HomeMy WebLinkAboutItem 14 - PC Appointments 7-1-14
MAYOR & COUNCIL COMMUNICATION
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DATE: July 1, 2014 CONSENT ITEM # 14 AGENDA ITEM: Planning Commission Appointments
SUBMITTED BY: Nick M. Johnson, City Planner
THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: Kyle Klatt, Community Development Director
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Introduction of Item .....................................Community Development Director
- Report/Presentation………………………...Community Development Director
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECCOMENDER: Staff FISCAL IMPACT: None
SUMMARY AND ACTION REQUESTED: The City has received notification from Commissioner Sara Yocum that she will be stepping down from the Planning Commission due to a significant amount of professional and family commitments. Per her request, staff is
recommending that the City Council vacate her appointment to the Planning Commission. In addition, Commissioner Jay Morreale has been unable to attend Planning Commission meetings since December of 2013. Per the procedural requirements for the Planning Commission in the City Code (§32.029), the City Council may vacate an appointment if the member has three consecutive absences or if they are absent from more than 1/3 of the total meetings during a
calendar year. Staff is recommending vacating Commissioner Morreale’s appointment so that a new member may be appointed who is more able to regularly attend the meetings. If the Council vacates the appointments of Commissioners Yocum and Morreale, there would be a vacancy of one Full Voting Member (Morreale’s term). As a result, staff is recommending that the City Council appoint Commissioner Jill Lundgren (1st Alternate) to Full Voting Member status to fill
the remainder of Commissioner Morreale’s term.
City Council Meeting [Consent Agenda Item 14]
July 1, 2014
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Staff is recommending that the City Council vacate the appointments of Sara Yocum and Jay
Morreale to the Planning Commission and appoint Jill Lundgren as a Full Voting Member of the Planning Commission as part of the Consent Agenda. If removed from the Consent Agenda, the recommended action can be approved through the following motion:
“Move to vacate the appointments of Sara Yocum and Jay Morreale to the Planning Commission. In addition, move to appoint Jill Lundgren as a Full Voting Member of the
Planning Commission.” LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The Planning Commission consists of 7 full voting members and 2 alternates. At this time, the roster is full. However, Commissioner Yocum has notified the City that she intends to step down. In addition, Commissioner Morreale has been unable to attend Planning Commission
meetings for some time. As the orientation, training and acclimation of a Planning Commissioner
takes a significant amount of time, staff is recommending that the City work to appoint two new candidates as soon as possible. As the City encounters more and more land use application associated with upcoming growth and development, it is important to have a full roster of experienced Planning Commissioners to review the multitude of various requests that the city
receives.
BACKGROUND INFORMATION (SWOT): Strengths: Proceeding through the vacation of the two appointments will allow the City to recruit two new members. In addition, Commissioner Lundgren’s growth and
experience as an alternate has made her a qualified candidate to become a Full Voting Member.
Weaknesses: None Opportunities: Appointing two new members to the Planning Commission would allow
them to start the orientation and training process as soon as possible. Threats: None RECOMMENDATION:
Based on the aforementioned, Staff is recommending that the City Council vacate the appointments of Sara Yocum and Jay Morreale to the Planning Commission and appoint Jill Lundgren as a Full Voting Member of the Planning Commission as part of the Consent Agenda. If removed from the Consent Agenda, the recommended action can be approved through the
following motion:
City Council Meeting [Consent Agenda Item 14]
July 1, 2014
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“Move to vacate the appointments of Sara Yocum and Jay Morreale to the Planning Commission. In addition, move to appoint Jill Lundgren as a Full Voting Member of the
Planning Commission.” ATTACHMENTS:
1. Sara Yocum’s Letter of Resignation