HomeMy WebLinkAboutItem 12 - Pumphouse 4 and WM- Approve PS and Engineering AGENDA1
MAYOR AND COUNCIL COMMUNICATION
DATE: 8/06/2013
REGULAR
ITEM #: 12
AGENDA ITEM: Pumphouse No. 4 and Connecting Watermain Improvements – Authorize
Preparation of Plans and Specifications and Approve Engineering Design
and Construction Support Services Contract
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Adam Bell, City Clerk
Cathy Bendel, Finance Director Chad Isakson, Project Engineer
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item ..................................................................................... City Engineer
- Report/Presentation ..................................................................................... City Engineer - Questions from Council to Staff ............................................................ Mayor Facilitates - Public Input, if Appropriate ................................................................... Mayor Facilitates
- Call for Motion .............................................................................. Mayor & City Council - Discussion ..................................................................................... Mayor & City Council - Action on Motion .................................................................................. Mayor Facilitates
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider authorizing the preparation of Plans and
Specifications and awarding an Engineering Design and Construction Support Services contract for the
Pumphouse No. 4 and Connecting Watermain Improvements. The recommended motion for this action is
as follows:
“Move to approve Resolution No. 2013-61, Ordering preparation of the Plans and Specifications for
the Pumphouse No. 4 and Connecting Watermain Improvements; and awarding an Engineering
Design and Construction Support Services contract as recommended by the City Engineer.”
STAFF REPORT:
In accordance with the 2013-2014 Capital Improvement Plan, the City is pursing the addition of a new
water supply well, Well No. 4, to support the current and future growth and development water supply
needs for the City. The project is being completed under three separate contracts to align with the various
required contractor specialties; namely well driller; building, electrical, controls, and HVAC contractor;
and utility contractor. Well No. 4 is currently in construction with an estimated completion date of
November 8, 2013. All three contracts, together with the Keats Trunk Watermain Improvements, are part
of the city’s water system DEED grant, whereby the city must expend $1.0 million in local matching
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funds to receive the $1.0 million state bond grant. Per the Grant Agreement, all grant funds must be fully
expended by December 31, 2014.
To continue the implementation of this project, staff is requesting authorization to begin the preparation
of plans and specifications for the Well Pumhouse and the necessary watermain to connect the well to the
existing distribution system. The connecting watermain includes roughly 3,500 feet extended along 50th
Street and Lake Elmo Avenue to the intersection of Lake Elmo Avenue and 43rd Street. As identified
above, the plans and specifications will be prepared as two separate contracts in order to retain two
separate prime contractors to construct the work.
To complete the engineering design, the City Engineer prepared and sent out a Request for Proposal
(RFP) for Engineering Support Services that includes a full topographic survey, the preparation of plans
and specifications; plan printing, distribution and bidding services; construction administration support to
the City Engineer, and construction staking. FOCUS Engineering will provide resident and council
communication, conduct public meetings, project management, coordinate the project permitting, and will
provide construction administration services for the project. FOCUS will also oversee the project design
and quality control review, and provide City design standards and documents to be incorporated with the
project plans. Construction observation services will be retained at a later date once the project has been
bid and awarded for construction.
The RFP was sent to three firms from the City’s Engineering Consultant Pool, including AE2S, Bolton &
Menk, and SEH. The proposals will be received on August 2, 2013 and will be reviewed and ranked on
the basis of:
• Project Team Qualifications with a focus on a Project Manager capable of leading and delivering
a multi-discipline building project;
• Demonstrated understanding and experience with the project; and understanding of the critical
success factors;
• Understanding the scope of work and roles and responsibilities of the Consultant;
• Collaboration skills and responsiveness demonstrated during the RFP submittal process; and
• Engineering Fee.
The City Engineer will provide a recommendation at the council meeting to award the Engineering
Design and Construction Support Services contract based on the above criteria.
RECOMMENDATION:
Staff is recommending that the city council authorize the preparation of Plans and Specifications and
awarding a Professional Engineering Design and Construction Support Services contract for the
Pumphouse No. 4 and Connecting Watermain Improvements. The recommended motion for this action is
as follows:
“Move to approve Resolution No. 2013-61, Ordering preparation of the Plans and Specifications for
the Pumphouse No. 4 and Connecting Watermain Improvements; and awarding an Engineering
Design and Construction Support Services contract as recommended by the City Engineer.”
ATTACHMENT(S):
1. Resolution No. 2013-61