HomeMy WebLinkAboutItem 20 - 2014 Streets-Award Bid AGENDA
MAYOR & COUNCIL COMMUNICATION
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DATE: 06/17/2014 REGULAR ITEM # 20 AGENDA ITEM: 2014 Street Improvements – Accept Bids and Award Contract
SUBMITTED BY: Ryan Stempski, Project Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .................................................................................. City Engineer
- Report/Presentation………………………………………… .................. City Engineer
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering
FISCAL IMPACT: $1,469,015.70
Approval of this resolution commits the council to entering into a construction contract for the project. The 2014 Street Improvements construction contract amount is $1,469,015.70. With this construction contract the total project costs remain within the total estimated feasibility project
cost of $1,811,000. As part of the 2014-2018 Street Capital Improvement Plan, the project will
be funded through a combination of bonds and special assessments. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider accepting contractor bids as presented and
award a contract for the 2014 Street Improvements. The recommended motion for this action is as follows:
City Council Meeting [Regular Agenda Item 20]
June 17, 2014
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“Move to approve Resolution No. 2014-47, Accepting Bids and Awarding a Contract to
Hardrives, Inc., in the Adjusted Total Base Bid amount of $1,469,015.70
for the 2014 Street Improvements.”
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Bids were received, publicly opened, and read aloud on Thursday, June 5, 2014. The City’s design consultant has prepared and attached the Tabulation of Bids and a letter of recommendation for the award of the contract. The City received four bids for this project, with
Hardrives, Inc. providing the lowest base bid in the amount of $1,465,770.70. Three bid
alternatives were also received to obtain unit pricing for use of a higher oil content in the asphalt mix design for each neighborhood. The higher oil content would reduce the mixture air voids to address the surface segregation issues being experienced throughout the metro area. In evaluating the Bid results, any combination of Bid Alternatives can be selected without affecting
the low bid contractor. It is recommended to award all 3 alternatives in the Adjusted Total Base
Bid amount of $1,469,015.70. The Engineer’s feasibility construction cost estimate for the project was $1,380,000. In addition a 7% contingency, for a total construction budget of $1,476,600, was reserved in the feasibility report project costs to address the variability of market bids. With the report contingencies the project, if awarded, remains within the project
budget.
Hardrives, Inc. is an experienced contractor for the type of work to be performed under this contract and has successfully completed several street improvement projects for the City of Lake Elmo. We therefore consider Hardrives, Inc. to be the lowest responsible bidder.
The City Council approved the Plans and Specifications for the 2014 Street Improvements on May 6, 2014, and authorized staff to advertise the Project for bids. The Project was advertised on QuestCDN.com and in the Oakdale-Lake Elmo Review in accordance with the Minnesota Competitive Bidding requirements. The improvements include:
• Street reclamation with concrete curb and gutter for the Packard Park neighborhood including 24th Street North from Lake Elmo Avenue to Legion Avenue, 24th Street Court North, Lansing Avenue North and 20th Street Court North;
• Street reconstruction with gravel shoulders along Manning Trail North from Manning Avenue to 18th Street (368 feet from the City limits to 18th Street to be paid by West Lakeland Township, which is estimated at approximately $47,000 in construction cost);
• Street reconstruction with concrete curb and gutter along Deer Pond Trail North from Hidden Bay Trail to Jack Pine Trail and Deer Pond Court North;
• Micro Surface along 20th Street North, from Lake Elmo Avenue to Manning Trail.
City Council Meeting [Regular Agenda Item 20]
June 17, 2014
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RECOMMENDATION:
Staff is recommending that the City Council approve Resolution No. 2014-47, thereby accepting bids and awarding a contract to Hardrives, Inc., in the amount of $1,469,015.70, for the 2014 Street Improvements. The recommended motion for this action is as follows:
“Move to approve Resolution No. 2014-47, Accepting Bids and Awarding a Contract to
Hardrives, Inc. in the Adjusted Total Base Bid amount of $1,469,015.70
for the 2014 Street Improvements.” ATTACHMENT(S): 1. Resolution No. 2014-47 Accepting Bids and Awarding a Contract. 2. Tabulation of Bids and Engineer’s Letter of Award Recommendation. 3. Project Schedule.