HomeMy WebLinkAboutItem 7 - Well No 4 Connecting WM-Award Bid AGENDA
MAYOR & COUNCIL COMMUNICATION
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DATE: March 4, 2014 REGULAR ITEM # 7 AGENDA ITEM: Well No. 4 Connecting Watermain Improvements – Accept Bids and Award Contract SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Chad Isakson, Project Engineer Cathy Bendel, Finance Director
Mike Bouthilet, Public Works
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .................................................................................. City Engineer
- Report/Presentation………………………………………… .................. City Engineer
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Engineering
FISCAL IMPACT: $442,484.13. Approval of this resolution commits the council to entering into a construction contract for the project. The Well No. 4 Connecting Watermain Improvement construction contract amount is
$442,484.13. The total estimated feasibility report project cost was $617,000. With the reduced
construction bid, the total estimated project cost is reduced roughly $42,000 to $575,000. The project is scheduled to be paid through a combination of DEED grant money, in the amount of $260,000, water enterprise funds, in the amount of $286,000, and special assessments in the amount of $29,000. The city cost share, or water enterprise funds will be financed through the
issuance of bonds with the bond payments paid with the collection of water availability and
water connection charges.
City Council Meeting [Regular Agenda Item 7]
March 4, 2014
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SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider accepting contractor bids as presented and award a contract for the Well No. 4 Connecting Watermain Improvements. The recommended motion for this action is as follows:
“Move to approve Resolution No. 2014-15, Accepting Bids and Awarding a Contract to
Northdale Construction Company Inc., in the amount of $442,484.13 for the Well No. 4 Connecting Watermain Improvements.”
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Bids were received, publicly opened, and read aloud on Thursday February 20, 2014. The city engineer and design consultant has prepared and attached the Tabulation of Bids and a letter of
recommendation for the award of the contract. The city received six (6) bids for this project, with Northdale Construction Company Inc., providing the lowest base bid in the amount of $442,484.13. The Engineer’s feasibility construction cost estimate for the project was $464,000.00.
Contractor references for Northdale Construction Company Inc. were reviewed and verified. The city engineer and his consultant are therefore recommending that the Council award the contract to the lowest responsible bidder, Northdale Construction Company Inc., as outlined in the attached letter.
The City Council approved the Plans and Specifications for the Well No. 4 Connecting Watermain Improvements on January 21, 2014, and authorized staff to advertise the Project for bids. The Project was advertised on QuestCDN.com and in the Oakdale-Lake Elmo Review in accordance with the Minnesota Competitive Bidding requirements. The improvements include:
• Construction of approximately 4,400 LF of 12-inch watermain to connect Well No. 4 to the existing distribution system.
• Installation of 10 service stubs to existing properties to provide property owners the opportunity to hook up to municipal water.
• Erosion control, cleanup and site restoration. RECOMMENDATION:
Staff is recommending that the city council approve Resolution No. 2014-15, thereby accepting bids and awarding a contract to Northdale Construction Company Inc., in the amount of $442,484.13, for the Well No. 4 Connecting Watermain Improvements. The recommended motion for this action is as follows:
City Council Meeting [Regular Agenda Item 7]
March 4, 2014
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“Move to approve Resolution No. 2014-15, Accepting Bids and Awarding a Contract to Northdale Construction Company Inc. in the amount of $442,484.13 for the Well No. 4
Connecting Watermain Improvements.” ATTACHMENT(S):
1. Resolution No. 2014-15 Accepting Bids and Awarding a Contract. 2. Tabulation of Bids and Engineer’s Letter of Award Recommendation. 3. Project Schedule.