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Pages 1-160 from City Council Agenda Packet 7-15-14
TI IE CITY C 11�: Our Mission is to ProvideQualgy Public Services in a Fiscally Responsible Manner Wlhile PreseminS the City X Open Space Character NOTICE OF MEETING City Council Meeting Tuesday,July 15, 2014 7:00 P.M. City of Lake Elmo 1 3800 .Laverne Avenue North AGENDA A. Call to Order B. Fledge of Allegiance C. Roll Call D. Order of Business E. Approval of Agenda F. Accept Minutes 1. Accept July 1,2014 City Council Meeting Minutes G. Council Reports ® Mayor a" o EDA Appointment—Anne Cohen 0 Council H. Presentations/Public Comments/Inquiries 1. Finance Consent Agenda 2. Approve Payment of Disbursements and Payroll 3. Accept Financial Report dated June 30,2014 4. Accept Building Report dated June 30, 2014 5. Accept City Assessor Report dated June 30, 2014 6. Lake Elmo Ave Sewer Infrastructure Improvements: I-94 to 30dh Street—Compensating C.O. No. 6 7. Lake Elmo Ave Sewer Infrastructure Improvements: 1-94 to 30th Street—Pay Estimate No. 8 (Final) 8. Section 34 Water&Sewer Utility Extension Improvements—Compensating GO. No. 3 9. Section 34 Water& Sewer Utility Extension Improvements —Pay Estimate No. 6 (Final) 10.Well No. 4 Connecting Watermain Improvements —Pay Request No. 3 11.Production Well No, 4—Pay Request No. 7 12.Pumphouse No. 4 Improvements—Pay Request No. 2 13.Investment Policy J. Regular Agenda 14.Easton Village Preliminary Plat; Resolution No. 2014-58 15.Village Preserve Preliminary Plat; .Resolution No. 2014-59 16.Holliday Property Comprehensive Plan Amendment; Resolution No. 2014-60 17.Village Preserve South Sketch Plan K. New Business 18.Future of Lake Elmo Library L. Staff Reports and Announcements ® City Administrator ® City Attorney ® Planning Director • City Engineer ® Finance Director • City Clerk M. Adjourn LAKE ELO CITY COUNCIL.MINUTES JULY 1,2014 CITY OF LAKE ELMO CITY COUNCIL MINUTES JULY 1, 2014 Mayor Pearson called the meeting to order at 7.00 pm. PRESENT: Mayor Mike Pearson and Council Members Wally Nelson, Anne Smith, and Mike Reeves Absent: Council Member Bloyer Staff present: City Administrator Zuleger, City Attorney Snyder, Community Development Director Klatt, City Engineer Griffin, finance Director Bendel, and City Clerk Bell, and Taxpayer Relations and Communications Coordinator Macleod. PLEDGE OF ALLIGENCE APPROVAL OF AGENDA Community Development Director Klatt explained that Item 9 will be postponed. Council Member Smith asked to postpone Item 7 until after upcoming meeting regarding Pebble Park. Council agreed to pull Item 7 for discussion after Item 16. It was announced that Hammes has withdrawn its variance request, so Item 10 - Hammes Shoreland Variance will be removed from agenda. Council Member Nelson requested that Items 11, 12, and 13 be pulled from Consent for discussion. He stated that he believes preliminary plats belong on the Regular Agenda, Council Member Smith also asked that all preliminary plats be placed on the Regular Agenda in the future. MOTION, Council Member Pearson moved TO APPROVE THE JULY 1, 2014 CITY COUNCIL ' AGENDA AS AMENDED. Council Member Reeves seconded the motion. MOTIONPASSED 4-0. A ITEM 1: ACCEPT MINUTES THE JUNE 17, 2014 CITY COUNCIL MINUTES WERE APPROVED AS PRESENTED BY CONSENSUS OF THE CITY COUNCIL. COUNCIL REPORTS: Mayor Pearson: spent time talking to people about lakes; met with Wildflower developer and neighbors; attended Public Safety Committee meeting and HR Committee meeting; attended Reid Park neighborhood meeting; attended Washington County library meeting and Lake Elmo Library Board mtgs. Mayor Pearson wants Council to consider re-affiliating with county system. Council Member Smith: reported receiving many phones calls regarding multiple items. She expressed her desire to have all council members informed and make group decision on important items. Council Member Nelson: attended Public Safety Committee meeting; examined budget and enterprise funds. There is a history of funds being transferred out of General Fund to Enterprise Funds. Ile wants Council to provide input on looking into having that money repaid back to enterprise. Mayor Pearson and Council Members Reeves and Smith support having finance committee look into it. Council Member Reeves: attended Reid Park neighborhood meeting; attended HR Committee meeting. City is looking for additional members; attended Park Commission meeting and trying to move ahead with Sanctuary Park improvements;He would like to discuss the appropriate discretion to be used in issues such as the no wake decisions. PUBLIC COMMENTS/INQUIRIES Bob Cusick 5470 Highlands Trail asked about whether deed restrictions and covenants control. City Attorney Snyder affirmed that they are the first tool for homeowner to enforce property rights. He also explained that the City has no role in enforcing them. Mr. Cusick spoke about his neighbor's backyard and the trailer that has been placed on the Koch pipeline. He claimed that City staff responded to his complaint be telling him his property was once farmland, so there should not be a problem. Mayor Pearson told Mr. a Cusick that the City will not involve itself in neighborhood covenants. The issue has been addressed and is done. Pagel of 8 LADE ELM® CITY COUNCIL MINUTES JULY 1, 2014 Leona Jacobson 11685 Stillwater Blvd lives next to Christ Lutheran Cemetery. She received letter from Washington County regarding TH 5 road realignment. The proposed road is going through her backyard. She is asking the Council for assistance. She claims that she has never heard of this proposal until now. It was explained that this is a county project and that there have been several public meetings. Jan Shiltgen 3509 Kelvin Ave spoke on the TH 5 realignment. She is against the realignment. She wants the Council Member Smith stated that she wants staff to do a better job of notifying residents of these projects. City Engineer Griffin elaborated that this is a county project and that the status of planning is still early in the process. There will be future opportunities for the City and residents to weigh in. Council Member Reeves commended City staff on efforts on communication but would like to look at expanding the effort even further to get ahead of potential issues. Council Member Smith suggested Council examine the use of Code Red to better notify citizens. City Administrator Zuleger explained the current purpose of the Code Red system and the potential changes for the future. 36TH &37TH STREET IMPROVEMENTS—Public Input Barb Ritchie spoke about the proposed improvements. She believes that the project should be postponed and lowered on priority list. She is opposed to total cost and is opposed to upgrade costs. She is also opposed to addition of curbs. She does not believe that there is a benefit. Neighborhood is also opposed to blocking off traffic during construction. Council Member Nelson asked about water pressure. Ms. Ritchie said it is low but is adequate. Mayor Pearson asked if they were originally assessed for 4 inch pipe. She said no, the county put it in at its cost. Council Member Smith clarified that there is not sanitary sewer being proposed. It is actually storm sewer i being discussed. Richard Quinn commended City Administrator. Zuleger on actions during past storm. He will not accept a new street with curbs at cost of$22,000. No one on street can afford it. He suggested that City simply install � an asphalt overlay. Ray Strege 8808 36th St. asked that all lower cost options be considered and that residents can provide input. Gordon Johnson 8804 37 St. does not understand why curbs are needed. He also does not understand why water improvements are needed. He thinks that water pressure is fine. City Engineer Griffin explained the history of the improvement for this specific area. Many of the street improvements have been delayed He also explained the process and that much of the information is not known at this time. Most of the details are yet to be determined. City Administrator Zuleger explained that the City tried to get out ahead and meet with the residents prior to the feasibility study Council Member Nelson asked why 8 inch was being proposed and not a 4 inch pipe. Mr. Griffin explained that this was partially based on council input and the electron to upgrade the infrastructure. Mr. Griffin explained that the oversize pipe is to prevent having to tear 50 year road base up to replace pipe at later date. A 4 inch pipe does not offer fire protection. The hydrants that are currently on street are flushing hydrants not protection hydrants. Pipes were put in 15-20 years ago by county. Gordon Johnson said to put in 8 inch pipes when sanitary sewer comes. 2. PROCLAMATION DUFF 'N PUFF DAYS PROCLAMATION Mike Slobodnik on behalf of the Lake Elmo Jaycees asked Council to proclaim August 7-1.0, 2014 Huff and Puff Days. Mayor Pearson read the proclamation. Mr. Slobodnik also asked the Council to approve the temporary liquor license request and waive the fees for the license and the field lights. 5. APPROVE TEMPORARY LIQUOR LICENSE FOR JAYCEES®-HUFF 'N PUFF DAYS Page 2 of 8 LADE ELMO CI'T'Y COUNCIL MINUTES JULY 1, 2014 MOTION,° Council Member Smith moved TO APPROVE A TEMPORARY ON-SALE LIQUOR LICENSE ISSUED TO THE LAKE ELMO JAYCEES FOR THEIR HUFF N' PUFF DAYS EVENT HELD AUGUST 7 THROUGH 10, 2014, SUBJECT TO APPROVAL OF THE DIRECTOR OF MN ALCOHOL AND GAMBLING ENFORCEMENT DIVISION, AND WAIVE BOTH THE $25 LIQUOR LICENSE FEE AND THE FEE FOR LION-S PARK BALL FIELD LIGHTING. Council Member Nelson seconded the motion. Mayor Pearson noted that the Jaycees are a big part of community. MOTION PASSED 4-0. Mike Slobodnik challenged City to rematch on softball field. FINANCE CONSENT AGENDA 3. Approve Payment of Disbursements and Payroll in the amount of$261,831.97 4. 2014 Street Improvements - Change Order No. 1 MOTION.° Council Member Nelson moved TO APPROVE THE FINANCE CONSENT AGENDA AS PRESENTED. Council Member Smith seconded the motion. MOTION PASSED 4-0. OTHER CONSENT AGENDA 5. Approve Ternpora-rybiquef14eense for"ayeeesHuff'nPtlff Days 6. Authorization for John Schiltz to Dispense Liquor at Lake Elmo Community Event on July 11, 2014 7. Approval of I'llew Park Equipment for PebWeand _.,y ` 8. Authorize Contract for Cleaning Services 9. (postponed) y_ 10. ides 'hofs.1,.iznd ar'ane �ua�i vsrt�vTv va4®c(withdrawn) 11. . 12. Eagle Point Medile—al Ceefltlef I"lifninary and Flinal Development Approval-, ResoMtion Aze, 2#14-54 13. - , 14. Planning Commission Appointment 15. Encroachment Agreement—9954 Tapestry Road MOTION,° Council Member Smith moved TO APPROVE THE OTHER CONSENT AGENDA AS AMENDED. Council Member Nelson seconded the motion. MOTION PASSED 4-0. ITEM 7: APPROVAL OF NEW PARK EQUIPMENT FOR PEBBLE AND SANCTUARY PARKS Council Member Smith explained why she wanted it pulled. She supports improvements,but she does not see inclusion of volley ball courts. Taxpayer Relations and Communications Coordinator Macleod explained that Pebble Park improvements were split into two phases. First phase includes some equipment and phase two includes volleyball courts and lighting. MOTION:Council Member Smith moved TO APPROVE THE EXPENDITURE OF NO MORE THAN $195,000 IN PARKLAND DEDICATION FUNDS FOR IMPROVEMENTS IN PEBBLE PARK D SANCTUARYPARK Council Member Reeves seconded the motion. Council Member Reeves commended Parks Commission and staff on work. The Commission created work plan and decided Pebble Park was at top of list for park improvement priorities. He urged anyone who is interested in knowing more about the parks attend the commission meetings- third Monday of the month. Council Member Smith asked if current equipment was maintainable. Aesthetically it needs to be repaired but structurally it is sound. Jaime Colemer who is the Public Works Parks Maintainer is trying various methods to paint the equipment. Park equipment vendor actually stated that the equipment is structurally sound and does not need replacement. MOTIONPASSED 4-0. ITEM 11. HUNTERS CROSSING PRELIMINARY PLAT,_RES. NO 2014-5.3 Community Development Klatt provided summary of proposal. Proposal by Ryland Homes includes 51 units with 2.5 units per acre net density. Mr. Klatt summarized the recommended conditions of approval and draft findings. The Planning Commission unanimously recommended approval. Page 3 of 8 LAKE ELMO CITY COUNCIL MINUTES JULY 1, 2014 Council Member Smith sought clarification on the 5rh St improvements. Mr. Klatt explained that the City will not be on the hook for the improvements either through 100% assessment waivers or developer paid. It was also explained that the alignment of 5th street has been agreed upon. Council Member. Reeves asked about timeline for public improvement project. Mr. Klatt explained that the agreement would be done before final plat. MOTION, Mayor Pearson moved TO ADOPT RESOLUTION NO. 2014-53, APPROVING THE HUNTER'S CROSSING PRELLIMNARYPLAT WITH 15 CONDITIONS OFAPPROVAL, Counal Member Reeves seconded the motion. Council Member Nelson does not see additional risk regarding the road due to the City's waiver and assessment policy, but asked .if it should it be an additional stipulation. Staff recommends that if council wishes,it can be added. Mr. Klatt stated that because the road is included in preliminary plat, staff assumes that it would be required. City Attorney Snyder does not see harm in adding stipulation, but it does provide 4 Council Member Reeves confirmed that the council has another shot at approving the plans. It was confirmed that it will. Mr. Nelson asked if mayor would accept friendly amendment. Mayor Pearson accepted the friendly amendment. Council member Reeves agreed. FRIENDLY AMENDMENT TO MOTION REQUIRING PROVISION OF CONSTRUCTION OF 5rH STREET ADDED AS CONDITION#16. Council Member Smith asked Ryland for any example developments she can go look at. Tracy Rust from Ryland said she will email the council the fist. .MOTION PASSED 4-0. ITEM 12: EAGLE POINT MEDICAL CENTER PRELIMINARY AND FINAL DEVELOPMENT APPROVAL.° RES.NO 2014-54 Community Development Klatt provided summary overview of the proposed PUD development consisting of a 28,500 sq. ft. medical center located in the Eagle Point Business Park. Mr. Klatt summarized the recommended conditions of approval and draft findings. The Planning Commission unanimously recommended approval. Mark Davis from Davis group requested approval. MOTION:Council Member Reeves moved TO ADOPT RESOLUTIONNO. 2014-54, APPROVING THE PRELIMINAR Y AND FINAL PUD PLANS FOR THE EAGLE POINT MEDICAL BUILDING. Council Member Nelson seconded the motion. .MOTION PASSED 4-0. � ITEM 13: HAMMES ESTATES PRELIMINARY PLAT• RES. NO. 2014-55 � I Community Development Klatt provided summary overview of the proposed development and the history of the submission. Proposal includes 163 single family homes. A key issue was the proximity to Goose Lake. Mr. I<latt summarized the recommended conditions of approval and draft findings. It was noted that the shoreland variance request was recommended for denial and the application for variance was subsequently withdrawn.The Planning Commission unanimously recommended approval. Council Member Reeves asked about Goose Lake extension. If the man made channel is closed off there is no adverse impact on park land. If it is not closed off,it actually improves the parkland situation. W Page 4 of LAKE ELMO CITY COUNCIL MINUTES JULY 1, 2014 MOTION:Council Member Nelson moved TO ADOPT RESOLUTION NO. 2014-55,APPROVING THE HAMMES ESTATES PRELIMINARY PLAT SUBJECT TO 17 CONDITIONS OF APPROVAL. Council Member Reeves seconded the motion. Council Member Smith asked about size of buffer. It is 100 feet. Council Member Nelson commended staff and planning commission process. Council Member Reeves acknowledged that every development is going in next to something. He hopes that all parties can be reasonable in future discussions regarding this issue. Ms. Smith said she cannot vote for this due to the reduction of the larger buffers between it and Stonegate. She believes she has to stay consistent with past disapproval. Mr. Nelson likes the fact that a former gravel pit is being turned into a housing development. Mayor Pearson noted that there is a land use plan and the Planning Commission recommended unanimously. MOTION PASSED 3-1(SMITH®NA1). Mayor Pearson commended the Planning Commission.They have been doing a great job. REGULAR AGENDA ITEM 16: 2015 STREET IMPROVEMENTS—AUTHORIZE FEASIBILITY REPORT; RES NO 2014-56 City Engineer Griffin provided summary overview of the proposed project and the impacted areas. Areas include Bordners Gardner Farmettes, Kenridge .Addition, and Kelvin Avenue. Mr. Griffin explained the approval process and project schedule. Bordner Gardner Farmettes: opportunity to install municipal water to neighborhood. Proposal includes 47 benefitting properties. Street and storm sewer assessment estimated at $7,500. Water assessment estimated at $9,800. Kenridge Addition: Proposal includes 24 benefitting properties. Street and storm sewer assessment estimated at $8000; Water assessment: estimated at $12,000. 4 inch water pipe was put in 20 years ago by Washington County. At the time,City declined to upgrade to an 8 inch. Kelvin Ave N.: 18 benefitting properties. Street and storm sewer assessment estimated at $5,000; Water assessment estimated at$12,000. 14 benefitting properties for water improvements. Council Member Reeves asked if the lower cost options can be included in the study. Mr. Griffin explained that the current road conditions do not provide the option of not doing at least a partial reconstruct. It was also explained that if the City does elect to do a lesser improvement, there are potential additional costs in maintenance. There is no way to guarantee the life of any road, however lesser improvements typically have lower lifespan. Some communities require residents who want lesser improvement to pay greater share of the improvement due to increased cost over the life of the street. Reeves not in favor of simply doing an overlay on any road that needs a reconstruct. He wants lower cost options researched. City Attorney Snyder asked Mr. Griffin if deferment options are a part of the presentation to residents. It is but it is residents responsibility to pursue those options. Ms. Smith asked if City can get into trouble by making exception here and not in future. Page 5 of LADE ELMO CITY COUNCIL MINUTES JULY 1, 2014 Mr. Griffin explained that roads can fail due to traffic volume and weather. Our roads are low in traffic and failing due to weather and poor soil bases. Replacing the base is key. Replace the base with good soils and you will get a longer life road. Don't replace it and the life is unknown due to the various factors such as weather. i Mr. Snyder further explained that it does not create legal trouble for City,but it does create a precedent that will be brought up in each subsequent case.The Council needs to consider that during its policy determination. MOTION.° Council Member Nelson moved TO APPROVE RESOLUTION NO. 2014-56, ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE 2015 STREET AND UTILITY IMPROVEMENTS TO FOCUS IN THE NOT TO EXCEED AMOUNT OF$12,300. Council Member Reeves seconded the motion. Council Member Nelson does not see need for curb and improved water. He wants to direct Focus Engineering to give the options. Mayor Pearson believes City made mistake when it had the last opportunity regarding the water oversizing. He sees benefit in concrete curbs. He also recognizes individual council members will have to come to own conclusions regarding the benefits. Council Member Reeves has concern regarding the lack of fire suppression ability if the water is not upgraded. MOTIONPASSED 4-0. MOTION.° Council Member Nelson moved TO APPROVE A TASK" ORDER NO. 1 TO HYDROMETHODS, LLC. FOR ENGINEERING SUPPORT SERVICES IN THE NOT TO EXCEED AMOUNT OF$3,192. Council Member Smith seconded the motion. MOTION PASSED 4-0. Council Member Nelson asked for point of privilege. Meeting recessed at 9.39pm. Meeting reconvened at 9:45pm. ITEM 17: OLD VILLAGE PRASE 1 STREET AND UTILITY IMPROVEMENTS AUTHORIZE FEASIBILITY REPORT; RES, NO 2014-57 City Engineer Griffin provided summary overview of the proposed project and the impacted areas. Mr. Griffin explained the project schedule. Future workshop will be needed. MOTION: Council Member Reeves moved TO APPROVE RESOLUTION NO, 2014-57, ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE OLD VILLAGE PHASE 1 STREET D UTILITY IMPROVEMENTS IN A NOT TO EXCEED AMOUNT OF $20,700. Council Member Nelson seconded the motion. MOTION PASSED 4-0. ITEM 18: WILDFLOWER COMP PLAIT AMENDMENT, RES.NO 2014-46 Community Development Klatt provided summary of the proposed comp plan amendment and the proceedings surrounding the proposed development including the conditions set at the 6/17/14 Council meeting. The signed agreement between the RECO and FOSCII has been completed.The screening between the neighbors and the development has been agreed upon. Council Member Smith asked about the existing driveway and drainage issues in area. Mayor Pearson asked if the maintenance plans for the conservancy area has been determined. Mr. Klatt explained that the maintenance plan will need to be addressed by the preliminary plat approval. Page 6 of LAKE ELMO CITY COUNCIL MINUTES JULY 1, 2014 Developer Robert Engstrom noted the additional stormwater retention in Outlot O has been removed. Mr. Engstrom reminded Council that his proposal includes previous village planning and contains multiple amenities. He noted he is working with individual builders,not national builders. Richard Smith 11514 Stillwater Blvd. does not believe he should have to have negotiated his buffer in the first place. He requested to see the city records that removed the elimination of the buffer. He wants to know if there are legal issues as a result of the removal. Wants to know why it is still shown on current maps. Mr. Klatt explained the background of the buffer distance modification. 'I"he Planning Commission desired to address each development on individual basis. He read the current comp plan language regarding the buffers. Council Member Smith asked if Richard Smith has reached agreement with RECO. He said that he had. Mr. Smith said he is comfortable with the negotiations thus far, but does not understand why he had to negotiate anything in the first place. Council Member Reeves reiterated that the CPA was only to be done after the agreements reached and that is what is taking place. Bob Eiehens 11614 Stillwater Blvd. reported Mary Jean Dupuis supports the accommodations Engstrom has agreed. to. He appreciates amount of dialogue that has taken place. He also supports the proposal as currently addressed. Erik Aunen 4330 Lily Ave. asked that he be added to list of adjacent neighbors being consulted regarding buffering. He requests that screening be continued on north side of Outlot O to shield his view of the proposed Wildflower homes. It was determined that his property is over 650 feet from nearest proposed lot. John Hodler designated by FOSCII board to negotiate with RECO to add association to outlot easements title. He asked that those documents be completed prior to approval. Mr. Klatt clarified that the PUD Concept Plan approval already requires the easement agreements be completed. Council Member Nelson stated he wants the documents completed. City Attorney Snyder explained that technically completing the legal documents may not be possible prior to the comp plan amendment approval, but staff can inform Council when the agreements adequately meet Council's expectations. Mr. Nelson also wants the landscaping plans in writing. Mr. Engstrom stated that he deliberately did not plan artificial tree buffers due to existing oak trees on north _ end of Outlot O. He also stated the 25 foot grade difference makes it impractical. Mayor Pearson expressed his remaining concern about the conservancy area maintenance plans. He would like to see a more definite plan. Council Member Reeves respectfully noted that in his opinion, Mr. Aunen's situation is different than the other adjacent neighbors. MOTION. Council Member Nelson moved TO TABLE ITEM Council Member -Reeves seconded the motion. MOTION PASSED 4-0. STAFF REPORTS AND ANNOUNCEMENTS City Administrator Zuleger; upcoming downtown/2015 budget assumptions workshop; third park neighborhood meeting at Pebble Park; possible special meeting on 7/22; noted that this is the wettest season on record. Suggested that Council reexamine OHWM level on Olson/Demontreville, find way to increase output of our lakes, and addressing the Eurasian Milfoil proliferation. Mr. Zuleger suggested that City use an outside expert to analyze issues. Mayor Pearson is open to discussing the outflow and milfoil issues but does not want to revisit the no wake debate at this time. Page 7 of 8 LAKE ELMO CITY COUNCII. MINUTES JULY 1, 2014 Mayor Pearson explained his reasoning for declaring emergency no wake decision on Lake Elmo. Council Member Smith reiterated her belief that the entire Council should be notified and included in important decisions. Council Member Reeves stated his support in relying on Mayor and administrator or staff determinations that are urgent in nature. City Attorney Snyder: no update Community Development Director I9att: Savona final plat has been signed. Home construction should begin in next week or two; downtown market study will be brought to council soon. City Engineer Griffin: no report. Finance Director Bendel: no report. City Clerk Bell: Absentee voting for the 2014 State Primary Election has begun. Absentee ballots are now available at Washington County. Voters can also apply for absentee ballot online. The state website is linked on City website. Mayor Pearson adjourned meeting at 11,07pm. LADE ELMO CITY COUNCIL A`I'"1 EST: Mike Pearson,Mayor Adam R. Bell, City Clerk Page 8 of t THE.CITY OF LAKE ELMO MAYOR & COUNCIL COMMUNICATION ATE: 07/15/2014 CONSENT ITEM# 2 MOTION AGENDA ITEM: Approve Disbursements in the amount of$690,040.67 SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Dean Zuleger, City Administrator SUGGESTED ORDER OF BUSINESS.: - Introduction of Item.........