HomeMy WebLinkAboutItem 7 2013 Seal Coat -Pay Request No 1F AGENDA ITEM1
MAYOR AND COUNCIL COMMUNICATION
DATE: 8/20/2013
CONSENT
ITEM #: 7
AGENDA ITEM: 2013 Seal Coat Project – Pay Request No. 1 (Final)
SUBMITTED BY: Ryan Stempski, Assistant City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ............................................................ Mayor Facilitates
- Public Input, if Appropriate ................................................................... Mayor Facilitates - Call for Motion .............................................................................. Mayor & City Council - Discussion ..................................................................................... Mayor & City Council
- Action on Motion .................................................................................. Mayor Facilitates
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider accepting the improvements and approving Pay
Request No. 1 (Final) in the amount of $206,542.35 for the 2013 Seal Coat Project. West Lakeland
Township will reimburse Lake Elmo for their portion of the construction costs in the amount of
$82,885.88.
STAFF REPORT:
The 2013 Seal Coat Project has been fully completed. The Assistant City Engineer has prepared a
Certificate of Completion and is recommending acceptance of the improvements and release of the final
retainage. The two-year warranty period will begin on August 20, 2013, and will extend to August 20,
2015.
Final Payment in the amount of $206,542.35 has been requested by the Contractor, Pearson Brothers,
Inc., based upon the work completed. The original construction contract was in the amount of
$203,252.00 ($127,092.00 for Lake Elmo and $76,160.00 for WLT). The Lake Elmo work was
$3,435.53 under budget. The West Lakeland Township work was $6,725.88 over the estimated plan
quantity. West Lakeland Township has reviewed and approved the additional cost.
West Lakeland Township has been invoiced for their portion of the project work including $82,885.88 in
construction costs and $4,569.60 by WLT for engineering and administration fees.
2
The final total project cost for the Lake Elmo Project was $132,257; $123,656.47 in construction and
$8,600 for design and construction engineering services.
RECOMMENDATION:
Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 1 (Final) for the 2013 Seal Coat Project. If removed from the consent agenda, the recommended motion for this action is as follows:
“Move to accept the improvements and approve Pay Request No. 1 (Final) to Pearson Brothers, Inc. in the amount of $206,542.35, for the 2013 Seal Coat Project”. ATTACHMENT(S):
1. Pay Request No. 1 (Final) 2. Certificate of Completion