tb asked griffin about the dovvutovvo 201 systems. Griffin said that the downtown systems are abit different, Council Member B|nycrsaid that his opinion has changed regarding sewer in the lakes area. He noted that the Hanson's land is able to accommodate a septic and it is his land. The City needs to be careful not to take people's land. Also look at providing sewer iothe future. Dick Nelson 8123 Hill Trail N., located right across from parcel. He noted that the Planning Commission determined that the standards were not met. He wants council to take a stand and deny the variance. &lommieWeimbrmd 8111 Hill Trail N, her opinion is lot is too snoa|| for septic system. She explained the problems with water on her |ovv lying lot. She is concerned about the impact of the water that will run on her land as a result of the house being built. He claimed it was uubui|dab|e when the Hausoo'sbought it. Steve Iverson RlO8Hill Trail N,concerned about the possibility o[there also being abasement. Hc believes it is a mistake to n||ovv building on lots this size. He claimed that the reasons in favor of granting are opinion based. He alleged the reasons against the variance are fact based. Gregory Collins representing Amy Gustafson 8120 Hill Trail N., spoke about the comp plan and the |ot's size, He also spoke about the comp plan requiring 20'000 sq. ft. available for sewage treatment and second available drain field site. He claimed that the lot only has 2'400 sq. ft. available and believes council should not grant the variance. Bruce Malkerson representing Hau000's' noted that his letter submitted laid out the reasons for granting the variance. He noted that the Lake Elmo standards are beyond the state standards and may not even be opbe|d. He went over a couple points from the letter - reasonableness and uniqueness. 8easserted the knowledge nfbuild ocuobuDd-ab()ityshould not be considered for uniqueness. Council Member Reeves asked about differences between county standards for septic and city standards regarding space. Mr. Klattnaid that the city turned over septic regulation about three years ago and adopted by reference the county standards. The differences were: frequency of pumping; and lot sizes. He noted that the county did find that there was space for primary and secondary sites. Mr. Reeves asked the Associate City Attorney which standards the City needs to [b\|ovv. Mr. 8rebken said that it is the cmunci|'o discretion in granting variances and that the Page 3 of 8 LAKE ELMO CITY COUNCIL MINUTES OK`TK0BER 15, 2013 [ound|'sfindings should bedirected towards the pertinent questions, Mr. Reeves is empathetic with many of the concerns, but wants to know vvberc city should "hang its bat." He vvnuid rather rely oothe County, who is responsible for rcpdcs,unwhether the septic is an issue. Mr. Brmkben reiterated that County and City staff would have more expertise on details for septics, but there is state statutory structure. Council Member 0oycrasked about who is the authority for oepdcn. Mr. K\attoaid Washington County; however, variances that involve septics are the purview of the City. Mr. K(attrecalled the discussions regarding the size standards for sepdco. Council Member Smith again reiterated her opinion that the ordinance should be changed. She also has concerns about offending the same people who were involved in the water surface use debate. Mr. Pearson noted that, the purpose of the variance is to vary from the code. It is his opinion that it isnot prudent Lnamend code every time avariance isneeded. Council Member Reeves reiterated his empathy, Hebelieves that taking astand would belooking at the rules and the fact before the Council. He is trying hard to apply fact and not emotion. He wants to follow rule of law. Ms. Smith noted she took a walk on property with Mr. Hanson. Great walk, but is basing her decision on what council has done in the past and apply the ordinance, She noted that the property is steep and the surrounding issues with the existing septics. Council K4crnbcr Nelson asked about the nondon to make. Council K4erubrr Bloyor stated he concurred with Mr. Reeves. Dean Dworak 12325 Upper Heather, Hugo: Variance applicant was in attendance. Paul Hansen 8U24Hill Trail North: Variance co -applicant and owner was also ivattendance. MOTION: Council Member Bloyer moved TO APPROVE RESOLUTION2013'82, A RESOLUTION GRANTING THE VARIANCE REQUESTED AT#9.029.21.2J.0025 (HILL TRAIL NORTH) TO ALLOW FOR THE CONSTRUCTION OF A SINGLE FAMILY HOME O0/ALOT THAT ISNOT CONSIDERED A BUILDABLE LOT OF RECORD, BASED UPON MEETING ALL REQUIRED FINDINGS NECESSARY TO GRANT THE VARIANCE ASAMENDED SUBJECT TO CONDITIONS. Council Member Nelson seconded the motion. Council Member Nelson asked about the staff conditions. Mr. 82at said those conditions should bea part n[the nonhoo. K4c Nelson asked Mr. 8|oycrabout a friendly amendment, Council Member B}oycraccepted the friendly amendment. Council y4coober Scnidb said that the Council should amend the ordinance ifitwants to grant the variance. Mayor Pearson noted that hevoted for denial last time based on a misunderstanding on the purchase situation. Hehas since received additional information. Mr. Brekken reminded council to consider that while the owner's knowledge cannot be used solely to grant or deny but can he considered. Mayor Pearson said it does fit the neighborhood and is a reasonable request. K3s. 3cuitb noted that the Ha000us bought the parcels separately [4 and 2) and should have known it would not be buildable. Mayor Pearson also noted that additional conditions must bcmet, K4: B|oyerasked about the plan itself Mc Kbattsaid planners have seen anhe plan and gnoeoU overview plans, but not specific house plans. K4c B|oyer does not think it appropriate to consider the size of the house. Council discussed of what size is appropriate, and whether it fits the character o[the neighborhood. MOTION PASSED 4'1(SMITH -8&A YL Page 4 of 8 LAKE ELMO CITY COUNCIL MINUTES ���1�K����D� � � ���� -..~~_-.~~.�~".~~�~ City Clerk Bell explained the purpose for bringing thr amendment and proposal i1ne|[ He noted that the questions received from council have been incorporated in the updated proposal. He explained that the definition ofaKennel will need tobramended toallow agreater number n[do�s. This will need to bebrought to the Planning Commission because part oFthe definition iain the Livestock section o[the Zoning Code. Council Member Reeves asked about the different charges for altered versus unaltered dogs. Mr. Bell said that it is a common practice based on the research staff conducted. Staff estimates that less than 5% of the currently licensed dogs are unaltered, and therefore staff does not expect the upchar#rtobeanonerous burden onthe public. Clerk Bell noted that there isastate requirement for licensing n[dogs. Clerk Bell went through the changes that the Council suggested. One was the number of animals. Another question was section 10.99. That section is the city penalty language. Another was concern about 4'x /lnmcodnoeot and warrantless entry on property. Additional safeguard language was added. Animals inheat had atypo corrected. Dangerous dog designations were explained. ltisdone by the Animal Control Officer or Sheriffs Deputies. They follow the state definition. Clerk Bell noted that there is also a summary publication and fee ordinance included. Council Member B\oycr voiced his concern about the animal seizure sections and the positive enabling city agents to enter private property. Clerk Bell responded that staff was cognizant of the 4u'Amendment and property rights issues vvbi\e drafting the \auguagc, staff also sought to find balance between the ability to enforce the code and creating a situation where the Animal Control Officer could not do his or her job. K4c 8c|\ stated that despite Couuci[npast unease with trusting City agents, a certain level of trust will be required for provisions such as these. Council k4cnnber Nelson said he accepted the fact that it is about practicality, and that he did not believe there would be many instances at all of problem situations. 04r. Reeves also noted that it is ultimately about public health and safety. MOTION: Council Member Smith moved TO APPROVE ORDINANCE 09'88, WHICH AMENDS THE ANIMALS CHAPTER OF THE CURRENT CITY CODE. Council Member Reeves seconded the motion. MOTION PASSED 4-1 (BLO YER- NAY) MOTION: Council Member Smith moved TO APPROVE Resolution 2013'88, AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE 08'088. Council Member Reeves seconded the motion. MOTION PASSED 5-0. MOTION: Council Member Smith moved TO APPROVE ORDINANCE 09-89, AN ORDINANCE AMENDING MUNICIPAL FEES. Council Member Pearson seconded the motion. MOTION PASSED 5'0, Mayor Pearson noted that be believes �ba� there are � large number o[uu|icexed dogs and that be hopes that the City can do more to ooabo the public aware and increase compliance, Council K1wnnber Nelson thanked staff for answering his questions and noting that the issue is really all about safety. Council K4cnnher 8\oyrrasbrd about multiple year licenses. Clerk Bell stated that multiple year licenses can be done, but it would require additional staff resources to monitor the rabies vaccinations that are required for alicense. ITEM 14- STORM WATER ORDINANCE -APPROVING REVISIONS TO CITY CODE SECTION 150'277; ORB.08'090.RfS, 2013'89 City engineer griffin provided overview of proposed amncodnucu1 and the reasons for the changes. There are many changes occurring iothe storm water world. State, federal and local watersheds are all making changes. The EPA isthe federal entity and the Minnesota Pollution Control &�nncyisthe Page 5 of 8 LAKE ELMO CITY COUNCIL MINUTES K��������� ���� ~�~.~^~~~~�~".~~�~ state entity. K4PCA Storm Water program has two general otoco1 water permits. K4c Griffin explained what those two permits were- K4S4 permit regulating storm water in urbanized areas, and dle construction storm water. He then provided further detail on each permit and what is involved, Lake C|nno is mandatory K434 permit City. The City is required to get reauthorized. Our application in due December 29, 2013. He noted any promises made in the application are binding 0othe city. The City must hecareful tonot promise something vvpcannot follow. The Construction storm water instatewide mnandotwrype,00it Mr. Griffin went over the recent changes. New language: MS4 Permits requires regulation of volume of discharge. Traditionally just the rate of discharge was regulated. Now volume discharge is regulated. The purpose in preserving water quality. Sediment and phosphorus are tbe main pollutants. Construction storm water permits are required for projects that disturb more than one acre. Now the project must include permanent storm water management regulating volume. Mr. Griffin then explained the differences between the changes for the state and the watershed, Lake E|ono'x ordinance is the most restrictive standard he has seen anywhere and makes it very difficult to manage. It forces developers to hire engineers to calculate xrorru water two different ways- one for the City and one for the watershed. Proposal adopts the state standard rules, vvbicb will remove the regulatory burden of duplicating efforts. The proposal only changes the rate and volume aspects nfour criteria. MOTION: Mayor Pearson moved TO APPROVE, ORDINANCE 08-090 APPROVING REVISIONS TO SECTION 150.277OFTHE CITY CODE GOVERNING STORM WAJERAND EROSIONAND SEDIMENT CONTROL IN THE CITY OF LAKE ELM&k Council Member yVebvn seconded the motion. MOTION PASSED5-0. MOTION: Mayor Pearson moved TOAPPROVE, RESOLUTION 2013-89 AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE 08'090\ Council Member Reeves seconded the nnut/nn. MOTION PASSED 5-0. MA YOR P2A@SON POINT OF PRIVILEGE 9:28fM RECONVENED 9:34PM ITEM15: ESTABLISH 2014 CITY OF LAKE ELM0GR0WTH PROJECTIONS TO SUBMIT TO THE METROPOLITAN COUNCIL Planning Director K]attprnvidcd overview and background ofthe discussions held with the Met Council and what Lake E1nuo'sgoa|s are. He noted that be has worked with Mayor Pearson and Council Member Smith to devise the specific targets, vvbicb are 18,000 population by 2040 down from 34,000 by 2030 and 5'000 RECs down from 0,600. K8c K2attnoted that the new RE[x were based on the population target and spread out over the areas where development will occur as opposed tuspecifically focusing onhow many should �nvvbere. Council K8wrnhcr Reeves asked if Council Member 3nnitb was okay with the village numbers an he knows she has worked on the issue for some time. K4o. Smith said she is comfortable with the numbers because they are Oruib|e. She also noted that determining the A2[ counts is not an exact science because the future is unknown. Her only concern is that the city does not bite off more than itcan chew. She isconfident with the work that has been done, MOTION: Council Member Bloyermnved TO AUTHORIZE STAFF TO PRESENT THE PROPOSED 2040 FORECAST NUMBERS TO THE MET COUNCIL. Council Mc/nhnr Reeves seconded the motion, MOTION PASSED 5-0. Mr. Reeves thanked everyone who worked on this, Mr. Bloyer thanked everyone for the hard work. Page 6 of 8 LAKE ELMOCITY COUNCIL MINUTES ITEM 16: CONSIDER PARKS COMMISSION APPOINTMENT Mayor Pearson noted that bcfelt very good about Dana Ne|soo'ointerview. MO?708/: Council Member 0oyer moved TO APPOINT DANA NELSON OF 2871 LEGION AVENUE NORTHAS JxrAlTERNATE ON THE LAKE ELMO PARKS COMMISSION, EFFECTIVE IMMEDIATELY. Council Member Nelson seconded the motion, MOTION PASSED 4'0. 'ITEM 17: COUNCIL POLICY ON NON -COMPLIANT SEPTIC SYSTEMS IN OLD VILLAGE/ POTENTIAL SEWER AREA City Administrator Zu|rger provided overview of the non -compliant septic systems located in the old village due in part to the new regulations. Lake Elmo has sewer coming in the near future, so the city istrying to provide a bridge for the gap between faiUog/uon'conopUautsystemus and the new sewer connection. The two scenarios are 1) septic failure, vvbicb is considered an imminent health threat and will require an immediate holding tank; and Z) oon'cornpliantsyntenus, vvbicb would be required to connect as soon as sewer in available. Mc Zu\egcr explained what the letter. it was noted that Washington County supports. Proposal was reviewed by city attorney and engineer. Council Member Nelson asked if there was a funding source to help residents bridge the burden to hook upto these systems. Mr. Zu|eger explained a couple possible sources but there are no specific funds known. Commissioner Kriose| has noted that legacy dollars may be available to protect surface water. It was explained that the City in not eligible for USDA funds for rural areas because Lake Elmo ispart n[metro area. Rep. McCollum may have some information federal funding. City Engineer Griffin explained that most of the funding be bnovvu of go off o[median household income. Lake Elmo's median income is too high. Staff will look for and ask about additional sources. Council Member 8loyeraobed if the state statutes require two years for connection. Associate City Attorney 8rebbeo said be would check and get back to council. Mr. Cb05o stated be believes it is two years. Council Member Reeves stated that he would like to look into the potential issues near the lakes that residents mentioned during the variance discussion and orc if there is anything that can be done. Mayor Pearson thanked staff for cornonunicahngwith residents about costs, but asked ifthere was anything else can hedone. The costs and variables with connecting tVsewer were discussed. ltwas estimated to be about S20'000'$25,000. Mr. Griffin noted that many of the projects may include multiple assessments because projects overlap (water, sewer, and roads). MOTION: Council 0Y«/nher Nelson moved TO ADOPT THE GENERAL PROPERTY NOTICE REGARDING PRIVATE SEPTIC SYSTEMS RESIDING IN THE OLD VILLAGE OF LAKE ELMO DATED OCTOBfR 15, 2013.Council Member B/Yycrseconded the motion. Mayor Pearson thinks it wonderful that City Administrator Zulcgcr did this. Be thinks it's great. He applauds Mr. Zuleger for his efforts. MOTION PASSED4'0. SUMMARY REPORTS AND ANNOUNCEMENTS Council Member Nelson: no report, but noted his conversations with Mr. Zule-er about sewer for lakes and possible partnership with Oakdale. Mayor Pearson: after investigation, be thinks that staff did exemplary work and responded appropriately torecent resident issues. Council Member Blwycr.concurred with Council Member Nelson. Page 7ofQ LAKE ELMO CITY COUNCIL MINUTES Council Member Reeves: working on parks rnnnrnbniou retreat summary. It is going to be outcomes based; preparing for upcoming Huc000 Resources Committee meeting; working with &iyssa on a school project for Speak Your Peace. On October 25m' there is an event otLbe �rade srbonL[ouncUy�cnobcrNdsoo�ovcbudosto��cRecv�nforpronnodu�it�K4r�Reeves�avr'udos to Mr. Zu|egcrand A|vssaMacLeod for doing the Speak Your Peace project Council Member Smith; noreport (Absent for reports) City Administrator ZmYeger: 8R meeting coming up; ED& meeting on 10/23 at 6:30PM; noted Parks Commission meets next week. Associate City Attorney Brckkem:noreport Planning Director Klatt: Planning Commission approved village mixed use ordinance; xta0,b hoping to have village comp plan amendment finalized in uext3O days; continuing to work with MNDOTaeronautics and MAC nnairport issues. City Engineer Griffin: several projects are busy; wrapping up Keats Ave; Three feasibility reports are corniu�toCouncil; uproroingclosure ou3O,hstreet for four vvorkjogdays and over the vveeknud nspaoo�the Lake Elmo Ave sewer project. Notices and mailings are being sent out. Finance Director Bendel. held initial Finance Committee meeting. The committee outlined expectations and goals; storm water assessments certified to county, About 7S9bwere resolved; 3m quarter water bills will be going out; street assessments are due by end of November; completing updating capital fund and enterprise budgets. City Clerk Bell: provided update no tax forfeitures in the city. One commercial property was approved tonight for sale. 12 properties in Whistling Valley are still pending. Staff \n working with Washington County to have the H0& take responsibility for tbcnn. Council Mc,nhrr Nelson asked if the City could acquire them. K4c Bell explained that if the City were to acquire tbenn' the lots must be used for a public purpose. However, because of the nature of the lots being subject to conservation oanenucots and several of them including septic systems, the City's options are very limited. At this time, staff recommends that the BOA pay for them. It was explained that the developer mgrconocot is silent on vvbece the properties should go' but the HO/\ covenants do direct the developer to transfer the lots to the HOA. Unfortunately, that never happened, Mayor Pearson adjourned the meeting mt 10/00 PM. ATTEST: Adam R. Bell, City Clerk LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Page Qof8 MAYOR AND COUNCIL COMMUNICATION DATE: 11/06/2013 CONSENT ITEM #: AGENDA ITEM: Approve Disbursements in the Amount of S286,015.19 SUBMITTED BY: Cathy Bendel, Finance Director REVIEWED BY: Dean Zuleger, City Administrator SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of S286,015.19 No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operation. Below is a summary of cun-ent claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # Amount Description ACH $ 11,846.63 Payroll Taxes to IRS & MN Dept of Revenue 10/17/13 ACH $ 5,915.43 Payroll Retirement to PERA 10/17/13 DD4997— D5041 8 34,592.20 Payroll Dated (Direct Deposits) 10/17/13 40518-40519 S 187.00 Accounts Payable Manual 10/15/13 & 10/24/13 ACH 8 10,652.28 Payroll Taxes to IRS & MN Dept of Revenue 10/31/13 ACH 8 5,910.90 Payroll Retirement to PERA 10/31/13 DD5042— D5070 8 28,387.87 Payroll Dated (Direct Deposits) 10/31/13 40520-40580 S 187,802.88 Accounts Payable 11/06/13 2100-2011 S 720.00 Library Card Reimbursement 11/06/13 TOTAL $ 286,0 15.19 STAFF REPORT: City staff has complied and reviewed the attached set of claims. All appears to be in order and consistent with City budgetary and fiscal policies and Council direction. RECOMMENDATION: It is recommended that the City Council approve as part of the Consent Agenda proposed disbursements in the amount of $286,015.19. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda or a particular claim from this item and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve the November 06, 2013, Disbursements as Presented [and modified] herein." ATTACHMENTS: Accounts Payable — Check Registers SUGGESTED ORDER OF BUSINESS (if removed from the Consent Azenda): Questions from Council to Staff ........... ....................... Mayor Facilitates Call for Motion ............. ............. ......... ........... .............. Mayor & City Council Discussion.. ...... ................................... ............. ...... Mayor & City Council Action on Motion__ ..... ............. ........ ..... ................. ....... Mayor Facilitates 2 Accounts Payable To Be Paid Proof List User; JOAN Z IW15/2013 - 3:01 P.M 13atell: 032-10-2013 Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # FIORILLO Fiorillo Megan 10/15/2013 10/15/2013 55.00 0,00 10/ ( 5/2013 Cable Operations 9/17/13 No 0000 101-410-1450-43620 Cable Operations 10/1512013 Total: 55.00 FIOR111,0 Total: 55.00 Report Total: 55,00 AP - To Be Paid Proof' List ( 10/1 5/13 - 3:01 PM Page 1 Accounts Payable To Be Paid Proof List User: dcnise Printed: 10/2412013 - 8:57 AN1 Batch: 033-10-2013 Invoice # Inv Uale Amount Onanlity Pm( Dale Description Reference 1 ask Type PO # Close POI,ine N1C1 A NIN City/County Nigint. Assoc, May 01 2013 1(04/7013 132.00 0,00 10124/2013 MCN1A-Mbrship 5/1/13 - 4/30/14 NO 0000 101-3 I 0-1320-4,4,330 Ducs & Subscriptions May (11 2013 Total: 137,00 N3CNI A Total: 132.00 Report 132,00 Af' - To 13e Paid Proof List ( )0/24/13 - 8:57 ANI Page 1 Accounts Payable To Be Paid Proof List lkcr: den ise Printed: 1013012013 - 1:28 ri Batch: 035-10-2013 Invoice # Iuv Date Amount. Quantify Piut Dale Description Reference Task' Type l'O # Close POLine # ADVANCED Advanced Eng & En viron Sys Inc 36088 09/76/20 13 1,504.00 0.00 10/31/2013 Production V(lc11#4 Services 9;1- No (MOO 601-494-9400-43030 Engineering Services 9/30/13 36088 `Foto!: 1,504.00 ADVANCED Total: 1,5(14.00 AIRGAS A irgas USA, EEC 9917949849 10101/2013 I 01-430-3100-43 I 50 Contract Services 9912949849 Total: Al ROAS Total: ANCOM ANCOM Communications, Inc. 101-4702720-432 08/21/2013 101-420-2220-43230 Radio 101-4202220-432 08/21;2013 101-420-2220-43230 Radio 101-4707270-432 Total: ANCOM Total: 35,78 0,00 I 0131/2013 02 - CO2 Tank/Maintenance lease No 0001) 35.78 35.78 175,31 0,00 1013112013 Pager Repair - Fire Dept 101.77 0,00 I 0/31/2(113 Pager Repair - Fire Dept 227.08 227,08 NJ() ((0111) No 1/(1110 ASPENMI Aspen Mills, Inc. 140755 10/09/2013 119.90 0,00 10131/2013 # 140755-Boots, N Malmquist Fire Din No 0000 101-420-2220-44170 Unit -onus 140755 Total: I I 9.90 140756 I 0/09/20 13 120.88 0.00 111131/2013 fi 40756-Nametags Fire Dpt No 0000 101-4.)11-2220-44170 Uniforms 14()756 Total: 120.88 ASPENMI Total: 240.78 AP - To Be Paid Proof List (1)(/30;13 - 1:28 PM) Page 1 1111 oice 4 Div Date BERM:ISO Bertelson's WO-887408-1 10/15/2013 101-410-1320-42000 Office Supplies WO-887408-1 Total: Wo_887898_1 10/770013 101 -410-1320-42000 011ice Supplies WO-887898-1 Total: BERTELSO Total; RIFFS Bill's Inc. W509 I 78-W509187 10/16/2013 101-450-5200-44120 Rentals - Buildings w509178-W509187 Total: 131 FFS Total: ('ARDM EN 113 Cardinember Service 10/22/2013 10/22/2013 101-410-1320-44300 M Miscellaneous 10/770013 10/7772013 101-4 I 0-1320-44300 Miscellaneous 10/22/2013 I Ornpoo 101-410-1320-44300 Miscellaneous 1(1/72/7(113 10i-2p013 101-450-5200-44300 Miscellaneous 10/77/7013 1(02/70)3 1(11-41(1-1320-44300 Miscellaneous 1(07/7013 1(-07/2013 101-410-1320-44300 Miscellaneous 10/770013 10/77121113 101-410-132(1-44300 Miscellaneous 10/22/2013 1002/2013 101-410-1320-44300 Miscellaneous 10/2272013 10/72/7013 1(11-41(1-1910-43 I 80 Inliumation Technology/Web 10070013 1(070013 11)1-41))-1320-431 80 Information Technology/Web 1072/7013 10/72/2013 I 01-42(1-2400-43180 In rormation Technology/Web 10/22/2013 10177/7013 101-41(1-1320-44300 Miscellaneous 100701113 111/ 77/7013 101-410-1320-44300 Miscellaneous 111/77.,7013 1(1/22/2(113 1111-410-1450-43090 Newsletter Amount Quantity Pint 1)a ft: ipescription Reference 41.40 41 .40 50.98 50.98 92.38 781,29 781.29 781.29 15.39 0.110 71.24 0,01) 40.00 0.00 56.41 0.00 1(1(1.9(1 0,00 0.75 0.00 5.00 0.00 6.99 ((.01) 351,98 0,00 144.92 0.00 144.92 0.00 22.54 0.00 22.06 0.00 408,00 0,00 AP - To Be Paid Proof List (10/30/13 - 1:28 [M) Task Type IPO lose POLin e # (WO 10;31/2013 Office Supplies - Administration 0.00 103 1/2013 Office Supplies - Administration 0.00 I 0/31/2013 Portable 1{estrooms- Parks 10/31/2013 Breakfast 31\4- D Zuleger VISA 10/3172013 Carbone's Pizza - D Zuleger VISA 10/31/2013 Lake Elmo Inn D Zuleger VISA 10/31/2013 10/31/2013 10/31/2013 10/31/2013 10/31/2013 10t31/2013 10/31/2013 Park Retreat Rainbow Food - D Zuleger Keys Cafe 10116 & 10/21 - D Zuleger SI Paul Public Wks - D Zuleger Parking Impark 9/18 A Bell Target - Coffee - 9/23/ A Bell Tiger Direct 9/20 A Bell Tiger Direct 9/20 A Bell 10/31/2013 Tiger Direct 9/20 A Bell 10/3 I /2013 10/31/2013 10/31;2013 Target-NPL PIPO Coffee- A Bell Target MP Water PIPO - A Bell CTC Email Marketing - Bendel No No Nu No 01100 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No (WOO No 0000 No 1)(1(111 Page 2 Ins Date 10,17171)13 1(1/22/21113 1(11-410-1321)-44301) Miscellaneous 0/2212013 1022/71)1.3 101-4 1 II- 1521)-44350 Books 10/22/2013 10/22/2013 101-430-310(I-44370 Conferences & Training 10/22/2013 10/22/2013 101-420-2220-4404(1 Rep:ail:s!.1/laint Eqpt I (I,=22r21113 I Ot22/7013 1(1 I-421)-2 220-4437(1 Conferences & Training 1(1r 27 21113 I II/27/2013 101-410-1910-44300 M iscel laneous 10;2)/2013 10'2212013 101-410-1910-44370 Conferences & Training 10122/2013 10/22/2013 1111-410-191(1-44300 (•iiseellaneous 1012 2/ 7013 111/2212(113 101-420-2400--(4300 Miscellaneous 111/22/ 7013 10i 2217013 101-420-2400-42120 Fuel, Oil and Fluids 10/22/7013 10/22/ 2 (113 101-420-2400-44370 Conferences & Training 10/22 2013 10/22/2013 206-45)1-5300-4437(1 Conferences & Training 10/2 7/21413 10/22/2013 206-450-5 300-44300 Miscellaneous 10/22 / 21)13 10/22/2013 206-45)1-53011-43180 Information Technology 10/22/21)13 10122/2(113 200-450-5300-431811 ln% rminion Technology 10/22!2(113 Total: CARDMEMB Total: CARQLIES`I` Car Quest Auto Parts 2055-301631 1011(9/21)13 101-450-520(1-4212)) Fuel, Oil auad Fluids 2055-301631 Total: Cr\1tQUEST Total: CLNTURYI. ('entur. Oct 19 2013 206-450-5300-43 211) Telephone Oct 19 2013 1011917013 206-450-5300- 4325(I Internet 9!2 AP - fu Be Paid Proof List (1013)1,'13 - 1:28 PM) Amount 26,99 189. t85 10II.00 48.2(1 273.98 5.011 198,24 9.0)) 44.99 48.16 210.00 95,57 5.00 1,089.41 32,12 3,707.50 3,767.56 Pml Dale euce 'l'usk 0,OO I0L31 2013 DJ Wall St Journal Dated 10/9 - C Bendel ((.00 10:31/2013 American Bar Assn Bks Fin - C Bendel (1.0(1 (l.0(1 0.00 0.0(1 10''31/2013 1013112013 10/31 /2013 1013112013 10/31 12(11.3 10/31 /2013 10/3112013 -1 Attendees Mann, Expo/Con Bouthile Monthly Calwashes C V1 & CV2 G Mahnquisl NISFCA Lodging 10/16& 111 17-G INialnuluist Lanier Parking 9/18 Rochester-K Klatt Kalder Grand I lolel 9118 Rochester-K Klat Laneir Parking 9119 Rochester- K Klatt Gander Mtn I0/13- R Chase (1.00 10/31/201.3 lake Elmo Oil I(1/ 17 - R Chase 0,00 11)131/2013 ACT* 1Oklakes 2 day seminar I0/21-R Chase 0.00 I0131/2013 1MI.A Annual Con 10111-L Orsted 0.110 king - L Orstcd 0.0(1 10/3 (/2013 HP Computers,prin)rsted 0.00 l l)/31/2O13 USH Prinler Cable - L Orsled 77.22 0.00 1013112013 Antifreeze, stop leak & silicone 77.21 77.22 125.92 0.0(} 10/31/2013 Phone Service - Lihrary 37.94 I).1)0 10131/2(113 Internet Service- Lihrary PC) # NO No No No No No No No No No No No No Nu No No No (lll(Ill 0011( I 11)1(11) I1011(1 00110 ll(10(1 Pave 3 Inv Date Oct I') 21)13 "total: CEN"I'I JIL1'L Total: CONLEYNIO Galley Morgan Cable Oper l 0I4 I I6.1412013 (1 I-410-1450-43620 C`a!►lc Operations Cable Oper1014 1014/2013 1 II 1-4 I II-1450-43620 Cable Operations Cable Operl 014 Tidal: C`ONLI:YMO Total: UI1'INC° D,W, INC, 210410 I U/I5/2OI 3 I (11-42(I-2220-44(140 Repairsr'I�latnt 4 y47t 210410 Total: 1)WINC Total; Eti1LRGAPP Emergency Apparatus t`laint. INC 71069 11)/16/2013 11)1-4211-2220-44010 RepairsAlainl Eqpt 71 069 Total: ER(J'APP Total: EME_RGAIJ`I' Emergency Automotive Tech, Inc 22137 10/28/2013 IIII-420-2220-44040 Repairs/Ivlainl Eqpt 22137 Total: Et,'IERGAIiT Total; ENVENTIS Envcntis Aect 738507 10./01 /2013 1 U 1-411)-1940-4321(1 l clephone Acct 738507 Total: ENVENTIS Total: FASTENAL Fasten ty1NOAK4808 4O4-450-5200-4221(I Equipment Parts �INOAK4808 Total: parry Amount 163.86 163.86 Itel'ereuce Task 55.(10 ((.00 10'31'2013 Cable Operations-1l)/14 Planning Com(4hr) 61.8li 0,0O 1(1/31/2013 Cable Operations- 10�28 Planning Com(4.5 / 116.88 116.88 138.09 0,II(1 10/3112013 Repair ("Bain Saw for Ranger -Fire Dpt 138.1)9 138,09 953,35 0.011 1 0/31/2013 Emergency Repair Brakes T2-Fire Dept 953.35 953.35 No No No I11100 963.00 0,00 1(I/31?2(113 CV 1 Siren Repair- Fire Dept - No 963.(1O 963.1)O 57,05 0.00 10/31/2013 Telcphon 2013 5 7.05 57.05 No 0000 11.04 0,00 10.'31/2013 11aid are - No 11.04 Al' - To Be Paid Proof List (10/30/13 - 1:28 Ph'I ) Page 4 Invoice Inv Date Antolini Quantity Pint Date Description Reference Task FASTENA1. Total: 1 1.04 Fl()R11,1,0 Fiorillo Megan Ctible()perl 01513 10/15/2013 1(11-410-1450-43620 Cable Operations ("able( )perl (115 13 Total: F10121E1/0 Total: 55.00 0.00 11131.'2013 Cable ()perations 10/15 CC Meeting (411r.$) 55.)0 55,00 Type PO it (1,6e POI.ine it No 0000 FOCUS Focus Engineering, Inc. 847 & 848 10127110 13 2,303.1 1 0.00 10/31/2013 General Engineering No 00011 101-4111-1930-43030 Engineering Services 847 & 848 10/27/2013 566.5(1 0.00 10/3 1/2013 General Engineering - Planning No moo 1(11-410-13/I 0-43(130 Engineering Services 847 & 848 'Fool; 2,869.61 849 10727/2013 1.675.00 0.00 10i3 1120 1 3 General Enginecring-V RA -Building No 0000 101-420-2400-43030 Engineering 849 1(1/27/2013 6.32.67 0.00 10/31/2013 General Engineering-N'RA - Planning No 0000 1(11-41(1-191(1-43030 Engineering Services 849 10/27/1013 81.50 0.00 10/3 I /2013 General Engineerii ig-V RA - Cap Proj No 0000 404-480-8000-43030 Engineering Services Parks 849 10/27/2013 586.75 0.00 10/31/2013 General Engineeriug-VRA - ROW No 0000 101-430-3100-43(130 Engineering Services 849 10/27/2013 683.00 0.00 I 0/31/2013 General Enginecring-VIA - Water No 0000 6(11-494-9400-43030 Engineering Services 849 1(1/27/2(113 649.00 0.00 10/31/2013 General Engineering-VRA - Sewer No 0000 602-495-9450-43030 Engineering, Services 849 10/27/2013 3,558.50 0.00 10/31/2013 General Engineering-V RA - Surface No 000)) 6113-490-9500-4303(1 Engineering Services Water 849 Total: 7,866.37 850 10/27/2013 591.06 0,00 10/3 I /20 13 Transportation & Traffic Systems No (MOO 409-480-8000-4 3030 Engineering Services 850 10/27/2013 147.50 0,00 10/31/2013 Street Maintenance No 0000 409-480-8000-43030 Engineering Services 850 1(1/27/2013 1,156,00 0.00 10/31/2013 Capital linprovemeni Planning No 0000 409-480-8010-43030 Engineering Services 850 1(1127/2013 't 510 17 0.00 10/31/2013 2013 Crack Seal Project No (1000 409-480-8000-43030 Engineering Services 85(1 10070013 662.56 0,00 10/31'2013 Trunk Fliglm ay 37 Corridor Planning No 00(10 409-480-8000-43030 Engineering Services 85(1 HE/770013 531,00 0.00 10/31'2013 State Hwy 5 Traffic Mgmt & Safety No (1)00 409-480-8000-43030 Engineering Services Improv 85(1 Total: 5.618,29 85 1 10/27/21113 88.50 0.00 10/31/20(3 Village Area In liasInicture Planning No KM) 409-480-8000-43030 Engineering Services AP - To Be Paid Proof List 1 (1/301 3 - 1:28 PI\ 11 Page 5 1 ti Inv Dale 852 420-48(1-80 Amount ()timidly Pnit Dale i,eeiiplion liefereliee 851 Total: 1012712013 Engineering Services 852 Total; 853 10,0772013 419-480-8000-13030 Engineering Services 853 Total: 854 1(07/1013 119-480-8000-43030 Engineering Services 854 Total: 855 10/777/013 601-494-9400-43030 Engineering Services 855 Total: 856 I 0/27t2013 601-494-9400-43030 Engineering Services 856 Total: 857 1(17)70013 601-494-9400-43030 Engineering Services 857 100772013 409-480-800(1-43030 Engineering Services 857 To1al: 858 10/27/2013 7113-490-9070-43030 Engineering Services 858 Total: 859 10/27/2013 409-480-8 Engineering Services 859 Total; 86(1 10/27/2013 409-480-8000-43030 Engineering Services R60 Total: 86 I I 07.)7/2013 601-494-9400-43030 Engineering Services 861 Total: 862 10,07/21113 601-494-9400-43030 Engineering Services 862 10/2712013 OP-495-9450-43(130 Engineering Services 862 Total: 863 10/27/2013 60-495-9450-43030 Engineering Services 863 Total: 8o4 10:27/2013 203-49049070-43030 Engineering Services 864 1 utak 88.5(1 413.00 413,00 717,00 0,00 717.00 )9.50 0,00 ?9.50 918;25 0.00 918.25 467,5(1 0,00 467.50 2,430,67 0.110 3,22'2.06 5,652.73 1,229.62 1,229,62 23,4(15,79 23,4()5.79 88,50 88,5(1 846.50 0,00 846.50 7,249,84 10,874,77 0400 18,124.61 981,62 981,62 737.50 0.00 737,50 0.011 10/31/2013 10th Street Infrastructure Planning I 073112013 Demi:mit-evil le Highlands Area St6:.!e1)111) 10/31/2013 Olson Luke Trail Sewer Ext. 'easibility 10731/2013 Inwood Ave Trunk \N'atermain I 0/3172013 Water System Design Phasing Study 10/3112013 Keats Ave Watermain 4.3')/0 0.00 10/31/2013 Keats Ave Street 57'Vt, 0,00 10/31/2013 Lennar 1-94 West Corridor 0,00 10/3172013 LE Ave Infrastructure 194 to 30th Si reel (1.00 1(1/31/2013 Water System Funding Activities (Deeds) 1i63 I /2013 Production Well Number 4 0.00 10/3 1/2013 Section 34 Water 40, 10131/2013 Section 34 Sewer Extension 611°,', 0,00 10731/2013 ('SAI1 15( Manning AveKotTidm M pm& Sat' I 0:312013 Aniaris Homes ( Montgomery Prope)'ty) Task Type II() # (. lose I( )I No 0000 No 0000 No (I)1(O No (HMO No 00(10 No 00(10 No 0000 No 0000 No 0000 No 00110 No 0000 No 00(10 Nu 0000 No 0000 No MOO AP - Re Paid Proof List 110730r13 - 1:28 PRI) Page 6 Invoice 0 Inv Date Alumna Quantity Plait Dale Descriplion Reference 'Eask Type 1'0 ti Close 1)01 Atte it- 865 I 0/2712013 442.06 0.00 10:31.'2013 Landucci Property (1(yland ) No 000o 303-490-9070-43030 Engineering Services 865 Total: 442.06 860 101270013 447.50 0.00 10/31/2013 Well Nu d Connecting Watemiain Imp Nu 0000 601 -494-9400-4303 Engineering Services rens 866 Total: 447.50 867 1 0/27001.3 1,190,25 0.00 10.'31/2013 l'unipliouse No 4 Nu 0000 001-494-9-100-13030 Engineering Services 867 Total: 1,190.25 868 10/27/2013 2,851.00 0.00 10/31/2013 LE Ave Trunk Watermain Imp Feas No 0000 601-494-' 4 -43030 Engineering Services 868 Total: 2,852.00 869 10/27/2013 59.00 0,00 10/31/2013 LE Ave Corridor Improvements No 0000 409-480-8(-43030 Engineering Services 869 Total: 59.00 FOCUS 'Foal: 75,045.70 KAlCO Kainco, Curp 4004 10/2612013 550,00 0.00 1 013112013 Cut & Removed Trees & Limbs Nu (11)01) 603-496-9500-43150 Contract Services Section 3-1 4004 Total: 550,00 KAMC() Total: 550,00 L-A1.4,EFIllii. Lake Elmo Fire Department Petty:Cash 10/30'2013 21,01 0,00 10.'31/2013 Postage - No 0000 101-420-2220-42000 Office Supplies PcityCasli 10130/2013 15.38 0.00 10/31/9013 Nov Recruit Orientation No 0000 101-420-2220-44300 Miscellaneous PeltyCash 10/3(112013 48,57 0.00 I W31/2013 Training Meals No 0000 1(11 -420-'n10-44370 Conferences & Training PettyCash 10/30/2013 23,56 0,00 10/3112013 Equipment Parts: No 0000 I (11-4',0:1 T20-44040 Repairs/NI:lint Eqpt P(24E:ash Total: 108.52 LAIK EFI RE 'Iota): 108,59 LEAGIVIN 1,en1re of MN Cities 187524 09/01.12013 2,372.,32 (WO 11E31/2013 Annual Mbrship Dues 9/1!13-12[11113 No 0000 1(11-41(1-111(1-4433(1 Dues & Subscriptions 187524 09/01/2013 4,744.68 0,00 10/31/2013 Annual Mbrship Dues 1/1,,14-8131.'14 - No 0000 I 01-000-0000- I 5500 Prepaid Items 187524 Total: 7,1 1.7,00 192347 09,11112013 000,00 0.00 10E31/20 I 3 Storni Water Coalition Contribulions No 0000 603.496_0500_443711 Conferences & Training AP - lo I3e Paid Proof List 110131E13 - 1:28 PN-1) Page 7 Invoice tt Inv Date I 92347 Total: LEA(.11\ t N Total: Amount Quantity PIM tieseriplion Reference 670.00 7,737.00 Task. Type ) uise 1)()I .ine tt LFOIL Lake Elmo Oil, Inc. 012360 09./30/2013 1,042,19 0.00 10/31/2013 Fuel No 0000 101-430-3120-42120 Fuel, Oil and Fluids 012360 Total: 1,042.19 (112361 09/30/2013 2,594.70 0.00 1031/2013 Fuel No 0000 101-430-3120-42120 Fuel, Oil and Fluids 012361 'Fowl: 2,594.70 (1)23(12 09/30/2013 3,665,58 0,00 10/317013 Fuel No 0000 1(11-43(1-312)1-42120 Fuel, Oil and Fluids 012362 Total: 3,665.58 LF011. Total: 7,301.97 LOFF Loffler Companies, Inc, 1643085 10/17/2013 879,65 0,00 10/31/2013 Copy Machines Overage & Base 9/10- No 101-410- 940-44040 RepairsiMaint Contractual Eqpt 10/9 16431)85 879.65 LOFF Total; 879.65 LOGANSTY Logan & Styrhicki Court Report 7698 09/30/2013 678,00 0.00 10/31/2013 Legal Services - Ilorning Matter 117698 Nu 0000 101-4 10-1320-43040 legal Services 7698 TOM: 628.00 LOGANSTY Total: 628.00 MADDMN MAD[) Minnesota 10;07/2(113 100712013 I 75,00 0.00 10131;2013 Crash Car Fire Prevention/LE Days No 0000 I 01-420-7 270-47090 Fire Prevention 111407/2013 Total: I 75.0(1 IVIAI)DIVIN Total; I 75,00 NIENARDST Menards - Stil 'water 78503 10/17/2013 40.27 0.00 10,3112013 Burn Ignitor for Training Burn House No 00(11) 101-420-222(I-44370 Conferences & Training 285)13 Total: 40.27 fvIENARDST 40,27 AP -1 o Be Paid Proof Lis! (10/30/13 - 1:28 PN1) Page 8 111% oice # Inv Date Amount ()minlily Pint Dale Description Reference ESSEIZ LI Messerli & Kramer 290508 10/73/7013 1,000.00 0,011 I 01-4111-1320-43150 (.'oniract Services 290508 Total: 1,000.00 NIESSEIZI_I Total: 1,000,00 0r31/2013 2013-2014 1.egislatke Itepre I - 1 (1i31 Task Type PO # Close POI Ine MIDWFS1 L Midwest Legal, LLC 11474 10/0712013 925,3/ 0.00 1013112013 Legal Services - 11016 ing No 0000 101=41 0-1320-43040 Legal Services Matter21147-1 11474 Total: 225,32 11486 10;07/2013 50.00 0.00 10131/2013 Legal Services - Horning. No 0000 1(11-410-1320-43040 Legal Services klattett 11486 11486 Total: 50,00 NlIDWESTL, Total: 775.37 MNADMIN State of Minnesota 485972 1001/2013 247.50 0.00 10/31/2013 Legal Work -Karl s II orn ing Sept 2(113 No 0(1(1)) 101-410-1320-43040 Legal Services 485972 Total: 247.50 MNADM1N Total: 247.50 NINRIIR AL MN Rural Water Association Mbrshp Renewal I 0101/2013 275.00 0.00 10/31/2013 MN Rural Water Membership 2013- No 0000 601-494-9400-44370 Conferences & Training. 2014 Mbrshp Renewal Toial: 725.00 MNIU 1RA L Total: 175,00 NENTEL Nextel Communications 77195(1227-127 10/1812013 59,89 0.00 10/31/2013 Cell l'hone Service - Administration No (MOO 101-410-1940-43210 'Telephone 771950227-127 10/1812013 723.00 0,00 10/31/2013 Cell Phone Service - Fire Dept No 0000 1(11-470-7220-43210 Telephone 77195(1227-127 10,18/2013 46.)4 0.00 10/31/2013 Cell Phone Service - Building Dept No 0000 1111-420-2400-43210 Telephone 771050727-127 10118/2013 84.23 0,00 1101/2013 Cell Phone Service - Public Wks Dot No 0000 1(11-430-3100-43210 Telephone 771950227-127 10/18/2013 91,01 0.00 10;31/2013 ('ell Phone Service - Parks Dpts N 0000 101-450-52(10-43210 Telephone 771950227-127 10/18/2013 57,63 0,00 10/31/7(113 Cell Phone Service - Taxpayer Services No 0000 101-410-1450-43210 Telephone 77195(1277-127 HT 18.'2013 15.66 0,00 10/3 I i2(113 Cell Phone Service - Planning Dpt Ni 0000 101-410-1910-43210 -I elephone AP - lo Be Paid Proof 1.isl (10/30/13 - 1:28 P111 Page 9 Invoice Date Amount Quantity Pinl Date Description Reference Task 771050227-127 Total: 577.46 NEXTEL •Fotal: 577,46 OA KPRC Oakdale Rental Center 10091270 10'1312013 18.10 101-430-3120-42240 Street Maintenance Materials 10091270 10113/2013 70.53 101-430-3120-42240 Street Maintenance Materials 1009127(1 Toial: 88.69 MIK DR(' Total: 88.69 OFFICEN4X OfficeMax 41541.3 091)6/2013 179.91 101-410-1320-42000 01'flee Supplies 415413 Total: 179,91 728425 09061)013 182.30 101-410-1320-42000 ())lice Supplies 728-125 Total: 18)30 OFFICEMX Total: 302,27 OR.STEDLI Orsted Linda 10/1512013 10115/2013 94,35 2(6-450-5300-4331(1 Mileage 10/15/2013 fotal: 94,35 ORSTEDLI 'rota!: 94„35 POM PS Poirip's1 ire Service, Inc. 210007169 (19/27/2(113 -397.88 101-43)1-3125-44040 Repairs,Muitil Eqpt 210007169 Total: -397.88 2111081022 0972712013 506,90 101-43(1-3125-44040 Repairs/Maint Eqpt 210080922 Total: 506.90 210087503 10/24/2013 301.96 101-430-3125-44040 1Zc:pairs/Maint Eqpt 210087503 Total: 301.96 POMPS 410.98 RENE1.1ND1' Itenfund Terry 10 10/22/2013 101-420-2400-43310 ktileagc 0.0o 10/31 /2013 Propane (1.00 10/31/2013 Propane - Patching Trailer 0,00 10/31/2013 0('T Reins Case X 9x1) 1 ii\-84 15413 0,00 10131;2013 5(1 Reim X 9x II Paper Inv-4728425 0.00 10/31/2013 Reimbursement i leage I. Orsted Type I if Close I'011.ine 1\1() 18100 No MOO (1000 No (MOO No 0000 0.00 10/31:2013 Invoice paid twice credit Nu 0000 0.00 10/3112013 Tool Cat Tires - No 0000 (1.00 10131/2013 Truck Tire Dodge 1 Ton Dump No 0000 49.72 0.00 10/3 I /2013 Bui Wine Inspector Mileage No OM) AP - To Be Paid Proof Lis! tl(r30113 1:28 PN41 ['nee 10 I iiviice # Ins Date Amount ()mll ily Pull Date Description Reference I u I (1/2212013 210.00 0,09 I 0.,31/2013 Building Inspector Services 101-420-2400-43150 Inspector Contract Services 10 foil& 265.72 l) 10:09:/()13 405.00 0,00 I 0i31121113 Building Inspector Services 101-420-2400-43150 Inspector Contract Services 9 10419/2(113 86.45 0.00 10/3112013 Building Inspector Nlilealie 101-420-2400-43310 lvtileage q Julia: 491.45 R ENLUNDT Toial: 757,17 R1VRCOOP River Country Cooperative lul -4 20-2270-47 091,30.,2u13 101-429-2220-421211 Fuel, Oil and Fluids 101-470-Y)20-42 Total: RIV12COOP Toial; s&T S&'I' ()(Tice Products, Inc. 01QA19311-3823 11)1)18/2(11 3 101-410-1320-420o0 Office Supplies 1)1 QA 1 930-3823 10/08/2013 101-120-2400-42000 Office Supplies 0 I QA1930-3823 Total: 01()A5668 10116/2013 101-410-1320-42000 Office Supplies (11QA5668 Total: 01QA7742 8217 1(1/22/2013 101-410-1320-42000 ()Bice Supplies 01()A7742 8217 1)1/22/21113 101-410-1910-42MM Office Supplies 01QA7742 8217 Total: S&T Total: SAFEFAST Safe-Fost, Inc. INV 131826 Ho0/2013 101-430-3100-44300 Miscellaneous INV 131826 "total: SAFFFAST Total: SANISCLUB Sam's Club 0533177271811(1 1(1/()7/21)13 204-450-5700-44300 Miscellaneous 577.39 0.00 10/31.0013 Fuel' 577.39 577,39 I 23,911 0.00 10'31:2013 Office Supplies - Administration 14.1(i 0,00 1(1/3112013 Office Supplies -Building 138.00 9.53 0.00 10/31/2(113 Orlice Supplies -Administration 9.53 38.14 0.00 10/31/2(113 Office Supplies -Administration 45,27 0.00 10/31/2013 Office Supplies -Planning 83,41 231,00 602.85 0,00 10/31/2013 Safety jackets, sweat shirts,lials 602.85 (,112.85 39S.56 0.00 10731/2013 Supplies - LE Days tg105331 Task Type P() # Close 1'01,1iiie -t4/ No 011011 No ONO No 0000 No 0(1)10 No (WOO No 11000 No 0000 No 0000 No 000 No 0000 Al) - To Be Paid Proof List (1073(1113 - 1:28 I'M) Page. 11 lus I);t(e 05331;7727/81 I (1 1(1;072013 21(-(-4511-5 0O-443(lfl \Iiscell lniuus 05331:7727/8110 1(1/117 2013 204-450-5200-4-1300 Nlisrellanenus I15 331;7727181 I() Total: SAN.I5CLI.1B 'total: SFI.E('TA(` Selee)Aecount 964744 10315'2013 Ill 1-4 11)- 1 520-4 3 1 511 Contract Services 964744 Total: SELEC TAC Total: TASCI I'I'.A. SchiFsky & Sons Inc 55681 101 15/21t 13 101-430-312(1-47240 Street Maintenance Materials 55681 Total: 55724 I0/I5/2013 101-430-3120-42240 Street Maintenance Materials 55724 Total: TASC1-1 Total: 1'DS TDS IMetroeom - (iS 1-779-8882 101130013 i 01-420-2220-4321(I Telephone 651-779-8882 1 11/13.21)1 3 101-430-3100-4321(1 "telephone 651-779-8882 101 3/2013 602-495-9450-4321(I Telephone 651-779-8882 10/13/2013 601-494-9400-43210 telephone 651-779-8882 Total: TDS Total: I'OR(�0)1DD T`orgbuLldy LLC 2219 I005i 0(3 6111-494-9400-42400 Small Tools & Minor Equipment 2219 -Total: TORQBUDD Total: Amount ()t►<r►►ti( Purl Date I)eseripi on 320.75 0.111) 10'31:2l)13 ( (11.47 0,00 10 31/2(11 3 617.84 617.84 Task I'(► # ('lose Mine 1/ - L.E l)a,s 110(17727 - No Refunded - LE=. Days #I11181 10 - Nu 5.49 0.00 10/ 31 2013 Parucipnnt l Ib31 i2013 5.49 5.49 2,-124.63 0.00 10/31/2013 Asphalt 10/ 1512013 2,424.63 143.75 0.00 10731 /2(113 Asphalt 10! 18/2013 143.75 2,568,38 146.38 0.00 1()i3 (/2013 Analog Lil es -lire 236.15 0.00 1013 (/2013 Analog Lines - Public Works 135.84 0,00 10/31/2013 Analog Lines - Litt Station Alarms 47.48 0.(1)) 11)131/2(113 Arl •m Well House Station 82 565.85 565.85 4,328.44 0.01) 10/31/2013 4,328.44 4,3 28.44 • I)lll)II No 11111111 Nn No No Nu No N 0000 ) No 0000 AP -'l a Be Paid Proo) List I ) 0r30' 13 - 1:28 I'81) In% °ice tt Dale aftra,atle \VAS-S11E1 \Vasliiiigion County 7693 I io;10,-)1113 101-420-2100-43150 Law 15.111orceinent Contract 76931 'Foal: 1VAS-SlIFIZ. Total: Allmon( Quantity Pint Date Descriplion Reference 5-1.50 5-1.50 54.50 Report- Tow!: 115240.95 0.00 10:31/2013 Code Red 7,2, 7/3, & 7.'(321S win Task `I) pc II Close POLinet No WOO Al' -10Be Paid ProofList (10;3(3/13 - PM) Page 13 Accounts Payable To Be Paid Proof List User: denise Printed: 10/30/2013 - 2:06 MI Batch: 001-11-2013 Invoice tt Inv Dille ADVANCED Advanced Eng & Enyiron Sys Ire 36089' 10/30/2013 60 I -494-9400-43030 Engineering Services 36089' Total: ADVANCED Total: AMAZONIN Amazon Inc Acct xxx0320404 10/1012013 206-450-5300-42500 Library Collection Maintenance Ace( xxx0320404 Total: AMAZONIN Total: BANYON Banyon Data Systems, Inc. 15059/ 11/01/2013 601-494-9400-43 I 80 Software Support 150592 11/01/2013 603-496-9500-43180 Software Support 150592 Total: BAN VON Total: BASTYRJE Bastty Jed 1(1/14/2(113 10/14/2013 803-000-0000-22900 Deposits Payable 10114/2013 Total: BASTYRJE Total: BOLTONME Bolton & Menk, Inc 160592 091300013 601-494-9400-43030 Engineering Services Amount Quantity Pott Date Deseripliou Reference Task, Mk. 1,197,34 0.00 11/0612013 Water System Design Phasing Study - Phase 1,197.34 1,197.34 Type I'(_) # Close POLine Water System Design Phasing Study-Phase- 1,033.22 0,00 1 1100:2013 Books & DVD's-Lihrary Books & DVD's- Library 1,03322 1.0.33;fl 063.00 442,00 1,105.00 1,105.00 0.00 11/06/2013 Banyon Annual Software Support Banyon Annual Software Support 0.00 11/06/2013 Ban yon Annual Software Support Banyon Software Support 5110.00 OM 11106/2013 Refund Escrow it8989 11619 581.11 St 500.01) 500.00 4,405.88 0,00 11/0612013 2013.132 Pumphouse No 4 Design Consultan 2(113.132 Pumphouse No 4 Design (onsullan No No No No No NO 0000 ONO (MO 0000 0000 AP - To Be Paid Proof List (10/3(l/13 - 2:06 PM) Page 1 Invoice # Inv Pale 160592 Total; BOLTONNA E Total: BRAUN Braun !Malec Corporation 603464 10/11/2013 409-480-8000-43030 Engineering Services 60346-) 10/1112013 601-494-9400-43030 Engineering Services 603464 Total: BRAL IN Total: CARDBLDR Cardinal Home Builders, i0/10/2013 803-000-0000-22900 Deposits Payable Total: CARDBLDR Total: CR EATIIOM Creative Home Construction 10125/2013 1(1/25/2013 803-1)00-0000-22900 Deposits Payable 10/25/2013 Total: CREATHOM Total: DELTA Delta Dental Olklimicsota 5279526 10/15/2013 I 01-000-0000-21706 Medical Insurance 5279526 Total: DELTA Total: ENAIMONS&O Emmons & Olivier Resources 150562 1001/2013 803-01)0-0000-22900 Deposits Payable 156562 Total; ENAMONS&O Total: E.X FXL, November 2013 11/01/2013 101-110-1320-43 100 Assessing Services Amount Quantity lint Date Descriplion Reference 4.-105.88 4,405.88 1,951.11 1,471.89 3,423.00 3,423.00 5,000,00 5.000.00 5,000,00 5,000.00 5,(100.00 5,000,00 1.871.20 1.871.2(1 1,871.2(1 2,361.2(1 2.361.20 ),36 I .70 2,000.0(1 0.00 IWO T)pe PO si IA/Link 11/06/2013 Keats NASA Street Watermaiu linpr Keats NASA Street and Trunk W1atermain Imp 11706/2013 Keats NASA Street Waiermain buff Keats M SA Street and Trunk Watennain Imp 0.00 11106/2013 Refund Escrow /1-8793; 8961 3701 Street Refund Escrow #8793, 8961 37th Slrcel 0.00 11/06/2013 Refund Escrow #8173 2959 Jonquil Trail 0.00 I I/06/2013 November 2013 Dental Coverage November 2013 Dental Coverage 0,00 11/0612013 2012.131) Savona Dev SW Grading Plan Rev 2012.130 Savona Development SW Grading P 0.00 11106.12013 Assessor Services -November 2013 Assessor Services -November 2013 No No No No No No No (MOO (MOO 0000 0000 0000 0000 AP - To Be Paid Proof List ((0/30/13 - 2:06 I'M) Page Invoice ft Inv Date November 2013 Total: 1°X1_ Total: Ciopliseal Gopher State Sea Icoal Inc. 10131/2013 409-480-8000-43030 Engineering Services Ciophseal Total: NCPERS 506200-NCP FRS Minnesota 5662913 10l22i2013 10 I -000-0000-2 I 708 Other Benefits 5662913 Total: NcpERs rail PERE:0RP° Perlormance Pools 8.: Spa, Inc 10110/2013 10/1012013 803-0110-0000-22900 Deposits Payable 10/10/2013 10/1512013 10115/2013 803-000-0000-22900 Deposits Payable 10;15/2013 Fool: PERFOR PO 'Fowl: P FTERSBR. Peterson, Bryant & Bernadett 10/2972013 I 0/?9/2013 803-000-0000-22900 Deposits Payable 10.09/2013 Total: PETERSBR Total: SRFCONSU SRF Consulting Group, Inc 8132,00-3 10/15/2013 4119-480-8000-43030 Engineering Services 8132.00-3 "Fotal: SRECONSU Total; TKDA TIK I)A, Inc. 7013003098 1071072013 409-480-8000-431130 Engineering Services Amount Qua Pint 1)a le Description Reference Task Type 1'0 6 Close POLine 2,001).01) 2,000.00 25,765.00 0.0E1 11106/2013 21113 ('rack Seal Project Final Payment - No 0000 2013 Crack Seal Project Final Payment 25.765.00 25.765,00 176.00 000 11/067013 November 2013 Premiums No 0000 November 2013 Premiums 176.00 176.00 500.00 0.00 11106/2013 Refund Escrow 1188 IQ 5747 !judo) No 0000 Ave 500.00 500.0)) 0.110 11./06/2013 Refund Escrow 68900 5090 Marquess No 01100 Trail 500,00 1,000.00 500,00 0,00 11106/2013 Retinid Escrow 118800 27i1l St Court N No 0000 500.00 5110.011 827.03 D.00 I I/06/20 13 State Highway 30 South Frontage Rd No NAM Study State Iligh way 30 South Frontage Road Stu 827.0.3 8/7,03 21.32 0.00 11106/2013 Keats M SA Street Improvement No 0000 2012.129 Keats M SA Street & Trunk Watenn AP - lo 13e Paid Proul List (I 013ft I 3 - 2:06 PM) l'agc 3 1111 °ICC ti 1111 Date 2013003098 ID/10/2013 001 -494-94(10-43(130 Engineering Serviees 2013003098 otal: 1(113(11)3(199 10/100013 101-410-1930-43030 Engineering Services /013003099 Total: 2013003168 1011 I/2013 409-41-8000-43030 Engineering Services 2013003168 10111/2013 602-495-9450-43150 Contract Services 2013003168 Total; TKDA Total: Report Total: Amount Quantity Putt Date Description Reference 16,09 11)-pe 0.00 I E06/2013 Keats Trunk \Vatermain Improvement 3013.129 Keats M SA Sircel & Trunk 1Vaterni 37.41 110,84 11,00 1 I/0612013 General Engineering Svcs-R:cords & 1)ata 1111,84 (1,569.02 0,00 9,679.19 (UV 1(1,248.81 16,397.06 72,501 93 General Engineering Services - Records 11106/2013 .1013.123 LE Ave Sewer Inir Construction 2013,123 Lake Elmo Ave Sewer In& Impr 1110612013 5th Street Sewer Re -alignment Services - 2013.123 Lake Elmo Ave Sewer Intl linpr POLitie No No No AP - Be Paid Proof List ( 0.13ol I 3 - 2:06 ) Page 4 Tilt,. (-Try oF LAKE FL;\ AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION DATE: CONSENT ITEM #: 2013 Crack Seal Project — Pay Request No. 1 (Final) Ryan Stempski, Project Engineer Dean A. Zuleger, City Administrator Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works 11/06/2013 SUGGESTED ORDER OF BUSINESS (if removed from the Consent .-if.renda): Questions from Council to Staff ...... ......... ........ ..... ....... ........... ....Mayor Facilitates - Public Input, if Appropriate ..... ......... ........................ ......... ......Mayor Facilitates Call for Motion __________ ...... .......... .......... ..Mayor & City Council - Discussion... ................ ........ ....... ..... ....... ..........Mayor & City Council Action on .... ..... ........ ........... ......... ....... ....... ...... Mayor Facilitates SUMMARY AND ACTION REOUESTED: 4 The City Council is respectfully requested to consider accepting the improvements and approving final payment to Gopher State Sealcoat, Inc. in the amount of 525,765 for the 2013 Crack Seal Project. STAFF REPORT: The 2013 Crack- Seal Project has been fully completed. The Project Engineer has prepared a Certificate of Completion and is recommending acceptance of the improvements. The two-year warranty period will begin on November 6, 2013, and will extend to November 6, 2015. Final payment in the amount of S25,765 has been requested by the Contractor, Gopher State Sealcoat, Inc., based upon the work completed. The original Contract price was a lump sum of 525.765. The project is being funded through the Public Works Street Maintenance Fund. RECOMMENDATION: Staff is recommending that the City Council consider, as part of the Consent Agenda, accepting the improvements for the 2013 Crack Seal Project and approving Pay Request No. 1 (Final) in the amount of S25,765. If removed from the consent agenda, the recommended motion for this action is as follows: "Move to accept the improvements for the 2013 Crack Seal Project and approve Pay Request No. 1 (Final) to Gopher State Sealcoat, Inc. in the amount (025,765". ATTACHMENT(SI: 1. Pay Request No. 1 (Final) 2. Certificate of Completion PROJECT PAY FORM AL FAY ESTIMATE NO 1. (FINAL) F C s ErtNc 2013 STREET CRACK SEAL PROJECT PERIO:,,, C./r. PROJECT NO. 2013.119 CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, P,E., CITY ENGINEER LH,V.:LA LJP,D.E8 3017/4013 N/A 10/3112U13 CT.P.T4--CAT;O% COW PAL,I Ffe,CIV 10/7/2013 10131/2013 GOPHER STATESEALCOAT. INC. 12519 RHODE ISLAND AVENUE SAVAGE, MN 55378 ATTN: CRAIG OLSON, PROJECT MANAGER Te*:, CITY OF LAKE ELMU, MINNESOTA 525,765,00 PARTIAL PAY ESTIMATE NO. J. (FINAL) 2013 STREET CRACK SEAL PROJECT CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2013.119 ITEM DESCRIPTION OF PAY I EEM UNI1 WWI E AND SEAL CRACKS TOTALS - BASE CONTRACT I 5 CONTRACT QUANTITY UNIT PRICE LU $25,765,00 AMOUNT $25,765.00 $25,765.00 THIS PERIOD ENGINEERING, inc. TOTAL TO DATE QUANTITY AMOUNT QUANTITY AMOUNT ,25,765.00 S25,7135_00 $25,765.00 $25,765.00 CITY OF LAKE ELMO. M.N 2013CRACK SE.At, PROJECT PROJECT NO. CERTIFICATE OF COMPLETION DATE OF ISSUANCE: November 6. 