----............--.................,.......City Administrator - Report/Presentation...... ,..o.:...................................City Administrator - (questions from Council to Staff......... ......... ......,.. .............. Mayor Facilitates - Call for Motion ............................ .:..............Mayor& City Council q. - Discussion...—.......... . .............Mayer& City Council Action on Motion.,. ........... .................... ........................ Mayor Facilitates POLICY RECOMMENDER: Finance 4� FISCAL IMPACT: $690,040.67 SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of$690,040.67. No specific motion is needed as this is recommended to be part of the Consent Agenda. LEGISLATIVE HISTORY: NA --page 1 -- City Council Meeting [Consent Agenda Item 2] July 15,2014 BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # Amount ; Description ACH $ 12,707.83 Payroll Taxes to IRS & MN Dept of Revenue 7/10/14 ACH $ 5,977.83 Payroll Retirement to PERA 7/10/14 DD5637-DD5683 $ 36,976.41 Payroll Dated(Direct Deposits) 7/10/14 41521-41576 $ 633,358.60 Accounts Payable 7/15/14 2421-2437 $ 1,020.00 Library Card Reimbursement 7/15/14 TOTAL $ 690,040.67 I RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve as part of the Consent Agenda the aforementioned disbursements in the amount of $690,040,67. ATTACHMENTS: 1. Accounts Payable— check registers em page 2-- a v ® z z z z z z z z v 0 a � CC N ® N O N ® N CG o\ Cam`• ® O0 ,000 ® Q M m M m N It) of of a, 0� O ® N N l'- .. ro .. .. .. .. .. 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O O O "a 00 ®O Cl ✓ r o ov U o v o Z) N rn N Uoovr n o Z � � � a L, erro oev N 'T > 00' Cr 00 - -T �- ® o o p o O O o 0 0 0 0 0 ® ® o ® o 0 0 0 0 0 0 0 0 o 0 as w ® o 0 0 0 0 0 0 0 0 0 0 0 0 z z z z z z z z r o � ro '� 0 w v U U u U U U U U V) Vl Va VJ V1 C7 p�a O cw U U U U U U U NN N U W W 6a W W 6s7 W W W � zi- el- d' d' tl- rt �I' et d' 'd' d- d• �t O O O O G O O O O O G d G ,P1 In p ® O ® Vl N 00 O N 00 N Ln N C v1 N N N p O O O w �' h � O I-- C? v1 U Z. OID o>n v rn U N y Apo o a ® ya •� o Ica � o c> o a N U N U C�J CV O N U N u U U , te a v v w cq v � c� e� c w vw v W cvG.r� N W bl) a c rn vo �Lr) 0 ;n � LO N rn a o M e� a; n n L? N e 6 0 o I ry •�� � � � � � �- � rr a- � d- rr v � �r � � > q... • C7 CJ G O O G O G ,� k O O O C O G o O O o o O O O o v Ga a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 z z z z z z z z z z z z z 2 z w w w w w N N N y CIO � N V] C/N V] col) V] V1 C/7 i/] Cf] ) V7 CIO CIOC1] Rl ctl M cd m co it cd cN cd cd cd cd cV cC a c v v > v a u U U U w 0 � W W W W W W !it W W W W fit W W W N N N N N N N N N N N N N N N O C O O O O O O O O C O o O O a^" 00 m r m O e�1 0o In o0 0o c cv o v m co o cn a D r o ch d• GO co r m 00 cv ri cr Ln oc 00 00 m m r r 00 a. o o o o , o o o •, o o h o o o O h o E c11 eq cv(N n rq a v 0 0 a C Cq 0 CN N N N N N N N N N N N N N N N v W W W W W W W W i v W W W Q �} C, CD o CD � Cl - c o 0 o a o o a o 0 Cl 0 0 0 0 0 0 0 0 o G c o a a 0 00 00 00 00 00 00 00 00 00 00 0o c0 00 00 W p, m m cn m Cl) m m m m m m m m m m Lr, � J 0 o a o o c o 0 0 0 0 0 THE CITY OF „ C COUNCIL s ICAMON ATE: July 1 , 2014 CONSENT ITEM 3 MOTION AGEN A ITE : June 2014 Financial Reporting SUBMITTED Y: Cathy Bendel, Finance Director THROUGH: Cathy Bendel, Finance Director REVIEWED Y: Finance Committee SUGGESTED E F BUSINESS: ® Introduction of Item........ ......... ....... . ....... City Administrator Report/Presentation.. ..........:.............................. City Administrator Questions from Council to Staff............................................. Mayor Facilitates ® Call for Motion .. ........ ...... Mayor& City Council Discussion.................. Mayor& City Council Actionon Motion................................................. ......... ......:.. .......... ...............Mayor Facilitates' POLICY RECOMMENDER: Finance FISCAL ACT: IOTA SUMMARY AND ACTION ITE TE : As part of its Consent Agenda, the City Council is asked to accept the June 2014 Financial Reporting Packet. No specific motion is needed as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUNDINFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operations and report the financial (unaudited) statement to the City Council. City guidelines suggest the Council be updated on a regular basis. STAFF REPORT: Attached please find the comparative financial statements for the month of June 2014 reflecting the monthly and year to date detail, comparing the actual results to the 2014 Budget. Please note that at the suggestion of the Finance Committee, the full year budgeted numbers are now also shown to show where activity is at relative to the full year budget. --page I City Council Meeting [Consent Agenda Item 3] July 15,2014 The most significant budget to actual variances are highlighted below: Revenues: ® Building Permit revenue for the month was 39% better than budget and the year to date results are at 15% better than budget. There were three new homes started in June bringing the year to date new home starts to 12 compared to 17 in 2013. Although fewer homes, the actual valuations are above the estimates used in the budget resulting in the actual permit fee revenue to be better than budgeted. p g ® Plan check fees are 83% better than budget for the month and the year to date results are 22%better than budget. This is also is due to the higher home valuations than budgeted. � ons an g Expenses: Most departments were at or below budget for the month due to diligently managing expenditures to the bottom line. A few items to note: ® Administration - Assessing services expense is higher than plan for the month by $8.4k and higher than plan year to date by $6.4k. This is a timing issue due to the contract with the new City Assessor calling for slightly higher monthly installments than in the past. The total expense for the year will be consistent with budget. Finance—Audit services expense is higher than budget by $3.3k for the month and this is also a timing issue. The total expense for the year will be consistent with budget. ® Planning— Salaries are less than budgeted due to the recovery of personnel time spent on developer work. This expense recovery was not included in the 2014 budget. ® Fire —Repairs and Maintenance included an emergency repair bill of$11.5k to repair the fire track ladder. This expense was not anticipated in the budget. ® Streets — Due to the summer focus on street repairs, the street maintenance expenses are higher than budgeted for the month but within the full year budgeted amount. Contract services included cost of $4k to repair curbs in the tapestry development which were damaged due to water drainage issues. RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the attached June Financial Report. ATTACHMENT: 1. June Financial Reports I I i t page 2-- City of Lake Elmo 7/15/2014 2014 By Month Budeet to Actual Com arp ative For the month ending June 30,2014 101-General Fund Summary By Department Full Year MONTH YTD DE PT 410-GEN'L GOV'T BUDGET BUDGET ACTUAL Variance($) Variance(%) BUDGET ACTUAL Variance($) Variance(%) 2014 %to date Month Month Month Month YTD YTD YTD YTD REVENUETotal Revenue $3,303,535.08 9.54% 37,600.00 61,440.53 23,840.53 63.41% 286,945.08 315,111.43 28,166.35 9.82% EXPENSE Total Mayor&Council 45,269.32 39.66% 350.00 5.48 344.52 98.43% 30,391.66 17,952.56 12,439.10 40.93% Total Administration 396,538.62 58.69% 27,692.70 36,349.61 (8,656.91) -31.26% 215,219.81 232,743.28 (17,523.47) -8.14% Total Elections 13,350.00 7.04% 1,325.00 0.00 1,325.00 100.00% 1,675.00 940.00 735.00 43.88% Total Communications 79,129.53 62.23% 7,778.48 6,017.51 1,760.97 22.64% 39,696.97 49,240.69 (9,543.72) -24.04% Total Finance 156,285.12 50.78% 10,110.24 13,014.67 (2,904.43) -28.73% 84,552.06 79,367.87 5,184.19 6.13% Total Planning&Zoning 273,059.23 44.23% 22,608.41 17,651,03 4,957.38 21.93% 135,204.61 120,763.84 14,440.77 10.68% Total Engineering Services 48,000.00 42.03% 4,000.00 2,789.28 1,21.0.72 30.27% 24,000.00 20,176.43 3,823.57 15.93% Total City Hatt 27,133.16 45.19% 2,283.32 1,481,81 801.51 35.10% 13,583.24 12,260.59 1,322.65 9.74% Total General Government 1,038,764.98 51.35% 76,148.15 77,309.39 (1,161.24) -1.52% 544,323.35 533,445.26 10,878.09 2.00% DEPT 420-PUBLIC SAFETY Total Police 500,000.00 0.13% 250,000.00 0.00 250,000.00 100.00% 250,000.00 634.22 249,365.78 99.75% Total Prosecution 51,000.00 44.46% 4,250.00 4,512.50 (262.50) -6.18% 25,500.00 22,673.75 2,826.25 11.08% Total Fire 399,655.82 46.29% 29,490.97 35,875.81 (6,384.84) -21.65% 210,223.27 185,019.62 25,203.65 1 L99% Total Fire Belief 37,323.50 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Total Building Inspections 157,601.95 51.47% 12,127.24 11,363,39 763.85 6.30% 80,725.43 81,115.52 (390.09) -0.48% Total Emergency Communications 5,800.00 58.16% 5,800.00 0.00 5,800.00 100.00% 5,800.00 3,373.08 2,426.92 41.84% Total Animal Control 6,282.08 44,95% 550.00 500.00 50.00 9.09% 3,132.08 2,824.00 308.08 9.84% Total Public Safety 1,157,663.35 25.54% 302,218.21 52,251.70 249,966.51 82.71% 575,384.78 295,640.19 279,740.59 48.62% Summary_l MONTH YTD BUDGET ACTUAL Variance($) Variance(%) BUDGET ACTUAL Variance($) Variance(%) DEPT 430-PUBLIC WORKS Month Month Month Month YTD YTD YTD YTD Total Public Works 386,269.82 54.40% 32,708.91 32,645.71 63.20 0.19% 210,634.82 210,144.47 490.35 0.23% Total Streets 16,800.00 88.79% 1,300.00 7,039.24 (5,739.24) -441.48% 8,400.00 14,917.01 (6,517.01) -77.58% Total Ice&Snow Removal 96,000.00 59.73% 500.00 0.00 500.00 100.00% 62,500.00 57,341.49 5,158.51 8.25% Total Street Lighting 28,800.00 36.49% 2,400.00 1,985.77 414.23 17.26% 14,400.00 10,507.93 3,892.07 27.03% Total Recycling 7,400.00 65.30% 4,000.00 0.00 4,000.00 100.00% 7,400.00 4,831.86 2,568.14 34.70% Total Tree Program 5,000.00 19.00% 1,250.00 0.00 1,250.00 100.00% 5,000.00 950.00 4,050.00 81.00% Total Public Works 540,269.82 55.29% 42,158.91 41,670.72 488.19 1.16% 308,334.82 298,692.76 9,642.06 3.13% DEPT 450-CULTURE,RECREATION Total Parks&Recreation 206,836.93 48.43% 17,493.37 20,196.94 (2,703.57) -15.45% 106,191.04 100,170.44 6,020.60 5.67% DEPT 460-COMP ADJ 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% DEPT 490-CONTINGENCY FUND 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Transfer to City Projects(Streets) 160,000.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% DEPT 493-OTH FINANCING 200,000.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% GRAND TOTAL ALL IDEPTS 3,303,535.08 37.17% 438,018.64 191,428.75 246,589.89 56.30% 1,534,229.99 1,227,948.65 306,281.34 19.96°/® Net Income over Expenses 0.00 -912832.00% (400,418.64) (129,988.22) 270,430.42 67.54% (1,247,284.91) (912,837.22) 334,447.69 26.81% Summary-2 City of Lake Elmo 7/15/2014 2014 By_Month Budget to Actual Comparative F_or the month ending June 30,2014 101-General Fund Detail By Department Full Year MONTH YTD DEPT 410-GENT,GOV'T BUDGET BUDGET ACTUAL Variance(S) Variance(%) BUDGET ACTUAL, Variance($) Variance(%) 2014 %to date Month Month Month Month YTD YTD YTD YTD YTD variance notes REVENUE Current Ad Valorem Taxes 2,565,000.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Delinquent Ad Valorem Taxes 20,000.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Mobile Home Tax 8,000.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Fiscal Disparities 120,000.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Penalty&Interest on Taxes 5,180.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Liquor License 3,000.00 0.00% 500.00 0.00 (500.00) -100.00% 3,000.00 0.00 (3,000.00) -100.00% Prepaid in 2013 rather than early 2014 Wastehauler License 0.00 1080.00% 0.00 240.00 240.00 100.00% 0.00 Low.00 1,080.00 100.00% General Contractor License 165.00 30.30% 0,00 50.00 50.00 100.00% 165.00 50.00 (115.00) -69.70% Heating Contractor License 6,6.50.00 41.50% 500.00 550.00 50.00 10.00% 3,650.00 2,760.00 (890.00) -24.38% Blacktopping Contractor License 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Building Permits 170,500.00 49.44% 15,000.00 20,965.35 5,865.35 39.10% 73,000.00 94,299.40 11,289.40 15.46% 3 new home starts in June;YTD of 12 compared to 17 in 2013 Building Re-inspect Fees 0.00 350.00% 0.00 350.00 350.00 100.00% 0.00 350.00 350.00 100.00% Heating Permits 15,600.00 48.56% 1,300.00 1,140.00 (160.00) -12.31% 7,800.00 7,575.00 (225.00) -2.88% Plumbing Permits 9,000.00 72.06% 500.00 1,140.00 640.00 128.00% 6,000.00 6,485.00 485.00 8,08% Sewer Pen-nits 485.00 0.00% 0.00 0.00 0.00 0.000/0 485.00 0.00 (485.00) -100.00% Animal License 1,991.00 107.41% 150.00 80.00 (70.00) -46.67% 1491.00 2,138.50 647.50 43.43% Utility Permits(ROW) 11,000.00 113.65% 1,000.00 4,588.20 3,588.20 358.82% 4,000.00 12,501.00 8,501.00 212.53% Due to 1-94 expansion Burning Permit 3,350.00 25.67% 500.00 80.00 (420.00) -84.00%° 2,100.00 860.00 (1,240,00) -59.05% Massage Therapy Licenses 150.00 0.00% 0.00 0.00 0.00 0.00% 150.00 0.00 (150.00) -100.00% EIectrical Permit 0.00 1600.11% 0.00 627.73 627.73 100.00% 0.00 1,600.11 1,600.11 100.00% City share only(25%) Homestead Credit Aid 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% MSA-Maintenance 98,022.00 51.87%° 0.00 0.00 0.00 0.00% 49,011.00 50,848.00 1,837.00 3.75% State Fire Aid 41,500.00 0.00% 0.00 0.00 0.00 0.00% 3,000.00 0.00 (3,000.00) -100,00% Budgeted based on funds rec'd in 2013 for the fire relief assn PERA Aid 2,749.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Gravel Tax 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Recycling Grant 15,500.00 0.00% 0.00 0.00 0.00 0.00% 15,500.00 0.00 (15,500.00) -100.00% Misc State Grant/Surcharge Rev 1,150.00 362.67% 0.00 0.00 0.00 100.00% 1,150.00 4,170.68 3,020.68 262.67% DNR trail grooming funds of$4k(May) Cable Franchise Revenue 42,85198 97.08% 3,000.00 0.00 (3,000.00) -100.00% 42,851.98 41,601.71 (1,250.27) -2.92% Zoning&Subdivision Fees 1,250.00 614.00% 250.00 7,675.00 7,425.00 2970.00% 500.00 7,675.00 7,175.00 1435.00% Plan Check Fees 82,000.00 62.74% 7,000.00 12,821.33 5,821.33 83.16% 42,000.00 51,443.02 9,443.02 22.48% Sale of Copies,Books,Maps 206.10 81.39% 0.00 6.50 6.50 100.00% 206.10 167.75 (38.35) -18.61% Assessment Searches 1,285.00 31.52% 100.00 120.00 20.00 20.00% 685.00 405.00 (290,00) -40.88%0 Clean Up Days 3,000.00 75.93% 3,000.00 2,278.00 (722.00) -100.00% 3,000.00 2,278.00 (722.00) -100.00% Cable Operation Reimbursement 1,950.00 39.68% 0.00 773.75 773.75 0.00% 0.00 773.75 773.75 100.00% Fines 48,000.00 44.65% 4,500.00 5,015.67 515.67 11.46% 25,000.00 21,433.38 (3,566.62) -14.27% Miscellaneous Revenue 2,400.00 126.92% 200.00 1,907.00 1,707.00 953.50% 1,200.00 3,046.13 1,846.13 153.94% CUP permits Internal Charges 1,600.00 30.00% 100.00 32.00 (68.00) -68.00% 1,000.00 480.00 (520.00) -52.00% Fewer library card reimb than budgeted Interest Earnings 20,000.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Donations 0.00 11100.00% 0.00 1,100.00 1,100.00 100.00% - 0.00 11,100.00 IL100.00 100,00% Donation from LE Jaycees 'Total Revenue 3,303,535.08 ' 9 54"/6' 37,600.00 61,440.53 23,840.53 63.41% 286,945.08 315,111743 28A66,3>ry _...._ 9.82 l° Detail-I Full Year MONTH YTD EXPENSE BUDGET BUDGET ACTUAL Variance($) Variance(%) BUDGET ACTUAL Variance($) Variance(%) 1110-Mayor&Council 2014 %to date Month Month Month Month YTD YTD YTD YTD PT Salaries 25,690.00 50.00% 0.00 0.00 0.00 0.00% 12,845.00 12,945.00 0.00 0.00% FICA Contributions 1,592.78 50.00% 0.00 0.00 0.00 0.00% 796.39 796.39 0.00 0.00% Medicare Contributions 372.54 50.00% 0,00 0.00 0.00 0.00% 186.27 186.27 0.00 0.00% Workers Compensation 300.00 0.00% 0.00 0.00 0.00 0.00% 300.00 0.00 300.00 100.00% Mileage 800.00 0.00% 100.00 0.00 100.00 100.00% 250.00 0.00 250.00 100.00% Miscellaneous 5,000A0 14.56% 0.00 5.48 (5.48) -100.00% 5,000.00 727.90 4,27110 85.44% Dues&Subscriptions 10,514.00 32.31% 0.00 0.00 0.00 0.00% 10,514.00 3,397.00 7,117.00 67.69% Includes Memberships Conferences&Training 1,000.00 0.00% 250.00 0.00 250.00 100.00% 500.00 0.00 500.00 100.00% Total Mayor&Council 45,269.32 39.66% 350.00 5.48 344.52 98.43% 30,391.66 17,952.56 12,439.10 40.93% 1320 Administration FT Salaries 176,384.00 48.67% 13,568.00 13,271.41 296.59 2.19% 88,192.00 85,845.66 2,346.34 2.66% PERA Contributions 12,505.02 49.76% 983.68 962.17 21.51 2.19% 6,252.51 6,222.11 30.40 0.49% ICMA Contributions 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% FICA Contributions 10,603.92 47.53% 841.22 779.60 61.62 7.33% 5,301.96 5,039.93 262.03 4.94% Medicare Contributions 2,47996 47.53% 196.74 182.32 14.42 7.33% 1,239.98 1,178.66 61.32 4.95% Health/DentalInsurance 47,636.00 45.60% 3,716.00 3,620.00 96.00 2.58% 23,626.00 21,720.00 1,906.00 8.07% Unemployment Benefits 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Workers Compensation 1,000.00 13.94% 0.00 139.37 (139.37) -100.00% 1,000.00 139.37 860.63 86.06% Office Supplies 6,000.00 50.88% 500.00 19.35 480.65 96.13% 3,000.00 3,052.87 (52.87) -1.76% Printed Forms 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Legal Services 60,000.00 34 57% 5,000.00 5,460.00 (460.00) -9.20% 30,000.00 20,741.75 9,259.25 30.96% Newsletter/Website 0.00 559.87% 0.00 559.87 (559.87) -100.00% 0.00 559.87 (559.87) 0.00% Assessing Services 30,500.00 65.36% 21,000.00 10,435.39 (8,435.39) -421,77% 13,500.00 19,935.39 (6,435.39) -47.67% Information Technology 0.00 3201.02% 0.00 0.00 0.00 0.00% 0.00 3,201.02 (3,201.02) -100.00% Comp upgrades appr by CC Contract Services 0.00 25000.00% 0.00 0.00 0.00 0.00% 0.00 25,000.00 (25,000.00) -100.00% Leg Lobbyist appr by CC Software Programs 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Telephone 4,044.72 14.03% 337.06 87.10 249.96 .74.16% 2,022.36 567.45 1,454.91 71.94% Postage 4,000.00 34.65% 0.00 500.00 (500.00) -100.00% 21000.00 1,386.17 613.83 30.69% Mileage 600.00 16.75% 0.00 0.00 0.00 0.00% 600.00 100.51 499.49 83.25% Legal Publishing 2,400.00 138.89% 200.00 184.80 15.20 7.60% 11200.00 3,333.27 (2,133,27) -177.77% Due to notice increases due to development activities hisurance 35,000.00 70.88% 0.00 0.00 0.00 0.00% 35,000.00 24,808.00 10,192.00 29.12% Annual ins preen;budgeted in May Cable Operation Expense 0.00 0.000 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Miscellaneous 600.00 147.09% 50.00 0.00 50.00 100.00% 300.00 882.56 (582.56) -194.19% Dues&Subscriptions 600.00 63.53% 50.00 148.23 (98.23) -196.46% 300.00 381.19 (81.19) -27.06% Books 0.00 42.28% 0.00 0.00 0.00 0.00% 0.00 42.28 (42.28) -100.00% Conferences&Training 2,185.00 393.83% 250.00 0.00 250.00 100.00% 1,685.00 8,605.22 (6,920.22) -410.70% Predictive Index;CC approved Staff Development 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% "Total Administration 396,538.62 58.69% 27,692.70 36,349.61 (8,656.91) -31.26% 215,21.9.81 232,743.28 (17,523.47) -8.14% 1410-Elections PT Salaries 10,000.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Office Supplies 500.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Legal Publications/Notification 500.00 0.00% 125.00 0.00 125.00 100.00% 125.00 0.00 125.00 100.00% Election Equipment 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Equipment Repair 450.00 0.00% 100.00 0.00 100.00 100.00% 100.00 0.00 100.00 100.00% County Election Fees 950.00 0.00% 950.00 0.00 950.00 100.00% 950.00 0.00 950.00 100.00% Printed Forms 350.00 0.00% 0.00 0.00 0.00 0.00% 350.00 0.00 350.00 100.00% Miscellaneous 600.00 156.67% 150.00 0.00 150.00 100.00% 150.00 940.00 (790.00) -526.67% WA Cty Ann Elect Mach Calibr Total Elections �13,350.00 7.04% 1,325.00 0.00 1,325.00 100.00% 1,675.00 940.00 735.00 43.88% Not budgeted since no election scheduled;had to Detail_2 recalibrate machines for special school election. Full Year MONTH YTD BUDGET BUDGET ACTUAL Variance($) Variance(%) BUDGET ACTUAL Variance($) Variance(%) 1450-Communications 2014 %to date Month Month Month Month YTD YTD YTD YTD FT Salaries 13,390.00 73.63% 1,030.00 1,545.23 (515.23) 50.02% 6,695.00 9,859.39 (3,164.39) -47.26% PERA Contributions 970.78 73.63% 74.68 112.04 (37.36) 50.03% 485.39 714.79 (229.40) -4T26% FICA Contributions 830.18 71.40% 63.86 92.96 (29.10) -45.57% 415.09 592.79 (177.70) -42.81% Medicare Contributions 194.16 71.41% 14.94 21.74 (6.80) -45.52% 97.08 138.64 (41.56) -42.81% Health/Dental Insurance 3,120.00 52.31% 240.00 272.00 (32.00) -13.33% 1,560.00 1,632.00 (72.00) -4.62% Workers Compensation 110.00 14.90% 0.00 16.39 (16.39) -100.00% 110.00 16.39 93.61 85.10% Newsletter 8,000.00 47.88% 2,000,00 0.00 2,000.00 100.00% 4,000.00 3,830,06 169.94 4.25% Due to timing of newsletters Office Supplies 304.41 201.63% 50.00 53.08 (3.08) -6.16% 154.41 613.77 (459.36) -297.49% Info Technology/Web 42,000.00 63.08% 3,500.00 2,635.58 864.42 24.70% 21,000.00 26,493.55 (5,493.55) -26.16% Primarily due to Laserfiche upgrade approved by CC Telephone 1,560.00 26.54% 130.00 69.09 60.91 46.85% 780.00 413.99 366.01 46.92% Mileage 0.00 36.96% 25.00 0.00 25.00 0.00% 50.00 36.96 13.04 26.08% Public Notices 4,200.00 59.09% 300.00 849A0 (549.40) -183.13% 2,400.00 2,481.80 (81.80) -3.41% Cable Operations 3,600.00 64.35% 300.00 350.00 (50.00) -1.6.67% 1,800.00 2,316.56 (516.56) -28.70% Will be reimb by cable Comm; Conferences 800.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% filed quarterly for reimb Repair/Maint Equipment 50.00 200.00% 50.00 0.00 50.00 100.00% 150.00 100.00 50.00 100.00% Total Communications 79,129.53 62.23°lm 7,778.48 6,017.51 1,760.97 22.64% 39,696.97 49,240.69 (9,543.72) -24.04% 1520-Finance FT Salaries 87,880.00 49.65% 6,760.00 6,258,13 501.87 7.42% 43,940.00 43,631.22 308.78 0.70% Due to PTO payout to accounting clerk/overlap PERA Contributions 6,371.30 47.76% 490.10 453.71 36.39 7.43% 3,185.65 3,043.06 142.59 4.48% FICA Contributions 5,448.56 45.53% 419.12 366.35 52.77 12.59% 2,724.28 2,480.75 243.53 8.94% Medicare Contributions 1,274.26 45.53% 98.02 85.67 12.35 12.60% 637.13 580.13 5T00 8.95% Health/Dental Insurance 19,936.00 35.47% 1,568.00 1,088.00 480.00 30.61% 9,840.00 7,072.00 2,768.00 28.13% Savings due to use of contractor;no benefit costs Unemployment Benefits 0.00 456.86% 0.00 0.00 0.00 0.00% 0.00 456.86 (456.86) -100.00% Workers Compensation 600.00 12.93% 0.00 77.56 (77.56) -100.00% 600.00 77.56 522.44 87.07% Office Supplies 300.00 51.86% 25.00 0.00 25.00 100.00% 150.00 155.57 (5.57) -3.71% Printed Forms 0.00 1.00.00% 0.00 433.47 (433.47) -100.00% 0.00 433.47 (433.47) -100.00% Audit Services 27,000.00 48.37% 0.00 3,285.00 (3,285.00) -100.00% 18,000.00 13,060.00 4,940.00 27.44% Installment pint Contract Services 4,500.00 130.04% 500.00 929.38 (429.38) -85.88% 3,500.00 5,851.58 (2,351.58) -67.19% See note above Software Programs 150.00 1249.69% 0.00 0.00 0.00 0.00% 150.00 1,874.54 (1,724.54) -1149.69% Upgrades required;appr by CC Telephone 1,200.00 13.75% 100.00 27.50 72.50 72.50% 600.00 165.00 435.00 72.50% Mileage 50.00 0.00% 0.00 0.00 0.00 0.00% 50.00 0.00 50.00 100.00% Miscellaneous 1,000.00 2.53% 50.00 9.90 40.10 80.20% 850.00 25.28 824.72 97.03% Dues&Subscriptions 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Conferences&Training 575.00 80.15% 100.00 0.00 100.00 100.00% 325.00 460.95 (135.85) -41.80% Ehlers conf recommended by City Adrnin Zuleger Total Finance 156,285.12 50.7 % 10,110.24 13,014.67 (2,904.43) -28.73% 84,552.06 79,367.87 5,184.19 6.13% Detail 3 Full Year MONTH YTD BUDGET BUDGET ACTUAL Variance($) Variance(%) BUDGET ACTUAL Variance($) Variance(%) 1910-Planning&Zoning 2014 %to date Month Month Month Month YTD YTD YTD YTD YTD variance notes FT Salaries 159,874.00 48.72% 12,298.00 10,981.10 1,316.90 10.71% 79,937.00 77,893.59 2,043.41 2.56% PERA Contributions 11,590.87 53.20% 89L61 953.56 (61.95) -6.95% 5,795.43 6,166.74 (371.31) -6.41% FICA Contributions 9,912.19 51.17% 762.48 843.52 (81,04) -10.63% 4,956.09 5,071.81 (115.72) -2.33% Medicare Contributions 2,318.17 51.17% 178.32 197.30 (18.98) -10.64% 1,159.09 1,186.17 (27.08) -2.34% Health/Dental Insurance 34,814.00 46.15% 2,678.00 2,679.00 0.00 0.00% 17,407.00 16,068.00 1,339.00 7.69% Workers Compensation 800.00 17.97% 0.00 143.78 (143.78) -100.00% 800.00 143.78 656.22 82.03% Office Supplies 2,000.00 47.72% 150.00 303.99 (153.99) -102.66% 900.00 954.32 (54.32) -6.04% Printed Forms 750.00 60.80% 0.00 0.00 0.00 0.00% 250.00 456.00 (206.00) -82.40% Engineering Services 36,000.00 33.82% 3,000.00 1,444.63 1,555.37 51.85% 18,000.00 12,174.71 5,825.29 32.36% Contract Services 10,000.00 0.00% 2,500.00 0.00 2,500.00 100.00% 5,000.00 0.00 5,000.00 100.00% Information Technology 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Telephone 1,200.00 21.94% 100.00 53.76 46.24 46.24% 600.00 263.27 336.73 56.12% Postage 200.00 52.64% 50.00 50.64 (0.64) -1.28% 100.00 105.28 (5.28) -5.28% Mileage 200.