HomeMy WebLinkAboutItem 3 - cc 12 17 13 November Financials
MAYOR & COUNCIL COMMUNICATION
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DATE: December 17, 2013 CONSENT ITEM #3 MOTION
AGENDA ITEM: November 2013 Financial Reporting SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Dean Zuleger, City Administrator
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Finance
FISCAL IMPACT: NA SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the November 2013 Financial Reporting Packet. No specific motion is needed
as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operations and report the financial (unaudited) statement to the City Council. City guidelines suggest the Council be updated on a regular basis.
STAFF REORT: Attached please find a report for November reflecting the monthly and year to date detail supporting the year to date actual results and comparing those results to the 2013 Budget.
City Council Meeting [Consent Agenda Item 3]
December 17, 2013
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The most significant variances are highlighted below: Revenues:
• Building Permit revenue for the month was 26% below budget. On a year to date basis
actual activity continues to be above plan by 13%.
• Utility Permit revenue for the month and year to date continues to be well above budget
due to the extensive development work along Hudson Boulevard and the need to relocate
numerous utilities. These amounts represent the ROW permit fees.
• Plan review fees for the month were 42% below budget bringing the year to date revenue
to 40% above budget.
Expenses: Most departments continue to be below budget for the month and on a year to date basis as all Departments continue to be very cost conscious. A few key items to note:
• The City Council recently approved participation in the Youth Services bureau and the
expense of $5,000 is reflected in the Mayor and Council department. A portion of the funds recently donated by the Jaycees will be used to fund this expense.
• The cost for the Special Election in November are not reflected in the Financials due the
costs being 100% reimbursable.
• The Planning Department has incurred expenses above the amounts budgeted for many
expense items due to the City expansion initiative. The majority of the expenses were
related to Engineering support and Contractor expenses.
• Small tools and equipment are over for the Fire Department for the month of November
due to the purchase of the turnout gear for the 5 new firemen. These funds were
budgeted earlier in the year and as a result, on a year to date basis, this expense category
continues to be 39% under budget.
• Engineering costs are above budget in the Building Inspection department on a year to
date basis due to all the additional work necessary due to the growth initiative.
• The Cost for the Permit Works software and licenses of $16.3k is reflected in the year to
date Info technology costs for the Building Inspection department. This expense was not
budgeted.
• Contract services in the Animal Control department are above budget due to an initiative
to get the cat population under control. There was a large group of cats contained in
November and the majority of these expenses will be recovered.
City Council Meeting [Consent Agenda Item 3]
December 17, 2013
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• Sand and salt for the month came in under budget but with the recent snow it will swing
back around in December. On a year to date basis the costs are very close to budget.
• Please note that the salary and benefit expenses are based on more accurate departmental
allocations than we had in August 2012 when the 2013 budget was initially compiled. As
a result, some departments are above budget, while others are under but overall,
personnel expenses are below budget.
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the attached November Financial Report. ATTACHMENT: 1. November Financial Reports