2013 OWNER: CITY OF LAKE ELMO. MN CONTRACTOR: GOPHER STATE SEALCOAT. PROJECT NAME: 2013 CRACK SEAL PROJECT PROJECT NO.: 2013.119 (71 This Certification of Completion applies to all \vork under the Contract Documents This Certification of Completion applies to the following specified parts of the Contract Documents I do hereby certify that the work to which this Certificate applies has been constructed in accordance with the Contract dated September 17. 2013. The above -mentioned improvement is hereby declared to he complete and acceptance of this work is recommended. DATE OF COMPLETION: November 6, 2013 Ryan Stempski. ,.„ FOCUS Enaineerina. Inc.-- Rea. No. 45395 THE WARRANTY PERIOD BEGINS November 6. 2013 AND ENDS November 6. 2015 TI1 (1T' AKE ELMO i,74,1,1/7710EIV,V, AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION, DATE: CONSENT ITEM #: 11/06/2013 Section 34 Water & Sewer Utility Extension Improvements — Change Order No. 1 Ryan Stempski, Project Engineer Dean A. Zuleger, City Administrator Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS (if removed fiyon the Consent „,iuenlitt,): - Questions from Council to Staff .......................... ............. ... Public Input, if Appropriate ....... ...... ..... ......... ... Callfor Motion ........ ............ ......... ............... ....... ...... ....„ ...... ........ - Discussion.. ...... ...... ...... .......... ...... . ...... Action on Motion ...... ........ ........ ......... ....... .............. ... SUMMARY AND ACTION REQUESTED: ... __Mayor Facilitates ........ Mayor Facilitates Mayor & City Council Mayor & City Council ........ Mayor Facilitates The City Council is respectfully requested to consider approving, as part ofthe Consent Agenda, Change Order No. 1 for the Section 34 Water and Sewer Utility Extension Improvements, thereby increasing the Contract Amount by 511.162.82. If removed from the consent agenda, the recommended motion for this action is as follows: "Move to approve Change Order No. 1 for the Section 34 Water and Sewer Utility Extension Improvements, thereby increasing the contract amount by $11,162.82." STAFF REPORT: Change Order No. 1 includes changes to the construction contract at the request of the City. The project was originally approved for construction with a temporary lift station location established within utility easements in the northeast comer of the Hammes property.. Subsequent to the project approval, City staff worked with the developer for Hammes Estates to identify a County approved Keats Avenue North (CSAH 19) roadway access for the future development. With a revised roadway access plan, the lift station was relocated further north on city -owned property to better accommodate the future development. This change order includes the relocation of the lift station site from the northeast corner of the Hammes property to the City -owned parcel immediately to the north. The relocation required additional length of gravity sanitary sewer and forcemain, additional depth placement for 300 feet of forcemain and other quantity adjustments for the revised lift station site plan. This change order also includes the Contractor's deduct to not install tracer wire along the gravity sanitary sewer. Change Order No. 1 incorporates revised plan sheets to alter the project design (Plan Sheets C4.05, C5.01 and C6.01), and revises the contract quantities and contract amount for the project (see attached Change 1 Order No. 1). With approval of Change Order No. 1, the Contract will be increased by $11,162.82 for a revised Contract Amount of S1,713,047.32. The project costs remain within the construction budget for this project. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part (?tile Consent Agenda, Change Order No. 1 for the Section 34 Water and Sewer Utility Extension Improvements, thereby increasing the Contract Amount by $11,162.82. If removed from the consent agenda, the recommended motion for this action is as follows: "Move to approve Change Order No. I for the Section 34 Water and Sewer Utility Extension Improvements, thereby increasing the contract amount by S11,162.82." ATTACHMENT(S: 1. Change Order No. 1 2 CONTRACT CHANGE ORDER FORM CITY OF:LAKE ILMO, -MINNESOTA - SECTION-34 UTILITY EXTENSION IMPROVEMENTS PROJECT NO, 2013.126 CHANGE ORDER NO. c :S .ENGINEERING, inc. 1 DATE: November 6, 2013 TO: REDSTONE CONSTRUCTION COMPANY, INC. , PO BOX 218, MORA, MN 55051 This Document will become a supplement to the Contract and all provisions will apply hereto. The Contract Documents are modified as follows upon execution of this Change Order. CHANGE ORDER DESCRIPTION /JUSTIFICATION: Change Order for moving liftstation location from Hammes property to City property immediately to the north, Includes adjustment in gravity sanitary sewer, forcemain and structures along Keats Avenue to accommodate the Lift Station relocation and sewer service to the Hammes Property. Also includes the Contractor's deduct to not install tracer wire along the gravity sanitary sewer on the project. Attachments (list.documents supporting change): and C6.01 have been replaced. Change Order No. 1 Itemization, Plan Sheets C4.05, C5.01 ITEM ' DESCRIPTIO.N OFPAY.ITEM U.NITE"pRICE I NCR *".5EE ATTACHED ITEMIZATION Amount of Original Contract Sum of Additions/DE...ductions approved to date Contract Amount to date Amount of this Change Order (ADD) {0:DUCT; {NO CHANGE} Revised Contract Amount E CRE NET CONTRACT CHANGE $11,162.82 The Contract Period for Completion will be '(UNCHANGED) (4NCREASED) (DECREASED) APPROVED BY NEER: FOC Thgineering, inc. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA $ 1,701,884.50 0.00 1,701,884.50 11,162.82 1;713,04732 APPROVED BY CONTRACTOR BY e 20 DATE BY DATE a. 0 days FOCUS Engineering, inc. CHANGE ORDER FORM CHANGE ORDER NO. SECTION 34 UTILITY EXTENSION IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2013.125 JTEM NO. fTEM UNIT PART1- GENERAL 7.10.511131TI0N 2 '12271461C CONTROL 5 CLEAR AND 91978 ISMS TEMPORARY ROCK CONSTRUCTION ENTRANCE 57/1135575357230 TOTAL PART 1 GENERAL LS -5 15 15. Ha F CUS ENGINEERING, inc. ORIGINAL C CT ChANG .5 ORDER NO. 1 I REVISED CONTRACT AMOUNT - I- QUANTITY UNIT FAIC.5 AMOIRJ7 QUANTITY AMOUNT QUANTITY AMOUNT 1 048.00003 507152 11 519070= 2' 31.10'300 40 I 5175.00 .643.000.00 0 2040 1 640.000.00 36370.00 0 .6020 7 96311003 515,004103 0 50.10 1 213300011 32700.00 0 53.= 2 22.201103 57.000,00 0 5 OM 40 31.000.03 551 38301 0003 522203053 PATrr 3 2 SANITARY SEWER IGRAVYY SEWER -HUDSON MAO 6 0051513325. 2112522 3.41111111RS 12 9.30 321.00 513,900.00 -1 50.03 979 512,32'300 7 REMOVE. 000 MSE3SE OFF EMST048 3008000850IIINEWAY SY 300 52.20 22.103.00 ' 0 5000 500 _ 51.100.00 E 1253/51024. PIPE CUIVERT 17 243 55.50 31347.50 0 5000 245 61.547050 5 REMOVE 244012,105 SEWER PIPE 10 13 .5555 525.15 0 50.0.1 12 58'3.15 10 34.110105 AND PEINSTALL 125 PCP, INV APRONS' II" 311 322,10 51.153.03 0 3003 50 31.105303 11 PATCH BITUMINOUS 010.450WAY SY SOD 533.00 .517.530.00 D 31700 302 317,50002 10 PATCH GRA25171)44VEWAY 251 10D 515.00 51,530.00 0 31.00 100 51.575.00 13 23" X 422 ARCH CM? 013.577334 137 69 35130 33.531.10 0 52.00 65 _53531.13 .14 35"CM CULVERT 117" 71 SA 4.2.D 53,135270 0 50.6.0 71 '23,13E20 li 3E707515 0.103367 15 35 531.5 0 51015-50 0 10.31 SI 5131E50 13 42" CHIP CULVERT 10 64 575.20 5407690 0 5 3.05, 51 5437620 27 2.3' £ 42' ARON CM? APRON EA 2 515905 595300 0 50.03 1 0589,00 08 305 CM? APRON CA 3 .5363.00 51.167.00 o sax 3 51367.10 10 533 C21? APRON 00 2 5373.03 51,142.00 0 Sam 2 51.246000 20 477 CM? APRON EA 2 $ 1.11000 52,210011 0 30.01 2 52-1717.1£1 17 CONNECT 20 EXISTING SANITARY 320/1273 Mil 247 7 "5533.00 . .5953.0.3 0 50.00 1 5055,00 27 25 PVC SANITARY 5.6130277. 317.6 3.2, CE 2 UP 00.2009 1.5 25 .35090 5372.53. 0 30.00 22 55 72_59 23 102 p0.234400TARPSE020210, 263 26', 224 - PC7 •2655 2.4 20 2164.03 0 3,05003 '0 5005 .20 53.090.03 24 12" PVC SANITARY57523517.3 SOH 35, 0' -10' 03.54 14 . 953 53520 532.037-90 0 50.110 303 53203203 25 1115 PVC SANITARY SEWER. SDR 33, la -15'0E24 13 575 540.00 527013300 , 0 ' 50.00 675 527.003.00 22 22" PVC SAtitiARY626204312202232,25'. 20'0533 IP 290 2523.477 527270600 0 12,00 .250 :52070603 27 12" PVC SANITARY 24-9228,5272 26,13' • 20' r.,-,:655 LF- - 63 533,53 3. 343.4.00 ' 31/00 , -63 53.4 31.02 25 17" PVC SANITARY5535£638, 21.1£ 25. 20' - 73' 06E5 .17 200 55120 51514000 '0 50.00 200 518.240.70 29 125 PVC SAINIAPY 36257675. SDP. 25, 25' -30' 017.1511 1.5 560 3105.0 0 53256E0.00 0 57.00 055 557.060.00 50 S476 175 PVC SANNARI'52O1152 15 :40 5110.02 525,400.00 0 50.00 Lan 32640100 31 ROCK FOUNOLTION SORROW 27 1303 200: 523.03 0 5000 : _ 1,303 31300 53 27710212,12072, 17 111101 'SY 150 515.93 52.905701 0 5005 150 $2.90 300 35 7LACE FILL'015312 SANITARY SEWER 41P3 (22) cs ' 550 57,75 • 31.162253 0 4.00 110 51.162.56 34 06032 41414 432252213.2 GAS 9005 UNE LS 1 52,760.00 517E0.00 a 20.00 2 52,730.01 35 2420332232323E04.216.4° 01464231433 EA 59 .5253000 52034003 0 '5070 '0 320.74000 35 EX7E03 818,1110813 033111,8`108813783.8 03 55 39720 53443.20 0 5000 1 :63 55.023.7.0 37 5215,2112115441TARY.S.5153750 : 14 2672 '61.73 24,075.60 0 . 33312 ; 2.671 54 ,6 7 6103 35 057 ROAD STRUCIONOMARCER EA 7 55523 . 352040 0 5000 ' 7 5326.47 39 VE 0 2.53,7 2508. BLANKET V 5.003 31.10 53.507.012 -10.00 3,003 .3350000 40 5E615 £4.2 27078 SLANMET SY 5.305) 51.1 4 53926.930 0 .60.05 3,200 "33.9.25.00 41 3311112431 230 E. 71701701401,01 SY ' SADO - 50.42 523107-20 0 , 50.00 3,05111 32,10000 - 42 388.0 338: 17073 HYDROMULCH :SY - 3,200 :•50.45 5239200 0 31/00 5,230 0239200 43 EROSION 573121112550012 MAT - SY 150 30.00 51,40500 0 .50.050 1260 525483.06 44 'TiMPORARY 5350 MIX 1110 AND MULCH 'AC. 4 '5586.00 . 522744 01 0 .50,07 0 : 52,744.03 45 0170-1746E00 64. 8 .537.50 5760.00 • 3 30.02 .5 5733.00 411 :22.111111611021E7'5507751111017 . 6.4 5 2260.00 , "31,603,02 -5 '50.00 512600,03 02 51.7 «FELLCE 2; 1,503 5172 5258503 0 50.65 1.508 2.563.08 • TOTAL PART 7 7 SANITARY SEWER 165241711Y 32121614 -HUDSON 817101 I 5305381.25 5000 I 23 05.732285 PARTS - SANITARY SEWSR, RIFT STA1102129213001 :45 REMOVE AND 054053 07- EXISTING BITUMINOUS 07374115342 SY 576 .5275 251,35750 .2 1100 422 5EAI002. A620 DISPOSS Or 38151806 CONCEL73708011.33:AY 33" 433 50.75 - 553.100 0 5000 .50 .RE75O5157 AND DISPOS5 06 CONCRETE. 01132 AND GUTTER 17 30 5432 . -613330 0 50.00 61 REMOVE PiPE-. CLJLVERT LE- . 15:3 34330 ' .3907.57 V '50.00 52 SALVAGE- AND 861231701.231 8.88. INCE APRONS LF . , 60 57430 ' 51,458.00 ' 0 50713 53 PATCH SITUN8NOUS DRIVEWAY SY 100 005,51 ' 37.1=.00 0 -3003 54 7ATCH ORAV2I. ORIVEVIAY IN 250 51503 ' . 53130.2) '0 50.00 55 9615coucam CURB AND GUTTER 1.4 30 53003 S000,01 0 5000 52 12' CM? CULVERT , 14 3-0 520_50 • ' S513.00 0 50.0.3 37 IS" CNIP rutmny 17 32 526.30 523.9.3„E2 0 ,50..65 '58 27" CNIP 0.19111397 14 40 53100 :3124002 0 50,02 53 12" ChiP APRON EA 1 -.3131150 3131.03 0 '50,8e En 1.8" CLLI0 Apam , 3A 2 5132.00 0552,53 0 • 5 0.00 31 .11° CAP APRON EA 2 ' 518700 537100 0 5000 62 t" DIP SANITARY 5 52591.16, CLASS 97, IV - 1157 DEEP . 15 05 : 34-- ,347 52658.00 -20 .33.35.03 33 37' PVC SA0;7483-5813838,308 3,3 0` -10' 08.8P , 32 '7C0 , 323.70 517.590.07 0 , 30.00 34 ' V' PVC SANITARY 3625.912, 303 35,17, - LS° 0.320 15 1.7.75 376.00 535,71304 50.0.0 50 8" PVC SANFEARY 3308133,503.55, 1V-20* VEEP . IF 425 55300 525,075.30 0 50.01 30 - a" PVC SAINTAPY 5115724., saa s5, 23... 234- DEEP 17 10 57130 5743-60 0 30,00 57 E" PVC SANNARY 5E18E8. SDP ?2,4Y -10' DEEP 15 50 522.10 , $1,403.00 ' 0 30.1241 63 2" PVC SANNARY 5E19E2. 3717 26, 10" 4 1310E23 14 .655 33450 .521E7150 ' 701 25.63430 85 . 8" PVC SASMARY SELVER:303 2E, 15' -,E,V DEEP ,;.. 343 .559.50 324.10-, 0 _50 90 56.291.00 70 5" PVC SA707413 5804873. MR 20. la' . ZS' D.T.ZP 15- 355- '56190-- - 340,233.50 :- - 130- : .512,453103 73. 9" PVC SANITARY 35.03531, SOR 25, 25' -717' 0317.4 77' 15 59320 52.413.00 • 70 5E2594.00 72 1.0" PVC SAPSTAASSEW313. 3802888S F.2010E3P 12 70 .562210 320307= 0 12,05 73 122" PVC SAAITARY21324R,524123,20` -25' 105.515 277 155 351-3D 53.32730 -155 437,573.50 '74 10'PVC SANiTARY SiWER, SON 15, 23° • 32 DEEP 15 170 3109510 115,05220 , -170 -25e:3324:3 75 10" PVC SANITARY SO& £40, SOO 23220` .360055P '00 90 513700 512,33000 - -90 .573.330.00 70 ROCK 5-OUNDAVON BORROW 15 3000 5001 55054 0 50.00 77 E" OW, SANITARY SEVER OUTS:DS 0007 1.5 27 0.161.00 54,574.00 '0 50.03 7£ E." CEP SANITARY SEWER 3UND ouisiaz D2o. i 10 29 5111.00 54,379,00 0 50.00 734 SANITAAY SIVIE tWri, 4`DIANIEriR I EA 25 57.460.00 5E3.050.0 a 1 52.460.00 30 0...30-2.52 341N+202104144332-2', 40-0021212412922 17 1365 537510 567,302.00- 165 31.572.32 81 TELEVISE 3;X;;ARY SEWER 83 4,57.5 51.75 252243.n 75 3132.50 9.1 OPE ROAN) S13012117415. MARKO'. 24 23 35513 31,345.60 1 555.20 83 3" FLT ;OM! siAIN LE 5,51,0 52=53 5146,412_03 El 33,91:40 8; AM 01-15.114615. FAN E.5 2 03,41043 510602044 6 5 0.2•0 85 DIP FriT0-705 LS 143 53.55 563300 45 5273-717 23 144751421013 15 1 5220,7100.0 522001100 0 SOW 97 31111011072033OR 043054A211147 STATONI 05 161 533 CO 53,250.00 157 514,18107 570 31,55750 50 335000 20 5130.50 133 3907.30 'SD 31433.00 30D 57,000.00 .33730.00 30 3900.0 30 231-7' 2.03 52 .51-393.60 30 51.240.03 5131.07 .2 5314.00 '7 337400 40 512772.03 7001 . 617,990.00 1,273 033,701.05 415 525073,00 10 574 0.0D 220 51.4 0 5.00 06 227,507.01 435 533.46630 :550,171.50 35 23,007.03 70 53,507,07 12 5164100 0 50223 0 50.00 5,003 330.0D 27 00.074,65 25 54573.00 27 565,420.00 1611 515,365 15 4,7313 551E2.75 26 51.604.30 5,560 6145.404,03 2 310.27053.1 186 51404170 37.10.010.00 31'7 513,40-50 1 SS SEGO NW GED& SLA/K57 13 SEED MIX 250 5, 1.1113301913.04 05 5905101157431112471014 /-14.1 9; SEED 811X 25091/11.11011/8 5850 411301208/ 92 7ENWO0711751.550 MD:100 AND 8/031.914 52 WEILAND 83510114•9011‘45•711 8W3R 3111.5,9131 6-4 91111910149111 01319539174117 PROTECTION 9$ SILT 79.901 70TALPA0T SA /MARY SEWER 9.10737A17019 59575911 SY 24.030 • 5:.1a SY 24.933 50.42 57' .50 53,5 0 -. •AC 5 5025.03 AC 25 $ 55?-93 5L .53 59.91 14: '17 597.50 EA 9 .5203.91 3.050 51.71 PART 4 5-0t8TARYSEWER WERVICE TO Chi PROPERTIES) 97 SG PVC 5-014,17-09951WES, 5011 33, 0' -117 DEEP LF 95 JACK E" P111: 5-01199111Y 55575.01 LF SEE9 MIX 150 SL-014.9757 SY 293 $971211177. TOTAL PART 4 - SA/MARY SEWER 155190CETO 991 PROPERTIES? BARI 5 - SANITARY SEWER 1121419-03 -035-0 5ERVICE51 191 51 X .17 PVC vriL,. sn2.3 07 102 4" VC S-0141TARY SEWER SERVICE W5711 1.11 TOTAL 99973 - SANITARY SEWER ILENNAR AREA 51149193.51 PA97 6 -WATER MAIN 103 C0111910LTD-aismdci 15-0718 91.419 134 E" 90; CL 52 WATER MAW 103 SE 01E. a. 32 WATER MAIN . 1011 12" 019„ CIL 52 W-07511 /GAM 197 11905511105190EE45100E 013P1.5.11741 191 E7 9 4751.14.1195 4119 BOX 109 r00T0 941.1115 1104 G011 111.1 12" 6317: VALVE -0249501 112 vAa.,E., sox STTEr5f0P: 112 1040.15141.712:4111451011 113 1.99911147 114 94'ID09111 EXIE11.5.t014 1.157 077- 90-00 572111.721152 MARKER 116 013113147 MEW 177791GS 'TOTAL PART 5VA1E11 MAW TOTALS - BASE CONTRACT CHANGE ORDER N0.1 001-1 11111190. 50473 2 BE 55 i,•11.7 STA71035117, ON CIFY ?ROBERT?) CC1.2 EB,7-04. 9' 09 01:11111 95134LVE 7.15 1101.3 EX72-0 1147,7H OF F08058,-471 1101, /17 57-0710/1 C.?-49E1. 4135.91-09 1- C01-5 985'967 FOR 05-491T1 SANITARY SEWER 7RAC ER 938.1 45 33520 60 5405-M 33' 5110 39 51-71 'I. I •11 511790 51.39799 I o 13.55 ' 130 517.1.5 51927.59 1 0 5030 52,4 04,53 50.0.7 39 1 540400 540130 0 50.03 114 215 52530 5611753 0 3090 1? 10 53.533 51436.03 0 3009 94 7.305 512.50 3357.214.59 0 5090 15 1 555230 555230 0 1322 04. 14 51229.92 51702009 0 50-720 EA 4 51,23303 37,37093 V 5005 14, 12 53,073.97 52534090 C 53100 LT- 1.5 5.95.43 5531_00 0 50.02 LE 15_ 53E70 5555.39 0 50-09 EA 11 54,02.3.03 , 544,99000 3 59.03 /5 3' 5865.05 . 53.355.00 1 59.00 EA 1.7 55322 5938.49 9 50.93 LS 3943 54 SS 514,65033 0 50-03 5493-474.90 I 00.00 I 11 • , 11 714 ; tc4 1 5150393 5153154 52930 030,03 .5041 51,701,33450 'S2,216.48 TOTALS - CHANGE ORDER NO.1 $0.00 TOTALS REVISED CONTRACT S1,701,884.50 1.9 141 3909 135.0 7155 0/0 553000 51.2.5134. 56,17.1.03 52.070.90 -34 431.83 $8,944_34 S11,162.82 5119 7244;0-'73' 520060.03 5100E1100 .0 513403-09 S380.13 51959,96.53.0.J03 50.9G 54.6-4590 0 00-00 5000 50 5 , 54E94509 3495.OD 0 510-393.00 0 50.00 13 ' 510,253.00 51,857153 0 17 .,5.875752.3050 • 0 50.90 ED 0792-90 0 .er):c07 5 51 5310 300_03 si,aao.00 B, 3?-2,3 I .5:.7.55,07Etc.il 53525.50 190 544160 51_11E948 I q S791513.75 _ 1 1 1 3;41.''.25493:3'0' ' 60 51494.119 0 50.90 41 5333-10 0 G 50-93 59.00 503 5245.339303f 5.6755.5 0 50 553.59 SSOC'-'COOD 0311,20040 526,20933 12 3139790 /33 51.037-53 52.404.30 ; 5404.00 2.19 55.127.50 41. 51,435 00 7,393 5537.214.33 1 5851.03 14 S17,95303 5732902 •11.` 55E34093 2E3 333101 725 5555.52 11 544.553.C.3 5 53.9.35.00 393340 0363 514.553,92 S4 93,-074-59 51,704,202,96 _ . 3,5 53.313.00 1.0 731,9152.94 a:lac 51,1)4,15 1559 82.079.02. 7,356-0 , .54.431.511 939,044.34 S1,713,04732 1nAtr11741"1111.10t1t18 2122 212812 81 20A 21, v1/51151118211.111 NAACP 2 2181,11110111.101124 122111115 11111914110010010, 11 111.2 /18551120,51081,1118882112 A112 10 IPA 011181 Aft1AEW82 WW2, 8.1180.11181112011112.112111.822 8,111 w 2" 2.0 18312 .98 .8.111112.2812 5181114 1218 • 8" 8.8.88121.21.518.52 2 1.11 2111.180 2, 1.12115511AVE1 181121.1815521.1 • R 81811144282 11.1 , 218. 1,18. .11111511221 2121111 1.112 11111 80 081.21.• .8812. 5- '1288 85122 .188 58211 AA .2115. 25 No,r. A 170-1111125 A-2.11/1 22 --FT' / k1,0 C TA) N. 8810522.1218 1591.2.5118211 Keats Ave A) OLYTELIF59__10 12 . FA 528 2, 211281111 112111102 A ,11111.5.11.21 VP STATION 880 MAL 12111 IA ANS 823115,1111012 0 t'; KEATS AVENUE - 51288 AND 818120 181 1128 1 1.280518281 -- 11211852 821111111 5182112.11 Dow, 0 REVISED 10/3/2013 980 980 970 960 950 940 930 920 910 - (02/0110010 5180,5, 1188 812 215V • 9121 LA A 22 ..2028 A 1415: 081.888112-5.) 518 1018 182,12.8.1 114,1 411, 1. (T121737-18 111 1.0228 WV 828 28 12. - 91810 85 2 INV -111,111 0114 11202915 87 511" 1. -7 15 0821 .77,3 (1•1 M102 1518.118,11 51.2 9188A 8' 5 1218 .1812 811 I AM 8,111114521218111221.8 0058/11122811228 - 21518712. 8.12022112254 VOA. 18812 11'1,2 21,z :11-2 112 8 58 s 10/ 010090(114 VW .822 28 IV 5 11111 52112 11 a ?12 f 02 1718 1428 r172'1 1i11?' L- C) eg. L,Ad P‹, Consulting Engineer. k Surveyotn (AA, 21811515 011704040 VIV • 821 8,11 21 121V 2121 AA 8 td 512 '111 F. 15051 1 181115 11(2212 SIA 0110 AAA 51418 2-12121-5 11 51", 158.911 10A" 12 LAKE ELMO, MINNESOTA SR-51101J 351 '82A TER AN5 SEV+ER UTILITY CCP 1.1511)11 SANITARY SEWER AND WATER MAIN - KEATS AVE 970 960 950 940 930 920 910 C4.05 REVISED 10/3/2013 AKE ELMO MIIJNESOTA-�' Ti r};; J,i tArER AND 5E0dER EX r EIl510II C5.01 LIFT STATION PLANS AND SECTION l•J E htt 410 1 4.1,V I, —933 —933— MNSTRO.J. 0,00040 4102401440014110 5 (iM.T1 4090, 1.1,,R11:4102 0 - 935 r (05., -936 938 y,- --937 .___ _ 936 995 --934— pat Wit h . 1, M.., ,11“.0,11t#0,1, W43414141111,141440 mptst.p. • r 1,11 4410 041104444 444410412410 f.ibt UM Caq 1,10Sr - rr 701( 410 14441q4941014 4714,4E 4444 4741401'141:l,1444007114404110 1044Mat f)011 LEVU 9044 935 — - 7 c> 8L, hel EN K., NJ Cormulliog Engineers & Survor&& LAKE ELMO, MINNESOTA SEC riCtl 1,0 4'VA7ER ANL) SF,VvER UTILIE, EY E,I1910..N tin- STATION SITE PLAN C6.01 TI-Ft CITV ()I-7 AKE ELM AGENDA ITEM: SUBMITTED BY: THROUGH: MAYOR AND COUNCIL COMMUNICATION, DATE: CONSENT ITEM #: 11/06/2013 6 Lake Elmo Avenue Sewer infrastructure Improvements: 1-94 to 30' Street - Change Order No. 2 Ryan Stempski, Project Engineer Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS removed f•ontylite Consent A.?entitt): Questions from Council to Staff ........... ..... ..... ..... ......... Public Input, if Appropriate.... ..... .......... .............. ...... ............... Callfor Motion ....... ............... ............ ...... .................. Discussion.. .......... ...... ....... ................„..... ..... ....... Action on Motion ...................... ......... ...... SUMMARY AND ACTION REQUESTED: ..... Mayor Facilitates ........ Mayor Facilitates Mayor & City Council Mayor & City Council ...... Mayor Facilitates The City Council is respectfully requested to consider approving, as part of the Consent ..4genda, Change Order No. 2 for the Lake Elmo Avenue Sewer Infrastructure Improvements: 1-94 to 30'11 Street, thereby increasing the Contract Amount by $9,070. If removed from the consent agenda, the recommended motion for this action is as 'follows: "Move to approve Change Order No. 2 for the Lake Elmo Avenue Sewer Infrastructure Improvements: 1-94 to 30Th Street, thereby increasing the contract amount by $9,070." STAFF REPORT: Change Order No. 2 includes changes to the construction contract to address three field changes as directed by the City Engineer: 1) A deduct in the construction contract is being issued in the amount of 51.400 for work to salvage and relocate a privately owned irrigation purnp house located on the Country Air Golf Course. The contract amount is being provided to the property owner instead of the City's contractor. The City is absolved from any future liability related to damage of the system. The project budget will remain cost neutral related to this item. A deduct in the construction contract is being issued in the amount of 53,500 for work to relocate Manhole 0-1 at the request of the contractor. The relocation benefitted the contractor by providing additional work area for a deep excavation. The 53.500 represents the amount the City incurred to redesign the manhole location and to acquire additional permanent easement from RECO Properties on PIN No. 36-029-21-33-0004. The project budget will also remain cost neutral related to this item. An increase in the construction contract is being issued in the amount of $13,970 to increase the waten-nain pipe size (and related appurtenances) to the lift station site from the minimum 6-inch diameter pipe to a trunk 12-inch diameter pipe. This increase is needed to accon-imodate an improved future connection location for development in the Village that will result in a lower future water system extension cost. Change Order No. 2 incorporates revised Plan Sheet C500 and Plan Sheet C517, and revises the contract quantities and amount for the project (see attached Change Order No, 2). With approval of Change Order No. 2, the Contract will be increased by $9,070 for a revised Contract Amount of $3,452,667.90. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part cif the C071SC171 Agenda. Change Order No. 2 for the Lake Elmo Avenue Sewer Infrastructure Improvements: 1-94 to 30th Street, thereby increasing the Contract Amount by $9,070. If removed from the consent agenda, the recommended motion for this action is as follows: "Move to approve Change Order No. 2 for the Lake Elmo Avenue Sewer Infrastructure Improvements: 1-94 to 30th Street, thereby increasing the contract amount by S9,070." ATTACIIMENT(S): 1. Change Order No. 2 CONTRACT CHANGE ORDER FORM | — - - ^ ` CITY OFLAKE ELMO,M|;JNESC3TA LAKE ELK8OAVE SEWER INFRASTRUCTURE IMPROVEMENTS 2013.123 ENGINEERING, Inc. . CHANGE ORDER NO. 2 DATE: November fiZ8I3 TO: Minger Construction , Inc. 2471 Galpin Cour-t, Suite 110, Chanhassen, MN 55317 This Document will become a supplement to the Contract and all provisions will apply hereto. The Contract Documents are modified as follows upon execution nfthis Change Order. CHANGE ORDER DESCRIPTION /JUSTIFICATION: This chance order i, being issued (l) due tua request bythe Contractor torelocate mHO'ltocreate more separation from Hudson eou|,^rUtninstall the manhole. The Contractor has agreed tppay the cost for additional permanent easement vnPIN No, 36'029'21-33'0004uo aoonnouae this request, (z) includes deduction fn,the salvage existing irrigation punnp house bid item, as this task was completed by the owners of the Country Air Golf Course. (3) includes increasing the watennainpipe tothe lift station site from a6''diameter toaIZ^diameter uoserve future Village Development. The attached itemization indicates the .revised ouantities and contract amounts to reflect thescchanizes. Attachments (list documents supporting change): Change Order No. l Itemization; Plan Sheet [50Oand [517 have been replaced, |Tsxx DESCRIPTION OFPAY ITEM ,~~5EEATTACHED ITEMIZATION UNIT QTv UNITE PRICE |mCREAIE4oE[REASE> $9,070.00 NET CONTRACT CHANGE Amount ofOriginal Contract Sum ofAdditions/Deductions approved todate (CO #I) Contract Amount to date Amount of this Change Order (ADD) focoucT) (mocHxmsc) Revised Contract Amount The Contract Period for Completion will be (UNCHANGED) (4NCREASED) (PECRE-AF-ED) APPROVED BY ENGINEER� FOCUS Engineering, inc, ^ APPROVED BYCONTRACTOR BY DATE DATE APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY $9,070.00 � 3,463'201,60 � (19'603.70) $ 3,443,597.90 $ 9,07000 ' � 3'452'667,90 0 days CHANGE ORDER FORM CHANGE ORDER NO. 2 LAKE ELMO AVE SEWER INFRASTRUCTURE IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA 2013,123 FOCUS ENGINEERING, inc. :A..-,666 CON/6347 C„AVGA.os5,o '532 ,,ivziE2CONITA.A.•CT 7.6.10J 16:61 CZ. 5C.56,CA116 OA PAY 6E21 -MI AO:6V' 66,0,T6 i OAJAVAin , 533,1566 DA Q.J.A,NT 15 ..)%7 Pq 5' 6,A".10,150" 1 65.„,.6,VT 1, A: DIVISION 1. GENERAL } ' 65 • S35 6,16., DA 6 ?COSI:, 16..,"1:V5 . ' .593 S16.666 VA 6 1 [ .,.:;D'I 1- 4 36 6 55FENCE 356SiS. A,A6,61'. 0 3,53A'5' 2' 6ICD FOC,10t.S6651i16Et.-;NCE 664A2- 5923 16 v5-56 6cA DL5-CcNAS556DD 56562" 6 254 1 55.6 '56 VA 5.:66Is, CLE,A6A,„::: & 155vv,..,:r.,„ A: 2 -57 $531 00 2 7,66. 654c ,t. EA 1.6,4 1, s„:65,6,5 5 S3,5665,0C 61,3,64.6-5 54.36.3 66, 51.614 .55 , 53.15.:56„6.61,: 5 ..661,3;a3 0%3 61 4.06 DO 5?. 5' 65.6r1C-v5,, 4/ 46,65„ ,, 5, e66: R (1 l',D,66.6; 2,, SEED 22. ESP2221123. 0: 6 021 61.766 66 1.5 6.56:6,,,3 .0. 561.A.No v., 6.0 C 2 54,33:DA c 6 6505,94. .54,,,D156 65410,654 6:„,C5 61723, 5, 36.D6 5: 16 66.167 36 0 S 62.5 5n.167 55 57.2.2 S 572 ,76, 7, 57;2 SP. 5:62,16 17 702532, 2:21PC1. 501 513.66 E 16, Li-C,-. :NEC; 21 67, S3C5 .16:12 6313 6-1. 14 6:66.1:6,66p. 666.61.6: A6-6,0./ 56,5. Si 5.1, 5-55 3' 51.6565 66 , 6 54 53 AYE 555 3.6.2272 SALE ;az :Nu PE taS7 AL„. 76.N751 A27,12077,2. 2266, 207.6. TS AY:, SI SI 462277 S IS 23 062.27 1 L E 27,3 ED2,2131-261,7 : . DI RN:, 2:060:11, LE . . 311 656 CES 3:229:37.67., ; SUBTOTAL - DIVISION 1 1 5.151: 728 Da , ,S35866:3 sISE DIVISION 2 -SANITARY SEINER . CES4IT776 70 555' '.5 WAN ADLE: EL. F 1 . 3:1.6,6:60 311.026 L. , 1002232 a A ED.37071 E 61372,72 Ss 4,7227 SE:. 65 vA,r, 6-1727 EA 3 53,766 29' $5.65.3.56 ! . 54-, '6135, DA 6.6INSA,16.17031!;,2 54',1265415.6ES 1' 270 ; 362 02 Sa 272167 1116 .371-102. 3731-217207 ".9321 237.:6,01,2, P4s1,22 3.7 : , 3296,26227, 5137 Eva 62, 3,,' 5,22710E, 621,1 t 2,0 21716657055E5 IS : ; 6666222v 50.2 75026 - 31- .7,22710; ELE7631201, APIS 121,7772.23 LE 1 ; 3732666 77 7 7267.232700 15 , . $56.234„, 354.25„ L.6 2 261EP3114STED Sr S7,63; 12 , , 32147.7-0 .77 57237176,272 6 16 HDPA 6-0.6Et6.6.6, vEs-216E2-3: ADD Is I7605 392 76 SE.232,363 771 I: 1'6' 61223 SOACENNE, A0916,LLED 57 4952, C:27 LI as; 557 BS 62.7 702.T.: 11 9: P ,C, SOP 31 6,212p: 2366T4, 6:, .11 255PH, LE 15 5., :6,6 52,323 56 0 AA 5 333" 33E35 55N3-30,55.33e3 r3 ,;;;;;;, 0E5", LA 15 311131 52 323.66 1., 7 P77 362: 25 S012 :EPPS-PS.17 :22 -25 020755, c; , S135 YA 5,..A6 6..4 65 ?AL'. SOP ES asT.270,7 Sastas 21, 15 DEADE 27 212 SE I C6, 566.353 IS 13 27,7 TOR 723S.62A2,73, SE 7. EP '1620 DEP, 16 1E1 32,166 517.356.76 C. It 1.6 s,.,7, P3117 112,D2,26 TED. TA , 30,97 072721, L7 23, 66.55S2 66256 66, 54ts-073 ES WEE. 6,13 020'6 27 4-, SI SE 07 SE, 2.7 27 ET 24 3:,/,72,- 520.90 3" 21 OE 5',' 5 PPP 51E6 26 3113:1164277. 17 22 31ND553 SE2,12 63 7.71 5E116 1 Bas Stla 261 31562.18.62 2, 72' 20.276S: 31-NaLL '7516 DEA", lc 6E6 6115 6.6 567.624 DA 0 54 24 57413,35, 13.3.13. 25.3171711622 LF 713 SE 12,6 224.762 70 3: 7.1 Sv.i70,6; 32612; .36 3/ 1,6.6,-,, Ar 62 DI., D. 665,672D6 Sr 6,A, 6,AMA,A,PA Si 6,666 66-46 5,A551,, 66 165 6116.212 SIESSA1.727 IE 22 II, ;VC 503 26 SCL; Ea' NEED SCR, 626 Ess: 11 S52, 77 al 24002 7 275 6 Cs, IS -.7777E 83,4.16. Er, 53,141...5 5161.6 2.5 6 . 2E 45 555NZ7211 .547.c66:,p222: 744E 301 ;C: 16 5.5:66,1 E4 12 64.6666 6,6 553,5616,166 77 54: D1272:-E1307, VAINEASSE. 1666: 361 AA ,A6 0EP55: „ 5i.44.3..6 53.3,653 66, 0 6.3 55 51541555P 555. 555a4i,:.LE Ps'P'E 37: 27.60.0322H 531 03313; 12a : 5165 -61, DS 7.7,SS c, 23 'DV 0o5463-666 54t..122NR5LE 62PE 277 E575; 0E7 LA „lc,: DEr,„ 44: $1.5,6 5,6 35.3:62,66, 36, 72 212544:117777,2,61712 ET 3 5T2.33-3 & 552.14A/ 16,11 / 31 22 NA PELEANE /207,,4CLE E; 0 313 Sac 267 232 266 3. . 61 21 2127, 7:2,ST 5,7 32/022Pt as ...,ET tp 2 3. 77 03 56656 13 13D'133-3.31 53 SArra3;33 SE & 33 1. r 13 3113.33 51 383 30 ' ar :4 Car Cr ASS 13 SAN; 'AR' 1E11E3 IF 13 53-11 33 ;/.3.333.33 . c 35 3WHEfiNAL Narktiara rAC,, Es 3 6,3,35.6.66 627.4, D6 3 66: 16 3E3.3333' 054E 1 A3.3 a 3113 33 35 s' :,..;,5..-.:, 54,4.„1,,52., 0 31 5 66,AvAAE, S,V,6.6:, ANC 3' r1310;;LL -002 'LAND 576, DE C: 5761 : 3676, $2.33 56 0 Es pLACE 62,17:AGE2-27E2302,D SCR 66: 27 1174 ; S1 DE 5' _5) , :6 36 -R556,3 51,85125 5iCt6 V5C5 LP 326 ; 552 DI STA:, 76 22 72257,,ID4I1 LT 4241 SI 27 SS,676 25 21 DOPE= A-21. OR1177-13s272 bei7,.L077.7 BOAS l' ,.. S 1.5. 1 $6,62,„6,6 DA 5:5606.6 , ., i SUBTOTAL - DIVISION 2 SE:STS.:21 SS 11 LP DIVISION -WATERMAIN -33 3SCIASE Sit EVE ANU 3311E '; 3- Cr= 13.. 3:ATEAN'arl, 3 Al; sEA, 31-3 &SOY. SUBTOTAL - DIVISION 3 DMSION STREETS & RESTORATION S10771 7 B2 21,3:61,-1P26223,1613- PENC172 PIPE CL1,13.' 'ALL -3P;14 a 311E5 33,33.331 3.1330,513.31. A talar Art3, Ai7&C;11 0t376.753 CS SAS: DE 2700,223 52LE1-'E/61 Dar. ES PEEL-0 :6 12, 02206251 Cs EXIT'. 31-3331,3 3.3 PA, itraaa 5-33373 FrAA03.3 31133311 A, 3311" ra3INC3331 CN & ;11 ar3A (La 53a-33131-3 SAS1 SRATA2435 EI313.3,3.4,5333, 5CuR5E, 766 :25 551.7,161362 p'-7170,2; ADA.A ETA CIDDREE, 57.'7,1E-S 131,132433. 33,3.3,1 &FAA 3C3 FAL, 138/Ear aa.r.,13..373,13131 1333 CCA 7.2267A7PE CUPS 5-"SS. 11 3 333113133."1. 33.53, 534011333 CrAP PiPE CULVER- A3:303313; C, 3 ara 333 3.3 3331131311 R33333. E4 1' 11, Ls 1' 71, ST 7t, -r, :13 Er rr, 13 5' Salt& 33 332 1 341.331; 1 11 333,A, 1-1 ;1133 5:6 5.3 37.6 &A 51 55.6., 166 511416 526:2 2. TZ SS 56 -67,3 CE: :121 SIS 170 54.027 LEIS 5174 A: 1:3 3131 33 333 3,663 26 65S.D, 22 .547.66 17, SAT 66 51155.2 • 55.1_,, 513652,66 .6.36 S1.36,3 DA 526 666 DA ,S11.662D3 661,31.56256,' 1 Si, IDA 36 53 751, 16-6 66 5 157,661.56, 55A,T53.36 1 5134.666.6 0,3 1 564 ,156 5743 605 666 15 DIE 33.262 S53 397 327.742.62 22.323.22. :5 52,66,15-7, $: 263 51.66 Bs,' CD 133 SA A 665 66 46.1.:61 SS 263 DA 633 61.13 aas 1263 3156 P05 67 15' S67 279 6.c. 254 555 2. 5/0 676_06 565 5IE-333 Si 51,146 66 12 $.6. 87.61 )s 6.33 6.61D6 :26 DS 757 66, 5.5 252 V:: 5 562,056,6 666 D.DA O16:1 65: v, IS .52,45366, 35 515 552; 7:7.976 i IP 3144.252 212 5665 5506 555 565.6 3/615555544 2554: $3 516 6.5 , 51.55 666 63.056.123 51 56.D51 I 16-A 54,:00 5,,).,,. 56 66.163.06, 616,66,66, 5667.66 • 1.75. 5561 5,60 ' 5:656,66 12; SIAS 6,6. 54 511: 20 656.0:5 521 Sa6 1 153. 6 ID 616.6,6 AZA 56.255 ADA 1/5 136 .:.066 125 624.756.6-6 55 52.63.13 25 666 ss 52 6.A5 ITS St. 365 616 54235' OF, SUBTOTAL - DIVISION a TOTALS - CURRENT CONTRACT 33,434,430.40 $17.530.00 S3,416,900.40 CHANGE ORDER NO. 1 TOTALS - CHANGE ORDER NO. 1 CHANGE ORDER NO. 2 C-: :=2-1 s= 04 44. = S9,167.,So TOTALS - CHANGE ORDER NO. 2 MOO $9,167.50 00 ir ! 32! = 59,070.00 526,640,00 TOTALS - REVISED CONTRACT $3,443,597.90 53,452,667,90 - 940 930 920 171 910 900 :•1\11, 890 51; !1. 880 1-169786 1 ALL 110,95 SILALL ES REPFORME0 1110 11 576 00957990m,, 911-is As DEENSE 411 LASEME745 OR ROW 2. ecurRAcloa Si4.LL PROTECT SMSMING 960E59 CRIERRACLCR 560LL r009011140IE ALL 1:16 ImPAcIS W,I•E A0917969,5177 16171•675. N C41I440ACI90 SMALL MEJEry E3 57179; 18059T ELEVATIGNS PRIER 79 CONSIRL100071 AEU 7,9E87 ENE•REEr9 Cr ANY MSCRECANGES ILIMSWA,61 • ; 1 0 En 159 99 7(414 9•ss 50 1E9110RAR7 69-6651097 96-7, 6776_ 9 SatvAGE 5, 899945901 • 9 mrs 9099Li \ 9 7996 9- 1 DOMING Mir 57911 Al E —66 - REVISED 9090E 1 \ \ . 9 \ ‘ i , 1 \ \ ' \ --7 - \ (1 f0501 'N -- — --N \ \ 1 \ I I I \ \ c0 ' " '\ ' \ I I I SAIRACE & RE19,5169L \ , • EXISI SERER 1,19,91701.6 69,97/M79I18 -79C,R,71,,,,,,r, ARE PIPE ,,,,,-- a AIIINI 6999 77E617 789M999949,9966.,46,41-1-- L1ROMECI I03 A 1, ____ _ • T — T7aITT LvvIl ELVIN IN A N. NY IAN 4)1 4•1•I CNN.- Stif01,0,515NO Saint r,99? MN 58101 681 292•I700 44440040 PRETEC7 EAST_ KARMA,' -/ SEM 101060140EING 11A7 BE 0E301410 9911DMIrAL) RIM 922.75 RE IN 862,45 INV 079 881_97 (547-0X 40 rr0911 e4-7 SASEMS9 1, -KLMM, 0110 RE14444 01,L 119,109 ArE16 WALL I ' TOP WElP EL 918,8C •5 ,fiv76.14 - I --- REMOVE ARO REPLACE 158 -51e0(4 8,576/6575- 9- 4 01177(11, 9,6 86(S) - ,,,...099E05 4 RE.ismu„ MGR 974161ENIAIR 507,997, 3 RiE RAP Wr; 0000(xiL8 FARRIS • 979 I-'ITY 2011i SANITARY, NEM9v9 REV,ER 9190 AND • 41J9 78'6\7'98/99987889-99766-89-7,69,- 590 CEL4041 - IE. 94e15(0) 919119(11) /- REMOVE AND REPLACE E715690 811997141993 D941E4497 WEAR MID 0 ASGREGAIE EASE ACCESS 19 SE 9R99,1109 AT ALL 7,-MIS RUMMER 139 OWNER_ CR;/•LM-1..)9.„,2690-7508,6--EA9R CA0 SCING,6 4755-E I91752464971O677 70116 EN 882 931E) 194 REOM EV 882539E9( 15ME RRE) 84-55E5) 640509 Ems-miC 41 PERRI E ---7, t • ER:STING 299 _ , • SLUE ; 7 ELF- 74" 1 SAE 5E: 7! / kw, 1 00 1 0 1 '02 LAKE ELMO AVENUE SEWER INFRASTRUCTURE IMPROVEMENTS 1-94 TO 30T1 STREET KE ELMO MINNESOTA 2 13LEMEM SAN 00 539 6-7,969-9-9-6,66-69-99 103 1211F-247 9614. PO 12% \-1911-2AI OP 91-5000 1241 '7 751S- ,8/ 690 EV 15. OR 17%, ia" ELLEs rasr; DENIAL> 70. 864E9 105 HUDSON BDULEVARD Stallon 101,00 to Static(' 105+00 SANITAP.Y SEWER 940 930 920 910 900 890 B80 15204 001 C500 pa ;8" rEg pLut: (INn-PEECIA.) 0)22.07.621 6167/66 ) 227) FlAt 16- 7216 NUX (4) .1 — ' "TRit-Tit— — MA1L —1 7-_-' - §MAT: -ff-1-6(Tq \ - ,.... ' q.!;..L RENN/cE A E.Eri ACE Exismc -4.4 • ----4.-- - —4 -42R77 27,12 GOITER, 611702/10125. sNiccirc, m « CENN(NCINE 0 22'.21 r) `F Fm 64:4" %CI rArE .. 1,1E L. 4/ EIEEE,t, $7 24/667/6; vii. 22- 72 Fri; 6 6 910 900 - ; FE0 18",E," virE, 2015 -67 PvC 6/24/7/622 SER,ACE 3 621/E., 72 2.2062 77 TVA, fir/r/CIENCI_CX/ 4:4 1: '6'1410, t. 1: 1 1: '241' " .S /7/ i ANN CEIV.4TI(114. 1226-72 C11067 no 0517/ 890 It- MN 62.66/26666 6/1-12c4:4:17 7611eitc8/t4 *Nu 22.71E662/12, 880 870 1 /67r, WY, j E91..r—,Er HIRE (007.661/6/271, 6/27.7) ' UTILITY EASEMENT r_ 04) 6/7/1/, Not 706.71 fi9, 73 -767/2/441E PR144 0=34:.0 16434 Ult4 CM/EN DA -6 2 CICAN CNN RN 2/7)42 612 na 684.02 N - PPrgitE 6/76N4:10E4s 6'4E24 PRO PROP0010 187744)1 f 1 I Fk; 6' NW VALNE P. 207, 36227-616/6 '2 WATENtifixas OMNI tg: 6 18626, SE4226 0 Or fiN, 182 PLUG ENO (I44C/)EN4/72.) 1.E fEt14 - - - - ' -22762 4E44814 ic- sEE SIDE EVR :EFT SulloN ORM: CIEIRANCE /6)2( 964 86 14+2 964 12(41+2) INV Mc. 20774EtE) XXI 7-"7" 2'2 RN 62" X272 INV 667.0 /61) 444 nFor, 8/6,6 (St) " ' )- Prif46. ID ;.'.1.1 '''..-. " ' ,..,." ; ' 222.22 0N117- : 3621X/2/766/16 NC 52-Whf i XVI SHT C102 E, ctc.3 2171F-16° 6066. fFitgA NE:I At IATIO'A, le' 7,44 14.226/ 44c1f771E44T74.) le. 80E,E.E1 EEEE, ..;DR24,00 1- OLP 2187216 Ct. 50, 06 6277 /738 Er Mc /iDN( 4102/761/ /746/14 L44116/7/) )3X1i../(61222. S102606.123 (77 sEE 010 EOR ENLAMGCL, /627./1 Ur uf I 5,161/16.1 & DEIN6S notrEE 1 ALL 27204 SHALL Ix pEw-oroxt) *MN /NI CONS/VP:NON LOAN AS MINE() se EASEVNIS POW 2 CCNITRACIOR SHALL - FPOTEC/ E44,11410 WILIDES 1. 74'0IRACT0/1 4:8444 C6f626721440 NIL UtiLiTY 0444AC16 %I 84P/706141616 if lilt MS_ 474CON/ 6/7261.11,e, /526 02/6/ P261, MN 56/Ns 62/ 2.9.1C.,(1 ikelxcom sv .111KAKKK YKKKDO 0071 tErt SIDE FOR 7116.177 EANDorN2 30TH ST. —4 Ck' PROFILE / 07/21E4,695174/2 66/76 SLAB PRCNOSED REI4647 Nxii• m- 2 SEC Sill. 102 ) 21-107-=, 2 6 671 07 NINE- /66 LIFT STATION DRIVE ENTRANCE 2 E0/ST1N2 77 PW)FitE PRNPOSED PROettr P, K rtiv ) 82048 2:8 too' Vt.' 4 3 LAKE ELMF) AVENUE SE;MELT INFRASTRUCTURE IMPROVEMENTS 1-914 10 30 STRFFT KE ELMO MINNESOTA 2 16)4, 1/71)44 721S62/6 N . . . . 1 )') 4) 446' 106 404.£ 41 STET NA 11 0 UTILITY EASEMENT & LIFT STATION DRIVE ENTRANCE SANTIARY SEWER 6 VVATERMA1N 930 920 910 900 890 880 870 ifi204 001 C517 TI CIF1' AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION DATE: CONSENT ITEM #: Easement Encroachment Agreement — 10950 57th Street Joan Ziertman, Planning Program Assistant Dean Zuleger, City Administrator Rick Chase, Building Official Adam Bell, City Clerk Nick Johnson, City Planner Ryan Stempski, Engineer 11/06/2013 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Aeenda): - Introduction of hem_ ........ ...... ........ ........ . ........ ....... .........Staff Report/Presentation.... .......... ....... ........... ...... Questions from Council to Staff......... ....... ..... .............„... Public Input, if Appropriate............................ ........ ..... Callfor Motion,............. ....... ......... ....... ........... .......... Discussion..................... ...... Action on Motion....... ....... ....... ........ ....... ...... ....... .... Staif ........ Mayor Facilitates Mayor Facilitates Mayor & City Council Mayor & City Council .. Mayor Facilitates 7 SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to authorize as part of tonight's Consent Agenda the execution of an easement encroachment agreement. The City has received a request to install a retaining wall within a drainage and utility easement area at 10950 57th Street North from Gonyea Homes. Approval of the requested agreement would allow the property owners to construct the requested improvement within the C'ity' s drainage and utility easements located on their private property. BACKGROUND AND STAFF REPORT: The City holds easements of different sizes and for different purposes on many residential and commercial properties throughout the city. When a resident is interested in putting a structure within an easement, the city has requested the property owner provide a site plan showing where the improvement is proposed to he located, a detail of what the improvement will look like and how it will function. After that information is received, Staff reviews the proposed improvement and the use of the easement to determine if the proposed improvement will impede the functionality of the easement. If Staff determines that the improvement will not negatively impact the functionality of the easement, an approved building permit showing the requested work and an Easement Encroachment Agreement is needed before the work may commence. The Easement Encroachment Agreement that has been submitted for Council consideration is for a retaining wall and has been reviewed by planning staff. The proposed retaining wall meets all city code requirements and Staff would have otherwise authorized construction of the retaining wall if it did not encroach into a drainage and utility easement. Page 1 of 2 The Easement Encroachment Agreement is a legal document which has been signed by all property owners seeking to install an improvement within an easement. The document, among other things, indemnifies the city from responsibility if damage occurs to the improvement or if it needs to be removed at some point in the future. RECOMMENDATION: Based upon the above background information and staff report, it is recommended that the City Council approve the Easement Encroachment Agreement as part of tonight's Consent Agenda. ATTACHMENT(S1: 1. Easement Encroachment 10950 57111Street North Page 2 of 2 ENCROACHMENT AGREEMENT THIS AGREEMENT is made this day of , 2013, by and between the CITY OF LAKE ELMO, a Minnesota municipality (hereinafter "City"), and Gonyea Homes, (hereinafter "Owner") and their successors in title. WHEREAS, the City has an easement for drainage and utility purposes over that part of the property legally described on the attached Exhibit A, located in Washington County, Minnesota; WHEREAS, Owner is desirous of constructing a retaining wall ("The Improvements") within the Easement; and, WHEREAS, the perrnission granted herein is limited to The Improvement proposed within the easement. NOW, THEREFORE, in consideration of the premises and for good and valuable consideration, the receipt of which is acknowledged, the City will permit the encroachment on its easement area as set forth herein and subject to the conditions set forth below: 1. Owner and successors in title may install and maintain The Improvements in the configuration directed by the City and in accordance herewith. 2. Owner must notify the City at least forty-eight (48) hours before construction, repair and/or maintenance work commences within the easement. No such work shall take place without the City staff being given the opportunity to be present at the site. Further, if the City determines in its reasonable estimation that any proposed work may potentially cause an unsafe condition or damage or impair the City's easement area. the City shall have the authority to prevent such work from being done by giving notice to Owner; notwithstanding the foregoing, in the event of an emergency situation and/or the existence of an unsafe condition of Owner's land, the prescribed forty-eight (48) hour notice requirement shall be waived by the City. However, in the event of such situation, said waiver shall not relieve Owner from their obligation to notify the City in a timely and practical manner. The City shall have no obligation to notify Owner of their intent to do work. 3. To the fullest extent permitted by law, Owner, their successors and assigns agree to release, defend, protect, indemnify, save and hold harmless the City, its agents, directors, employees and contractors against any and all claims, costs and liabilities, including the costs of defense for damages, injury or death arising from or in any way connected to the installation, maintenance, repair, removal and/or presence of The Improvements permitted hereunder, regardless of whether such harm is to Owner, the City, the employees or officers of either or any other person or entity, except shall not be liable under this paragraph for loss or damage to the extent resulting from the negligence or intentional acts of the indemnified parties. 4. The permission granted herein is limited exclusively to the proposed improvement within the City's casement. Owner shall not alter the grade, perform any other site disturbing activities, or permit such alteration anywhere upon the land upon which the City has reserved its easement without proper express written consent of the City. Owner shall construct and maintain The Improvements in compliance with all applicable laws and in good repair. Owner shall, at all times, use hest efforts to conduct all of activities on said easement area in such a manner as to not interfere with or impede the operation of the City's easement and related activities in any manner whatsoever and shall remove The Improvements at no cost to the Cit„, when directed by the City. The work shall be done and The Improvements maintained in conformance with the direction of the City. [SIGNATURES ON FOLLOWING PAGES] CITY OF LAKE ELMO By By Mike Pearson, Mayor Dean A. Zuleger, City Administrator STATE OF MINNESOTA ) ) ss, COUNTY OF WASHINGTON ) On this day of , 2013, before me, a Notary Public, personally appeared Mike Pearson, Mayor of the City of Lake Elmo, a Minnesota municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of Lake Elmo by the authority of the City Council of the City of Lake Elmo, and acknowledged said instrument to be the free act and deed of said City of Lake Elmo. STATE OF MINNESOTA ) COUNTY OF WASHINGTON ) SS. Notary Public On this day of , 2013, before me, a Notary Public, personally appeared Dean A. Zuleger, City Administrator of the City of Lake Elino, a Minnesota municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of Lake Elmo by the authority of thc City Council of the City of Lake Elmo, and acknowledged said instrument to be the free act and deed of said City of Lake Elmo. Notary Public (Owner) STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) By (Own On this day of 2013, before me, a Notary Public, personally appeared --7;,),-( and , property owners, who signed the foregoing instrument and acknowledged said instrument to be his free act and deed. DANIEL BRIAN ERICKSON NOTARY PUBLIC - MINNESOTA MYCOMMSSON EXPIRES 1/31/16 Notary Public THIS INSTRUMENT DRAFTED BY: David K. Snyder Eekberg, Lammers, Briggs, Wolff & Vierliiig, P.L.L.P. 1809 Northwestern Avenue Stillwater, MN 55082 5 Attachment A Lot 5, Block- 2, Discover Crossing (10950 57th Street North) THE CITY' oF AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION DATE: CONSENT ITEM #: Easement Encroachment Agreement — 5820 Lily Avenue Nick Johnson, City Planner Dean Zuleger, City Administrator Rick Chase, Building Official Adam Bell, City Clerk SUGGESTED ORDER OF BUSINESS (if removed from Introduction ofitem............................................. - Report/Presentation................... - Questions from Council to Staff._ ...... Public Input, if Appropriate................................. Call for Motion Discussion. . . - Action on Motion. ..... ....... ........ ......... the Consent Agenda): . .............. ......... .................Staff Staff ........ ..... Mayor Facilitates ...... ......... Mayor Facilitates Mayor & City Council Mayor & City Council .... ... . ..... Mayor Facilitates 11/06/2013 SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to authorize as part of tonight's Consent Agenda the execution of an easement encroachment agreement. The City has received a request to install a retaining wall within a drainage and utility easement area at 5820 Lily Avenue North from Ryan & Andrea Anderson. Approval of the requested agreement would allow the property owners to construct the requested improvement within the City's drainage and utility easements located on their private property. BACKGROUND AND STAFF REPORT: The City holds easements of different sizes and for different purposes on many residential and commercial properties throughout the city. When a resident is interested in putting a structure within an easement, the city has requested the property owner provide a site plan showing where the improvement is proposed to be located, a detail of what the improvement will look like and how it will function. After that information is received. Staff reviews the proposed improvement and the use of the easement to determine if the proposed improvement will impede the functionality of the easement. If Staff determines that the improvement will not negatively impact the functionality of the easement, an approved building permit showing the requested work and an Easement Encroachment Agreement is needed before the work may commence. The Easement Encroachment Agreement that has been submitted for Council consideration is for a retaining wall and has been reviewed by planning staff The proposed retaining, wall meets all city code requirements and Staff would have otherwise authorized construction of the retaining wall if it did not encroach into a drainage and utility easement. Page 1 of 2 The Easement Encroachment Agreement is a legal document which has been signed by all property owners seeking to install an improvement within an easement. The document, among other things, indemnifies the city from responsibility if damage occurs to the improvement or if it needs to be removed at some point in the future. RECOMMENDATION: Based upon the above background information and staff report, it is recommended that the City Council approve the Easement Encroachment Agreement as part of tonight's Consent Agenda. ATTACHMENT(S): 1. Easement Encroachment Agreernent — 5820 Lily Avenue N Page 2 of 2 ENCROACHMENT AGREEMENT THIS AGREEMENT is made thi. day of O-4-eht-, , 2013, by and between the CITY OF LAKE ELMO, a Minnesota municipaliiv (hereinafter "City"), and Ryan Anderson Andrea Anderson; husband and wife. (hereinafter "Owner") and their successors in tide. WHEREAS, the City has an easement for drainage and utility purposes over that part of the property legally described on the attached Exhibit A, located in Washington County, Minnesota; WHEREAS. Owner is desirous ofconstructing a retaining wall ("The Improvements" within, the East:rm.:lit; and, WHEREAS, the permission grarited herein is limited to The Improvement proposed within the easement. NOW. THEREFORE, in consideration of the premises and (br good and valuable consideration. the receipt of which is acknowledged, the C:ity will permit the encroachment on its easement area as set forth herein and subject to the conditions set forth below; Owner and successors in title may install and maintain The Improvements in the configuration directed by the City and in accordance -herewith. Owner must notify the Gity at least forty-eight (48) hours before construction, repair andlor maintenance work conunences within the easement. No such work shall take place without the City staff being, given the opportunity to be present at the site. Further, if the City determines in its reasonable estimation that any proposed work may potentially cause an unsafe condition or damage or impair the City's easement area, the City shall have the 'authority to prevent such work from being done by 2ivinv notice to Owner; notwithstanding the foregoing, in the event of an emergency situation and/or the existence of an unsafe condition of Owner's land, the prescribed forty-eight (48) hour notice requirementshall be waived by the City. i-lol.vever, in the event of i.tuch situation, said waiver shall not relieve Owner from their obligation to notify the City in a timely and practical manner. The City shall have no obligation to notify Owner of their intent to do work. 3. To the fullest extent permitted by law, Owner, their successors and assigns agree to release, defend, protect, indemnify, save and hold harmless the City, its agents, directors, employees and contractors against any and all claims, costs and liabilities, including the costs of defense for da jury or death arising from or in any way connected to the installation, tuaintenance, repair, removal andior presenee of The Improvements permitted hereunder, regardless of whether such hami is to Owner, the City, the employees or officers ef either or any other person or eutity, except shall not be liable under this paragraph for loss or damage to the extent resulting from the negligence or intentional acts of the indemnified parties. 4. The permission granted herein is limited exclusively to the proposed improvement within the City's easement. Owner shall not alter the grade, perform any other site disturbing activities, or permit such alteration anywhere upon the land upon which the City has reserved its casement without proper express written consent of the City. Owner shall construct and maintain The improvements in compliance with all applicable laws and in good repair. Owner shall, at al; times, use hest eiThrts to conduct all of activities on said casement area in such a manner as to not interfere with or impede the operation of the City's easement and related activities in any mariner whatsoever and shall remove The ImprovententL: at no cost to the City when directed by the Citv. The work shall he done and The improvements maintained in con-fornialiec with the direction of the City. 2 [SIGNATURES ON. FOLLOWING PAGES] CITY OF LAKE ELMO By By Mike Pearson, Mayor Dean A. Zuleger, City Administrator STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) On this day of , 2013, before me, a Notary Public, personally appeared Mike Pearson, Mayor of the City uf Lake Elmu, a Minnesota municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of Lake Elmo by the authority of the City Council of the City of Lake Elwu, and acknowledged said instrument to be the free act and deed of said City of Lake Elrno. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) On this day of , 2013, before me, a Notary Public, personally appeared Dean A. Zuleger, City Administrator of the City of Lake Elnto, a Minnesota municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of Luke Elruo by the authority of the City Council of the City of Lake Elmo, and acknowledged said instrument to be the free act and deed of said City of Lake Elnw. Notary Public By Ran nders [Owner STATE OF MINNESOTA :) ) ss. COUNTY OF 'WASHINGTON ) On this day of personally appeared fpuot -1.41,Aorse._ and owners, who signed the foregoing, instrument an and deed. MICHAEL B RIPLEY NOTARY PUBLIC - MINNESOTA COMMISSION EXPIRES 01131117 qt; adrea Anderson No :Public T1711S 1NSI1lJlvIENT DRAFTED BY: Davin K. Snyd.er Ecl:bem, Lammers, Briggs, Wo1fi & Vic:thug, P.L.L.P. 1809 Norwesterri Avenue Siillwater, MN 5502 2013, before. me, a Notary Public, Husband and Wife, jiippe -kkd said instrument to b EXHIBIT A Lot 3 Block 4, St Croix's Sancalary (5S20 Lily Avenue North, Lake Elm©, MN 55042) CoitnL:, Auditor by Deput„, STATE DEED TAX DU HEREON: S Date: u gLIA 22. 2013 fft:SLUVCd for recuttlitot data! TOR VALUABLE CONSIDERATION, Lilt Elmo liuthicrs Inc, a Corpuratiou unJel the laws of Minnesota; Grantor, hereby -uhveys and v,-„trii.tim io ItYtin Anderson, find Andrea AnderNoti, iiwagnid ;111(1 Wire, Grw.ei , Is juin!, WrIDII[N, real properly in WASHINGTON County, Mintiest:tit, deseribefi as follows: filuclf 4, St. CroiN's Salle:wary togoihcr Yviih a1 ereditarnentz, tald appurtenocues belont4inuithereto, sublect to Ui thilewing exceptioa5. Sult_luct to restrictions, resericits, covenants, cenditioab, anci easel -news of record, if:tiny. EThe Seiler 'Certifies that !lc seller does not know of any wells on the eles.cribeti real property. 