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Miscellaneous 500.00 8.23% 0.00 0.75 (0.75) -100.00% 200.00 41.17 158.83 79.42% Dues&Subscriptions 600.00 39.83% 0.00 0.00 0.00 0.00% 0.00 239.00 (239,00) -100.00% Books 300.00 0.00% 0.00 0.00 0.00 0.00% 100.00 0.00 lK00 100.00% Conferences&Training 2,000.00 0.00%, 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Total Planning&Zoning [ 273,059.23 44,.23% 22,608.41 17,651.03 4,957.38 21.93% 135,204.61 120,763.84 14,440.77 10.68% 1930-Engineering Services Engineering Services 48,000.00 42.03% 4,000.00 2,789.28 1,210.72 30.27% 24,000.00 20,176.43 3,823.57 _15.93% Total Engineering Services 48,000.00 42.03%° 4,000.00 2,789.28 1,210.72 30.27% 24,000.00 20,176.43 3,823.57 1593% 1940-City Hall Cleaning Supplies 25.00 0.00% 0.00 0.00 0.00 0.00% 25.00 0.00 25.00 100.00% Building Repair Supplies 200.00 81.99% 25.00 0.00 25.00 100.00% 50.00 163.97 (113.97) -227.94% Telephone 2,400.00 25.27% 200.00 81.27 119.73 59.37% 1,200.00 606.50 593.50 49.46% Utilities 13,200.00 44.58% 1,100.00 480.13 619.87 56.35% 6,600.00 5,883.93 716.07 10.85% Refuse 1,408.16 39.03% 108.32 109.93 (1.61) -1.49% 758.24 549.65 208.59 27.51% Repairs/Maint Contractual Bldg 7,200.00 34.77% 600.00 230.00 370.00 61.67% 3,600.00 2,503.29 1,096,71 30.46% Repairs/Maint Contractual Equip 2,400.00 97.99% 200.00 510.20 (310.20) -155.10% 1,200.00 2,351.77 (1,151.77) -95.99% Annex repairs-Yale Mech Miscellaneous 300.00 67.16% 50.00 70.28 (20.28) -40.56% 150.00 201.48 (SL48) -34.32% Total City Hall 27,133.16 45.1,9%° 2,283.32 1,481.81 801.51 35.10% 13,583.24 12,260.59 1,322.65 9.74% Total General Government 1,038,764.98 51.35% 76,148.15 77,309.39 (19161.24) -1.520/6 i 44,323.35 533,445.26 10,878.09 2.00% Detail-A DEPT 420-PUBLIC SAFETY Full Year MONTH YTD BUDGET BUDGET ACTUAL Variance($) Variance(%) BUDGET ACTUAL Variance($) Variance(%) 2100-Police 2014 %to date Month Month Month Month YTD YTD YTD YTD Law Enforcement Contract 500,000.00 0.13% 250,000.00 0.00 250,000.00 100.00% 250,000.00 634.22 249,365.79 99.75% Timing issue;not yet invoiced Total Police 500,000.00 0.13% 250,000.00 0.00 250,000.00 100.00%. 250,000.00 634.22 249,365.78 99.75% 2150-Prosecution Attorney Criminal 51,000.00 44.46% 4,250,00 4,512.50 (262.50) -6.18% 25,500.00 22,673.75 2,826.25 11.08% Total Prosecution 51,000.00 44.46% 4,250.00 4,512.50 (262.50) -6.18% 25,500.00 22,673.75 2,826.25 11.08% 2220-Fire FT Salaries 74,119.04 50.07% 5,701.46 5,712.91 (11.45) -0.20% 37,059.52 37,111.32 (51.80) -0.14% PT Salaries 109,455.98 49.26% 7,619.46 6,952.29 666.17 8.74% 59,935.99 53,916.24 6,019.75 10.04% PERA Contributions 11,785.11 56.85% 949.39 1,027.61 (78.22) -8.24% 6,088.77 6,700.42 (611,65) -10.05% Due to FF rate change effective 1/1/2014 FICA Contributions 11,381.65 26.51% 825.84 380.68 445.16 53.90% 6,013.72 3,017.10 2,996.62 49.83% FF budgeted at normal 6.2%;Full time fire FF rate is zero Medicare Contributions 2,661.84 47.82% 193.14 176.09 17.05 8.83% 1,406.43 1,272.89 133.55 9.50% Health/Dental Insurance 15,990.00 42.85% 1,230.00 1,142.00 89.00 T15% 7,995.00 6,952.00 1,143.00 14.30% Unemployment Benefits 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Workers Compensation 9,000.00 17.11% 0.00 1,539.45 (1,539.45) -100.00% 9,000.00 1,539.45 7,460.55 82.90% Office Supplies 500.00 142.80% 50.00 0.00 50.00 100.00% 200.00 714.02 (514.02) -257.01% EMS Supplies 4,900.00 4.66% 1,500.00 0.00 1,500.00 100.00% 1,900.00 229.37 1,671.63 97.99% Fire Prevention 3,000.00 0.00% 250.00 0.00 250.00 100.00% 1,500.00 0.00 1,500.00 100.00% Fuel,Oil&Fluids 14,000.00 39.73% 1,200.00 446.I2 753.88 62.82% 7,200.00 5,562.66 1,637.34 22.74% Small Tools&Equip 22,500.00 35.02% 1,900.00 99.50 1,800.50 94.76% 11,400.00 7,879.68 3,520.32 30.88% YTD includes Themal Imaging camera from Jan Physicals 6,900.00 15.57% 575.00 358.00 217.00 37.74% 3,450.00 1,074.00 2,376.00 69.97% Information Technology 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Telephone 4,200.00 58.09% 350.00 285.71 64.29 18.37% 2,100.00 2,439.76 (339.76) -16.18% Radio 16,203.04 50.37% 0.00 3,800.76 (3,800.76) -100.00% 4,800.76 8,161.97 (3,361.1.1) -70.01% Timing issue Mileage 350.00 0.00% 50.00 0.00 50.00 100.00% 50.00 0.00 50.00 0.00% Insurance 5,237.00 97.69% 0.00 850.00 (850.00) -100.00% 5,237.00 5,116.00 121.00 2.31% Firehall 42 charged to PW in error;reclassed in Tune Electric Utility 21,600.00 36.65% 1,800.00 538.69 1,261.31 70.07% 10,800.00 7,917.04 2,882.96 26.69% Refuse 572.16 79.15% 47.68 259.32 (211.64) -443.88% 286.08 452.84 (166.76) -58.29% Repair/Maint Bldg 12,000.00 30.02% 1,000.00 132.73 967.27 86.73% 6,000.00 3,601.84 2,398.16 39.97% Repair/Mainz Equip 41,000.00 63.40% 3,400.00 11,843.80 (8,443.80) -248.35% 20,400.00 25 992.93 (5,592.93) -27.42% Emergency repair bill-$11,500 Uniforms 3,000.00 13.98% 250.00 288.00 (38.00) -15.20% 1,500.00 419.35 1,080.65 72.04% Miscellaneous 900.00 128.96% 100.00 42.15 57.85 57.85% 600.00 1,160.63 (560.63) -93.44% Dues&Subscriptions 2,200.00 101.59% 0.00 0.00 0.00 0.00% 2,200.00 2,235.00 (35.00) -1.59% Books 200.00 51.00% 0.00 0.00 0.00 0.00% 100.00 102.00 (2.00) -2.00% Conferences&Trailing 6,000.00 59.64% 500.00 0.00 500.00 100.00% 3,000.00 3,578.60 (578.60) -19.29% Conferences&Training(Reimb) 0.00 -2026.00% 0.00 0.00 0.00 _ 0.00% 0.00 (2,026.38) 2,026.38 100.00% Reimb segregated out for better tracking Total Fire , 399,655.82 46.29% 29,490.97 35,875.81 (6,384.84) -21.65% 210,223.27 185,019.62 25,203.65 11.99% 2250-Fire Relief Fire State Aid 37,323.50 0.00°!° 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Total Fire Relief 37,323.50 0.00% 0.00 0.00 0.00 0.00% 0.00 0.04 0.O0 0.00% Detail 5 Full Year MONTH YTD 2400-Building Inspection BUDGET BUDGET ACTUAL Variance($) Variance(%) BUDGET ACTUAL Variance($) Variance(%) 2014 %to date Month Month Month Month YTD YTD YTD YTD FT Salaries 95,992.00 46.25% 7,384.00 6,892.91 491.09 6.65% 47,996.00 44,396.24 3,599.76 7.50% PERA Contributions 6,959.42 46.25% 535.34 499.72 35.62 6.65% 3,479.71 3,218.67 261.04 7.50% FICA Contributions 5,951.50 43.45% 457.81 401.65 56.16 12.27% 2,975.75 2,586.00 389.75 13.10% Medicare Contributions 1,391.88 43.45% 107.07 93.91 13.16 12.29% 695.94 604.73 91.21 13.11% Flealth/Dentallnsurance 24,102.00 35.20% 1,896.00 1,414.00 482.00 25.42% 11,895.00 8,484.00 3,411.00 28.68% Unemployment Benefits 0.00 0.00% 0.00 0.00 0.00 0.00%° 0.00 0.00 0.00 0.00%0 Workers Compensation 397.88 19.12% 0.00 76.07 (76.07) -100.00%, 397.88 76.07 321.81 80.88% Office Supplies 1,447.44 9.38% 100.00 41.00 59.00 59.00% 847.44 135.80 71.1.64 83.98% Printed Forms 146.61 0.00% 0.00 0.00 0.00 0.00% 146.61 0.00 146.61 100.00% Fuel,Oil&Fluids 465.56 23.50% 51.36 0.00 51.36 100.00% 157.40 109.42 47.99 30.48% Engineering 10,000.00 38.53% 1,000.00 1,189.65 (189.65) -18.97% 4,750.00 3,852.70 897.30 18.89% Surcharge Pints 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Inspector Contract Services 3,281.50 27.67% 500.00 638.00 (138.00) -27.60% 1,381.50 908.00 473.50 34.27% Information Technology 4,180.00 348.98% 0.00 0.00 0.00 0.00% 4,180.00 14,587.16 (10,407.16) -249.99% Permit Works Software Programs 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Telephone 547.92 63.06% 45.66 58.80 (13.14) -28.78% 273.96 345.50 (71.54) -26.11% Mileage 600.00 22.04% 50,00 57.68 (7.68) -15.36% 300.00 132.26 167.74 55.91% Insurance 340.00 72.94% 0.00 0.00 0.00 0.00% 340.00 248.00 92.00 27.06% Repairs/Maint Equip 300.00 71.09% 0.00 0.00 0.00 0.00% 0.00 213.28 (213.28) -100.00% Uniforms 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 121.98 (121.98) -100.00% Miscellaneous 500.00 0.00% 0.00 0.00 0.00 0.00% 300.00 0.00 300.00 100.00% Dues&Subscriptions 0.00 220.00% 0.00 0.00 0.00 0.00% 0.00 220.00 (220.00) -100.00% Books 308.24 112.48% 0.00 0.00 0.00 0.00% 108.24 346.71 (238A7) -220.32% Conferences&Training 690.00 76.67% 0.00 0.00 0.00 0.00% 500.00 529.00 (29.00) -5.80% Erosion control conf Total Building Inspections 157,601.95 51.47%` 12,127.24 11,363.39 763.85 6.30% 80,725.43 81,115.52 (390.09) -0.48% 2500-Emergency Communications Contract Services 5,800.00 58.16% 5,800.00 0.00 5,800.00 100.00% 5,800.00 3,373.08 2,426.92 41.84% Budget vs actual timing issue Total Emergency Communications 5,800.00 58.16"!0 5,800.00 0.00 5,800.00 100.00% 5,800.00 3,373.08 2,426.92 41.84% 2700-Animal Control Printed Forms 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Contract Services 5,842.08 42.79% 500.00 500.00 0.00 0.00% 2,842.08 2,500.00 342.08 12.04% Miscellaneous 440.00 73.64% 50.00 0.00 50.00 100.00% 290.00 324.00 (34.00) -11.72% Animal impound fees;recovering funds where possible Total Animal Control 6,282.08 44,95% 550.00 500.00 50.00 9.09% 3,132.08 2,824.00 308.08 9.84% Total Public Safety 1,157,663.35 25.54% 302,218.21 52,251.70 249,966.51 82.71% 575,380.78 295,640.19 279,740.59 48.62% Detail 6 DEPT 430-PUBLIC WORDS Full Year MONTH YTD BUDGET BUDGET ACTUAL Variance($) Variance(%) BUDGET ACTUAL Variance($) Variance(%) 3100-Public Works 2014 %to date Month Month Month Month YTD YTD YTD YTD FT Salaries 178,568.00 48.36% 13,736.00 12,286.99 1,449.11 10.55% 89,284.00 86,349.36 2,934.64 3.29% PT Salaries 0.00 9943.97% 0.00 2,669.20 (2,669.20) -100.00% 0.00 9,943.97 (9,943.97) 100.00% Extra staff for snow removal PERA Contributions 12,946.18 53.32% 995.86 1,008.64 (12.78) -I.28% 6,473.09 6,903.31 (430.22) -6.65% FICA Contributions 11,071.40 51.36% 851.63 883.83 (32.20) -3.78% 5,535.61 5,686.04 (150.43) -2.72% Medicare Contributions 2,589.24 51.36% 199.17 206.70 (7.53) -3.78% 1,294.62 1,329.79 (35.17) -2.72% Health/Dental insurance 42,640.00 40.79% 3,280.00 2,899.00 381.00 11.62% 21,320.00 17,394.00 3,926.00 18.41% Unemployment Benefits 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Workers Compensation 8,000.00 17.71% 0.00 1,416.59 (1,416.59) -100.00% 8,000,00 1,416.59 6,583.41 82.29% Office Supplies 300.00 438.09% 25.00 0.00 25.00 100.00% 150.00 1,314.26 (1,164.26) -776.17% Shop Materials 600.00 213.82% 50.00 303.17 (253.17) -506.34% 300.00 1,28292 (992.92) -327.64% Building Repair Supplies 300.00 151.08% 25.00 0.00 25.00 100.00% 150.00 453.24 (303.24) -202.16% Small Tools and Minor Equip 2,400.00 28.89% 200.00 0.00 200.00 100.00% 1,200.00 693.29 506.71 42.23% Engineering Services 9,000.00 66.46% 750.00 1,411.82 (661.82) -88.24% 4,500.00 5,981.32 (1,481.32) -32.92% Primarily ROW work;majority recovered by ROW fees Contract Services 1,200.00 50.23% 100.00 294.30 (194.30) -194.30% 600.00 602.75 (2.75) -0.46% Information Technology 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Telephone 7,661.16 4491% 638A3 528.41 110.02 17.23% 3,830,58 3,440.96 389.62 10.17% Radio 1,500.00 81.33% 0.00 300.06 (300.06) -100.00% 1,500.00 1,219.94 280.06 18.67% Mileage 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Insurance 20,000.00 76.18% 0.00 (850.00) 850.00 100,00% 20,000.00 15,235.00 4,765.00 23.83% Firehall#2 Ins charged to PW in error;reclassed in June Electric Utility 24,000.00 60.64% 2,000.00 863.11 1,136.89 56.84% 12,000.00 14,554.13 (2,554.13) -21.28% Refuse 2,493.84 42.29% 207.82 210.94 (3.12) -1.50% 1,246.92 1,054.70 192.22 15.42% Fuel,Oil,Fluids(ALL depts) 48,000.00 53.09% 4,000.00 2,602.44 1,397.56 34.94% 24,000.00 25,485.20 (1,495.20) -6.19% Repair/Maint Bldg 1,200.00 285.53% 100.00 1,499.59 (1,399.59) -1399.59% 600.00 3,426.36 (2,826.36) -471.06% Repair/Maint NOT Bldg 600.00 74.67% 50.00 0.00 50.00 100.00% 300.00 448.00 (148.00) -49.33% Repair/Maint Equip(out) 3,600.00 0.97% 300.00 34.96 265.04 88.35% 1,800.00 34.96 1,765.04 98.06% Equipment Parts 0.00 155.24% 0.00 0.00 0.00 0.00% 0.00 155.24 (155.24) -100,00% Uniforms 1,200.00 64.21% 100.00 96,79 3.21 3.21% 600.00 770.47 (170.47) -28.41% Miscellaneous 600.00 93.23% 50.00 264.97 (214.97) -429.94% 300.00 559.37 (259.37) -86.46% Landscaping Material 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Dues&Subscriptions 300.00 61.67% 50.00 0.00 50.00 100.00% 150.00 185.00 (35.00) -23.33% Conferences&Training 500.00 0.00% 0.00 0.00 0.00 0.00% 500.00 0.00 500.00 I0000% Clean up Days .5,000.00 84.49% 5,000.00 3,724.30 1,275.70 25.51% 5,000.00 4,224.30 775.70 15.51% June clean up days;budgeted in July since paid later last year Total Public Works 386,269.82 54.40% 32,708.91 32,645.71 63.20 0.19% 210,634.82 210,144.47 490.35 0.23% 3120-Streets Equipment Parts 1,200.00 72.10% 100.00 0.00 100.00 100.00% 600.00 865.17 (265.17) -44.20% Street Maintenance Materials 12,000.00 63.98% 1,000.00 2,488.29 (1,488.29) -148.83% 6,000.00 7,678.11 (1,678.11) -27.97% Sign Repair Materials 0.00 1479.55% 0.00 510.95 (510.95) -100.00% 0.00 1,479.55 (1,479.55) -100.00% Contract Services 1,200.00 401.33% 0.00 4,040.00 (4,040.00) -100.00% 600.00 4,915.93 (4,215.93) -702.66% Curbs for tapestry;water drainage issues Repairs/Maint Equipment 2,400.00 3.26% 200.00 0.00 200.00 100,00% 1.200,00 78.25 1,121.75 93.48% Total Streets 16,800.00 88.79% 1,300.00 7,039.24 (5,739.24) -441.48% 8,400.00 14,917.01 (6,517.01) -77.58% Detail 7 Full Year MONTH YTD 3125-Iee&Snow Removal BUDGET BUDGET ACTUAL Variance($) Variance(%) BUDGET ACTUAL Variance($) Variance(%) 2014 %to date Month Month Month Month YTD YTD _ YTD YTD Landscaping Material 0.00 11.0901. 0.00 0.00 0.00 0.00% 0.00 11.09 (11.09) 100.00% Sand/Salt 70,000.00 64.88% 0.00 0.00 0.00 0.00% 55,000.00 45,416.16 9,583.84 17.43% Contract Services 20,000.00 48.30% 0.00 0.00 0.00 0.00% 4,500.00 9,660.00 (5,160.00) -114.67% Repairs/Maint Equipment 6,000.00 37.57% 500.00 0.00 500.00 100.00% 3,000.00 2,254.24 745.76 24.86% Total Iee&Snow Removal 96,000.00 59.73% 500.00 0.00 500.00 100.00% 62,500.00 57,341.49 5,158.51 8.25% 3160-Street Lighting Street Lighting 28,800.00 36.49% 2,400.00 1,995.77 414.23 17.26% 14,400.00 10,50T93 3,892.07 27.03% Total Street Lighting 28,800.00 j 36.49% 2,400.00 1,985.77 414.23 17.26% 14,400.00 10,50793 3,892.07 27.03% 3200-Recycling Recycling Supplies 3,400.00 96.79% 0.00 0.00 0.00 0.00% 3,400.00 3,290.85 109.15 3.21% Newsletter 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Miscellaneous 4,000.00 38.53% 4,000.00 0.00 4,000,00 100.00% 4-000.00 1,541.01 2,4%99 61.47% CFL bulbs for residents Total Recycling 7,400.00 65.30°/a 4,000.00 0.00 4,000.00 100.00% 7,400.00 4,831.86 2,568.14 34.70% 3250-Tree Program Contract Services 5,000.00 19.00% 1,250.00 0.00 1,250.00 100,00% 5,000.00 950.00 4,050.00 81.00% Total Tree Program 5,000.00 19.00% 1,250.00 0.00 1,250.00 100.00% 5,000.00 950.00 4,050.00 81.00% Total Public Works 540,269.82 55.29% 42,158.91 41,670.72 488.19 1.16% 308,334.82 298,692.76 9,642.06 3.13% Detail 8 DEPT 450-CULTURE,RECREATI( Full Year MONTH YTD BUDGET BUDGET ACTUAL Variance($) Variance(%) BUDGET ACTUAL Variance($) Variance(%) 5200-Parks&Recreation 2014 %to date Month Month Month Month YTD YTD YTD YTD FT Salaries 136,650.00 41A1% 11,500.00 8,336.57 3,163.43 27.51% 66,325.00 56,044.01 10,280.99 15.50% PT Salaries 0.00 7292.30% 0.00 4,124.00 (4,124.00) -100,00% 0.00 7,292.30 (7,292.30) -100.00% Part-time salaries not broken out in budget PIRA Contributions 9,907.13 41.91% 833.75 604.42 229.33 27.51% 4,808.56 4,152.38 656.18 13.65% FICA Contributions 8,472.30 44.66% 713.00 750.45 (37.45) -5.25% 4,11.2.15 3,783.88 328.27 7.98% Medicare Contributions 1,981.43 44.66% 166.75 175.48 (8.73) -5.24% 961.71 884.87 76.84 7.99% Health/DentalInsurance 11,376.00 15,30% 2,216.00 290.16 1,925.84 86.91% 6,972.00 1,740.96 5,231.04 75.03% Unemployment Benefits 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Workers Compensation 4,500.00 17.47% 0.00 786.07 (786.07) -100.00% 4,500.00 786.07 3,713.93 82.53% Shop Materials 1,000.00 24.99% 0.00 0.00 0.00 0.00% 1,000.00 24.99 975.01 97.50% Chemicals 1,000.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Equipment Parts 2,023.50 143.97% 0.00 0.00 0.00 0.00% 1,023.50 2,913.28 (1,889.78) -184.64% 480D radiator repair/service Building Repair Supplies 0.00 814.89% 0.00 0.00 0.00 0.00% 0.00 814.89 (814.89) -100.00% Landscaping Materials 3,600.00 100.00% 0.00 811.14 (811.14) -100.00% 2,000.00 2,225.13 (225.13) -11.26% Small Tools and Minor Equip 1,888.10 42.58% 39.87 0.00 39.87 100.00% 1,648.88 803.87 845.01 51.25% Telephone 1,597.51 32.16% 180.86 88.47 92.39 51.08% 512.35 513.82 (1.47) -0.29% Mileage 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Insurance 3,683.00 86.10% 0.00 0.00 0.00 0.00% 3,683.00 3,171.00 512.00 13.90% Annual ins prem;budgeted in May Electric Utility 9,839.82 38.50% 919.64 503.94 415.70 45.20% 4,623.79 3,787.94 835.95 18.08% Refuse 2,500.00 33.75% 250.00 0.00 250.00 100.00% 1,081.28 843.76 237.52 21.97% Repair/Maint Bldg 1,723.75 23.07% 246.25 0.00 246.25 100.00% 492.50 397.64 94.86 19.26% Repair/IvMaint NOT Bldg 274.39 1965.56% 27.25 2,955.24 (2,927,99) -10744.92% 96.32 5,393.31 (5,296.99) -5499.37% Light repairs at Lions field,trail grooming at Sunfish Lake Park Repair/Maint Equip 0.00 100.00% 0.00 0.00 0.00 0.00% 0.00 2,194.35 (2,194.35) -100,00% Unforeseen repairs on 98 GMC Rental Buildings 3,600.00 48.68% 300.00 771.00 (471.00) -157.00% 1,800.00 1,752.34 47.66 2.65% Miscellaneous 1,220.00 53.26% 100.00 0.00 100.00 100.00% 550.00 649.75 (99.75} -18.14% Total Parks&Recreation 206,836.93 48.43% 17,493.37 20,196.94 (2,703.57) -15.45% 106,191.04 100,170.44 6,020.60 5.67% DEPT 460-COMP ADJ 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% DEPT 490-CONTINGENCY FUND 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Transfer to City Projects(Streets) 160,000.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% DEPT 493-OTH FINANCING 200,000.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% GRANT}TOTAL ALL DEPTS 3,303,535.08 37.17% 438,018.64 191,428.75 246,589.89 56.300% 1,534,229.99 1,227,948.65 306,281.34 19.96% Net Income over Expenses 0.00 -912832.00% (400,418.64) (129,988.22) 270,430.42 _ 67.54% (1,247,284.91) (912,837.22) 334,447.69 26.81% Detail 9 THE CITY OF SAKE ELMO MAYOR & COUNCIL COMMUNICATION DATE: 07/15/2014 CONSENT ITEM# 4 AGENDA ITEM: New Single Family Home Permit Report SUBMITTED Y: Rick Chase, Building Official THROUGH: Rick Chase, Building Official REVIEWED BY: Kyle Klatt, Planning Director SUGGESTED ORDER OF BUSINESS: - Introduction of Item...............................e.a.......:...........,........ City Administrator - Report/Presentation.. City Administrator - Questions from Council to Staff..... Facilitates Call for Motion.............. ................................................Mayor & City Council Discussion......... ..... ...._.... ....... .. ........... Mayor& City Council - Action on Motion..................................................,..............,. ..Mayor Facilitates SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly new single family home permit report through June, 2014. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: 2014 2013 2012 New Homes 12 17 16 Total valuation $ 7,380,282 $7,269,742 $6,623,112 Average home value 615,023 427,631 413,944 ® 2014 Pump house # 4 permitted but not included in valuation. (City Building) RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the Juno, 2014 monthly building permit report. page 1 -- THE CITY OF SAKE ELNIO MAYOR COUNCIL COMMUNICATION DATE: 07/15/2014 CONSENT ITE # 5 AGENDA ITE : Monthly Assessor Report SUBMITTED BY: Dan Raboin, City Assessor THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Finance Committee SUGGESTED ORDER OF BUSINESS: - Introduction of Item... ... ........ ... . .... .......... .:.............. City Administrator' - Report/Presentation.. ......... ......City Administrator Questions from Council to Staff.... ...... ......... .......... .........Mayor Facilitates - Call for Motion............ ....... . ..... ......... ............ ...... . Mayor& City Council Discussion.... ..... ... .. Mayor& City Council Action on Motion---........ ......... ........ ......... ..........Mayor Facilitates SUMMARY AND ACTT N REQUEA STE : As part of its Consent Agenda, the City Council is asked to accept the monthly assessor report for through June 2014 outlining work performed on behalf of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Property splits/plats— 0 Sales collected and viewed-- 7 Taxpayer inquiries— 16 Miscellaneous inquiries - 12 Inspections—Residential — 162; Commercial - 26 Building permit reviews--48 Pictures taken—221 Other work performed included: 0 Monthly meeting with County residential and commercial supervisors ® Input of all inspection and permit work page 1 -- City Council Meeting [Consent Agenda Item 5] July 15,2014 • Perform sales verifications and land value analysis using MLS and other resources ® Field telephone inquiries RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the June 2014 monthly assessor report. --page 2 -- THE CITY OF LAKE ELMO MAYOR OR COUNCIL COMMUNICATION TION DATE: 07/15/2014 CONSENT ITEM# 6 AGEN A ITEM: Lake Elmo Avenue Sewer Infrastructure Improvements: I-94 to 30t}' Street—Compensating Change Order No. 6 SUBMITTED BY: Ryan Stempski, Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED E F BUSINESS if removed from the Cons°e t Agendcr�': - Questions from Council to Staff.......... .. ............... Mayor Facilitates Public Input, if Appropriate.......... ....... .... ...........Mayor Facilitates - Call for Motion ........... .....:.... ...............Mayor& City Council - Discussion--... Mayor& City Council Action on Motion.... ..... ................ .... ......;..... Mayon Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: Reduced contract amount of$59,982.54. This change order reconciles the estimated and actual quantities installed on the project and decreases the contract amount by $59,982.54. With this change order and previous change orders on the project, the final contract amount is $3,409,246.20 which is 1.6% under the original construction contract award. The construction contract therefore remains within the original project budget amount as authorized on August 6, 2013. SUMMARY AND ACTION REQEESTED: The City Council is respectfully requested to consider approving, as part of the consent agenda, Compensating Change Order No. 6 for the Lake Elmo Avenue Sewer Infrastructure Improvements: I-94 to 301n Street to reconcile the estimated and actual quantities installed on the project. If removed from the consent agenda, the recommended motion for the action is as follows: --page 1 -- City Council Meeting [Consent Agenda Item 6] July 15,2014 "Move to approve Compensating Change Order No. 6 for the Lake Elmo Avenue Infrastructure Improvements:194 to 30't',Street, thereby decreasing the final contract amount by $59,982.54." LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Minger Construction, Inc. was awarded a construction contract on August 6, 2013 to construct the Lake Elmo Avenue Sewer Infrastructure Improvements: I-94 to 30th Street. The contractor has completed the work in accordance with the contract and with approval of this change order the contract amount will be adjusted to reflect quantities actually installed as a part of the project. The overall decrease in the contract amount for this change order is $59,982.54 as detailed on the attached itemization. A large amount of this savings was due to not paving the driveway to the Lisbon Avenue Lift Station due to excessive grades. It is recommended that funds be reserved to complete a paved driveway access to the lift station under a separate contract, to be completed following the Village East Trunk Sanitary Sewer construction. The final contract amount is $3,409,246.20 which is 1.6% under the original construction contract award. The construction contract therefore remains within the original project budget amount as authorized August 6, 2013, RECOMMENDATION: Staff is recommending that the City Council consider, as part of'the Consent Agenda, approving Compensating Change Order No. 6 for the Lake Elmo Avenue Sewer Infrastructure Improvements: I-94 to 30t" Street, thereby decreasing the final contract amount by $59,982,246.20. If removed from the consent agenda, the recommended motion for this action is as follows: "Move to approve Compensating Change Order No. 6 for the Lake Elmo Avenue Sewer Infrastructure Improvements:194 to 3e Street, thereby decreasing the final contract amount by $59,982.54." ATTACHMENT{S): 1. Compensating Change Order No. 6 page 2- CONTRACT CHANGE ORDER FORM CITY OF LAKE ELMO, MINNESOTA FOCUSENGINEERING, Inc. LAKE ELMO AVE SEWER INFRASTRUCTURE IMPROVEMENTS 2013,123 CHANGE ORDER NO. 6 DATE: July 15,2014 TO: Minger Construction, Inc. 2471 Galpin Court,Suite 110,Chanhassen, MN 55317 This Document will become a supplement to the Contract and all provisions will apply hereto.The Contract Documents are modified as follows upon execution of this Change Order. GNAT,G; ",ORDER'(7E$CR#€?TI� 7 J JUSTIFIC/T N: Per the project Contract Documents the original contract amount and basis of award is established using the estimated quantities for each item of work listed in the bid schedule and multiplying them by the Contractor's corresponding unit bid price. The Contractor is paid for the actual final quantities installed on the project at the unit bid prices. At the completion of the project,a compensating change order is prepared to revise the estimated quantities for each work item listed in the bid schedule to the actual quantities installed and the corresponding Contract Amount is revised accordingly, This compensating change order reflects a net decrease to the contract amount by$59,982.54. Attachments (list documents supporting change): Itemization ,(T tU! ' :; s IPT €>=)_ { 1 4; u ( tJ ii a Ir cf /r R E "See attached itemization for Change Order Items -- ------ -- --- NET CONTRACT CHANGE ($59,982.54) Amount of Original Contract $ 3,463,201.60 Sum of Additions/Deductions approved to date(CO#1-5) $ 6,027.14 Contract Amount to date $ 3,469,228.74 Amount of this Change Order (ADD) (DEDUCT} (40-GNANG-F) $ (59,982,54) Revised Contract Amount $ 3,409,246.20 The Contract Period for Completion will be UNCHANGED