HomeMy WebLinkAboutItem 4 - CC Item #4 5-6-14TASK ORDER No. #1
CITY OF LAKE ELMO, MINNESOTA – DAMON FARBER ASSOCIATES
PROFESSIONAL SERVICES AGREEMENT
In accordance with ARTICLE 1 of the Master AGREEMENT between the City of Lake Elmo (“CITY”) and
Damon Farber Associates (“CONSULTANT”), dated May 6, 2014 (“AGREEMENT”), the CONSULTANT
agrees to provide Professional Services as follows:
Downtown Lake Elmo Avenue Preliminary Streetscape Design
PROJECT OVERVIEW: The Project includes Professional Design Services to implement the City’s vision
for the Lake Elmo Avenue streetscape improvements in the downtown area, including Lake Elmo
Avenue from 30th Street North to State Highway 5, 33rd Street North from Lake Elmo Avenue to Laverne
Avenue, Laverne Avenue from 33rd Street North to State Highway 5, and 36th Street North from Lake
Elmo Avenue to Laverne Avenue. The work shall utilize and be guided by the design elements from
the Lake Elmo Branding and Theming Study. The work will determine the specific location, type and
costs of various streetscape improvements for each of the corridors described above, and will be
completed with sufficient detail to allow preliminary streetscape design to be coordinated and
integrated with the final design documents for the Lake Elmo Avenue (County Road 17) Corridor
Management and Safety Improvement Project. The Project Goal is to maximize positive impact while
ensuring cost effective phasing of implementation. The Project shall also be completed with
consideration of the future extension of the streetscape plan along State Highway 5 and 36th Street to
Village Parkway.
SERVICES TO BE PROVIDED BY CONSULTANT: CONSULTANT shall provide the following Professional
Services:
1. Gather data from County consultant and photo document existing conditions (8 hours)
2. Facilitate design workshop with City staff to establish baseline implementation parameters and
design considerations that are consistent with the Lake Elmo Branding and Theming Study (6
hours).
3. Create up to two alternative streetscape concept plan layouts based upon the staff design
workshops and provide cut sheets identifying two alternatives for each specific design element
(i.e. lighting fixture and pole) (60 hours).
a. Decorative light layout and preliminary footcandle study.
b. Sidewalk paving/surfacing alternatives.
c. Site Furnishings including benches, tree grates, bollards, screens and fencing.
d. Landscaping.
TASK ORDER No. 1 – Downtown Lake Elmo Avenue Preliminary Streetscape
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4. Facilitate design workshop with City Staff to review preliminary concepts and provide direction
for further refinement (6 hours)
5. Refine Concepts based upon staff input (20 hours)
6. Present alternative streetscape concept plan layouts to the City Council (either Council Meeting
or Workshop). The purpose of the meeting is to discuss the location, type and costs of various
streetscape amenities and improvements and to identify the preferred streetscape plan (6
hours).
7. Prepare updated Draft preferred Streetscape Plan based on City Council discussion and
direction. The Draft Preliminary Streetscape Design shall be integrated with the preliminary
street, drainage and utility designs. The preliminary design will include an illustrative plan view
for both a Full Build-Out and Phase 1 (RR Tracks to 36th Street) Project for Lake Elmo Avenue, as
well as a plan view of Laverne Avenue. Preliminary-level cross sections shall be provided for
the Phase 1 section of Lake Elmo Avenue and Laverne Avenue. Plans shall be presented to the
Project Management Team (20 hours).
8. Develop illustrative plan of full build out and Phase One Construction with cross section (40
hours).
9. Facilitate 1 design discussion with targeted downtown business/property owner(s) to address
site specific needs and design considerations (6 hours).
10. Preliminary Plan shall be presented to the Project Management Team and refined in advance
of a community open house (6 hours).
11. Facilitate one stakeholder meeting as part of a community open house to obtain public input
on the Preliminary Streetscape Design (in coordination with other elements of the Lake Elmo
Avenue (CSAH 17) Corridor Management and Safety Improvement Project) (5 hours).
12. Finalize the streetscape design to produce a Preferred Streetscape Design with cost estimates
in sufficient detail for the City to use for preliminary assessment determinations for benefitting
properties (40 hours).
CITIES RESPONSIBILITIES: The CITY (or its consultants) will provide the following:
1. Provide the Lake Elmo Branding and Theming Study to the CONSULTANT.
2. Organize 1-2 city staff design workshops to establish baseline implementation parameters and
design considerations that are consistent with the Lake Elmo Branding and Theming Study.
3. Facilitate a City Council Meeting or Workshop to present two alternative streetscape concept
plan layouts for streetscape improvements, specifically focusing on type, location and costs of
improvements.
4. Organize design discussion with targeted business/property owner to address site specific
needs and design considerations.
TASK ORDER No. 1 – Downtown Lake Elmo Avenue Preliminary Streetscape
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TIMES FOR RENDERING SERVICES: CONSULTANT shall perform its services and provide deliverables in
accordance with the following schedule:
1. All work under this Task Order including the finalized Preliminary Streetscape Design shall be
completed by July 01, 2014.
CITY’S REPRESENTATIVE AND CONTRACT ADMINISTRATION: The CITY’s representative with respect
to services rendered by CONSULTANT under this TASK ORDER shall be the City Planner. Project
correspondence must be addressed to:
Nick Johnson, City Planner
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, MN 55042
651.747.3912
Email: nick.johnson@lakeelmo.org
COMPENSATION: Compensation to CONSULTANT shall be on an hourly rate basis using the hourly
billing rates and assigned personnel as attached to this Task Order, in a not to exceed amount of
$27,600. Reimbursable expenses are included within the total proposed fee.
Payment for Services shall be in accordance with ARTICLE 3.2 of the Master AGREEMENT. Invoices
should be sent to the attention of the City Planner.
ATTACMENTS: The following documents are incorporated by reference:
1. Detailed Task Fee Estimate including assigned personnel, hourly billing rates and hours assigned
for each task outlined in the scope of work.
APPROVAL AND ACCEPTANCE: Approval and Acceptance of this Task Order, including the
attachment(s) listed above, shall incorporate this document as part of the AGREEMENT. CONSULTANT
is authorized to begin performance of services upon receipt of a copy of this Task Order signed by CITY.
The Effective Date of this Task Order is May 6, 2014.
DAMON FARBER ASSOCIATES CITY OF LAKE ELMO, MINNESOTA
By _________________________________ By _______________________________ __
(Authorized Principal of the Firm) City Administrator
TASK ORDER No. 1 – Downtown Lake Elmo Avenue Preliminary Streetscape
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