7.1 A Wel: Disciosure Certificate accuintiliiiie ties document offao, been eiectronivally electroiticaity fiII, ill!: Wi,11 Diseiosure Cestiiaie Dunibt:r is: 0 I am lantilia with the property described titiis insfrurtient. and I uertify that the 'status taiLi litaittier of wells on the described real property has nut cbwiged sir.ce the las-, previously flied well tii:iclosure certificate% ,An CRV hai, been electrolically ;tied. The oCRN7 ID number is: 1' • Li/ I Afri>: Deed Tax Stamp Here STATE OF MINNESOTA COUNTY OF 'RIIIRISV:x' 5 ss. L3k.t: I I / , Jt Its The CoreL!.uirn.L.,, insiniillia Y,a.,., acitadwiedged ht.alit'c inc this 2i.laid ,lay oll August, 2,0)3, by Us:: L. AncierSOrt,LIW Pre2;ideill OF I1104 Elmo builders Inc, a Co rpot%Itiov, 0nder ale Laws ot. :11i rineso iu, ou beliailf of thu Corporatiuo, ,r1s 14_, t / / or, ',LAI, iciii lit /CR 'MIL' COS. rici„tit Ort 1 ari'reitscr T„ ''lkilliii'Ci ACIC:ittii,SIE:Ciii;ricillirt' if i , ii tot.iitiosist.. for tit:: it:A prootsy 49...;11.),;,1 iil this '...,k1:.1.11,.:70..:riik1Lialitct ociii so Anilcrsun 51i20 I.ih AA121111C N Labe Elmo, MN F.,5(/42 ',VAS rticisitiFTFC,,tiV Ncr,v orl; Title, Inc. 371 Colmncrcc Cour; Vatistl, it, Ii,:ights, 5:171.7 i)01)4.%(,6-1- tiecelptV VAR S4i1 -$7T 51C21; T;on stero,t1 Er,cc CR‘iFtvAl t40 -;:;e1m:o.tvot Tro,o, Fte o toER 40D 5riCt,It4....VENUE cur t.i4N.411,APC;4_10 441.135=101 11 3964455 11 111 Cc.r ed Fi ed andror reco (Jed on: 417,-aCt13 47 AM 3964455 cmcc of the County Recorder Washington County. Minnosota vVopt,fur, Country .1"1•)" ()1, L\NE ELMO DATE: CONSENT ITEM #: AGENDA ITEM: Creation of Administrative Committees / Public Safety SUBMITTED BY: Dean Zuleger, City Administrator THROUGH: Mayor Mike Pearson REVIEWED BY: Dean Zuleger, City Administrator SUGGESTED 0 ER OF BUSINESS: Introduction of Item ............ ........... ........ Report/Presentation..... ..... ...... ....... ......... Questions from Council to Staff ............................... ..... Public Input, if Appropriate ...... ............. ....... ....... ....... Callkir Motion ............................................................... Discussion Action on ..... 11/06/2013 ..... City Administrator ....City Administrator ..... . Mayor Facilitates . ...... Mayor Facilitates Mayor & City Council Mayor & City Council ....... Mayor Facilitates 9 SUMMARY AND ACTION REQUESTED: To further improve the operations of the City of Lake Elmo government, the City Council will create an administrative committees under the general provisions of the Lake Elmo Code of Ordinances. The Public Safety Committee will review the operations of the Fire Department, the service contracts with Washington County Sheriff's Department (police), and the Humane Office Contract as part of the public safety operations of the City. As part of its consent agenda, no fonnal action is required. If council removes this item from Consent, the recommended motion is as follows: "Move to create the City oflake Elmo Public Safety Committee and adopt the attached operational guidelines." In addition. Staff recommends appointing two of the three Lake E]mo residents to the Lake Elmo Public Safety Committee with the following motion: "Move to appoint Dave Moore and Al Bevers to the Lake Elmo Public Safety Committee as two of the three Lake Elmo residents." page 1 -- City Council Meeting [Consent Agenda Item 9 November 6, 2012 BACKGROUND INFORMATION: Most statutory cities in Minnesota are organized with a committee structure that encompasses six main areas: Finance, Public Works, Public Safety. Human Resources, Parks, and Land Use (aka Planning Commission). For the most part, the Lake Elmo City Council has taken in upon itself to act as a Committee of the Whole in the area of Finance, Public Works, Public Safety and Parks — often using regular Council Meetings to accomplish the work of traditional municipal committees. This type of oversight has led to longer meetings, and perhaps, cursory reviews of critical issues in each of these five disciplines. In 2013, the Finance Committee and the Human Resources Committee have been established and are in their infant stages of development. At the Mayor's request it is now being recommended that a Public Safety Committee be established as well. STAFF REPORT: With the City of Lake Elmo poised to embark on a period of mandated Erowth, the proper provision for public safety must be reviewed and analyzed as policing and fire services historically make up a large part of municipal budets. With three main areas of growth (194, Old Village and Open Space Rural) being considered, the size and scope of the operations of all public safety functions needed to be metered to serve the growth. The creation of a Public Safety Committee will help to evaluate staffing, equipping, and infrastructure needs in the areas of police, fire, and humane services. If appropriate, Building Inspections and Code Enforcement could also be placed under the purview of the Public Safety Committee. RECOMMENDATION: Based on the aforementioned information, the City Staff recommends the following action: "Move to create the City ()flake Elmo Public Safety Committee and adopt the attached operational guidelines." In addition, Staff recommends appointing two of the three Lake Elmo residents to the Lake Elmo Public Safety Committee with the following motion: "Move to appoint Dave Moore and Al Bevers to the Lake Elmo Public Safety Committee as two of the three Lake Elmo residents." ATTACHMENTS: 1. Public SafetyCommittee Guidelines i Public Safety Committee Operating Policies & Procedures Scope &&Purpose: To aid the [bx Council in the administration of public safety policies including but not limited to community policing, fire suppression and emergency services, animal control, liquor licenses and other matters concerning the general health and welfare of Lake Elmo citizens. Committee Duties: a. Review traffic and pedestrian safety matters and recommend needed action for Council approval. b.Advise the Council onpolicies for police and fire protection and advise the Board and Plan Commission on revisions in the Village's building, nuisance properties, health and safety codes, c.Advise the Council onmatters concerning the Washington County Policing contract ,fire department and emergency services programs. d. Review and recommend Council action regarding proposed state legislation impacting upon the Village and its residents, e. In cooperation with the Administrator, recommend to the Council appropriate policies and procedures regarding public safety operations and the delivery of such services to the public. f.Make recommendations toCouncil onthe Cim/sanimal control program and humane officer contract. h. Consider requests for new retail alcohol licenses, review retail alcohol violations relating to licensing, develop alcohol related policies and make recommendations to the City Council. i. Consider any other matter the Council may refer. Meeting Schedule: The Public Safety Committee will meet every quarter (K4arch,June, September & December onthe second Thursday from 6-7:3OP&1oras needed. Committee Composition: /Z\City Council Members (]) Lake Brno Residents «v/an interest in public safety Submitted: Novennber5, 2013 )17 LAKE EDI / AGENDA ITEM: New Council memo Format SUBMITTED BY: Dean Zuleger THROUGH: 2014 City Council Retreat REVIEWED BY: City Council / Staff DATE: November 6, 2013 CONSENT ITEM #10 MOTION SUGGESTED ORDER OF BUSINESS: Introduction of Item ..... City Administrator IZ.eport/ Presentat i on . ....... ....... C it y Administrator Questions from Council to Staff. ........... .............. ...... ............. Mayor Facilitates Call for Motion ........ ...... ...... .......... Mayor & City Council ..... Mayor & City Council Action on ......... Mayor Facilitates POLICY RECCOMENDER: (Council, Commission, Committee, Citizen Group, Staff) FISCAL IMPACT: (Include Labor and Time Costs) SUMMARY AND ACTION REOUESTED: LEGISLATIVE HISTORY: (How we got here) BACKGROUND INFORMATION (SWOT): Strengths (Should Include Options for Improvement & Best Practices) Weaknesses (Should Include Identification of Waste / Inefficiency) Opportunities (Should Include Areas for Reduction in Bureaucracy / Obsolescence) Threats (Should Include Any Major Pitfall / Potholes) RECOMMENDATION: Based on the aforementioned, the staff recommends and appropriate guiding motion. -- page 1 -- -11 ( Try ( )17 K E F, L "MO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION DATE: CONSENT ITEM #: 11/06/2013 11 Purchase of a New Single Axle Plow Truck Mike Bouthilet, Public Works Director Dean Zuleger, City Administrator Cathy Bendel, Maintenance Advisory Committee / Finance Director SUGGESTED 0 ER OF BUSINESS: (ifremoved from consent) Introduction of Item ...... ........ ....... . ..... ........... ...... . ...... - Report/Presentation.... ..... .......... ............ ....... ........ .......... - Questions from Council to Staff ..... ......... ........ ..... Public Input. if Appropriate Callfor Motion ............. .................. ...... ............................. - Discussion ............... ..... ...... ...... ........... ...... . ........ ............. - Action on Motion.... ..... ...... .............. ..... ........................ ... ....... ..... ........... Staff ....... ....... ......... Staff ....... Mayor Facilitates ...... . Mayor Facilitates Mayor & City Council Mayor & City Council .. Mayor Facilitates SUMMARY ANDACTION REQUESTED: It is respectfully requested the City Council authorize the purchase of a new single axle truck with dump box, front plow, wing p]ow, underbody scraper, salt/brine distribution and all hydraulics/controls. As part of its consent agenda, no formal action is required. If Council wishes to remove this item from Consent, the recommended corresponding motion is as follows: "Move to authorize the purchase ofa newMack GU812 truck equipped with the Towmaster component package for $197,661.26." BACKGROUND AND STAFF REPORT: The additional full time employee added to the Parks Department provides an opportunity to increase the snow plowing fleet. This truck has been programmed into the CIP. The addition of this truck would eliminate the need of contracting one of the PW department's snow plow routes. Full time staff, utilizing City owned equipment, has proven to provide the most expedient. thorough, and proficient means of snow and ice control on our streets. The Maintenance Advisory Committee held two meetings to discuss the truck and equipment specifications for this purchase. All items discussed were provided from the MN State Cooperative Purchasing Venture. The first meeting established all minimum specifications and components recommended. A second meeting was held to provide firm build out quotes and comparisons of two specific models. The second meeting, resulted in the following motion: M/S/P Gurney/Dege: Recommend to Council, the State Contract CPV purchase, of the specified Mack Truck, equipped with dump box, plows, hydraulic, and component package from Towmaster, at a not to exceed price of $198,000.00 Motion passed 4-0. RECOMMENDATION: To authorize the purchase of a new Mack GU812 truck equipped with the Towmaster component package for S197.661.26. If removed from the Consent Agenda, the recommended motion is as follows: "Move to authorize the purchase ofa nes' Mack GU812 truck equipped with the Towmaster component package for $197,661.26." ATTACHMENT(S): 1. MAC Minutes October 14. 2013 and September 25, 2013 2. Towmaster Equipment Specs 3. Mack Bid 4. Towmaster Bid MINUTES City of Lake Maintenance Advisory Committee Monday October 14th, 2013 Members Present: R. Gustafson, S. Gurney, D. Moore, and G. Dege (6:50) Members Absent: Ziertman (Excused) Others Present: PWS Bouthilet, MO Duddeck, MO Gustafson The meeting was called to order by S. Gurney at 6:07 PM A. 2013 Single Axel Dump/Plow Truck Specifications Review The Committee reviewed the discussion from the previous meeting. The consensus of the Committee was to: • Confirm the minimum 350 HP and minimum 1200 ft/lbs torque specification. • Equip the truck with an Allison 4000 rugged duty transmission. • If a Mack truck is purchased, equip it with a Mack Motor. (Cummings option rejected) •If a Freightliner is purchased, equip it with the Cummings motor. (Detroit Diesel option rejected) • Add the salt brine tanks due to availability brine from the City of Mahtomedi. • Upgrade and utilize a front set back axel, providing a tighter turn radius, Bouthilet reported that our contract truck mechanic, Dan Larson, said they are all good motors, but it did not make sense to put a Cummings motor in a Mack truck. He added he would recommend the Cummings motor Ater the more expensive ($3000) Detroit Diesel, even if the prices were equal. To meet the requested information from the September 25th MAC meeting, Bouthilet presented the following truck specifications and prices: Freightliner 370 HP, 1250 ft/lbs torque, Allison 4000 RDS $95,585.00 Mack 365 HP, 1340 ft/lbs torque, Allison 4000 RDS $99,272.00 Both trucks closely matched specifications on frame, axels, and other components. Questions from the Committee included: Projected delivery date? — Mack, truck and body build out, late Feb. Freightliner, TBD. Color? - Cab standard white unless green can be added at no cost, Box stainless steel. What is primary benefit/value of the Mack vs. Freightliner? — Trade-in value. Consensus of the MAC was because the Mack truck would have a higher trade in value, and exceeded some primary specs of the Freightliner to recommend a Mack truck purchase. M/S/P Gurney/Dege: Recommend to Council, the State Contract CPV purchase, of the specified Mack Truck, with the box, plow, hydraulic, and component package from Towmaster, at a not to exceed price of $198,000.00 4-0 Meeting Adjourned: 7:45 PM Prepared and Submitted By: Mike Bouthilet MINUTES City of Lake Maintenance Advisory Committee Wednesday September 25th, 2013 Members Present: R. Gustafson, S. Gurney, D. Moore, and Ziertman Members Absent: Dege Others Present: Hydraulic specialist Steve Chlebeck (Force America), Diesel engine and truck mechanic Daniel Larson (Larson Diesel), PWS Bouthilet, MO Duddeck, MO Gustafson The meeting was called to order by S. Gurney at 6:05 PM A. 2013 Single Axel Dump/Plow Truck Specifications Review Bouthilet gave a brief review and synopsis of State Contract Cooperative Purchasing Venture equipment and specifications provided to the MAC in their packet: • Itemized specifications and pricing for a Mack GRU 432 (dealer suggested) • Itemized specifications and pricing for a Mack GRU 712 (dealer suggested) • Specifications and prices for a Freightliner 114SD (not itemized) • Specifications and prices for a Kenworth T470 (dealer suggested snow plow set-up) • Recent truck specs and prices for a GRU 812 purchased by Inver Grove Heights (Specs. by IGH) • Recent truck specs and prices for a GRU 712 purchased by Maplewood (Dealer built demo.) • Specifications and pricing for all truck components from Towmaster • An international truck is also on the state contract, but was not recommended for review. To help answer questions and provide clarification during the hydraulics and truck components specification review, Bouthilet introduced Steve Chlebeck a 20+ year Lake Elmo resident who has 25+ years working in hydraulics, valves and truck controls. Steve is employed by Force America the company which has supplied hydraulic components for the Lake Elmo and the majority of the municipal trucks in the twin cities. Steve gave the Commission a brief overview of his company, products, and his experience. He next reviewed the hydraulic and control specifications proposed to the MAC by Bouthilet. Notable comments included: 30% Salt savings documented by Dakota County when utilizing the salt controller specified. Recommended utilizing the next size up hydraulic pump. It will provide the flow needed under high demand and reduce overall wear. Larson concurred with the recommendation. • The stainless steel hydraulic tank an oil level warning were noted and accepted by the MAC. • Chlebeck suggested saving cost by installing the "Road Watch" in the controls, as opposed to the truck console. • Bouthilet reported he would have to verify the availability of salt brine before the tanks would be added to the truck body. For the truck motor chassis specification review, Bouthilet introduced Lake Elmo resident Dan Larson from Larson Diesel. Larson has been the department's contract mechanic for DOT inspections and any major truck or diesel engine repairs. Notable comments included: • Larson- Spec. at least 350 H.P. and Allison 4000 Rugged duty transmission. • Ziertman/Larson- utilize synthetic fluid in transmission. • Moore/Larson- Mack truck should have Mack engine. Duddeck- Higher trade value with a Mack truck. Larson- Highly recommends extended warranty with any truck. Engine, EAF, Harness. Larson -Recommended Cumming vs. Detroit Diesel engine. Spec the front axle in a set back position -tighter turn radius. All other specifications on the truck chassis and box & plows were reviewed, deemed appropriate and matched specification/requirements of previously purchased trucks Consensus of the MAC was to get pricing on the trucks with an upgraded engine, transmission, hyd. motor, set back axle and salt brine availability, and provide quotes at a follow up meeting. Meeting Adjourned: 7:40 PM Prepared and Submitted By: Mike Bouthilet "WIlere Craftsmaj7sl7jp, Service, & Expertise Equals Value For You!" E��������Specifications ^� Equipment Ref: Clumtm# 12230'TGG LAKEELK8C] DIMENSIONS: FRONT PANEL: 46" high, 7ga Stainless Steel const, reinforced top rail with inclined mount & rubber flap seal. SIDES; (Struck) 36" high, 7ga Stainless Steel panels, 18" radius corners, fully boxed top mils, w/inv angles full length, Board pockets front and rear/DELETED, full depth 7 ga Stainless Steel rear corner posts, dual 2-line sander manifold(s) @ RH 0' LH REAR corner post, Removable ]-1/2"Bustin (Painted Carbon Siee|)walk rail full length both sides, TIVITE "FLIP'A-VVmv" Stainless Steel access ladder - LH REAR, with interior step & upper grab handle. TAILGATE: 36" high. 3/16^ HARDOX-450 |nhahnr main panel, 10 ga Stainless Steel outer neinfnroings' 3 panel design, 1-1/4^ dia bottom pins, 1^thick upper hinges wYbuohingn & 1'3/4^dia pins, Lever top -pin release system, 3/8^alloy spreader chains, aVem| |a1cheo, oirkip ready linkage. (See also '`SANDER'for flow plates type) FLOOR: UNDERSTRUCTURE: PREP/PAINT: Exterior Acid Washed and left in Stainless K4iU Finish. Underside & Carbon Steel parts blasted, Seam-Sea|ed. Urethane primed and painted wXG|onablack Polyurethane. LIGHTSmNRE:(O-Mmuaings) FMV3S 108 compliant, rubber mounted LED clearance lights, LED Cluster of3. w/Fac8orysealed wire harness. Ground strap, Stainless Steel STROBE} STOP -TAIL -TURN /BACKUP light provisions in corner posts (sae D.O.T. Warning Light System below). MUD FLAPS: Rear of rear tires, attached to mounts. (SEE ALSO FENDERS) CABSH|ELD:(Stotionary 1/2b/pe. 24"Stain|eso a8se|cobnhield Canopy. Stadonary^Fneu'Standing^ style, Hot -Dipped Galvanized frnme, w/2vert ahVvo| holders, Adjtubing strobe brkt . reservoir mounting brkts. Q Full window. Installed. Canopy Acid Washed/blasted, primed, and pa|ntmd]. (SEE ALSO STROBE SYSTEM) HOIST: Omaha Stand ard-PaUingor Model: 720OH Overhang: (see truck layout form), Dump angle: 500. Double ardnU. VV/su|kd block rear hinge point & OSHA approved safety prop. 613810S Hwxy 12 e Litchfield, MN 55355 Tall Free: 888.805.5971 Ph: 320.693.7900 w Fax:320.693.7921 www.towma$ter.com "Where Craftsmanship, Service, & Expeitise Equals Value For You!" .�UYNP: Front frame mounted. Engine crank'ahaftdhven. LS type. Make: Force America Model: FASD34L. 4.07. Including an H.P. ball valve on pressure outlet. VALVE: Make: Force America Model: Add-A'Fo|d MCV-|SO, QfuncUon. L9 type. Providing control for: Box Hoist, P|mm Lift, Plow Ang|e, Wing Toe, Wing Hmel, Wing Puah-Bar, Scraper Lift, Auger. & Spinner. Including Relief on ON HOIST, Float on PLOW, Wing-Loc valve on wing heel (by Falls)] & external valve Enclosure. SANDER VALVEIC[]NTRQL: (integrated) Force America model SSC-6100 w/auger reverse ground -based closed loop electronic control] Internally mounted in main control console. CONTROLS: (Electronic) Force ULTRA- 4 type romnka electronic contros. Adjustable Arm -mounted off of the driver's aeoL (Note., Control will move up and down with air seat) RESERVOIR &FILTRATION: (Cabshim|d) 30 gal Stainless S0ae|, oabnhim|d mounted wisight-levelgouge, fU|er-breather, magnetic drain plug, 180 mesh suction ocreen, gate typo shut off valve, & quick drain valve with namobs hose. 12 volt DC Low oil indicator system included. Return line type. IN -TANK mounted - hydraulic nU filter w/nap|mcoob|m element, & 12 vn|1 condition indicator inntaUed. Filled with DEXRON III hydraulic oil. PLUMBING: 2^ suction line, 1" main pressure line, 1'1/4" return |ine, balance to match component port sizing requirements, All swivel fittings are 37* JIC or dry -seal type. TOOL BOX: 18^x 18^x24^long, aluminum construotion, with diamond plate door. Twist handle latch & weather seal, installed on LH frame rail, with angle -iron mounts. CAMERA SYSTEM: Brigade Electronics model VB\c750-BK4-010 camera system (max 3 inputs), including 7~ LCD color screen (in cab), infrared "night vision" camera, & all cables, Installed complete for Wing o peratio n/ Reverse viewing. FENDERS: M|N|k4|ZEFi model: K8|N2260 black poly fender set, wYbolt-on frame brackets, Installed. VIBRATOR: Cougar model: DC'3200 12 volt D.C., Installed on Front center underside of body, vv/Swbch mounted in cab (See CAB LAYOUT Drawing) TAILGATE TRIP: 3-1/2" x 10" air cylinder, Solenoid air valve, w/piping and fittings, & installed ROADVVATCH: RWSS ROAD WATCH system installed with Force America cable hooked up to 6100 Salter control. REAR HITCH. Pinde Height24" 3/4" Steel pull p|abem/brocing hotruck frame, Safety chain O'hngn. Premier370 air -cushion P\nVe hook. with Transfer of7 round female electrical socket, & Transfer of air glad-hand connections to rear plate, 61381 US Hwy 12 * Litchfield, MIN 55355 Toll Free: 888.805.5971 Ph: 320.693.7900 e Fax: 320.693.7921 "Where Crattsmanship, Service, & Expertise Equals Value For You!" D.O.l[WARN|NG LIGHTSYS: (wAWim0TlRU TMTE'1'5 (custom built byVVhsAan) warning light synbam, consisting of: (2) 23H 3-light LED Micro -Edges, (2) 5K8'400 Linear Super -LEDs, (2) Side T|R3 LEDa, 400 Max B'T-T LEDs, & (2) 400 L.E.D. Backup Lights, in Stainless Steel Housings. System also includes (1) LED Wing Plow light, and (2) 4^ dio LED work lights (sander & wing). Installed complete with cables, & switches in cab. Note: Separate switching of Micros, Rear Body Lights, & Wing Warning Light SNOWPLOW LIGHTS: Combo H(}H headlight w/turn signal, Mirror mounted on3tdAlum brackets, WDEK4 Selector switch dash mounted. UNDGRBLAQE:(SOLApp) Falls model IB-1 1 A Fixed angle 1 V, RH discharge, set forward of standard location, 1 " thick moldboard, all mtg hdwe & p|bg, w/Prensunegauge cab mounted, Nitrogen accumulator cushion & auto reset wYEx1erna| adj pressure reducing/relief valve included. Blade auto lift inreverse system provided and installed SNOWPLOW: Falls Model PF<1243 SPRING TRIP Power Reversible Straight Moldboard onnvvp|ow, complete with all nbj equip. SPRING Trip yWechaniam. Rubber Snow F|ap, End Markers & plow push unit for FoUa X4 PIN AND LOOP hitch system. Painted Falls xtdGlass Black paint color. Shipped loose indump body. ,LOW HITCH: Falls k4ndsH 44XB2 PIN AND LOOP heavy duty hitch syo8am, complete with all stdfeatures. all mtg hdwe wing post provision, Std plbg, S.A. lift cylinder, & Spring Return. Installed and painted gloss black, SNOW WING: Falls Model SDL0RL REAR LIFT All Hydraulic Patrol Style snow wing, Scraper Discharge moun&ed, complete with all ah] features, Nitro -Cush Hyd Puohbar, all mhg hdwe & Std p|bg, installed complete, and Moldboard painted FoUn sUj "BLACK" paint color. SANDER: (Salt Special) Falls Model #1ASD-6COLMSS Salt Special Stainless Steel under -gate sender. 8^ dia. S^ pitch 3^ inner tube auger, External -Removable, STAINLESS Steel side spill p|akex. LH poly opinnorasa'& Extra "anti -Salt" plate, p|bg. Std couplers, & mtg hardware, Installed. NOTE: Plumbing connections at RH & LH Cornerpost Manifolds. PRE -WET SYSTEM: Voh*»oh/Foroe model LDS-TK4R110 EGF-]Nk]FF gravity feed; pre -wet ayutem, oomp|aba with mounting brackets, & piping Fitted to body Sides, and Installed with all wiring & lines. Manual ON -OFF over -ride switch mounted in cab WARRANTY: 24 Months (from In-Service/Invoice Daba), on all compnnents, equipment, and services sold by and installed by TOVVM4STER(or its assigned subcontractors). This includes: Dump Body, Hoist, Hydraulic System, Controls, Lighting, & Snow Fighting Equipment, VVhe|en All L.E.D. light systems carry 5 yr unconditional warranty, with the exception for breakage orwater damage due tobreakage. Specifications Accepted by: Dote: 61381 US Hwy 12 w Litchfield, MN 55355 Toll Free: 888.805.5971 Ph;320.693.7900 m Fax;320.693.7921 STATE OFM|NNE5OTA Page PRICING PAGE 3EQ 330-112 oate14`*b-13 Code REBID-Sing|e Axle Cab & Chassis VENDOR NAME NUSS TRUCK & EQUIPMENT YEAR, MAKE AND MODEL 2014 MACK GU812 SBA This section for use when ordering vv8 165 CA SS^ 4F §2^ Rear Ratio TDD Cab Color GREEN Wheel Color WHITE Notes CITY VFLAKE ELM0 Spec# Onnnipdnn 1.0 PRICE FOR BASE UNIT: 2.0 FRAME OPTIONS 21 -Front frame extension 22 Custom hole punching infrnrne 2.3 Deduct for nofront bumper 2.4 Frame fastener option (huckspun) 2�5 Frame, R,B.M,3.M,P�|.CA 2�0 1.880,000 15.7 120,000 07 128C4 2J 1�880.008 157 120.000 138 164C4 2.8 2.120,000 17.7 120,080 07 129CA 2�9 2.120.000 /77 120.000 130 764CA 210 2.4700,00 206 120,000 87 129CA 2.11 2.4788.00 20.6 128.000 130 1*4CA 2.12 2.520,000 23,5 120,000 87'129CA 2-13 2.820.008 23.5 120�000 130-10*CA DOUBLE FRAME ' PARTIAL x:REINFORCEMENT 214 3.230,000 26,9 120.000 87 12S C4 215 3,230.080 26.9 120.000 130 104 C4 2.10 3.580.000 29�8 120.000 87'129 CA 217 3.580.000 298 120.000 130'104 CA 2-10 8.920.000 32.7 120.080 87 l2S C4 2-19 3.320.000 32.7 ,20.000 130 10* CA DOUBLE FRAME ' FULL u:REINFORCEMENT 2�20 3.230.000 26.9 120.800 87'128 CA 221 5.230.000 20�9 120.080 130'164 CA 222 3,580,000 29.8 128,000 07 129 CA 223 1580.000 29,8 128.000 1301O4 CA 2z4 3.820,000 32�7 120.000 87 12w C4 2,25 3.920.000 327 120.000 130 164 CA ty k-' Grand Total $ 102'5��r6 Price Subtotal 1 i$ 77.113,00|$ 77.113.00 ' � $ 546.00 � ' S 869.00 $ $ 763,00 $ $ 1.051.00 G $ 1,077,00 $ $ 1.401�00 $ STATE OF MINNESOTA Page 2 PRICING PAGE Code Spec # Description 2.26 Flush bright finish channel steel 2,27 Extended stylized -silver -bright finish steel w/stone guard 2.28 Extended stylized -silver -painted steel w/stone guard 2.29 Extended - swept back steel with stone guard - includes center tow pin 2,30 Extended - swept back steel, bright finish with stone guard - includes center tow pin 2.31 Mill finish, flush mounted, unpainted aluminum 2.32 Stainless steel clad aluminum flush mounted $ 2.33 Extended swept back channel steel with bright finish w/painted center tow pin $ 2.34 Extended swept back steel channel w/bright finish $ 2,35 Extended swept back painted steel $ 2.36 Plate type radiator guard 2.37 Bright finish plate type radiator guard $ 2.38 Tectyl 185 GW pigmented compound between frame rails 1 $ ty I Price $ $ $ Subtotal 102.00 $ 1,354.00 $ 1,074.00 $ 729.00 $ 1,031.00 $ 62.00 305.00 $ 561.00 $ 234.00 $ 327.00 $ 90.00 $ 141.00 $ 106.00 $ 3.0 FRONT AXLE/SUSPENSION/BRAKE/OPTION 3.1 Set back front axle option 1 $ 0.01 3.2 14,600 front axle & matching suspension - Mack FXL14.6 1 $ 698.00 3.3 16,000 front axle and matching suspension - Mack FXL1 8 1 $ 1,523.00 3.4 18,000 front axle and matching suspension - Mack FXL18 1 $ 1,52300 3.5 20,000 front axle and matching suspension - Mack FXL20 $ 2,331.00 3.51 23,000 front axle and matching suspension - Mack FXL23 $ 2,553.00 3.6 Heavy duty front axle shocks 1 $ 0.01 3.7 Front stabilizer bar 3.8 Right hand air bag suspension per Spec 3.7, Driver controlled , 3,9 Left air bag suspension per Spec 3.7, Driver controlled 3.10 Front axle lubrication cap with slotted venthole 3.11 Front brake dust shields 1 $ 16,00 3.12 Dual front auxiliary steering gear ' $ 807.00 3.13 RH spring build up for wing plow application ! $ 25.00 3.14 LH spring build up for wing plow application ! $ 25.00 3.15 All wheel drive front axle ! $ 43,000.00 3.16 Twin Steer Front Axle ! $ 32,210.00 3.17 Aluminum front hubs $ 48.00 3.18 Centerfuse outboard mounted brake drums • $ 197.00 3.19 lViultileaf front spring ILO taperleaf (2 leaf spring) $ 32,00 3.20 HD mulitileaf front spring ILO taperleaf (2 leaf spring) 1 $ 59.00 3.21 HD taperlead (3 leaf spring) ILO of taperleaf (2 leaf spring) 1 $ 55.00 3.22 Meritor front slack adjustors - Need same slack on rear axle 1 ! $ 44,00 3.23 Haldex front slack adjustors - eed same slack adjustor on rear axle ! $ 47.00 3.24 Meritor front brakes - Need to match same brakes with rear axle ! $ 74.00 $ 0.01 $ $ 1,523.00 $ 0.01 $ $ 16.00 $ $ 55.00 44.00 STATE OF MINNESOTA Page 3 PRICING PAGE Code 17,500# driver differential locking rear axle and matching suspension 4.2 19,000# rear axle & matching suspension 19,000# driver differential locking rear axle and matching suspension 4.4 21,000# rear axle and matching suspension $ 4,5 21,000# driver differential locking rear axle and matching suspension $ 195.00 4.6 22,000# rear axle and matching suspension 4.7 22,000# driver differential locking rear axle and matching suspension 4.8 23,000# rear axle and matching suspension 4.9 Spec # Description 4.0 4.0 SINGLE REAR AXLE/SUSPENSION/BRAKE/OPTIONS 4.1 4.3 23,000# driver differential locking rear axle and matching suspension 4.10 26,000 # rear axle and matching suspension 4.11 26,000 # driver differential locking rear axle and matching suspension Qty Price Subtotal 4,12 Meritor RS23160 rear axle and 26,000-31,000# rear suspension, driver diff. lock. 4.13 17,500# air suspension in liciu of springs 4.14 19,000# air suspension in lieu of springs 4.15 21,000# air suspension in lieu of springs 4.16 22,000# air suspension in lieu of springs 4.17 23,000# air suspension in lieu of springs 4.18 26,000# air suspension in lieu of springs 4.19 Dash mounted air dump system 4,20 1/2 round universal joints 4.21 Spicer 1810 HD drive line with half round universal joints 4,22 Rear axle heavy duty shocks 4.23 Rear auxiliary spring, 4500# 4.24 Rear stabilizer bar 4.25 Rear brake dust shield 4.26 Meritor 18 MXL drive line with half round universal joints 4.27 Mack RA23R 23,000 Ibs rear axle & suspension 4.28 30,000 Ibs rear spring for Mack RA23R rear axle 4.29 Meritor RS-30-185 30,000 Ibs driver differential locking rear axle & matching suspension 4.30 Dana -Spicier S30-190 30,000 Ibs driver differential locking rear axle & matching suspension 4,31 Mack interwheel power divider 4,32 Mack driver control differential lock 4.33 Helper springs 4,34 Aluminum rear hubs 4.35 Centerfuse outboard brake drums 4,36 Meritor rear slack adjustors 4.37 Haldex rear slack adjustors 4.38 Dana -spicier SPL170XL extended lube series 4,39 Dana -spicier SPL250XL extended lube series 4.40 Dana -spicier SPL250HDXL extended lube series 4.41 Haldex "Life Seal" 4.42 MGM MDL TR-T (Tamper Resistant Brake Chamber) reclock inlet ports for optimum ground clearance 4.43 Haldex Gold Seal 4.44 Meritor rear brakes 4,45 No spin differential - Spicer axle only $ $ (141.00) $ $ 0.01 $ $ 439,00 S_ I $ 2,364.00 $ 2,807.00 $ $ 839.00 $ 1 $ 825.00 $ $ $ i $ 0,01 $ 77.00 $ $ 16.00 $ $ 38,00 $ $ 412,00 $ 412100' $ 400.00 $ 3,218,00 $ $ 2,733,00 $ $ 965.00 $ 965.00 439,00 $ 120.00 $ 120.00 67.00 $ 93,00 $ 44.00 $ 44.00 $ 47.00 92.00 $ 113.00 $ 188.00 $ 1.00 $ 5 29.00 $ ! $ 6.00 $ 53.00 $ 503.00 I $ STATE OF MINNESOTA Page 4 PRICING PAGE Code Spec # Description Qty Price Subtotal 446 13,500 lbs Hendrickson steerable composilite HLUS-2 pusher axle - includes tires and rims 4.47 10,000 Ibs Hendrickson steerable composilite HLUS-2 pusher axle - includes tires and rims 4.48 20,000 Ibs Watson-Chalin steerable SL-2089 Thu Track Series pusher axle - includes tire and rims 4.49 13,200 Ibs Watson-Chalin steerable SL-1187 Thu Track Series pusher axle - includes tire and rims 4.50 8.000 Ibs Watson-Chalin steerable SL-0851 Thu Track Series pusher axle - includes tire and rims 4.51 20,000 lbs Watson-Chalin non-steerable AL-2200 Atlas Series pusher axle - includes tire and rims 4.52 20,000 lbs Hendrickson non - steerable composilite HLM pusher axle - includes tires and rims 4.,53 13,200 lbs Hendrickson steerable HLUS2Z pusher axle - includes tires and rims 4,54 20,000 lbs Hendrickson Paralift HLP20 steerable pusher axle - includes tires and rims 4.55 13,500 lbs Hendrickson steerable composilite HLUS-2 tag axle - includes tires and rims 4.56 10,000 Ibs Hendrickson steerable composilite HLUS-2 tag axle - includes tires and rims 4,57 20,000 lbs Watson-Chalin steerable SL-2089 Thu Track Series tag axle - includes tire and rims 4.58 13,200 Ibs Watson-Chalin steerable SL-1187 Thu Track Series tag axle - includes tire and rims 4.59 20,000 lbs Watson-Chalin non-steerable AL-2200 Atlas Series tag axle - includes tire and rims 4.60 20,000 Ibs Hendrickson non - steerable composilite HLM tag axle - includes tires and rims 4.61 13,200 Ibs Hendrickson steerable HLUS2Z tag axle - includes tires and rims 4.62 20,000 Ibs Hendrickson Paralift HLP20 steerable tag axle - includes tires and rims 4.63 Furnish Meritor wide track axle option - Need for Super Singles 5.0 INTENTIONALLY LEFT BLANK: 8,289.00 $ 8,289.00 $ $ 11,678.00 $ 8,628,00 $ $ 8,515.00 $ 7,763.00 $ 7,669,00 $ 8,289.00 $ 6,531.00 $ 8,289,00 $ 8,289,00 $ 11,678.00 $ 8,628.00 $ 7,763.00 $ 7,669,00 $ 8,289.00 $ 6,531.00 $ 1.404,00 I $ Is 6.0 TIRES/RIMS OPTIONS: 6,1 Nylon wafer' or wheel gua CJ an all wheels (6 ea)' I 39,00 $ 6,2 Heavier 7500 lb 22.5 x 8.25 Steel rims in lieu of standard 7300# rims (10 ea) $ 0.01 $ 6,3 Heavier 7500 Ib 22.5 x 8.25 Steel rims in lieu of standard 7300# rims (2 ea) in rear only $ 0,01 $ 6.4 11R 22.5 H front tires $ 115;00 $ 6.5 12R 22.5 H front tires $ 253,00 $ 6.6 9000 Ib 22.5 9" front steel rims, 315/80R 22.5 J front tires ! $ 440.00 $ 6.7 10,000 Ib 22.5 9" front steel rims, 315/80R 22.5 J front tires 1 $ 472.00 $ 472,00 6.8 10,500 Ib 22.5 x 12.25 front steel rims, 385/65R 22.5 J front tires 1 $ 769.00 $ 6.9 10,500 Ib 22.5 x 12.25 front steel rims, 425/65R 22.5 J front tires $ 823.00 $ 6.10 11R 22.5 H rear tires $ 592.00 $ 6.11 7,300 lb 24.5" x 8.25" steel front rims ' $ 105,00 ' $ 6.12 7300 lb 24.5" x 8.25" rear steel rims $ 166.00 $ 6.13 8.000 Ib 24.5" x 8,25" steel front rims $ 145.00 $ 6.14 8,000 Ib 24,5" x 8.25" steel rear rims $ 229.00 $ STATE OF MINNESOTA PRICING PAGE Page 5 Code Spec # Description 6.15 11R 24.5 G front tires 6.16 11 R 24.5 H front tires 6.17 11R 24.5 G rear tires 6,18 11R 24.5 H rear tires 6.19 Spare rim, size 22.5 x 8.25 6.20 Spare rim, size 24.5 x 8.25 6.21 Spare rim. size 22.5 x 9.0 6.22 Spare rim, size 22.5 x 12.25 6.23 12R22.5 H front tires 6.24 12R 22.5 H rear tires 6.25 Wheel lugwrench - includes handle 6.26 Aluminum front wheel - 22.5 x 8.25 6.27 Aluminum front wheel - 24.5 x 8.25 6.28 Aluminum front wheel - 22.5 x 9.0 6.29 Aluminum front wheel - 22.5 x 12.25 6,30 Polished aluminum front wheel 6.31 Dura-bright bright finish front wheels 6.32 Aluminum rear wheels - 22.5 x 8.25 6.33 Aluminum rear wheels - 24.5 x 8.25 6.34 Polished aluminum rear wheel four outboard of dual wheels 6.35 Polished aluminum rear wheel all eight (4) wheels 6.36 Dura-bright bright finish on all eight 4) rear wheels 6.37 Dura-bright bright finish on all four (4) outboard rear wheels 6,38 445/65R22.5 20 ply Michelin XZY3 rear tire in lieu of dual 6.39 22.5 x 13.0 steel rear wheels in lieu of duals 6.40 22.5 x 13.0 steel alumium rear wheels in lieu of duals 6.41 Power coat paint for steel wheels - each To BRAKE SYSTEM OPTIONS: 7.1 Wabco System Saver 1200 E heated air dryer 7,2 Manual cable drain valves on air tanks 7,3 Heated air tanks 7,4 Auto drain valves on air tanks 7.6 MGM type TR-T rear brake chambers 7,6 S.S. pins on slack adjuster yoke (2 ea per yoke.) For all air brake chambers 7,7 Inverted rear brake chamber mounting in lieu of regular mounting 7,8 Relocate air dryer 7,9 Bendix AD9 heated air dryer 7.10 Bendix AD-IP heated air dryer 7.11 Meritor/Wabco system twin heated air dryer 7.12 Auto heated drain valve 7,13 Aluminum air reservoirs 7.14 Polished aluminum air reservoirs 7.16 Increase air capacity for installation of extra axles 7.16 MeritorNVabco ABS system w/o automatic traction control 7,17 Bendix ABS system with traction control 7 18 Meritor/Wabco ABS system w/auto traction control 7,19 Lanyard control on supply wet tank 7.20 Lanyard control on all tanks w/manual drain valves ty Price Subtotal 97.00 I $ 171.00 $ 351.00 527.00 150.00 160.00 $ 345.00 $ $ 445.00 $ 373.00 $ $ 1,492,00 $ 44.00 $ 224.00 261.00 $ 362.00 $ 364,00 $ - 44.00 $ 185.00 $ 810,00 $ 842.00 1 $ 6 1 $ 241.00 $ 1,209.00 $ 605.00 $ 1,202.00 $ 441.00 $ 682.00 $ 5.00 $ 30.00 0,01 $ 15.00 36.00 $ 36:00 55,00 22,00 1,00 52.00 108.00 148.00 488.00 36.00 174.00 228.00 261.00 125.00 264.00 343.00 16.00 22.00 22,00 $ $ $ $ $ $ $ $ 264 00 STATE VFM|NNBlOTA Page 5 PRICING PAGE Spec # Description Qty Price 8.0 ENGINE/EXHAUST AND FUEL TANKS OPTIONS: (List Maxn& Model, *.P,torque c*engine and exhaust and fuel tank options) 8,1 Mack MP7'845A.345HP@ 15nO'1700RPM, 1360LBFT Max Torque @11OV 1300RPM 82 Mack MP7'845C.345HP@15OO'17O0RPM, 1360LBFT Max Torque @1100'13ORPM 8,3 Mack MP7-365C.365HP@1500 1700RPM. 1*00LBFT Max Torque @ 1100 1200RPM 0A Mack MP7'395C.395HP@15O0'170ORPM, 1560L8FT Max Torque @110O 1200RPM 8,5 Mack MP7'825M.325HP@ 1500'19O0RPM, 120OL8FTMax Torque 4g11UU'15O0RPM 8.6 Mack MP7-365M`3G5HP@1580 1900RPM. 134nLBFTMax Torque &D11O0'13O0RPM &r Mack MP74O5M.4O5HP@15O8'1n08RPM, 14x0LBFTMax Torque @11UO 1300RPM 0�8 Munk MP8'415C.*15HP@1sOV-1rO0RPM, 160OLBFTMax Torque @1100 1300RPM 8,9 Mack MPU'445C.445HIP @ 1508 1700RPM. 1700LgFT Max Torque @ 1100 1800RPM D10 Mack MPV'5O5C.505HP@15UO'17OURPM, 1700LBFTMax Tonquo@ 1100 1500RPM 811 Mack MP0'425M.425HP@15OO'19OORPM. 1570LBFTMax Torque @1100'1300RPM 8A2 Mock MP8'455M.455HP@1500 1800RPM. 105OLBFTMax Torquv@ 11OO'138ORPM 8.13 Mack MPO'505M.505HPKD15O0 1800RPM' 17UULBFTMax Torque @11U0 1500RPM 814 Clear Back ofCab 'DPF&SCR Frame Mounted .RMSide under Cab 8,15 mvMuffler, Single (R/S) Vertical Exhaust Cab Mounted, Lower Venturi Diffuser, Turned End 818 mnMuffler, Single (R/S)Vertical Exhaust Cab Mounted, Lower Venturi Diffuser, Plain End e17 Single (R/S)vertica| Straight Exhaust Stack Plain End 8.18 Single (R/S)Vertical Straight Exhaust Stack Turned Out 818 Single (V/3)Vertical Straight Exhaust Stack Plain End PerfStack Deffuaer 8,20 Single (R/S)Vortica| Straight Exhaust Stack Plain End Side Outlet Deffuoer 821 Single <R,'S>Vertical Straight Exhaust Stack Plain Top Outlet De*use, 0.22 Dual Vertical Straight Exhaust Stack Plain End - N/A with Allison Transmission 823 Dual Vertical Straight Exhaust Stack Turned Out End NIA with Allison Transmission 82* Dual Vertical Straight Exhaust Stack Plain End PerfStack Deffuocr N/A with Allison Transmission 825 Dual Vertical Straight Exhaust Stack Plain Side Outlet Doffvoer-N/A with Allison Transmission 826 Dual Vertical Straight Exhaust Stack Plain Top Outlet Deffuser 'N/A with Allison Transmission 8.27 Single. Bright finish heat shield &stanx 828 Dual, Bright finish heat shield &r*ok 829 Single, Bright finish heat shield, stack &elbow 8,30 Dual, Bright finish heat shield, stack &elbow 8.31 Single, Bright finish stack only 8,32 Dual, Bright finish stack only i� ! |� / � � .� � 34400 $ 344�0O 8 � 603,00 $ 861.00 $ ' 0,01 $ -- ------- 526I@ $ 526.00 $ 1,042�00 $ -' 2,338,00 $ 2,855�00 $ 3,890O0 $ ! .$ 227.00 $ ! $ (22,00) � � $ 0,01 $ -0.01 � S 27�00 � ! � ` $ 114�00 $ --- $ 11r�O0 S - — ! 865�00 � | ! � 909.00 S | $ 1.072�00 S -' Q 1.364,00 $ 1,36400 � 59�00 _$. a _ -_:uzo ' $ 117�00 $ � . $ 147�00 $ S 31208 ! � $ 45,00 $ ' - i� sOlN[$```_ _ STATE OFM|NNE8OTA Page PRICING PAGE Code ����G c# �_ Description 833 S/nS/�.unymnmnnlower elbow ustack 8�34 Dual, Bright finish lower elbow &stack 8J5 Single, Bright finish heat shield only 836 Dual, Bright finish heat shield only &37 Bright finish stainless steel heat shield for frame mounted Mack Cap DPF 838 50 8o||nn LH ntoo|22^ Diafuo| tank 8,39 06 Gallon LH steel 22^ Diafuel tank 8,40 88Gallon LHsteel 22' Diafuel tank 041 116Gallon LHsteel 22^Die fuel tank 8,42 oU Gallon LH aluminum 22^ Diafuel tank 0A3 8OGallon LHaluminum 22^Diafuel tank &44 88 Gallon LH aluminum 22^Diafuel tank &45 17§Gallon LHaluminum 22"Uiafuel tank n46 5OGallon LHSteel O'Shape 8,47 O5Gallon LH S»aa|D'Shope 840 88Galion LHSteel D'Shape 8,49 115Gallon LHSteel D'3hapa 9�50 nOGallon LHAluminum D'Shavu 0,51 55Gallon LH A|uminumQ'Shape &52 ODGallon LHAluminum Q'Shape 0,53 116 Gallon LHAluminum D-8xapn 8�54 60 Gallon LH Steel D-3hano*ith |nk:gna| DEF Tank &55 88 Gallon LH S»aa| D'Sxapewith Integral DEFTvnk 8,50 111 Gallon LHSteel D'Shapowith Integral DEFTank 8,57 60Gallon LH Aluminum D'Shapewith Integral DEFTank 8-58 72Gallon LHAluminum D'3hapo26^Dia. with |nvsgne| DEF Tank 8,59 88 Gallon LH Aluminum D'Shapowith Integral DEF Tank 8-60 93Gallon LHAluminum D'Shape20^Qia. with Integral DEFTank 8,61 111Gallon LHAluminum D'5hapewith Integral DEFTank 8,62 50 Gallon RH steel 22" Diafun/ tank &53 66 Gallon RH svee|z2^ Diwfuel tank 8.6* 88Gallon RHsteel 22^Diafuel tank 8,55 1,OGallon RHsteel 22^Diafuel tank 806 50Gallon RHaluminum 22''Diafuel tank &67 65 Gallon RH aluminum 22" Diafuel tank 8.68 8BGa|/on RH aluminum 22" Diafuel tank 8,69 116 Gallon RH aluminum 22" Diafuel tank 8.70 5QGallon gHSteel Q'Shapo 071 56Gallon qHSteel D'Shape 872 U8Gallon RHSteel D'Shape 8,73 115Gallon RHSteel D'Shope &74 5nGallon RHAluminum D-Shape O75 5OGallon RHAluminum D'Sxppc 876 88Gallon RHAluminum D-Sxmpe 877 111 Gallon RHAluminum D'Shape 878 Single polished aluminum fuel tank b79 Dual polished aluminum fuel tank 8,8O Isolate RHfuel tank from fuel system for hydoil &81 Isolate LHfuel tank from fuel system for hydoil 8.82 Dual draw & return fuel system 0�83 Filter neck screen for fuel tank &04 Bright finish DEFtank cover Requires with bright finish tanks &85 Bright Finish Fuel Tank Straps Single Tank &85 Bright Finish Fuel Tank Straps Dual Tank ty Price Subtotal $ 134.00 $ % 267,00 '$ � $ 14.00 |s i$ 20.00 $ - 155�8U $ 0.81 $ �4'U0 s ' 282.00 $ ' |$ $ 409.00 | � 444�0V ! � 456.00 | $ 48UV �$ 73TD0 i $ 789.00 | $ 517,00 � 538,bU a 797.00 $ 85l1jO / $ *56�0D $' 513OO |$ 682.00 � % Ob1�00 517.00 $ 553%N $ 74§.nV $ 921.00 $ 178.00 $ 3nn.Do' w 27,00 $ 27�Oo ! 8 74,00 64�00 i� 25,00 ' $ 27.00 S $ � � - STATE OF MINNESOTA Page 8 PRICING PAGE Code Spec # Description 0ty Price Subtotal 9.0 ENGINE RELATED OPTIONS: 9,1 Oil fill and dipstick EZ access 9.2 Delco 35 SI Brushless Alternator, 135 AMP 9,3 Delco 24 SI Alternator, 130 AMP 9,4 Delco 24 SI Altemator, 145 AMP 9,5 Leece-Neville Alternator, 145 AMP 9,6 Dual element air cleaner 9,7 Donaldson Single Stage Air cleaner per spec 12.1 9.8 Thumb screws for Dnldsn. Single Stage Air Cleaner. 9,9 Fuel/water separator/heated/ Thermostatically controlled, (Brand) 9.10 Davco 382 fuel/water separator, non heated 9.11 Non -heated fuel/water separator, Racor 1000 FH 9.12 Coolant spin on filter/conditioner 9.13 Front engine powered take off adapter and radiator cut out 9.14 Air applied fan drive, Borg Warner Cool Logic Fan 9.15 Air applied fan drive, (Brand) 9,16 Viscous fan drive 9,17 Radiator hose package (Silicone)per Spec 12,2 9,18 Curved exhaust pipe end 9,19 Fuel tank per specification12,7 9.20 Engine block heater 9.21 In line fuel heater - Artic Fox in Line Fuel Heater 9.22 In tank fuel heater - Artic Fox in tank fuel warmer with coolant by pass 9.23 Fuel cooler 9.24 Radiator bug screen 9,25 Engine brake system 9.26 Relocate Air Dryer 9.27 Extended life anti -freeze 9,28 Starter motor options - Delco 39MT-MXT 9.29 Mitsubishi electric 105P planetary gear reduction 9,30 Leece-Neville Alternator, 200 AMP 9.31 Leece-Neville Alternator, 160 AMP Brushless 9.32 Delco 36S1 Alternator, 165A Amp Brushless 9,33 Leece-Neville Alternator, 140 Amp 9,34 Leece-Neville Alternator, 160 AMP Brush 9,35 MeritorNVabco 636 (37.4 CFM) air compressor 9,36 Winterfront over radiator mtg bug screen 9,37 Winter front cover only 9,38 Corrosion resistant oil pan - Recommended for snow plow trucks 9,39 Davco 382 heated fuel -water separator 9.40 Racor fuel filter 1000 FH, 12V electrical heater with Mack integral fuel - water separator 9.41 120V, 1500W block heater with 150W oil pan heater wired to same receptical 9,42 Electric preheater 9,43 Tether device -furnish cap retainer for oil fill; radiator overflow tank, battery box & tool box when furnish 9.44 Rear engine PTO (Repto) 9,45 Transmission rear mounted PTO 9.46 Furnish transmission thru shaft for local installation of RMPTO for Fuller transmission (lower left) 9,47 Provision for local installation of rear mounted PTO (lower center) includes dash mounted indicator light 9.48 Air operated PTO control - includes in cab control (RMPTO only) 9,49 PTO switch and light with wiring and piping $ 92.00 0,01 I 16.00 I $ 16.00 64,00 I $ I $ $ 252.00 $ 252.00 I $ 316.00 1 $ 18.00 1 $ 93.00 1 $ 59.00 18.00 93,00 59.00 1 $ 26.00 26.00 1 $ 0.01 $ 0.01 59.00 $ $ 359.00 $ $ 338.00 $ $ $ „ 0,01 0,01 $ 535.00 I $ 52.00 1 I $ 15,00 $ 15.00 1 $ 0.01 $ 0,01 $45.00 $ ! S 445.00 $ $ 96,00 $ $ 161.00 $ $ 45.00 $ $ 93.00 $ 709,00 $ 113.00 $ $ 72.00 $ I $ 114.00 $ 114.00 $ 350,00 $ I $ 335.00 $ 124.00 $ 1 $ 48.00 $ 48.00 i $ 20.00 $ 1,658.00 $ 317.00 $ 47.00 144.00 107.00 142.00 STATE OFM|NNE8OTx Page PRICING PAGE Description 10.0 TRANSMISSION OPTIONS: (After the first five listed options, list manual and automatic transmission options. List make and model, #vfspeeds, type of shifting and whether o,not transmission includes PTO gear(s) o,noV.Examn|e:mUnpnaouo*S.5speed, push button, noPTO. ty Price Subtotal 101 2plate 14^ceramic clutch option for manual transmission $ 10�2 2plate 15Y2"ceramic clutch option for manual transmission | $ ' 0.01 $' 1O�3 External grease fitting for throw out bearing |$ 7,00 S - - - 104 Adjustment free option for 2plate clutches $ 105.V0 $ ' 105 Synthetic (Tran3ynd)lubrication for Automatic Transmission 1 $ 336.00 $ 336_Ob' 10,0 Synthetic lubrication for manual transmission $ 64W $ ' 10.8 Allison 3000-RDS 6 spd with retarder oush button, PTO 1o,S Allison 38O0'EVS5npd push button, PTO | $ 5.19280 1010 Allison 4500fRS D 6spd. push button, PTO ! $ 11 �600.00[a - ' -- 10�11 Allisvn4nVoRoG'R 6opu.with retarder, push button, PTO / $ 16,050o0 �-------�- 10.12 /V|/son4ODO'RDS 5/6apd. push button, PTO 1 $ 11.2nU.V0'�� � '1 i 1�b 6. 0'" 0"' 10,13 Allison 4UOnEVS8opd. push button, PTO / $ 13.664.00 $ - 1014 Allison 45VO EVS6spd. push button, PTO $ 14,273.00 10z5 Mack TMJ08M.8speed manual transmission, PTO' $ 918,m6 � 1017 Mack TM3O9M,8speed manual transmission, PTO ! 8 1�0�oo s 1O]D Mack T3U9.Sspeed manual �anxmisoion.PTO � $-e5"2i00 t -- 1O�19 Mack T3O9Lm-Sspeed manual trannmisaaon.PTO $ 1.093,00 $ 102V Fuller RTX-145o88.8speed manual trans, PTO $ 366,00 $ 10.21 Fuller RTX-10708B.3speed manual trans, PTO S '1,006.00 � 1022 mnc*T31O. 10opoed manual transmission, PTO j G 926.00 1023 Mack T31OM, 10speed manual transmission, PTO | $ 1.794�00 10,24 Mack MvcxT31OME.18speed manual trans, PTO |$ 1.880m/� 10,25 Mack T31OMLR.1Ospeed manual trans, PTO $ 1.986.00 � 1026 Fuller FRO-14Z1OC.1Ospeed manual trans, PTO . $ 40u.00 s 1027 Fuller RTO'l4oV8LL. 10opeod manual trans, PTO � G 1.514�00 $ 10�28 Fuller FnO'12210C.1nspeed manual trans, PTO | $ 31.80 $ 10,29 Fuller FRO-13210C.10speed manual trans, PTO | $ 157.00 1O�30 Fu|lerFRO-15210C. 10npoed manual trans, PTO ' $ 719 ' o V s' - 10,31 Fu|lerFRV'1621OC. 1Uspeed manual trans, PTO $ 1.0171nn �------�-- 10�32 Fuller RTO'1090nLL.1Vspeed manual trans, PTO $ 2,05100' 10,33 Fuller FRD'18z10C.1Ospeed manual trans, PTO � $ 1.931I0 10,34 Fuller RTO'14g004LL.11 npdmanual trans, PTO $ 1.183,00 10�35 Fuller Fu|lerRTO-1OgO8ALL.11 apdmanual trans. PTO ' $ 1,088,00 G ' 1036 Mack TJ13LR.13speed manual transmission, PTO / $ 2.03300 � 10.37 Mack T313,13speed manual transmission, PTO $ 1.89000 $ ' 1038 Fuller RTLO'14o13\13spUmanual trans, PTO (* 2.51200 $ - 10�39 Fuller RTLO' 6913A, 13spdmanual trans, PTO . S 2.711.on 10.40 Fuller FunerRTLO'1O313A,13spumanual trans, PTO D 3.230,08 S- �- 10,41 FullerRTO'14B15. 15opU manual trans, PTO $ 891,00 $ 1042 Fuller RTO'16815.15spd manual trans, PTO D 1,60100 $ ' 10/0 Mack T31OLR.18speed manual transmission, PTO $ 2.158Im s 10,44 MaoxT318, 18speed manual transmission, PTO | $ 2.057.O0 V -----�-- 10A5 Fuller RTLO'149l8B.1Vopdmanual trans, PTO i $ 2.603.00$ ' 1Q4o pu|�,RTLQ�OS18B.18spUmanual � trans,PTO !� 13�0o '$ -- 10A7 Fuller RTLO'1891OB.18spdmanual trans, PTO | $ 3,63500 $' 0,48 Spicier clutch 15.5^for manual trans 170V|bn �$ 38.00 10,49 Air assist clutch |$ '180�00 8 '- --- 10.50 Open grated clutch pedal |$ 4-00 $ ' 1051 Transmission oil cooler 1 | $ 281I0 $ 291.V8 10.52 Dhvenhaftguard for center bearing ! $ 24.00 $ ' 10,53 Transmission dust proofing $ 32.00 10�54 Allison shift voneutral when park brake engaged $ 166Im-$ 18�55 Shift lever control for Allison ' � $ -13eoo' @ 1o.5§ �d or�hol dAllisontronumisomn |m __ 300zm J 5; _ STATE OF MINNESOTA Page 10 PRICING PAGE Code Spec # Description Qty Price 11.0 ELECTRICAL OPTIONS: 11.1 Resettabie circuit breaker electrical protection 11.2 Automatic reset circuit breakers - Some 11.3 Solid state circuit protection 11,4 Circuit box under hood or end of frame, each 11.5 Battery disconnect off negative side in cab control 11.6 Remote jump start terminals 11.7 Back up alarm (Preco Factory Model) 11,8 OEM daytime running lights 11.9 3000 CCA batteries in lieu of 1950CCA 11.10 3 each 650/1950 CCA batteries in lieu of 2 each batteries 11.11 Battery box aft of cab 11,12 Grote 44710 flasher 11.13 Signal Stat 935 turn signal per Spec 12.6 11.14 Auxiliary customer access circuits 11.15 Switch for snowplow lights mounted on instrumental panel. Includes wiring terminated near headlights, for customer mounted auxiliary snowplow lights. 11.16 Power source terminal-2 stud type -mounted on firewall or inside cab with ground to frame rail and to starter, with 6 gauge wire. 11.17 lighted switches, ignition control; switches will control relays which will feed stud type juction block mounted inside cab. 11.18 Vehicle speed sensor with speed signal at fuse panel for sander ground speed control system. 