YNQREAccn n C EAccn p (UNCHANGED) -�-r ( �) 4 days APPROVED BY ENGINEER: FOCUS Engineering,inc. APPROVED BY CONTRACTOR ENGINEER By DATE DATE APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY BY DATE DATE FOCUS Engineering,inc. CHANGE ORDER FORM CHANGE ORDER NO, 6 LAKE ELMO AVENUE SEWER INFRASTRUCTURE IMPROVEMENTS FOCUS ENGINEERING, inn, CITY OF LAKE ELMO,MINNESOTA PROJECT NO,2013.123 CONTRACT TOTAL TO DATE COMPENSATING CHANGE ORDER#6 ITEM DESCRIPTION Of PAY ITEM UNIT --- QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT NET CHANGE AMOUNT DIVISION 1-GENERAL 1 MOBILIZATION LS 1 $33,000.00 $33,000.00 1 $33,000.00 - $0.00 2 TRAFFIC CONTROL LS 1 $16,500.00 $16,500.00 1.00 $16,500.00 - $0.00 3 SILT FENCE LF 3654 $1.65 $6,029,10 1,857 $3,064.05 -1797,0 -$2,965.05 4 ROCK CONSTRUCTION ENTRANCE EA 3 $970.00 $2,910.00 1.0 $970.00 -2.0 -$1,940.00 5 WATER FOR DUST CONTROL MGAL 2 $278.00 $556.00 0 $0.00 -2.0 -$556.00 6 TREE REMOVAL EA 206 $266.00 $54,796.00 209 $55,594.00 3.0 $798.00 7 H FARING&GRUBBING AC 1.9 $4,160.00 $7,904,00 1.9 $7,904.00 - $0,00 8 INLET PROTECTION EA 4 $350.00 $1,400,00 6 $2,100.00 2.0 $700.00 9 HYDRO MULCH W/SEED&FERTILIZER AC 9.49 $3,700.00 $35,113.00 9.34 $34,558.00 -0.15 -$555,00 10 SEEDING(WETLAND MIX) AC 0.2 $4,250,00 $850.00 0 $0.00 -0.2 -$850.00 11 EROSION CONTROL BLANKET(WOOD FIBER) SY 5625 $1,10 $6,187,50 5,570 $6,127,00 -55.0 -$60.50 12 TOPSOIL BORROW CY 500 $13.00 $6,500.00 300 $3,900.00 -200.0 -$2,600.00 13 DITCH CHECK LF 60 $5.25 $315,DO 60 $315.00 - $0.00 14 MODULAR BLOCK RETAINING WALL SF 60 $55.00 $3,300.00 D $0.00 -60.0 -$3,300.00 15 SALVAGE/SALVAGE AND REINSTALL EEXISITNG IRRIGATION PUMP HOUSE LS D $1,400.00 $0.00 0 $0.00 - $0,00 16 RAIN GARDEN LS 1 $11,500,00 $11,500.00 1 $11,500.00 $0.00 SUBTOTAL-DIVISION 1 $186,860.60 $175,532.05 -$11,328.55 '.. DIVISION 2-SANITARY SEWER 1 CONNECT TO EXISTING MANHOLE EA 1 $11,6DO.00 $11,600,00 1 $11,GDO.00 - $0,00 2 SALVAGE&REINSTALL EXISTING SANITARY SEWER MANHOLE EA 1 $3,760,00 $3,760.00 1 $3,760.00 - $0.00 3 SALVAGE&REINSTALL EXISTING SANITARY SEWER LF 100 $84.00 $8,400.00 52 $4,368.00 -48.0 -$4,032.00 4 LIFT STATION STRUCTURE,VALVE VAULT,AND PIPING LS 1 $187,000.00 $187,000.00 1 $187,000.00 $0,00 5 LIFT STATION PUMPS AN D ACCESSORIES LS 1 $66,750,00 $66,75D.OD 1.00 $66,750.00 - $0.00 6 LIFT STATION ELECTRICAL AND CONTROLS LS 1 $134,WG.00 $134,000.00 1.00 $134,000,00 - $0.00 7 GENERATOR LS 1 $98,250.00 $98,250.00 1.00 $98,250.00 $000 8 CHEMICAL FEED SYSTEM LS 1 $243,000.00 $243,000.00 1.00 $243,000.00 - $0.00 9 16"HDPE FORCEMAIN,INSTALLED BY HDD LF 15649 $81.00 $2,267,569.00 15,619 $1,265,139.00 -30.0 -$2,430.00 10 16"HOPE FORCEMAIN,INSTALLED BY OPEN CUT LF 399 $57.00 $22,743.00 438 $24,966.00 39.0 $2,223.00 11 8"PVC,SDR 35 SANITARY SEWER(10'-15'DEPTH) LF 15 $155.00 $2,325.00 15 $2,325.00 - $0.00 12 8"PVC,SDR 35 SANITARY SEWER UY-20'DEPTH) LF 15 $155.00 $2,325.00 15 $2,325.00 $0.00 13 8"PVC,SDR 35 SANITARY SEWER(2V-2T DEPTH) LF 0 $155,00 $0.00 O $0.00 - $0.00 14 18"PVC,SDR 26 SANITARY SEWER(10-15'DEPTH) LF 213 $91.00 $19,383.00 211 $19,201.00 -2.0 -$182.00 15 18"PVC,SDR 26 SANITARY SEWER(15.20'DEPTH) LF 193 $91.00 $17,563.00 193 $17,563.00 - $0.00 16 18"PVC,PS115 SANITARY SEWER(30-35"DEPTH) LF 25 $25&00 $6,450.00 20 $5,160.00 -5,0 -$1,290.00 17 24"SANITARY SEWER(0-10'DEPTH) LF 45 $116.00 $5,220.00 61 $7,076.00 16.0 $1,856.00 18 24"SANITARY SEWER(10-15'DEPTH) LF 999 $116.00 $115,884.00 1,513 $175,508.00 514.0 $59,624.00 19 24"SANITARY SEWER(15-20'DEPTH) LF 1353 $116.00 5156,948.00 934 $108,344.00 -419.0 $48,604.00 20 24"SANITARY SEWER(20-25'DEPTH) LF 583 $116.00 $67,628.00 496 $56,376,00 97.0 -$11,252.00 21 24"SANITARY SEWER(25-30'DEPTH) LF 213 5116.00 $24,708.00 202 $23,432.00 -11.0 -$1,276.00 22 24"SANITARY SEWER(30-35'DEPTH) LF 92 $116.00 $10,672.D0 153 $17,748.00 61.0 $7,076.00 23 24"SANITARY SEWER(35'-40'DEPTH) LF 169 $116.00 $19,604.00 105 $12,180.00 64.0 -$7,424.00 24 6"PVC,SDR 26 SOLVENT WELD SERVICE PIPE LF 20 $82.00 $1,640.00 120 $9,840.00 100.0 $8,200.00 25 6"ON 18"WYE BRANCH EA 1 $1,140.00 $1,140.00 6 $6,840.00 5.0 $5,700.00 26 48"DIAMETER SAN.MANHOLE,TYPE 3D1(0'-10'DEPTH) EA 12 $4,900.00 $58,800.00 11 $53,900.DO -1.0 -$4,900.00 27 S4"DIAMETER SAN.MANHOLE,TYPE.301 FU-10'DEPTH) EA 4 $8,400.00 $33,600.00 5 $42,000.00 I'D $8,400,00 '.. 28 48"DIAMETER SAN.MANHOLE,TYPE 301 EXTRA DEPTH(,10'DEPTH) VF 120.1 $73,00 $8,767.30 112.0 $8,173.08 -8.1 -$594 22 29 54"DIAMETER SAN.MANHOLE,TYPE 301 EXTRA DEPTH L,10'DEPTH) VI: 44.1 $120.00 $5,292.00 56.2 $6,746.40 12.1 $1,454.40 30 72"CLEANOUT MANHOLE EA 5 $10,400.00 $52,000.00 5 $52,000.00 - $0.00 31 72"AIR RELEASE MANHOLE EA 4 $13,500.00 $54,000.00 4 $54,000.00 - $0.00 32 6"DIP CLASS 50 SANITARY SEWER LF 0 $108,00 $0,00 0 $0.00 - $0.00 33 18"DIP CLASS 50 SANITARY SEWER LF 18 $138.DO $2,484.00 2D $2,760.00 2.0 $276.00 34 24"DIP CLASS 50 SANITARY SEWER LF 36 $301.00 $10,836.00 40 $12,040.00 4.0 $1,204.00 35 EXTERNAL MANHOLE DROP EA 3 $9,300.00 $27,900.00 3 $27,900,00 - $0,00 36 11"RES.SEAT GATE VALVE&BOX EA 18 $8,000.00 $144,000.00 18 $144,000.00 $0.00 37 EXCAVATE,SALVAGE,AND STOCKPILE WETLAND SOIL(CV) CY 803 $1.00 $803.00 300 $300.00 -503.0 -$503.00 38 PLACE SALVAGED WETLAND SOIL{CV) CY 803 $1.00 $803.00 300 $300.00 -503.0 -$503.00 39 TRENCH STABILIZATION ROCK LF 300 $32.0D $9,600.00 0 $0.00 -300,0 -$9,600.00 '.. 40 TELEVISING LF 4541 $1.25 $5,676.25 4,389 $5,486.25 -152.0 -$190.00 41 HORIZONTAL DIRECTIONAL DRILLING BORE PITS _ LS 1 $190,000.00 $190,000.00 1.00 $190,000,00 $0.00 SUBTOTAL-DIVISION 2 $3,099,123.55 $3,102,356.73 $3,233.18 s � 4 5 i I CONTRACT TOTAL TO DATE COMPENSATING CHANGE ORDER H6 ITEM DESCRIPTION OF PAY ITEM UNIT QUANTITY UNIT PRICE AMOUNT I QUANTITY AMOUNT NETCHANGE AMOUNT DIVISION 3-WATERMAIN 1 8"X6"WET TAP(INCLUDE SLEEVE AND VALVE) EA 0 $5,100.00 $0.00 p $0.00 - $0.00 2 6"DIP,CL,52 WATERMAIN - LF 100 $41,00 $4,100.00 153 $6,273.00 53,0 $2,17100 3 6"RES.SEAT GATE VALVE&BOX EA I $1,30D.00 $1,300.00 1 $1,300.00 - $0.00 4 6"HYDRANT(8'-6"BURY) EA 1 $4,600,00 $4,600,00 1 $4,600.00 $0.00 SUBTOTAL-DIVISION 3 $10,000.00 $12,173,00 $2,173.00 DIVISION 4-STREETS AND RESTORATION 1 SAWCUT BITUMINOUS PAVEMENT IT 85 $5.50 $467.50 g0 $440.00 5.0 -$27.50 2 REMOVE PIPE CULVERT(ALL TYPES&SIZES) LF 178 $4.50 $801.00 178 $801.00 - $0.00 3 SALVAGE&REINSTALL WOOD WIER EA 1 $1,050.00 $1,050.00 1,0 $1,050.00 - $0.00 4 REMOVE&DISPOSE OF EXIST.BITUMINOUS PAVEMENT,DRIVES SY 120 $2.90 $348.00 135 $391.50 "15.0 $43.50 5 REMOVE&DISPOSE OF EXIST.BITUMINOUS PAVEMENT,STREETS SY 25 $2.90 $72.50 39 $113,10 14.0 $40.60 6 REMOVE&DISPOSE OF EXIST.CONCRETE CURB&GUTTER LF 20 $2.50 $50.00 25 $62.50 5,0 $12,50 7 LIFT STATION SITE GRADING LS 1 $21,600,DO $21,600.00 1 $21,600.00 - $0.00 8 CL.5 AGGREGATE BASE TN 1101 $18.OD $19,818.00 1,139 $20,494.98 37.6 $676,98 9 SPWEA240B BITUMINOUS WEAR COURSE,DRIVES SY 120 $44.00 $5,280.00 107 $4,708.00 -13.0 -$572.00 10 SPNWB230B BITUMINOUS NON-WEAR COURSE,STREETS TN 165 $194.00 $32,010.00 7 $1,358.00 -158.0 -$30,652.00 11 SPWEA2408 BITUMINOUS WEAR COURSE,STREETS TN 125 $194.00 $24,250,00 7 $1,3S8.00 -11&0 $22,892.00 12 BITUMINOUS MATERIAL FOR TACK COAT GA 69 $4,25 $293.25 0 $0.00 -69.0 -$293.25 13 CONCRETE CURB&GUTTER LF 20 $55,00 $1,300.00 25 $1,375.00 5.0 $275OD 14 C15 AGGREGATE BASE,SHOULDER TN 55 $47.00 $2,585,00 5 $235.00 -50.0 -$2,350.00 '.. 15 15"CMP P'PE CULVERT W/APRON LF 178 $47.00 $8,366.00 286 $13,442,00 108.0 $5,076.00 16 CL,3 RIP RAP W/GEOTEXTLE FABRIC CY 5 $125.00 $625.00 10 $1,250.00 5.0 $625.00 17 OFF ROAD STRUCTURE MARKER EA 25 $88.00 $2,200.00 14 $1,232.00 -ITC, -$968.00 _ SUBTOTAL-DIVISION 4 $120,916.25 $69,9ll.08 $51,005.17 TOTALS-BASE CONTRACT $3,416,900.40 $3,359,972.86 -$56,927.54 CHANGE ORDER NO.1 111.1 8"INC,SDI Ill SANITARY SEWER(25'-30'DEPTH) LF 44.0 $20D.00 $8,800,00 40.0 $8,000.00 AO -$800,00 COI-2 4"POLYSTYRENE INSULATION SY 10.5 $35.00 $367.50 42.5 $1,487.50 32.0 $1,120.00 TOTALS-CHANGE ORDER NO.1 $9,167.50 $9,487.50 $320.00 CHANGE ORDER NO.2 • 9- ` 1 01-1 COST FORADDITIONAL EASEMENTTO RELOCATE MH 0-1 LS 1.0 -$3,500.00 -$3,500.00 1.0 -$3,500.00 CO2-2 8"X 8"WETTAP INCL VALVE&SLEEVE EA 1.0 $5,500.00 $5,500,00 1.0 $5,500,00 - $0,00 1 CO2-3 12"DIP CIE.52 WATERMAIN INCL.FITTINGS LF 328.0 $75.00 $24,600.00 283.0 $21,225,00 -45.0 -$3,37SOO TOTALS-CHANGE ORDER NO.2 $26,600.00 $23,225.00 -$3,375.00 9, x CHANGE ORDER NO.4 C04-1 ADDITIONAL FILL&GRADING AT LS SITE CY 1 699.0 $8-66 $6,053.34 699.0 $6,053.34 TOTALS-CHANGE ORDER NO.4 $6,053.34 $6,053.34 $0.00 CHANGE ORDER NO.S C05-1 LOCKINGCOVER FOR AUTOMATIC TRANSFER SWITCH IS 1.0 $1,050.00 $1,050.00 1.0 $1,050.00 - $0.00 C05-2 MILL AND REPAVE LAKE ELMO AVE AND 30TH S'I INTERSECTION IS 1.0 $3,D00.00 $3,000.00 1.0 $3,000,00 - $0.00 COS-3 GRADING FOR RIPRAP CHANNEL ALONG LS DRIVEWAY IS 1.0 $1,400.00 $1,400.00 1.0 $1,400,00 - $0.00 C05-4 INSTALL RIPRAP CHANNEL ALONG LS DRIVEWAY IN 70.0 $72.25 $5,057.50 70.0 $5,057.50 $0.00 TOTALS-CHANGE ORDER NO,5 $10,507.50 $10,507.50 $0.00 TOTALS-DIFFERENCE IN CONTRACT AND ACTUAL WORK COMPLETE $3,469,228.74 $3,409,246.20 -$59,982.54 f� i THE CITY OF LAKE ELIO MAYOR & COUNCIL COMMUNICATION DATE: 07/15/2014 CONSENT ITEM # 7 AGENDA ITE : Lake Elmo Avenue Sewer Infrastructure Improvements: 1-94 to 301" Street —Accept Improvements and Pay Request No. 8 (Final) SUBMITTED BY: Ryan Stempski, Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED Y: Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works SUGGESTED ORDER OF BUSINESS if removed oved from the Consent Questions from Council to Staff.......... .... ,........:.............,..... Mayor Facilitates Public Input, if Appropriate.. ...............:..Mayor Facilitates W Call for Motion...,.s. ....... ........: ...................:.. ,...........;.Mayor & City Council Discussion........ ... ......... .............. ............. . ...,............Mayor& City Council - Action on Motion.. ... ........... ---................ ....... .... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: No additional fiscal impact. Final payment is proposed in accordance with the Contract for the project. Payment remains within authorized contract amount and approved change orders for the project. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider, as part of the consent agenda, accepting the improvements and approving Pay Request No. 8 (Final) to Minger Construction, Inc. in the amount of $176,079.90 for the Lake Elmo Avenue Infrastructure Improvements: 1-94 to 30" Street. The work has been reviewed by the Engineer and is fully completed in accordance with the Contract, Plans and Specifications, and Change Orders. If removed from the consent agenda, the recommended motion for this action is as follows: --page I -- City Council Meeting [Consent Agenda Item 7] July 15,2014 "Move to accept the improvements for the Lake Elmo Avenue Infrastructure Improvements:I- 94 to 30"h Street and approve Pay Request No. 8 (Final) to Minger Construction, Inc. in the amount of$176,0 79.90. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Minger Construction Inc. has completed the Lake Elmo Avenue Infrastructure Improvements: I- 94 to 30th Street in accordance with the construction contract awarded by the council on August 6, 2013. The Project Engineer has prepared a Certification of Completion indicating that all work is completed including all punchlist items and is recommending acceptance of the improvements and release of the final retainage. Project acceptance will initiate the one-year warranty period for the improvements. The one-year warranty period will begin on July 15, 2014 and will extend to July 15, 2015. The final construction cost for the project is $3,409,246.20 which is 1.6% under the original contract amount of$3,463,201.60. The Project is being funded partially through the MN-DEED sewer system grant with the remaining funds covered through the issuance of bonds with the debt retirement to be covered with the collection of Sewer Availability and Sewer Connection charges established by the City. Final payment will be made to the Contractor, including the release of all retained funds, upon receipt of the Contractor's signed Pay Request No. 8 (Final) and receipt of all lien waivers, RIElCOMMENDATION: Staff is recommending that the City Council consider approving, as part of'the Consent Agenda, accepting the improvements for the Lake Elmo Avenue Infrastructure Improvements: 1-94 to 3 Oth Street, and approving Pay Request No. 8 (Final) in the amount of$176,079.90, If removed from the consent agenda, the recommended motion for this action is as follows: "Move to accept the improvements for the Lake Elmo Avenue Infrastructure Improvements:I- 94 to 30ffi Street and approve Pay Request No. 8 (Final) to Minger Construction, Inc. in the amount of$176,079.90. ATTACHME,N�TS : 1. Pay Request No. 8 (Final) 2. Certification of Completion page 2 PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 8 (FINAL) FOCUSENGINEERING, inc. LAKE ELMO AVENUE SEWER INFRASTRUCTURE IMPROVEMENTS F ERIOD OF ESTIMATE PROJECT NO.2013.123 FROM 6/1/2014 TO 6/30/2014 PROJECT OWNER: CONTRACTOR: CITY OF LAKE ELMO M'INGER CONSTRUCTION, INC. 3800 LAVERNE AVENUE NORTH 2471 GALPIN COURT,SUITE 110, PO BOX 236 ' LAKE ELMO, MN 55042 CHANHASSEN,MN 55317-0236 ATTN:JACK GRIFFIN,CITY ENGINEER ATTN:AARON HOEFS, PROJECT MANAGER CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY No. Approval Amount 1. Original Contract Amount $31463,201.60 Date LAdditions Deductions 2. Net Change Order Sum -$53,955.40 1 10/15/2013 $0.00 $19,603.70 3. Revised Contract(1+2) $3,409,246.20 2 11/6/2013 $9,070.00 $0.00 4. *Work Completed $3,409,246,20 3 1/6/2014 $0.00 $0.00 S. *Stored Materials $0.00 4 2/5/2014 $6,053.34 $0.00 6.Subtotal (4+5) $3,409,246.20 5 6/17/2014 $10,507.50 $0.00 7. Retainage* ".;I,`.h; $0.00 6 7/15J2014 $59,982.54 8. Previous Payments $3,233,166.30 TOTALS $25,630.84 $79,586,24 9.Amount Due (6-7-8) $176,079,90 NET CHANGE ($53,955.40) *Detailed Breakdown Attached CONTRACT Ti START DATE: 9/9/2013 ORIGINAL DAYS 265 ON SCHEDULE SUBSTANTIAL COMPLETION: 2/14/2014 REVISED DAYS 0 YES FINAL COMPLETION: 6/1/2014 REMAINING -29 NO ENGINEER'S CERTIFICATION: FOCUS Engi ing,inc. The undersigned certifies that the work has been reviewed and to the f best of their knowledge and belief,the quantities shown in this estimate are correct and the work has been performed in accordance ENGINEER with the contract documents, DATE CONTRACTOR'S CERTIFICATION: CONTRACTOR The undersigned Contractor certifies that to the best of their knowledge,information and belief the work covered by this payment estimate has been completed in accordance with the contract BY documents,that ail amounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner,and that current payment shown herein is DATE now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY FOCUS Engineering,inc, PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 8(FINAL) LAKE ELMS AVENUE SEWER INFRASTRUCTURE IMPROVEMENTS FOCUS ENGMEERING, inc. CITY OF LAKE ELMO,MINNESOTA PROJECT NO.2013,123 CONTRACT = T',PS PERIOD T CTAL T�01 OAT El tt EM DES(RiPT1ON Of PAY iTFfv! ut�:T ... ..... UNIT ElRiC P�Ty ARIC)UNT QUANTIT) AMOUNT QUANTMeHi� NT QUAN DIVISION I-GENERAL LS 1 $35'Ooo CIO O.Oo $0.01 2 TRAMC CONIR0;. 50"O 3 SILT 5EFXF F 3654 So C113 s4g'5s} I 1;1,57 11 ROC k CO'N ST RUCT ON F N T RAN'C E EA 3 59 70,10T, $2'MOD a00 DO 0 ck" E WA-R FOR D%)S,GN!ROL som 0 SDIO' 6 TREE.REMQVAL EA i 7.U> SO 1- 2119 7 CLEAR3NG&GRQ88ING AC KIECID0 S/,904.SO 57,904.C'0 8 INLE¢PROTEC-1-iON LA 4 $350.00 $T,46C.Cr4 $2.140"Q 9 Hyoqo%mut-'H Vy SEED&F-ETMZEt "c 9,49 $317W-OD $35,113M 0.00 slr3'01 i iO4 S,34,55830 0 SEEDING IWE.TLAND MIX) AC 0". S4,251.00 S850,00 W)o So Go SY 5525 5.11 10 S6'187�sc Moo I ERO$*N CONTRU:BLAME'(IVOOD FIBERi i2 Topsou FIGRRO'llv c'( 5Qa slla� $E'51rl.OQ EDO S3'smo'�' D:11(:H CHECK W)o 50 S5 75 $3151co $R-oo 60 5315 DO�4 MOMAAR$,QCK RKTMNNG-WAU SG j So $5S DO j..iJCr tr,OU So.clo i 0 $0.0o SA3VATSE/SA01AGE AND i�MS'AU EKIS='N,'�,RRIGAT;(',N'PUMP CUSS 25 RAN GARDEN IS Ellsou.ml SUBTOTAL-DIVISION I 05 DIVISION 2-SANITARY$EWER I CO,NECT M EXISTING MANHOLE EA a 00 SAWAGE&RFINSTAI�l W iNGSANrARYSEWERMANHOLE S3,760,00 O.E0 SO CO i 3 SAIL AG F&RE'.NSTALL HEISTING SANITARY SEWER LF i o i0c, 584,W S8,400,30 i acr SO -.11 St co ,2 $4,368 OC z , LIFT STATiON STRKTURE,VALVE VAIJLT,AND PIPING 3 $187'oom oo $187,owlllC 's LIFT STATION PUMPS ANDACCESSOR.ES IS "66,75OM o.93 5 LIFTSTATH3N EII!i:I`RiCAL AND CONTROLS uS 1 S 134,000,00 o.00 So= lloo 13 DOO,00 $o.w $9S.?"s o.0 o Is E'982DA.00 'I.8,75o,x Q.00 I Do G E NE A A T 0 R 8 c HE,Ill I CA 11 PEED SYSTEM Is tI 50,00 $L2157,569M $0.0o 15,619 $�'265'139.00 9 iE"HOPE FORCEMAIN,INSTALLED BY HDO 1) 16"HDPE PORCE MWN,INSTAUED BY OPEN CUT LF 35Ct $5715, S2.2,143,00 D.00 So.Do 4&8 Q4,566,W it S"PVC,SDR 35 SAN'TARY SEWER(10'-15 DEPTH) LF is $-'ss'oo S2 37 5,00 = Gko 1 S2,125On 42 8_P11_1lOp_l15sAm_ vylEwER10sl2o'DEP-1� $ $212 5 ,o 5D 5.Do 0',j 13 S"PVC,SDR_35 SANITARY 5EAER'20 25'OEPTH? E_ IS".w 14 P�C SDR,2f SAN ARY SEW P R(I�S�15'DEPTH I Lr 213 591R6 sE'oo I 2 IS 1" 16'PVC-SOR`6 SA N,TAR Y SEW 2C,D E P_ri' 7, 3,w $17'sa.00 16 i S,PVc,Ps I 15 sl%N r A Ry SEWER 3o s-D'P-'H) t 25 $2Eslx sE',i5f,"oo 0 DO 50 ao _I; 17 24"SANi TRAY SEWER(0 TO DEPTH IF 4S 0 ol s-, 6-w i8 24"A?,rARySFWERfl^, `DEPTH' 599 5 i,5'olu s i 5,884 cl 6 Do SI'Do 1,513 i7s'soa.00 is 24"SANE I,ARISE' zR C DEMHl LF 053 S 16.011 $156'94&'Oo $108,344,00 2o 24"SANITARYSE'WER QO-25'DEPTH; LF i 24'SANfTARY SEWER(25-30'QEPrH) 50 GO I 2'02 5C3'43?'Do 22 211'SANITARY SEW k ISO E5'DErTH) 9.1 $IiMo slo'672'oo $o.m $,7,748= 23 24,SAN I 1ARY SEWER f3 4VDEPTH) 168 $'16m, S19,604,00 ,,3 5 D oS kCn E i 6'91,1C,SOR�6 SILVE?,�7 D SERVR�E Pjp� $1,640,0C SO FO $9,840.0C 24 IF 2G, S1.2410 120 2E Ell ON iSlll WYE ERANICH EA 26 A8"WARIETER SAN,WANHO�F,TYPE 3��!�0'W'DEPTHI o'oO lo.00 IS 27 54'WAMMR SAN.NIANHOLE,TYPE 33-, QEPT,) ,A 5'Ell o Oo 5 5 $42'oo'oc, 128 4S'DAMETER SAN,MANHOLE,TWE 301 EXTRA DEPTH{,IG'rEPTkj vF $8,767.30 SCUD 1?3 OR 2q 54"DIAMETER PAN,NiANP.QLE,TYPE 3D1 EXTRA DEPTH f,10'DEPTH' vF 44... S lo'im 5 5,292 oc. 6.C3 5c.o0 3o 72"CLSANOUT MANHOLE 5 $1043o.00 1' 72'A19,111SAll TVANHO'll FA 4 SI 5ou'oC MID $"XD 5'uoo'w 32 E"MP 0-1,55 5D SANJARY 5EWER P 0 sirIE-W So'Do $'mQ p oD") 33 18'CRV CV%S5 5C SAMTARY SEWER hs 5 i 311 "o $2,760 E0 5Q oo 4c; S12'o4o'co 34 24"MP CLAS5SOSANf WRY S�'NER IP D.Go i 36 35 EXTERNP,i',IANHOU DR,3P 5Z7,KOZ3 ,A 3 36 16'4E5.5F.A'CATE VALVE&BOX El .1 S8'coo oo S144,,ODDOO O,oQ Saw iS S-7 EXCAVATE,SALVACE,AND STCC011.1 WETLAND SOiL;CVy cy 903 S""GR 98o3 eJo S W01) OO Mo'oo o.oD 38 PLACE 5P,LVAG E D W FTI A N D S67..IC V) c y 8E3 SIM $8o3.0o D.013 sc,©Q 39 TRENCH STAWUZATION ROCK L loo $32,00 59,601.0o 0,w So.co Ro TELMSING IF 4541 $:Iln $5,616,25 38 1,(RI 4-,'6.25 4,389 $5,443E,25 41 HORIZON TAC OIMMONA M L LUNG eCPRE PITSL_ i S i5c?'ODI�41 sigummo Owl $oDo ...... SUBTOTAL,DIVISION 2 .... ........ s so'n v3,m 55 $476-15 4 COt4 F"'� TOTAL TO A't c3 TE D S AiF.fCM OF RAF!T P6 t N!T .__._._ ...� .p._.. RU�h, 'EY... .....ivl P .CE�__..... AM NIT QU NT. iMOUN QUAN71T'i ANIM , DIVISION 3•WATER MAlN _ �_.._..... ._..._.._....,- i_._-...._.,.._...... ..... I 1 8"Y6 Wf-TAP iNLi,.3i,[.i,,C£4E A"-"vAiy£} :A 4 $S 3inl,fi. SO VC ;� F.Oi. SD.p9 I O 50,00 j ,. _�P 4U F<, ATERMAW LF .,._ $41.00 ._6.,CD 0.No �,.Gt', .>3 .6:-'3.f�G S"RES SEAT.:ATE J P�OY A S 0:c '5"oo i 51,30E L"J n,vti'I >330� � r 4 6"H5 DRAW',8'.a RURY} 'EA U.OD Soo,, I 54:6W_00 � SUBTOTAL -DIVISION 3 �- - --- Slv. `t?.JtT � $v. D _, 73.00 ` DIVISION 4-STREETS AND RESTORATION 1 SAW-UT Bd7WOiNOUSF EVEN',. _, 8S $5.">>£ $A675G D.C, sac", 'nt7 S440.30' ?. Ri lEpP :U TiACL TYPS$,,--Z£SI L>: I?3 6 SD S' 1,U i D00 $0'O 17g Swim 1 3 �b.1.1CxE,.4FI1;YTh......„OJ t14ER k ,7,3>J.Uv S1C50,a., 4 8>'_7 OL A P; E ".$T_ Lt Nl ?3>C I`X F1117-MV£S 5y .:? 52,?D J34R F ': 0 GO y01.0r, '3' >331.5C 5 REMOVE;&06P05E OF FY ,,:5l.? MiNOUS PAVEMENT,STREETS 1> $?,.90 $f2�0 i O.DO S0� � St'-3,:0 6 RES}L£GPO"MPOEF O 4:x S;,COMP RF E Cu<8&oVT FP if 36 :D c i 00 >£. 25 > t= EIFT 5TATION>.T GRADING 01 $Dw S2 6 110,C ' . . > ., d0. . 7&T CAG_RC ArQEAS fN { s0 r44 i-, i5.<`83_t7Ti {2 ,30£i E7 ?6 S,^'dA p23UA Et7L tiNON 4L A OV"S ,-1-5 TN .05 sa%A 7C 53✓f"(11.0c D.oc, SG:CO 1 sl 35s 0'{7 i 11 :2 Si>IJE.?�.,oS 8�717✓,N.:6,Sti,tAe t-Os 2�[..T .-P;S `W o25 $1J�k-flD .ua•0� fI tA7 c.�i � ....,553&':; 31 EiT.,A,aJ..>v.tY£'+stE Fah TALY,Co,',T x Ci::. SS _._.. $ 0.C10 >L7.30 i G i i3 COP RETEC1R£, :0 I is L $> 07 $ $D4 25 . ;.iN1 7 C 0,w x >l55_GvCL 5AGGR;GATL EA5E SAOJI.DCR TN EA -5 1S,„f..,..rz_0 yER -.._..p�+clN i'75 $47,M) 5R,3&S.CO j 0,30 5:1.b•S? 26F, $7.:3.a31.00 iE C1-3 a P RAP W/CCC TEXT LF F,A64IC C. >' 2,w 625 03 �,0"v $0.30 .D S1_ 0 6'P ! E�Ff RCtAD4 rt:iCTURE MARKER yc .:�8,CT1 S .u.�.00 D SAW � 14 7.Z82✓,. SU8167AC-{7€VI3tORk A y72fr,9'Io.25 $C vfl $69,913.C1A TOTALS-BASE CONTRACT $3,416,90D.40 $855,75 $3,359,972,86 q CHANGE CORDER N0 1 3 CII._ 8-;"!(:,50R 23.5SAn .nr SEWER t.>,C'xP-. ) 440 yn1lD) o.,miDC.GJ - D.CCI S '` 41, col a"PQ3 YSTYRMP li i.;`Al<.;N -- 5.�..;.__ lo'. 63>Do $367.50 1 6�`30 ^_ i''Ua `823 $1.5: 707ALS-CHANGE ORDER NO.1 $9,167.50 $0.00 $9,487.50 CHANGE ORDER NO.2 CO2-1 r05T FOR ADM111C.yA_EASEVIEA`T a REQ?CAT'M18 0-1 T,i l.0 S?5N.0 OQ 50.40 ....�.l fl $3,50CS D0� i 1.0 55 m"cl <ssoo'oo a aoo CO2-2 3°'X 8"`NEi TAP IDFy;y b','U,VF25l5EVE £A $5,506-02} COE3 12'nMP t,..T_R„r,Lz, F�nT;rrs _ s2S:0 S�sllyl�l E24,+_.<_', r o.E0 M.o S21,225.DO TOTALS-CHANGE ORDER NO.2 $25,600.00 $0.00 -- $23,225,00 CHANGE ORDER NO,4 C34] ACTTJEAL FILL&L+P J`h(�rT d_45%".F $CL S:x i6,05335 [ TOTALS-CHANGE ORDER NO.4 $6,053,34 $0.00 $6,053.34 eHANGE aRDER No.s .051 ECLFt l�COVH KIR z;,OWAT;, ti'v$6LR Sh,m'c++ :O'.2 Vqt AND REPAVE AKE E..VO AA' AN,30iti 5! C 05 GRAC .G;OR R.n,.-I., r,NELA110Nc,:�-,Rll,/,:,A,,A., ,,..»r,_0. _o.,c c^ >_::n t.� 51,400M 3P`STAULR7P RAP rCM04 .ALONG 15 D R L VEWA .Ea 7G.0 S'2.i5 SSf.,iSD j 70,00 $5.os7'50. 7o'ce G5,05750 � TOTALS-CHANGE ORDER NO.5 $1D,507.50 $5,057.50 $10,507.50 COMPENSATING CHANGE ORDER NO.6 _ o.r') So.aj 0,0 Sd.oD -$59,982.54 TOTALS-REVISED CONTRACT $3,409,246,20 $5,913,25 $3,409,24610 CITY OF LAKE ELM().%4\ LAKE EEI_10 tVCT\t)i St:tNER PROJEC1 NO.2fQ3.123 1\1 RAS(RL'Vll,RE IMPR0V�ENA ENTS CER TIFICA'rE OF COMPLETION DATE OF ISSUANCE: JULY 15, 201 OWNER: CI1,Y OI f'A' '- E LI iti1O, MN CONTRACTOR: Ml—,'\GER_ CONSTRI CTION. INC. PROJECT NAME: LAKE ELMO AVENUE SEWER INI'RAS I"RI.1C"TURF: IMPROVEMENTS PROJECT NO.: ?OI 3.12' This Certification of Cornpletion applies to all work tinder the Contract Uocurnems This Certification of Completion applies to the following specified parts of the Contract DocLitn its I do hereby certify that the work to which this Certificate applies has been constructed in accordance with the Contract dated SI,13'I`EMBER 10, 2013. The above-mentioned improvement is hereby declared to be complete and acceptance of this work is recommended, DATE OF COMPLETION: JULY 15, 014 Ryan Stem ski. P.E. Rey. No. 45395 .. EOCLIS Engineeb I c. 'T'I-IE WARI .AN�'FY I3E IOD BEGINS J1:;LY 15,2014 AND ENDS .ULY 15,2015 THE CITY OF LAKE ELMO MAYOR & COUNCIL COMMUNICATION DATE: 07/15/20I4 CONSENT ITEM # 8 AGENDA ITEM: Section 34 Water and Sewer Utility Extension Improvements— Compensating Change Order No. 3 SUBMITTE BY: Ryan Stempski, Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer 4 Cathy Bendel, Finance Director h SUGGESTED E OF BUSINESSif`removed 1�o a the Consent Azend a): Questions from Council to Staff...................:......................... Mayor Facilitates _, Public Input, if Appropriate...t....................................Mayor Facilitates - Call for Motion ..... .......... .:...... ..................................... Mayor & City Council - Discussion.: ..:................ ......... ......:.. ...:..... .....;... ,..... Mayor& City Council Action on Motion.. .......... ....... ...... .:: .......:... ................ ...... