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HomeMy WebLinkAboutItem 11 - TRUCK - COUNCIL, 5-20-14 MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: May 20, 2014 CONSENT ITEM # 11 MOTION AGENDA ITEM: Approval of Aerial Fire Truck Purchase SUBMITTED BY: Greg Malmquist, Fire Chief THROUGH: Public Safety Committee REVIEWED BY: City Administrator Dean Zuleger SUGGESTED ORDER OF BUSINESS: - Introduction of Item .............................................................. City Administrator - Report/Presentation………………………………………… Fire Chief - Questions from Council to Staff ............................................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECCOMENDER: Public Safety Committee FISCAL IMPACT: This vehicle will be purchased with CIP funds. Pricing for the vehicle was obtained through HGAC, (Houston Galveston Area Cooperative, see attachments). Throughout the process, all involved, FD Truck Committee and Public Safety Committee have worked hard to stay under approved budget, by taking a “no frills, bare bones” approach. We are also receiving a $11,000.00 from Rosenbauer for allowing them to display the truck at two trade shows. SUMMARY AND ACTION REQUESTED: Last November the FD Truck Committee, (internal committee comprised of Engineers, Captains and Chief) reassembled and started working on developing specifications for the aerial truck. Over the course of several months, the committee worked through the “process” of keeping this truck as “bare bones” as possible and staying under budget. This was accomplished by identifying needs and wants, cost analysis and identifying equipment and tools that could be moved forward from existing inventory. During the process, committee visited Oakdale FD to look at recently purchased trucks and talk to the personnel that have been using the vehicles to hear what worked and what doesn’t, developed basic specifications and then met with Steve Harris from Rosenbauer to fine tune and identify City Council Meeting [Regular Agenda Item 11] May 20, 2014 -- page 2 -- cost options. As the process continued the committee did an excellent job researching options to save monies and stay within the budget. Items such as graphics, hose, radios, tools and equipment were priced from independent vendors vs purchase as a package w/truck. Several “big ticket” items were identified as options and moved forward to the Public Safety Committee for further discussion. Public Safety Committee reviewed the process and had follow up discussion with input from the FD Truck Committee and Steve Harris from Rosenbauer. Items discussed included, HGAC pricing, breakout pricing, identified options. PS Comm agreed with most option recommendations from Truck Comm. There was extensive discussion on ladder construction and EZ Load hosebed by comm. Recommending the hosebed and the painted steel ladder. Public Safety Committee recommended approval and moved forward to Finance Committee. Finance Committee reviewed proposed purchase against the approved budget. Finance Committee approved and recommended moving forward in process. Based on the aforementioned, the recommended motion for this approval action is as follows: “Move to approve $715,000 for the purchase of: Aerial Fire Truck from Rosenbauer, fire hose from Emergency Response Solutions, radio removal from current truck by Ancom, additional tools and equipment as specified as well as approval of Interlocal Contract for Cooperative Purchasing to obtain HGAC pricing.” BACKGROUND INFORMATION (SWOT): Strengths Provide safer, more reliable equipment to better serve the taxpayers and protect our Firefighters now and into the future. Weaknesses Truck being replaced is becoming more unreliable, repairs are becoming more costly and the ladder is not as effective as it once was. Opportunities The purchase of this vehicle should improve our recruitment efforts, lower maintenance costs and improve our training with regards to firefighting in lightweight construction structures. Threats Additional incidents of mechanical failure of our current truck during emergency operations. RECOMMENDATION: Based on the aforementioned, the staff recommends and appropriate guiding motion. “Move to approve $715,000 for the purchase of: Aerial Fire Truck from Rosenbauer, fire hose from Emergency Response Solutions, radio removal from current truck by Ancom, additional tools and equipment as specified as well as approval of Interlocal Contract for Cooperative Purchasing to obtain HGAC pricing.”