HomeMy WebLinkAboutItem 6 2012 Streets -CCO#2 and Pay Request No 5F AGENDA ITEM1
MAYOR AND COUNCIL COMMUNICATION
DATE: 08/20/2013
CONSENT
ITEM #: 6
AGENDA ITEM: 2012 Street and Water Quality Improvements – Accept Improvements;
Compensating Change Order No. 2; and Pay Request No. 5 (Final)
SUBMITTED BY: Ryan Stempski, Assistant City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
Mike Bouthilet, Public Works
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ............................................................ Mayor Facilitates - Public Input, if Appropriate ................................................................... Mayor Facilitates - Call for Motion .............................................................................. Mayor & City Council - Discussion ..................................................................................... Mayor & City Council - Action on Motion .................................................................................. Mayor Facilitates
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider accepting the improvements; approving
Compensating Change Order No. 2, thereby reducing the total contract amount by $61,816.36; and
approving final payment to Hardrives, Inc. in the amount of $43,579.53 for the 2012 Street and Water
Quality Improvements.
STAFF REPORT:
The 2012 Street and Water Quality Improvements have been fully completed. The Project Engineer has
prepared a Certificate of Completion and is recommending acceptance of the improvements and release of
the final retainage. The one-year warranty period will begin on August 20, 2013, and will extend to
August 20, 2014.
Final Payment in the amount of $43,579.53 has been requested by the Contractor, Hardrives, Inc., based
upon the work completed. To close out the project a final compensating change order has been prepared
to reconcile the final quantities installed on the project to the planned quantities at the time of bid,
resulting in a deduct change order amount of $61,816.36.
The final total construction cost for the project was $799,818.43 vs. the original bid amount of
$849,736.79. The Project is being funded through the issuance of bonds (Demontreville Area Street
Improvement Project Fund); through the Surface Water Fund for Rain Garden Improvements; through
Park Funds (for parking lot improvements); and through the levy of special assessments to benefitting
2
properties (30% of eligible project costs). With the total projects known, the City Engineer will prepare
and schedule the final assessment hearing for the project.
RECOMMENDATION:
Staff is recommending that the City Council consider, as part of the Consent Agenda, accepting the improvements for the 2012 Street and Water Quality Improvements; approving Compensating Change Order No. 2 in the deduct amount of $61,816.36; and approving Pay Request No. 5 (Final) in the amount
of $43,579.53. If removed from the consent agenda, the recommended motion for this action is as follows:
“Move to accept the improvements for the 2012 Street and Water Quality Improvements; approve Compensating Change Order No. 2 in the deduct amount of $61,816.36; and approve Pay Request No. 5 (Final) to Hardrives, Inc. in the amount of $43,579.53”. ATTACHMENT(S):
1. Certificate of Completion 2. Compensating Change Order No. 2 3. Pay Request No. 5 (Final)