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HomeMy WebLinkAboutItem 9 - JPA Stillwater School District Memo MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: April 1, 2014 REGULAR $$ ITEM #: 9 AGENDA ITEM: Approve the Joint Powers Agreement with the Great Stillwater School District for the establishment of a multi-use park at Oakland Junior High School SUBMITTED BY: Dean Zuleger, City Administrator THROUGH: City of Lake Elmo Park Commission REVIEWED BY: Shane Weis, Chair, Park Commission Stillwater School District Board of Education SUGGESTED ORDER OF BUSINESS: - Introduction of Item .............................................................. City Administrator - Report/Presentation…………………………………………City Administrator - Questions from Council to Staff ............................................. Mayor Facilitates - Public Input, if Appropriate .................................................... Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Parks Commission, City Council FISCAL IMPACT: $80,000 from the Parkland Dedication Fund for the construction of three new tennis courts at Oakland Junior High. Annual maintenance of $2,500-$5,000 for park upkeep and equipment repair. SUMMARY AND ACTION REQUESTED: The City of Lake Elmo and the Stillwater School District are partnering together and sharing resources to establish a 3.7 acre park located on the northwest corner of the Oakland Junior High Campus to serve future development, the Cimarron community, and families in the adjacent areas. The park will be jointly maintained by both parties and public use will extend to two areas of the Oakland Junior High athletic campus during non-school hours. The City of Lake Elmo and the Stillwater School District request the approval of this Joint Power Agreement to be able to work together under the authority of the MN State Statutes. The recommended motion for this action is as follows: City Council Meeting [New Business Agenda Item 9] April 1, 2014 -- page 2 -- “Move to approve the Joint Powers Agreement with the Stillwater School District for the creation of a multi-use park at Oakland Junior High School and the disbursement when invoiced of $80,000 of parkland dedication funds for the construction of three new tennis courts.” LEGISLATIVE HISTORY: The City of Lake Elmo Park Plan and the Comprehensive Plan suggest a neighborhood park be located in this region of the City and this partnership allows for a park to be strategically located near a school, on a bike trail and near an affordable housing neighborhood. BACKGROUND INFORMATION (SWOT): Strengths: Partnership with the school district and a strategic location of a park Weakness: Minimal use of Area A & B during school hours Opportunities: Installation of 3 new tennis courts at an economy of scale rate and shared maintenance of the park Threats: No suitable location for a park beside this site in the SE quadrant due to traffic, commercial use and lack of forested areas. RECOMMENDATION: Staff recommends approval of the following: “Move to approve the Joint Powers Agreement with the Stillwater School District for the creation of a multi-use park at Oakland Junior High School and the disbursement when invoiced of $80,000 of parkland dedication funds for the construction of three new tennis courts.”