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HomeMy WebLinkAboutItem 11 - Inwood Trunk WM - Approve Plans and Specs AGENDA ITEM MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: April 15, 2014 REGULAR ITEM # 11 AGENDA ITEM: Inwood Trunk Watermain Improvements – Approve Plans and Specifications and Order Advertisement for Bids at the direction of the City Administrator SUBMITTED BY: Jack Griffin, City Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Chad Isakson, Project Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works SUGGESTED ORDER OF BUSINESS: - Introduction of Item .................................................................................. City Engineer - Report/Presentation………………………………………… .................. City Engineer - Questions from Council to Staff ......................................................... Mayor Facilitates - Public Input, if Appropriate…………………………………. ........... Mayor Facilitates - Call for Motion .......................................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT: None. The total estimated project cost for the Inwood Trunk Watermain Improvement is $2,200,000. The project is being completed in conjunction with the Inwood Booster Station Improvement which will be bid as a separate construction package. The combined project was authorized at the feasibility level at $3,840,000 but was reduced to $3,350,000 after eliminating the Parkview Estates neighborhood. The projects are scheduled to be paid through a combination of the City’s Water Enterprise Fund and special assessments. The city cost share, or water enterprise funds, will be financed through the issuance of bonds with the bond payments paid with the collection of water availability and water connection fees. Approval of this resolution does not commit the council to the project costs. Once contractor bids are received, the actual construction costs will be known and the council will be asked to consider entering into a contact to complete the work. Once bids are received, the city may retain bids up to 60 days before taking action. City Council Meeting [Regular Agenda Item 11] April 15, 2014 -- page 2 -- SUMMARY AND ACTION REQUESTED: The city council is respectfully requested to consider approving the plans and specifications and ordering the advertisement for bids for the Inwood Trunk Watermain Improvements at the direction of the City Administrator. The recommended motion for this action is as follows: “Move to approve Resolution No. 2014-26, approving the plans and specifications and ordering the advertisement for bids for the Inwood Trunk Watermain Improvements as directed by the City Administrator.” LEGISLATIVE HISTORY: In accordance with the 2014 Capital Improvement Plan, the city is extending trunk watermain along Inwood Avenue to deliver city water service and support growth and development along the I-94 corridor. This project serves the corridor area between Inwood Avenue and Keats Avenue (Sections 33 and 34) that will include the Savona (Lennar) development, Boulder Ponds (Amaris Homes), Hammes Estates, Alan Dale properties, Azur properties, MFC & CM properties, and the existing properties within the Eagle Point Business Park. On January 21, 2014, the council authorized the preparation of plans and specifications for the Inwood Avenue Trunk Watermain Improvements. In accordance with the project schedule, the plans and specifications for the improvement have been completed. Although the project is ready for contractor bids, staff is recommending that the project be placed on hold and the bid date be delayed until such time that the City Administrator has determined project funding. Instead, to minimize project delays, the council is requested to provide authority to the City Administrator to direct staff when to enter into the bidding phase by posting contract documents for contractor review. Actual pricing received from contractors would be brought back to the city council for consideration of entering into a contract to complete construction. BACKGROUND INFORMATION: Plans and Specifications have been completed for the Inwood Avenue Trunk Watermain Improvements. The Engineer’s opinion of probable construction cost is $1,800,000. The improvements include: • Extension of a 16-inch diameter trunk watermain along Inwood Avenue from 26th Street North to Eagle Point Boulevard, connecting to the existing water system in the Eagle Point Business Park. • At the direction of the city council, the project does not include water service to the Parkview Estates neighborhood. • Installation of 2 service stubs to existing properties to provide property owners the opportunity to hook up to municipal water. • Traffic control, erosion control, cleanup and site restoration. RECOMMENDATION: Staff is recommending that the city council approve the plans and specifications and order the advertisement for bids for the Inwood Trunk Watermain Improvements at the direction of the City Administrator. The recommended motion for this action is as follows: “Move to approve Resolution No. 2014-26, approving the plans and specifications and ordering the advertisement for bids for the Inwood Trunk Watermain Improvements City Council Meeting [Regular Agenda Item 11] April 15, 2014 -- page 3 -- as directed by the City Administrator.” ATTACHMENT(S): 1. Resolution 2014-26 Approving Plans and Specifications and Ordering Advertisement for Bids at the Direction of the City Administrator. 2. Location Map. 3. Inwood Avenue Trunk Watermain Plans and Specifications (available for review at City Hall).