11.19 Dash mounted indicator body/hoist up body builder lamp 11,20 RH/LH led work light on both side of truck 11.21 Polished aluminum battery box cover 11.22 Battery shock pad 11.23 Body Link w/cab floor pass thru hole/rubber boot 11.24 Body Link w/o cab floor pass thru hole/rubber boot 11.25 2 Extra dash mounted illuminated toggle switches 11.26 One extra dash mounted rocker switch thru battery for local installed items 11.27 One extra dash mounted rocker switch thru ignition for local installed items 11.28 Six extra switches 2-15A ignition, 1-20A ignition, 1-10A ignition, 1- 5A battery, & 1-20A battery 11.29 Eight switches - rotate light, bat switch, strobe light, sander light, load light, tail gate lock, chain light, alternating light 11.30 Back up alarm with intermittent feature (Ambient noise sensitive) 11.31 Ecco back-up alarm 575 constant sound level 11.32 Ecco back-up alarm SA917 ambient noise sensitive 11.33 Pollak 41-722 constant audible (mounted on rear crossmenber) 11.34 Fog lights 11.35 Fog lights provisions - includes dash control & wiring for local installation of fog lights 11.36 Rear brake lights circuit activated when spring brakes are applied and key in run position - no tail lights 11.37 Omit rear tail lights 11.38 Incandescent tail light module 11.39 LED type tail lights 11.40 Tridon EL12 electro/mechanical option signal flasher 11.41 Trucklite ultraflash solid state heavy duty flasher 11.42 Trailer hook-up light 11.43 Three Mack 800 CCA AGM Long Life Batteries 13.44 Chassis & power harness with heavy duty casing 13.45 Dash mounted switch for strobe light Subtotal 1 $ 0.01 0.01 1 $ 0.01 1 0.01 Is 1 $ 0.01 $ 0.01 88.00 $ $ 101.00 $ $ $ 24.00 $ so.Ob $ 1 $ o.oi $ 617 20.00 $ 90.00 72.00 $ 72.00 10.00 $ 10.00 65.00 $ 103.00 $ 47.00 4.00 1.00 $ 0,01 $ 0.01 14.00 $ 8.00 $ 8.00 $ 101 00 $ $ 163.00 $ 163.00 $ 89.00 $ $ 68.00 $ 68,00 $89.00 $ 72.00 $ $ 84.00 $ 11.00 $ $ 47.00 $ $ (39.00) $ $ 83.00 $ $ 180.00 $ 4.00 $ 8b:bo $ $ 46.00 $ I $ 33,00 $ $ 238.00 I $ 139.00 $ 74.00 $ STATE OF MINNESOTA Page 11 PRICING PAGE Code Spec # 12.0 12.1 12.2 12.3 12.4 12.5 12.6 12.7 12.8 12.9 12.10 12.11 12,12 12.13 12.14 12,15 12.16 12,17 12.18 12.19 12.20 12.21 12.22 12.23 12.24 12.25 12.26 12.27 12.28 12.29 12.30 12.31 12.32 12.33 12.34 12.35 12.36 12.37 12.38 12,39 12.40 12.41 12.42 12.43 12.44 12.45 12.46 12.47 12.48 Description Qty Price CAB EXTERIOR OPTIONS: Dual electric horns $ Air horns, dual, round, with snow shields $ Dual rectangular air horns $ Fender mirrors per Spec 12,4 $ Heated mirrors per Spec 12.5 - X Bulldog West Coast Areo 1 $ Remote control for R.H. mirror & heated - Bulldog West Coast Areo Remote control for dual mirrors & heated - Bulldog West Coast Areo Upcharge for cab extension or larger cab Severe duty aluminum cab option Dupont Highway orange paint or equal Premium paint color option Imron paint option Imron and clear coat paint option Top of hood painted flat black Cab Air Ride Suspension Tilting hood per Spec 12.8 Butterfly option on hood i$ Transverse hood opening w/setback axle Front fender mounted turn signals Cab visor, external, painted to match cab color 1 $ Front fender extensions 1 $ Front fender mud flaps Arctic winter wiper blades 1 $ Optional windshield washer tank 1 $ Per truck charge for all trucks, key identical $ RH observation prism window in door $ Spotlight LH, RH, or roof mounted each Front tow hooks 1 $ Rear tow hooks $ Heated electric wiper blades $ Heated windshield One piece windshield Tinted windshield and sides w/50% transmittance gray, tinted rear window Bright finish hood intake Bright finish bars with surround grille Bright finish bars with surround grille with front frame extension Bright finish grille Bullet type chrome marker & clearance lights $ Led type marker & clearance lights 1 $ RH tool box mounted on frame rail $ Bug deflector mounted on hood - N/A with butterfly hood ! $ Hood insulation - N/A with inspection hatch $ Heated convex mirrors $ Electronic keyless entry $ Bright finish RH fender mirror Stainless steel exterior sun visor Bright Finsh hood latches 10" round bright finish heated fender mirrors 1 I $ 4.00 $ 86.00 $ 66.00 $ 108.00 $ Subtotal 99.00 $ 99.00 343,00 $ 430.00 $ $ 32.00 $ 137,00 I $ 0,01 I $ 128.00 I $ 128.00 501,00 $ 0.01 $ 0,01 0,01 $ 374.00 $ $ Is 131.00 $ 131.00 95,00 $ 95.00 16.00 $ 16.00 24.00 $ 24.00 18.00 $ 44.00 $ $ 0,01 $ 0,01 20.00 $ 107.00 $ 399.00 399.00 75.00 $ 16.00 $ 13.00 $ 13.00 81.00 218.00 $ 29.00 42.00 $ 69.00 $ 69.00 201.00 I $ 68.00 0,01 $ 30.00 $ 118.00 $ 52.00 $ 225.00 $ 81.00 223.00 $ 223.00 STATE OF MINNESOTA Page 12 PRICING PAGE 13.27 13.28 13.29 13.30 13.31 13.32 13.33 13.34 13.35 13.36 13.37 13.38 13,39 13.40 Passenger seat dust cover - Not Available with fix passenger seat 13,41 Orange driver & rider seat belt 13.42 Roof vent ventilation 13.43 Push button type starter 13,44 Diagonal grab handle on inside of driver door 13.45 Co-pilot driver display (enhanced 4,5" diagonal graphic LCD display w/4-button stalk control - includes guardog routine maintenance monitoring ty Price Subtotal 310.00 $ 310.00 $ 310.00 $ 310.00 $ 310.00" 1,031.00 $ 1,031.00 $ 1.031,00 $ 1,031.00 $ 0.01 $ 0.01 191.00 $ 294.00 $ 294.00 149.00 $ 149.00 $ 330.00 $ 1 $ 0.01 $ ' ' ' 0.01 1 $ 1 i $ 0.01 $ 0.01 ... .. ' $ 282.00 $ 1' $ 0.01 $ .607 $ 56.00 $ ..,... . $ 1 $ 0.01 $ -0:01 $ 10.00 $ - 1 $ 0.01 $ ' - - 0.01' $ 1, $ 23.00 ' $ 23.00 1 i 1 Spec # 13.0 13.1 13.1A 13.1 B 13.10 13.1D 13.2 13.2A 13.2B 13.2C 13.2D 13.3 13.4 13.5 13.6 13.7 Description CAB INTERIOR OPTIONS: Medium grade interior trim package Sandstone Color with woodgrain instrument panel Sandstone Color with brushed metalic instrument panel Slate Gray Color with woodgrain instrument panel Slate Gray Color with brushed metalic instrument panel Premium grade interior trim package Sandstone Color with woodgrain instrument panel Sandstone Color with brushed metalic instrument panel Slate Gray Color with woodgrain instrument panel Slate Gray Color with brushed metalic instrument panel Round universal gauge package Power window, passenger side Power window/both driver and passenger window O.E.M factory installed, AM/FM/CD with weatherband AM/FM premium stereo CD w/weatherband, MP3, WMA, & bluetooth 13,8 O.E,M factory installed, air conditioning 13,9 Cab mounted non-resettable hour meter 13.10 Dash mounted air cleaner air restriction gauge 13,11 AM -FM premium stereo CD w/weather band and MP3 & WMA 13.12 Transmission temp gauges 13,13 Windshield defroster fan w/switch dash mounted 13.14 Between seats mounted console 13.15 Transmission oil sensor (check & fill) Allison only 13.16 CB hot jacks dash mounted 13,17 Tilt & telescope steering wheel 13.18 Tilt steering wheel 13,19 Self canceling turn signals 13.20 List seating options for driver and passenger seats. Use as many options as you need to offer seat variations customers have been buying. 13.21 Bostrom Talladega 915 Hi -Back air driver seat 13.22 Bostrom Talladega 915 wide ride Hi -Back air driver 13.23 Air -Sears Atlas 70 hi -back with black fabriform cushions 13.24 National 2000 hi -back air driver seat - single chamber air lumbar, 2 position front cushion adjustable 13,25 National 2000 hi -back air driver seat -three chamber, air lumbar, 2 position front cushion adjustable front cushion with adjustable rear cushion $ 180.00 $ 13,26 Mack fixed rider seat mid -back with integral storage compartment $ 74.00 $ Mack fixed rider seat hi -back with integral storage compartment $ 96.00 $ Extended non suspension rider seat $ 91.00 $ Mack fixed hi -back rider seat $ 41.00 $ Bostrom Talladega 900R mid -back non suspension rider seat $ 49,00 $ Bostrom Talladega 915 mid back air rider seat $ 174.00 $ Bostrom Talladega 915 hi -back air rider seat 225.00 $ National 2000 mid -back air rider seat 1 k,bo National 2000 hi -back air rider seat $ 226.00 Omit rider seat $ (58.00) $ Inboard mounted driver arm rest 1 1 $ 0.01 $ Inboard mounted rider arm rest - Air Ride Seat Only $ 0.01 $ 0.01 Cloth with vinyl driver & rider seat 1 $ Driver seat dust cover 1 $ 0.01 $ 0.01 $ 0.01 $ $ 12.00 $ 145.00 $ 12.00 $ 1 $ 27.00 $ 27.00 $ $ 24.00 $ $ 174.00 $ $ 223.00 1, $ 1 $ 96.00 $ 96.00 0.01 $ 0.01 STATE OFM|NNESOTA Page13 PRICING PAGE Description 13,46 Roadwatch ambieit air temp gauge for outside and road temps requires areo-dynamicmirrors 58808 $ 18.47 F*adwatcxambieit air temp gauge for outside and road temps without display ' includes cable mDpanel with 6^extra wire 870.00 $ 1118 Rnagwatch amWebair temp gauge for outside and road temps with / display ondash panel | $ 98U0 $ 1349 5|0fire extinguisher between LHseat base and door with valve aimed | --- nmnward 1 /$ 00IN$ 0l0O 13�50 Reflector ki t min side ' � ���$ 21,00 S- -- 21'00' 13,51 Air conditioning bland air HVAC w/pado % 120.ob G 1152 Cuucleunnut includes incab pneumatic line $ 42,00 $ 13�55 |ndash large storage pocket not available with dash mounted ohftar ' for Allison $ 34.00 $ 13.54 4OChannel CB Radio $ 2O7.0n @ 1555 Single mu|hbandantenna !$ --28.00 $ 13.56 Dual multibendantenna 1 $ 29,00 $ ' 28.00 13.57 Single CBradio antenna driver side i $ 25.00 $ 13,58 Dual CBradio antenna ' mirror mounted $ 48.00 $ 1159 CBradio mounting inconsole & external speakers $ 97.00 $ 1100 Auto shvmfffor radio when truck ioinreverse G 48.00 $ 1151 Exhaust pyrometer & transmission oil temperature gauges 8 U1 $ 1162 Exhaust pyrometer, transmission oil temperature, manifold pressure and air application gauges 1 S 69,00 $ 09,00 13-63 Exhaust pyrometer, transmission oil temperature, manifold pressure and air application gauges, Air Suspension $ 91.08 $ 13,64 Rear Axle temperature gauge $ 981Un s 1165 Light & buzzer for seat belt / $ 25.00 S 13�60 Red floor lighting *Yswimhplus (4)door lamps w/switcxvs S 93,00 G ' 13.67 Interior storage console mounted on800,between seats v/12volt power outlet $ 200.00 G 13.68 Bodybuilder interior console mounted »nfloor between seats % 188,00 $ Qty Price Subtotal 14.0 MN/DOTOPTIOw3: 14,1 Manufacture Warranty Term Chassis 12months or18O.00O miles, Engine '24months or250.DVOmiles $ U.O1 � 141A List extended warranty options (include terms and conditions with the Pmpuoai) 14.14 Bulldog Black Engine Warranty 00months 15O.OV0miles $ 1.400.00 $ 14,18 Bulldog Black Engine Warranty r2 monmoZ5V.V00 miles | $ 2�1V8.80 s' 14,1C Bulldog Black Engine Warranty O4months 25O.O0Dmiles ! $ 2*00,00 $ 14�D BuUdon�nznzeEngincvVar��mYnQ�pc$�n1O00O0�i|o � 2 � ' � ! J00�00 $ 14,1E Bulldog Bronze Engine Warranty O0months 150.00nmiles i $ 2.400,00 $ 14,1 F Bulldog Bronze Engine Warranty 8Omonths 2V0.00Dmiles $ 2.800.00 $ 141G Bulldog Bronze Engine Warranty OOmonths Z5O.00nmiles $ 2.100o0 $ 14.11 Bulldog Bronze Engine Warranty 72months 150,0O0miles S 2,800,00 $ 14,11 Bulldog Bronze Engine Warranty r2months 2Vo'0OOmiles -8 3,200.00 o 14zK Bulldog Bronze Engine Warranty 72monmo250.00nmiles $ 3.600.00 $ 141L Bulldog Bronze Engine Warranty D4months 2OD.O00miles $ 3.70U0 S 141M Bulldog Bronze Engine Warranty 94months 25O.O0Omiles $ 4.100.00� $ 141N Engine after -treatment systems (EAT5)6Omonths 100.O00 miles 1 $ 625.00 $ 625,00 1410 Engine after -treatment systems (EATS)OOmonths 150.800miles $ 640.00 | $ - 141p Engine after -treatment systems (E4TS)60months 2OO.0O0miles $ 655,00 $ 14AQ Engine after -treatment systems (E4T5)6Omonths 250.QOUmiles | $ 575�00 $ ' 141R En8inesenoons/EA harness 00months 180.0O0miles 1 $ 320.n8 s 320�00 14_13 Engine sensors/EA harness 6Umonths 15O.000miles $ 33U0 $ 14,1T Engine sensors/EA harness 6Omonths 20V.O00miles $ 350.00 $ 141U Engine sensors/EA harness 60months 2sn.V0Umiles $ 375,00 $ 14.2 Pnabui|dspecification meeting (per person) uohoheld inSt - -------- PauxMinneapohisarea. $ 143 Pilot inspection meeting per person $ 90000 $ STATE OF MINNESOTA Page 14 PRICING PAGE Spec # Description Qty Price Subtotal ism StkAILI14i'TOW'OistiONS.""'"'""'""''''''"""'""' 15.1 Trailer tow package extended to rear of trame 15.2 Trailer package extend to rear of frame per Spec 12.12 15.3 Single 7 pins Std SAE type, end of frame 326.00 $ 348.00 $ 108.00 16.0 MANUALS / INTEREST FEE: 16.1 Percent interest per month (non -compounding) on unpaid cab & chassis balance. Applies only to CPV Members. (Payable after trade- in is delivered to vendor). Percentage/per month. 1.50% SEE Special Terms and Conditions re interest to State agencies. 16.2 Manuals in print form, parts repair and service, per set $ 900.00 16.3 Manuals in CD form, parts repair and service, per set $ 500.00 16.4 VCADS 2,500.00 17.0 17.1 18,0 18.1 18.2 18.3 19,0 19-1 19.2 Delivery Charges: Price per loaded mile Maintence/ Body Shop Labor rates Rate for Initial Inspection/Diagnostoce Rate for Mechanical Work Rate for Body Work 'Quantity Discounts: 'Enter the number Of units that must be purchased and the corresponding discount offered to the purchaser. More than one quantity discount may be entered. Stanless steel transmission coolant pipes 20.0 Upcharge for the following Model Year 20,1 Up Charge for the 2015_ Production Model Year (%) 20,2 Up Charge for the 2015 Production Model Year Options (%) 326.00$ 108.00 $ 2.00 $ $ 118.00 $ 118.00 I $ $ 118.00 I'S $ 165.00 $ 165.00 Total Cost: $ 102,558.26 F1: 320-693-7921 Bill To: LAKE ELMO, CITY OF 3445 IDEAL AVE NORTH LAKE ELMO, MN 55042 Contact: ST TE Towmaster, Inc. 61381 US Hwy. 12, Litchfield, MN Phone: 800-462-4517 / 320-693-7900 Cust#: P287 Phone: 651-770-2537 FAX: 651-777-6530 T • CT 61353 Ship To: LAKE ELMO, CITY OF 3445 IDEAL AVE NORTH LAKE ELMO, MN 55042 Contact: Parts EV: 320-593-5'03 Phone: 651-770-2537 FAX: 651-777-6530 •* -e erence erms 'fate Create. I4)raer *ate ppx. hip Date 12229-TGG NET 30 DAYS 09/24/2013 9/23/2013 Trk VIN Freight Instructions: MO # CO# Salesman Tom Gertgen Etiii • its rtic lens: *t et re. other ',large: ATTENTION: MIKE BOUTHILET 61353 .,art 0, Is escrIP 1°n 9 leceeet -ate: 0.00% 1 9900118 Body 106EDGE-RS/SCIS-46-36-36-RAW 11,545,00 11,545.00 1 9901701 Installation of Dump Body to hoist 1.023.00 1,023.00 1 9900145 Body acc'y TMTE Air trip kit, w/solenoid valve. 249.00 249.00 1 9901702 Installation of air operated tailgate latch kit 289.00 289.00 1 9900147 Body acc Box Vibrator - Cougar model DC3200 727.00 727.00 1 9901 703 Installation of Box Vibrator 337.00 337.00 9900156 Cabshield, 1/2 type Stationary Free -Standing style,w/plain STAINLESS 2,214.00 2,214.00 STEEL canopy. Hot -Dipped Galvanized tubing construction support stand, (2) shovel holders, & reservoir mounts, Installed. 9900181 Walkrail removable both sides of 10RC & RS body, Installed 893.00 893.00 9900207 Ladder Flip -A -Way Access ladder (STAINLESS STEEL) ea, Installed 453.00 453.00 9900211 Body acc'y Dual "split" sander manifolds in rear corner posts 192.00 192.00 9900214 Body acc'y Tailgate LEVER TOP PIN release (Single Axle bodies only) 388.00 388.00 9900217 LightWarning TMTE-1-5 PKG: (2) 23H 3-light LED Micro -Edge, (2) 5M- 3,661.00 3,661,00 400 Super -LED. (2) Side TIR3 LED, (2) 400 Max 6-T-T LED, & (2) 400 LED BU Lights, in Stainless M Housings, (1) TIR3 LED Wing light. and (2) 4" LED work lights Installed 9900244 Light Mirror mt HOH plow light pkg INSTALLED 561.00 561.00 9900266 Fender set Minimizer MIN2260. for Single Axle, black Poly, Installed 787.00 787.00 9900290 Tool Box PRO -TECH Alum 18" x 18" x 24" tool box & Brackets Installed 687.00 687.00 9901028 Camera System, Brigade model VBV-750-BM-010. w/color LCD screen, 767.00 767.00 Night vision Camera. & Cables, INSTALLED 9901691 RoadWatch RWSS Sensor only INSTALLED 450.00 450.00 Page 1 Towmaster, Inc. 61381 US Hwy. 12, Litchfield, MN Phone: 800-462-4517 / 320-693-7900 9902930 RoadWatch Force America Interface CABLE ONLY for 6100, installed 133.00 133.00 9900958 Pre -Wet Towmaster/Varitech LDS-TMR-110-EGF Body Side Mt Sys for 1,303.00 1,303.00 Elliptical body W/EXISTING REMOVABLE WALKRAIL (2) 55 gal tanks, mtg hardware, plumbing, Electric Gravity Feed valve 9901834 Hoist OSP/Towmaster 720DH, Double Acting, VV/Solid block rear hinge 2,283.00 point, & OSHA approved saftey props 2,283.00 1 9901712 Installation of SCISSORS TYPE double acting hoist 1,467.00 1,467.00 1 9900931 Scraper FALLS IB-11A 1" MB, w/single lift cylinder 5,480.00 5,480,00 1 9901705 Installation of underbody fixed angle scraper w/single lift cylinder 2,182.00 2,182.00 1 9900351 Scraper FORCE reverse/Auto-Lift system, ADD -A -FOLD valve, installed 341 .00 341.00 1 9900361 Wing Falls RHSDL9A-HYDPB Primed 8,831.00 8.831.00 1 9900387 Installation Falls SDL Series Wing - Standard 3.147.00 3.147.00 1 9901431 Wing Falls RL (REAR LIFT) up charge SDLJTDL WING 378.00 378.00 1 9900479 Wing Falls Gloss Black - Paint Moldboard 269.00 269.00 1 9900555 Plow Hitch Falls 44XB2/STD/STD/SA/SPR-RET/HITCH 2,661.00 2,661,00 1 9900588 Installation Falls Plow Hitch - 40 SERIES -STD 1.150.00 1,150.00 1 9900625 Plow Push Unit Falls 24/44 Series Std 777.00 777.00 1 9900637 Plow Falls High Visibility Marker Set 82.00 82.00 1 9900639 Plow Falls Rubber Belt Deflector Kit - Installed 296.00 296.00 1 9900702 Plow Falls PR1243/SPR-TRP/NOSHU/Plow PRI-E1/10GA 5,798.00 5,798,00 1 9900681 Plow Falls Gloss Black Paint, Rev Plow, w/installation 355.00 355.00 1 9900757 Hitch TMTE Heavy Duty plate assembly, 248.00 248.00 1 9901716 Hitch installation of Pup Hitch (weld in style) 768.00 768.00 1 9900760 Hitch PREMIER 370 Air Cushion Pintle. installed 736.00 736.00 9900791 Sander Falls 1ASD-6CDSS-6P-1D-1S-LM, Salt Special 6", Stainless 4,332.00 4,332.00 Steel Unit, LH Discharge, Single Poly Spinner Ass'y, complete sander (includes extra salt shield) 9901718 Sander Install & dual manifold RH & LH rear 814.00 814.00 9900823 Sander TMTE Exterior (removable) sander/tailgate spill plates, Stainless 360.00 360.00 Steel 9900851 Valve System, Force Add -A -Fold MCV-ISO Valve 9 Functions , 9.273.00 9,273.00 INSTALLED 9902497 Control System Force ULTRA-4-6100 Commander control, InstaIIed 11.469.00 11,469.00 9900874 Filter Force IN -TANK mounted filter installed 439.00 439.00 9900882 Reservoir TMTE Cabshield mt (stainless steel) w/intank filter provision. 1,599.00 1,599.00 installed Page 2 Towmaster, Inc. 61381 US Hwy. 12, Litchfield, MN Phone: 800-462-4517 / 320-693-7900 9900888 Pump Force FASD45L LS (6 ci) installed 9900884 Sensor Force Low oil indicator system, SLIM- NE AND CABSHIELD MOUNTED %iv/light mounted in cab installed NOTE: If changes are made to an order after a P.O. has been issued, a FEE may be assessed and a revised or new P.O. MUST BE submitted to reflect changes. Visit us online at www.towmastertruck.com -ccep zy: Page 3 a 2,687.00 2,687.00 222.00 222.00 Price: $95,103.00 Discount: $0.00 Other Credit (see above): $0.00 Net Cost: $95,103.00 Sales Tax: $6,538.33 Other Charge (see $0.00 Freight $0.00 Total: $101,641.33 AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: YOR AND COUNCIL COMMUNICATION DATE: 11/06/2013 CONSENT ITEM #: 12 Approve Resolution Nos. 2013-90A & 2013-90B, Resolutions Callirig For Public Hearing To Vacate Easements Adam Bell. City Clerk Dean A. Zuleger. City Administrator Dave Snyder. City Attorney Jack Griffin, City Engineer SUGGESTED ORDER OF BUSINESS Introductionof ....... .................. ..... ........ ....... . ...... .......... ......... ........... Staff Report/Presentation .......... ...... .......... ....... ..... ...... . ...... . .............. . ........ .......City Clerk Questions from Council to Staff ....... .........„................... ....... ...... Mayor Facilitates Public Input, if Appropriate..... ........ ...... ............... ....... .......... ..... Mayor Facilitates Call for Motion ............... ...................... ...... ........ .......... .......... Mayor & City Council Discussion ........... ........... ..... ........ ......... ...... ................... Mayor & City Council Action on Motion .............. ........ ..................................... ...... ..... Mayor Facilitates SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to approve two related resolutions. The first is Resolution No. 2013-90A. A Resolution Calling For Public Hearing To Vacate Easement for the Permanent Public Utility Easement and Agreement. As part of the Consent Agenda. no formal motion is required. However, if Council wishes to remove item from the Consent Agenda for further discussion, it can then pass the resolution by taking the following action: "Move to approve Resolution No. 2013-90A, A Resolution Calling For Public Hearing To Vacate Easement" In addition. Council is also respectfully requested to approve as part of the Consent Agenda Resolution No. 2013-90B, A Resolution Calling For Public Hearing To Vacate Easement for the Temporary Construction Easement and Agreement. Again. as part of the Consent Agenda, no formal motion is required. However. if Council wishes to remove item from the Consent Agenda for further discussion, it can then pass the resolution by taking the following action: by taking the following action: "Move to approve Resolution No. 21113-90B, A Resolution Calling For Public Hearing To Vacate Easement" FINANCIAL IMPACT: The consideration given for the initial easements was $16,141.71. City staff is working out the details of the repayment of those funds to the City in regards to the location change. Specific questions about the financial impact should be directed to the Finance Director. BACKGROUND INFORMATION: On April 19, 2013 the City obtained permanent and temporary easements from Tammy Diedrich and Gerhard Rieder for consideration as part of the Lake Elmo sewer and water infrastructure project. Those easements were subsequently recorded in the Washington County Property Records. A copy of those recorded easements is attached to this memo. The location of the easements was changed at the request of the land owners to facilitate development and make for more efficient infrastructure placement. New easements with the updated information were obtained by staff; however the city has been requested to vacate the previously. recorded easements. STAFF REPORT: Pursuant to Minn. Stat. §§ 412.861 and 462.358. subd. 7, a city may vacate a public utility easement in the same manner as vacating streets. By law, in order to vacate a recorded easement, Council must hold a public hearing on the vacation and then pass a resolution vacating the easement. Presently before the council is a resolution calling for the required public hearing,. Notice of the hearing is required to be published and posted by the City Clerk at least two weeks prior to the hearing and mailed by the City Clerk to affected property owners at least 10 days prior to the hearing. The soonest that a public hearing can be held is on December 3, 2013 at 7:00 p.m. A resolution granting a vacation commenced solely on the initiative of the city council requires a four -fifths majority vote in favor of the resolution. The call for the public hearing only needs a simple majority vote. Both the City Engineer and City Attorney have reviewed this process. RECOMMENDATION: SiafTrecoiiiiends the City COIMCII, as part of the Consent Agenda, approve Resolution No. 201 3- 90A, A Resolution Calling For Public Hearing To Vacate Easement „fin- the Permanent Public. Utility Easement And Agreement. ,4s part of the Consent Agenda, no Ibrinal motion is required. However. if Council wishes to remove item fi'0171 the Consent Agenda for .further discussion, il can then pass the resolution by taking the following action: "Move to approve Resolution No. 2013-90A, A Resolution Calling For Public Hearing To Vacate Easement" In addition, staffrecommends Council approve, as part of the Consent Agenda. Resolution No. 20 1 3- 90B. A Resolution Calling For Public Hearing Tv Vacate Easement the Temporary Construction Easement and Agreement. Again, as part of the Consent Agenda, no .lbrinal motion is required However, if Council wishes to remove item from the Consent Agenda .for litrther discussion, it can then pass the resolution by taking the ‘following action: by taking the Ibllowing action: "Move to approve Resolution No. 2013-90B, A Resolution (aIling For Public Hearing To Vacate Easement" ATTACHMENTS: 1) Resolution No. 2013-90A, A Resolution Calling For Public Hearing To Vacate Easement 2) Resolution No, 2013-90B, A Resolution Calling For Public Hearing To Vacate Easement 3) Public Notice to be published 4) Recorded Diedrich -Rieder Public Utility Easement and Agreement CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2013 — 90A A RESOLUTION SETTING A PUBLIC HEARING ON A VACATION THE CITY COUNCIL OF THE CITY OF LAKE ELMO, MINNESOTA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the City Council pursuant to Minnesota Statute § 412.861 desires to consider the vacation of a Permanent Public Utility Easement and Agreement on the subject property legally described as: The north 474.06 feet of the Northwest Quarter of the Southwest Quarter of Section 36, Township 29 North, Range 21 West, according to the United States Government Survey thereof and situated in Washington County, Minnesota. and WHEREAS, that said public utility easement located in the City of Lake Elmo, County of Washington, State of Minnesota is described as follows, to -wit: A perpetual easement for public utility purposes over, under and across the following described property: Over, under and across that part of the north 474.06 feet of the Northwest Quarter of the Southwest Quarter of Section 36, Township 29 North, Range 21 West, Washington County, Minnesota, except the west 50 feet thereof. Said perpetual easement lies northerly and easterly of the following described line: Commencing at the northwest corner of said Northwest Quarter of the Southwest Quarter; thence on an assumed bearing of South 00 degrees 02 minutes 54 seconds West, along the west line of said Northwest Quarter of the Southwest Quarter, a distance of 40.00 feet to the point of beginning of the line to be described; thence North 89 degrees 48 minutes 29 seconds East a distance of 597.64 feet; thence South 87 degrees 08 minutes 18 seconds East a distance of 187.72 feet; thence North 89 degrees 48 minutes 29 seconds East a distance of 483.28 feet; thence South 00 degrees 01 minutes 17 seconds East a distance of 424.06 feet to the south line of said north 474,06 feet of the Northwest Quarter of the Southwest Quarter and said line there terminating. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO, COUNTY OF WASHINGTON, MINNESOTA: Resolution No. 2013-90A The Council will consider the vacation of such Permanent Public Utility Easement and Agreement and a public hearing shall be held on such proposed vacation on the 3rd day of December, 2013, before the City Council in the City Hall located at 3800 Laverne Avenue North, Lake Elmo, MN 55042 at 7:00 p.m. 2. The City Clerk is hereby directed to give published, posted and mailed notice of such hearing as required by law. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTH DAY OF NOVEMBER, 2013. CITY OF LAKE ELMO (Seal) By: ATTEST: Adam Bell City Clerk Mike Pearson Mayor Resolution No. 2013-90A CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2013 — 90B A RESOLUTION SETTING A PUBLIC HEARING ON A VACATION THE CITY COUNCIL OF THE CITY OF LAKE ELMO, MINNESOTA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the City Council pursuant to Minnesota Statute § 412.861 desires to consider the vacation of a Temporary Construction Easement and Agreement legally described as: A temporary easement for construction purposes over, under and across that part of the north 474.06 feet of the Northwest Quarter of the Southwest Quarter of Section 36, Township 29 North, Range 21 West, Washington County, Minnesota, except the west 50 feet thereof. Said temporary easement lies northerly and easterly of the following described line: Commencing at the northwest corner of said Northwest Quarter of the Southwest Quarter; thence on an assumed bearing of South 00 degrees 02 minutes 54 seconds West, along the west line of said Northwest Quarter of the Southwest Quarter, a distance of 90.00 feet to the point of beginning of the line to be described; thence North 89 degrees 48 minutes 29 seconds East a distance of 597.85 feet; thence South 79 degrees 36 minutes 58 seconds East a distance of 190.69 feet; thence North 89 degrees 48 minutes 29 seconds East a distance of 408.06 feet; thence South 00 degrees 01 minutes 17 seconds East a distance of 349.06 feet to the south line of said north 474.06 feet of the Northwest Quarter of the Southwest Quarter and said line there terminating. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO, COUNTY OF WASHINGTON, MINNESOTA: 1. The Council will consider the vacation of such Temporary Construction Easement and Agreement and a public hearing shall he held on such proposed vacation on the 3rd day of December, 2013, before the City Council in the City Hall located at 3800 Laverne Avenue North. Lake Elmo, MN 55042 at 7:00 p.m. 2. The City Clerk is hereby directed to give published, posted. and mailed notice of such hearing as required by law. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTH DAY OF NOVEMBER, 2013. CITY OF LAKE ELMO By: ATTEST: Mike Pearson, Mayor Adam Bell. City Clerk Resolution No. 2013-90B CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA NOTICE OF PUBLIC HE NG ON VACATION OF EASEMENTS PURSUANT TO MINNESOTA STATUTE § 412.861 NOTICE IS HEREBY GIVEN that a hearing will be held before the City Council on the third day of December, 2013, in the City Hall located at 3800 Laverne Avenue North, Lake Elmo, MN 55042 at 7:00 p.m. to consider a proposed vacation of a Permanent Public Utility Easement and Agreement on the subject property legally described as: The north 474.06 feet of the Northwest Quarter of the Southwest Quarter of Section 36, Township 29 North, Range 21 West, according to the United States Government Survey thereof and situated in Washington County, Minnesota. ; and a public utility easement located in the City of Lake Elmo, County of Washington, State of Minnesota described as follows, to -wit: A perpetual easement for public utility purposes over, under and across the following described property: Over, under and across that part of the north 474.06 feet of the Northwest Quarter of the Southwest Quarter of Section 36, Township 29 North, Range 21 West, Washington County, Minnesota, except the west 50 feet thereof. Said perpetual easement lies northerly and easterly of the following described line: Commencing at the northwest corner of said Northwest Quarter of the Southwest Quarter; thence on an assumed bearing of South 00 degrees 02 minutes 54 seconds West, along the west line of said Northwest Quarter of the Southwest Quarter, a distance of 40.00 feet to the point of beginning of the line to be described; thence North 89 degrees 48 minutes 29 seconds East a distance of 597.64 feet; thence South 87 degrees 08 minutes 18 seconds East a distance of 187.72 feet; thence North 89 degrees 48 minutes 29 seconds East a distance of 483.28 feet; thence South 00 degrees 01 minutes 17 seconds East a distance of 424.06 feet to the south line of said north 474,06 feet of the Northwest Quarter of the Southwest Quarter and said line there terminating. FURTHERMORE, NOTICE IS HEREBY GIVEN that a hearing will be held before the City Council on the third day of December, 2013, in the City Hall located at 3800 Laverne Avenue North, Lake Elmo, MN 55042 at 7:00 p.m. to consider a proposed vacation of a Temporary Construction Easement and Agreement legally described as: A temporary easement for construction purposes over, under and across that part of the north 474.06 feet of the Northwest Quarter of the Southwest Quarter of Section 36, Township 29 North, Range 21 West, Washington County, Minnesota, except the west 50 feet thereof. Said temporary easement lies northerly and easterly of the following described line: Commencing at the northwest corner of said Northwest Quarter of the Southwest Quarter; thence on an assumed bearing of South 00 degrees 02 minutes 54 seconds West, along the west line of said Northwest Quarter of the Southwest Quarter, a distance of 90.00 feet to the point of beginning of the line to be described; thence North 89 degrees 48 minutes 29 seconds East a distance of 597.85 feet; thence South 79 degrees 36 minutes 58 seconds East a distance of 190.69 feet; thence North 89 degrees 48 minutes 29 seconds East a distance of 408.06 feet; thence South 00 degrees 01 minutes 17 seconds East a distance of 349.06 feet to the south line of said north 474.06 feet of the Northwest Quarter of the Southwest Quarter and said line there terminating. Dated this sixth day of November, 2013. SIGNED BY: By: Adam Bell Clerk Rocciptt 224811 3947069 Return to: Johnson & Turner, P.A. At: David K. Snyder 56 East Broadway Avenue, Suite 206 Forest Lake. MN .55025 EA3 CRV Not Required Ertem,or from Tfiv :545.00 Return to: 30t.INSOft11111RN5R 5Ft E Ft-RCADMAY Akt2 rftni tt'ORE SI LYKE tal 111 11 11 Cert ied Fled and/or recorded on: 5,22/2013 3 32 Ptyl 3947069 Office of the County Recorder Washington County. Minnesota Jefe 3oun1yRe.x,her itevfn Corboi Treasw,?; PUBLIC UTILITY EASEMENT AND AGREEMENT PERMANENT PUBLIC UTILITY EASEMENT .AND AGREEMENT THIS INDENTURE, made this /17/4 day o 1013 bv and between TAMMY DIEDRICH AND GERHARD RIEDER, joint tenants, parties of the first part: and the CITY OF LAKE ELMO, Washington County, Minnesota, party of the second part. WIFNESSETH: WHEREAS. the above-namcd party of the first part is the owner in fee simple of the real estate being located in the City of Lake Elmo, County. of Washington and State oi'Minnesota, being described as follows; The north 474.06 feet of the Northwest Quarter ot the Southwest Quarter of Section 36, Township 29 North, Range 21 West, according to the "United States Government Survey thereof and situate in Washington County, Minnesota. That for and in consideration of the sum of SIXTEEN THOUSAND ONE HUNDRED FORTY-ONE AND 71/100 DOLLARS (S16,141.71), and other good and valuable consideration. the receipt of which is hereby acknowledged. the party of the firsi part has this day bargained and sold, and by these presents do bargain, sell and transfer unto the CITV OF LAKE ELM() ITS successors and assigns the following: A perpetual easement fbr public utility, purposes with the right to enter upon the real estate hereinafter described at any time that the CITY OF LAKE ELM() may see lit. and construct, maintain and repair any lines, equipment. materials. or other items tdr public municipal utility purposes, Cor the purpose of maintaining, repairing or replacing the said municipal utility fitcilitics over, across, through and under the lands hereinafter described, together with the right to excavate and refill ditches and/or trenches for the location of said public utilities, drainage and related facilities, and the further Tight to remove trees. bushes, undergrowth. and other obstructions interfering in the location., construction and maintenance of said public- drainage and utilities. That said public- utility easement located in the City of Lake Elmo. County of Washington. State of Minnesota, and is described as follows, to -wit: A perpetual easement for publie utility purposes over, under and across the following described property: Over, under and across that part of the north 474.06 feet of the Northwest Quarter of the Southwest Quarter of Section 36, Township 29 North, Range 21 West, Washington County, Minnesota, except the west 50 feet thereof. Said perpetual easement lies northerly and easterly of the following described line: Commencing at the northwest corner or said Northwest Qnarier of the Southwest Quarter; thence on an assumed bearing of South 00 degrees 02 minutes 54 seconds West, along the west line of said Northwest Quarter of the Southwest Quarter, a distance of 40.00 feet to the point of beginning of the line to be described; thence North 89 degrees 48 minutes 29 seconds East a distance of 597.64 feet; thence South 87 degrees 08 minutes 18 seconds East a distance of 187.72 feet; thence North 89 degrees 48 minutes 29 seconds East a distance of 483.28 feet; thence South 00 degrees 01 minutes 17 seconds East a distance of 424.06 feet to the south line of said north 474.06 feet of the Northwest Quarter of the Southwest Quarter and said line there terminating. TO HAVE AND TO HOLD, said perpetual easement unto the City of Lake Elino, its successors and assitms. forever. The parties of the first pail do hereby covenant with the CITY OF LAKE ELMO, that they are lawfully seized and possessed of the real estate above described. 3 IN WITNESS \V lEREOE, the said par es have caused this instrument to he executed the day and year first above written. IN PRESENCE OF: PARTIES OF THE FIRST PA Tammy Diedrie6.) STATE OF MINNESOTA ss. COUNTY OF W.NSITINGTON On this j,(11-k day of , 2013. before we, a Notary Public. in and for said County and State, appeared Taminy Diedrich and Gerhard Rieder, joint tentams. to me personally known, who being by me first duly sworn. did say that they acknowledged said instrument to he the free act and deed of said Tammy Diedrich and Gerhard Rieder. JOAN MARE ZfERTMAN Notary Public -Minnesota Explree Jan 31.,2016 ot an:A 4 PARTY OF THE. SECOND PART: CITY 0 By: Its Mayor f3v: A / Its Administrator / Approved as to form: By: Lae Elmo City ATttorney `. • STATE OF MINNESOTA SS• COUNTY OF WASHINGTON ) On this Cv‘ dav or - 2013. before me. a notary public within and for said County and State. personally appeared MIKE PEARSON and DEAN ZULEGER to me personally known, who, bein each by me duly sworn did say that they are respectively the Mayor and Administrator ofihe CITY OF LAKE ELMO, by authority of the City Council of the City of Lake Elmo, and said Mayor and Administrator acknowlecked said instrument to be the free act and deed of said City of Lake Elmo. THIS INSTRUMENT DRAFTED BY: DAVID K. SNYDER JOHNSON & TURNER, P.A. 56 East Broadway Avenue, Suite 206 Forest Lake, MN 55025 (651)464-7292 5 -for-- City of Lake Elmo Parcel PIN No, 36-029-21-32-0002 Owner: Tammy Diedrich and Gerhard Rieder EXISTING PROPERTY DESCRIPTION (Per Doc. N. 3193733) , PINIPOSED PERPETUAL AND TEMPORARY EASEMENT DESCRIPTION 1 11,..r.94, 1,/,1, 1;11: "1,r11 ,11 1. 1.. 11) to:: -1 11,/, 1,, 0660464 f,f, , :Qs 1 C1.1 cr "I ;f., r/c,,, /cei ,V8.9"Kre'l 29" I, _ Prate anal Land Surveyors 6776 Lake Drive NE, Suite 110 Lino Lakes, MN 55014 TeL (651) 361-6209 Fox (651) 361-8701 CP,M1-1[C LAKE ELMO INFRASTRUCTURE IMP. 1-94 to 30th Street TKDA Proied No, 13857.000 LEGEND 7.:F,17,1if;-....11-.1,1.11. 100'0;1'1, LW: ;LA:S.1,-1;11 — 0...v.5., —4:1ES 17.173 PROPERTY & EASEMENT AREAS: 7118 .76 :418.S3 • ,a1 0, 404:46,0,4- 1,,4:.13144, n:111; U.SFML,r7 44 SURVEY NOTES 11,e,1 1'60,0,6 1.t11, 4. 4 t ET ,42 R):.!:TI.I(N TO: DAVID K SNYDER Johnson & Tunt,:E% P.A. Ds: liroi.1;i\vdy Sutt; Furs1 MN 53025 TEMPORARY CONSTRUCTION EASEMENT AND AGREEMENT THIS INDENTURE, made this 1 day of 2013. by and between TAMMY DIEDRICH AND GERHARD RIEDER, joint tenants, parties of the first part; and die CITY OF LAKE ELMO, a municipal corporation organized under the laws of the State of inncsota, party °lithe second part. WITNESSETH: WHEREAS, the above -named parties of the first part are the owners in fee simple or -the real estate hereinafter described, That or and in e nsiderathn of thc sum or ONE DOLLAR (S1.00) and other Food and valuable consideration, the receipt or which is hereb' acknowledged, the parties of the first part have this day harL.,!ained and sold. and by these presents do bargain, sell and transfer unto the CITY OF LAKE ELMO. its successors and assigns the following: A temporary construction easement, including, the right to enter upon the real estate hereinafter described and grade and excavate land 10r the purpose of eonstructing municipal utilities, and the further right to remove bushes, trees, undergrowth, and other obstructions interfering in the location and construction of said public That said easement located in the County of Washington, State of Minnesota, is described as tbIlmvs. A temporary easement for construction purposes over, under and across that part of the north 474.06 feet of the Northwest Quarter of the Southwest Quarter of Section 36, Township 29 North, Range 21 West, Washington County, Minnesota, except the west 50 feet thereof. Said temporary easement lies northerly and easterly of the following described line: Commencing at the northwest corner of said Northwest Quarter of the Southwest Quarter; thence on an assumed bearing of South 00 degrees 02 minutes 54 seconds West, along the west line of said Northwest Quarter of the Southwest Quarter, a distance of 90.00 feet to the point of beginning of the line to be described., thence North 89 degrees 48 minutes 29 seconds East a distance of 597.85 feet; thence South 79 degrees 36 minutes 58 seconds East a distance of 190.69 feet; thence North 89 degrees 48 minutes 29 seconds East a distance of 408.06 feet; thence South 00 degrees 01 minutes 17 seconds East a distance of 349.06 feet to the south line of said north 474.06 feet of the Northwest Quarter of the Southwest Quarter and said line there terminating. TO HAVE. AND TO HOLD, said temporary easement unto the City of Lake Elmo, Washington County, Minnesota. its successors and assigns, until December 31, O .4 . at which time said easement shall expire. The parties of the First part do hereby covenant with the City of Lake Elmo, that th lawfullv seized and possessed °file real estate above described. It is understood and agreed that the party of the second part will restore said good or better a condition as it was prior to the time of any excavation for publie water and sewer and storm sewer utilities or any other purpose, however the party of the second part will eV are not be required to restore any fencing rhat it is necessary to remove or becomes damaged durii the process of any excavation. It is further understood and agreed that the party of the second part will forthwith re -seed all areas. where necessary, on said lands from which it is necessary to remove or damage the turf thereon. during the process of any excavation. IN WITNESS WHEREOF. the said parties have caused this instrument to be executed the day and year first above Nwitten. IN PRESENCE OF: PARTIES OF THE FIRST PART: STATE OF MINNESOTA ) ss, COUNTY OF WASHINGTON ) On this day of (1-\-Fh . 2013, before me. a Notary Public, in and for said County and State. appeared Tafnrny Diedrich and Gerhard Rieder, joinl tenants. to me personally known. who being by me first du] ) sworn. did say that they acknowledged said instrument to he the free aci and deed of said Tammy Diedrich and Gerhard Rieder. Noi4Oublic JOAN MARE ZEATMAN Notary Pubic -Minnesota Jan 31, 2016 oevisweve Approved as to form: ,..- 7.1 By: Lill:151,1mo City AttorneV STATE OF MINNESOTA ) SS. COUNTY OF WASHINGTON PARTY OF THE SECOND PART: CITY OF LAKEF,1,1‘10 By: Its N.F v B y: Its AWnrra On this day of t . 2013, before me, a notary public within and for said County and State, personally appeared NUKE PEARSON and DEAN ZULEGER, to me personally known, who, being each by me duly sworn did say that thev are respectively the Mayor and Administrator of the CITY OF LAKE ELMO, by authority of the City Council of the City of Lake Elmo, and said Mayor and Administrator acknowiedg.ed said instrument to be the free act and deed of said City of Lake Elmo. ,'"ItIIIIIIItttltntti41gt44Ii'4t4Xttttttiotrdtttiii THIS INSTRUMENT DRAFTED BY: [)AVID K, SNYDER JOHNSON & TURNER, P.A. 56 East Broadway Avenue, Suite 206 Forest Lake. MN 55025 (651) 464-7292 4 - City of Lake Eimo Parcel PIN No, 36-029-21-32-0002 Owner: Tammy Diedrich and Gerhard Rieder EXISTING PROPERTY DESCRIPTION (Per Doc. No. 3193933) tA, nr. re A PROPOSED PERPETUAL AND TEMPORARY EASEMENT DESCRIPTION vvre,,, 4,1 .1.5 5. A .re.; SA,C, .1,0.tc, tht, .17.„ • „: b ,s& n 11',411,8'," thQ, , AA, nAoAtt, , ri,„1, Attlt rec exec, xr: ccc ec- 4,844. 24A,A,4,1 CAV IV, Et, UV, V't,r , P. '7 ,...j . . . .. . .... LAKE ELMO INFRASTRUCTURE IMP. 1-94 to 30th Street TKDA Project No. 13857,000 LEGEND 014,131.'„, ,A.. 14.2441, PROPERTY8. EASEMENT AREAS: 7V-L 704 trrr,,C r IrrrrrdrrrErr t SURVEY NOTES oics, -„74, rec Ai 1 , v A20•48'.1.9- c;i;APHCFC sf 1" Professional Land Surveyors 6776 Lake Drive NE, Suite 110 lino Lakes, MN 55014 Tel. (6.51)361-8200 iax (651)361-8701 LLeTTT4.; L., 1.12217,9,2 err ' 1 .11 11771 1717 TI IF CITY 012: - K E ELMO MAYOR AND COUNCIL COMMUNICATION DATE: REGULAR ITEM #: 11/06/2013 13A AGENDA ITEM: Keats MSA Street and Trunk Watermain Improvements — .Assessment Hearing on Street Improvements and Adopting the Final Assessment Roll SUBMITTED BY: Jack Griffin, City Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Adam Bell, City Clerk Cathy Bendel, Finance Director Chad Isakson, Engineering Project Manager oF - Introduction of Item ..... ...... City Engineer Report/Presentation City Engineer Questions from Council to Staff ....... ...... .................... ......... Mayor Facilitates - Public Input, if Appropriate Mayor Facilitates Call for Motion ..... ....... ....... ......... ....... Mayor & City Council Discussion.. ........ .......... ............ ...... ................................... Mayor & City Council Action on Motion ................. ........ ..... .................................. Mayor Facilitates SUMMARY AND ACTION g.p7uEsT: The City Council is respectfully requested to conduct the Final Assessment Hearing for street improvements completed as a part of the Keats MSA Street and Trunk Watermain Improvements. Pursuant to Minnesota Statutes. Section 429 the Council must conduct a final assessment hearing to declare the amounts to be assessed to the benefitting properties. The Council will also present and hear upon any objections to the proposed assessment whether presented verbally or in writing. The recommended motion for this action is as follows: "Move to approve Resolution No. 2013-91, Adopting the Final Assessment Roll for the street improveinentsfr the Keats MSA Street and Trunk Watermain Improvements." STAFF REPORT: On October 1, 2013, the City Council approved a Resolution declaring the costs to be assessed. ordering the preparation of the proposed assessment. and calling for the hearing on proposed assessment for the street improvements for the Keats MSA Street and Trunk Watermain Improvements. The Project is substantially complete and the special assessments for this project were established as fixed amounts for a Collector Roadway. Therefore the unit assessments remain unchanged with the final project costs. Pursuant to Minnesota Statutes, Section 429 the Council must declare the final amount to be assessed against the benefitting properties and the hearing on the proposed assessment for these improvements must be conducted. Staff has attached a proposed Final Assessment Roll. The final unit assessment amount for each benefiting property is S3,400. Mailed notice has been provided to each assessed property and notice of the public hearing has been published in the local paper in accordance with Minnesota Statutes, Section 429. The Final Assessment Roll must be certified to the County Auditor by November 30, 2013. RECOMMENDATION: Staff is recommending that the City Council adopt Resolution No. 2013-91, thereby Adopting the Final Assessment Roll for the street improvements for the Keats MSA Street and Trunk Watermain Improvements. The recommended motion for this action is as follows: "Move to approve Resolution No. 2013-91, Adopting the Final Assessment Roll for the street improvements for the Keats MSA Street and Trunk Watermain improvements." ATTACHMENT(S): 1. Resolution No. 2013-91, Adopting the Final Assessment Roll on Street Improvements 2. Final Assessment Roll 3. Notice of Hearing on Street Improvements CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2013-91 A SOLUTION ADOPTING THE FINAL ASSESSMENT ROLL FOR THE ST ET IMPROVEMENTS FOR THE KEATS MSA ST' ET AND TRUNK WATERMAIN IMPROVEMENTS WHEREAS, pursuant to proper notice duly Oven as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the street improvements for the Keats MSA Street and Trunk Watermain Improvements. NOW, THEREFORE, BE IT RESOLVED, Such proposed assessment, a copy of which is attached hereto and made a part hereof, is herby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. Such assessment shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2014, and shall bear interest at the rate of 4.50% percent per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2013. To each subsequent installment, when due, shall be added interest for one year on all unpaid installments. The owner of any property so assessed may, at any time prior to the certification of the assessment to the county auditor, pay the whole of the assessment on such property, with the interest accrued to the date of payment, to the City Clerk, except that no interest shall he charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he/she may, at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. Resolution No. 2013-91 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTH DAY OF NOVEMBER, 2013. CITY OF LAKE ELMO By: Mike Pearson Mayor (Seal) ATTEST: Adam Bell City Clerk Resolution No. 2013-91 CITY OF LAKE ELMO, MN. KEATS AVE NORTH MSA STREET IMPROVEMENTS PAGE 1 of 1 OCTOBER, 2013 FINAL ASSESSMENT ROLL NO. NAME ADDRESS PID UNITS AMOUNT 1 ZIERTMAN STEVEN R &JOAN M 5761 KEATS AVE LAKE ELMO 55042 0202921220001 1 $ 3,400.00 2 SLOMKOWSKI LEEANN M 5415 KEATS AVE LAKE ELMO 55042 0202921310003 1 $ 3,400.00 3 CROCKER GEORGE W & CYNTHIA L FOUSHEE 5093 KEATS AVE LAKE ELMO 55042 0202921330003 1 $ 3,400.00 4 SESSING DIANE L 5699 KEATS AVE LAKE ELMO 55042 0202921230003 1 $ 3,400,00 5 VOGEL WILLIAM J & CHERYL. 5055 KEATS AVE LAKE ELMO 55042 0202921330002 1 $ 3,400.00 6 MAGILL JOSEPH M & MAUREEN M 5275 KEATS AVE LAKE ELMO 55042 0202921310005 2 $ 6,800.00 7 MENZ RICHARD 1 5615 KEATS AVE LAKE ELMO 55042 0202921230001 1 $ 3,400,00 8 BERGER KATHLEEN A & DUSTIN M 5435 KEATS AVE LAKE ELMO 55042 0202921320002 1 $ 3,400.00 9 HERMANSON CHRISTINE L 5545 KEATS AVE LAKE ELMO 55042 0202921230005 1 $ 3,400.00 10 EGERSDORF RICFIARD J 9960 57TH ST LAKE ELMO 55042 0302921140002 1 5 3,400.00 11 BOETTCHER JEFFREY A & KARISSA 5630 KEATS AVE LAKE ELMO 55042 0302921140008 1 5 3,400.00 12 EGGEN PETER D & PAMELA K 5250 KEATS AVE LAKE ELMO 55042 0302921410002 1 $ 3,400.00 13 SPAETH KEVIN & KARI 5010 KEATS AVE LAKE ELMO 55042 0302921440017 1 $ 3,400.00 14 NELSON CYNTHIA JANE 5240 KEATS AVE LAKE ELMO 55042 0302921410003 1 $ 3,400.00 15 MEYER ROBERT F & MARIE 5220 KEATS AVE LAKE ELMO 55042 0302921440004 1 $ 3,400.00 16 SCHUBERT ROLF & KARIN A 5222 KEATS AVE LAKE ELMO 55042 0302921440003 1 $ 3,400.00 17 EDER MELVIN J & JANE R 4890 KEATS AVE LAKE ELMO 55042 1002921110005 1 $ 3,400.00 18 CARLSON JOHN F & CARRIE E 4950 KEATS AVE LAKE ELMO 55042 1002921110004 1 $ 3,400.00 19 KELCH JOYCE E 4855 KEATS AVE LAKE ELMO 55042 1102921220001 1 $ 3,400.00 TOTAL 20 $ 68,000,00 CITY OF LAKE ELMO NOTICE OF HEARING ON PROPOSED ASSESSMENT KEATS MSA STREET AND TRUNK WATERMAIN IMPROVEMENTS Notice is hc,cbv given that the City Council of Lake Elmo will nncct in the Council Chambers o[the City Hall at or approximately after 7:00 P.M. on Wednesday. November 6' 2013' to consider, and possibly adopt, the proposed uxscuonocot against ahuoino property for the Keats K1SA Street and Trunk VVotcnnoin inoponYennento. Adoption by the Council of the proposed assessment nnavoccur o<the huorinu. Tile fh}luvvin2are tile areas proposed to be assessed: Keats Avenue Szn:ot Improvements: The onnnun[k) he opcduUy assessed against each particular |oL piecc- or parcel of land located along Keats Avenue (b-orn Trunk Highway YOU may u1any time prior to certification of the assessment to the county auditor on November 15. i0l3- pay the entire assessment Oil nuch property 1otile City Clerk with inucrcxr accrued /o the date of payment. No interest shall be charged if the entire oxsesonocnl is paid to tbn City Clerk ]O d4!'s from the adoption of this assessment. YOU may at ail), dooc thereafter. pa}' to the City Clerk the entire amount of the assessment remaining unpuid' with interest accrued to December ]| of the year in which such payment is made. Such payment cnust be made he[mrc Novcrnbc, 15 (date oosenxnncnt certified to Count}' Auditor) or interest will be choriacd throu0b December -11 of tile succeeding year, If you decide not toprepay the assessment before the date given above the rulc of interest ibat v/il| apply is 4.50 percent per year. Once assessments are certified lotile County, the assessments are payable in cguo| annual iogaUnncn10 ex1cndio2 over a period of |O years. the first of the inNa||nocnio to be payable onorbefore the first Monday inJanuary I0l4-and will beat, interest ulthe rate nf 4.50 percent per unnurn from the duic of adoption of the usxcoxnuon1 resolution. To thc finl installment shall be added interest on the entire assessment from the date of Ulr assessment resolution until December 31. 2013. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The proposed usxcyynxxnt roll is on file for public inspection at the City Clerk's office. The ioio| amount of the proposed street improvement unxesonnont is $74.800. The Cir' cvn1/hu//on'/br the x/ree/ /oyrroroxxzn� �oc/ isl �24�8 Written or oral mhiecbony will be cml�idcn:d at tbc nncc1ing,. No oppcu| may be taken as to the amount of nn assessment unless a written objection signed h^'the affected property owner is U|cd with the municipal clerk prior to the assessment hearing or presented to dle presiding officer at the henhn(_,. The Council may' upon such notice consider any objection to the onooun{ofo proposed individual assessment uton aJjnurnud nnuetin��pon such further notice lo the O uectcdpropc�owners itdecnnsodv\onb|e. An owner may appeal on assessment to district court pursuant to Minnesota Statutes. after the adoption of' the asxcssn-tentand fi|in" ouch notice with the district court within ten days after service upon the Mayor or Clerk. Tile City Council is authorized in its discretion to defer the pu)nneni of an aaacosnocn1 for any honncstoud property owned by upera*n for whom it would be o hardship to make pavment if the owner is 65 )'ours of age or older and/or the owner is o pcmon retired by virtue of permanent and 1o\u| disability or by u person who is a nnennher of the Minnesota National Guard or other military reserves who is ordered into active military ucrviuc, as defined in section 190.05 xuhdivioion 5b or 5c. as stated in the person military orders. forx1nxn it would be hardship tnmake the payments. The owner must request a deferment of the uuoesonncnt at or before ihe public heahn, at which the uoseysnncn( is adopted and make application oil forms prescribed by tile City Clerk within 3Odays after the adoption. Notwithstanding ih� ob�ndards �guidelines cxtub|'xh�d hv[h {�kv kxdc�cnn� and / _ o , determining hardship. a deferment of an assessment may be obtained Pursuant to &Ainncunto Statutes Secdoil 4�5.|9'). DATED: October 1'2013 BYORDER OF THE LAKE ELMO CITYCOUNCDL Mike Pearson, Mayor CIT 1-\ E IE AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION DATE: REGULAR ITEM tf: 11/06/2013 13B Keats MSA Street and Trunk Watemmin Improvements — Assessment Hearing on Water Improvements and Adopting the Final Assessment Roll Jack Griffin, City Engineer Dean A. Zuleg,er, City Administrator Adam Bell. City Clerk Cathy Bendel, Finance Director Chad lsakson, Engineering Project Manager SUGGESTED ORDER OF BUSINESS: - Introduction of Item__ ...... ..... ...... ......... ....... Engineer - Report/Presentation_ .... ...... .............. . ..... ..... ...... ....... City Engineer - Questions from Council to Staff .......................... ...... ..... ........... _Mayor Facilitates - Public Input. if Appropriate ____________ ........ ..... ............... ....... . Mayor Facilitates Call for Motion ..... ........... .......... ........ .......... ..... Mayor & City Council - Discussion..... ..... ......... ..... ..... ........ ........... Mayor & City Council - Action on Motion.. ..... ______________________. ........... ..... ..... ...Mayor Facilitates SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to conduct the Final Assessment Hearing for watermain improvements completed as a part of the Keats MSA Street and Trunk Watenuain Improvements. Pursuant to Minnesota Statutes, Section 429 the Council must conduct a final assessment hearing to declare the amounts to be assessed to the benefitting properties. The Council will also present and hear upon any objections to the proposed assessment whether presented verbally or in writing. The recommended motion for this action is as follows: "Move to approve Resolution No. 2013-92., Adopting the Final Assessment Roll jr the rvatermain improvements _Or the Keats MSA Street and Trunk Watermain Improvements." STAFF REPORT: On October 1. 2013, the City Council approved a Resolution declaring the costs to be assessed. ordering the preparation of the proposed assessment, and calling for the hearing on proposed assessment for the trunk watermain improvements for the Keats MSA Street and Trunk Watennain improvements. The Project is substantially complete and the special assessments for this project were established as fixed amounts for a trunk watermain extension, Therefore the unit assessments remain unchanged with the final project costs. Pursuant to Minnesota Statutes, Section 429 th.e Council must declare the final amount to be assessed against the benefitting properties and the hearing on the proposed assessment for these improvements must be conducted. Staff has attached a proposed Final Assessment Roll. The final unit assessment amount for each benefiting property is $2,900. Mailed notice has been provided to each assessed property and notice of the public hearing, has been published in the local paper in accordance with Minnesota Statutes, Section 429. The Final Assessment Roll must be certified to the County Auditor by November 30, 2013. RECOMMENDATION: Staff is recommending that the City Council adopt Resolution No. 2013-92, thereby Adoptinge Final Assessment Roll for the watermain improvements for the Keats MSA Street and Trunk Watermain Improvements. The recommended motion for this action is as follows: "Move to approve Resolution No. 2013-92„4dopting the Final Assessment Roll for the watermain improvements fir the Keats MSA Street and Trunk Watermain Improvements." ATTACHMENT(S): 1. Resolution No. 2013-92, Adopting the Final Assessment Roll on Watermain improvements 2. Final Assessment Roll 3. Notice of Hearing on Watermain Improvements CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2013-92 A RESOLUTION ADOPTING THE FINAL ASSESSMENT ROLL FOR THE WATERMAIN IMPROVEMENTS FOR THE ATS MSA STREET AND TRUNK WATERMAIN IMPROVEMENTS WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the watemain improvements for the Keats MSA Street and Trunk Waterrnain Improvements. NOW, THEREFORE, BE IT RESOLVED. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. Such assessment shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2014, and shall bear interest at the rate of 4.50% percent per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2013. To each subsequent instalhnent, when due, shall be added interest for one year on all unpaid installments. The owner of any property so assessed may, at any time prior to the certification of the assessment to the county auditor, pay the whole of the assessment on such property, with the interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he/she may, at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. Resolution No. 2013-92 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTH DAY OF NOVEMBER, 2013. CITY OF LAKE ELMO By: Mike Pearson Mayor (Seal) ATTEST: Adam Bell City Clerk Resolution No. 20 I 3-92 CITY OF LAKE ELMO, MN. KEATS AVE NORTH WATERMAIN IMPROVEMENTS PAGE 1 of 1 OCTOBER, 2013 FINAL ASSESSMENT ROLL NO. NAME ADDRESS PID UNITS AMOUNT - 1 ZIER [MAN STEVEN R & JOAN M 5761 KEATS AVE LAKE ELMO 55042 02029212-20001 1 $ 4900.00 2 SLOMKOWSKI LEEANN N1 5115 KEATS AVE LAKE ELMO 55042 0202921310003 1 $ 2,900.00 3 CROCKER GEORGE W & CYNTHIA L FOUSHEE 5093 KEATS AVE LAKE ELMO 55042 0202921330003 1 $ 2,900,00 4 SESSING DIANE L 5699 KEATS AVE LAKE ELMO 55042 0202921230003 1 $ 2,900,00 5 VOGEL WILLIAM J & CHERYL 5055 KEATS AVE LAKE ELMO 55042 0202921330002 1 5 2,900,00 6 MAGILL JOSEPH M & MAUREEN M 5275 KEATS AVE LAKE ELMO 55042 0202921310005 1 $ 2,900.00 7 MENZ RICHARD J 5615 KEATS AVE LAKE ELMO 55012 0202921230001 1 $ 2,900.00 8 BERGER KATHLEEN A & DUSTIN M 5435 KEATS AVE LAKE ELMO 55042 0202921320002 1 $ 2,900.00 9 HERMANSON CHRISTINE L 5545 KEATS AVE LAKE FLMO 55042 0202921230005 1 $ 2,900.00 10 EGERSDORF RICHARD 1 9960 57TH ST LAKE ELMO 55042 0302921140002 1 5 2,900.00 11 BOETTCHER JEFFREY A & KARISSA 5630 KEATS AVE LAKE ELMO 55042 0302921140008 1 $ 2,900,00 12 EGGEN PETER D & PAMELA K 5250 KEATS AVE LAKE ELMO 55042 0302921410002 1 $ 2,900.00 13 SPAETH KEVIN & KARI 5010 KEATS AVE LAKE ELMO 55042 0302921440017 1 $ 2,900.00 11 NELSON CYNTHIA JANE 52411 KEATS AVE LAKE ELMO 55042 0302921110003 1 $ 2,900,00 15 MEYER ROBERT F & MARIE 5220 KEATS AVE LAKE ELMO 55042 0302921440004 1 $ 2,900.00 16 SCHUBERT ROLF & KARIN A 5222 KEATS AVE LAKE ELMO 55042 0302921440003 1 $ 2,900.00 17 EDER MELVINJ & JANE R 4890 KEATS AVE LAKE ELMO 55042 1002921110005 1 $ 2,900.00 18 CARLSON JOHN F & CARRIE E 4950 KEATS AVE LAKE ELMO 55042 1002921110004 1 $ 2.900.00 19 KELCH JOYCE E 4855 KEATS AVE LAKE ELMO 55042 1102921220001 1 5 2,900.00 20 EDER RICHARD F & JANET M 9825 47TH 51 LAKE ELMO 55042 1002921140004 1 $ 2,900.00 21 EDER DELMAR F & JOAN 4515 JULEP AVE LAKE ELMO 55042 1002921140007 1 $ 2,900.00 TOTAL 21 $ 60,900.00 C&TYOF LAKE ELM@ NOTICE OF HEARING ON PROPOSED ASSESSMENT KEATS MSA STREET AND TRUNK WATERMAIN IMPROVEMENTS Notice is hcrehv uiven that the City Council of Lake [\nno will onect in the Council Chambers of the City Hall at or approximately after 7:00 P.M. on Wednesday. Novernber h. 2013, in consider, and possibly udopL the proposed assessment against ubuttio) property, for the >{eu1s MS/\ Street and Trunk VVu1cnnuio {nnprnvonnonks. Adoption by the Council o[the proposed assessment may occur otthe hearing. The following are tile areas proposed to he assessed: Keats Avenue Trunk Water Improvements: The amount to be specially assessed against each particular lot, piece. or parcel ofland receiving an individual service stub located u|onu Keats Avenue (from Trunk Uichwny 36to47"' Street) and along 47"' Street from Keats Avenue oo45"'Street. is$2,4OO. You may at any dnne prior to certification of dlc assessment to the county auditor on November 15.201], pay the entire assessment no such ponpem�k`the City, Clerk with interest accrued to the date of payment. No interest shall be charged i[ the entire usxcymnmqni is paid to the City Clerk 30 days frnnn the adoption of this uuocxcnnon\. YOU may at an!' time thereafter, puv to thc City Clerk the entire amount Of tile usxccsrncnt remaining, unpnid' with interest accrued to December 31 of the \.cu[ in which such pmvcnzrk is made. Such payment must be nnudc before November 15 (date uxyeyoroent certified to Counr} Auditor) or interest will be churued through December ')l of the succeeding year. |f'Vou decide not to prepay the nssexsnncoi heFh,c dle date given above the ruic o|'in|crcxi that will apply is 4.50 percent per year. Once assessments are certified to the County. the assessments are payable in equal annual installments cx1endiuo over a period of |O years. the first of the installments to he payable on or before tile firs{ Monday inJanuary 2O\4. and will bear interest atthe rucc of 4j0percent permnnunn from the date o[adoption of the aoscuxnacn( resolution. To the first installment shall be added interest on the entire aascssnncu1 fnno the dnlc of the assessment resolution until December Sl. 2013. To each subsequent insiu|)nncnt when due shall be added interest for one year on all unpaid installments. The proposed usocsonlcnu ro|i is on file for public inspection at the City Clerk's office. Thc total amount of the proposed wu\cnnuin irnPrnvecncrk nosenonncnt is S03'800. The [i«' co/or/bo//on./b/' the n'o/u/17/0i1/ /nVx,n,eoren/ I)I-0jec/ b S762.214. Written or onu| objections will be considered at therncc1in8. No appeal moo) be taken as |otile amount u[ an assessment unless uwritten objection signed b!the affected property owner is filed with the municipal clerk prior to the assessment hcuziu, or presented to the presiding officer at the hearing. The Council nouy upon such nVhuc consider any objection Tothe unnountofu proposed individual assessment u1uoadjourned mecdn, upon such further An owner may uppcu| an assessment to district court pursuant to Minnesota Statutes. Section 429.08| hvecrvin,, notice u[the appeal upon the Mayor orClerk within �Vdoys after the adoption of the assessment and filing such notice with the district court within tell days after service upon the Mayor or Clerk. The [hT Council is uuU`nrLo:d in its discretion to defier the payment of all oomcssmcnd 6x' any burnco(cod property owned by a person for whom it would he o hardship to make payment ifthe nvmncr is 65 yeurx of o�c or older and/or the owner is o person retired by virtue of permanent and total disability o, by o person who is a nmcnohor of the Minnesota National Guard or other military reserves who in ordered into active noi|i1ury service, as defined in section 190.05 uuhdivixinn 5h or 5c' as stated in the person nni|i1ur>` orders. fnrw'hom it would be o hardship to make the payments. The owner must rcgucx( o deferment of the assessment at or before the public hearing at which the uoscusnocn[ is adopted and make application on forms Vn:nc,ibod by the City Clerk within 90days at -ter the adoption. Nulr/ithstaodin-, the standards and Luidc|incs rgohUahed by the City for determining a hardship. a deferment of' un assessment may be obtained pursuant to Minnesota Statutes Scchon43i|93. � DATED: October |,-0l� BY ORDER OF THE LAKE ELMO CITYCOUNCIL Mike Pearson, Mayor TI I I', CI- OF • =\..,1 LE M AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION DATE: REGULAR ITEM #: 11/06/2013 Lake Elmo Avenue Trunk Watermain Improvements — Resolution Receiving Feasibility Report and Calling Hearing on improvement Jack Griffin, City Engineer Dean A. Zuleger, City _Administrator Adam Bell, City Clerk Cathy Bendel, Finance Director Dave Snyder, City Attorney Chad lsakson, Project Engineer SUGGESTED ORDER OF BUSINESS: Introduction of ..... ...... ..... ...... ..... ...City Engineer Report/Presentation........ ........ .......... ..... ..... ..... . ............... ....City Engineer - Questions from Council to Staff ..... ....... ...... ................. ............. ..... Mayor Facilitates Public Input, if Appropriate ....... ...... .......... ......... ............ Mayor Facilitates Call for Motion ........... ..... ..... ...... ...... ........... Mayor & City Council Discussion............ ....... ............... ..... ....... ......... _Mayor & City Council Action on ........ . ............ ...... Mayor Facilitates SUMMARY AND ACTION REOUESTED: 14 The City Council is respectfully requested to consider adopting Resolution No. 2013-93 receiving the Feasibility Report and calling for a Public Improvement Hearing to be held on December 3. 2013. The recommended motion for this action is as follows: "Move to adopt Resolution No. 2013-93,, receiving the Feasibility Report and calling Hearing on Lake Elmo Avenue Trunk Watermain Improvements." STAFF REPORT: In September. 2013 the City received a written request to have municipal water available by the fall of 2014 to serve two active residential development projects and one pending commercial development. In response to this request, the City Council authorized the preparation of a feasibility study to be completed in order to identify the necessary improvements, the estimated project costs, and to consider the assessment of a portion of the project costs to properties adjacent to and benefitting from the improvements. The proposed improvements include the extension of trunk watennain along Lake Elmo Avenue, from the existing Village water system, south approximately 2.5 miles to the future intersection location of Lake Elmo Avenue and 51.1' Street. The improvements are identified for construction in 2014 and are consistent with the draft capital improvement plan. Individual home service stubs and fire hydrants will be installed as a part of the project as the trunk waterniain is extended past existing residential properties. The improvements will benefit the property owners by providing them the opportunity to connect to the municipal water system and will provide increased fire protection for the property. The feasibility report is necessary to satisfy the state required process to assess the benefiting property owners if the City wishes to levy assessments as part of the project. This project is being installed as part of the overall water system capital improvement plan, and not as a project to specifically deliver municipal water to the adjacent properties. Therefore the adjacent properties are not required to pay 100% of the infrastructure extension costs as is seen in other utility extension projects, but the properties will receive benefit. Staff will present the findings and recommendations of the Feasibility Report at the meeting. The report identifies 32 resident properties (1 unit each) and 1 commercial property (3 units) as benefiting from the proposed improvements. It is recommended each benefiting property be assessed a 52,900 lateral benefit for the improvements, with an additional 52,900 lateral benefit charge deferred until the property chooses to connect to the water system. RECOMMENDATION: Staff is recommending that the City Council adopt Resolution No, 2013-93, receiving the Feasibility Report and calling Hearing on Lake Elmo Avenue Trunk Waterrnain Improvements. The recommended motion for this action is as follows: "Move to adopt Resolution No. 2013-93, receiving the Feasibility Report and calling Hearing on Lake Elmo Avenue Trunk Itatermain Improvements.'' ATTACHMENT(S): 1 Resolution 2013-93. Receiving the Feasibility Report for the Lake Elmo Avenue Trunk Watermain Improvements and Calling Hearing on Improvement. 2. Notice of Hearing on Improvement. Project Schedule. 4. Location Map. 5. Feasibility Report (avallablefbr review at City Hall) CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2013-93 A RESOLUTION RECEIVING A FEASIBILITY REPORT FOR THE LAKE ELMO AVENUE TRUNK WATE AIN IMPROVEMENTS AND CALLING HEARING ON IMPROVEMENT WHEREAS, pursuant to City Council authorization, adopted on September 17, 2013, a feasibility report has been prepared by FOCUS Engineering, Inc. to extend the Village water system approximately 2.5 miles south along Lake Elmo Avenue, from 30th Street North to the future intersection of Lake Elmo Avenue and 5th Street, to provide municipal water service to developing properties in the southeast part of the City; and WHEREAS, the feasibility report recommends that connection service stubs he installed to properties located adjacent to the watermain improvements and recommends that a portion of the cost of the improvements be assessed pursuant to the City's Special Assessment Policy and Minnesota Statutes, Chapter 429; and WHEREAS, the feasibility report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvements as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE, BE IT RESOLVED, 1. That the City Council will consider the improvements in accordance with the report and the assessments of the abutting properties for all or a portion of the cost of the improvements pursuant to Minnesota Statues, Chapter 429 at an estimated total project cost of S2,894,000. 2. A public hearing shall be held on such proposed improvements on the 3rd day of December. 2013, in the council chambers of the City Hall at or approximately afier 7:00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTH DAY OF NOVEMBER, 2013. CITY OF LAKE ELMO By; Mike Pearson Mayor (Seal) ATTEST: Adam Bell City Clerk Resolution No. 2013-93 [|TY0FLAKE ELM8 NOTICE DFHEARING ONIMPROVEMENT LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS Notice is hcn:hy uiYcn that the Chv Council of Lake Elmo will meet in the counci| chunmbeo n[the city hm|| at orapproximately after 7:0O P.M. on Tuesday, I)cconbcr3, 201]' to consider the nnukio- of the [b||ov/ing in}provrnneo\s' pursuant to Minnesota The improvement will consist of extending the Village water systexn approximately 2.5 rnUcs south along Lake Eli -no Avenue, from 30th Street North to the future intersection of Lake 6|rno Avenue and 51h Street, to provide municipal water service u` developing properties in the oouAhcuut part o[the City. Individual service y/ubs will be ius/u|\od to properties with existing homes that are located ad1jacent to the waturniain improvements. Fire hydrants will he installed along the corridor, providing increased fire suppression capabilities in the extended service area. The area proposed to he assessed for these improvements include the properties with cximLioo residences and located u|ono Lake B000Avcuuc, dirccUv ubuKio-1hc location of the proposed vvu1ennain improvements. The estimated total cost ofthe innpro*cnncnts is S2'894.000. /\ n;usonuh|e estimate of the impact ofthe assessment will be uvmi)ah|c at the hearing. Such persons as desire to be heard with reference to the proposed improvements will be heard at this meeting. DATED: Noveonhcr6.2013 BYORDER OF THE LAKE ELMOCITY COUNCIL Mike Pearson, Mayor PROJECT SCHEDULE CITY OF LAKE ELMO LAKE ELMOAVENUE TRUNK VVATER[NA|NIMPROVEMENTS PROJECT NO. ZO1lIS3 ENGINEERING, inc. Cara Gehe��P.[. Jack Griffin, P.E. Ryan Stempsk�P.E. Chad Isakson, P.E. 651.300.4261 651300.4264 651.300.4267 651.300.4283 SEPTEMGE*20l3 September l7,Z0l3 Council authorizes Feasibility Report. November 6,2O13 Presentation of Feasibility Report. Council accepts Report and Calls Hearing. Novennber,ZOl3 Property owner meeting. Presentation of Report findings and recommendations. December 3,Z01] Public Improvement Hearing. Council orders Preparation of plans and specifications. March 4,2O14 Council approves Plans and Specifications; Orders Advertisement for Bids. April 8,Z014 Receive Contractor Bids. April 15,2O14 Council accepts bids and awards Contract. May II,ZOl4 Conduct Pre -construction Meeting and Issue Notice tnProceed. September, 2014 Substantial completion (estimated 10-l3weeks). Octnber,ZOl4 Final Completion. Apvimi JU 111 Mir PRO]. NO. 2013.1 33 LAKE ELMO, SOTA OCTOBER, 2013 2000 FIGURE NO. LOCATION MAP LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS 40,00 Feet AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: YOR AND COUNCIL COMMUNICATION DATE: REGULAR ITEM #: 11/06/2013 l 5 Approve Resolution 2013-94, A Resolution Granting Assessment Deferral For Hardship to Eligible Properties Adam Bell, City Clerk Dean A. Zuleger, City Administrator Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS Introduction of Item .......... . ..... ........................... ........ ........ ......... .................... Staff Report/Presentation.. ...... ........... .......... ......... ....................... ..... ............ ..... Staff - Questions from Council to Staff......... ..... ............. ....... Mayor Facilitates - Public Input, if Appropriate ......... ....... ...... ....................... Mayor Facilitates Call for Motion .......................................... ........ ....... Mayor & City Council Discussion ....... ..... .............. ..... . ..... ..... ............. ......... ......... Mayor & City Council Action on Motion......... ...... ..... ........................ ................... Mayor Facilitates SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to approve Resolution No. 2013-94, A Resolution Granting Assessment Deferral For Hardship to Eligible Properties by taking the following action: "Move to approve Resolution No. 2013-94, A Resolution Granting Assessment Deferral For Hardship to Eligible Properties pending eligibility verification" FINANCIAL IMPACT: The financial impact of granting the deferral is that the deferred amount of the respective assessments will be delayed for the duration of the deferment. In this case, the deferment is valid until one of the following conditions set forth in the special assessment policy: (1) The death of the owner when there is no spouse whom is eligible for deferment, (2) The sale, transfer or subdivision of the property or any part thereof, (3) The property should lose its homestead status, (4) The City Council should determine that the hardship no longer exists. A review of the hardship will be conducted every three to five years. The proposed deferments include $6,000 total assessment — $3,000 each — assuming both owners are eligible for deferral. The City would book those funds as long-term receivables. BACKGROUND INFORMATION: On November 16, 2010 the City adopted Resolution No. 2010-063, Special Assessment Policies and Procedures for Public Improvements. Pursuant to that adopted policy, "the City Council will consider deferment for the payment of special assessments on any homestead property, owned by a person 65 years of age or older, or retired by virtue of permanent and total disability." The excerpted portion of the policy is attached to this memo. The City recently adopted the 2012 Street and Water Quality Improvement Final Assessment Roll on October 1, 2013. The adopted assessment for this project is $3,000 per parcel. Notices of the final assessment was mailed to all affected property owners and legally published. The notice included information for the legal option for deferral. The City will certify the unpaid assessment roll to Washington County on November 15, 2013, for addition to the respective property taxes. STAFF REPORT: Staff has received requests from two property owners for deferral under the 65 years of age or older provision of the assessment policy. City Staff is currently verifying the eligibility of those applications, and upon verification, will classify those properties as deferred in its certification to the County if the Council elects to grant the deferral. RECOMMENDATION: Staff recommends the City Council approve Resolution No. 2013-94, A Resolution Granting Assessment Deferral For Hardship to Eligible Properties by taking the following action: "Move to approve Resolution No. 2013-94, A Resolution Granting Assessment Deferral For Hardship to Eligible Properties Pending Eligibility Verification" ATTACHMENTS: 1) Resolution No. 2013-94 2) Special Assessment Policy (deferral excerpt) CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION 2013-94 A RESOLUTION GRANTING ASSESSMENT DEFE' FOR HARDSHIP TO ELIGIBLE PROPERTIES WHEREAS, the City of Lake Elmo is; and WHEREAS, the City recently approved the 2012 Street and Water Quality Improvement Final Assessment Roll on October 1, 2013, and the City will certify the unpaid assessment roll to Washington County on November 15, 2013, for addition to the respective property taxes; and WHEREAS, under the City's assessment policy, certain assessments are eligible for deferral under certain circumstances; and WHEREAS, the City Council will consider deferment for the payment of special assessments on any homestead property, owned by a person 65 years of age or older, or retired by virtue of permanent and total disability. A hardship may be deemed to exist when the annual principal installment of all assessments levied against the property exceeds two percent (2%) of the adjusted gross income of the applicant as evidenced by the applicant's most recent federal income tax return, and total assets (excluding the homestead property) do not exceed six times the adjusted gross income; and WHEREAS, the City Council may also determine, on a case by case basis, the existence of a hardship on the basis of exceptional and unusual circumstances not covered by these standards and guidelines, if done in a non-discriminatory manner and without giving the applicant an unreasonable preference or advantage over other property owners; and WHEREAS, during the period of deferral, interest shall be applied annually to the unpaid principal balance at the rate established on the original special assessment, or as adopted by resolution of the City Council at the time the original assessment is adopted; and WHEREAS, the deferment shall terminate and all principle and interest becomes due and payable upon the occurrence of any of the following events: (1) The death of the owner when there is no spouse whom is eligible for deferment, (2) The sale, transfer or subdivision of the property or any part thereof, (3) The property should lose its homestead status, (4) The City Council should determine that the hardship no longer exists. A review of the hardship will be conducted every three to five years; and WHEREAS, the City has received applications for deferral from certain property owners claiming eligibility for deferral under the 65 years of age or older provision of the policy. City Staff is currently verifying the eligibility of those applications, and upon verification, will Resolution 20 13-94 classify those properties as deferred in its certification to the County if the Council elects to grant the deferral. NOW THEREFORE BE IT RESOLVED, that the City of Lake Elmo grants a special assessment deferral to the following property owners, upon verification of eligibility: Property Owner: John B. & Barbara L. Thill Property Address: 8330 59th Street, Lake Elmo Parcel ID#: 04.029.21.21.0015 Original Assessment: $3,000.00 Property Owner: Marlene Lee Property Address: 5920 Highlands Trail, Lake Elmo Parcel ID#: 04.029.21.22.0002 Original Assessment: $3,000.00 ADOPTED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO THIS SIXTH DAY OF NOVEMBER 2013. CITY COUNCIL CITY OF LAKE ELMO By: ATTEST: Adam Bell City Clerk Mike Pearson Mayor Resolution 20 I 3-94 FL EEL PECI ESS E T CIE CE ES P VE E T Adopted by Resolution No. 2010-063 on: November 16. 2010 City -owned properties, including municipal building sites, parks and playgrounds, but not including public streets and alleys, shall be regarded as being assessable on the same basis as if such property was privately -owned. K. Improvements specifically designed for or shown to be of direct benefit to one or more properties may be constructed by the City. The costs for these improvements will be assessed directly to such properties, and not included in the assessments for the remainder of the project. An example of this would be utility service lines running from the main lines to the property. Benefit Appraisals: In the event that City staff has doubt as to whether or not the proposed assessments exceed the special benefits to the property in question (increased property value as defined by State law), the City Council may order benefit appraisals as deemed necessary to support the proposed assessments. A property owner may elect to offset Special Assessments against condemnation awards by executing a Net Assessment Agreement with the City Council, N. Assessment Deferral Procedure for Green Acres Parcels: In cases where improvement projects are determined to benefit properties that have been certified to qualify for Green Acres exemption, the City will determine that portion of the project cost that benefits those properties, and finance that portion of the project cost as a system cost. During the period of deferral, interest shall be applied annually to the unpaid principal balance of the deferred amount at the rate established on the original special assessment, or as adopted by resolution of the City Council at the time the original assessment is adopted. Once the benefiting properties no longer qualify for Green Acres status, the City may recover the unpaid principal balance plus interest either through assessments or connection charges. O. Assessment Deferral for Hardships: The City Council will consider deferment for the payment of special assessments on any homestead property, owned by a person 65 years of age or older, or retired by virtue of permanent and total disability. A hardship may be deemed to exist when the annual principal installment of all assessments levied against the property exceeds two percent (2%) of the adjusted gross income of the applicant as evidenced by the applicant's most recent federal income tax return, and 12 total assets (excluding the homestead property) do not exceed six times the adjusted gross income. The City Council may also detennine, on a case by case baeka, the existence of e hardship on the basis of exceptional and unusual circumstances not covered by these standards and OuideUnes, if done in a non-discriminatory manner and without giving the applicant an unreasonable preference or advantage over other property owners. During the period of deferral, interest shall be applied annually to the unpaid principal balance at the rate established on the original special assessment, or as adopted by resolution of the City Council at the time the original assessment is adopted. The deferment shall terminate and all principle and interest becomes due and payable upon the occurrence of any of the following everts: (1) The death of the owner when there is no spouse whom is eligible for deferment, (2) The sa|e, transfer or subdivision of the property orany part thereof, (3) The property should lose its homestead status. (4) The City Council should determine that the hardship no longer exists, /\ review of the hardship will beconducted every three 10five years. 13 THN, crry LNKE E AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION DATE: REGULAR ITEM #: Consider Parks Commission Appointment Adam Bell, City Clerk Dean A. Zuleger, City Administrator Beckie Gumatz, Deputy Clerk 11/06/2013 16 SUGGESTED ORDER OF BUSINESS: Introduction of Item ............. ........... ...................... ........................... ..... ........Staff Report/Presentation ...... ..... . ............ ....... .......... ........................Staff Questions from Council to Staff... ....... ...................................... Mayor Facilitates Public Input. if Appropriate ..... ........................... ..... ........... Mayor Facilitates Call for Motion ........................ ..... ...... Mayor & City Council Discussion ..... ....................... ..... .................... Mayor & City Council Action on Motion............. ....... .............................................. ..... Mayor Facilitates SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to formally appoint a 2nd Alternate on the Parks Commission. The options before the Council are as follows: a) If the Council desires to approve the appointment of Mary Frick, it can do so by taking the following action: "Move to appoint Mail, Frick of 2773 Lisbon Ave N as 2' Alternate on the Lake Elmo Parks Commission, effective imnzediately." b) If the Council desires to approve the appointment of George Johnson, it can do so by takii the following action: "Move to appoint George Johnson of 3070 Lake Elmo Avenue as 2nd Alternate on the Lake Elmo Parks Commission, effective immediatell%" ) If the Council desires to further deliberate the appointment, it can do so by taking the following action: "Move to postpone making any appointment until a later City Council Meeting. BACKGROUND INFORMATION: With the recent departures from the Parks Commission. there is currently one position open. It is recommended that the Council makes an appointment without much delay so that the Parks Commission can be fully staffed and operational as soon as possible. Applicants Mary Frick and George Johnson recently applied for the vacant Commission seat. They were interviewed for the position on October 15, 2013. Council interviewed one additional candidate immediately prior to this meeting and he has since withdrawn his application. At the Mayor's request, staff prepared action for one appointment tonight so as to move forward filling the Parks Commission. The question of this appointment is now before the Council. The Council has the option to appoint Ms. Frick, appoint Mr. Johnson, or postpone any appointment decision until a later City Council Meeting RECOMMENDATION: Staff is requesting the City Council foimally appoint a 2nd Alternate on the Parks Commission. The options before the Council are as follows: a) If the Council desires to approve the appointment of Mary Frick, it can do so by taking the following action: "Move to appoint Mare Frick of 2773 Lisbon Ave N as 2' Alternate on the Lake Elmo Parks Commission, effective immediately." b) If the Council desires to approve the appointment of George Johnson, it can do so by taking the following action: "Move to appoint George Johnson of 3070 Lake Elmo Avenue as 2nd Alternate on the Lake Elmo Parks Commission, effective immediately." c) If the Council desires to further deliberate the appointment, it can do so by taking the following action: "Move to postpone making any appointment until a later City Council Meeting. ATTACHMENTS: 1. Mary Frick Parks Commission Application 2, George Johnson Parks Commission Application 2 Ti fi FY OF LAKE ELM() Application for Park Co mission ppohitment Please return to City Clerk's Office - Thank You for your interest in the Lake Elmo Park Commission Date: 09/27/2013 Name: Mary L Frick 2773 Lisbon Ave N, Lake Etmo, MN 55042 Address: Phone Number: H) 651-773-7052 w) 651-773-7052 C) 651-308-1778 Email: Resume Attached (Optional): Yes LI No 0411 /73rY er de 1. Why are you interested in serving on the Lake Elmo Parks Commission? What personal interests and expertise will you bring? I view serving on the Lake Elmo Parks Commission as a way to give back to the community and to our parks. place tremendous value in our parks and have used them extensively all year round for many years. My involvement is cross -generational, as my children have used the parks for outdoor recreation and sports activities. I know the parks don't exist without considerable work. I'm an outdoors advocate and have an advanced degree in Ecology. I'm very familiar with our surrounding County and State Parks and I'm knowledgeable of their strengths and useage. I bring business savy and knowledge, having had an extensive career in business. 2. How will those skills and interests be of service to the development and management of the city's parks, trails and natural areas? Being routinely in the parks, I've first hand knowledge of their condition: how the parks are being used, by whom and how frequent. This provides insight en how to improve and optimally maintain these areas. As an outdoor's advocate and trained in ecology, I'm vested in developing and maintaining our natural areas, tm able to assist in how the trails are developed and used, as I'm on them at year long; either walking, running, snow shoeing or cross-country skiing. My long time in business has taught me the value of good communication and working well with individuals and teams, trn skilled in developing departments and organizations and well versed in budgets. Through my work, rim adept at dealing with government regulations, which may bring value in dealing with park policies, 3. What do you see as the role and function of the Parks Commission? How does this relate to the role arid responsibility of the City Council in Park matters? The Commission should strateoically plan, direct and oversee the development and maintenance of our parks, so that our citizens and future generations may be provided optimal use and enjoyment of our parks, The Commission should actively seek input from the community on interests and desires regarding our parks, analyze community needs and come to consensus on how best to develop and maintain our parks, The Commission should prioritize park needs and work within budget limits. The Commission should serve to advise and direct the City Council on park matters and provide assistance if conflicts Wall. 4. What value do parks and trails have to our citizens? What roe or function do they provide? Studies have shown the rnental and physical health benefits of spending time outdoors, Our parks and trails provide our citizens an opportunity to be exposed to the natural environment and their benefits, There is a vast array of opportunities to enjoy our parks. With our theater of seasons, there is much to do and can be provided to our citizens. The trails provide many varied physical activities ifichether it be a walk, a jog, horseback riding or skiing or snow shoeing in the winter. Socially, there might be a picnic or Barnes played in the parks. There eur game fields for competitive sports. For the young and old, there is much to sae and do outdoors. It might be orienteering. fishing, swimming or canoeing. There iS the opportunity to observe nature and to take in it's many wonders, perhaps bird etch or to photograph nature. 5. How much time do you have OF are you willing to devote to Perks Commission activities? I could provide as much as 4 to 8 hours a wee,k. I've recently become semi -retired, and now work as a part-time consultant in a medical field. on far Park Comrnsson :44aDoiltment Please- rim Clzyerks Office 771x1k. Yat; for yz.vr ir,Q'erest the Lake Erna Perk- a:eramissizNr. 3 t.itorge.jcihnson, 070 Lake AdSress: Pf.ICIfla Number: 41: 173-5195 . _ ,.:,eatrgegenvisioncrlanetcorri Reistime Aitar.,"neti iry an ltat interesteS silsvirs.:; an thc..: Lake Sr= Parit.s Comrnisolo7'i? palsoriz'i interasz zav„ie.-ertize 2atz,z,z, cmrtc.1.-11-zyr 1."*.: urftr tizztels pz‘: weed;K. 1,Av.1 L ia;,rizid 771,imze irt ‘s,r.t- a.,c,x-sisnszt resztrs7 trairtAil anci 7un 1Crawnpaite.s. z.nissv t.Isstmess sossn arri ratlyr=4. os,r,Zr-sra-e. iz,"" a.n.C. 02111-0,111g. cor,..tr,Js7as ovor slratagc ilannincT Z. H;ow wX tzs k3i anc4., interest be of serviss te. the .e.tletopment.azzd Pzrziroziqwzgar,Z. QT. tile thy's. pants, iTifir4 ;sad sys.1„,urSi. zmars? az17. n rt.".ze Z1-7 zr..11:-'.,,113"-',..-a7 atissclior4 gzezz: stesiitirigtrtftsreizezi e'mrt? mz:e7172. is-ss rzr"-;zt. ::.:7",riJ see as the TOje- end ftinctien of the Parks COMM i.'SbriC'n? tL 2t. tOanfl 5Zsp:ansbility f the C! OourI r. Prt; 55,1z. lezr cz^zz,z1.4zZior. wilt! C-itvC.zjnzirrirreflEflt 4 TieFK atv:: 'Anet rel.*. 0,- fencnion tt'ci nitt,1! 171r7 .nz; E. 1,,,sw ,OT are, y.C..1,1 C,7,4711171ii",7,Z°Z;r, a‘stivities'." ' •".7., 4 71,r, trztl '7cz.;,t;',74 t".7 '•:ssarfa WIZ," Z.:7c4:4"4 ";:"ZzarZI SE4 '.,T• 1r , t.'„--,za tr7:-..!z. ),"'.1:17:: TI ( jk1E ELNIO MAYOR AND COUNCIL COMMUNICATION AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: Planning Commission Nick Johnson, City Planner DATE: REGLTLAR ITEM #: VMX — Village Mixed Use District Zoning Text Amendment Kyle Klatt, Planning Director Dean A. Zuleger, City Administrator SUGGESTED ORDER OF BUSINESS: 11/06/2013 17 - Introduction of Community Development Director - Report/Presentation.... ...... ...... ....... ..... Community Development Director Questions from Council to Staff .................. ......... ..... .......... ........ Mayor Facilitates Public Input, if Appropriate ...... ............. ..... .... Mayor Facilitates Call for Motion ..... ...... ................... .................Mayor & City Council Discussion .............. . ...... ...... ........... ..... ............ ......... ..... Mayor & City Council Action on Motion.. ...... ..... ........ ........... ..... .......... ........... Mayor Facilitates PUBLIC POLICY STATEMENT The recently approved Comprehensive Plan update for the Village Planning Area calls for the creation of a new mixed -use zoning district that will replace the existing intermingling of commercial, residential, and public zoning classifications within the central portion of the Village area. Upon approval of the City's Comprehensive Plan update by the Met Council, the City will be able to adopt a zoning map amendment to rezone those portions of the Village that are designated for mixed use in accordance with this plan. FISCAL IMPACT: None — the adoption of the VMX — Village Mixed Use District is one of the steps necessary to implement the land use plan for the Vi]lage Planning Area. SUMMARY AND ACTION REOUESTED: The City Council is being asked to consider adopting a new VMX — \Tillage Mixed Use Zoning District that would be added as one of the urban service zoning districts in the Lake Elmo Zoning Ordinance. Specifically, this district would be incorporated into Article 11 of the revised Ordinance, which is the section of the code that contains the standards for each of the City's zoning districts. The City has previously approved new urban residential districts, revised the rural zoning districts to match the new format. and updated the general commercial districts within Article 11. The VMX ordinance has been drafted in order to help implement the recently adopted land use plan for Village Planning Area. The Planning Commission recommends that the City Council approve the proposed text amendments to the Zoning Ordinance to add a VMX— Village Mixed Use .District by undertaking the Ibllowing action: "Move to approve Ordinance 08-091 amending Chapter 154 of the City Code and adding the VMX Village Mixed Use District to the Zoning Ordinance" In addition, Staff is recommending that the City Council approve S11111111ary publication of the ordinance through the following motion: "Move to approve Resolution No. 2013-95, authorizing summary publication of Ordinance 08-091." BACKGROUND INFORMATION: A major component of the land use plan for the Village Planning Area, which is scheduled to be reviewed by the Met Council later this month, is the creation of a mixed -use development area around the existing downtown core. The intent of the VMX ordinance is to facilitate development that is consistent with a compact, walkable environment that builds upon the historical land use patterns of the Village. It has also been designed to allow a wide range of uses and activities and encourages the mixing of different use types. The ordinance includes standards for specific development types with provisions that address the unique character of the Village. In general, the proposed ordinance standards will allow a much higher degree of flexibility for building and activity in the Village than is presently permitted under current ordinances. There are presently three distinct districts in the Village for commercial, residential, and public development, and none of these districts are structured in a manner that is consistent with the goals and objectives of the Comprehensive Plan. By creating a new VMX district within the Village Planning Area, the City will better be able to plan for future development that meets the objectives of the Village Land Use Plan. PLANNING COMMISSION REPORT: The Planning Commission has reviewed the proposed VMX zoning district on multiple occasions dating back to March of 2013, including a Planning Corrunission Workshop on 10/7/13 with representatives of the Village Work Group, who established the vision for the Village Land Use Plan. Through reviewing the proposed VMX district over several months, the Planning, Commission provided significant input, and staff has refined the zoning district through multiple iterations. The Planning Commission held a public hearing on the VMX District on 9/23/13 and continued the hearing on 10/14/13. No testimony was received on either date. The P]anning Commission did recommend several amendments to the proposed draft, all of which are reflected in Ordinance 08-091. Upon reaching consensus over the various minor amendments to the VMX district, the Planning Commission unanimously recommended the ordinance for approval (Vote: 6-0), PLANNING COMMISSION RECCOMENDATION: The Planning Commission recomnzends that the City Council approve the proposed text amendments to the Zoning Ordinance to add a — J7liage Mixed Use District by undertaking the,fiXowing action: "Move to approve Ordinance 08-091 amending Chapter 154 of the City Code and adding the 'MA" Village Mixed Use District to the Zoning Ordinance" In addition, Staff is recommending that the City Council approve sunintary publication of the ordinance through the Ib/lowing motion: "Move to approve Resolution No. 2013-95, authorizing summary publication of Ordinance 08-091." ATTACHMENTS: 1. Ordinance 08-091 2. Resolution No. 2013-95 3. Draft Village Land Use Plan — Map 3-5 4. Draft Village Land Use Plan -- Excerpt Regarding Implementation 2 CITY OF LAKE ELMO COUNTY OFWASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-091 AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY ADDING A VMX-VILiAGE MIXED USE ZONING DISTRICT TOTHE ZONING ORDINANCE SECTION 2. The City Council ofthe City of Lake Elmo hereby amends Title XV: Land Usage; Chapter 154: Zoning Code, by adding the following language: Article 11 - VILLAGE MIXED USE DISTRICT 5154.500 Purpose and District Description 5154.501 Permitted and Conditional Uses 5154.502 Lot Dimensions and Building Bulk Requirements §154.503 Dimensional Requirements and Preservation ofOpen Space 5154.504 General Site Design Considerations L/0XDistrict §154.505 Development Standards for Specific Uses 5154.506 VMXDistrict Design and Demolition Review 5154.507 Accessory Uses and Structures 5154.508 Residential Accessory Structures 5154.509 Accessory Uses 5154.510 Accessory Uses and Structures Not Listed 5154'500 Purpose' The purpose nfthe VMXdistrict is to provide an area for compact, nixed use development made mutually compatible through acombinadon ofcareful planning and urban design and coordinated public and private investment. This district isintended tucontinue the traditional mixed use development that has occurred in the Village area by allowing retail, oervice, nhfice, civic and public uses uswell as residential units. The mixture nf[and uses within the district is essential toestablishing the level of vitality and intensity needed to support retail and service uses. The placement of building edges and treatment ofbuilding, parking, iandscaping, and pedestrian spaces is essential (ncreating the pedestrian friendly environment envisioned for the VMX district. The standards in this chapter are intended to implement and effectuate the principles and relationships established in the Village Master Plan, which will becarried out through specific standards related tosite planning, siynage, architecture, building materials, and landscaping. Renovation and infiU oftraditional storefront -type buildings is encouraged, and parking standards may bewaived to recognize the availability ofoo'street and shared parking facilities. §154'501 Permitted and Conditional Uses. Table 11 1 Lists all permitted and conditional uses allowed inthe urban residential districts. ^'P" indicates permitted use, "C" a conditional use. Uses not soindicated shall be considered prohibited. Cross-references Listed in the table under "Standards" indicate the location within this Ordinance of specific development standards that apply tnthe listed use. A. Combinations of uses. The following use types may be combined on a single parcel. 1. Principal and accessory uses may becombined on single parcel. I. Aphndpai and secondary dwelling unit may be combined according 1nthe standards of 3. Single-family attached ormulti'fami[y complexes designed for rental orcondominium occupancy, since these typically include multiple units and buildings on a single parcel. 4. Other permitted or conditional uses allowed within the district may be combined on a single parcel, provided that unified and integrated site plan is approved. The entire development must beapproved asaconditional use. 5. A mixed -use building that combines permitted or conditionally permitted residential, service, retail and civic uses may be developed meeting the form standards of this Article. Office orstudio uses on upper stories are encouraged. Table 11 - 1: Permitted and Conditional Uses, VMX Districts Standard Residential Uses Household Living Single-family detached dwelling Two-family dwelling Single-family attached dwelling Multifamily dwelling Secondary dwelling Ljve'workunit Group Living Group Home P Group Residential Facility C Congregate Housing C Semi -Transient Accommodations [ Public and Civic Uses � Community Services P Day Care Center P Public Assembly [ Religious Institutions [ Schools, Public and Private ' [ Services Business Services P Business Center P Offices p Communications Services P Education Services P Financial Institution | p Funeral Home L 2 Lodging Medical Facility Membership Organization c•., Nursing and Personal Care Personal Services P Repair and Maintenance Shop Trade Shop C 155.505.F Veterinary Services C 154.505.G Food Services Standard Restaurant P 155.505.5 Restaurant with Drive -through C 155.505.S Drinking and Entertainment P 155.505.5 Sates of Merchandise Retail Trade ' P Farmer's Market , C Garden Center i C Neighborhood Convenience Store ' P ' ' 7.',' .'..•",,:r''.., A' Shopping Center C Wayside Stand P Automotive/vehicular Uses Automobile Maintenance Service C. Automobile Parts/Supply Gasoline Station Parking Facility Sales and Storage Lots CFfsf. Outdoor Recreation Outdoor Recreation Facility CSS. r Parks and Open Areas Indoor Recreation/Entertainment Indoor Athletic Facility C Indoor Recreation C Transportation and Communications Broadcasting or Communications Facility C Accessory Uses Home Occupation P Bed and Breakfast C Domestic Pets P Family Day Care P .7: / Parking Facility Solar Equipment Group Family Day Care � [ Temporary Sates P P / P Swimming Pools, Hot Tubs, Etc. P Other Structures Typically Incidental and � p � | Clearly Subordinate to Permitted Uses Note: Standards listed /nTable /Y'/are listed byArticle, Section and Subsection. Retail Trade inthe VMXDistrict includes all uses and activities defined nsRetail Trade in§155.507.8.5 with the exception of building supplies sales and warehouse club sates. 5154'502 Lot dimensions and building bulk requirements. Lot area and setback requirements shall bensspecified inTable 11'2. Lot Dimension and Setback Requirements, Tnbhe11-2: Lot Dimension and Setback Requirements, V0CXDistrict VMX Minimum Lot Area (sq.ft')° ---- ------------- — non-n�soenna�use none Singhe---iyDetach- i�-�-----------5---�-- -- ' _,_-_-_ -�_ _' __ _ - |wo'�am�iyDvv_eii/ng(per_unit 3,000 Single -Family Attached (per unit) c2,500 --- ----------- -' - �uiU'�an�(yDv^�0ng(peruniq 1.80O \econdaryDwo(Ung See154.45-"c Live -Work Tj-i�- '----- -'-----1. 0 1 — - [ongregmteHnush`g -------'------`--���'��p=' bthl_ S I 111111 � Maximum Lot Are (acres) ResidentialStructures -----�-------�-----N _cne_r�_�ruccures ________________________________�__ u Minimum Lot Width (fee) Single Famii Dwelling 50 -----------'----------- -___-____-�-' -__-_ Tvvn'Fam/`k/DvveK/ng U�eru��) ]0 Single -Family Attached (per unitf 25 Dwelling----�=-'--------- --------- ------- 4 Livxs'YVorkUnit 25 --- --- -'--- ----------------- ---'------------------------'---------- '— Maximum Impervious ----�-- —-------------'--- OtherStructunes No Limit Minimum Building Setbacks (feet) ,__� /_-----__-_______�__________-_' |nt�hor��deYard lO o Corner Side Yard Rear Ya ------ Notes to VMX District Table 0 10 n. No development may exceed the residential density range as specified in the Comprehensive Plan for the Village Mixed Use land use category. b. Tv/o'tamiiy units may be side -by -side with a party wall between them ("twin") or located on separate floors in a building on a single lot ("duplex"). The per -unit measurements in this table apply to "twin" units, whether on a single lot orseparate lots. The standards for single-family detached dwelling shalt apply toa "duplex" containing two vertical |y'separated units on a single lot. c. |nthe case ofsingle-family attached dwe|Ungs that are not situated onindividual lots, minimum Lot size shall heapplied toeach unit asumeasure ofdensity; i.e. 1 unit per Z.5UO square feet. This standard is also used for multifamily dwellings. d. Buildings up tn45 feet in height may bepermitted as part ofa PUD. e. The front yard setback for single family homes shall be25feet. [ Side yard setbacks in the VMX District apply only along lot Lines abutting residentially zoned parcels or those parcels with residential uses asthe sole use. g. [ornerpropertes:thesideynndfacadeofacornerbuikbngadjoiningopubUcsLreetshaK maintain the front setback nfthe adjacent property fronting upon the same public street, o, the required front yard sctbock, whichever is Less. |fnostructure exists onthe adjacent property' the setback shall be shown in the table. 5154'503 Dimensional Requirements and Preservation nfOpen Space A. Averaging of Lot Area. When lots are clustered within a development to provide common open space, the open space may be used to calculate an average density per Lot to determine compliance with the individual lot area requirements, 5 B. Lot Dimension Reductions. Other reductions indimensional standards may beconsidered as part ofaPlanned Unit Development if these reductions provide for common open space within adeve|opment §154'504 General Site Design Considerations VMXDistrict Development ofland within the VMXDistrict shalt follow established standards for traffic circulation, landscape design, and other considerations as specifiedin A. Circulation. New access points to State Highway 5 may berefused or restricted to right -in right -out movement ifalternatives exist, internal connections shalt beprovided between parking areas on adjacent properties wherever feasible. 