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL, IMPACT: Reduced contract amount of$8,365.36 This change order reconciles the estimated and actual quantities installed on the project and decreases the contract amount by $8,365.36. With this change order and previous change orders on the project, the final contract amount is $1,704,681.96 which is $2,797.46 (0.2%) over the original construction contract award. The construction contract therefore remains within the original project budget and contingency amount as authorized on September 3, 2013. SUMMARY AND ACTION E ITESTED: The City Council is respectfully requested to consider approving, as part of the consent agenda, Compensating Change Order No. 3 for the Section 34 Water and Sewer Extension Improvements to reconcile the estimated and actual quantities installed on the project. If removed from the consent agenda, the recommended motion for the action is as follows: --page ] -- City Council Meeting [Consent Agenda Item 8] July 15, 2014 "Move to approve Compensating Change Order No. 3 for the.Section 34 Water and Sewer Utility.Extension Improvements, thereby decreasing the final contract amount by $8,365.36." LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Redstone Construction Company, Inc. was awarded a construction contract on September 3, 2013 to construct the Section 34 Water and Sewer Utility Extension Improvements. The contractor has completed the work in accordance with the contract and with approval of this change order the contract amount will be adjusted to reflect quantities actually installed as a part of the project. The overall decrease in the contract amount for this change order is $8,365.36 as detailed on the attached itemization. The final contract amount is $1,704,681.96 which is 0.2% over the original construction contract award. The construction contract remains within the original project budget and contingency amount as authorized September 3, 2013. REA COMMENDATION: Staff is recommending that the City Council consider, as part of the Consent Agenda, approving Compensating Change Order No. 3 for the Section 34 Water and Sewer Utility Extension Improvements, thereby decreasing the final contract amount by $8,365.36. If removed from the consent agenda, the recommended motion for this action is as follows: "Move to approve Compensating Change Order No. 3 for the Section 34 Water and Sewer Utility Extension Improvements, thereby decreasing the final contract amount by $8,365.36." ATTACHMENT(S)o 1. Compensating Change Order No. 3 --page 2- CONTRACT CHANGE ORDER FORM CITY OF LAKE ELMO, MINNESOTA FOCUSENGINEERING, inc. SECTION 34 WATER&SEWER UTILITY EXTENSION IMPRO\ PROJECT NO.2013.126 CHANGE ORDER NO, 3 DATE: July 15,2014 TO: REDSTONE CONSTRUCTION COMPANY, INC.,PO BOX 218,MORA, MN 55051 This Document will become a supplement to the Contract and all provisions will apply hereto.The Contract Documents are modified as follows upon execution of this Change Order. C AN E RDE DESCkIRTION/1USTIFiCATION. Per the project Contract Documents the original contract amount and basis of award is established using the estimated quantities for each item of work listed in the bid schedule and multiplying them by the Contractor's corresponding unit bid price. The Contractor is paid for the actual final quantities installed on the project at the unit bid prices. At the completion of the project,a compensating change order is prepared to revise the estimated quantities for each work item listed in the bid schedule to the actual quantities installed and the corresponding Contract Amount is revised accordingly. This compensating change order reflects a net decrease to the contract amount by$8,365.36. Attachments (list documents supporting change): Itemization ITEM DESCRIPTION of PAY ITEM UNIT QTY -, "UNITE PRICE INCREASE/{DE REASE); **See attached itemization for Change Order Items --- - NET CONTRACT CHANGE ($8,365.36) Amount of Original Contract $ 1,701,884.50 Sum of Additions/Deductions approved to date(CO 41) $ 11,162.82 Contract Amount to date $ 1,713,047.32 Amount of this Change Order (ADD) ¢DEDUCT} €} $ (8,365.36) Revised Contract Amount $ 1,704,681.96 The Contract Period for Completion will be (UNCHANGED) (1n r 4A—SEncGD) (nEC4&4S D) 0 days APPROVED BY ENGINEER: FOCUS Engineering,inc. APPROVED BY CONTRACTOR ENGINEER BY DATE DATE APPROVED BY OWNER: CITY OF LAKE ELMO,MINNESOTA BY BY DATE DATE FOCUS Engineering,inc. CHANGE ORDER FORM CHANGE ORDER NO. 3 SECTION 34 WATER&SEWER UTILITY EXTENSION IMPROVEMENTS FOCUS ENGINEERING,inc. CITY OF LAKE ELMO,MINNESOTA PROJECT NO.2013,126 ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT TOTAL TO DATE COMPENSATING CO NO.3 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT NET CHANGE AMOUNT DIVISION 1-GENERAL i MOBILIZATION LS 200 S48,000.00 $48,000.00 1.00 $48,000.00 - $0.00 2 TRAFFICCONTROL US 1 $6,300.00 $6,300,00 1 $6,300,00 $0.00 3 CLEARAND GRUBTREES US 1 $19,000.00 $19,000.00 1 $19,000.00 $0.00 4 TEMPORARY ROCK CONSTRTUCTION ENTRANCE EA 2 $1,100,00 $2,200.00 0 $0.00 -2.0 .$2,200.00 STREET SWEEPING HR 40 $175.00 $7,000.00 2 $350.00 -38.0 -$6,650.00 SUBTOTAL-DIVISION 1 $82,500.00 $73,65D00 -$S,SSO.DO DIVISION 2-SANITARY SEWER(GRAVITY SEWER-HUDSON BLVD.) 6 CONCRETE JERSEY BARRIERS LF 900 $21.00 $18,900.00 900 $18,900.00 - $0.00 7 REMOVE AND DISPOSE OF EXISTING BITUMINOUS DRIVEWAY SY Soo $2,20 $1,100.00 778 51,711.60 278,0 $611.60 8 REMOVE PIPE CULVERT LF 245 $5.$0 $1,347,50 235 $1,292.50 -10.0 -$55,00 9 REMOVE SANITARY SEWER PIPE LF 13 $6,55 $85.15 13 $85.15 $0.00 10 SALVAGE AND REINSTALL 12"RCP,INCL APRONS LF SO $22,10 $1,105,00 50 $1,105.00 - $0.00 11 PATCH BITUMINOUS DRIVEWAY SY 500 $35.00 $17,500,00 678 $23,730.00 178.0 S6,230.00 12 PATCH GRAVEL DRIVEWAY TN 100 $15,00 $1,500.00 600 $9,000.00 500.0 $7,500.00 13 29"X42"ARCH CMP CULVERT LF 69 $S7.90 $3,581.10 133 $6,902,70 64.0 $3,321.60 14 30"CMP CULVERT LF 71 $44,70 $3,138,20 67 $2,961,40 -4.0 -$176.80 15 36"CMP CULVERT LF 35 $51,90 $1,816.50 35 $1,816,50 - $0,00 16 42"CMP CULVERT LF 64 $76,20 $4,876,80 0 $0,00 -64.0 -$4,876.80 17 29"X42"ARCH CMP CULVERT EA 2 $498.00 $996.00 4 $1,992,00 2.0 $996,00 18 30"CMP APRON EA 3 $389.00 $1,167.00 3 $1,167.00 - $0,00 19 36"CMP APRON EA 2 $573.00 $1,146.00 2 $1,146,00 - $0.00 20 42"CMP APRON EA 2 $1,110.00 $2,220.00 0 $0,00 -2.0 -$2,220.00 21 CONNECT TO EXISTING SANITARY SEWER MIT EA 1 $993.00 $993.00 1 $993.00 - $0.00 22 8"PVC SANITARY SEWER,SDR 35,0'-10'DEEP IF 25 $38.90 $972.50 28 $1,089.20 3.0 $116,70 23 10'PVC SANITARY SEWER,SDR 26,25'-30'DEEP LF 20 $154.00 $3,080.00 20 $3,080.00 - $0.00 24 12"PVC SANITARY SEWER,SDR 35,C'-TO-DEEP LF 885 ?36.20 $32,037.00 860 $31,132.00 25.0 005.00 25 12"PVC SANITARY SEWER,SOR 35,SO'-15'DEEP LF 675 $40.00 $27,000.00 700 $28,000.00 25.0 S1,000.00 26 12"PVC SANITARY SEWER,SDR 35,15'-20'DEEP LF 290 $71.40 $20,706,00 287 $20,491,80 -3.0 -$214.20 '.. 27 12"PVC SANITARY SEWER,SDR 3S,15'-20'DEEP LF 65 $83.60 $5,434,00 63 $5,266.80 -2.0 -$167.20 28 12"PVC SANITARY SEWER,SDR 26,NY-25'DEEP LF 200 $91.20 $18,240.00 200 $18,240.00 - $0.00 29 12"PVC SANITARY SEWER,SDR 26,25'-30'DEEP LF 560 $103.00 $57,680.00 516 $53,148,00 -44,0 -$4,532.00 30 JACK 12"PVC SANITARY SEWER LF 40 $410.00 $16,400,00 40 $16,400,00 - $0,00 31 ROCK FOUNDATION BORROW LF 1,300 S0.01 $13,D0 0 $0.00 -1300A -$13.00 32 INSULATION,2"THICK SY 150 $19.90 $2,985.00 188.3 $3,747,17 38.3 $762.17 33 PLACE FILL OVER SANITARY SEWER PIPE ILV) CY 150 $7:75 $1,162.50 150 $1,162.50 - $0.00 , 34 CROSS HIGH PRESSURE GAS PIPE LINE US 1 $2,760A0 $2,760.00 1 $2,760.00 .. $0.00 35 SANITARYSEWER KIN,4'DIAMETER EA 8 $2,530.00 $20,240.00 8 $20,240.00 $0.00 36 EXCESS MANHOLE DEPTH,4'DIAMETER LF S6 $97.2.0 $5,443.20 45.98 $4,469.26 -10.0 .$973,94 37 TELEVISE SANITARY SEWER LF 2,672 $1.75 $4,676,00 3,520 $6,159.50 847.7 $1,483,50 38 OFF ROAD STRUCTURE MARKER EA 7 $55.20 SMEAR 7 $386.40 $0.00 39 SEED MIX 250&BLANKET SY 5,000 $1.10 $5,500.00 5,000 $5,500.00 $0.00 40 SEED MIX 270&BLANKET SY 5,200 $1,14 $5,928.00 0 $0.00 -5200.0 -$5,928.00 41 SEED MIX 250&HYDROMULCH SY 5,000 $GA2 $2,100,00 17,000 $7,140.00 12000.0 $5,040.00 42 SEED MIX 270&HYDROMULCH SY 5,200 $0.46 $2,392.00 1,040 $478.40 -4160.0 -$1,913.60 43 EROSION STABILIZATION MAT SY 150 $9.90 $1,485,00 0 $0,00 -I50.0 -$1,485.00 44 TEMPORARY SEED MIX 100 AND MULCH AC 4 $686.00 $2,744.00 '..p $0.00 -a.0 -$2,744,00 45 DITCH CHECK EA 8 $97.50 $780.00 p $0.00 -8.0 -$780.00 46 CULVERT INLET PROTECTION EA 8 $200.00 $1,600.00 0 $0.00 -8,0 -51,600,00 47 SILT FENCE LF L,oo $1.71 $2,565.00 1,352 $2,311.92 -148.0 -$253.08 SUBTOTAL-DIVISION 2 $305,781.85 $304,005.80 .$1,776.05 ITEM DESCRIPTION OF PAY ITEM CONTRACT TOTAL TO DATE COMPENSATING CO NO,3 UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT NETCHANGE AMOUNT DIVISION 3-SANITARY SEWER(LIFT STATION SYSTEM) 48 REMOVE AND DISPOSE OF EXISTING BITUMINOUS DRIVEWAY SY 570 $2.75 $1,567,50 818 $2,249,50 248.0 $682.00 49 REMOVE AND DISPOSE OF EXISTING CONCRETE DRIVEWAY SY 40 $8.75 $350.00 40 $350.00 $0.00 50 REMOVE AND DISPOSE OF CONCRETE CURB AND CUTTER LF 30 $4.35 $130.50 30 $130.50 $0.0D 51 REMOVE PIPE CULVERT LF 165 $5.50 $907.50 202 $1,111.00 37.0 $203,50 52 SALVAGE AND REINSTALL IB"RCP,INCLAPRONS LF 60 $24.30 $1,458.00 24 $583,20 -36.0 -$874.80 53 PATCH BITUMINOUS DRIVEWAY SY 200 $35.00 $7,000,00 0 $0.00 "200.0 -$7,000.00 54 PATCH GRAVEL DRIVEWAY IN 250 $15.00 $3,750.00 217 $3,255.00 "33D -$495.00 55 B618 CONCRETE CURB AND GUTTER LF 30 $30.00 $900.00 0 $0.00 "30,0 -$900.00 56 12"CMP CULVERT IF 30 $20,50 $615.00 45 $922,50 15.0 $307.50 57 18"CMP CULVERT LF 52 $26.80 $1,393.60 116 $3,108.80 64.0 $1,715.20 58 21"CMP CULVERT LF 40 $31.00 $1,240,00 41 $1,271,00 LO $31.00 S9 12"CMP APRON EA 1 $131,00 $131,00 1 $131.00 $0.00 60 18"CMP APRON EA 2 $157.00 $314.00 5 $785.00 3.0 $471.00 61 21"CRAP APRON EA 2 $187.00 $374.00 2 $374,00 $0.00 62 8"DIP SANITARY SEWER,CLASS 52,10'-15'DEEP LF 40 $44.30 $1,772.00 40 $1,772,00 $0.00 63 8"PVC SANITARY SEWER,SDR 35,0'-IODEEP LF 700 $25.70 $17,990,00 699 $17,964,30 -1.0 -$25.70 64 8"PVC SANITARY SEWER,SDR 35,10'-15-DEEP LF 1,275 $28.00 $35,700,00 957 $26,796.00 318,0 -$8,904.00 65 8"PVC SANITARY SEWER,SDR 35,15'"20'DEEP LF 425 $59,00 $25,075.00 744 $43,896,00 319.0 $18,821.00 66 8"PVC SANITARY SEWER,SDR 35,2V-25'DEEP LF 10 $7130 $743.00 0 $0A0 -10.0 .$743.00 67 8"'PVC SANITARY SEWER,SDR 26,0'"10'DEEP LF 50 $28.10 $1,405.00 0 $0,00 "SOD -$1,405,00 68 8"PVC SANITARY SEWER,SDR 26,10'-15'DEEP LF 806 $34.50 $27,807,00 747 $25,771.50 -59,0 .$2,035.50 69 8"PVC SANITARY SEWER,SDR 26,15'-20'DEEP LF 435 $69.90 $30,406,50 381 $26,631.90 -54.0 -$3,774,60 70 8"PVC SANITARY SEWER,SDR 26,20'-25'DEEP LF 715 $82.90 $59,27350 896 $74,279.40 181.0 $15,004,90 71 8"PVC SANITARY SEWER,SDR 26,25'-30'DEEP LF 85 $94,20 $8,007.00 70 $6,594,00 "15.0 "$1,413.00 72 10"PVC SANITARY SEWER,SDR 26,15'-20'DEEP LF 70 $80,10 $5,607.00 0 $0.00 .70.0 -$5,607.00 73 10"PVC SANITARY SEWER,SDR 26,20'.25'DEEP LF 32 $51.50 $1,648,00 102 $5,253.00 70.0 53,605.00 74 10"PVC SANITARY SEWER,SON 26,25'-30-DEEP LF 0 $109,00 $0.00 0 $0.00 $0.00 75 10"PVC SANITARY SEWER,SDR 26,30'-3T DEEP LF 0 $137.00 $0,00 0 $0.00 $0,00 76 ROCK FOUNDATION BORROW LF 5,000 $0.01 $50.00 0 $0,00 -5000.0 -$50,00 77 8"DIP SANITARY SEWER OUTSIDE DROP LF 27 $162.00 $4,374.00 121 51,960,20 14.9 -$2,413.80 78 8"DIP SANITARY SEWER BLIND OUTSRYEDROP LF 29 $151,00 $4,379,00 29.3 $4,424.30 0.3 $45,30 79 SANITARY SEWER MU 4'DIAMETER EA 27 $2,460,00 $66,420.00 27 $66,420.00 - $0.00 80 EXCESS MANHOLE DEPTH,4'DIAMETER LF 169 $97,20 $16,368.48 187.52 $18,226,94 19.1 $1,858.46 81 TELEVISE SANITARY SEWER LF 4,733 $1.75 $8,282.75 4,636 $8,113.00 -970 -$169,75 82 OFF ROADSTRUCTURE MARKER EA 29 $55.20 $1,600.80 28 $1,545.60 -1.0 -$55.20 83 8"PVC FORCE MAIN LF 5,960 $24.90 $148,404.00 5,940 $147,906.00 "20.0 -$498.00 84 AIR RELEASE MIT EA 2 $5,410.00 $10,820.00 2 $10,820.00 - $0,00 85 DIP FITTINGS LB 186 $5.95 $1,106,70 202 $1,207.90 I6.0 $95.20 86 LIFT STATION IS 1 $220,000.00 $220,000.00 1.00 $220,000.00 - $0.00 87 BITUMINOUS DRIVEWAY(LIFT STATION) SY 317 $33.00 $10,461.00 331 $10,923,00 14.0 $462.00 88 SEED MIX 250&BLANKET SY 24,600 $1.10 $27,060.00 10,910 $12,001,00 -13690.0 -$15,059.00 89 SEED MIX 250&HYDROMULCH SY 24,OW $0.42 $10,080.00 50,411 $21,172.62 26411.0 $11,092.62 90 EROSION STABILIZATION MAT SY 50 $9.90 $495.00 290 $2,871.00 240,0 $2,376.00 91 SEED MIX 250,MULCH,&DISC ANCHOR AC 5 $929.00 $4,645.00 4.5 $4,180.50 -0.5 -$464.50 92 TEMPORARY SEED MIX 100 AND MULCH AC 15 $686.00 $10,290,00 10.06 $6,901.16 -4.9 -$3,388,84 93 WETLAND RESTORATION WITH BWSR MIX 34-191 SY 80 $9.91 $792.80 0 $0.00 -90.0 -$792.80 94 DITCH CHECK EA 17 $97.50 $1,657.50 25 $2,437.50 8.0 $780.00 , 95 CULVERT INLET PROTECT ION EA 9 $200.00 $1,800.00 4 $800,00 -5,0 -$1,000.00 96 SILT FENCE LF 5,310 $1.71 $9,080.10 2,630 $4,497.30 -2680,0 -$4,582.80 SUBTOTAL-DIVISION 3 $793,732.23 $789,630.62 -$4,101.61 DIVISION 4-SANITARY SEWER(SERVICE TO CM PROPERTIES) 97 8"PVC SANITARY SEWER,SDR 35,0'"10'DEEP LF 45 $33.20 $1,494,00 45 $1,494,00 $p.p0 ' 98 JACK B"PVC SANITARY SEWER LF 60 $405.00 $24,300,00 60 $24,300,00 - $0.00 99 SEED MIX 250&BLANKET SY 300 $1.10 $330.00 0 $0,00 -300,0 -$330.00 100 SILT FENCE LF 50 $1,71 $85.50 $85,50 e 50 $0.00 SUBTOTAL-DIVISION 4 $26,209.50 $25,879,50 -$330.00 ' e DIVISIONS-SANITARY SEWER(LENNAR AREA SERVICES) 101 B'X4"PVCWYE,SDR26 EA 11 $12700 $1,397.00 11 $1,197,00 $0.00 102 4"PVC SANITARY SEWER SERVICE RISER LF 130 $7.75 $1,007.50 148 " $1,147.00 18,0 $139.50 SUBTOTAL-DIVISIONS $2,404,50 $2,544,00 $139.50 DIVISION 6-WATERMAIN 103 CONNECT TO EXISTING I2"WATER MAIN EA 1 $404,00 $404.00 - „ 1 $904.00 j0.00 104 6"DIP,CL.52.WATER MAIN LF 215 $28,50 $6,127.50 192 $5,472.00 -23.0 -$655,50 105 0"DIP,CL,52 WATER MAIN LF 40 535,90 $1,436.00 44 $1,579.60 4.0 $143.60 106 12"DIP,CL.52 WATER MAIN LF 7,305 $48,90 $357,214.50 7,303 $357,116,70 -2.0 -$97.80 107 CROSS HIGH PRESSURE GAS PIPE LINE LS 1 $882.00 $882.00 1 $882.00 $0.00 '.. 108 6"GATE VALVE AND BOX EA 14 $1,220,00 $17,080.00 15 $18,300.00 1,0 $1,220.00 109 8"GATE VALVE AND BOX EA 4 $1,830.00 $7,320.00 4 $7,320.00 $0.00 110 12"GATE VALVE AND BOX EA 12 83,070.00 $36,840.00 13 $39,910.00 1.0 $3,070.00 III VALVE BOX EXTENSION LF 15 $55.40 $831.00 7 $387.80 -a.o -$443.20 112 VALVE NUT EXTENSION LF 15 $37,70 $565.50 0 $0,00 -15.0 -$565.50 113 HYDRANT EA 11 $4,090.00 $44,990,00 12 $49,080,00 1.0 $4,090.00 ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT TOTAL TO DATE COMPENSATING CO NO.3 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT NETCHANGE AMOUNT 114 HYDRANT EXTENSION LF 6 $666.00 $3,996.00 2 $1,332.00 -4.0 -$2,664.00 115 OFF ROAD STRUCTURE MARKER EA 17 $55,20 $938,40 17 $938.40 - $0.00 116 DUCTILE IRON FITTINGS LB 3,000 $4.95 $14,850.00 3,496 $17,305.20 496,0 $2,455.20 SUBTOTAL-DIVISION 6 $493,474,90 $500,027.70 $6,552.80 TOTALS-BASE CONTRACT $1,704,102.98 $1,695,737.62 -$8,365.36 S CHANGE ORDER NO.1 001-1 CLEAR&GRUB TREES(LIFT STATION SITE ON CITY PROPERTY) LS i.0 $3,500.00 $3,500.00 1.00 $3,500.00 $0.00 C01 2 EXTRA FL OF DEPTH Al VALVE MIT LS ID $1,631.94 $1,631,94 1.0 $1,631,94 - $0.00 COI-3 EXTRA DEPTH OF FORCEMAIN U, 300.0 $20.58 $6,174,00 300.0 $6,174b0 COLA LIFT STATION GRAVEL DRIVEWAY TN 138.0 $15,00 $2,070.00 138.0 $2,070.00 - $0.00 COI-5 DEDUCT FOR GRAVITY SANITARY SEWER TRACER WIRE LF 7,386.0 -$0.60 -$4,431.60 7,386.0 -$4,431.60 $0.00 TOTALS-CHANGE ORDER NO.1 $8,944.34 $8,944.34 $0,00 TOTALS-DIFFERENCE IN CONTRACT AND ACTUAL WORK COMPLETE $1,713,047.32 $1,704,681.96 -$8,365.36 t THE CITY OF LAKE ELMO MAYOR COUNCIL COMMUNICATION DATE: 07/15/2014 CONSENT ITEM # 9 AGENDA ITEM: Section 34 Water and Sewer Utility Extension Improvements—Accept Improvements and Pay Request No, 6 (Final) SUBMITTED BY: Ryan Stempski, Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works SUGGESTED E F U INESS of re ravel�r°orrr the Conse to e dla): Questions from Council to Staff.............. .............................. Mayor Facilitates - Public Input, if Appropriate... .......................Mayor Facilitates Call for Motion ..... ....:.............. ,..,............Mayor & City Council Discussion...................... .... ...............................Mayor& City Council - Action on Motion--.... ......—...... ..... ... .... . .............. Mayor Facilitates POLICY RECOMMENDER:MENDER: Engineering FISCAL IMPACT: No additional fiscal impact. Final payment is proposed in accordance with the Contract for the project. Payment remains within authorized contract amount and approved change orders for the project. SUMMARY AND ACTION RE VESTED: The City Council is respectfully requested to consider, as part of*the consent agenda, accepting q the improvements and approving Pay Request No. 6 (Final) to Redstone Construction Company, Inc. in the amount of $102,675.20 for the Section 34 Water and Sewer Utility Extension Improvements. The work has been reviewed by the Engineer and is fully completed in accordance with the Contract, Plans and Specifications, and Change Orders. If removed from the consent agenda, the recommended motion for this action is as follows: --page I -- City Council Meeting [Consent Agenda Item 97 July 15, 2414 "Move to accept the improvements for the Section 34 Water and Sewer Utility Extension Improvements and approve Pay Request No. 6 (Final) to Redstone Construction Company, Inc. in the amount of'$102,675.20." LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Redstone Construction Company, Inc. has completed the Section 34 Water and Sewer Utility Extension Improvements in accordance with the construction contract awarded by the council on September 3, 2013. The Project Engineer has prepared a Certification of Completion indicating that all work is completed including all punchlist items and is recommending acceptance of the improvements and release of the final retainage. Project acceptance will initiate the one-year warranty period for the improvements. The one-year warranty period will begin on July 15, 2014 and will extend to July 15, 2015. The final construction cost for the project is $1,704,681.96 which is $2,797.46 over the original contract amount of $1,701,884.50. The total project cost remains under budget and is being funded 100% by assessments to the benefitting properties in Section 34. Final payment will be made to the Contractor, including the release of all retained funds, upon receipt of all lien waivers from the Contractor. REC®MMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, accepting the improvements for Section 34 Water and Sewer Utility Extension Improvements, and approving Pay Request No. 6 (Final) in the amount of $102,675.20. If removed from the consent agenda, the recommended motion for this action is as follows: "Move to accept the improvements for the,.Section 34 Water and Sewer Utility Extension Improvements and approve Pay Request No. 6 (Final) to Redstone Construction Company, Inc. in the amount of$102,675.20." ATTACHMENT(S)> 1. Pay Request No. 6 (Final) 2. Certification of Completion --page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO, 6(FINAL) FOCUS ENGINEERING, Inc. SECTION 34 WATER&SEWER UTILITY EXTENSION IMPROVEMENTS PERIOD OF ESTIMATE PROJECT NO.2013.126 FROM 6/1/2014 TO 6/30/2014 P ROJ ECT O W NER: CONTRACTOR: CITY OF LAKE ELMO REDSTONE CONSTRUCTION COMPANY INC. 38€0 LAVERNE AVENUE NORTH PO BOX 218 LAKE II MN 55042 � MORA,MN 55051 ATTN:JACK GRIFFIN,CITY ENGINEER. } ATTN:DALE MANS,PROJECT MANAGER I O NTRArT AEG_ORDER SJI v?A ,Y PAY®SI,Ntl;�s E UIMN1ARY No. Approval Amount. 1.069iraicontractAmount $1,701,884.50 Date Addi t'Ions Deductions 2. Net Change Order Sum $2,79 7.46 G 11/6J2015 i $1i,162.82 ; $0.00 3.Revised Contract(1=2} $ ,7C}4,681.96 2 1/6/2014 € $0,00 $0.00 4, *Work Completed $1,704,681.96 3 7/15/2014 $8,365.36 5,*Stored Materials $C'.C)C) 6.Subtotal (4-!5) $1,704 68 a.96 7. Retairage* 0.09/0 8, Previous Payments $1,602,00E,76 TOTA,_r= 6 S 55 9 Amount Due(6-7-8) $162,675.20 ivFT CHANGE s2,7S7 G5 *Detalee° 3r k'ardn AtCacu CONTRACT.T€ME I SI AR—DATE 10/7/2013 ORIGINAL DAYS 235 ON SCHEDULE SUBSTANTIAL COMPLETION: 5/19/2014 If REVISED'DAYS � YES FINAL COMPLETION: 5J30/2014 REIViAiNING -31 NO ENGINEER'S CERTIFICATION: FOCUS Engineering,Inc. The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief,the quantities shown in this " "" estimate are correct and the workhas been performed in accordance ENCINETs�� �—'—M with the contract documents. c _. DATE CONTRACTOR'S CERTIFICATION: CONTRACTOR The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment ` �l +✓ I estimate has been completed In accordance with the contract By documents,that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments DATE received from the owner,and that current payment shown herein 3s APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA 8Y 3Y DATE DATE FOCUS Engineering,Inc. PROJECT PAYMENT FORM ...... . __._.. _._ ........._..,_ .........__-_... ..,. . _. _ ____ ___ _ _ PARTIAL PAY ESTIMATE NO. SECTION 34 WATEn&SEWER UTILITY EXTEN5mMPRnVEwENTS EINGINFEmNG,inc,� CITY vrLAKE ELmomwnamn pnoeCTwn.2013,126 ME $Ssl2c pmo im ^ ' ~ " / — ----------' | � CONTRRCZ IMS PERIOD TOTAI-10 DATE VESCRIPTIO"Cli'PAYITEIM -,7,,T,T Y QiJANTIT( AMOUN7. QUAN71TY AMCIQNT _LMILIFTSTATIONSYSTEM} C,,O, $aso.w % w R*q,10'A AND DISPO Z OF CONCRETE CM AID GUSTIER L I 30 £4.35 51.30.50 $040 30 $130s, Si REMOVE PIPE wLvSRT IT IES $53a "507'sI O'co s"o, ;(n 00 so, $583,20 9 AND RON57WU IVI RCP,tNa APRONS IF 60 oloo 52 S,,VAC I 100 Mw VEWAY SS PATCfz.&ITlJ&IIN0'jS'.)M 54 PATCH VUM DRIVFV4AY VI I '50 $",Do ,:,SocQ D'M i so $3000 %Qotllo o1w 4'm $0,00 Ss $614 CCNrRET-m CUA3 AND GILMER LIP i %ISM ib I:V"C'AF CULVERT rl S20 so Clool 57 ir CMP CULVERT IF 52 $26,80 51.393 SD 0.01) 30,0', 116 SE, ai"Chip C"jl.%,Eqr IF 40 p-,oa 51,2a0= O,w IsOM 41 $1,271,00 1 59 12"CIA F P PRON SI $131,00 60 IS'CPAPAPRCN CA 2 $157,00 $765.00 Ek suo 63 2"ChIP APRON $374"Do O.w 62 Lb 5.143C _U7E M, 0.011 $o'Do 40 C* SI-,9H4,41 7co V�5 71) BE 11 IF 6.11 V PVC SANITARY SEWER,SOR 35,10 VMP 1,275 Sas OV S35,700,05 Sam 957 $6 96. S 65 8'PVC SAINT.'RY$EWER,$DR 3$,Is'- 425 $59,00 S2S,075,00 0.00 VC" 744RD 6$ sl FYI:SANIDPRYSSIMIS,6Da 3S,zv-25.DEEP If to $74,aQ SIMM ClOol $O.Da Sa 0 CD I 57 8'FIVI:SANITARY SEWER,$DA 26,0?,17 1 DEEP IF $0 $28 0 $1,405.co ob) S mit o I'PIl 5,11fflAlIl ICIIIIII,111111, v ll'IsEp C ic's �34'S V,7,807.00 - 00 7A7 S25Y73.50 6 S I'lVCSAIll lAlY SEWER,StiR 16,I-P,E"IS11 IF C 435 56919C $30.406.50 O.W $04M FX SM'TARY SEWEREDII 4,W-25'DESP IF 1 7SS Set-, 0.00 $000 ass 71 Pvll SAUNTARY S'ENVM sit A 25,25-37 D EP z$S4 0 $1 3, 0M. 51100 70 $6,594,00 0 sMoill 72 lg'PV-,SANi-;Afiy$ So= 102 $5,2534W 73 $51,5c; $IMS'Co O.")o 74 1 IF soo O'Co j t $O.w 75 IV,PvV SAI'IARY SEVER,5OR M 2v-SvDPEP IF 0 $137zo $0,0 om $O,M 5 Is o-FOLN11-I-1,K.F-- F 5,Mo Sstvo I 0= O 0 $000 57 rDIP SANITARVSTINHEk MiTSMF DMP i, 7$ 21 C�P SPNITARY SEWER OUINC OUTSIDE S15IX $4,Moo MCC 291 $A,A 4.BC 79 SAIIFN`Sy SSWPP 1111H,"D,011lmg EA $2,4%1,00 $66,420-00 SIM Z7 ID U I 163 IS7,20 5l6,36ao O'co SCw S, T"EVISS S.N(VAPY StvrR $ Min= ss"n, 1.75 so In OFF ROAD STRVCrJM.MARKSR FA 27 ESSID, X as sl Pvc FoRa ., N M� IF 5,9 $24.90 S.4t,4C4.0) -0,00 itA A),WtEwE Mii SA i $8,410,DO $10,6n= 1 O'co %0D $10,62OX0 a s DIP FrTMS Is 136 $$qs 1,1M,70 '. S000 i 202 51,201so 56 OFTSTATIOIN '.5 1 $22ocw.o0 0.1.0 Sam Loo $2201CO0.01, tL�7,STATION! SY �ii 317 5.3,X t-.0,461,00 0.00 at, s10'92,00 sa Sy 24'sw SLID svouc Q.M MOO $al,D)LOO SY 24,ow �Qlm 99 SCEI�mix 25,4k KfDROMUChi SOAZ $10,GM.W 0.00 F"s"Ay SO EROSION STAsH.IZATIONN1,13 SY so $9.43 Sags oD 0,00 STIM 250,MUIC4,8L DISCANC80P nC 5 DO "P 510,210.00i111 IUS 92 TMFORARYSEEDMIX 106AND MU'Cli Ac I is .00 145 91. WETIAl"D RESTORATW,'WITIH B',VSR MIX 3 4-18� SY X 58.71 $ O'CO $Qoo C�'ECp EA ;7 $97,50 $0,00 $2,37.30 9., DrTCH $1,$7' D-00 9S M-R-lWIrPMoTElnCiI; EA 9 am ci) 0,00 5.3w, 5I-71 59,omt- ow 96 SILT;FACE SUBTOTAL-DIVISION 3 $793,751,23 $9,11456 M9,S3V.'v, NVISION 4•SANIIARY SEWER(SERVICE TO CM PROPERTIES) S3%20 $1,494-w 0,00 Saw i IS st JACK VF,VC5ANlJARY StWF.k w IF ED $� w 524,500,00 O.W 50165 IV 9s SEEDHI`,x2sG&BtAUXsT BY $BID= 0 CO Saw Q iD' SILT MI'la IT 51.71 SSS'So o1w sow $ssm SUSTOTAL-DIVISFOIN 4 OWLSION S It EA $127too $1,aS740 0,00 soxio $1,397'Do to" 8'X4'F`Px`ANE,SOR 25 TA 51,0W.So $1,147.00 13D LF j SUBTOTAL-DIVISION 5 s"Au-so $0.0c, 'W Vw $ IX 105 CONNECrTO:)Q3TR`4*12'WATER t"N s"C44.00 $404M o 5404.00 to,- 6-DIP,CI,52 W I ATER MN LF $6,127,50 0,00 Sam tq, 55,472.00 $0,00 it F 4c 535.$o �1,436= O.W $1579.60 IV$ V DIP,CL,52 WATER MAIN in S. 12'1111,11,11 WATER MAItY 'F ?'SCS $48sQQ S557,214.5C p,pD Saw I'loR 5357,116,70 107 CROSS HIGH PAUSURF$AS PIPE OU tS SUEZ awl $0.0 Saszco -A,�LVV D IZ A1,14' SOX-X EA 4 Sl,aloko 57,320.CD c.w stoa 'i 57,32O.M AM)SCY. FA 12 33,070,CQ n 00,840, 0,03 $0,00 13 539,33uo I III VA1111 101 ZIT11MUN L, 15 $5$.4D ISS31,00 0.00 50.40 7 $3meo In IF IS 551.70 5565..0 0,00 $Dol 0 so.w 5,n RyDRAm. EA y tl 544,990,co t).M $D= 2 $49,Q3I03 ------------- ------- ------- -------........ ........................ ..... ..... -�r� � k C'FaC:' 136PER3OD TGTA.-TOf ATE FTFN DESLYttP710fF C7€PAYiT£:41' J't:? M) NT(!Y UNrr PF.CE AMOUNT CIUM-r)TY AMO4 v C;UAN7' AMOCK I 114- HYDRANTWENS,ON tr 6 Moo f>S OFF All"'RtJC'3llRfMMER EA 17 $SS.2U 393.w0 O.CA S4.,t33 17 $538a0 176 Di.LTiG..DN fi;'AsS _ i8 a.fAS Sd_°5 $1 S.8 .Ca C.G: $2C4 1 3_456 $E7'3m.30 5USTOTAE•OM%13NE. $9R8,478.9D SO.00I $fiG�J,D27.?0 - TOTALS-BASE CONTRACT 4z,7oa zoz.ss Sl>,z74.os $1,69!;,737.62 CHANGE ORDER NO.1 _ COl-? CLEAR&G��}$TnHS LIrT,S7A71CtdSf('v ON f�lY Yft03sERlY iS ?.D 93.SQ:.GC $Y.507.G^v G:24 CO.-2 ExPA 8'0 OEI'fti AT VALVE RUi Ls $:,531.9^> SI,a313S O.x $O.UC ':.0 S1.53i..5" S C01.3 Ek7RAD RTH OF.O?R hAA:4. ii 7 6GG,G ,$Z0,58 $6,174,00 0IIC Moo 3.X..0 sa'l w {i co L-e Ur STA 1ON GRAVEL DRIVEYti AY Tid 4 1$&.8 $k5',9II 6.II7C-9i3 ?.'38.CU 92,070.00 U'R.9 51.07II.W f �CO7^$ Ds`D'JC FDIX v'RA4iN SANITARV Sft"fiR T_i#GE3:4°I{pe 6F � 73ffo`J -ff_fC -$4,A3yfr0 GD7 $J.IX7 Z,3a'EA -$A.4>3€�I^ TOTALS-CHANGE ORDER NO.1 $6,944,84 $3,08S.00 $8,044.34 COMPENSATING CHANGE ORDER NO.B coca-z $OM om a:o TOTALS-COMFIENSATING CHANGE ORDER NO,3 .$E,365.3G $0.00 $0.00 � a TOTALS-RMSEDCONTRAC $1,704,681.96 $18,3S9.0E $1,704,6$1.96 9, " CITY OF LAK F,'hLA10,',IN SECTION 34 WATER&SEWER PROJECT NO,2013 126 U FILITY FV1 F'NSION H`VIPROVF..',MENTS CERTIFICATE OF COMPLETION DATE OF ISSUANCE: JULY 15,2014 ........................ --------------- OWNER.: CITY OF LAKE ELMO. NIN CONTRACTOR: REDSTONE CONSTRT.JCTION COMPANY. INC. PROJECT NAME: SECTION 34 WATER & SEWER (-FFILITY EXTENSION IMPROVEMENTS PROJECT NO.: 2011126 ................1-1-1-11.11.1...................... This Certifieatioii of Completion applies to all work raider tile Contract DocL1111elits This Certification of Coinpletioii applies to the follwming specified parts of the Contract DocLtrneins I do hereby certify that the work to which this Certificate applies has been constructed in accordance with the Contract dated OCTOBER 7, 2013. The above-in ention ed improvement is hereby, declared to be complete and acceptance of this work, is recommended. DATE OF COMPLETION: JULY 15,2014 Ryan Stempski. P.E, Reg. No. 45395 --F 1.0" S THE WARRANTY PERIOD BEGINS JULY 15,2014 AND ENDS JULY 15,2015 .......... ----------- ..................................