HomeMy WebLinkAboutItem 9 - 2014 Seal Coat -Authorize PS AGENDA
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: February 18, 2014 CONSENT ITEM # 9 AGENDA ITEM: 2014 Seal Coat Project – Authorize Preparation of Plans & Specifications
SUBMITTED BY: Ryan Stempski, Assistant City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer Mike Bouthilet, Public Works Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Engineering
FISCAL IMPACT: $9,500. The Infrastructure Reserve Fund has programmed $160,000 for sealcoating work for 2014. The 2014 Seal Coat schedule includes work in the amount of $213,000. The annual seal coat
schedule targets a $160,000 annual average cost with each year being higher or lower to complete entire neighborhoods in the same program year. In 2013 the sealcoat budget came in under budget by $27,350. The $9,500 represents the engineering costs related to the 2014 Seal Coat Project. SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider authorizing the 2014 Seal Coat Project engineering services to initiate the preparation of plans and specifications. If removed from the consent agenda, the recommended motion for this action is as follows:
City Council Meeting [Regular Agenda Item 9]
February 18, 2014
-- page 2 --
“Move to authorize engineering services to FOCUS Engineering Inc. in the not to exceed amount of $9,500 for the 2014 Seal Coat Project.” LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
As part of the annual street maintenance program, certain street and roadway segments are treated with crack sealing and seal coating to preserve and extend the useful service life of the pavement. The City maintains a 5-year rolling street maintenance plan which identifies and programs paved City streets with a proposed maintenance application and designated year. Best
management practices for street maintenance are followed to maximize benefit on the city’s
investments. One year in advance of the scheduled maintenance application, public works and engineering staff performs a field review to verify the street segments to be scheduled for sealcoating and prepares each segment by completing the crack sealing and minor patching work.
The proposed 2014 Seal Coat Project will consist of 8 miles of city streets including Hudson Boulevard, from Inwood Avenue to Manning Avenue; the Tablyn Park, Farms of Lake Elmo, and Tapestry at Charlotte’s Grove neighborhoods. See attached 2014 Seal Coat Project Map. Crack sealing was authorized and applied to each of these street segments in 2013 in preparation
of the scheduled seal coating.
RECOMMENDATION: Staff is recommending that the City Council consider authorizing, as part of the Consent Agenda, the 2014 Seal Coat Project engineering services to initiate the preparation of plans and
specifications. If removed from the consent agenda, the recommended motion for this action is as follows: “Move to authorize engineering services to FOCUS Engineering Inc. in the not to exceed amount of $9,500 for the 2014 Seal Coat Project.” ATTACHMENT(S): 1. 2014 Seal Coat Project – Location Map