1. The number and width of curb -cuts shall be minimized. To promote pedestrian circulation, existing continuous curb -cuts shalt be reduced to widths necessary for vehicular traffic, and unnecessary or abandoned curb cuts shalt be removed as parcels are developed. B. Fencing and screening. Fencing and screening walls visible from the public hght'of'wayshalt be constructed ofmaterials compatible with the principal structure. C. Lighting design, Lighting shalt be integrated into the exterior design ofnew nr renovated structures tocreate agreater sense ofactivity, security' and interest tothe pedestrian, and shalt comply with 50�U38 Li�hcfn'' G�ore Gnc� L�ghc�n� S�ozdo/�s. D. Exterior Storage. Exterior materials storage must be screened from view from adjacent public streets and adjacent residential properties, byawing ofthe principal structure orascreen wall constructed of the same materials as the principal structure. Height mfthe structure or screen wait must be sufficient to completely conceal the stored materials from view ateye level. (measured at six feet above ground level) on the adjacent street or property. E. Screening of Existing Residential Structures. When a new development is proposed adjacent to onexisting single family residential structure, screening shalt be provided in accordance with 5154.258.F. The City may require buffering or screening above and beyond this section in cases where the required screening will not provide an adequate separation between incompatible uses. Q154'505 Development Standards for Specific Uses Development of Land within thcVMX District shalt follow established standards for traffic circulation, landscape design, parking, signs and other considerations as specified in Ic' �. The following standards apply to specific uses; other standards related to design and building type maybe found at §��4�5O6I A. Single -Family and Two -Family Dwellings. 1. Singie'Fanlik/Dwellings are limited tothose existing at the time ofadoption ofthis Ordinance. Existing single-family dwellings shalt beconsidered permitted uses, rather than nonconforming uses. 2. Unless otherwise specified inthis Article, Single and Two Family dwellings inthe VMX district shall adhere Lothe MDR district setbacks asspecified in54 Z B. Single -Family Attached Dwellings. 1. 4 maximum of eight (8) units shall be permitted within a single building. Z. Townhouse dwellings shall be located on lots in such away that each individual unit has a minimum oftwenty-five (25)feet ofpublic street frontage. Noparking shall belocated in the front yard or between the front facade and the street. 6 3. The primary entrance toeach unit shalt be located on the facade fronting n public street; anadditional entrance may beprovided onthe rear orside fa�ade. 4. Common open space for use by all residents or private open space adjacent to each unit shalt beprovided. Such open space shalt comprise aminimum ofthree hundred (300) square feet per unit. C. /Nu/t/'Fan/i/yDwe///ng Units. Dwelling units (both condominium and rental) are restricted to the upper floors or rear orside ground floors of mixed -use building. 1. No parking shall be located in the front yard or between the front facade and the street D. Secondary Dwellings. Restricted to tots occupied by single-family dwellings, and must meet the standards for secondary dwellings inresidential districts, �154.���� E. Repair and Maintenance Shop. Nooutdoor storage ispermitted unless fully screened from public view. F. Trade Shop. Exterior materials storage must be totally screened from view from adjacent public streets and adjacent residential properties by a wall ofthe principal structure ora screen watt constructed ofthe same materials as the principal structure. G. Veterinary Services. All activities must beconducted within anenclosed building. H. Garden Center. 1. The storage or display of any materials or products shall meet aU setback requirements of a structure, and shall bemaintained inanorderly manner. Screening along the boundaries of adjacent residential properties maybe required, meeting the standards o/���/��� � Z. All Loading and parking shall beprovided nff'street. J. The storage ofany so0, fertilizer urother loose, unpackaged materials shalt be contained soastoprevent any effects onadjacent uses. |. Automobile Maintenance Service and Automobile Ports/Supply. 1. ALL vehicle repairs shalt be conducted in a completely enclosed building. 2. The storage ordisplay ofinoperable or unlicensed vehicles orother equipment shalt meet all setback requirements nfa structurc, and shall betotally screened from view from adjacent public streets and adjacent residential properties. J. Live -Work Unit. The purpose of a hve'work unit is to provide transitional use type between a home occupation and a Larger commercial enterphse, and to provide neighborhond-oriented commercial services, while maintaining a generally residentiaizharacterin which the work space issubordinate tnthe residential use. 1. The work space component shalt be located on the first floor or basement of the building. I. The dwelling unit component shall maintain a separate entrance Located on the front or side facade and accessible from the primary abutting public street. 3. The work space component of the unit shalt not exceed thirty (30) percent of the total gross floor area of the unit. 4. Atotal oftwo (2) off-street parking spaces shalt be provided fora Live -work unit' located tothe rear ofthe unit, orunderground/ enclosed. 5. The size and nature of the work space shall be limited so that the building type may be governed byresidential building codes, Anincrease insize orintensity beyond the specified limit on floor area would require the building tobeclassified as mixed -use 7 6. The business component of the building may include offices, small service establishments, home crafts vvhich are typically considered accessory toa dwelling unit, or limited retailing (by appointment only) associated with fine arts, crafts, or personal services. It may not include awholesale business' a manufacturing business' a commercial food service requiring a license, a limousine business or auto service or repair for any vehicles other than those registered to residents ofthe property. 7. The business of the live -work unit must be conducted by a person who resides on the same lot. The business shalt not employ more than two (2) workers on -site at any one time who live outside ofthe live -work unit, K. Parking Facility. Structured parking is permitted as a ground floor use within a mixed -use building, provided that it is located on side or rear facades, not facing the primary abutting street. The primarystreet'fmcing ta�ndc shall be designed for retail, office or residential use. The primary aUeeLfa�adc may include on entrance into the parking facility. L. Outdoor Dining Accessory toFood Services. Outdoor dining is allowed as an accessory use in the commercial districts, provided that tables du not block the sidewalk. 4 minimum of five (5) feet Vfsidewalk must remain open. 5154,506 VM% District Design Review and Demolition Review A. RevewufDeskpnorDenro/it/on. For certain development activity osspecified inthe Lake Elmo Design Standards Manual, design review is required as part of the approval process for a permit orcertificate under this Ordinance. All projects subject Lodesign review shalt be reviewed for conformance with the Lake Elmo Design Standards Manual. Demolition review is also required prior tothe demolition of structures in theV/NX District as provided for in �1S4 ,5O�:'J.B. 4separate process for design review ordemolition review isnot established. 1. Review Authority and Process. Design review shalt be the responsibility of the individual or body authorizing the permit or certificate and shall be incorporated in the established review qfthe applicable permit orcertificate. For those applications under this Ordinance that require review bythe Planning Commission, the Planning Commission shall consider the standards in the Lake Elmo Design Standards Manual as part of its recommendation to the City Council. l. Review byProfessional. The authorizing body may request review by a design professional of the proposed design or demolition. The cost of review by such design professional shall be charged to the applicant, and shall not exceed $1.000 unless otherwise agreed to by the applicant. ]. Development Activity Defined. Development Activity consists ofnew construction and redevelopment activities, including remodeling, altering, or repairing a structure in any manner that wilt change the exterior appearance ofsaid structure. Development activity also includes the construction of new parking tots and installation ofdgnage. a. Exenpt4ctiv/t/es. The following activities shall bcexempt from review under this i. Ordinary repairs and maintenance that will not change the exterior appearance of astructure; ii Removal ofexisting signagewithout replacement unless said signs are anintegral part of the building; iii. Emergency repairs ordered by the Director ofPlanning in order toprotect public health and safety; iv. Exterior alteration, addition, orrepair ofa structure used as u single-family residence, duplex, ort*/o'fami|y residence. 8 v. Tempnrarydgnage, installed inaccordance with ofthis Ordinance, or during which time an application for permanent signage is pending under this Ordinance; vi. Maintenance ofexisting signageadvertising mnon-site business; vh. Alterations only tothe interior ofastructure. A. Demolition Review, The Planning Commission shall review any application for the demolition ofstructure within the VMXVillage Mixed Use District in accordance with the following standards. No demolition permits shalt be issued in the VMX District until this review has been completed. 1. Demolition Defined. The demolition review process shalt be required for any work that requires demolition permit in accordance with Z of this Chapter. Demolition does not include the removal of non-structural components of a building, including, but not limited to, ornamental features, staircases, decks, balconies, and other features. I. Applications to demolish any structure or portion thereof built prior to 1950 shatt be reviewed inaccordance with the following: a. That the rehabilitation of structure nrconstruction of new structure will have greater positive impact upon the District's economic vitality and appearance than the preservation of the structure proposed to be demolished and the rehabilitation of the structure or the construction of the new structure would not be possible or economically feasible without the demolition ofthe structure proposed to be demolished; or b. That the applicant cannot obtain a reasonable economic return from the property or structure unless the structure n demolished; or c. That the structure has serious structural defects or represents a threat to public health and safety, and that it is not economically feasible to repair these defects in m manner consistent with this Ordinance. l No application for demolition shall be approved without concurrent approvat of a plan for construction of new structure to replace the demolished structure that shalt reinforce and enhance the character ofthe District. 5154.507 Accessory Uses and Structures. Accessory uses are listed in thcVMX District Use Table es permitted or conditional accessory uses. Accessory uses and structures inthe VMX District shalt comply with the following standards and all other applicable regulations ofthis ordinance: A. Phasing. No accessory use orstructure shall beconstructed or established on any lot prior to the time ofconstruction of the principal use towhich it is accessory. B. Incidental to Principal Use. The accessory use orstructure shalt be incidental to and customarily associated with the principal use or structure served. C. Subordinate to Principal Use. The accessory use orstructure shalt besubordinate in area, extent' and purpose to the principal use or structure served. D. Function, The accessory use orstructure shaKcontribute tothe comfort, convenience, or necessity of the occupants of the principal use or structure served. E. Location. The accessory use orstructure shall be located on the same zoning lot asthe principal use orstructure. 9 5154.508 Residential Accessory Structures. On parcets used for residential structures within theYMX District, the design and construction of any garnge, carport, orstorage building shall besimilar toorcompatible with the design and construction of the main building. The exterior building materials, roof style, and colors shall besimilar toor compatible with the main building or shalt becommonly associated with residential construction. A. Attached structures. An accessory structure shall be considered attached, and on integral part of, the principal structure when iLisconnected by an enclosed passageway. All attached accessory structures shalt be subject to the following requirements 1. The structure shalt meet the required yard setbacks for a principal structure, as established for the zoning district in which it is located. 2. The structure shall not exceed the height ofthe principal building to which it is attached. B. Attached Garages. 1. Attached garages are encouraged tobeside o/rear Loaded. |ffacing the primary street, garages shalt be designed using one ofthe following techniques, unless specific physical conditions onthe lot inquestion require adifferent approach: a. The front of the garage is recessed at least four (4) feet behind the plane of the primary fn�ade;or b. The front of the garage is recessed at least four (4) feet behind a porch if the garage is even with the primary fa�ade;or c. The width of the attached garage shalt not exceed 40% of the width of the entire principal building fa�ade (including garage) fronting the primary street. Z. Attached garages shalt not exceed one thousand (1.000) square feet in area at the ground floor level except byconditional use permit. l Garage doors oropenings shall not exceed fourteen (14)feet in height. C. Detached structures. Detached accessory structures for permitted residential structures in the VMX District accordance with the following requirements: 1. Detached accessory structures shalt be located to the side or near of the principal building, and are not permitted within the required front yard or within a side yard abutting Z. Detached garages shall not exceed one thousand (1.000) square feet at ground floor level and shall not exceed a height oftwenty-two (2I) feet or the height of the principal structune, whichever is higher. The maximum size and height maybe increased upon approval ofaconditional use permit, provided that Lot coverage requirements are satisfied. l Pole barns' as defined heren, shall be prohibited. 4. No more than thirty (30) percent ofthe rear yard area may be covered by accessory structures. 5. Garage doors oropenings shall not exceed fourteen (14) feet in height. 5154.509 Accessory Uses. A. Exterior Storage unResidential Azrce/c All materials and equipment shalt bestored within m building or be fully screened so as not to be visible from adjoining properties, except for the following: 1. Laundry drying, 10 Z. Construction and landscaping materials and equipment currently being used on the premises. Materials kept onthe premises for a period exceeding six (6) months shall be screened orstored out ofview n/ the primary street onwhich the house fronts. 3. Agricultural equipment and materials, ifthese are used orintended for use onthe premises. 4. Off-street parking and storage ofvehicles and accessory equipment, as regulated in 5. Storage offirewood shall be kept at least ten (10) feet from any habitable structure and screened from view from adjacent properties. 6. Outdoor parking. B. Temporo,ySo/es. Temporary sales, also known as yard orgarage sates, are permitted in at[ residential districts, limited to two (Z) per calendar year per residence, not tnexceed four (4) days inlength for each event. 5154'510 Accessory Uses and Structures Not Listed. Standards for accessory uses and structures that are permitted in all districts, or in all residential buildings inany district, are listed in StaThese include uses such as family and group family day care, bed and breakfast facilities, and home occupations, and structures such asswimming pools and solar equipment. SECTION 2. Effective Date. This ordinance shalt become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION3. Adoption Date, This Ordinance 08'091 was adopted DD this 6m day of November 2013, by a vote of Ayesand Nays. LAKE E[MO CITY COUNCIL Mike Pearson, Mayor Adam Bell, City Clerk This Ordinance 08'091 was published on the day of ' 7013. CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA RESOLUTION NO. 2013-95 RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE 08-091 BY TITLE AND SUMMARY WHEREAS, the City Council of the City of Lake Elmo has adopted Ordinance No. 08-091, an ordinance establishing the Village Mixed -Use (VMX) zoning district in the City's Zoning Code; and WHEREAS, the ordinance is lengthy; and WHEREAS, Minnesota Statutes. section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo, that the City Clerk shall cause the following surru-nary of Ordinance No. 08-091 to be published in the official newspaper in lieu of the entire ordinance: Public Notice The City Council of the City of Lake Elmo has adopted Ordinance No. 08-091, which adopts the Village Mixed -Use (VMX) zoning district into the City's Zoning Code and includes the :loll owing provisi ons: • The ordinance establishes the purpose of the VMX zoning district. • The ordinance establishes permitted and conditional uses within the VMX zoning district. • The ordinance specifies dimensional and building bulk requirements in the VMX district. • The ordinance includes general site design provisions that specifically relate to the mixed -use areas. The ordinance includes standards for specific use classifications within the VMX zoning district. • The ordinance establishes design review procedures and integrates the Lake Elmo Design Standards Manual by reference. • The ordinance specifies dimensional and bulk requirements for accessory structures and standards for accessory uses within the VMX zoning district The full text of Ordinance No. 08-091 is available for inspection at Lake Elmo city hall during regular business hours. BE IT FURTHER RESOLVED by the City Council of the City of Lake Elrno that the City Administrator keep a copy of the ordinance at City Hall for public inspection and that a full copy of the ordinance be placed in a public location within the City. Dated: November 6. 2013. ATTEST: Adam Bell, City Clerk (SEAL) Mayor Mike Pearson The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following, voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. Ifthrrot°W hin ^IRO ”CAN,0011M.14,,AW,mMa,0400,0"00, "MO %Ay: 11*(0 045PAP tga, k,,a70&PIN,b, UV, Mk, MS11 V!' VIM wa'Ats,ow III HI ; 2mg?xiftlTg,Ao,mojkslog40,43s.N40, ;,Sai 9 kataiM0E MOO AVSVPMMUS0WWIlltpta;ttt.0a,i446# 4/ 0,10tIf ttot,14,40e,tittV4itt tt49VoiltienatNigffi . , "it/M149;e1ri y9011,11 ARM Pk4 Acreage by Land Use V-LDR: 187.8 V-MDR: 101,4 VMX (greenfield): 64.6 HDR: 6,1 C: 6,4 Village Planned Land Use 1ake Elmo Con rpreliensive Plan 2030 SILITArt,, Washtnt,torp ("mint, & Nkins 10,5 :NIL% ap 3-5 ItS2154i,r414,II t*I hiRVIIIII114 Planned Land Uses Public/Park (P) Village Boundary Rural Area Development (RAD) ct.. Village Open Space Overlay Rural Single Family (RS) Open Space Acreage: 592 Acres Vi Village Urban Low Density (V-LDR) ://; Village Urban Medium Density (V-MDR) Village Mixed Use (VMX) Commercial (C) Ti crt i__A K E Lake Elmo Comprehensive Plan —Met Council Draftz018113 Chapterm—Village Land Use Plan extensions into the Village Planning Area. Future sewer extensions can be divided into three distinct phasing areas asfollows: - Newdeve|opmentaneaseastufex)rLingres\denda|andcommercia|deve|opmentnorthof3Om Street, and South ofState Highway 5; New development areas located north of 39m Street and west of Lake Elmo Avenue; and - Existing homes and businesses' within the Village Planning Area served byanew sewer line within o/parallel toLake Elmo Avenue. Water and other municipal services are already present in those portions of the Village Planning Area that are already developed, and these other services will be extended into future developments concurrent with sewer service. The City intends to be flexible with the timing of each of the project phases described above in order to remain responsive tomarket conditions. Developments within each phase may occur independently of the other phases; however, the City's ability to efficiently serve a proposed area with municipal services (including public sanitary sewer and water) must be addressed by potential developers. |ngeneral, a development must either be contiguous as much as possible to areas that have already been served, or as an alternative, there must be an approved plan for extending services that also addresses the financing related tothese improvements. All projects will beevaluated for continuity with existing service areas and whether or not the City can efficiently provide services to a site. The Existing and Planned Land Use Table includes the updated projections for land use changes based onthe Village Land Use Plan. Urban services will beextended tothe Village starting in 2014. Following the availability of services, development is expected to occur in the Village throughout the planning time period inresponse tomarket conditions. The City of Lake Elmo will use a wide variety of tools to implement the vision for development within the Village Planning Area, specifically focusing on the following: |norder tuachieve the desired vision for the Village Center, the City will adopt amixed-use zoning district. The purpose ofthe mixed -use district is toestablish land use and performance standards with thoirtertofenhandnBtheexistin8"main'street^characterandaestheticfuvndwithinthe0dViUage. The mixed -use district will allow for avariety ofuse classifications, as long asthe various land uses can beintegrated into the context ufatraditional downtown. These land use classifications include various types ofresidential and commercial uses' as well as multiple land uses integrated into the same site or structure, such osmulti-family housing above retail uroffice space. With the intent ofmaintaining a pedestrian friendly downtown inthe Village Center, different use classifications will be evaluated based upon their impact onthe built environment. Use classifications that are more auto -oriented innature and do not conform to the form found in traditional downtown developments will be subjectto special performance standards to ensure that these uses can coexist in the downtown setting. The City may also identify the areas of the Village Center that are more conducive to auto -oriented uses. |tisimportant torecognize that there are many existing single family homes located within the Village Center. Similar to many other historic downtown areas, the City values these properties as an integral part ofthe aesthetic and character ofthe area. Akin toother historic districts, these properties will have 17 Lake Elmo Comprehensive Plan —Met Council Draftz018113 Chapterm—wllage Land Use Plan the opportunity totransition orredevelop toother land uses. However, single family residential uses will continue in the mixed -use area as well. In order to provide the necessary protections sothat these different uses can coexist in the downtown, the mixed -use (VIVIX) zoning district shall include performance standards aimed at buffering residential properties from other more intensive uses. In addition, existing single family homes in the mixed -use district will not be given non'conforminQstatus. These properties may continue to be used in a manner that is consistent with their existing zoning classification. Finally, the City will consider drafting performance standards specific tothe LDRand MDR zoning districts inthe Village Planning Area. These standards would beinformed bythe objectives and goals of the Village Planning Area, translating the vision towards implementation. To achieve the desired vision for the Village, kisimportant iointegrate performance standards that are consistent with the vision and can beimplemented into the built environment. In addition to standard zoning, the City will pursue the adoption of a form -based code, or hybrid code, in the Village Center ormixed-use area. The purpose ofthis code istomore effectively regulate the form and street pattern in the Village Center, providing more concrete guidance for the downtown. Atabase level, this form -based code will be aimed at extending the traditional main street development pattern that currently exists indowntown Lake Elmo. The City views the continuation ofthis development pattern as crucial to establishing downtown Lake Elmo as a destination, evoking a unique and inspiring sense ofplace. Aspart ofthe form -based code, the City will consider different standards for pedestrian - oriented uses and automobile -oriented uses' possibly resulting intwo kansects within the mixed -use area. The ultimate goal for the Village Center is tocreate apedestrian-friendly district that provides excellent opportunities tolive, work and play. The form -based orhybrid code may hecritical inmaking the downtown district asuccess. Considering the fact that it is difficult to transform the built environment once it has already been established, it is important to incorporate quality design elements from the onset. Aaaresult, itb important to provide guidance or standards related to site and building design as the City proceeds with growth and development. Tnensure that the newly developed areas ofLake Elmo are ofahigh quality in both form and function, the City will pursue the adoption of design guidelines or standards. These standards will beapplicable tothe higher intensity uses )nthe community. More specifically, design guidelines or standards will be established for high -density residential, commercial, business park and mixed -use development inLake Elmo, These higher intensity uses will have vlarger impact onthe built environment and public spaces of the community. Creating a set of uniform guidelines ensures that everyone bplaying bythe same rules, thereby protecting the property values ofall who invest inthe community. In addition to guidelines aimed at site and building design, the design standards may encourage other guidelines related to environmentally sensitive design or site specific considerations, such as acoustical standards near the Lake Elmo Airport. These considerations will be offered as guidance asopposed tostrict standards. Toensure the success ofthe newly developed areas over the |ong-te,rn,itisimportant topromote high quality site and building design. The provision of open space is a critical component of fulfilling the vision of the Village Land Use Plan. Equally important bthe method ofimplementation. /fthe implementation ofthe Village Open Space 18 \NE ELI\1O AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION DATE: REGULAR ITEM #: Diedrich/Reider Property Comprehensive Plan Amendment Nick Johnson, City Planner Dean A. Zuleger, City Administrator Planning Commission Kyle Klatt, Community Development Director Washington County SUGGESTED ORDER OF BUSINESS: 11/06/2013 18 - Introductionof Item ........ ........ . ...... ............. ....... .......... ................. .................. .......... Staff - Report/Presentation ...... ...... ...... .................................. ....... . ...... Staff - Questions from Council to Staff.... ..... ........ Mayor Facilitates - Public Input. if Appropriate ............ ..... ......... ...... . ..... ............... ..... Mayor Facilitates - Call for Motion ........ . ....... ........ ..... ........... ....... ...... ....Mayor & City Council Discussion. ...... ......... . ....... ..... ......... ...... ........ ......... ........Mayor & City Council Action on Motion ....... . ...... ..... . ......... ...... ...... ....... ..... ....... Mayor Facilitates PUBLIC POLICY STATEMENT The City of Lake Elmo has received a request to amend the City's Comprehensive Plan, and specifically the Future Land Use Map, for a 14.3 acre parcel located within the 1-94 Corridor. The City Council may consider such an amendment after review by the Planning Commission. Please note that this would be considered a minor comprehensive amendment but would still be subject to review and approval by the Metropolitan Council. FISCAL IMPACT: None — City review costs will be reimbursed through application or escrow fees. SUMMARY AND ACTION REOUESTED: The City Council is being asked to consider a request from Tammy Diedrich and Gary Reider, the property owners, for a Comprehensive Plan Amendment to change the future land use designation of property (36.029.21.32.0002) north of Interstate 94 and east of Lake Elmo Avenue from High Density Residential (HDR) to Medium Density Residential (MDR). This propcny is located within the 1-94 Corridor Planning Area and was therefore pan of the area that was included in the last Comprehensive Plan update approved by the City. The property is presently under contract for purchase by Pratt Homes. Pratt would like to develop the property as a single attached/detached residential townhome development at a density that is much lower than the future land use guidance of HDR (7.5 to 15 units per acre) that was approved as part of the Comprehensive Plan Update. To support the Comprehensive Plan Amendment application, the applicants have submitted a 'Preliminary Sketch Plan for the property. The Preliminary Sketch Plan includes 48 single family townhome units (22 attached and 26 detached). Given the size of the parcel and the proposed number of units. staff expects that the proposed development will meet the net density requirements for the MDR zoning district (4.5- 7.0 units per acre). It is anticipated that the applicants will submit a Sketch Plan for formal review by the Planning Commission and City Council at some point in the future. Staff and the Planning Commission are recommending, that the City Council approve the Comprehensive Plan Amendment as described in the attached resolution through the following. motion: "Motion to adopt Resolution No. 2013-96 approving the request by Tammy Diedrich and Gary Reider to amend the Lake Elmo Comprehensive Plan" BACKGROUND INFORMATION: Attached is the original detailed Staff report that was provided to the Planning Commission regarding the applicant's request for a Comprehensive Plan Amendment, which includes general information about the application, details concerning the request, a summary of the relevant planning and zoning issues, a review and analysis of the requested amendment, draft findings. and the Staff recommendation to the Planning- Commission. This report also includes a map depicting the specific area that would be changed from the MDR to LDR land use category if approved by the Council. PLANNING COMMISSION REPORT: The Planning Commission reviewed the Comprehensive Plan Amendment at its October 28, 2013 meeting and conducted a public hearing on the request at this time. The Commission generally discussed bow the potential impacts of the requested change and how it may impact the City's Memorandum of Understanding with the Met Council. Staff noted that the proposed amendment area was small enough that it would not have a significant impact on the City's overall population and household projections. During the public hearing. the Cornmission received testimony as follows: Tammy Diedrich, the property owner and applicant. and Len Pratt, the prospective developer, spoke about the reason for the request. They noted that there is minimal market interest in multi- family housing at the densities required by the HDR — High Density Residential land use guidance (7.5-15 units per acre). They are making the amendment request to pursue future plans that would include a townhome development that is consistent with the City's MDR — Medium Density Residential land use category. • Steve DeLapp, 8468 Lake Jane Trail, noted his support for the Comprehensive Plan Amendment request. The Commission did not make any modifications to the findings of fact as drafted by Staff and unanimously recommended approval of the Comprehensive Plan amendment as presented. PLANNING COMMISSION RECCOMENDATION: Based upon the above background information, Staff report and Planning Commission recommendation, it is recommended that the City Council approve the request by Tammy Diedrich and Gary Reider to amend the Lake Elmo Comprehensive Plan by changing the future land use designation of property immediately east of Lake Elm Avenue from HDR — High Density Residential to MDR — Medium Density Residential. The Planning Commission is recommending that the City Council approve the Comprehensive Plan Amendment as described in the attached resolution through the following motion: "Motion to adopt Resolution No. 2013-96 approving the request by Tammy Diedrich and Gary Reider to amend the Lake Elmo Comprehensive Plan" ATTACHMENTS: 1. Resolution No. 201.3-96 2. Detailed Staff Report to Planning Commission (10/28/13) 3. Application Materials wiNarrative and Preliminary Sketch Plan 4. Location Map 5, City's Future Land Use Map (Comprehensive Plan) 6. Proposed Amendment: HDR to MDR 7. Washington County Review Comments CITY OF LA E MO WASHINGTON COUNTY, MINNESOTA SOLUTION NO. 2013-96 RESOLUTION APPROTYING AN AMENDMENT TO THE CITY OF LAKE ELMO COMPREHENSIVE PLAN WHEREAS, the City of Lake Elmo has established a Comprehensive Plan that provides a compilation of background data, policy statements, standards, and maps, which help to guide the future physical, social, and economic development of the City; and WHEREAS, Tammy Diedrich and Gary Redier, 7401 Wyndham Way, Woodbury, MN, ("Applicant") has submitted an application to the City of Lake Elmo ("City") to amend the Lake Elmo Comprehensive Plan, a copy of which is on file in the City Planning Department; and WHEREAS, the request to amend the Comprehensive Plan was submitted along with a preliminary sketch plan for a proposed single-family attached/detached residential townhome subdivision: and WHEREAS, the Lake Elmo Planning Commission held a public hearing on October 28, 2013 to consider the request to amend the Comprehensive Plan; and WHEREAS, on October 28, 2013 the Lake Elmo Planning Commission adopted a motion to recommend that the City Council approve the request to amend the Comprehensive Plan; and WHEREAS, the City Council reviewed the recommendation of the Planning Commission and the proposed amendment to the Comprehensive Plan at a meeting on November 6, 2013; and. NOW, THEREFORE, based upon the testimony elicited and information received, the City Council makes the following: FINDINGS 1) That the Applicant has submitted a request to amend the Comprehensive Plan in accordance with the procedures as established by the Lake Elmo Planning Department and Lake Elmo Planning Commission. 2) That the request to is to amend the Future Land Use Map (Map 3-3 in Chapter 111— Land Use Plan) in the Lake Elmo Comprehensive Plan, and to specifically change the future land use designation a parcel of land located east of Lake Elmo Avenue and approximately 1/2 mile south of 101h Street North (CSAH 10) (PID 36.029.21.32.0002) from HDR — High Density Residential to MDR — Medium Density Residential. Resolution No. 2013-96 That the Comprehensive Plan Amendment will apply to property legaily described in the attached Exhibit "A". 4) That the proposed area impacted by the proposed amendment is relatively small and will not have a significant impact on the City's ability to achieve its 2030 household and population forecasts. That current market conditions are not favorable for multi -family housing, yet it is in the City's interests to accommodate market -driven development at present in order to provide a reasonable return on recent major infrastructure improvements. 6) That the City is continuing to work towards potential reductions to the 2030 growth targets specified in the Met Council MOU that will likely reduce the amount of areas in the community that are guided for high density housing. NOW, THEREFORE, BE IT RESOLVED, that based on the foregoing, the Lake Elmo City Council hereby approves the Applicant's request to amend the Lake Elmo Comprehensive Plan, subject to and contingent upon the following: 1) Submission of the Comprehensive Plan Amendment to the Metropolitan Council and the receipt of formal notification from the Metropolitan Council that its review has been completed and approved. Acknowledgement of these comments and final adoption of the Comprehensive Plan Amendment will require formal action by the City Council. Passed and duly adopted this 6th day of November 2013 by the City Council of the City ofLake Elmo. Minnesota. Mike Pearson, Mayor ATTEST: Adam Bell, City C erk Resolution No. 2013-96 3 EXHIBIT A Leal Description (PID 36.029.21,32.0002) The north 474.06 feet of the Northwest Quarter of the Southwest Quarter of Section 36, Township 29 North, Range 21 West, according to the United States Goverrunent Survey thereof and situated in Washington County, Minnesota. Resolution No. 2013-96 l/o'AT)()I. 4L,E El M0 ITEM: SUBMITTED BY: Nick Johnson, Ck'Planner REVIEWED BY: Kdc KJutL Community DcvcinpncrU Director P|amN|wGC0wNmS|0N DATE: 10/28/13 /\(EN0^ ITEM: 4A-PUeUC]HLx0wG C^3V#2Ol]'35 Comprehensive Plan Amendment - Diedrich Property SUMMARYAND ACTIONREQUESTED: The P\unnin-, Commission is beino asked to consider request to amend the Lake Eli -no Comprehensive Plan tochumcicthe future land use designation oFproperty immediately eu$ofLokc Elmo Avenue and upprozi,nu<r|v 2.2O0feet north o[Interstate V4fi-om HDR-Urban Hi-bDensity &cxidcnba| to MDR- Urban Medium Density Residential. The applicant has submitted a Preliminary Sketch Plan for proposed ncmidcnda} aubdivision to Support the Comprehensive Plan Amendment (CPA)request. |li`anticipated that the applicants v/il|hcpresenting aformal Sketch Plan at an upcoming, Planning Commission meeting. Staff iorecommending that the Planning Commission recommend approval ofthe request. GENERAL INFORMATION Aon/kzo//: Tammy Diedrich and Gary Kcidec 7401 Wyndham Way, Woodbury, MN yny,x/vly 0u,/«rx: Tammy Diedrich and Gan' Qeidec 7401 \V!'odhum/ VVu}'. Woodbury. N/[N L/voti*w Part o[Section 36hnLake Elmo. north o('|-V4,east ofLake Eli -no Avenue. and south o/the Cimarron Manufactured Rmmc Park. PID Number 36.029.21.32'000-1 Request: Application for Comprehensive Plan Amendment - FIDR to MDR lund/1re: Zoning: Jarn/unuYnrLun/ Use: Jon-oxnuin'2ix/i cl (`oo p/ow ZnW el Vacant RT- Rural Transitional Zoning North -munub'cLund bnmc nark: ae*- vo �cu|xuna| land. south -oioA)cfamily home and golf practice facility. and cast - light industrial KT-Rural Tnansitiono|;KS-SinufleFmnUyResidential. MDR -Urban Medium Residential Urban 8ish Density (7.5 - 15 units per acre) MDR-DrhanMcdiun Density Residential The subject property ioCurrently vacant. PUBLIC HEARING ITEM 4a - ACTION ITEM 6ODay Deadline - i2/\/|] Extension LctterMxi\ed-No : Article lO-UrhauKcohdontia| Districts (MDR) el REQUEST DETAILS Tile Cltv of Lake Elmo has received a request frorn Tarnmy Diedrich and Gary Relder for a Comprehensive P]uo Amendment `ochange the future land use designation o[property north of |nhcrotutc 94 and east of Lake Elmo Avenue from High Density Residential (HDF()to Medium Density Kcaidcoda| (MDR). This pvopcdy is located within the 1-94 Corridor Planning Area, and was included in the previous [nnzpnrhonyivc Plan Amendment to incorporate Whc 1'94 Land Use Plan. The property is presently owned h)'TunumyDiedrich and Gary Keidorand is tinder contract for purchase by Pratt Homes. Pratt would like todevelop the property axu single family attached/detached |ovvnhwnc development at a density that is lower than the future land use -,uiduncc of FIDR (7.5 to 15 units per acre) that was approved as part of the Comprehensive Plan Update. lnaddition tothe request for oComprehensive Plan Amendment. tile applicant has submitted u pre|imiour}'sketch plan to aid the revicx/o[the CPA. Tile preliminary sketch p|uu includes 48 total ncmidun|iu| units (22 attached. 20 detached). While it is difficult. to calculate an accurate fiE�urc for net dcnsitvu1this time. it is anticipated that tile proposed krwnhomc devckmn/em will have a ncxdcnskr that isconsistent with the Oty`oUrban Medium DcnshTResidcntiu|-MDR land use cate-orV. FinaUy' it is likely that the applicants will be presenting a Sketch Plan for formal review at an upcomingMuoni [onnnbsiox meeting in the future. BACKGROUND The applicant's site iscurrently vacant and ioapproximately mile south of|0`h Street ([S/\H |U), andjusiyoudh of Cimarron Manufactured Hnmc Park and Golf Course. Water services have been requested by the applicant. but would need to be installed as part of a larger Cit y pro.iectk`cxtend water do*xLake Eli -no Avenue, When (hc City drafted the future land use map for this area as part of the 1-94 Comprehensive Plan Update last vear, this site vvas I'Llided for high density residential development at a density ol'7.5 to |5units per acre. The applicants have stated that the existing HDR-High Density Residential "uiJmncrforhhioai(eisnctconsistrrk°khplaoutodevc)opLh«aiu:wvpcopoacdinthemuhmitted preliminary sketch plan. Due \othis Inconsistency, tile applicants are petitioning the City to change dxc future )and use map for this area 10 MDR-Mcdimn Density Residential. Based upon o similar request for the property to the sou(h Of tile Diedrich property, as wc|| as other feedback from the development cononnonit9ingcoeruithe nuurkctfor high dua\tvmu|b'fami|vhouoixodoes not appear strong fbrthis locution at this time. Finally, i/ Should be noted that the property to the south tile Diedrich propcvv�. the Lunduoci prnperty, is cunrent)ytinder contract by &y|and Homes. Ryland also petitioned tile City foiall amendment of the future land use map in the Comprehensive Plan for this property, changing tile land use dcuunulion from Urban Medium Densit-vKexideniia| -MDKto Urban Low Donshr kcxideodu| - LDR. The [i|vCouncil approved (his request oil |O/)/l31(Resolution #20l3-0&6)condn2entupon Mel Council approval. )naddition. Ryland oomp|c\edaSketch Plan review with tile Planning P0BL|CHEARING |T6M4o-ACTION ITEM Commission and ChvCoond|on9/2]/l3and 10/1/!3 respective hy. /\upart ofthe Ryland submb1a| process for the Londuuciproperty, the alignment o[the 5wStreet minorcollector road was relocated to the south {uaccommodate all parties. This alignment has been Mutually agreed upon by all parties and is included in both the sketch plan for the Lunducci poopem, (Ryland) and preliminary sketch plan for the Diedrich property (Pmtt). PLANNING AND ZONING ISSUES The City undertook a|enuUivprocess toupdate the Comprehensive Plan for the |'94Corridor, which included cstubUshinL,a work Yvnup\ohelp craft the overall land use plan and conducting series of meczin-,sinorder n*receive public comments concerning the plan. The updated plan made several modifications from the Cih'aearlier plans, and most significantly. created several different categories n[residential development. The approved plan now establishes three distinct residential p|unnin- categories that use increasing densities to separate each of these rcuidcndu| areas runin� from low dumity to hi(,h density. The Cin/ wus also able to suucoxak/|\y negodo|e a lower threshold at the bortorn end ofthe density scale it) order to better respond to current market conditions. hnorder k`achieve the urovmhkogcr uospecifies inthe [dr's Memorandum ofUnderstanding (MOU) with the Met Council. the CIty did need guide a certain portion of the 1-94 Corridor for medium and }iiQh dendiyreyidcodu| development. The applicant's site was determined to be an appropriate |noudon for high density housing. This decision was partly based on comments from the impacting properr� owners statim-1 their desire to guide their- properties foi- the h4dier densitv residential development. The applicant's parcel and parcel t*the south are somewhat unique because they are isolated from the larger residential areas within the 1'94 corridor. The subject parcel is located immediately adjacent to land that is guided for Business Pack development. while the runainingproperTy it borders is guided for hkLh donuic-v residential. The property is also close in proximity to The Forest xinukcfbmUv residential mciehhmdhood.Given the murrnundbn2land uses, orational argument Could be made to either keep this area guided for higher density residential development in order to provide for additional buffering from future business purkoo�sortochun��d�cd�si�nurinn\ouocdiun density in order to better fit with the existing neighborhood across the street and the single farnily development expected onthe Lunduuciproperty tothe south. In order to consider a Comprehensive Plan Amendment, the Plannim, Commission should take into account un�,uhaoo-cxthat may have Occurred hnthe community since the ComprcheuuivcP\onv/us adopted that would vvurrunz air amendment. |nthis case, it has been very short time since the 1-94 Corridor Land Use plan was adopted, however. Staff would like to note that in the time since udnplimx there has been ummidcruh|e in\cn:si in development 6nm the market that was either lacking or non-existent in the recent past. Based upon dlc nature ofthe development bmrc,eyt generated thus far. there has been |iK\c interest in/nulti-tumi|v residential projects in the areas that have been �uided torsoch oocs. Obviously the murket can and will change in the future. but the City will be faced with significant infrastructure costs (and potential penalties under the k4OU)should p 'ectsfai|oo materialize. REVIEW AND ANALYSIS PUBLIC HEARING ITEM 4o—ACTION ITEM 4 The applicant's site is 14.34 ocnco in size, representing a mnuU portion of the total 1'94devc1opment area. Given tile size of the parcel, the proposed reduction in overall densit-v will not have a siLmificant ioopac< oil the overall pro jectionnfor residential units in this area, /\ddhiono\h, the three residential categories that are used in tile Comprehensive Plan are defined by a railge Of units, which provides some additional c000n for the City to achieve its O 'x growth targets while taking in10 account tile oncertaiutvsurrounding the true development potential for ally given parcel nfland. 'File City did not perform ally detailed studies to identify how much of each parcel in the corridor was developable (i.e. not wetland, heavily wooded. located on steep slopes, etc.), and the range will allow sorne leewav for allowim-, an appropriate level of development that is consistent with tile City's overall (,*a|sand nNccdvesfor urow1hand development. Staff iaalso oondouio- towork with the Met Council to achieve tile Cik/Counci\'s stated oNccdve ufreducing the overall rcoidcnbo| unit counts that are mandated under the M0U. Qrou recent conversations with the Met Council. tile City anticipates that some relief will he granted, reducing tile overall projected KEC unit and population U(1uncoaupart ofthe upcomhngZO40 p .cc1ions. It Is 5Co[[s initial opinion that any reductions would likely occur in the areas ofthe City that are guided For the denser residential cate-ories since it may be difficult to develop the entirety of these areas at tile planned higher densities. Finu||v' it should be noted that Washington Countyxuhnuitted review comments related to the requested Comprehensive Plan /\mrudrncn1. VVuxhincrton County`s review comments call bcf000d \n oUuchmcnt#i While the m Jndiynfthcnrvicwuommcnio are applicable to the Preliminary Sketch Plan submitted by the upp|icunts' it Should be noted that Washington County does not offer an)' objection to dhc request toumcnd the[ig''x Comprehensive Plan. DRAFT FINDINGS Given tile relatively small size of the applicant's parcel (taking into account potential changes in tile vicinity) and the current lack ofinterest inhigh density, nrmu|d'fbmihv.residential development, Staff issupportive ofthe proposed amendment and isrecommending approval ofthe requested change hnthe Comprehensive Plan based mnthe following Dndin,s: |. That the proposed area impacted by the proposed amendment is relatively small and will not have a sionificant impact oil tile City's ability to achieve its 2030 household and population forecasts. That current market conditions are not favorable for mu|ti'farnUvhouaiu-, vet itixiuthe City's interests to accommodate inarket-driven development at present in order to provide a reasonable return on recent inalor infrastructure improvements. �. That the City iscontinuing nowork towards potential reductions tothe 2O30yroxthmr�co specified in the Met Council K4OQthat will likely reduce the amount nforeas in tile community that are guided for high density housing. Staff ucommcoduthat tile P\mmiraCommission recommend approval ofnqUest by Tammy Diedrich and GanFeidcrtoamcndthe Lake Elmo Comprehensive Plan hrchanging dle future land use desionation of property immediately east of Lake Elmo Avenue and approximately 1/2 mile south PUBLIC HEARING lT[yd 4a— ACTION ITEM of \OmStreet North (P|D:]b.O2V.2|��2.0UO2)from HDR — Urban High Density Residential k`MDR —UrbunMedium Density Residential. 5u motion: "Move to remmnmdapproval m'the request br Tamnir Diedrich widGarr Reider tommelldthe Lake Ehno Compreheiisive Plait based upon thefbidiiigs ouditied itz the Staf .f Report ATTACHMENTS: l. Application n/Nornuiveand Preliminary Sketch Plan 2. Location Map ]. Fuk/nc Land Use Map (K4up3'] from Comprehensive Plan) 4. Proposed Amendment: MDR toiDR 5. Washington County Review Comments ORDER OF BUSINESS: (ntruduudon... --.......... --.................. ........ Community Development Director Report hvStaff ....... .......................... .............. Community Development Director ' Questions front the Commission Chair 8LCommission Members - Open the Public Hearing ----................................ .... ............................ Chair - Close the Public Hearin- ---------...... --....... .......... —......... —.Chuir - Discussion by the [omnnisnion—---------Chuir&LComnoioyion Mcnnbom - Action by the Commission Chair & Commission Members PUBLIC HEARING ITEM 4a—ACTION ITEM DIE Received' Received By. Fernilt;'' THE CITA LJ\KE 851-747-3900 38 DC L'acite Avenue North Lake Elmo, MN 5502 LAND USE APPLICATION (3trAtuit,o-k Jr Comprehensive Han E Zoning Distrlol Amend E Zoning Text Amend E Variance(see below) Zoning Appeal C,oridlrional Use Permit (C.1) P.) 10 Hood Plain C.U.F. 0 Interim Use. Permit (!.UP.) LI Expavatir, ''rading L_i Lot Line Adjustor Applicant Address: Phone Email Address: Cvner Address: Phone I., Email Address: Minor Subdivision c•-& 7-41- r•-•,1 a.), - I '5 . co . e a-5 0..\o0 fs-443 rr, . Oa r rrr+ Property Location Vi.doress ard Complete Hon g) Legal Description: P 0 31v d c—kko...6..a \ Detailed Reason for Request: -p7\--1,t-e—r-- "vlariance Requests: As odtlined in Section 301,060 C. ot the Lake Elmo Municipal Code. the applicant must demonstrate prapdcal diffieultles before a variance can be prpritpLi. The practice; dffnculties rvated to this application are as lollow.s: In signing this application, hereby acknowledge that nave read and fully undeistalid the applicable pf0VISiO115 of the Zoning ordinance and :torrent administrative procedures: further acknowledge the fee exolaliaudn as outlined in the application procedures and hereby agree tr; pay all statements received from the City pertaining to additional application expense, Signature applicant City Use Only Planning,: Zoning District: Reviewed by: Sued to the following conditions: Engineering: Reviewed by: Subject to the follming o.onditions: Da:e: Date: Date: LiL IPT7ON rat nAora 474.06 lczez.r. of -11= Nosthwt_lt Quarter c th Saffilwest Qimr of Section 36, Tov\ms-c."-i-o' 2-9 North„ Rmacic 21 Wtzt, =cording to fo_er m-ameza: ,S1a-vcy 1h=ecia.o.2.itizr ji Wathi42ztoz. CQUM7 DIF Tr"'Sgra- Gary Re'de[and Tarn[By Diedrich 7401 Wyndham Way Kyle Mat", Planning Dire -.tor City ofLake Elmo 3G0OLaverne Avenue N Lake Elmo, MN 55842 Re� Comp Plan Amendment Request Dear Mr. Kkatt: Enclosed please find our Comp Plan Amendment Request, along with a 5ketch plan for our prolperty located onthe east siUeofLake Elmo Avenue, N,approx\maze|y M,mUc nur�hofIntestate Hwy94, With this application, we are requesting a Comprehensive Plan Amendment from High Density Residential to Medium Densitv Residential, which wiN allov., for zhe new neighborhood's proposed densiiy, The proposed new neighborhood would include 48 towinhomes and right-of-wayfor Lake Flmo's new east/west collector road S/,esgAccess tothe new nai-chborhoudwould befrom the nevveast/west coUp:torruadL VVehave appredaedCity Itaf�scorn mentsanddirection sotarvv iththis puojeC4and welook hon*ardtn continuing to work with Cit-y, Staff to m a ke this a successfOy new neighborhood for the CitV of Lake Firno. Please feel free io conzact us with an), questions. Sincerely, ` Gary R�eder ani!, Tammy Diedrich 9 - e,?