- THE CITY OF LAKE ELMO MAYOR & COUNCIL COMMUNICATION ATE: 07/15/2014 CONSENT ITEM # 10 AGENDA ITE , Well No. 4 Connecting Watermain Improvements—Pay Request No, 3 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: .lack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent jSenda}: - Questions from Council to Staff............................. ............. Mayor Facilitates Public Input, if Appropriate., ........ ..........Mayor Facilitates - Call for Motion ..... ............................. ..........,Mayor& City Council - Discussion.. ......... ........................... ......... ................Mayor& City Council - Action on Motion:. .... . ... .. ... .. .......... . .......... Mayor Facilitates POLICY RECOMMENDER. Engineering FISCAL, IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION RE VESTED: The City Council is respectfully requested to consider approving Pay Request No. 3 for the Well No. 4 Connecting Watermain Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 3 to Northdale Construction Company in the amount of $90,303.94,for the Well No. 4 Connecting Watermain Improvements". --page 1 - City Council Meeting [Consent Agenda Item 10] July 15,2014 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: f Northdale Construction Company, the Contractor for the project, has submitted Partial Pay Estimate No. 3 in the amount of $90,303.94. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $22,337,83. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 3 for the Well No, 4 Connecting Watermain Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 3 to Northdale Construction Company in the amount of $90,303.94,for the Well No. 4 Connecting Watermain Improvements" ATTACHMENT(S): 1. Partial Pay Estimate No. 3 page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 3 FOCUS ENGINEERING, inc, WELL NO,4 CONNECTING WATERMAIN IMPROVEMENTS PERIOD OF ESTIMATE PROJECT NO. 2013,131 FROM 5/24/2014 TO 7/8/2014 PROJECT OWNER: CONTRACTOR: CITY OF LAKE ELMO NORTHDALE CONSTRUCTION COMPANY INC. 3800 LAVERNE AVENUE NORTH 9760 71ST ST, NE LAKE ELMO, MN 55042 ALBERTVILLE, MIN 55301 ATTN:JACK GRIFFIN, P,E,,CITY ENGINEER ATTN:THOMAS WILEBSKI CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY Approval Amount T—Original—Contract—Amount $442,484,13 No. Date Additions Deductions 2. Net Change Order Sum 50.00 1 3, Revised Contract(1+2) $442,484.13 4. *Work Cornpieted S446,156.60 5. *Stored 'Materials $0.00 6. Subtotal (4+5) m —$446,756.60 7. Retainage* $22,337.83 8, Previous Payments $334114783 TOTALS $0,00 $90,303.94 ,0,00 9.Amount Due (6 NET CHANGE $mo 'Detailed Breakdown Attached CONTRACT TIME START DATE: 4/14/2014 ORIGINAL DAYS 86 ON SCHEDULE SUBSTANT4AL COMPLETION: 61912014 REVISED DAYS 0 YES FINAL COMIP),ETION: 719/2014 REMAINING NO ENGINEER'S CERTIFICATION: FOCUS�nginerripg, Inc, The undersigned certifies that the work has been reviewed and to the I i; best of their knowledge and belief,the quantities shown in this estimate are correct and the work has been performed in accordance ENGINEER with the contract documents. 7/8/2014 DATE CONTRACTOR'S CERTIFICATION; CONTRACTOR The undersigned Contractor certifies that to the best of their knowledge,;nformation and belief the work covered by this payment estimate has been completed in accordance with the contract BY documents,that all arnounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner,and that current payment shown herein isDAr E now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY I DATE DATE FOCUS Engineering,inc, FROJECI PAYMEN,1 FORM PARTIAL PAY ESTIMATE NO, 3 WELL NO,4 CONNECTING WATERMAIN IMPROVEMENTS FOCUS ENGINEERING, inc, CITY OF LAKE ELMO,MINNESOTA PROJECT NO.2013,131 F ITEM Dr.Sl ION Or PAY ITEM CONTRACT I Ills PER Dp UNIT L"')'' ---- ---..........10T.1,TO DATE -- �N�7 _QUANTITY UNIT PRICE AMOUNT Q U ATN T Tr YY AMOUNT QUANTITY AMOUNT -- MOBB LZATION LS 1 $19,640.77 $15 640'7J 0.25 ,'519,6407 2 TRAFFIC CONTROL LS 1 $2,275,00 2�5.00 0125 $568.75 100 $2,26,00 3 CLEAR AND GRUB TREE 5 $37S'00 1,87 5.00 $0,00 MDT) 4 CONNECT TO EXISTING 12"WATERMAIN EA 1 $1,033,82 $1,033.82 $0,00 $0100 5 CONNECT TO EXISTING 16"WATERMAIN CA 1 $3353,64 $3,353,64 1.00 $3,353.64 1.0 $3,353$4 6 6"UP,CC 52 WAI ERMAIN LF 40 $76,89 $3,075.60 19.00 $1,460,91 455 $3,498.50 ? 12'DIP,CL,52 WATERMAIN LF 76 $118.02 $8,96952 26,50 $3,127,53 133.0 $15'696.66 8 12"HDPE WATERMAIN,DIRECTIONAL DRILL LP 4,347 $50.57 $219,827,79 290,00 $14,665 30 4290,0 $216,945.30 9 6"GATE VALVE AND BOX EA 8 SL274.30 $9"715 12 3G0 53,643,17 13.0 $9,7 IS I z 12�'GAIE VALVE AND 2OX CA 9 $4,7S.14 $42,7915,26 1 2,00 $9,:10 28 9,0 $42,796,26 n W VALVE EOXENSION LF 9 $138 70 s 1,?,48 To $000 $0.00 22 HYDRANT CA 8 $6,752,79 $ 5 4.0,2,,2 520, 58 37 810 $54,022A2 13 HYDRANT EXTENSiON OF 4 $991 24 $3,469 34 S0.00 $0 00 14 1"TYPE"K'COPPER WATCA SERVICE LIF 5 $31,09 $155,45 I 4 50 $139 9L ll 5 $139 91 IS I"TYPV.'K'COPPER WATER SERVICF,DIRECTIONAL DRIRA LF 220 $41,50 $9,570.00 $0,00 251'0 $10,918-50 LIS 1.5`TYPE;K"COPPER WATER SERVICE LF 65 $3974 "2'S8310 101.50 $4,033.61 101'5 $4,033 EI 17 I.S"TYPE'K`COPPER WATER SERVICE,DIRECTIONAL DRILL LF 215 $46.83 $101068.45 Saw 239.0 $11,192 37 is 1"CORPORATION STOP W/FUSABI.F.SADDLE CA 4 $469,74 $1,878'96 4.00 $1,878.96 4;13 51,878.56 19 1'CURD STOP&BOX CA 4 $712.75 $2.851-00 1,00 $712 7S 4.0 $2,851,00 20 1,5"CORPORATION STOP W/f USABLE SADDLE. CA 6 $W7,08 $3,162.48 5.00 $3,162A8 6.0 21 1.5 1 CURB STOP&BOX CA 6 $755'16 $4,530.,)6 3,00 $2,265.48 6.0 $4,530.96 22 OFF ROAD sT Rucrum MARKER CA I 9 $71.25 S641.25 8,00 23 DUCTILE.IRON FITTINGS LB L500 $8 $570.00 810 $570.0o S-s 829.00 57,087.95 220S.0 $il 24 POTHOLE EXLSIING UTftITI` CA 24 5275.00 $6,600 w $000 23'o 56,32500 J$ PA:rcH BITUMINOUS STREET SY 25 $9(),00 52,250.00 M00 $0 Do 26 TOPSOIL BORRawicv) CY too $2brS0 w-1 12000 $3,180.00 120,0 S3'mm 27 $LED MIX 250 6 EROSION CONTROL BLANKET SY 3A000 $1.60 $4,80p.tH) 640000 510,240,00 6400'a $10,240-00 28 SODDING SY 11000 $4,57 $4,570.00 - $0,00 $().w 29 SILT FENCE,MACHINE SLICED LF 350 $4.20 $1,470,00 $000 1op.p S420.00 30 STREET$WtF.PVR WITH PICK UP bk,.)OM y1R S 5115.00 $575,00 2.50 5287.5113 45 $517,50 TOTALS-BASE CONTRACT $442,484.13 $95,0515.78 $446,766.60 THE CITY OF SAKE ELMO MAYOR & COUNCIL COMMUNICATION DATE: 07/15/201 CONSENT ITEM # 11 AGENDA ITEM: Production Well No, 4—Pay Request No. 7 SUBMIT'TE BY: Chad Isakson, Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works SUGGESTED ORDER OF BUSINESS �remav�d from the C®�tsc�atA cr�rl ): - Questions from Council to Staff ......... ........, ......... .............. Mayor Facilitates Public Input, if Appropriate........................................Mayor Facilitates Cull for Motion ............... ......... ........: ......., ,....,...,:......Mayor& City Council Discussion... .. _ Mayor& City Council Action on Motion...... ....... .. ...... ......... ....... . ........................ Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL, IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACT N BE UE T : The City Council is respectfully requested to consider approving Pay Request No. 7 for the Production Well No. 4 project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 7 to Keys Well Drilling Company in the amount of $19,085.50,for the Production Well No. 4 Project". --page 1 -- City Council Meeting [Consent Agenda Item H] July 15,2014 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Keys Well Drilling Co., the Contractor for the project, has submitted Partial Pay Estimate No. 7 in the amount of$19,085.50. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $13,586,63, RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 7 for the Production Well No. 4 project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay.Request No. 7 to Keys Well Drilling Company in the amount of $19,085.50,for the Production Well No. 4 Project". ATTACHMENT(S): 1. Partial Pay Estimate No. 7. __page 2 __ PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 7 FOCUSENGINEERING, inc. PRODUCTION WELL NO.4 PERIOD OF ESTIMATE PROJECT NO,2013.125 FROM 4/25/2014 TO 6/30/2014 PROJECT OWNER: CONTRACTOR: CITY OF LAKE ELMO KEYS WELL DRILLING CO. 3800 LAVERNE AVENUE NORTH 1156 HOMER ST LAKE ELMO,MN 55042 ST,PAUL,MN 55116 ATTN,JACK GRIFFIN,P.E.,CITY ENGINEER ATTN:JEFFREY KEYS ;,. CC)fTRACTCHANGEORDEFtSUN(IViARY PAYSTIMTESUMMARY. No, Approval Amount 1.Original Contract Amount $304,800.00 sDate Additions Deductions 2. Net Change Order Sum $0.00 1 11/19/2013 na na 3. Revised Contract(1+2) $304,800.00 4. *Work Completed $271,732.50 5. *Stored Materials $0.00 6.Subtotal(4+5) $271,732.50 7.Retainage* 5.0% $13,586.63 8.Previous Payments $239,060.38 TOTALS_ $0.00 $0.00 9.Amount Due(10) $19,085.50 NET CHANGE $0.00 *Detailed Breakdown Attached it t C(7IVT�2,4GTTIMEf START DATE: 7/8/2013 ORIGINAL DAYS 158 ON SCHEDULE SUBSTANTIAL COMPLETION: 11/29/2013 REVISED DAYS 0 YES FINAL COMPLETION: 12/13/2013 REMAINING -199 NO ENGINEER'S CERTIFICATION: FOC S ngin eriig, inc. The undersigned certifies that the work has been reviewed and to the " best of their knowledge and belief,the quantities shown in this estimate are correct and the work has been performed in accordance ENGINEER with the contract.documents. 7/1/2014 DATE CONTRACTOR'S CERTIFICATION: CONTRACTOR The undersigned Contractor certifies that to the best of their knowledge,information and belief the work covered by this payment estimate has been completed in accordance with the contract BY documents,that all amounts have been paid by the contractor for j work for which previous payment estimates was issued and payments ►7— received from the owner,and that current payment shown herein is DATE now due. APPROVED BY OWNER: CITY OF LAKE ELMO,MINNESOTA BY BY DATE DATE FOCUS Engineering,Inc, PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 7 PRODUCTION WELL NO.4FOCUS ENGINEERING, Inc. CITY OF LAKE ELMO,MINNESOTA PROJECT NO.2013.125 CONTRACT THIS PERIOD TOTAL TO DATE ITEM DESCRIPTION OF PAY ITEM UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 MOBILIZATION/SITE WORK LS 1 $26,000.00 $26,000,00 $0.00 0.90 $23,400.00 2 SILT FENCE LF 550 - $5.60 $2,750.00 $0.06 275.00 $1,375.00 3 24-INCH STEEL CASING LF 95 $200.00 $19,000.00 - $0.00 89.00 $17,800.00 4 24-INCH OPEN HOLE LF 110 $125.00 $13,750.00 - $0.00 122.00 $15,250.00 5 18-INCH STEEL CASING LF 210 - $80.00 $75,8O0.00 $0.00 211.00 $16,880.00 6 18-INCH OPEN HOLE LF 85 $60.00 $5,SOO.00 - $0.00 81.00 $4,860.60 7 GROUT CY 50 $410.00 $20,500.00 1.00 $410.00 29.00 $11,890.00 8 EXPLOSIVES LB 400 $28.00 $11,200.00 - $0,00 410.00 511A80.00 9 REMOVAL OF ROCK CY 750 $70.00 $52,500.00 121.00 $8,470.00 1071.00 $74,970.00 SO AIR SURGING MOBILIZATION Ls 1 $4,500.00 $4,500.00 - $0.00 2.00 $9,OOO.O0 11 AIR SURGING DEVELOPMENT HRS 125 $210.00 $26,250.00 34.00 $7,140.00 121.50 $25,515.00 12 TELEVISION SURVEY LS 1 $1,400,00 $1,400,00 - $0.00 1.00 $1,400.00 13 TEST PUMP MOBILIZATION&INSTALL. LS 1 $5,000.00 $5,000.00 0.50 $2,500.00 2.00 $10,000.00 14 TEST PUMPING HRS 80. $140.00 $11,200.00 10.50 $1,470,00 63.50 $8,890,00 15 TEST PUMPING DISCHARGE PIPE LF 2,500 - $55p $13,750.00 $0.00 2425.00 $13,337,50 16 SAND CONTENT TESTS EA S $50.00 S250.00 2.00 $100.o0 3.00 $1sa.00 17 CHEM,ANALYSIS.&BACT.TEST LS 1 $4,500.00 $4,500,00 - $o.o0 1.00 $4,500.00 18 SOUNDS BARRIER CONSTRUCTION SF 1,600 $8.00 $12,800,00 - $0.00 - $0.00 19 GAMMA LOG EA 1 $800,00 $800.00 $o.o0 1.00 $800.00 20 RESTORATION LS 1 $3,500.00 $3,500.00 - $0.00 - $0.00 21 WELL PUMP LS 1 $53,250.00 $53,250.00 - $0.00 0.38 $20,235.00 TOTALS-BASE CONTRACT $304,800.00 $20,090.00 $271,732.50 THE CITY OF SAKE ELMO MAYOR & COUNCIL COMMUNICATION DATE: 07/15/2014 CONSENT ITEM # 12 AGENDA ITEM: Pumphouse No. 4—Pay Request No. 2 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Dean A. Zuleger, City Administrator VIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF I3I3SINESS ��emovetl fi�o��t the Caa�se�t�1�erarla)': - Questions from Council to Stiff.......... ......... ..:...:................. Mayor Facilitates - Public Input, if Appropriate.......... ....,.. Mayor Facilitates - Call for Motion ...............................................................Mayor & City Council Discussion. Mayor& City Council Action on Motion.: ......... .......... ........ ......... ............ ............ Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION EQI7ESTE : The City Council is respectfully requested to consider approving Pay Request No. 2 for the Pumphouse No. 4 project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 2 to Total Mechanical Services, Inc. in the amount of $92,915.70,for Pumphouse No. 4"a page 1 City Council Meeting (Consent Agenda Item 12] July 15,2014 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Total Mechanical Services Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 2 in the amount of$92,915.70. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $5,740.30. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 2 for the Pumphouse No. 4 project. If removed from the consent agenda, the recommended motion for the action is as follows: "Dove to approve Pay.Request No. 2 to Total Mechanical Services, Inc. in the amount of $92,915.70,for Pumphouse No. 4". ATTACHMENT(S): 1. Partial Pay Estimate No. 2 Page 2 PROJECT PAY FORM r I PARTIAL PAY ESTIMATE NO. 2 FOCUS ENGINEERING, inc. i PLIIVIPHOUSE NO.4 PERIOD OF ESTIMATE PROJECT NO. 0111 FROM j1f 0 TO 6/30/2014 PROJECT OWNER,R, CONTRACTOR: CITY OF LAKE ELMO TOTAL MECHANICAL SERVICES, INC. 3800 LAVERrNE AVENUE NORTH � 420 3ROADWAY AVE LAKE ELt i ,MN55042 ST. PAUL, 55071 ATTN;JACK GRIFRIN, P.E,,CITY ENGINEER ATTN I`,+1ARK DIESSNER CONTRACT CHANGE ORDER SUMMARY PAYESTB ATES'UMMARY No. Approval Amount � I 1. Original ContractAt ount $748,640,00 Date Additions ' Deductions I 2. Net Change Order$urn 56.00 3, Revised Contract(1+2) $748,640,00 4. 'Work Completed $114,806.06 5. *Stored Materials S0,00 6. Subtotal (4+5) j114,8 6,00 4 i I g 7. Retainage* 5.€3% S5,740 v0 1- 8. Previous Payments w �16,a5C.G6 TC IALS 50,0J 1 $0,00 9, Amount Due (6-7-8) $92,915,70 Nt"T CHAN E i [i. :: -b,,,4ed Breakdown Attoched CONTRACT TIME START MATE: 5/1 /2 14 ORIGINAL DAYS 186 CAN SCHEDULE SUBSTANTIAL COMPLETION: 10/10/2014 REVISED DAYS 0 YES I DIAL COMPLETION`: 11/21/2014 i REMAINING 144 NO I ENGINEER'S CERTIFICATION:N: FC C U Enginee Enn§�,",IncThe undo signed certifiers rhat the work has been reviewed and to the best of their knowledge a d belief,the quantities shown in thin estimate are correct and the work has beer perfC,;i`t ied in ascot"darice .. sINEER '..... with the contract documents. J 1 _— DATE CONTRACTOR'S CERTIFICATION: CONTRACTOR 'The undersigned Contractor certifies that to the best of their knowledge,information and Relief the work covered by this payment estimate has been completed in accordance with the contract BY yes documents,that 211 arTrOUrrts h aVe f,e�:rl Paid by the COrrtract,Or for work for w1hich previous payment estimates was issued and payments DATE rr u�.a�".''.3`_3 frCbC71 theowner,andthatC.t}ri"3�1'¢'C p�r)trtls'.rTt shownraerc rl is now due, APPROVED BY OWNER: CITY OF LAKE ELMO,MINNESOTA BY DA i E DATE r0CIJS Engineering,ins. PROACT PAYMEN'i FORM PARTIAL PAY ESTIMATE NO. 2 PUMPHOUSE NO.4 FOCUSENGINEERING, Inc. CITY OF LAKE ELMO,MINNESOTA PROJECT NO.2013.132 ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 DIV 1-GENERAL CONDITIONS LS i $60,00mo $60,000,00 0,17 $10,200,00 0.34 $20,400.00 2 DIV 1-MOBILIZATION LS 1 $10,000.DD $10,000.00 0.25 $2,500.00 0.75 $7,500,00 3 DIV 2 SITE WORK IS 1 $45,000.00 $45,000.00 0.92 $41,400.00 0.96 $43,200.00 4 DIV 3-CONCRETE LS 1 $30,000.00 $30,000.00 0.17 $5,100.00 0.17 $5,100.00 5 DIV 4-MASONRY LS 1 $59,000,00 $59,000.00 0.50 $29,500.00 0.50 $29,500.00 6 DIV 5-METALS LS 1 $3,000.00 $3,00.00 0.17 $510.00 0.17 $510.00 7 DIV 6 CARPENTRY LS 1 - $19,00p.00 S19,000.00 $o.00 $0.00 8 DIV7-THERMAL PROTECTION LS 1 $13,000.00 $13,000.00 0.08 $1,040.00 0.08 $1,040.00 9 DIV 8-DOORS AND WINDOWS IS 1 $12.000.00 $12,000.00 0.17 $2,040.00 0.17 52,040,00 10 DIV 9-FINISHES LS 1 - _ $lo,000.00 $10,000.00 $o.00 $0,00 11 DIV 10-SAFETY AND SIGNS LS 1 $5,000.00 $S,o00.00 - $0.00 - $0.00 12 DIV 11-PROCESS EQUIPMENT LS 1 $60,000.00 $60,000.00 - $0.00 $0.00 13 DIV 15-MECHANICAL LS 1 $137,900.00 $137,900.00 D,04 55,516.00 0.04 $5,516.00 14 DIV 16-ELECTRICAL i5 1 - $243,000.00 $243,000.00 $0.00 - $0.00 is COMMON EXCAVATION(P) CY 350 - S11.00 $3,850.00 $0.00 $0,00 16 TYPE SP.12.5 BITUMINOUS WEARING COURSE MIXTURE(2,B) TN 130 $108.00 $14,040,00 - $0.00 $0.00 17 BITUMINOUS MATERIAL FOR TACK COAT GAL 35 $6.00 $210.00 - $0.00 - $0.00 18 AGGREGATE BASE CLASS 5,100%CRUSHED TN 190 $20.00 $3,800.00 - $0.00 - Saw 19 SELECT GRANULAR BORROW(MODIFIED) TN 380 - $13.50 $5,130.00 $0.00 $0.00 20 5"CONCRETE SIDEWALK BE 235 - - $5.00 $1,vs,oD $o.oD $0.00 21 TRUNCATED DOME PANELS SF 8 $40.00 $320.00 - $0,00 - $0.00 22 TOPSOIL BORROW(CV) CY 15 $65.00 $975.00 - $0.00 - $0.00 23 TEMPORARY ROCK CONSTRUCTION ENTRANCE EA 1 $1,000.00 $1,000.00 - $0.00 - $0.00 24 SILT FENCE,MACHINE SLICED IF 400 - $3.00 $1,200.00 $0.00 $0.00 25 STREET SWEEPER HR 4 - S710.00 S440.00 $0.00 $0.00 26 SOD SY 2,400 $4.00 $9,600.00 $0.00 $0,00 TOTALS-BASE CONTRACT $748,640.00 $97,806.00 $114,806.00 THE C'N OF LAKE ELMO I DATE: .Daly 15,2014 CONSENT ITEM #13 AGENDA ITEM: Approve Investment Policy SUBMITTED BY: Cathy Bendel,Finance Director THROUGH: Cathy Bendel, Finance Director VIEWED BY: Finance Committee SUGGESTED ORDER OF BUSINESS. Introduction of Item.............. ......... ........ ...... City Administrator Report/Presentation....................:.:.............. ......... .City Administrator Questions from Council to Staff......... ......... .. ....... .......:: ............Mayor Facilitates - Cal for Motion .; ......... ....... .....e:.n ...,..;., .. Mayor& City Council Discussion.......... ......... . ........ ........... ........ ....,,........Mayor& City Council; Action on Motion..................... ........... ....... . ...... : ......... ............Mayor Facilitates SUMMARY AND ACTIN QUESTED: As part of its Consent Agenda, the City Council is asked to consider approval of a policy related to Investing activity for the City of Lake Elmo. No specific motion is j needed as this is recommended as part of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo currently has no official policy surrounding the investment activity. Although most items listed in the policy are currently being adhered to, there is nothing officially documenting the specifics. By approving the attached policy the City Council will strengthen the internal controls surrounding investment activity. STAFF REPORT: Investing of the Cities funds is a critical function for the City. As part of the Finance Department and Finance Committee's 2014 initiatives, initializing and updating some outdated Finance related policies is very high on the list. This is one of those key policies. Investment of the Cities funds is an integral part of the overall financial management of the City. This policy will ensure that the investment activity of the City is being done with the focus of protecting the investment of principal, maintaining Iiquidity as needed and optimizing investment returns. RECOMMENDATION: It is recommended that the City Council consider approval of the proposed Investment Policy. ATTACHMENTS: 1. Draft Investment Policy A_page 1 -- T1IE CITY OF Investment LAKE ELMO Z® Purpose and Scope a. The purpose of this policy is to establish specific guidelines which the City of bake Elmo will use in the investment of City funds. The fundamental objectives for the investment of City funds include protection of principal, liquidity and an acceptable rate of return on all funds under the scope of this policy. b. This policy applies to the investment of all funds controlled by the City of bake Elmo, excluding the investment of employees' retirement funds. c. Pooling of funds: Except for cash in certain restricted and special funds, the City will consolidate cash and reserve balances from all funds to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and administration. Each individual fund cash balance will continue to be reported separately in the general ledger system. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. a Objectives a. The three main objectives of all investment activity are protection of principal (capital), liquidity and optimization of return with safety of capital being the primary objective. b. Investments will be undertaken in a manner which seeks to ensure the preservation of capital in the overall portfolio. Both credit and interest rate risk will be mitigated. i. The City will minimize credit risk, which is the risk of loss due to the failure of the security issuer or backer, by limiting investments to those types outlined in this policy. ii. The City will also minimize interest rate risk, which is the risk that the market value of securities in the portfolio will fall due to changing market rates. Extended maturities may be utilized to take advantage of higher yields; however no more than 25% of total investments should extend beyond 5 years and in no circumstance should any extend beyond 10 years. c. The City will practice a buy and hold investing philosophy. Once an investment is purchased, it will be held until maturity. In the unlikely circumstance that unanticipated cash demand may require it an investment may be sold to cover immediate cash needs. This action must be approved by the City Council. In order to facilitate such a transaction, the majority of securities within the portfolio should have active secondary or resale markets. 3e Delegation of Authority a. Management of the City's investment portfolio is delegated by the City Council to the Finance Director. The Finance Director shall establish procedures for the operation of the investment program consistent with this policy, shall be responsible for all transactions undertaken and shall establish a system of internal controls designed to prevent loss from fraud and employee error. 4. Prudence a. Investment personnel acting in accordance with this policy and with Minnesota Statutes 118A.01 — 118A.06 and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes provided that reasonable action is taken to control adverse developments and unexpected deviations are reported in a timely manner. b. Employees involved in the investment process shall refrain from personal business activity which would conflict with the proper execution of the investment program or which could impair their ability to make impartial investment decisions. . Authorized Investments a. Consistent with Minnesota Statutes Section I I8A.04, the following is a listing of the instruments the City will be authorized to invest in: 1. U.S. Treasury obligations which carry the full faith and credit guarantee of the United States government and are considered to be the most secure instruments available 2. U.S. government agencies which are created and supervised by the federal government 3. Certificates of Deposit(CD)which are negotiable or non-negotiable instruments issued by commercial banks and insured up to $250,000 each by the Federal Deposit Insurance Corporation (FDIC) 4. Commercial paper, rated in the highest tier(A1, P1) by a nationally recognized rating agency and maturing in 270 days or less 5. General Obligations of the State of Minnesota or any of its municipalities. Municipalities should have a bond rating equal to or better than the City of Lake Elmo's bond rating. 6. repurchase agreements whose underlying purchased securities consist of the aforementioned instruments 7. Money market mutual funds which invest in authorized instruments according to Minnesota Statutes 118A.05 b. The City will not invest in: 1. reverse repurchase agreements, 2. Mortgage-Back securities 3. Future contracts 4. Options 5. Guaranteed investment contracts 6. Derivatives 7. Equities 8. Alternative Investments . Authorized Financial Institutions, Depositories & Broker/Dealers a. The City of Lake Elmo will maintain a list of financial institutions, depositories and broker/dealers authorized to provide investment services to the City. This list will be provided to the City Council annually at the second Council meeting in January. Institutions will meet the following criteria: 1. Minimum capital requirement $10,000,000 and at least five years of operations and/or "primary" dealers or regional dealers that qualify under Securities and Exchange Commission (SEC) rule 150-1 (uniform net capital rule) 2. Located in the State of Minnesota b. An annual review of the financial condition and registration of all qualified financial institutions and broker/dealers may be conducted by the Finance Director. Information requested may include the following: audited financial statements, proof of National Association of Securities Dealers (NASD) certification, and proof of state registration. c. All brokers will provide to the City of Lake Elmo annually a Broker/Dealer Certification form as required by law, outlining their intention to do business with the City in accordance with Minnesota Statutes and the City's investment policy. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent transactions involving City funds. d. Whenever possible using a local community bank is advised. 