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HomeMy WebLinkAboutItem 22 - 39th St Imp - Approve Plans and Specs AGENDA ITEM MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: 06/17/2014 REGULAR ITEM # 22 AGENDA ITEM: 39th Street North: Street and Sanitary Sewer Improvements – Approve Plans and Specifications and Order Advertisement for Bids SUBMITTED BY: Jack Griffin, City Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Adam Bell, Assistant City Administrator/ City Clerk Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS: - Introduction of Item .................................................................................. City Engineer - Report/Presentation………………………………………… .................. City Engineer - Questions from Council to Staff ......................................................... Mayor Facilitates - Public Input, if Appropriate…………………………………. ........... Mayor Facilitates - Call for Motion ........................................................................... Mayor & City Council - Discussion .................................................................................. Mayor & City Council - Action on Motion ............................................................................... Mayor Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT: None. The total estimated project cost for the 39th Street North: Street and Sanitary Sewer Improvements is $1,247,000 and the total estimated project cost for the add alternate bid packed consisting of the Village East Trunk Sanitary Sewer Improvements from TH5 to the UP Railroad is $288,000. These improvements are scheduled for construction in 2014 and will be funded through the issuance of general obligation bonds and by levying special assessments against the 13 benefitting properties identified in the Feasibility Reports for each improvement. Approval of this resolution does not commit the council to the project costs. Once contractor bids are received, the actual construction costs will be known and the council will be asked to consider entering into a contract to complete the work. City Council Meeting [Regular Agenda Item 22] June 17, 2014 -- page 2 -- SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving the plans and specifications and ordering the advertisement for bids for the 39th Street North: Street and Sanitary Sewer Improvements including the ad alternate bid package for the Village East Trunk Sanitary Sewer improvements: from TH 5 to the UP Railroad. The recommended motion for this action is as follows: “Move to approve Resolution No. 2014-49, approving the plans and specifications and ordering the advertisement for bids for the 39th Street North: Street and Sanitary Sewer Improvements including the ad alternate bid package for the Village East Trunk Sanitary Sewer improvements: from TH 5 to the UP Railroad..” LEGISLATIVE HISTORY: The City of Lake Elmo received a Petition, pursuant to Minnesota Statue 429, requesting street and sanitary sewer improvements along 39th Street North from State Highway 5 to Lake Elmo Avenue (CSAH 17). On May 6, 2014, the council authorized the preparation of plans and specifications for the 39th Street North: Street and Sanitary Sewer Improvements. Two property owners along the Village East Trunk Sewer corridor (between Highway 5 and the Union Pacific Railroad Tracks) requested the sanitary sewer through their property be included in the public project. Staff has included this scope of improvements as a part of the 39th Street North: Street and Sanitary Sewer Improvements construction documents. In accordance with the project schedule, the plans and specifications for the improvements have been completed and are ready to be advertised for contractor bids. BACKGROUND INFORMATION: Plans and Specifications have been completed for the 39th Street North: Street and Sanitary Sewer Improvements. The total estimated project cost is $1,247,000. Plans and Specifications for an add alternate bid packed consisting of the Village East Trunk Sanitary Sewer Improvements from TH5 to the UP Railroad has also been completed with a total estimated project cost of $288,000. The improvements include: • Reconstruction of 39th Street North from State Highway 5 to CSAH 17. The street improvements are proposed to be an extension of the Village Parkway street section as envisioned in the Village area plan. • The improvement includes an 8-foot bituminous trail along the north boulevard and a 6-foot sidewalk along the south boulevard in order to maintain the extension of Village Parkway. • Replacement of the existing storm sewer conveyance system along 39th Street North. • Extension of 10 and 12-inch diameter trunk sanitary sewer in connection with the Village East Trunk Sanitary Sewer extension. • Installation of 11 service stubs to existing properties along 39th Street North to provide owners with the opportunity to hook up to municipal sewer. • An add alternate bid package that includes the Village East Trunk Sanitary Sewer Improvements: Trunk Highway 5 to south of the Union Pacific Railroad; consisting of the installation of 2,000-feet of 15-inch trunk sanitary sewer. City Council Meeting [Regular Agenda Item 22] June 17, 2014 -- page 3 -- The project will be partially funded by imposing special assessments against 11 benefitting properties abutting the improvements along 39th Street North. Eighty percent (80%) of the street, storm sewer and sidewalk improvements will be specially assessed on the basis of front footage with the remaining twenty percent (20%) paid through the general City tax levy. The bituminous trail costs will be funded through Park Dedication. The total estimated project costs to bring sanitary sewer from the lift station through 39th Street will be paid in full by all properties benefitting from the extension with the City sewer enterprise fund paying the pipe oversize costs. Project costs were apportioned based on the Residential Equivalent (REC) Unit method. Benefitting properties along 39th Street are proposed to be specially assessed for their propionate share of the trunk sanitary sewer extension. RECOMMENDATION: Staff is recommending that the City Council approve the plans and specifications and order the advertisement for bids for the 39th Street North: Street and Sanitary Sewer Improvements including the ad alternate bid package for the Village East Trunk Sanitary Sewer improvements: from TH 5 to the UP Railroad.. The recommended motion for this action is as follows: “Move to approve Resolution No. 2014-49, approving the plans and specifications and ordering the advertisement for bids for the 39th Street North: Street and Sanitary Sewer Improvements including the ad alternate bid package for the Village East Trunk Sanitary Sewer improvements: from TH 5 to the UP Railroad..” ATTACHMENT(S): 1. Resolution No. 2014-49 Approving Plans and Specifications and Ordering Advertisement for Bids. 2. Location Map. 3. Project Schedule. 4. 39th Street North: Street and Sanitary Improvements Plans and Specifications (available for review at City Hall).