Loading...
HomeMy WebLinkAboutItem 9 - 39th Street N Authorize PS and Eng Services-AGENDA MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: 06/03/2014 CONSENT ITEM 9 AGENDA ITEM: 39th Street North: Street and Sanitary Sewer Improvements - Resolution Ordering the Improvement and the Preparation of Plans and Specifications SUBMITTED BY: Adam Bell, City Clerk THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Dave Snyder, City Attorney SUGGESTED ORDER OF BUSINESS: - Introduction of Item ...................................................................... City Engineer - Report/Presentation ....................................................................... City Engineer - Questions from Council to Staff ............................................. Mayor Facilitates - Open Public Improvement Hearing; Public Input .................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates SEE BOLD TEXT FOR UPDATED INFO POLICY RECOMMENDER: Engineering/City Clerk FISCAL IMPACT: No additional fiscal impact. The previous fiscal impact stated for the recommended action is the engineering, geotechnical and legal fees necessary for the preparation of plans and specifications and bidding services for the improvements. Ordering the Improvements and authorizing the preparation of plans and specifications commits the City to incur the engineering, geotechnical and legal costs necessary to complete detailed design and receive contractor bids to ready the project for construction in 2014. The total estimated project cost for the 39th Street North: Street and Sanitary Sewer Improvements project is $1,247,000. The improvements will be funded through the issuance of general obligation bonds with bond payments made from the general tax levy and through special assessment revenue as identified in the feasibility report. The Council will be asked to award a contract for construction in August 2014, at which time the City would commit to the remaining project costs based on the Council approved project financing plan. SUMMARY AND ACTION REQUESTED: City Council Meeting [Regular Agenda Item 9] June 3, 2014 -- page 2 -- The City Council is respectfully requested adopt Resolution No. 2014-37, Ordering the Improvement and the Preparation of Plans and Specifications. As part of the Consent Agenda, no specific motion is required. If removed from the Consent Agenda, the recommended motion for this action is as follows: “Move to adopt Resolution No. 2014-37, Ordering the 39th Street North: Street and Sanitary Sewer Improvements and the Preparation of Plans and Specifications.” LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Pursuant to Minnesota Statutes, Section 429.011 to 429.111, a Public Improvement Hearing was properly noticed and held on May 6, 2014, to consider making the following improvements: • Reconstruction of 39th Street North from State Highway 5 to CSAH 17. The street improvements are proposed to be an extension of the Village Parkway street section as envisioned in the Village area plan. • The improvement includes an alternative to add an 8-foot bituminous trail along the north boulevard and a 6-foot sidewalk along the south boulevard in order to maintain the extension of Village Parkway. • Replacement of the existing storm sewer conveyance system along 39th Street North. • Extension of 10 and 12-inch diameter trunk sanitary sewer in connection with the Village East Trunk Sanitary Sewer extension. • Installation of 11 service stubs to existing properties to provide owners with the opportunity to hook up to municipal sewer. Following that public hearing, Council adopted Resolution 2014-27 Ordering the 39th Street North: Street and Sanitary Sewer Improvements and the Preparation of Plans and Specifications, including the following motion language: “Contingent Upon the City Receiving All of the Petition and Waiver Agreements and Green Acres Documentation by Deadline of Close of Business, Friday (5/16).” All parties had committed in principle, but due to minor ministerial issues (some parties being out of town and subsequent clerical modifications to some documents), some of the documents are dated after the required deadline of 5/16/2014. While bond counsel does not require this item to be brought back, staff elected to be prudent and not jeopardize the City’s bonding by bringing this item back for formal passage again. STAFF REPORT As a recap: The 39th Street North: Street and Sanitary Sewer Improvement project will be built in conjunction with the Village East Trunk Sanitary Sewer extension project in 2014. The Village Sewer project will extend trunk sanitary sewer from the new Village lift station near Reid Park to undeveloped properties in the north and northwestern Village area. The Village area comprehensive sewer plan indicates the preferred alignment for this trunk sewer to be along 39th Street North. City Council Meeting [Regular Agenda Item 9] June 3, 2014 -- page 3 -- The project will be partially funded by imposing special assessments against 11 benefitting properties abutting the improvements along 39th Street North. Eighty percent (80%) of the street, storm sewer and sidewalk improvements will be specially assessed on the basis of front footage with the remaining twenty percent (20%) paid through the general City tax levy. The bituminous trail costs will be funded through Park Dedication. The total estimated project costs to bring sanitary sewer from the lift station through 39th Street will be paid in full by all properties benefitting from the extension with the City sewer enterprise fund paying the pipe oversize costs. Project costs were apportioned based on the Residential Equivalent (REC) Unit method. Benefitting properties along 39th Street are proposed to be specially assessed for their propionate share of the trunk sanitary sewer extension. RECOMMENDATION: The City Council is respectfully requested adopt Resolution No. 2014-37, Ordering the Improvement and the Preparation of Plans and Specifications for the 39th Street North: Street and Sanitary Sewer Improvements. As a property owner petitioned improvement, ordering the public improvement project requires a majority 3/5 vote. As part of the Consent Agenda, no specific motion is required. If removed from the Consent Agenda, the recommended motion for this action is as follows: “Move to adopt Resolution No. 2014-37, Ordering the 39th Street North: Street and Sanitary Sewer Improvements and the Preparation of Plans and Specifications.” ATTACHMENT(S): 1. Resolution 2014-37 Ordering the Improvements and Preparation of Plans and Specifications.