7. Diversification a. It is the policy of the City of Lake Elmo to diversify its investment portfolio by type, maturity of investment purchased and brokerages holding those investments. This will eliminate risk of loss resulting from over concentration of assets in a specific maturity, issuer or class of securities. b. Portfolio maturities will be staggered and maturities selected will provide for stability of income and liquidity. c. Primary guidance in the diversification will be the annual cash flow requirements of the City. 8. Reporting a. The Finance Director will provide at a minimum a Quarterly Investment Portfolio Performance report to the Finance Committee. This report will provide the current status of the City's investment portfolio. As a guideline the investment report should include the following information: i. Type of investment ii. Financial institution involved in the transaction iii. Yield iv. Purchase date and Maturity date v. Amount invested b. An annual report on the investment portfolio performance will be available within 30 days subsequent to fiscal year end. The report will include the annual activity of the above data, return on investment, gains or Losses due to marking the portfolio to market value and the percentage breakdown of investments by type and maturity. . Conclusion Approved by City Council Date: ATTEST: Mike Pearson, Mayor THE CITY 01- AE ELMS COMMUNICATION I � DATE: 7/15/14 REGULAR ITEM# 1 RESOLUTION 201 -58 AGEN A ITEM: Easton Village Preliminary Plat SUBMITTED Y: Kyle Klatt, Community Development Director THROUGH: Dean Zuleger, City Administrator REVIEWED BY: Planning Commission Nick Johnson, City Planner Lake Elmo Development Review Committee SUGGESTED E US NES : Introduction of Item.... ..... ................ .Community Development Director Report/Presentation..... ........................Community Development Director' - Questions from Council to Staff...... ........... .............. Mayor Facilitates - Call for Motion ... ........... ........ ....... ...., ........ ...............'Mayor& City Council - Discussion. . ... 'Mayor& City Council - Action on Motion........... ......,........ . ..... ....... .............. Mayor Facilitates POLICY ECC EN E : The Planning Commission is recommending approval of a preliminary plat for a new subdivision to be called Easton Village. The Subdivision Ordinance requires that the City Council review and approval a preliminary plat before an applicant may proceed with the preparation and recording of a final plat. The subdivision request is being made by Easton Village, LLC for property located immediately south of the Union Pacific rail line and west of Manning Avenue in the Village Planning Area. FISCAL IMPACT- TBD — The City will require that the applicant enter into a developer's agreement with the City to specify the financial responsibilities for various aspects of the subdivision and related public improvements. The proposed subdivision will help facilitate the construction of the eastern Village sewer trunk line, which will eventually bring sanitary sewer service to the northern portions of the Village. SUMMARY AND ACTION REQUESTED: The City Council is being asked to consider a request for approval of a Preliminary Plat from Easton Village, LLC for a preliminary plat to subdivide approximately 98 acres of land within the Village Planning Area into 217 single- --page I -- City Council Meeting [Regular Agenda Item 18] July 15,2014 t family residential housing sites. The proposed subdivision would be located immediately south of the Union Pacific rail line that cuts through the bottom half of the Village Planning Area, and would extend from the Manning Avenue right-of-way to easternmost line of Reid Park. The development site has formerly been referenced as the Anchor Bank property; which also includes a large area north of the railroad tracks. At this time, the developer is only seeking to plat the land south of the railroad right-of--way, and will bring a preliminary plat forward on the northern site at a future date. The proposed development site is located within ' p p p n the City s Village planning area, and is in an area guided for public sewer and water services. The preliminary plat has been prepared in response to the City's Comprehensive Plan for the Village, which guides this site for low density urban residential development (at 1.5 to 2.5 units per acre). The Staff report to the Planning g Commission concerning this request is attached to this memorandum, and includes a detailed summary of the request in addition to the detailed Staff review and recommendation. The Planning Commission is recommending approval of the preliminary plat with several conditions of approval. The suggested motion to adopt the Planning Commission recommendation is as follows: "Move to adopt Resolution No. 2014-058 approving the Easton Tillage preliminarily plat with 15 conditions of appr°ovaL" f I EGISLATIVE IST® �'/PLAIi�li�I�TG C®IVI ISSI N REPORT: The attached staff report to the Planning Commission provides an overview of the request and a detailed list of review comments from Staff. The Planning Commission considered the preliminary plat at its June 30, 2014 meeting and conducted a public hearing on the applicant's request at this time. At the hearing, the following individuals addressed the Planning Commission: Susan Bunn, 11018 Upper 33rd St. N., discussed the guiding principles of the Village Master Plan and stated that she is in opposition to the proposed plat. She expressed concern about the safety of building homes near the railroad tracks, the airport, and the Manning Avenue corridor. She stated that she does not support the development as proposed because is not consistent with previous planning efforts. fi In addition to this verbal statement, the City did receive written comments from the Metropolitan Airports Commission prior to the meeting. These comments are included in the City Council packet. ' I The Planning Commission discussed the request and raised questions concerning the location of the gas line easement through the property, trail connections to Manning Avenue, the storm water retention and infiltration areas, parkland dedication amounts, noise, and the design of the Village Parkway. After reviewing the various issues associated with the Parkway, the Commission supported the design and cross section that has been recommended by Staff. --page 2-- City Council Meeting [Regular Agenda Item 18] July 15,2014 The Commission reviewed the draft findings prepared by Staff and requested modifications to these findings to combine two of the statements and to add language noting that the recommended corrections to the plans were necessary for the subdivision to comply with all of the City's requirements. The Commission also requested a minor modification to the conditions of approval which have been incorporated into the draft resolution. a motion to recommend approval of the Preliminary The Planning Commission adoptedpp Y Plat with the findings and conditions as noted in the attached Resolution 2014-060. The motion passed unanimously. BACKGROUND INFORMA.TI®N (SW®T�: 4k Strengths ® The preliminary plat is consistent with the Comprehensive Plan and specifically the Village Urban Low Density Residential land v use classification. ® The project is a key component of a larger plan to bring sanitary sewer service to the northern portion of the Village Planning Area. The project incorporates changes as recommended by the City during the sketch plan review. Weaknesses ® The proposed railroad crossing has not yet been authorized by the Union Pacific Railway. Staff will be working with the railway on the proper permitting for this crossing. Opportunities The development will include 217 REC units and will pay connection fees for sewer and water service. ® The project will include the initial segment of Village Parkway and would be built by the developer as part of the construction plans for Easton Village. Threats ® The storm water management plan is subject to review and approval by the watershed district. r E RECOM MENDATION: Based upon the above background information, Staff report and Planning Commission recommendation, it is recommended that the City Council approve the Hunter's Crossing preliminary plat with the 21 conditions of approval as documented in the resolution of approval by taking the following action l with the following motion: "Dove to adopt Resolution No. 2014-058 approving the Easton Village preliminary plat with I 15 conditions of approval" r I ATTACHMENTS: 1. Resolution No. 2014-058 page 3 -- Cit Council Meeting [Regular Agenda Item 181 Y July 15,2014 2. Planning Commission Report(6/30/14) 3. Application Form (3 ) 4. Preliminary Plat Narrative j 5. Legal Description r 6. Wetland Evaluation Report (Summary) 7. Review Comments: a. City Engineer b. Washington County c. Landscape Architecture, Inc, d. Metropolitan Airports Commission F 8. Preliminary Plat and Plans (37 sheets) z k F f } s 666� o { E } VVVVVV L ddd F [k t, I --page 4__ CITY OF LAKE ELMO WASHINGTON COUNTY9 MINNESOTA RESOLUTION NO. 2014-058 A RESOL UTION APPR 0 VING A PRELIMINAR Y PLA T FOR EASTON VILLAGE WHEREAS,the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, Easton Village, LLC 2140 West County Road 42, Burnsville, MN has submitted an application to the City of Lake Elmo (City) for a Preliminary Plat for Easton Village, a copy of which is on file in the City of Lake Elmo Planning and Zoning Department; and WHEREAS, the Lake Elmo Planning Commission held public hearing on June 30,2014 to consider the Preliminary Plat request; and WHEREAS,the Lake Elmo Planning Commission has submitted its report and recommendation concerning the Preliminary Plat as part of a memorandum to the City Council from Community Development Director 1,yle Klatt for the July 15, 2014 Council Meeting; and WHEREAS, the Lake Elmo Planning Commission adapted a motion recommending approval of the Preliminary Plat; and WHEREAS,the City Council reviewed the Preliminary Plat at its meeting held on July 15,2014 and made the following findings of fact: 1) That the Easton Village preliminary plat is consistent with the Lake Elmo Comprehensive Plan and the Future Land Use Map for this area. 2) That the Easton Village preliminary plat complies with the City's Urban Low Density Residential zoning districts. 3) That the Easton Village preliminary plat complies with all other applicable zoning requirements, including the City's landscaping, storm water, sediment and erosion control and other ordinances, and is consistent with the City's engineering design standards with corrections as noted by the City Engineer. 4) That the Easton Village preliminary plat complies with the City's subdivision ordinance. NOW,THEREFORE,BE I`T' RESOLVED THAT the City Council does hereby approve the preliminary plat for Easton Village subject to the following conditions: 1) Within six months of preliminary plat approval,the applicant shall complete the following: a) the applicant shall provide adequate title evidence satisfactory to the City Attorney;b) the applicant shall pay all fees associated with the preliminary plat. All of the above conditions shall be met prior to the City accepting an application for final plat and prior to the commencement of any grading activity on the site. 2) The grading plan shall be updated to include the protective tree fencing necessary to preserve all vegetative areas identified for protection around the 5.15 acre residential parcel to the west of the subdivision. 3) The applicant shall work with the City and Washington County to identify and reserve sufficient space for a future trail corridor along the western right-of-way line of Manning Avenue. 4) The applicant shall submit a landscape plan prepared by landscape architect for review and approval by the City. The landscape plan submittal will include a tree protection and replacement plan consistent with City ordinances. 5) The final plat will incorporate all review comments from the City's landscape architect, including the selection and mix of plantings within storm water basins and infiltration areas. 6) The landscape plan shall include additional plantings around the Northern Natural Gas j utility site. 7) The proposed access to Manning Avenue will be permitted as a temporary access until such time that the Village Parkway is connected to 30th Street. The construction plans will be updated to reflect the temporary nature of this street. S) The applicant shall be responsible for the construction of all improvements within the Manning Avenue (CSAH 15) right-of-way as required by Washington County and further described in the review letter received from the County dated June 24, 2014. 9) The developer shall follow all of the rules and regulations spelled out in the Wetland Conservation Act, and shall acquire the needed permits from the appropriate watershed districts for the storm water management system prior to the commencement of any grading or development activity on the site. 10)The applicant shall enter into a maintenance agreement with the City that clarifies the individuals or entities responsible for any landscaping installed in areas outside of land dedicated as public park and open space on the final plat. 11)The developer shall provide an updated accounting of the land to be dedicated for park purposes prior to submission of a final plat. If required, the developer shall be required to pay a fee in lieu of park land dedication equivalent to the fair market value for the amount,of land that is required to be dedicated for such purposes in the City's Subdivision Ordinance less the amount of land that is accepted for park purposes by the City. Any cash payment in lieu of land dedication shall be paid by the applicant prior to the release of the final plat for recording. 12)Any land under which public trails are located will be accepted as park land provided the developer constructs said trails as part of the public improvements for the subdivision. 13)All required modifications to the plans as requested by the City Engineer in a review letter dated June 26, 2014 shall be incorporated into the plans prior to consideration of a final plat. 14)The City and developer will determine the appropriate distribution of future costs associated with the Village Parkway railroad crossing improvements as part of a developer's agreement for any portion of Easton Village. 15)The developer shall address any comments from Metropolitan Airport Commission as part of a final plat submission for any portion of Easton Village. MAC will be asked to comment on the landscape plan, and the plan shall be revised to address any specific comments concerning the appropriate vegetation to be planted within storm water facilities. 16)The landscape plan shall be revised to eliminate all trees planted within the Lake Elmo Airport Regulatory Protection Zone. 17)The final plat shall include a paved trail connection between Lots 13 and 14 of Block 3. 18)The applicant shall submit written acknowledgement from property owner of the parcel immediately to the south of Easton Village concerning the storm water being outlet running into their property. 19)The applicant is encouraged to incorporate elements from the Lake Elmo Theming Study into the open space areas within the subdivision. 20)The developer shall obtain all required permits from Northern Natural Gas to perform construction work over the gas line that runs from north to south across this site. 21)The developer shall be required to extend sewer to the northernmost boundary of the site. Passed and duly adopted this 15'h day of July 2014 by the City Council of the City of Lake Elmo, Minnesota. Mike Pearson, Mayor ATTEST: Adam Bell, City Clerk '11W CITY OF PLANNING COMMISSION 1KE -L DATE:6/30/14 AGENDA ITEM;,4A—PUBI.,It HEARI>*IG CASE#2014-21 ITEM: Easton Village Preliminary Plat SUBMITTED BY: Kyle Klatt, Planning Director REVIEWED BY: Nick Johnson, City Planner Jack Griffin, City Engineer Lake Elmo Development Review Committee SUMMARY AND ACTION QUESTED-. The Planning Commission is being asked to consider a Preliminary Plat request from Easton Village, LLC, 2140 West County Road 42,Burnsville, MN for a 217 unit single family residential subdivision to be located on'98.47 acres west of Manning Avenue and in-imediately south of the Union Pacific railroad corridor in the Village Planning Area, Staff is recommending approval of the request subject to compliance with a series of conditions as noted in this report. GENERAL INFORMATION N Applicant: Easton Village,LLC,(Tom.Wolter) 2140 West County Road 42 Burnsville, MN Properoy Owners: Same Locution: Section 13,Township 29 North, Range 21 West in Lake Elmo,north of 30th Street,west of Manning Avenue, and south of the Union Pacific railroad right-of- way, PID Numbers 1.3.029.21.I4.0002, 13 029.21.41.0001, 13.029.21 A2.0001 and 13,029.21,13.0001 Request: Application for preliminary plat approval of a 217 unit residential subdivision to be named Easton Village. Existing Land Use: Agriculture,Woods/Natural Vegetation Current Zoning: RT--Rural Transitional Proposed Zoning: L.DR—Urban Low,Density Residential Surrounding Land Use: North—vacant/agricultural land; west--single family home, City park, natural vegetation, south—vacant/agricultural land; east—Lake Elmo Airport (Baytown Township) Surrounding Zoning: RT—Rural Transitional, PF—Public and Quasi.-Public Open Space Cwnprehenshi e flan: Village Urban Low Density Residential (1.5 - 2.5 units per acre) PUBLIC HEARING ITEM 4a -,PUBLIC HEARING 2 -ffistoly: Property was included in Village Planning Area boundary and municipal sewer service area as defined in the 2013 Village Land Use Plan. Site has historically been used for farning activities, including the growing of agricultural crops. Sketch Plan review by Planning Commission on 1/27/14. AUAR for the project area approved by the City in May of2009. Deadline for Action: Application Complete—6/13/14 60 Day Deadline—8/13/14 Extension Letter Mailed—No 120 Day Deadline— 10/13/14 Applicable.Regulotions: Chapter 153 — Subdivision Regulations Article 10—Urban Residential Districts (LDR) §150.270 Storm Water,Erosion, and Sediment REQUEST DETAILS The City of Lake Elmo has received a request from Easton Village,LLC for a preliminary plat to subdivide approximately 98 acres of land within the Village Planning Area into 217 single-family residential housing sites. The proposed subdivision would be located immediately south of the Union Pacific rail line that cuts through the bottom half of the Village Planning Area, and would extend from the Manning Avenue right-of-way to easternmost line of Reid Park. The development site has formerly been referenced as the Anchor Bank property; which also includes a large area north of the railroad tracks. At,this time,the developer is only seeking to plat the land south of the railroad right-of-way, and will bring a preliminary plat forward on the northern site at a future date. The subdivision site is presently used for agricultural purposes, and therefore has very little in the way of larger trees or other landscape features. Almost all of the trees on the applicant's site are located within the extreme western portion of the land, either around an existing single-family parcel of 5.15 acres in size, along the western property boundary, or in a windrow of trees along the properly line to the south. When reviewing drainage patterns in the Village Area,it becomes obvious that the site under consideration accepts a large amount of storm water as it travels north to south and eventually into the Downs Lake watershed basin. With the recent heavy rains, the water moving through the site is readily apparent when driving by on Manning Avenue, A major component of the City Engineer's comments focus on storm water,which is the most significant site constraint that the applicant will need to properly address. The transportation infrastructure surrounding the site also plays a major role in planning for the proposed subdivision because of the constraints it places on the site. In particular,the property to be subdivided is bordered by a major county roadway, Manning Avenue,that is planned for expansion to a four-lane section within the next several years. The site is further bordered by the Union Pacific rail line,which typically carries around 6 trains each day, and is immediately across f-orn the Lake Elmo Regional Airport. The extreme northeast comer of the site is in a runway protection zone, which extends across the rail road tracks into the applicant's northern property. The location of airport safety zones in this area is one of the reasons that the developer is planning open space and storm water infiltration areas in the northeast portion of the site and why the site south of the tracks has been selected for development first. A significant feature of the Easton Village preliminary plat is the proposed construction of an initial segment of the Village Parkway minor collector roadway. This road will.ultimately provide a PUBLIC HEARING ITEM 4a—PUBLIC HEARING 3 connection between Highway 5 in the northern part of the Village Area to 30"'Street at the southern end of the Village. Village Parkway, as depicted in the attached plans,has been designed to conform to the City's specifications for this roadway in terms of right-of-way width(80 feet), road width(32 feet),boulevard areas, and the location of a sidewalk and trail within the tight-of-way. Because the road will be primarily providing access to the adjacent residential lots,the specifications for the road do not call for separated driving lanes with a center median. The internal road system has been designed to accommodate the Planning Commission's request for a modified grid layout that makes use of cul-de-sacs while still allowing for pedestrian connections back to the Village Parkway trail. The primary access into the development will be from a new connection to Manning Avenue immediately across from an existing entrance into the Lake Elmo Airport, Staff is recommending that this access road be used on a temporary basis until such time that the Village Parkway connection to 30'h Street is completed. In terms of parks and trails, the preliminary plat includes a fairly extensive system of trails that provide for internal connections to the planned lots and that will also traverse the open space in the northern and western portions of the plat. Consistent with previous direction from the Planning Commission,the developer has added trail connections at the end of the cul-de-sacs(with an exception that will be addressed in the comment section of this report) and has extended trails to the western property boundary. The western trails could potentially extend into Reid Park or through an adjacent parcel north of Reid Park. There is one larger 1.36 acre park planned within the middle portion of the site on Outlot D, with larger open space areas planned in Outlots B, H,and K. There are two parcels that will be partially surrounding by the proposed development along its western boundary, including a 5.15 acre residential lot owned by Elzabeth Miner and Scott Lampert and a 2.6 acre parcel owned by Northern Natural Gas and used for a utility station. Both of these lots are accessed via a private driveway connection across the railroad that would be eliminated under the proposed subdivision plan. These sites will be able to access the planned public roadway system serving the lots in Easton Village. The proposed storm water management plan lbr Easton Village includes a large and very deep storm water basin in the northeast part of the site, with smaller facilities located along the railroad right-of- way. All storni water runoff is therefore being direction north and around the residential homes, and will eventually outlet to into the planned storm water improvements on the property to the south. The developer will need to obtain pern-iission from this property owner to move forward with the plan as proposed. The applicant has not yet obtained the proper permits from the Valley Branch Watershed District for the project,and will need to address any permitting requirements that come out of this review. As the first project that will be seeking a connection to the Village Trunk Sewer line,the developer will need to make the initial connection to the Reid Park lift station as a part of this project. This connection will cross the southerly parcel currently under contract with Gonyea Homes, and both parties have indicated that they are agreeable to this extension. In this case, Gonyea and Easton Village, LLC have been coordinating a larger sewer extension project that will bring public sanitary sewer services to the northern portion of the Village and tic into the City's planned infrastructure project for 39"Street. With the platting and development of Easton Village,a significant piece of this larger sewer project will be constructed with this development. Water will be extended via a stub from the adjacent property and will connect to existing lines in the Village. The applicant is proposing to bring forward a final plat for Easton Village development in stages, starting with the southeast portion of the property that will be served by the Manning Avenue access road, PUBLIC HEARING ITEM 4a—PUBLIC HEARING 4 PLANNING AND ZONING ISSUES The Easton Village site is guided for Village Urban Low Density development in the City's Comprehensive Plan,and Staff is recommending that the zoning for the site be established as LDR— Low Density Residential. The overall subdivision plan has therefore been prepared in order to comply with the district standards for the LDR districts in terms of lot size,lot widths,building setbacks, and other design criteria. With the recent influx of subdivision and land applications, Staff will be bringing a broader Zoning Map Amendment proposal forward at the July 141h Planning Commission meeting in order to more efficiently notice and prepare zoning map amendments for each of these developing