- eo /_5 'Ae ar qr�i]G'NCI;UI»'vJsstooFa"itlif'eGTfS iJ.Gomrii Location Map: Diedrich Property (PIN: 36.029.21.32.0002) Diedrich Property Data Scource: Washington County, MN 10-22-2013 0 250 500 1,000 Feet 1 J 1 1 1 I 1"=5©0' ap 3-3 Village Land Use Plan Pending Planned Land Uses inc, Park Urban Low Density Urban N.lediurn Density Urban 11 I )ensiiy Village (TI31)) f...V7 Commercial Ijini led linsines,.. Public(Park 1:ural Area Development Kuril Arca Dc•uclopment ,Alt idjid Es:tate Rural Single Family hatching (knoto, po!,siblc [-nixed1C amass Planned Land Use 1 Ake I h`q10 (-011111rellettSii'e Phin 20311 Map 3-3 10th St Municipal Boundary White hatching denotes possible mixed use areas Planned Land Uses %Ik Business Park EF2 Commercial Limited Business ?Z,..? Village Mixed Use // Village Urban Low Density Village Urban Medium Density Urban Low Density r— rti rn 3 (1) Interstate 94 Cimarron Park Proposed Amendment: HDR 1. Urban Medium Density Urban High Density Rural Single Family 1 Residential Estate Rural Area Development Lill Rural Area Development Alt Eli Public/Park Planned Land Use Lake Elmo Comprehensive Plan 2030 Sources; Wa,hingron Counp., Niel., GIS 1(1-22-2013 TI IF I A K 1 ELMO Public Works Department Donald J,Theisen, P.E. Director Wayne *. Sandberg, p� Deputy Director/County Engineer October 23.2D13 Nick Johnson City Planner City ofLake Elmo 36OULaverne Avenue North Lake Elmo, MIN 55042 RE: Washington County comments on the Comprehensive Plan Amendment, concept plan for a 48 Unit single family detached townhome development on 14 acres of property' P|D:36W2g2132D8Q2. Dear Mr. Johnson: Thank you for providing the county with the concept plan for the detached townhome subdivision, Section 36, Township 29N . Range 21VVa|Vng County Road (CR) 176/Lake Elmo Avenue in the City of Lake Elmo, The project consists nf48 single family detachedtownkonne units on 14 acres of land. Based onthe plan provided, vvehave the following comments: The development plan is consistent with the Washington County Comprehensive P|an2O3Q. /\ Policy Guide bz2U3O. Land Use, The development implements Goal 3-2, which states "support the growth of attractive urban communities while preserving rural functions and appearances. "The development will implement strategies such aoutilizing the Municipal Urban Service Area /K0USA\. and development along the Gateway TnnnSihmayCVrndor.^ According tothe Washington County Comprehensive Plan 2O3D.CR17Bis classified as an ^A. Minor arterial roadway with 184 feet future right-of-way necessary, There is currently 50 feet of right-of-way from the center line of the road; therefore, an additional 42 feet should be dedicated on the plat or the same dedication aathe LonduociPlat located south ofthis property. Their preliminary concept has identified 40 feet. Local street connections from the development to the north and east should be considered even though there isanexisting golf course b3the north and e commercial/wa rehouse use to the east, Future improvements on 17 B are required for the new collector road intersection which include left and right turn lanes. Washington County and the City of Lake Elmo will continue to work towards an acceptable roadway /intersection plan, A Washington County Right of Way Permit and Access Permit will be required for the improvements and connection to17Bwhich will beconstructed based on tnyfho impacts from new development in the area, Any grading within County right of way will require a Washington County Right of Way Permit. 1100OMynmnRoad North, Stillwater, Minnesota 55D82-9573 Phone: 651'430^300 ^ Fax: 6514304550 ^ ||Y: 651~430-6246 hi n gton, mn,00 ReidmfChedrichComprehensive Plan Amendment October 23.2O13 Page • All utility connections for the development require Washington County Right of Way permits, Typically, these are the responsibility ufthe utility companies. • Washington Counh/spolicy iahoassist local governments inpromoting compatibility between land use and highways, Residential uses located adjacent <ohighways often result incomplaints about traffic noise, Traffic noise from this highway could exceed noise standards established by the Minnesota Pollution Control Agency (MPCA).the U.O.Department ofHousing and Urban [)ewe|opmont.andthaU'S.DepmrtmentofTrannportotion.K4innescdaRu|e 7030.0030 states that municipalities are responsible for taking all reasonable measures toprevent land use activities listed inthe N1FCA'sNoise Area Classification (NAC)where the establishment ofthe land use would result in violations of established noise standards. K8inneS[dG Statute 115.07. Subpart 2o exempts County Roads and County State Aid Highways from noise thresholds. County policy regarding development adjacent tVexisting highways prohibits the expenditure ofhighway funds for noise mitigation measures insuch areas. The developer should assess the noise situation and take any action outside of County right of way deemed necessary to minimize the impact of any highway noise. ThgnkyouforVle0pportunhvtocomrnartVn#1iScQmprehensiveo|anarnendmenL|fyouhave any questions, please contact me at 651-430-4362 or 1k4JI 1,;W Al',� �eoordt. AmnPuno'Tenwedo Senior Planner Cc: Carol Hanson, Office Specialist Joe Guetafson, Traffic Engineer mP|at Reviews/City 'xlake smoxRomexmemch`10-2n-2oo T1 \ K1-7 Ft ivi() MAYOR AND COUNCIL COMMUNICATION DATE: REGULAR ITEM #: AGENDA ITEM: Lake Elmo Design Standards Manual SUBMITTED BY: Nick Johnson, City Planner THROUGH: Dean A, Zuleger, City Administrator REVIEWED BY: PlanniKY Commission Kyle Klatt, Community Development Director SUGGESTED ORDER OF BUSINESS: 1 I /06/20 1 3 19 Introduction of Item Staff - Report/Presentation...... ...... ..... ...... ....... ...... .............. ...... ......... Staff - Questions from Council to Staff ..... ..... ...... Mayor Facilitates Public Input, if Appropriate Mayor Facilitates Call for Motion ...... ...... ........ ..... 84 City Council Discussion............ ..... ..... ...... ...... ..Mayor & City Council Action on Motion. ....... ....... .......... ...... ........ ........ ....... ....... Mayor Facilitates PUBLIC POLICY STATEMENT The adoption of the Lake Elmo Design Standards Manual will establish a comprehensive review process related to site and architectural design for four development types in Lake Elmo: High Density Residential, Commercial, Business Park and Mixed -Use. FISCAL IMPACT: None — City review costs will he reimbursed through application or escrow fees. SUMMARY AND ACTION REQUESTED: The City Council is being asked to consider the adoption of the Lake Elmo Design Standards Manual. The purpose of the manual is to promote high quality development outcomes through site and architectural design. As proposed, the design standards manual would be adopted by reference into the Zoning Code and replace existing design related performance standards in the Code. The adoption of design standards is a supported policy under the Lake Elmo Comprehensive Plan (Chapter III — Land Use). Staff and the Planning Commission are recommending that the City Council adopt the Lake Ehno Design Standards Manual through the following motion: "Motion to adopt Resolution No. 2013-97 approving the Lake Elmo Design Standards Manual" BACKGROUND INFORMATION: In addition to the recent Comprehensive Plan Amendments to prepare the community for future growth, the City has been working on multiple efforts to better define the City's vision for future development. 1 These efforts include the Lake Elmo Branding and Themim; Study, form -based codes, and comprehensive design standards. Within the City's Comprehensive Plan (Chapter III - Land Use), the adoption of design standards is a noted policy intended to ensure quality development outcomes. As the effort to develop design standards has progressed over the last year, a comprehensive manual with guidelines related to site and architectural design has taken shape. Throughout the effort, the manual has undergone significant review from multiple parties, especially the Planning Corrunission. The content of the manual was developed through a mixture of researching the design guidelines of several other communities and integrating or shaping them to fit Lake Elmo's context and desired characteristics and vision. As multiple drafts of the document have been reviewed, the manual has been refined in multiple iterations. One critical form of review that was initiated by the City was a Stakeholder Workshop, held on October 29. 2012. At the workshop, the City invited multiple members of the development community to provide feedback on the proposed document. The feedback from the guests who attended was overall very positive and helpful in identifying the possible pitfalls that may be present at the time. Through the feedback and review of the Planning Commission and members of the development community, it is the goal of the manual to reach a good balance point between good design and practical application. Regarding the structure of the Lake Elmo Design Standards Manual, the document is broken into 5 sections: 1) Introduction, 2) High Density Residential, 3) Commercial, 4) Business Park and 5) Mixed - Use. Under each development type, the design standards or guidelines are broken into two categories: Site Design and Building Design. Within these two categories, design standards and guidelines are organized under various subsections (e.g. strcetscapes, parking, form and facade, lighting, signage, etc.). Finally-, further background as to how the design review process will be administered must be provided. The manual is designed to allow design review to integrate directly into whichever development or building permit process that is being initiated. For example, if a development application was submitted before the City for final approval, design review would be integrated into the already established process for final development or plat approval. It is the intention of integrating design review to not to create additional meeting or process requirements outside the bounds of the already established procedure. In addition, the review authority for conducting the design review will be the body or individual responsible to issuing the certificate or permit. In other words, for approval of a development application, the Planning Commission and City Council would be authorized review authorities, whereas for a major renovation (requiring only a building pen -nit), staff would be responsible to conduct the design review. Finally, to integrate the design standards manual into the City's established review procedures. staff and the Planning Commission are recommending that the manual be adopted by reference in the Zoning Code, The code language proposed to execute this strategy would replace the existing design related performance standards found in the City's commercial zoning districts (§154.555 — Attachment #3). The final goal, procedurally speaking, it to adopt the design standards by, reference and seamlessly integrate design review into the existing permit review procedures. PLANNING COMMISSION REPORT: The Planning Commission has formally reviewed the Lake Elmo Design Standards Manual a total of 7 times on the following dates: • August 27, 2012 (staff research and proposed template presented) • October 10, 2012 (staff presented first draft of proposed standards) • October 22, 2012 (staff presented updated draft of proposed standards) • October 29, 2012 (Design Standards Stakeholder Workshop — Planning Commission in attendance) • October 7, 2013 (staff presented first draft of Design. Standards Manual (wlpictures and layout) • October 14. 2013 (Planning Con -Emission review of Design Standards Manual) • October 28. 2013 (Planning Commission recommend Design Standards Manual for approval) The Commission did make some minor amendments to the document at the meeting on 10/28/13 and unanimously recommended the Lake Elmo Design Standards Manual for approval (Vote 7-0). PLANNING COMMISSION RECCOMENDATION: The Planning Commission is recommending that the City Council adopt the Lake Elmo Design Standards Manua] through the followini.,, motion: "Motion to adopt Resolution No. 2013-97 approving ATTACHMENTS: ake Elmo Design Standards Manual" 1. Resolution No. 2013-97 2. Lake Elmo Design Standards Manual 3. Existing Commercial District Design Standards (§154.555) CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2013-97 RESOLUTION ADOPTING THE LAKE ELMO DESIGN STANDARDS MANUAL WHEREAS, the City of Lake Elmo adopted a revised Comprehensive Plan in March of 2013 that calls for the adoption of design standards to promote quality development outcomes in Lake Elmo; and WHEREAS, the Planning Commission has reviewed multiple drafts of the design standards manual at several formal meetings dating back to August of 2012; and WHEREAS, the City of Lake Elmo held a Stakeholder Workshop on October 29, 2012 to gather feedback from members of the development community and WHEREAS, the Lake Elrno Planning Commission held a meeting on October 28, 2013 to consider the adoption of the Lake Elmo Design Standards Manual; and WHEREAS, on October 28, 2013 the Lake Elmo Planning- Conimission adopted a motion to recommend that the City Council approve the Lake Elmo Design Standards Manual; and WHEREAS, the City Council reviewed the recommendation of the Planning Commission and the Lake Elmo Design Standards Manual at a meeting on November 6, 2013; and. NOW, THEREFORE, based upon the information received. the City Council makes the following: F NDINGS 1) That the adoption of the Lake Elmo Design Standards Manual is consistent with the policy guidance of Chapter 111 — Land Use Plan of the City's Comprehensive Plan, specifically: 'Following the completion of the Comprehensive Plan, the City will adopt design standards to ['Mi.(' the look and feel offuture development is compatible with the community vision of a small town ivithin a rural setting. Standards /or building nzaterials, building articulation, design varieh, and other requirements should be upheld to ensure the quality of the built C17141"011171e111 is distinctly Lake Elmo." That the Lake Elmo Design Standards Manual meets the intent of establishing clesig-,n review provisions and procedures that promote quality development outcomes in Lake Elmo that are consistent with the City's desired vision for the community. NOW, THEREFORE, BE IT RESOLVED, that based on the foregoing, the Lake Elmo City Council hereby approves the Lake Elmo Design Standards Manual. Passed and duly adopted this 6ffi day of November 2013 by the City Council of the City of Lake Elmo, Minnesota. CITY OF LAKE ELMO Mike Pearson, Mayor ATTEST: Adam Bell. City Clerk Resolution No. 2013-97 N" TANDARD MANUAL THF.CITY c ':4 ' This page left blank interrtionally. LAII Euvio - DE-.5.3K;t1 SRID DRAFT 1.0-3043 TABLE OF ONTENTS Chapter Introduction Intent and Purpose Areas of Growili Structure of the Sim -Oat -cis Compliance Chapter 2: High Density Residential Development ... A. Site Design Building Placement Streetscape Landscaping Parking Delivery, Service, Storage and Utility Areas B. Building Design Form and Facade Building Materials Scale and Mass Roof Design Entries Lighting Signage Chapter 3: 5 Commercial Development ... A, Site Design Building Placement Streetscape Landscaping Parking Delivery. Service. Storage and 7 B. Building Design Form and Facade Building Materials Scale and Mass Roof Design Entries Lighting Signage 9 Chapter 5: 13 Mixed Use 25 13 A. Site Design Building Placement S tree Isca pe Landscaping Parking Utility Areas Delivery, Service. Storage and Utility Areas ,15 B. Building Design .27 Form and Facade F3uilding Materials Scale and Mass Roof Design Entries Lighting Signage Chapter 4: Business Park Development. ..... ............. 19 A. Site Design 19 Building Placement Streetscape Landscaping Parking Delivery. Service, Storage and Utility Areas B. F3uilding Design . .21 Form and Facade Building Materials Scale and Mass Roof Design Entries Lighting Signage CIFor LAKE ELMO - DrSIGH SlAritilnDs - DRAFT 10,30-13 3 This page left blank intentionally. OF L.ArE ELMO - - DRAf 10 30i- I teirt The City of Lake Elmo is currently preparing for a significant amount of growth and development in two areas of the city: the 1-94 Corridor and Olcl Village. 'fo ensure Mal growth is canned out in a manner reflective, of the goals and principles of Lake Elmo, measures are being taken to ensure development outcomes of a high quality. Included in those measures is the creation of design stan- dards, establishing, requirements and guidelines related to site design and building form. The pur- pose of these standards is to incorporate the fol- lowing principles in residential and commercial de- velopment outcomes in the 1-94 Corridor and Old Village: 1. lb ensure hih quality site design and building materials. supporting both function and fotm 2. Id provide open space in future areas of nvth. buildiog off of take Elnio's existing character and environmei4 3. To accommodate automobile traffic in a manner that respects the pede.strian environment tO utilize natural and ecological ystems into puhlic and pi ivate devetopmet it. pal tioulaily in the le:alin of 5t01 in water managemer 5. To encourage site design that is mindful and conscientious of I/O existing landscape and topography 6, 7o foster connections between Hie new and existing areas of Lake Elmo tip °ugh consistei it standards and therning. tesulting in an identify that is unique to this community The Iwo areas guided for sewerecl residential and commercial development in Lake Elmo are the I 94 corridor and Old Village. While both of these ar- eas are guided for future growth and have ample greenfield cievelopmenl opportunity, it is important to recognize the differences between these dis- tricts as they pertain to geography and character. These differences will play a major role in the types of development thal are realized in each area. th 1-94 Corridor. The 1-94 Corridor is geographically bounded by CR-10 (1.0th St.) and I-9.4 from north to south and CR-15 (Manning Ave,) to CR-13 (In- wood Ave.) from east to west. The City: has guided this corridor for residential development ef vari ous densities, as well as commercial and business park development, Given its location and high level of access, the vision for this con idor is more Itighway-oriented by nature. offering good opportu- nities for higher density and commercial develop- ment. In addition. the City has envisioned this area to provide increased employment opportunities in Lake Elmo, Old Village. The Old Village. is located in die heart of Lake Elmo, centered along Stale Highway 5 and bordered to the east by CR-15 (Manning Ave.) and to 'Lhe south by 30th St. As the historic center of Lake Elmo, the Old Village is guided for residen. tial and mixed -use development types, which are consistent will' historic downtown areas.. In order to reinforce the identity of the Old Village as a des- tination, it is the City's goal to emphasize a posi- tive pedestrian environment. consistent with main street character. Given this vision and the historic conlext. the Old Village will most likely attract dif- ferent development types than lhe 1-94 Corridor. Considering the character. geography, and visions for these two growth areas. it is unreasonable to expect that the development types will be the same. However, in order to establish standards for high quality sites and buildings in Lake Elmo, the design -:.:•laildards laid out in this manual will be ap- plicable to development within both the 1-94 Col.- iidor and Old Village. Crl or LAU Ft mo - Dr.sic;11 STAHDARDs - DRAFT 10-30 43 IN'FRODUCTION riic r The standards contained ‘vithin this manual are structured in a mannei that establishes standards and desited outcomes for private development sites within four laird use types guided for the 1 91 Corridor and Old Village. lhe four land use types. or devoloprnru types, addiessecl in this manual ale as follows: • - 1. High Density Residential: 2. Commercial; 3, Business Pails; and /1, Mixed Use. In addition to land use types, the standards are organized into two primary categories: Site Design and Building Design. 'fhe standards c.e:Itainit within these categorie.s 012 org,artirc-,,.1 1.1ing the following sub-calegories: I. Site Design • Building Placement • Streetscape • Landscaping, • Parking • Delivery. Service. Storage and Utility At eas 2, Building Design • Form and Facade • Building Materials • Scale and Mass • Roof Design • Entries • Signage • Ligl ting These categorips and tr,:,,SpeCtiVE? sulfrcategolies are intended to otganize the specific standards within each land use 0r(IeVe101)111ent tYre- Oh' or 1_,•kr. SiArtippris, 1)RAF 111 ), .4: I As part of the City's development review process, any new development, tedevelopment, or major renovation within the I-9/1 Corridor and Old Village will he reviewed for compliance to the standards contained within this mat tual. Design review will be completed within We established review process al the stage of final development or building ap- proval. This review will be conducted by the indi- vidual or body authorizing the permit or certificate. Exceptions to the standards contained within the manual may he granted by the Review Authority under at least one of. but not limited to. the follow ing ciicurnstances: • The pi oposed project is found to he of an archi- tectural value:i, above and beyond the accepted standard and therefore a community asset, • The proposed project demonstrates a commit- ment to theming elements and open -space character. thereby supporting Lake Einio's unique identity, • The proposed project is found to prioritize pedestrian circulation and safety. including streetscape treatments above the standards that c'.olitt ibute to a positive pedes- ft ion environr»ent. • The proposed r.)roject demonstrates a signifi- cant commitment to natural storm water man- agement practices. • The proposed project includes a significant commitment to sustainable building practices, similar to the standards required for LEER cer- tification. in older to ret-eive relief or exception l..cr the stall - dards within the manual, it is the rr,-)sponsibility of the applicant to demonstrate why a specific stan- dard presents an unreasonable burden in the con- teq of the proposed site or project. ( /4.9et? Applicable Zonicp, Districts: Urban klec-li( tin Dc-?Iisity Residential (11/101:?) , Urban High Density Res Roth the 1.94 Corridor aird 01(1 Village are expected to experience growth in the form of high density resfciiliol developmeirt. This growth viII ho coot - prised of singlelaroily attached (townliome) devel opment arid multi -family residential cleveloment, including apartments and condominiums, For residential development, the intent of the design standards is to provide liousing of a high aesthetic quality with open cir recreational spaces integrated directly into the site, IV, Site 1)ep Building Placement Gr./air ,Structut es shorrld be located ai oriented in a manner that allows for pedestrian accessibility alid provides visual interest froni the public right- of ivay, 0. Buildings are encouraged to be located as close to the public street as possible while still meeting tiro setback requirement. In arldil ion, Ure setbacks of adjacent residential buildings are encouraged to he varied slightly to contrib- ute to an interesting sheetscape, avoiding ino- nolo' lips facade or wall depth. h, Buildings should be easily accessed front the street. particularly near rommercial or niked-- use development. c, The area fronting the inain public street. or front -yard setback area, should be utilized for cl e, ri`onimori op/7 or recreation spaces s'Ioul(1 be located to the iW9/ lot or real of Me site. entryways, landscaping. porches, patios and other amenities that may be utilized by resi dents and provide visual interest or a sense of place. Recreational and common spaces should be located at tile interior or rear of 110 site to pro- mote access and safety for residents. Keep- ing these spaces out of the hent of the site also helps maintain visual interest and attrac- tive sight lines. Some pi ()vision of open or rAmmion space on the site is required to maintain Lake Elmo's open space character. This provision can be found in il_13/1.454 of the Lake Elmo City Code. Buildings aro GoOonragaij to 13P sired L:lose,r to pnhtif: 0ieets t(r pj 40 anal inteTest,. Crry or LAJT Euvio DEsvw SwiDARDs - DRAFT 10-30-1 HIGH DENSITY RESIDENTIAL DEVELOPMENT VieC,t-atiVe let pl °vides a niee transit-01) frOM the public right of way to the enhyway. felC: Pe:ihT,ttiRi1 cont I IIICUOIlai Streetscape Goal: Residential streetscapes should pi ovicie for pedestrian a(-;;essibility and safety vfiIe offering aesthetically pleasing environment 0 a. Sidewalks shall be provided parallel to public streets in order In ensure pedestrian accessi- bility and circulation. b. Sidewalk materials should be attractive and low -maintenance. such as concrete or decora- tive pavers. c. Boulevard areas should planted with turf grass and/or other attractive. low -maintenance ground cover. In addition, boulevard trees should b provided in regular inteivals. Site furnishings such as benches. pedestrian - scaled lighting. decorative fencing. trash recep- tacles and other amenities are recommended. Applicants are encouraged to utilize design el - erne' its and site amenities from the Lake Elmo Branding & Theming Study. e. Paths and access points/entryways should be clearly visible and vell lit at night. Ci or L'so Eioo - Dr-sisit - DRAFT 10-30-13 aunscapuig Goa!: to eihanee the visual aesthetic of the built environment and reduce impervious surface. thereby aiditlr4 storm vateanage/nein( praCtire. a. Shade and ornamental trees and other plant material should be installed within the front setback area. b. Bare soils should be planted or mulched with bark, stone or other suitable material to avoid unnecessary runoff. c. Plant:species are encouraged to be native, low - maintenance and suitable tc.) the Lake Elmo cli- mate. d. Making, of similar plant materials as adja cent properties and public spaces is encour- aged to create continuity. e. Mature trees located on building sites should be retained whenever possible. 1. Service. storage. utility and parking areas should be buffered by plantings to reduce vi- sual impact. Parking areas should include landscaped is- lands or plant beds to reduce the visual im- pact, break up monotonous hardscape and retain storm water. h. The installation of ram » gardens is endow aged to improve on -site storm water infiltration. g, L shook' be (-Jou cast aw("I shieitA(1 im prevent glare Of sou_ovel or0)9 ac1ir.:(--;01 proper ties. Parking Goal: To accommodate auloniobile pal king in a manner that reduces visual inwact. supports pe- destrian circulation me.iinlains good sight tines along the public right orway. a. parking areas should 30 Of:alert to the rear. side or within primal y bi uftlii igs yhenever possible. b. Structured or underground parkin?, is encour- aged. c. The linear measurement. of surface palling 01 eas parallel to the public street may not exceed more than 50`/, of primary street frontages. Sites or projects that are unable to mee1 this ie,corirement wilt be required to install beans and/or additional lan(Iscaping to buffer areas of sorface parking adjacent to the primary street frontage. d. Access In parking areas should be (lc -signed in a way that does not impede perlestriali traffic. e„ Parking should he screened front adjacent sjrrictures with landscaping strips not exceed ing 1- feet in height in outer to ensure pedes- trian safety. Lighting must be provided in parking areas at night. for safety purposes. Ilovvever, direct glare. spillover or other forms of light pollution directed al adjacent properties are prohibited. The installation of rah) gardens within policing at is encouraged for storm water infiltration purposes, Parking facilities inrist be ADA compliant when deemed necessary. g. Delivery, Service, Storage and Utility Areas Goa!: To minimize the visual impact of storage and utility areas within residential developments. a. Exterior storage and utility areas should be located in low trafficked areas and screened from adjacer it properties. b. Trash enclosures should be ioualed so that noise and oclor do not affect nearby residents or adjacent properties. c. Screening of storage and utility areas may in- clude landscaping and architectural features that match the primary structure. cl. Storage areas should match the architectural design of the prirnary structure, e. Utilize directional signage for storage and trash areas when appropriate.. ENSITY E DENTIAL EVELOPMENT Form and Facade Goal: Standat ds are intended In ensure high qual- ity desigh, encourage creativity and promote vistr ally appealing development, thereby cultivating a sense of place and identitv, a. No blank facades without windows and doors are allowed. All sides of the structures shall have architectural treatments, b. Window and door style.s shot Id reflect the pre- vailing al chitectural style of the structure. c. Window sills arid trim are required for all exte- rior wiridows. d. Flat panel exterior and garage, doors are dis- couraged, e. Garages should be recessed from the facade of the principal structure whenever possible to draw visual attention away from parking areas. f. If there are multiple garages within a struc- ture, they should be varied in their location to minimize the visual impact of a row of garage doorS. A/Pit:Port touts on a Fiutilic street i:Gnefit ironindividu,o! cities CITY OF LAKE - DESIGN SITJLOODS- DRAFT 10-3043 ENSITY • EVELOPMENT P. Detachc-icl garages shall be architecturally con sistent with the principal structure. e. h. Finished exterior materials shall be applied to all wall facades above 1.8 inches from the finished grade line, ,v1vere unfinished exterior 'foundation may be visible. i. Ground level of multi family structures should 1, he distinguished architecturally from upper levels to provide human -scale elements for pe- destrians. j. Living space below the main building evel such as a walkout structure, may not be visible from the front side of the structure facing the main public street_ k. Split entry type structures are discouraged. I. Where individual units face a public street, each unit should be designed with a walkway from the sidewalk to the front entry feature. in. Entryways to individual units should .-..entain an entryway feature, such as a porch or portico. h. Building Materials Goal: To of ler a variety of attractive and quality bi ild- . naterials that will shape the iclentity and vistlal -est of residential development in L. ake Elmo. a. All structure facades should utilize multiple building materials. b. Changes in facade building materials should occur at clean 11,:)rizonfal and vertical sepal a lions, such as at IDuilding levels or architectural le.atures. c. Siding materials should emphasize horizontal lines to reduce 11 le appearance of height and mass. Multii.)le facade colors are encouraged as long g. as they are balanced and consistent. Primary building materials for residential nue I). tures stiotild include brick, finished wood, stone, quality metals, glass. cast -stone, Of pre- cast concrete panels with aggregate. banding, C. testuring, or other similar decorative finish. Exposed exterior building materials such as brick, stone, wood, or stucco should he au- thentic. Simulated materials may also he used if demonstrated to be of high quality and ap- cl, proved by the City. Materials which are prohibited as the primary facade material include, the following: • Vinyl siding • Unpainted galvanized metal • Corrugated metal, plastic, or fiberglass • Plain, unpainted, or painted concrete 1. block • Prefabricated concrete panels Roofing materials should consist of composition shingles, wood shakes. or clay or stone tiles. Metal used as a roofing material must incorpo- rate ribs or standing seams to be acceptable. Samples of facade and roof materials must be submitted to the City prior lo the approval of the lidding perrnil, Scale and Mass Goai: To estabiish parameters for building lorizon !ally and veirically with a human scale in nth Id. a. Building volume should be broken up with re cesses and projections such as lialcollies, bay windows, dormers, porches, and other features 10 Ctu Limo --Dsmumm Si-ANL/44)s - DRAFT 10-30-:13 that provide variation ail(' identity, Mass should be reduced through facade artic- ulation. breaking up the \-vall area into smallei sect ions, Architectural elements, such as doi mQrs. deco- riTitive windows and trirn, porch details, decora- tive, shutters, and wainscoting, can redLIC;t: the appearance of hulk and mass by providing vi- sual interest. Building mass should be broken up with mul tiple roof and ridgelines perpendicular with one another. Structures of two -stories or higher should have articulated facades to minimize /he appear- ance or mass, as well as roultipl€, roof lines will) corresponding gables. Scale, should he reduced by utilizing -sten- down' methods towards the public street. IJorches, entries, window -bays or burnfrout are effective, in this regard. Hoiklir)g A by /Jr tf,o, builciii(„; iill,) abi,vc; ttiv oto 1(kiot. Soo/C: frii1/1100St.t-A)0/ Roof Design Goal: To break up monotonous roof lines. acid ar- chitectural detail and scream rooftop equipment. a. All rooftop equipment_ and must_ be screened using materials consistent with the eve' all ar- chitecture, particularly on roofs that are visible 'from adjacent buildings. b. Multiple peaks and ridgelines are encouraged to promote greater visual interest, c. Dormers are encouraged to break up continu- ous rooftop, d. Providing arc;hitectural detail on soffits and fas cias are encouraged. Entries Goal: To encourage entryways ot high brchitectural quality that emphasize access, safety, and a hu- man scale. HIGH are, encouraged to include porches, covered recesses cir covered stoops. e. G'round floor residences that adjoin a puhlic street or open spac,e shall have direct access to the public street or open space, I. For units yvi-th indivicliial exterior entrief.-..r. landscaped private entry yards afford an at tractive appearance on the street side and al- low reside,nts to take pride in these areas. Lighting Goal: To provide for safety and visual interest, while respecting the City's datk sky ordinance. a, b. a. Primary building entries shall be visible and c. connected to the street sidewalk by the most direct route practical. Howe.ver, some cur- vature in design for aesthetic purposes is al- lowed. b. Each building should have one or more clear- ly identifiable "front doors" that address the street and include signage denoting property address. c. Building entries should incorporate design ele- roc:nts or architectural treatments, such as aw- nings, columns or cornices to emphasize thc primary, entryway. cl. Primary communal entryways are encouraged to be recessed to offer shelter from incderne,nt weather. Units with individual exterior entries cl, e. f. Lighting should he providcA in all common at eas, including parking, vehicular and pedes- trian entries, walkways and common facilities (mailboxes, pools, etc.). Lighting height shall be consistent with the City's exterior lighting standards. Service area lighting shall lie confined within service yard boundarics and enclosure walls. Spill -over light from storage or service areas is not allowed, Lights at service or exit doors shall be limited to low wattage. downcast or low cut-off fixtures that remain on throughout the night. Accent lighting should he used to draw interest to architectural features or entryways and not to exhibit or advertise buildings. Architectural lighting must he downcast and shielded to pre- vent light pollution. Bare bulb or exposed neon lighting is not al- lowed for accentuating building fon». tY EVE PM ENT signage Gom: 5ignaLie should be subtle na ture and utilized to promote building identify and to properly direct a liobile and p,-.-:destrian baffle. d, c. e, f. Signs shall tre consistent with the aichitectural style of the blinding on which they are placed. in ducting scale, lighting levels, c,utor and niaterial, Signs shall be consti noted of quality materials. All signage should he illuminated and clearly visible after (lark. Signs are encouraged to be, creative in the use of two and three dimensional forms, lightin- and graphic design, and use of color, patterns, typography, and materials. Interior vehicle and pedestrian routes should be clearly marked. All buildings are encouraged to incorporate el- ements of community 11-1(-.Tning in appropriate signage, supporting district and city identity. Crri IF Li-\kE Ei 100 - Di SILil STANUARDS - DRA .10-30 13 11 This page left blank tentionally. 12 CI[ oF LAKE Et mo DL-6161,1 STANDAIM'i - DRAFT 10-3043 Applicable Zoning Districts: • Commercial (C) • Convenience Commercial WO The future commercial areas within the I 94 Corri- dor alid Old Village will include a variely of service, office, retail and other uses that will serve exist- ing and future Lake Fink) residents and beyond. While the differences in character and geography of these two growth areas rnay attract different types of commercial uses, it is important to es tablish standards 'hat will ensure quality devel- opment outcomes regardless of location Id use classification, In the commercial districts, quality development outcomes consist of buildings of high architectural quality and sites that funchnil oell for all users, both drivers and pedestrians. A. Site Design Building Placement Goal: To ensure access and circulation for all us- ers in a manner that minimizes traffic disruption and safely concerns. as as maintains good sightlines from the public street. a. Buildings must be setback at least 30 feet from the public right of way. Buildings are en- courage(' to be located as close to the public street as possible while still meeting the set- back requirement. b. The orientation of multiple buildings on one site must he clearly coordinated. Larniscape;r thet trT, spaceS-1» °vide a disl *active aiic/ !spaco foi visitors. C, d. Buildings should be onented parallel or per- e. pendicular to the street they front, promoting continuity of design. Buildings should he arranged to provide conve- f. 'dent access to entrances and efficient on -site circulation for vehicles and pedestrians. Sliared access points from the public ROVV are encouraged. Vehicular access points should be limited lo minimize traffic disruption. For master planned development, the provi- sion of l0rdscape,(1 open or gathering spas is encouraged within coniinerrinl developments. CITY OF LAKE ELM;I DFS16Id STANDAkM - DRAFT 10-30-13 1.3 COMMERCIAL. DEVELOPMENT Fencint;i around outdoor Jeliv; cli4ifleate Li id') VvalIONLVS Euli.1 pat. Bollaici:;a effectiv6, too, in Ociine,:iong too peostrian 1-..rac,e-. This siyie of bOliall)k J,Et'n from tl?e, L&koEloo) Blanding anci Meiniog SI ucly. Streetscape Goal: To create safe, pleasant and functional destrian spaces within con clevelopme improving access and district identity, nt, Stteetscapes silo include plant hock3 ,ATth toes Lo p ovicie aI1og3oevvaIks.. a. Sidewalks are required along primary street frontages, unless a suitable alternative, that promotes pedestrian access safely is approved. In addition, pedestrian access to the building from the public street shall be provided, b. Street trees shalt be installed at regular inter- vals along the public right of way. c. Ornamental or bollard lighting is encouraged to increase safety, as well as add visual intere,st, cl. Fencing shall be installed around outdoor din ing areas that are adjacent lo pedestrian areas or streets, e. Site furnishings such as decorative fencing, trash receptacles, planters-, bicycle racks, and benches are recommended, Applicants are encouraged to utilize design elements and site amenities from the, Lake Elmo Branding & Therning Study. LaridScaping Goal: To ensure development of a high aesthetic quality, and to reduce the amount of impervious CITY Of LARE [[MO DESIGN SiikNOARM - DRAFT 10-30-13 surtz-rice at con in ierCial sites. a. Parking, public and '.:.,rreetscarie areoe should utilize trees, plant beds, and potted plants to add visual interest and break up continuous hard scope. Parking, service, storage and utility areas should be buffered by plantings. I\-luar areas of pedestrian circulation. these. plantings shall not exceed 1 feet 111 height, for safety purposes. c. Hardy and native plant materials that are re sisLanl to the climate. disease arid salt are en- couraf,iecl, d. Making use of similar plant materials as adja- cent properties card public spaces is encour- aged to create continuity. e.. Ivlature trees located on building sites should be retained whenevei jiossible, f. Bare soils shot lid be planted or mulched with bark, stone or other suitable material to avoid unnecessary runoff. g. The installation of ran i gardens is encouraged to increase on -site storm water infiltra- tion, particularly in parking areas. Parking (3)a 10 1.1 OVICie paildne, facilities that adequately serve the needs of com- mercial properties, while ensiiring pedestrian sa re ty and maintaining a posi- tive visual aesthetic horn the public right of way. StLvsrk vvitithr parking lots iiip(ovu Ian cif cilL-ltion safety.. Latictscbping soros aicrog plibik; streets aoci a visual sepai a- bk-..A‘Vi,-./1 parking areas aid the pobik; igriN)r-way. a. The linear measurement of surface parking ar- eas parallel to the public street may not exceed more than 60r/.`, of primary street frontages. Sites 01 projects that are unable to meet this requirement will be required lo install berms and/or additional landscaping along areas of surface parking adjacent to the primary street frontage. h. The entrance to parking facilities should be lo- cated on secondary streets wlien possible. c. Shared parking facilities between adjacent uses or businesses are strongly encouraged when possible to avoid excessive amounts of parking. cl. Structure parking is encouraged, and should be located behind or beneath primary build- ings when possible,. e. Structure parking or parking areas located be- neath the primary structure should be screened wi-th 'architectural elements that match the g. mar Parking areas should In screened from view of public, streets means of grading ant1/01- lanctscaping. Parking areas should be screened ti oni adja- cent structures with laildscaping strips not ex- ceeding 4 feet in height in ()Kier to ensure pe- destrian safety. h. Landscaped islands should be installed within surface parking areas to break up continuous harcIscape and reduce concentration of int per- viotis surface. The installation of rain gantens within parking areas is encoliraged for storm water infiltration purposes. Lighting must be provided in parking areas at night for safety purposes. However, direct glare, spillover or other forms of 'Jolt pollution directed at adjacent properties are prohibited. k. Parking facilities must be ADA c;onvliant when Jeoi1edilecessary. Delivery, Service, Storage and Utility Areas Goal: To provide physical and visual separation between delivery, set vice and storage areas and areas of pedestrian and airtornobile circulation, a. Service, storage. maintenance or trash collec- tion areas should be located out of the view 'from the public right of way, or significantly screened through landscaping or arc;hitectural fe.attires. b. Service, storage and trash collection areas are not allowed in the se.ttrack areas, c, C0MMEICIAL DEVELOPMENT should nol interfere with other automolA e r-m- j)edestrian circ:ulation, d. Storage and cleliveLy al eas should be hard sur- face, minimizing the dispersal of dust. u. thlimiklg Degi FOriti and Facade Goal: `to ensure structures of high architectural quality that promote visual interest, thtz.,r,:,by s up - porting clistrict a. No blank facades without windows and doors are allowed. All sides of structures should have architectural trearntent.Variety and creativiLy. in building facade is encourageil through 'changes in building materials, fenestration height, and roof lines, especially on primary facades that face tl p1 blio rigl it of v ay. FIi jocaiion of delivery, storage and service ar.R cI i(uiIJLftIi oai vvindovk-, Lit tall ttDri.=.,j (,-,r rjotitiim eas should be cle.ir[n ly arked with sigriage i(tor[ ip uris CirY1 LAikr. Euvici DEsierJ 5 IA1 11 ,ius-- DRAFT :1_0-30-13 15 COMMERCIAL DEVELOPMENT Highi ity and citiiai)* huilOing ilaterialf, acid aesthetic value and Crate a rnor,l, attionve c.nvironment. b. \Nindow and door styles shall reflect the pre- vailing architectural style of the structure. c. Ground level retail and commercial uses should employ a significant amonnt of trans- parent glass in the form of windows and doors, particularly near pedestrian entrances. d. Minimizing continuous expanses of wall through facade articulation, recession and pro- jection is encouraged. e. Structures that are oriented towards the public street are encouraged to provide multiple ac- cess points or entrances if the parking area is located to the rear of the structure. f. Architects and builders are encouraged to in- corporate topographical features into the form of the structure when possible. utilizing natural grades to create unique design. Building Materials Goal: To promote quality development through chi- rability and visual aesthetic•s„ thereby supporting district iclentity a. b. C. cl. Higliqualily and durable materials should he used in street facing facades. Primary building materials for comiiercial structures should include brick, finished wood, stone, cast stone, or pre -cast concrete panels with exposed aggregate, banding, texturing, or other similar decorative finish treatment. High quality synthetic materials that adequate- ly duplicate natural materials 'hay be accept- able if approved by the City. The following building materials are not allowed to be used as the primary facade for commer- cial development: • Unpainted galvanized metal • Unfinished "green -treated" lumber Unfinished wood • Plain or unpainted concrete • east-m-p.acc concrete • "Tilt -up- concrete panels • Painted concrete Nock may be used on the rear or the building or sides not visible from the pi iblic right of WaY. • Vinyl siding e. Facade colors should reflect subtle earth tones. I lowever, other primary facade c;olors will be considered by tii Review Authority. Ac cent materials should complement the colors cf the plimary facade. f. Samples ot facade and roof materials shall be submitted to the City prior to the approval of the building permit. 16 City or: Lan: Et RIO DLSIGH ._31'ANOARDS DRAFT 10 30-1.3 Scale and Mass Goal: To establish standards for building with a hu- man scale in mind. a. Buildings should he broken down into smaller parts to avokl mormtonous or continuous de- sign and [Ile appearance of itiass. b. Exterior design that provides the appearance of multiple structures is encouraged to reduce scale and minimize mass. c. Building mass should be broken up with mul- tiple roof and ridgelines perpendicular with one ancither. d. Structures of two -stories of higher should have of ear yifig t1ai1il add 8rcThitea1ir,r1 rit E-61 arid acceorn,,,te eilte(c,s liculated facades, to minimize the appear- ance. of roass, as Well as multiple; roof lines with correspeinding gables. e. Scale should be rc3ducecl by utilizing "step- down" methods towards Ihe public street. En- tries and ot he r bunt p out features are effective in this regard. Roof Design Goal: To ensure architectural consideration and consistency in roof design in relation to the struc- ture, and to reduce the visual impact of rooftop equipment. cles, benches, or lighted I--_ollarcls are encour aged near end- \o,vs to commercial 1Juildings„ Lighting Goal: To ensure safety or patrons, employees, pe- clestriEws and automobiles, as well as providing visual interest and aesthetic value to a site. tvbile limiting light t)olution of the, niht sky to the best extent possibte. a. a. The design of the roof must be consistent. with the overall architecture or design of the structi ire, b. b. Parapets of varying heights are reijoired for large commercial buildings with flatfs c. Rooftop equipment, particularly on flat roofs, must be screened by the parapet or 1hrr ar- d. chiteclural features. Entries Goal: To provide identifiable entryways that eM- phasize access, pedestrian safety, architectural quality and a human a. Entryways to con imercial structures should be accessible for pedestrians from the pi tilic right of way. Large retail sites in particular should consider installingo ledicated pecleshian way. b. Architectural features should be incorporated ifilo entryways, such as facade detailing or prominent windows. C. I/O use of canopies. awnings and othersl id tering features are encouraged. cl. Pedestrian amenities such as trash recepta. c. e. Lighting must be provided in entryways, park- ing areas, pedestrian ways, storage and ser- vice areas, and other locations that recitiire ad, ditional safety lighting, Lighting height shall be consistent with the City's exterior lighting standards. Lighting styles should be complementary to the architectural style of the building. Lighting of architectural features should he used to provide accent and interest, as well as identify the building elitryway„Architeetural lighting must be downcast and shielded to pre, vent light. pollution. Bollard lighting is encourage,d for pedestrian areas. Ovc.,-;rhead lighting roust be shielded to pre.vent light trespass and spill -over onto adjacent properties. Commercial dses near residential zones must utilize lighting that niinin-lizes light trespass. Bare both and exposed neon lighting are not allowed. 0 A EVELOP- ENT signage Goal: 'To piovide sigriage that clearly identities businesses tvithin the Commercial district. t-vhile promoting quality and consistency in terms of de- sign and materials. d. Building signage should be complementary to the architecture or the structure, as well as consistent with the style of the surrounding buildings or rtistrict. b. Sign elements 1 hat will be evaluated for consis- tency include scale, coliir, lighting and materi- als, G. Signs roust be constructed of high -quality. clu rable materials. d. Directional signage to lie:Livery, service anti storage areas is required. Twiii and three dimensional signs ace encour- aged lo promote ciealivity and district identity. f. All buildings are encouraged to incorpoi ate el- ements of community thenling 1 apprcil)riate signage, supporting district and city identity. RAH. (if Otrilaft - - ' CIFi'rr 1 Alq-1 ELMO - Di 5101 Stmtokitus DRAFT 10 30-1.1:3 1/ This page left blank intentionally. 18 CH Y OF LAI\E Emo DE-siuJ STANDANY3 - DRAFT. 10-30-13 Applicable Zoning Districts: • Business Park/Light Manufactoring (BP) The intent of this zoning district is to provide oppor tunities for high quality business par Is development for office, light manufacturing, and other non -retail uses. In tenyis of design, this manual establishes consistent architectural standards between vari- ous users in the BP district_ These architectural standards are intended to promote a coordinated identity and avoid mismatched design. In addition, the manual ensures the installation of opialyspace character within business park de.e,lopment through effective site design and landscaping. A. Site Design Building Placement Goa/: 7-o establish standards for building location that ensure effective automobile and pedestrian circulation and promote coordination of buildings between adjacent sites and structiires. Buildings must he setback at least 50 feet from the public right of way. Buildings should be located in a manner that allows for effective automobile and pedestrian circulation. Sharecl access points from the public ROW are encouraged. Vehicular access points should he limited to minimize traffic disruption. The orientation of buildings should be compat natritai topography within business park develop- ment aULls aesliieno value and lei Tiro/ Oes Lake E/roo's opan space chat acler. e. Ole with adjacent structures and sites. Utilizing the natural topography or features of the site is encouraged to create unique land- scapes and add visual interest and value to the design. The provision of common and open spaces to the rear of the site is encouraged for lhe use rif employees and visitors, reinforcing Lake El- mo's open -space character. Street tiees provide. aii .