HomeMy WebLinkAboutItem 8 - 2013 Crack Seal Project-Accept Quote-Award Contract AGENDA ITEM1
MAYOR AND COUNCIL COMMUNICATION
DATE: 09/17/2013
CONSENT
ITEM #: 8
AGENDA ITEM: 2013 Crack Seal Project – Receive Contractor Quotes and Award Contract
SUBMITTED BY: Ryan Stempski, Assistant City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director Mike Bouthilet, Public Works
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ............................................................ Mayor Facilitates
- Public Input, if Appropriate ................................................................... Mayor Facilitates - Call for Motion .............................................................................. Mayor & City Council - Discussion ..................................................................................... Mayor & City Council
- Action on Motion .................................................................................. Mayor Facilitates
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to accept quotes and award a construction contract to Gopher
State Sealcoat, Inc. in the lump sum amount of $25,765 for the 2013 Crack Seal Project. If removed from
the consent agenda, the recommended motion for this action is as follows:
“Move to accept the quotes and award a Construction Contract to Gopher State Sealcoat, Inc. in the amount of $25,765 for the 2013 Crack Seal Project.”
STAFF REPORT:
In accordance with the City’s annual street maintenance program, certain streets have been scheduled to
be seal coated in 2014 (see attached Location Map and Street List). Best pavement management practices
recommend these streets be crack sealed in advance of the seal coating treatment. Therefore, staff has
solicited contractor quotes to complete the crack sealing this fall.
Quotes were solicited from 3 qualified contractors and 2 quotes were received on September 12, 2013.
Gopher State Sealcoat, Inc. submitted the lowest quote of $25,765 for the project. See attached tabulation
for a breakdown of the quotes received.
The Engineer’s estimate of probable cost was $30,000. The project will be funded through the Public
Works Street Maintenance Fund. The Contractor will be asked to enter into a contract to complete the
work using a contract form prepared by City staff. The work under this contract must be completed by
October 31, 2013.
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RECOMMENDATION:
Staff is recommending that the City Council consider, as part of the Consent Agenda, accepting the
quotes and awarding a construction contract to Gopher State Sealcoat, Inc. in the amount of $25,765 for
the 2013 Crack Seal Project. If removed from the consent agenda, the recommended motion for this
action is as follows:
“Move to accept the quotes and award a Construction Contract to Gopher State Sealcoat, Inc.
in the amount of $25,765 for the 2013 Crack Seal Project.” ATTACHMENT(S):
1. Project Location Map 2. Street List 3. Quote Tabulation