HomeMy WebLinkAboutItem 7 - LE Ave Trunk Watermain-Authorize PS AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
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DATE: December 3, 2013 REGULAR ITEM #7 AGENDA ITEM: Lake Elmo Avenue Trunk Watermain Improvements – Public Improvement Hearing; Ordering the Improvement, and Authorize Preparation of Plans and Specifications SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Adam Bell, City Clerk
Cathy Bendel, Finance Director
Chad Isakson, Project Engineer
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item ...................................................................... City Engineer
- Report/Presentation ....................................................................... City Engineer
- Questions from Council to Staff ............................................. Mayor Facilitates
- Open Public Improvement Hearing; Public Input .................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering
FISCAL IMPACT:
The Lake Elmo Avenue Trunk Watermain Improvement project is a $3.0 million water system infrastructure project that is programmed for construction in the 2014 Capital Improvement Plan. The Capital Improvement Plan is funded as detailed in the city financial pro forma previously
presented and accepted by the city council. More specifically this project will be funded through the water enterprise fund and special assessments as identified in the feasibility report. Ordering the Improvement and preparation of plans and specifications commits the city to incur the engineering costs necessary to complete detailed design and receive contractor bids to ready
City Council Meeting [Regular Agenda Item 7]
December 3, 2013
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the project for construction in 2014. The council will be asked to award a contract for
construction in April 2014, at which time the city would commit to the remaining project costs. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to open the Public Improvement Hearing for the Lake
Elmo Avenue Trunk Watermain Improvements; and following the Hearing, consider adopting Resolution No. 2013-101 Ordering the Improvement and Authorizing Preparation of Plans and Specifications. The recommended motion for this action is as follows: “Move to adopt Resolution No. 2013-101, Ordering the Lake Elmo Avenue Trunk Watermain Improvements and Authorizing Preparation of Plans and Specifications.” LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Pursuant to Minnesota Statutes, Sections 429.011 to 429.111, a Public Improvement Hearing was
noticed for December 3, 2013, to consider making the following improvements:
• Install a 16-inch diameter Trunk Watermain along Lake Elmo Avenue, from 30th Street to
future 5th Street, to extend municipal water supply to serve potential developments south
of 10th Street.
The attached notice was published in the official newspaper and individual notifications were
sent to each address that potentially will be assessed a portion of the project costs. In September, 2013 the City received a written request to have municipal water available by the fall of 2014 to serve two active residential development projects and one pending commercial
development. In response to this request, the City Council authorized the preparation of a feasibility study to be completed in order to identify the necessary improvements, the estimated project costs, and to consider the assessment of a portion of the project costs to properties adjacent to and benefitting from the improvements.
The proposed improvements include the extension of trunk watermain along Lake Elmo Avenue, from the existing Village water system, south approximately 2.5 miles to the future intersection location of Lake Elmo Avenue and 5th Street. The improvements are identified for construction in 2014 and are consistent with the capital improvement plan.
This project is being installed as part of the trunk water distribution system serving the city. There are properties adjacent to this improvement project that will gain direct access to connect to the water system, without being assessed for a lateral watermain in the future. Therefore, as part of the findings and recommendations, the Feasibility Report recommends installing individual service stubs to properties with existing home structures and adjacent to the
improvements. The report further recommends levying a water lateral benefit assessment in the amount of the City’s current fee schedule, or $5,800. A preliminary assessment roll was included in the Report identifying 32 residential properties (1 unit each) and 1 commercial property (3
City Council Meeting [Regular Agenda Item 7]
December 3, 2013
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units) to be assessed this amount. The Report also identifies an alternative assessment option that
assesses one half that amount, or $2,900 lateral water benefit assessment at the time of the project while deferring the remaining $2,900 to be collected as part of an additional water connection charge if and when the property chooses to connect to the City water system.
The City has sent out a Request for Proposal (RFP) for Engineering Support Services to prepare
construction documents and provide assistance in administering the contract in construction. The City Engineer will evaluate the proposals that are received on December 6, 2013 and provide a recommendation to enter into a contract at the December 17, 2013 Council meeting.
RECOMMENDATION:
Staff is recommending that the City Council adopt Resolution No. 2013-101, thereby Ordering the Improvement for the Lake Elmo Avenue Trunk Watermain Improvements. Ordering a 429 Public Improvement project without a resident petition requires a super majority 4/5 vote. The
recommended motion for this action is as follows:
“Move to adopt Resolution No. 2013-101, Ordering the Lake Elmo Avenue Trunk Watermain
Improvements and Authorizing Preparation of Plans and Specifications.” ATTACHMENT(S):
1. Resolution No. 2013-101, Ordering the Improvements and Authorizing Preparation of Plans and Specifications. 2. Notice of Hearing on Improvement. 3. Preliminary Assessment Roll. 4. Project Schedule. 5. Location Map. 6. Feasibility Report (available for review at City Hall)