-iltraufive eeiscape, as well as !win screen and provide shade ig at (las. Streetscape Goal: To provide high co iality landscaping in areas visible from the public view, as well as promote pe- destrian connections in the E3P district, a. b. c. d. 0I1Y L.1\1: Erau Street trees shall be installed at regular inter- vals along the public tight of way. Species of street trees should be seleckx1 according to root zone and salt tolerance. Additional landscaping along public streets is encouraged. Landscape, makaials should be low- mainte,nance aid ilativr- to ensure heartiness. Sidewalks along the public tight of way are encouraged to extend pedestrian connections throughout the Br' district. Utilizing site ank,,nilies as guided by Lake tldroo 111cm-ling Shidy is encouraged, - pcsieu StArto.A.Rns DRAFT 1.0-30-1'3 19 U NESS A " ENT Landscaping Goal: To reduce uohuhuous harosoapo and impel-- viof is surtace, as ive/I dSensore development of a Iiigh visual quality, a. frees, plant hciels, and j)otted plants should beinstalled in parking, sidewalk, and (41-1E)( hard surfaced areas to add visual interest and break up continuous impervious surface. b. Parking, service, storage and utility areas should be buffered by plantings, particularly when in view of puhlic streets, Near areas of pedestrian circulation, these plantings shall not exceed 4 feet in height for safety purposes. c. Hardy and native plant materials that are re- sistant to the climate, disease and h cen- couraged. (I. Ndalsing use of similar plant materials as adjo cent properties and public spaces is encour- aged to create continuity. e. Mature trees located on building sites- should be retained whenever possible. f. Bare soils should be planted or mulched with bark, stone or other suitable material to avoid unnecessary runoff. The installation of rain gardens is encouraged to increase on -site storm water infiltration. par - Ocularly in parking areas. g• f. n LisGa pe is Ii dSgrea palling lots, ove that eh:el-acre! of surface Parking Goal: To adequately serve the parAing needs of businesses in the BP district, whi/e ensuring pe- destdan safety, reduced impervious surface, and high quality visual aesthetic and appearance. a. The linear measurement of surface parking ar- eas parallel to the public street may not exceed more than 75'',10 of prirnary street frontages. Sites or projects that are unable to meet this requirement will he required to install beans and/or additional landscaping to buffer areas of surface parking adjacent to the primary street. frontage. b.The entrance to parking facilities should he lo- cated on secondary streets when possible, c. Shared parking facilities between adjacent uses or businesses are strongly encouraged when possible to avoid excessive amounts of parking, 20 Cur OF LAKE ELMO - DESIGN STANDARDS - DRAI-T 10-30-13 d. Structure parking is encoric-.1ged, and should be located behind or beneath prirnary build- ings Mien possible. e. Strtichire parking or pail -Mg areas icicJak-./1 be neath tik primary sti ucture should be scicieneil vjth architectural elements inat inalcli the pri- mary building. Parking aleaiS sIiiild e. scree' nil from view of public streets by gaoling andlor landscaping. Parking areas should be screeno(I frorn ad- jacent_ stiff:tures vvith landscaping strips not exceeding 4 feet ii lie.:ight in order to ensure pedestrian SO fetv h. Landscaped islands should he installed within surface parking are -as to break up continuous hat dscapc. and reduce conceirtratOn of imper- vious surface. The installation of rain gardens within parking areas is encouraged for storm water infiltration piimoses. Lighting must 1)e provided in parking areas at night for safety purposes. However, direct glare., spillover or other forms of light pollution directed at adjacent properties are prohibite(I. k, Parking tacililies must be Al A compliant when deemed necessary. g. J. Delivery, Service, Storage and Utility Areas Goat. To provide physical and visita/ separation of delivery, service_ storage and utility areas from the public light of way and areas of automobile and pe3,-.strian ciretilation, a, Delivery, service, storage, maintenance or trash collection areas should be located out of the view from the public right. of way, or significantly screened through landscaping or architecu.tral features that t-nal.011 the primary structure. b. Service, storage FICI trash colle.ction areas are not allowed in the setback areas. c. The location of delivery, storage and service or eas should he clearly marked with signage and should not interfere with other autoolobile or pedestrian circulation. d. Storage and delivery areas should be hard SW - 'face, minimizii ig the dispersal of dust. B. Building Design Form and Facade Goat: To promote buildings of high architectural utalitv and creativity in design, GarbaPe colieetion areas siJo tic! bj locaterl to the fear of the site a/ R! scree/led ising mate/la's that roav:h the princ.irof struG(ute. a. No blank facades without windows and doors are allowed. All sides of the structures should have architectural treatmelits. b. Window and dooi styles should reflect the pre- vailing architectural style of the structure. c. Variety and creativity in building facade is en- couraged through changes in building materi- als, fenestration height, and roof lines. Primary facades should not present a continuous wall without architectural details LI lat add visual in- terest. cl, Nlinimizing continuous eAl.)alises of Wall -through facade articulation, recession or pro, jection is encouraged. e. Architects and builders are encouraged to incor- porate topographical features into the form of the structure when possible, utilizing natural grades to create unique design. Cornet treatments to !argot stntrAtire5 ado, visea bs-c.,ak morK.torioiis BUSINESS PAIm DEVELOPMENT building Ailaterials Goal: To promote dr rality developnrent through (Iry ability a/ visual aesthetics, theroby supporting' district identity, a. High -quality and (tillable materials should be Ilse(' in street rack ig facades. b. Prima:ry building materials 101 strut -Ames in the BP dish ict should include ['lick, stone. cast stone, quality metals, glass, tenor Insulation Finish Systems (EFISk 01 pre -cast concrc=lo pI1uI 51111 exposed aggregate, banding, tex- turing or other similar decorative finish tiezit melt. c. Synthet c rnalenals that adequatcdy duplicate natural materials may be acceptable% d, The following building materials are not al- lowed to be used as primary finished facade material for business park developnwill: • Unpainted galvanized metal L I 112 L" %," joisosof 'welt c:zin rie titokeri up itsing vonriews anct ottier LikKL LLIVIO DESIGN S-1411JAWS - DRAFT :1.0-30-13 21. BUSINESS PARK DEVELOPMENT nigh quality otiiiciwg ili5toria Is eot ed tor street factoc2 fa ca cies. g, Unfinished "green-treate,d" lumber • Unfinished wood • Plain or unpainted concrete, • Cast -in -place concrete • "Tilt -up" concrete panels • Painted concrete, block may he used on the rear of the building or sides not visible from the public right of way. Facade colors should reflect subtle earth tones. I lowever, other primary facade colors will be considered by the Review Authority, Ac- cent materials shall complement the colors of the primary -facade. Samples of facade and roof materials should he submitted to tlie City prior to the approval of the building permit. Scale and Mass Goal: To reduce the appearance of mass in the BP district. Parapets of yai ylog iL,ight prsvicie ati&C p ..Ilitect twat (total/ hat .,,trki vahie. a. b. Scale should be reduced by utilizing "step- impact of rooftop equipment downmethods., particularly near areas of pe destrian circulation. Entries and other bump out features are effective in this regard. Structures of two -stories or higher should uti- lize facade treatments, such as multiple build, ing materials or additional windows, to mini mize die appearance of i-nass. Root Design Goal: To ensure architectural consideration and consistency in roof design in relation to the archi- tecture of the ht./I/cling, and to reduce the visual 22 OP( or LAKE ELMO -Driur SIANDARDS - DRAFT 10 3013 a, C. The design of the roof i oust be col -Isis -tell( wiW the overall architectureor doste strut lure. Parapets of varying heights are required for buildings in the BP district with Hat roofs. Rooftop equipment, particularly on flat roofs, must be screened by the parapet or other ar- chiteaural features, Entries Goal: To provicI itle.otifidble entryways that c.--:ro- phasize access, pedestrian safety, architectural quality and a Turman soma Carropir, arid r.rhanges ir entlyway Meriais ac,ceitilJtO a. Entryways to buildings in the. BP district should be accessible for pedestrians front the public right of way. b. Architectural features should be incorporated into entryways, such as facade detailing or prominent windows. e. The use of canopies, awnings and other shel- tering features are encouraged. d. Pedestrian amenities such as ornamental trash receptacles, benches or lighte.d bollards are encouraged near entryways to buildings in the BP district. Lighting Goat; To ensure safety of patrons, enlployees, pe- destrians and automobiles., as well as providing visual interest and aesthetic value to a site, while Iiniiting light pollution the sky to the best extent possible. a. Lighting must be provided in entryways, park- ing areas, pedestrian k:V ays, storage and ser vice areas, and other locations that require ad- ditional safety lighting. b. Lighting height shall be consistent with Cily's exterior lighting standards, c. Lighting styles should be complementary to the architectural style of the building. cl. Lighting of architectinal features should be used to provide accent and interest, as well as identify the building entryway. Architectural lighting must be downcast and shielded to pre- vent light pollution. e. Bollard lighting is encouraged for peclesnian areas. f. Overhead lighting must be shielded to prevent light trespass and spill over onto adjacent properties. g. Buildings near residential zones must utilize lighting that minimizes light trespass. h. Bare bulb and exposed neon lighting are nut EIIIUWCP, BUSINEV) PARK DEVELOPMENT signage Goal: To provide sigoage that clearly ideolifies businesses within the BP district, while promoting quality and consistency in terms of des!:-211 arid ma- terials, a. c. cl. e. f. Building signage shall he complementary to the architecture. of the structure, as well 05 consistent with the style of the surrounding buildings or district as a whole, Sign elements that will be evaluated for consis- tency include scale, color, lighting and materi- als. Signs must be constructed of high quality, du- rable materials. Directional signage lo delivory, service and storage areas is required. Iwo and three-climensional signs are ontiOUI aged lo promote creativity and district identity, Alf buildings are encouraged lu incorporate ul ernents of community themingipi appropriate signage, supporting district and city identity, Tm) lid 1111,,,:.,-(-1 -,erisfurral sigriaLf, PIUViCfC,'S cf e.ativRy &t4 CITY r:ri- LAIO: Ei ou - DL51611 - 1RO1 30 -30-113 'rills page !eft blank intentionally. CITY OF LN.E. Lo- DESIGN STAIIDARDS - DRAFT 10-30-1:3 Applicable Zoning Districts: • Village Mixed -Use The Village Mixed -Use district is expected to de- velop as an extension of Lake Elmo's historic downtown area on Lake Elmo Ave, south of Slate Highway 5. The downtown area of Lake Elmo rep- resents quintessential small-town charm. It is the Cily's goal to build off this old, small town charac- ter to the best extent possible. The standards of the. Mixed -Use district place a high emphasis on streetscapes, and the overall pedestri- an environment For this district Lo he successful, site design must be conducive to pedestrian cir culation and safety. In addition, the dev,J-Aopment that occurs in the Mixed -Use district will serve an important function as a unique gathering place in the community. For that reason, it is critical to establish consistent and high quality architectural standards that ensure creativity and an attractive aesthetic. t Building Placement Goal: To promote compact development that is consistent vvith Labe Elmo's vision for a pedestri- an -oriented downtown. a. Buildings in the Mixed -Use district may meet a zero lot line setback, hut may not be setback further than 20 feet from the public right of way. it et ie goal of the mixed use tioveloprnent area to btifkl oft of the exisLing,J)arrn of 0own town Lake Elmo, b. c. cl, e. f. If buildings do not meet a zero lot line, orienta- tion, plazas. patios, outdoor dining areas and landscaped entries are encouraged in the set- back area. Buildings must he oriented either perpendicu- lar or parallel to the street they front. with the primary facade being parallel to the sidewalk. Gaps and openings between buildings should be minimized in order to preserve a compact pedestrian environment Off street parking areas should be located to the rear or side of buildings in lhe Mixed -Use district and accessed from secondary streets or parking alleys. On -street parking may he avail- able on public streets in the front of buildings. Ground floor uses of structures in the Mixed -Use district should encourage pedestrian activity,. Streetscape To provide a pleasing pedestrian environ- ment that promotes a vibrant and ivalkable down - a. Sidewalks are required parallel to public streets in the Mixed -Use district, Larger sidewalks are encouraged to support the amount of pedes- trian activity that is conducive to downtown areas. The minimum sidewalk width in the Mixed -Use district is 6 feet. I). Sidewalk materials should be attractive, du- rable and low -maintenance, such as concrete and pavers. Special paving materials are en couraged to add visual interest and prurnote a unique identity, c. Pedestrian space r»ay be maximized through the use of perme- able pavers or tree geales at the base of street trees. d. Street or boulevard trees should be planted at regular intervals. Species of street -trees should be selected accord- ing to root zone and salt tolerance,* !ielp eaf, Of 11!.11 O0,1u,Striall 0111' 01- L41\1_ LIMO -DESIGI SIAM:Ai-WS DRAFT M1XED-USE DEVELOPMENT Creating irivitiog pecie.tplrfaii spac.'es (nci eases p,Mes n traffic anti activity. e. Planting beds and other type of street land- scaping are encouraged as long as they do not conflict with pedestrian circulation. f. Benches, bicycle racks, ornamental trash re- ceptacles and other site furnishings are en- couraged. Applicants are encouraged to utilize design elements and site amenities from the Lake Elmo Branding & 'flteming Study. Pedestrian scaled lighting in the form of bollard or ornamental lighting promotes district iden- tity and pedestrian safety, h. Ornamental -fencing shall be installed around outdoor dining areas to provide separation from pedestrian routes, g. Landscaping Goai: To promote ail aesthetically pleasing pr/es 1 IdI1 environment throtislh iarirlscaping, tve/I as reduce 111e amount of irnpervious stir face in the Mixed -Use district, a., Parking, public and strecitscape areas should Seasonal planters attrael mote activity to nif'A'ecl-use Oleos by oreatiiig a pleasant peclestt fan space. ii1iIiz tu:=:es, plaul beds, alid putted plants to add visual interest and break up continuous hard- scape. b. Parking, service, storage and utility areas should be buff- ered by plantings. Near areas of pe- destrian circutation, these plantings shall not exceed zli feel in height for safety pur- poses. c. Hardy and native plant materials that are resistant to the climate, disease and salt are encouraged. d. Making use of similar plant materials as adjacent properties and public spaces is encouraged to create continuity. e. Mature trees should be retained when pos- sible. f. Bare soils should be planted or mulched with bat k, stone or other suitable material 10 avoid unnece,ssary runoff. The installation of rain gardens is encouraged to increase on -site storm water infiltration, par- tic;ularly in parldrig areas. g. Parking a. Off-street surface parking is not allowed in front of the building along the pituitary street front- age. However, °prim unities for on -street park ing on the public Street should be available, 26 CITI OF LAKE Li coo - Ditsrait S'rAriDARos -- DRAFT 10 b, Structuted parking locatecl to Me skle., rear or beneath tho hililding is orirotiraJtrod in the Ivlixectlls(-7; district. c. Structure patting should Pc; sereei led with ar- chitet.-,turai elements that match the print -my building. d. The enhance to parkirq,), facilities shonkl h Ic) crated on secot Ida y stre=ets when possible. a, Shared parking facilities thAween adjacent Pa, uet teat ae'eci in ate rear or LI,c siH? to eoiIc;o f t oi IL twituing eieva Lioi ?u. At -ogled patkletLf pi traditiettai provete ,_:.ttv.-t,t-tttat ftttffet 1.)elWee1t 1143,(ki3ti Jed atiLo- ottal',Iie Areas. uses or businesses are strongly encouraged when possible to avoid excessive amounts of parking. f. Surface parking areas should be screened from view of public streets by means of grading ancl/or landscaping. Landscaped islands should he installed within surface parking areas to break up continuous hardscape and reduce concentration of imper- vious surface. h. The installation of rain gardens within parking areas is encouraged for storm water infiltration purposes. i. Lighting must be provided in parking areas at night or safety purposes. However, direct glare, spillover or other forms of light pollution directed at adjacent properties are prohibited. Parking facilities must he ADA compliant when deemed necessary. Delivery, Service, Storage and Utility Areas Goal: To provide physical and visual separation between cielivery, service and storage areas and areas of pedestrian circulation. utilityte:.1!;' Si)Otita be 10,:;&.ttt (A) 0( Lilo view or thu f,Cic,:ene,c1 using la's that inatch CI principdi strocurE:. c, 0. a. Sel vice, siorage, maintenance or trash collec tOn areas should be locatt,--;(1 out of Lhe vjev,/ from the public right of way, or significantly screened through lardscaping or archectilral feat«res. h, Delivery areas should be located in the rear or the building whenever possible. Service, storage and trash collection areas are not allowed in the setback areas. Delivery, service, storage, maintenance, and utilities should 1-1e located in a way that does not interfere with pedestrian cilculation. These areas should be roarked with ciirectional MIXED -USE kiVELOPMENT signage eIri appropriate, f. Delivery, storage ancl hash colleetul-1 areas should 1)6 haul surraGe., miniinizilig the disper- sal of dust. H. Building Form and Facade (oaI lu promote buiidings 01 high architectural coiality and oid-lOW11 character that are oriented to tvanis the primary street frontage and pedestrian environi»e.nt. Canopies. wirmiork's. lighting aria build 1) fg threr -art pi ovidL- cin,01the be(ievri911 Cii OF LAKE LI_MO - DESI6i1 SI.ANDAP1)$ - DRAFT 10-30- i 3 2( MIXED -USE DEVELOPMENT a. b. cf. e. 1. g. h. Nu blank facadesVitI10L 1 Lwinclovys and doors are allo\veci. All sides of the structures should have architectural treatments. Variety' and creativity in building facade is en couraged through changes in building materi- als, fenestration height, and loaf lilies. Minimizing continuoits expanses of Wall through facade articulation, recession or pro jection is encouraged. - _..-- - Window and door styles should reflect the pre-- vailing architectural style of the structure. „ Architecture should be conscious of the design Blick hill qualltY of surrounding structures and overall district (to)) ntowri In/Ned-use identity, including facade treatments, windovvs, building materials and entiies, Buildings should be designed to provide hu- man scale. The highest level of architectural detail should occur adjacent to areas of pedestrian activity'. Auto -oriented uses, such as garages. delivery areas or bay should he oriented away from the primary street frontage. Building Materials Goal: To promote quality development through du- rability and visual aesthetics, thereby supporting district identity, a. b. c. High quality Eind durable, materials should he usect on all facades. Primary building materills for commercial struc tures should incluclE., brick, finished wood, glass, stone, cast stone, or pre -cast concrete panels with exposed aggregate, banding, texturing, or other similar decorative finish treatment. Synthetic; materials that adequately duplicate d. e. f. hat is (c.,risistent with an ofei natural materials may be acceptable pending approval of the City of Lake Elmo. The following building materials are not al- lowed to be used as the primary facade for de- velopment in the Mixed -Use district: Unpainted galvanized metal Unfinished "green -treated" lumber Unfinished wood Concrete. )lock ()ainted Or unpainted) Cast -in -place concrete "Tilt -up" concrete panels Facade colors should reflect muted earth tones. However, other primary facade colors will be considered by the Review Authority. Ac- cent materials should complement the colors of the primary facade. Samples of facade and roof materials shall be submitted to the City prior to builcling permit approval. Mass and Scale Goal: To establish standards for builciing with a man scale in mind. 2 8 CITY OF bathe ELMO - DESIGN STANDARDS - DRAFT :10-30-1.3 a. Buildings should be broken down into smaller parts to a,.ivoid monotonons or continuous de sign Fold the appearance of inass. l). Exterior design that provides the appearance of inulliplo stair:101'es ks encouraged to re,duce scale and mass, c. Scale should be reduced Ity utilizing "step- down" methods towards the public r.streek. En- tries and other bump out features aro €.4foctive in this d. Structures of two-SlOrieS 01 1lighE:r 6.1-10lIld have articillated facades to minimize the appear ance of inass. e. Building roass should be broken up by iuiiIliplu roof and ridgelines pemenclici liar with one an- other. Roof Design Goal: To encourage creativity and aichilectural treatments in roof design, and to rednce the visual impact of rooftop c.-quipment. Stoo-cio%vn techok-joes ,aoc_i variation in builrlirQE,.' matalials Ho/p the scak; c,t tno biroritilg and a6cc-tquate t116, Sit pd,lIllaiaa. a, The design of the roof must he. consistent with the overall architecture or deign of the structure. b. Creativity and variety in roof design is e110001'- agecl in the Mr,eci-tIse district to support dis- trict identity. C. Flat tools should include variation in parapet height, materials. and architectural detailing to avoid monotonous roof lines. d. Rooftop equipment; particularly on flat roofs, must. be screened by the parapet or other ar- chitectural features. e. Rooftops that are visible from adjacent build- ings should minimize tlie,. visual impact of roor top equipment and give consideration to poor top aesthetics. Entries Goal: To provide kle,ntiliable entryways that em- phasize access, pedestrian safety, an heclurai quality oncl a human scale, a. Entryways must be provided on the side of the building fronting the primary street b. Entryways should receive the highest level of architectural treatments. This may include fa- cade tre.atments, prominent windows or other featttres. c. The use of canopies, awnings and other shel- tering features are encouraged. destrians and automobiles, as pvem as provh g visual interest and aesthetic value to a site, tvniie umitillg light polution of the niOt sky to the best extent possible, a. Lighting must be provided in entryways, pJark- ing areas, pedestrian v,,ays, storage and ser- vice areas, and other locations that require ad- ditional safety lighting. b. Lighting styles should be c;omps-Lernentary to the architectural style of the building and sur- rounding dish id_ C. Lighting of architectural features should he used to provide accent and interest, as well as identify the building entryway, Architectural lighting must be downcast and shielded to pre- vent light pollution. d. Bollard lighting is encouraged for pedestrian areas. e. Overhead lighting must he shielded to prevent light trespass and spill -over onto adjacent properties. f. Bare bulb ancl exposed neon lighting are not allowed. Signage Goal: To provide durable, quality signage that iden tifies businesses and supports district identity, d. Pedestrian amenities such as ornamental a. Building signage must he complementary to trash receptacles, benches, bicycle racks or the architecture of the structure. as well as lighted bollards are encouraged near entry- consistent with the style of the surrounding ways of buildings in the Mixe,c1-Use district. buildings or district. b. Sign elements that will be evaluated 'for consis- tency ii 'dude scale, color, lighting and materials. Lighting Goal: To ensure safety of patrons., employees, pe-, c, e. f. EVE OPMENT Signs roust he ikons:II-tinted thigh-cpuEllity, du rable materials. Directional signage to delivery, set vice ai id storage areas is recpt tired. Two and three-dimensional signs are encour- aged to p:Ironickte creativity and dis- trict ideally. All buildings are el twit raged to incorporate ele- ments of commu- nity theming 111 ap propriEpte supporting district z.-ind city identity. Di, oc.iiormi tGfiita cc: goOd tr arid flow, Swriage COinp the bcdi(ding, c,sa)tilE: CIE Y OF 1.AkE EFNIO - DESIG-1-1 SIANDAREM3 - DRAFT :1.0-30-1,3 20 Existing Commercial District Design Standards (to be replaced) � ! DISTRICT DE SIGN S'�AND�A'RDS. (/\) unJInlcn1 kiethe purpose and intent "[ the city. bvthe adoption o(Uhc performance standards of this arricle. to ensure commercial bLlildiil2s constructed within the city Lire o[ohigh quality o[cxtchmrappearance and consistent with the Comprehensive Plan. These standards sbu|| apply toall commercial districts within the city. (i) It is the finding of the city that a limited selection of primary exterior suifacing materials nnu#tothis standard of quaiLy. (2) It is the further finding o[dhxcity that several specific exterior Surfacing nnaieciu|s are appropriate, and nfnuffiuicntquality. lo beutilized only us accent materials in varying percentages. The variations o[porconCa,,cofspecific accent materials rc|uizs to o Undino by the ci(y as to the relative quality and rural character nfthose respective accent nnutchu|x. (B) Archileciural anct Sile Plan �iibmiftals. New building. proposals shall include architectural and site plans prepared hy registered architect and shall show the [b||ovving as a (|) Elevations nfall sides o{the hui|dio��� (2) Type and color n[exterior hui|diog nnutcdn|c (S) Typical general floor plans, (4) Dimensions ofall structures: and (5) Location n[trash cnnluinxrs heating. cooling and ventilation equipment and (C) iiliv SnrudzoyAtIcUtionvum/Renovation. ( | ) Additions to existing structures rc�n� in ainorc000 of floor area ofibcbu structure o[less than 100%. and/or installation of replacement exterior Surfacing of any portion ofan existing Structure shall be exempt frorn the standards of this division where it is f0LInd that the new orreplacement exterior Surfacing proposed is idcodcu| to that nfthe existing structure. (2) p/horc additions to an exixtina structure result in an increase in the gross floor area u[the ezistinorstructure of|00%nrgnrutc,.the entire structure (existing structure and structure addition) shall be subject iothe standards o[this section. (D) Perfi»nnunce Suo,u\n/ls'Pr/n,urvEv1er/o/'S»'fi«/n� (|) The primaryexterior surfacing ofstructures shall be limited n»natural brick. Stolle, or alass. Artificial or thin veneer brick or stone less than nominal 4 inches thick shall not qualify uocomplying with this performance standard. (21) Primary Exterior Surface shall be defined asnot less than 70%ufthe SLIM ofthe area of all exterior walls of a structure nominally perpendicular to the ground. All parapet or mansard surfaces extending above the ceiling height of the structure shall be considered exterior surface for the purposes ofthis division. Windows and glass doors shall be considered a primary surface. but the sum area of this glass shall be deducted from the wall area for purposes of the 70% primary/30% accent formulas of this chapter. Doors or any type of material, except glass. shall not be considered a primary exterior surface. (3) Each wall of the structure shall be calculated separately and. individually comply with the 70/30 formula. (E) Perjbr,nance Standards - Exterior Surfacing .,,Iccents% Not more than 30% of the exterior wall surfacing. as defined by division (D) of this section. may be of the following listed accent materials, but no single accent material. except natural wood. may comprise more than 20°10 of the total of all accent materials; and, no combustible materials shall be used: (I) Cedar. redwood, wood siding; (2) Cement fiber board; (3) Standini.1 seam metal: (4) Architectural metal: (5) Stucco; (6) Poured in place concrete (excluding -tilt-up- pan (7) Architectural metal panels: and (8) Porcelain or ceramic tile. (F) Pertbrrnance Standard - Accessory Structures. All accessory' structures shall comply with the exterior surfacing requirements specified by division (D) ofthis section. (C) brinance Standard - HVAC Units and Exterior Appurtenances. All exterior equipment. HVAC and trash/recycling and dock areas shall be screened from view of the public with the primary exterior materials used on the principal structure. (H) Pelf iv-mance Standard - Visible Roofing Materials. Any rooting materials that are visible from ground level shall be standing seam metal. fire -treated cedar shakes. ceramic tile, clay tile. concrete or slate. (I) Applicability - New Construction. The standards of this division shall be applicable to all structures and buildings constructed in the city, on and after the effective date olthis chapter. The performance standards of this division shall not be in any manner minimized by subsequent planned unit development plans or agreement. (Ord. 2012-062. passed 9-18-2012) TI I t T I )1 LAKE E 17.1\10 MAYOR AND COUNCIL COMMUNICATION DATE: REGULAR ITEM #: AGENDA ITEM: Design Review Ordinance SUBMITTED BY: Nick Johnson, City Planner THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Planning Commission Kyle Klatt, Community Development Director SUGGESTED ORDER OF BUSINESS: 11/06/2013 20 Introduction of Item. ...... .............. ...... . .......... Staff Report/Presentation...„.... .......... .......... ......... ........................... .......... Staff Questions from Council to Staff.... ..... ......... .......... ....... ........... Mayor Facilitates Public Input, if Appropriate...... ...... . ......... ........ Facilitates Call for Motion ............ ............... ......... ...... & City Council ..... ......... ......... . ...... ................ .....,„......Mayor & City Council Action on Motion.......... ..... ..... ........ ..... ...... . ...... . ..... ......... ........... Mayor Facilitates PUBLIC POLICY STATEMENT The Design Review Ordinance adopts the Lake Elmo Design Standards Manual by reference and establishes procedures for design review in the Urban Residential and Commercial zoning districts. FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The City Council is being asked to consider the adoption of the Design Review Ordinance. The Ordinance is intended to integrate the new design review procedures related to the Lake Elmo Design Standards Manual into the Urban Residential and Commercial zoning districts. In addition, the ordinance adopts the Lake Elmo Design Standards Manual into the City's Zoning Code by reference. Staff -and the Planning COMIlli SSI011 are recommending that the City Council adopt the Design Review Ordinance through the i`bllowing motion: "Motion to adopt Ordinance 08-092, integrating the Lake Ebno Design Standards Manual by reference and establishing design review procedures in the Urban Residential and Commercial zoning districts" In addition, Staff recommends that the City Council approve Resolution No. 2013-98. wahorizing, summary publication of 08-092, through the ,fbllowing motion (a 4/5 vote is required): "Motion to adopt Resolution No. 2013-98, authorizing summary publication ofOrdinance 08-092" BACKGROUND INFORMATION: The City has been working to complete a design standards manual since the adoption of the last major Comprehensive Plan Amendment for the 1-94 Corridor. The purpose of the design standards manual is to establish a comprehensive design review process that promotes quality development outcomes in the areas of site and architectural design. The Design Review Ordinance is intended to adopt the manual by reference into the City's Zoning Code and replace existing design related performance standards. The proposed ordinance adopts the manual by reference in the Urban Residential and Conuriercial zoning districts. The manual is also adopted by reference in the proposed ordinance establishing the Village Mixed -Use (VMX) zoning district. In addition, procedures related to design review are also specified in the VMX district. For the interim period, the proposed ordinance links to the proposed design review procedures in the VMX district. Ultimately, staff would recommend moving the design review procedures to Article III — Zoning Administration and Enforcement of the City's Zoning Code. If the procedures are eventually relocated, the links in the proposed Design Review Ordinance can he changed to reflect the correct reference or link, PLANNING COMMISSION REPORT: The Planning Commission reviewed the proposed ordinance and held a public hearing on 10/28/13. The following testimony was received Greg McGrath, 1509 1511St, Ct. N., inquired as to who was responsible to administer design review. Staff explained that under the proposed Design Standards Manual and proposed review procedures, the review authority that is responsible to issue the applicable pennit or certificate would be responsible for conducting design review within the existing review process. The Commission accepted the proposed Design Review Ordinance as drafted and unanimously recommended the ordinance for approval (Vote 7-0). PLANNING COMMISSION RECCOMENDATION: The Planning COMMiSSiOn is reeann7lending that the City Council adopt the Design Review Ordinance through the following motion: "Motion to adopt Ordinance (18-092, integrating the Lake Elmo Design Standards Manual by reference and establishing design review procedures in the Urban Residential and Commercial zoning districts" In addition. Staff recommends that the City Council approve Resolution No. 2013-98, azahorLing- sunzman,' publication of Ordinance 08-092, through the.following motion (a 4/5 vote is required): "Motion to adopt Resolution No. 2013-98, authorizing summary publication of Ordinance 08-092" ATTACHMENTS: 1. Ordinance 0S-092 2, Resolution No. 2013-9S CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-092 AN ORDINANCE ADOPTING THE LAKE ELMO DESIGN STANDARDS MANUAL AND ESTABLISHING DESIGN REVIEW PROCEDURES IN THE URBAN RESIDENTIAL AND COMMERCIAL ZONING DISTRICTS SECTION 1. The City Council of the City of Lake Elmo hereby amends Title XV: Land Usage; Chapter 154: Zoning Code, City Code Section 154.455 by adding the following language: §154.455 Residential District Design Standards .Review of Design. For certain development activity as specified in the Lake Elmo Design Standards Manual, design review is required as part of the approval process for a permit or certificate under this Ordinance. All projects subject to design review shall be reviewed for conformance with the Lake Elmo .Design Standards Manual and shall follow the review procedures specified in §I 54.506.A. SECTION 2. The City Council of the City of Lake Elmo hereby amends Title XV: Land Usage; Chapter 154: Zoning Code, City Code Section 154.555 by removing the following language: §1 4.555 Commercial District Design Standards (A) Purpose and Intent. It is the purpose and intent of the city, by the adoption of the performance standards of this article, to ensure commercial buildings constructed within the city are of a high quality of exterior appearance and consistent with the Comprehensive Plan. These standards shall apply to all commercial districts within the city. (1) It is the finding of the city that a limited selection of primary exterior surfacing materials meets this standard of quality. (2) It is the further finding of the city that several specific exterior surfacing materials are appropriate, and of sufficient quality, to be utilized only as accent materials in varying percentages. The variations of percentage of specific accent materials relates to a finding by the city as to the relative quality and rural character of those respective accent materials. (B) Architectural and Site Plan Submittals. New building proposals shall include architectural and site plans prepared by registered architect and shall show the following as a minimum: (1) Elevations of all sides of the buildings; (2) Type and color of exterior building materials; Typical general floor plans; (4) Dimensions of all structures: and (5) Location of trash containers, heating, cooling and ventilation equipment and systems. (C) Applicability - Structure Additions and Renovation. (1) Additions to existing structures resulting in an increase of gross floor area of the structure of less than l 00%; and/or installation of replacement exterior surfacing of any portion of an existing structure shall be exempt from the standards of this division where it is found that the new or replacement exterior surfacing proposed is identical to that of the existing structure. (2) Where additions to an existing structure result in an increase in the gross floor area of the existing structure of l 00% or greater, the entire structure (existing structure and structure addition) shall be subject to the standards of this section. (D) Pelf 61-mance Standards - Primary Exterior Surfacing. (1) The primary exterior surfacing of structures shall be limited to natural brick, stone, or glass. Artificial or thin veneer brick or stone less than nominal 4 inches thick shall not qualify as complying with this performance standard. (2) Primary Exterior Surface shall be defined as not less than 70°/0 of the sum of the area of all exterior walls of a structure nominally perpendicular to the ground. All parapet or mansard surfaces extending above the ceiling height of the structure shall be considered exterior surface for the purposes of this division. Windows and glass doors shall be considered a primary surface, but the sum area of this glass shall be deducted from the wall area for purposes of the 70% primary/30% accent fonnulas of this chapter. Doors of any type of material, except glass, shall not be considered a primary exterior surface. 3) Each wall of the structure shall be calculated separately and, individually comply e 70/30 formula. (E) Performance Standards - Exterior Surfacing Accents. Not more than 30% of the exterior wall surfacing, as defined by division (D) of this section, may be of the following listed accent materials, but no single accent material, except natural wood, may comprise more than 20% of the total of all accent materials; and, no combustible materials shall be used: ) Cedar, redwood, wood siding; (2) Cement fiber board; (3) Standing seam metal; (4) Architectural metal: (5) Stucco; (6) Poured in place concrete (excluding "tilt -up" panels); (7) Architectural metal panels; and (8) Porcelain or ceramic tile. (F) Performance Standard - Accessory Structures. All accessory structures shall comply with the exterior surfacing requirements specified by division (D) of this section. (G) Performance Standard - PHA C Units and Exterior .Appurtenances. All exterior equipment, HVAC and trash/recycling and dock areas shall be screened from view of the public with the primary exterior materials used on the principal structure. (H) Performance Standard - Visible Roofing Materials. Any roofing materials that are visible from ground level shall be standing seam metal, fire -treated cedar shakes, ceramic tile, 2 clay tile, concrete or slate. (1) App1icabi1iti - New Construction. The standards of this division shall be applicable to all structures and buildings constructed in the city, on and after the effective date of this chapter. The performance standards of this division shall not be in any manner minimized by subsequent planned unit development plans or agreement. (Ord. 2012-062, passed 9-18-2012) SECTION 3. The City Council of the City of Lake Elmo hereby amends Title XV: Land Usage; Chapter 154: Zoning Code, City Code Section 154.555 by adding the following language: §154.555 Commercial District Design Standards Review of Design. For certain development activity as specified in the Lake Elmo Design Standards Manual. design review is required as part of the approval process for a permit or certificate under this Ordinance. All projects subject to design review shall be reviewed for conformance with the Lake Elmo Design Standards Manual and shall follow the review procedures specified in §154.506.A. SECTION 4. Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 5. Adoption Date. This Ordinance 08-092 was adopted on this sixth day of November 2013, by a vote of Ayes and Nays. LAKE ELMO CITY COUNCIL Mike Pearson Mayor ATTEST: Adam Bell City Clerk This Ordinance 08-092 was published on the day of , 2013. CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA RESOLUTION NO. 2013-98 RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE 08-092 BY TITLE AND SUMMARY WHEREAS, the City Council of the City of Lake Ehno has adopted Ordinance No, 08-092, an ordinance to the City's regulations pertaining to Design Review; and WHEREAS, the ordinance is lengthy; and WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo, that the City Clerk shall cause the following summary of Ordinance No, 08-092 to be published in the official newspaper in lieu of the entire ordinance: Public Notice The City Council of the City of Lake Elmo has adopted Ordinance No. 08-092, which adopts the Lake Elmo Design Standards Manual by reference and establishes design review procedures for certain types of development activity in the Urban Residential and Commercial zoning districts. The full text of Ordinance No, 08-092 is available for inspection at Lake Elmo city hall during regular business hours. BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City Administrator keep a copy of the ordinance at City Hall for public inspection and that a full copy of the ordinance be placed in a public location within the City. Dated: November 6. 2013. ATTEST: Adam Bell, City Clerk (SEAL) Mayor Mike Pearson The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. ( >(( IAKE ELM( DATE: REGULAR ITEM #: AGENDA ITEM: Parks Commission Mission Statement SUBMITTED BY: Parks Commission / Council Member Reeves THROUGH: Mayor Mike Pearson REVIEWED BY: Dean Zuleger. City Administrator I 11/06/2013 SUGGESTED ORDER OF BUSINESS: - Introduction of Itcm ........ ...... Member Reeves Report iPresentation....... ..... ....... .......City Administrator Questions from Council to Staff ....... ......... Mayor Facilitates Call for Motion ......... Mayor & City Council Discussion ....................................... ...... ....... . ......... . ....... Mayor & City Council - Action on Motion.............. ........ ........ ..... Mayor Facilitates SUMMARY AND ACTION REQUESTED:, The City of Lake Elmo Parks Commission recently completed a one day retreat where they focused on their current role, a review of parks, and the creation of a 2014 Program of Work & Budget. During the course of the retreat the Commission developed a new Mission Statement that centered on their role in the future. It is requested that the City Council ratify this mission statement and amend the Lake Elmo City Code 32.081 to read: "The Lake Elmo Parks Commission serves as an advisory committee to the Cit-y Council and city staff and makes recommendations to the Council on all matters relating to parks, trails, park development, and recreational uses of the city's open space" The motion for this action is as follows: "Move to approve Ordinance 08-093, ratifying a izew mission statement Or the Lake Elm© Parks Commission" BACKGROUND INFORMATION: The Parks Commission spent much of the AM session of their retreat talking about their roles and responsibilities as it affects both the physical nature of the parks and the respective use of the parks. Similarly, they labored over defining their role of advisor to the City Council. Out of this work came four main policy objectives: - Maintaining Current Parks -- page 1 -- City Council Meeting /New Business Item 21] November 6. 2013 Developing a utilized trail system Developing New Parks Determining Recreational Uses for City Open Space Since the last revision of the City Code, trail development and recreational use / prograrnrning have come to the forefront of needed focus by the Commission. At the October 21, 2013 Parks Commission monthly meeting, the Commission adopted the above mission statement (crafted by Council Member Reeves) to best reflect the group's current understanding of their role. STAFF REPORT: The Staff believes that this mission statement is consistent with the current program of work and reflective of the role of park's commission's or committees in the East Metro. RECOMMENDATION: To amend City Ordinance 32.081 to read: "The Lake Elmo Parks Commission serves as an advisory committee to the City Council and city staff and makes recommendations to the Council on all matters relating to parks, trails, park development, and recreational uses of the city's open space" The motion for this action is as follows: "Move to approve Ordinance 08-093, ratifying a new mission statement fOr the Lake Elmo Parks Commission." CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-093 AN ORDINANCE AMENDING SECTION 32.081 OF THE LAKE ELMO CITY CODE OF 0 t INANCES GOVERNING CITY ORGANIZATIONS SECTION 1. The City Council of the City of Lake Elmo hereby ordains that Section 32.081 is hereby amended to read as follows: The Parks Commission is established to review and make recommendations to the Council on the future development of city parks, including the establishment of and improvements to the parks, and to make recommendations to the Council on policies governing the maintenance and public use of the parks within the city. SECTION 2. Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 3. Adoption Date. This Ordinance 08-093 was adopted on this fifteenth day of October 2013, by a vote of Ayes and Nays. LAKE ELMO CITY COUNCIL Mike Pearson Mayor ATTEST: Adam Bell City Clerk This Ordinance 08-093 was published on the day of , 2013. THF-1 CIT1" K E AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION DATE: REGULAR ITEM Feasibility Study for Lake Elmo Regional Trail City of Lake Elmo Parks Commission Dean Zuleger, City Administrator Shane Weiss, Chair, City of Lake Elmo Parks Commission Parks Commission Trail Committee SUGGESTED ORDER OF BUSINESS (if removed from the Consent Attendr): Questions from Council to Staff................ ...... ..... ..... .......... Public Input, if Appropriate ....... ........ Callfor Motion ........ ....... .................. ........ . ....... ..... ...... ...... Discussion ...... ..... ........ ........ ................ ..... Action on ..... ................ ...... ..... SUMMARY AND ACTION REQUESTED: 11 /06/2013 $$ ......... ....Mayor Facilitates ....... ..... Mayor Facilitates .... .Mayor & City Council .....Mayor & City Council . ...... ....Mayor Facilitates To allocate $12,000 of Parkland Dedication Funds to complete a feasibility study of a multi -use trail corridor, to be known as the Lake Elm Regional Trail, that would extend from Oakdale (at the corner of Inwood & Stillwater Avenue) to the Stillwater Senior High School. This trail segment has been endorsed by the Parks Commission as their priority trail project. The motion for this action is as follows: "Move to approve the allocation of parkland dedication funds, not to exceed $12,000 for a study to determine the feasibility of an east -west regional trail connecting Oakdale to the Stillwater Senior Hiult School in reasonable proximity to the Highway 5 Cooridor." STAFF REPORT: In 2013, the City of Lake Elmo Parks Commission conducted a community survey to assess park & recreational needs. The survey results noted that community connectivity and trail development was a priority with respondents. The Park Commission created a Committee to study trail needs that incorporated the survey results, the City's Trail Plan and traffic safety needs of the community. At the conclusion of their study they determined that the creation of a trail from Oakdale to the Stillwater High School with tangential access to Sunfish Lake, the Lake Elmo Park Reserve and downtown Lake Elmo was a priority in the implementation of a trail plan. This trail would interconnect with the County's plan to provide west -side access to the LEPR as well. This plan would also utilize existing public land, ROW, and other public lands to minimize the cost of right of way acquisition. The project would be constructed in two phases — Oakdale to the Old Village and then the Old Village to the Stillwater Senior High. It is the intention of the Park Commission to apply for a Minnesota Legacy Grant through Washington County to the met Council for the funding of this project. Currently former Mayor Dean Johnston serves as the Chairman of the Met Council's Parks & Open Space Commission and corrununity advocate Jennifer 1 Pelletier serves as a member of the Washington County Parks Commission — both are supportive of this project and will play key roles in the advocacy of this plan. In order to make proper application for the Legacy Grant, a feasibility study needs to be completed of the trail to identify ADA issues, right of way issues, safety needs, and potential interface conflicts with the rai] line, STH 5, and use of the Lake Elmo Park Reserve. It is anticipated that this study will cost $12,000 to complete to determine feasibility. The study would be coordinated by Focus Engineering. RECOMMENDATION: Staff Recommends the following action: Move to approve the allocation of parkland dedication funds, not to exceed $12,000, for a study to determine the feasibility of an east -west regional trail connecting Oakdale to the Stillwater Senior High School in reasonable proximity to the Highway 5 Corridor. ATTACHMENTN: 1. Lake -Elmo Regional Trail Concept Map Lake Elmo Regional Trail -Feasibility III. (:I'I1 \KE ELN"l() Phase 1 Phase 2 Municipal Boundary City of Lake Elmo 10-31-2013 Data Scource: Washington County, MN George W. Crocker & Cynthia L. Foushee 5093 Keats Ave. N Lake Elmo, MN 55042 Keats Avenue North Watermain Assessment Objection November 6, 2013 Relevant facts relative to the construction of the Keats Avenue North Watermain and subsequent watermain assessment, as we understand them, are as follows: Groundwater contamination resulting from the irresponsible, if not illegal dumping of hazardous waste by 3M Corporation required the original construction of a city water system north of Highway 5 in Lake Elmo. 3M paid for most or all of that construction. 2. Without groundwater contamination caused by 3M dumping hazardous waste, there would be no city water system north of Highway 5 in Lake Elmo to which a Keats Avenue North Watermain could connect, and no need for such a system. 3. The initial stage or stages of the city water system north of Highway 5 in Lake Elmo were incompletely, if not poorly designed, such that stagnant water accumulates in dead ends. The Keats Avenue North Watermain is required to correct this flaw in the city water system. 4. The Keats Avenue North Watermain, on the north end of Lake Elmo, provides systems benefits, and benefits to residents connected elsewhere to the system. More importantly, it provides benefits to businesses, including new businesses to be developed along the 1-94 strip on the south end of Lake Elmo. 5. The Keats Avenue North Watermain provides no benefit to the property at 5093 Keats Ave. N. in that we, the property owners, have no interest in connecting, or desire to connect to the system. 6. Instead, the Keats Avenue North Watermain threatens the value of the property at 5093 Keats Ave. N. because the watermain is supplied with water from a new industrial well drilled within approximately one mile of the well that provides water at 5093 Keats Ave. N. It is now common knowledge that groundwater levels throughout the region are low and dropping because, in significant part, industrial -scale wells are already pumping too much groundwater from the underlying aquifer. Much has been publicly made of this fact as it pertains to areas surrounding White Bear Lake. Further stressing the groundwater resource with this new, industrial scale extraction about 5 miles south and east of White Bear Lake only makes an already serious problem worse,and does so as thoughtlessly as the original dumping by 3M that initiated this sordid chain of events. This degradation of the groundwater resource in the local area increases the probability of well failure at 5093 Keats Ave. N., thereby degrading the value of that property. 7. The Lake Elmo City Council has considered facts 1 through 5 above, arid recognized their validity such that that it reduced the Keats Avenue North Watermain Assessment of property owners along Keats Ave. N. to 50% of the originally proposed watermain assessment. It is unreasonable and corrupting to acknowledge the validity of the circumstances as described above, and in the face of that acknowledgement, still attempt to extract $2,900.00. The only fair action after acknowledging these circumstances is to eliminate all assessment for Keats Avenue North Watermain Improvements. Based on the above facts, we conclude that as a practical matter, the intended Keats Avenue North Watermain Assessment would produce the following unfair and perverse consequences while providing no benefit to the property owners at 5093 Keats Ave. N.: It would require the property owners at 5093 Keats Avenue North to pay for the devaluation of their own property as facilities attached to the Keats Avenue North Watermain increase the potential for well failure at 5093 Keats Ave. N.; It would require the property owners at 5093 Keats Avenue North to subsidize residents, and more importantly, new businesses in other parts of Lake Elmo, who would benefit from the correction to the design flaws in the city water system that the Keats Avenue North Watermain provides.; and, It would require the property owners at 5093 Keats Avenue North, including a Senior Citizen on a fixed income, to pay for the reprehensible behavior of 3M, while 3M accrues greater corporate profits by avoiding responsibility for the damage its business management practices have inflicted on the public health and to our environment. We therefore object to the assessment of $2,900.00 on the property at 5093 Keats Ave. N for costs associated with Keats Avenue North Watermain Improvements. George W. Crocker Cynthia l. Foushee 2