HomeMy WebLinkAboutItem 15 - Lake Elmo Travel Allowance For Official Travel Policy - AmendedTRAVEL ALLOWANCE FOR OFFICIAL TRAVEL When requested, City officials and employees (including City Council Members), will be reimbursed at the current Internal Revenue Service (IRS) rates for the use of personal vehicles while on City business. Mileage will be calculated from point of departure. “City business” for employees includes: Attending job-related conferences, training, and other educational events; attending meetings as a representative of the City; and all other job-related events where attendance is required as determined by the City Administrator. Furthermore, “City business” for Council Members is defined as: 1) an occasion involving recognized elected official conferences, training, or educational programs; specific information gathering related to City functions; responding to City residents for related City functions; attending meetings as a designated representative of the City; or attending other recognized City-related activities; and 2) the occasion is in line with council goals; and 3) the occasion is beyond the borders of the City of Lake Elmo.
Approved lodging expenses will be reimbursed at actual expense; receipt required, or can be paid with the City’s credit card by the City Office in advance of the travel. Employees will not be allowed to use the City credit card for travel expenses. For all travel - meals will be reimbursed up to the following maximum allowable expense: Breakfast - $10.00, Lunch - $15.00, and Dinner - $25.00. Any combination may be used not to exceed $50.00 per day. Receipts are required where the actual cost exceeds the allowable limit. City officials and employees will make every reasonable effort to save City funds wherever practical. The City Administrator may require receipts. Receipts may be required of the City Administrator. In such cases, the demand for receipts shall be made prior to the travel. Where individual meals are provided as part of the tuition, registration fee or other prepaid cost, the individual meal allowance for that meal may not be claimed under the per diem rate. Alcoholic beverages are not reimbursable. Employees may request funds in advance for travel expenses within the allowable limits.