areas. The arrangement of lots and blocks within the subdivision follows a fairly rigid grid pattern as one moves from cast to west through the subdivision,but with cul-de-sacs off of the Village Parkway due to the City's access spacing requirements along this roadway. The proposed roadways have been designed in conformance to City standards,with the exception of the"eyebrow"pull out areas located at the curve of several streets. These road features will-need be subject to furd-ler review by the City's Engineering and Public Works Departments. Alt other aspects of the road and subdivision layout conform to applicable subdivision ordinance requirements. Although the proposed street system meets City requirements,the platting of Easton Village will include the southerly extension of the Village Park-way that will cross the Union Pacific rail line. The City will need to work with the railroad to obtain the necessary permits to create a new crossing, and this permitting process will likely take some time to complete. The City has been given initial feedback from the railroad that a new crossing will be considered in this location,but will require the closing of at least one existing public crossing as part of the permit. Staff is continuing to work towards making a formal request to the railroad in order to ensure that the planned crossing can move forward. In addition,the City needs to also determine whether or not the Easton Village,LLC should contribute towards the cost of the railroad crossing,or if this expense will be taken on by the City as a broader road improvement project. Sidewalks and trails are planned throughout the subdivision, and as with other recent subdivisions, Staff is recommending that sidewalks be installed on at least one side of all single-family residential streets. The proposed plans provide for sidewalks consistent with the Staff recommendation. In addition to the internal trails and sidewalks that are proposed by the developer, the City has asked that the Village Park-way Corridor include a I 0-foot bituminous trail on one side of the road and a six-foot sidewalk on the opposite side. The proposed plans conform to this request as well. The proposed development standards for the lots are included as pail of the attached subdivision packet, and each lot as depicted in the plans includes a description of the lot size, dimensions, and all required easements. The majority of the proposed lots are between 65 and 75 feet in width, and all meet the City's minimum area requirement of 8,000 for single family lots in a LDR district,with the smallest lot proposed at 8,100 square feet. The site plans further illustrate that throughout the single family area the lots will average 10,489 square feet,which exceeds the minimum requirements by a fairly wide margin. The following is a general summary of the subdivision design elements that have proposed as part of the Easton Village preliminary plat and plans: PUBLIC HEARING ITEM 4a—PUBLIC HEARING Zoning and Site Inforination: * Existing Zoning: RT—Rural Transitional * Proposed Zoning: LDR * Total Site Area: 98.47 acres * Total Residential Units: 217 * Proposed Density(Net): 2.5 units per acre * REC Units from Comp Plan: 148-246 (using gross area calulcation) Proposed Lot Dimensional Standards: • Min. Lot Width: 65 ft, • Lot Depth: 100 ft. (130 ft. typical) • Lot Area: 8,000 sq. ft, (8,100 min.) • Front Yard Setback: 25 ft. • Side Yard Setback: 5 ft. garage, 10 It.primary building • Rear Yard Setback: 20& Proposed Street Standards: • ROW Width—Local 60 ft. (per Subdivision Ordinance) • ROWIA7idth--Minor Collector 80 feet • Street Widths—Local: 28 ft. (per City standard) • Street Width—Minor Collector 32 ft. —per City standard The standards, listed above are all in compliance with the applicable requirements from the City's zoning and subdivision regulations. Based on Staff's review of the preliminary plat,the applicant has demonstrated compliance with all applicable code requirements at the level of detail that is required for a preliminary plat. As with any new, subdivision the City Code requires that a portion of the plat be set aside for public park use. In this case, the applicant has indicated that certain outlot areas will be dedicated to the City for this purpose,including Outlots D and portions of B and H. Since a large portion these areas represent green belt or trail corridors and are not suitable for other types of active recreation usage,it is Staffs recommendation that the City only accept the trail corridors as part of the park land dedication requirements if the developer constructs the planned trail over these areas in conjunction with other required infrastructure improvements. As a general policy, Staff is reconunending that the City consider accepting smaller land dedications in exchange for a more robust and connected trail system that will provide access to the City's numerous parks(including the regional park preserve). The Subdivision Ordinance requires 10% of the land in urban residential districts to be set aside as open space, which totals 9.84 acres. The areas to be dedicated for public use add up to 7.96 acres based on the applicants calculation, which leaves the applicant 1.88 acres short of the required land dedication. Please note that Staff was having a difficult time following the area calculations included in the subdivision materials, and is recommending that these calculations be subject to further review by Staff and the developer. In addition, the developer does own additional land north of the railroad line that will include additional dedications of park land, and the City may want to consider future land dedications as part of the current subdivision review. This is an issues that can be resolved prior to submission of a final plat. PUBLIC HEARING ITEM 4a—PUBLIC HEARING 6 REVIEW AND ANALYSIS City Staff has reviewed the proposed preliminary plat, which has gone through several versions in advance of the formal application being accepted as complete by the City. During the course of these reviews, several of the issues and concerns that were pointed out by Staff have been addressed by the applicant with updated submission documents;however, there are other elements of the plat that must still be addressed or corrected by the applicant,primarily as it relates to storm water management, In general, the proposed plat will meet all applicable City requirements for approval, and any deficiencies or additional work that is needed is noted as part of the review record. Because of its location in the Village Planning Area, Easton Village will not be subject to a separate environmental review as long as the project is consistent with the development scenarios studied under the Village Area AUAR. The project is consistent with the City's Comprehensive Plan for the area, and the Comprehensive Plan was designed to be consistent with the AUAR. Where applicable, Staff has recommended condition of approval to ensure that the development conforms to the AUAR Mitigation Plan. The City has received-a detailed list of comments from the City Engineer and the Washington County concerning the proposed subdivision,in addition to general comments from the Valley Building Official and Fire Chief which are incorporated as part of the Staff comments below. In addition to the general comments that have been provided in the preceding sections of this report, Staff would like the Planning Commission to consider the issues and comments related to the following discussion areas as well: Comprehensive Plan. The proposed subdivision is consistent with the Lake Elmo Comprehensive Plan for this area and with the densities that were approved for the Village Planning Area as part of this plan. The net density for the development is at the upper end of the range allowed for the Village urban low density land use category of 2.5 units per acre. Furthermore,the overall number of RE C units planned inatches the overall numbers that were used for projecting the unit counts in this area. With the current zoning restrictions associated of the airport runway safety zones crossing the applicant's property north of the railroad tracks,the applicant is seeking the maximum allowed density for the southern property given the uncertainty over the potential densities that may ultimately be allowed north of the tracks. At present, Staff estimates that the current airport zoning would allow no more than half of the projected density in this future development area. Other aspects of the Comprehensive Plan relate to the Easton Village subdivision as follows: o Transportation, The City's transportation plan calls for the construction of a minor collector road that will connect the northern and southern portions of the Village. Staff views this road as a critical piece of the transportation infrastructure that is needed to serve the densities that have been planned for this area. The applicant has incorporated the right-of-way at the width necessary to construct the minor collector as pail of its preliminary plat. The plan does not include any specific language concerning the proposed Manning Avenue connection, although Washington County has noted that this connection will divert some traffic that would otherwise be using the 30"' Street/Manning Avenue intersection. There will not be enough future traffic along Manning Avenue to support a signalized intersection at both intersections. PUBLIC HEARING ITEM 4a—PUBLIC HEARING 7 • Parks. The Village Land Use Plan calls for a larger park area along both the northern and southern edge of the railroad right-of-way, and the proposed development includes open space and a trail along the railroad's southern boundary. This area is not as large as depicted in the Comprehensive Plan;however,the applicant has expressed concern that the open space and/or park dedication on the northern property may need to expand due to airport zoning restrictions. Based on the Park Commission's review of the sketch plan., the Park Commission was interested in the more robust trail system and potential expansion of park areas north of the rail line consistent with the developer's preliminary plat. • Water. Water is being stubbed into the site from an adjacent property and will connect to the broader Village(and City)water system. The City recently installed Well Number 4 just north of the Village consistent with the City's Water Plan,and there is adequate supply to provide for the proposed development. • Sanitary Sewer, Sewer will be extended to the development from the Reid Park lift station,but will need to cross the property to the south(:under contract with Gonyea Homes). This project is part of a larger project to bring sewer to the northern portions of the Village, and both Easton Village and Gonyea are cooperating on the line south of the railroad. • Phasing, All of the Village is identified as a Stage I phasing area for development, and the preliminary plat documents that adequate public facilities are available or will be constructed as part of the project to serve the subdivision. Zoning, As noted above, future zoning action will be necessary to change the zoning of the subject parcels from RT to LDR. A zoning map amendment to achieve the necessary change will be brought before the Planning Commission in the near future. Ahport Zoning Lvsues, The northeastern portion of the site lies within a runway protection zone for the Lake Elmo Airport, and development activity of any kind is severely restricted in this zone. The proposed infiltration basin is acceptable; however,there are some trees and other plantings depicted on the plans that will likely be deemed incompatible with the protection zone(RPZ). The Metropolitan Airports Commission(MAC)did discuss Easton Village with Staff prior to the Planning Coinfission meeting, and requested that the developer consider potential noise and other impacts associated with the airport as the development progresses. Staff is recommending that the landscape plan be reviewed by MAC to ensure conformance with RPZ requirements and to help address airport concerns over the landscaping of storm water ponds outside of the RPZ. The City is continuing to work with the MAC and MnDOT aeronautics to develop airport zoning that will address airport zoning restrictions on the northern Easton Village property. Subdivision Requirements. The City's Subdivision Ordinance includes a fairly lengthy list of standards that must be met by all new subdivisions, and include requirements for blocks, lots, easements, erosion and sediment control,drainage systems,monuments, sanitary sewer and water facilities, streets,and other aspects of the plans. The majority of these requirements have been addressed as part of the City Engineer's comments(which are summarized below) or have been reviewed as part of Staffs ongoing communications with the applicant regarding the project. Infi-astructure. The developer will be required to construct all streets, sewer,water, storm water ponds, and other infrastructure necessary to serve the development. The responsibility PUBLIC HEARING ITEM 4a--PUBLIC HEARING for the costs associated with the future Village Parkway railroad crossing still needs to be discussed between the City and the developer. Landscaping. The Cit),'s consulting landscape architect has reviewed the prelirninary landscape plan and noted that the plans submitted were not prepared by a landscape architect as per the City's ordinance. The plans do provide calculations to document compliance with the ordinance,but these calculations show that the project is short on the number of trees, but exceeds the requirements for the size(in terms of caliper inches) of the proposed trees. Staff is recommending that a plan,prepared by a landscape architect,be submitted as a condition of approval, and that this plan be reviewed for consistency with the City's requirements. Tree Preservation and Protection, The City recently adopted a tree preservation and protection ordinance; and the subdivision plans include a description of the tress and sizes of these trees to be removed. There is no related replacement plan consistent with the City's requirements included in the attached materials. Staff is recommending that this plan can be reviewed with an updated landscaped plan given the relatively low number of trees that will be impacted by the development. Green BeltlBuffer. The Village Land Use Plan includes a green bell/open space area around the proposed residential development areas. The plan does not identify a specific dimension for the greenbelt, and instead noted that each development will be reviewed for consistency with the general plan. In the case of Easton Village,the developer is proposing to accommodate storm water retention and infiltration within a buffer area along Manning Avenue, and the width of this buffer will vary from approximately 600 feet in width on the north part of the subdivision to 100 feet in the southern portion of the subdivision. Alatural Area Preservation. The Village AUAR identifies primary and secondary ecologically sensitive areas throughout the planning area, and a larger primary area is located on what is labeled as Outlot K on the preliminary plat. This area is shown as an open space area within the plat, and will therefore not be developed for residential lots. Because this area is located adjacent to Reid Park,Staff is recorru-nending that this parcel be considered for park land dedication. Existing Residential Parcel. The proposed development will plat single family homes adjacent to the Larnpert/Minor parcel in the eastern portion of the subdivision. The applicant's plan preserves most of the trees and landscaping around this parcel; Staff is recommending the proposed protective tree fencing depicted on the existing conditions plan also be shown on the grading plan to help ensure that as'few trees as possible are impacted by the construction activity. Streets and Transportation. The proposed street system has been designed to comply with all applicable subdivision requirements and City engineering standards. Staff is requesting that the plans for Village Parkway include all design elements as requested by the City, including the street trees,landscaping, lighting, signage, and fencing proposed as part of the City's therning project prepared by Damon and Farber Associates. Other transportation comments from Staff include the followin- o Manning Avenue Access. The proposed access to Manning Avenue will meet County access spacing and other design requirements with the modifications as requested in the Washington County review comments. However, after further reviewing the overall transportation plan for the Village, Staff is recommending that this access be approved as a temporary access until such time that Village Parkway is PUBLIC HEARING ITEM 4a—PUBLIC HEARING 9 extended to 30'h Street. Staff is recommending this course of action for the following reasons- 1)the comiecting road between Manning Avenue and Village Parkway will be a heavily travelled segment and serve as a de facto extension of the park-way,2) residents along this stretch will experience heavy amounts of traffic and will likely run into times when queuing lines from Manning extend across their driveways, and 3)removing traffic from the Manning Avenue/30" Street intersection will greatly decrease the potential for this intersection to be signalized at some point in the future. o Trails, The sketch plan included a trail conmection between Lots 13 and 14 of Block 3 on the preliminary plat. Staff is recommending that,that this connection be included in the final plat. Street Names, Staff is continuing to work on implementing a clear and consistent naming system for new streets in the community and will need to provide names for the streets within Easton Village. As a condition of approval, Staff is asking that the applicant continue to work with the City at developing street names for the project,and that these names be included with the final plat submission. City.Engineer Review. The City Engineer has provided the Planning Department with a detailed comment letter as a surranary of his preliminary plat review. Staff has incorporated the more significant issues identified by the Engineer as part of the recommended conditions of approval, and has also included a general condition that all issues identified by The City Engineer must be addressed by the applicant prior to approval of a final plat for any portion of the Easton Village subdivision. Storm water management is a significant concern as noted in the comments, and the applicant is advised to continue working with the watershed district to ensure the storm water management plans will meet Valley Branch requirements. • Fire Department Review. The Fire Chief has reviewed the plat and has requested that additional buffering be provided between the proposed homes and Northern Natural Gas utility site. He has also asked that the spacing of fire hydrants comply with the City's requirements. The City Engineer will be taking these comments into consideration during its review of future construction plans for this subdivision. • Washing-ton CounV Review. County Staff has reviewed the Easton Village plat and provided specific conurients to the City in a letter dated June 24, 2014. The most significant of the County's concerns is that the applicant will need to make improvements to Manning Avenue in order to construct the proposed access into the subdivision. These improvements will required whether or not the access road is temporary or permanent. As a condition of approval, Staff has noted that the applicant will be responsible for address all of the County's review comments. • Watershed Districts. The project area lies within the Valley Branch Watershed District; the developer will need to secure permits from the watershed district in order to proceed with the development as planned. • A UAR Mitigation Plan. As projects within the Village Planning Area come forward, Staff is continuing to monitor each development for consistency with the AUAR and to make sure that the mitigation plan is being properly addressed either as part of broader City actions or directly through appropriate development plans. In this case,the mitigation elements that are most directly applicable to the Easton Village include the following; PUBLIC HEARING ITEM 4a—PUBLIC HEARING 10 o Railroad setbacks and Noise, The proposed plat establishes a larger setback between the rail line and individual homes within the subdivision by incorporating outlots alone the southern edge of the railroad right-of-way. o Storm Water Management. The storm water management system has been designed to comply with City and Watershed District requirements. The larger amount of open space,including ponding areas, is consistent with the expectations established in the AU AR. o T a ffic. The crossing of the railroad is a critical component of the transportation plan and the proposed plans anticipate this crossing. The eventual eliminationof the Manning Avenue access will help keep anticipated improvements at 30tb and Manning a viable option. w Railroad Crossing. The design of the railroad crossing, and in particular.the necessary improvements within the Village Parkway to design for a whistle-free crossing, should be further evaluated with the developer. Staff is recommending that the final development plans include a design that will allow for a future whistle-free crossing. Based on the above Staff report and analysis, Staff is recommending approval of the preliminary plat with several conditions intended to address the outstanding issues noted above and to fin-ther clarify the City's expectations in order for the developer to move forward with a final plat. The recommended conditions are as follows: Recommended Conditions of Approval: I) Within six months of preliminary plat approval, the applicant shall complete the following: a) the applicant shall provide adequate title evidence satisfactory to the City Attorney; b) the applicant shall pay all fees associated with the preliminary plat: All of the above conditions shall be met prior to the City accepting an application for final plat and prior to the commencement of any grading activity on the site. 2) The trading plan shall be updated toinclude the protective tree fencing necessary to preserve all vegetative areas identified for protection around the 5,15 acre residential parcel to the west of the subdivision. 3) The applicant shall work with the City and Washington County to identify and reserve sufficient space for a future trail corridor along the western right-of way line of Manning Avenue, 4) The applicant shall submit a landscape plan prepared by landscape architect for review and approval by the City. The landscape plan submittal will include a tree protection and replacement.plan consistent with City ordinances. 5) The final plat will incorporate all review comments from the C ty's landscape architect, including the selection and mix of plantings within storm water basins and infiltration areas. 6) The landscape plan,shall include additional plantings around the Northern Natural Gas utility site. 7) The proposed access to Manning Avenue will be permitted as a temporary access until such time that the Village Parkway is connected to 301h Street. The construction plans will be updated to reflect the temporary nature of this street. PUBLIC HEARING ITIyM 4a PUBLIC HEARING 11 S) The applicant shall be responsible forthe construction of all improvements within the Manning Avenue(CSAH 15)right-of-way as required by Washington County and further described in the review letter received from the County dated June 24,2014, 9) The developer shall fallow all of the rules and regulations spelled out in the Welland Conservation Act, and shall acquire the needed permits from the appropriate watershed districts prior to the commencement of any grading or development activity on.the site. 10)The applicant shall enter into a maintenance agreement with the City that clarifies the individuals or entities responsible for any landscaping installed in areas outside of land dedicated as public park and open space on the final plat. 11)The developer shall provide an updated accounting of the land to be dedicated for park purposes prior to submission of a final plat. If required, the developer shall be required to pay a fee in lieu of park land dedication equivalent to the fair market value for the amount of land that is required to be dedicated for such purposes in the City's Subdivision Ordinance less the amount of land.that is accepted for park purposes by the City. Any cash payment in lieu of land dedication shall be paid by the applicant prior to the release of the final plat for recording. 12)Any land under which public trails are located will be accepted as park land provided the developer constructs said trails as part of the public improvements for the subdivision. 13)All required modifications to the plans as requested by the City Engineer in a review letter dated June 26,2014 shall be incorporated into the plans prior to consideration of a final plat. 14)The City and developer will detennine the appropriate distribution of future costs associated with the Village Parkway railroad crossing improvements as part of a developer's agreement for any portion of Easton Village, 15)The developer shall address any comments from Metropolitan Airport Commission as part of a final plat submission for any portion of Easton Village. MAC will be asked to comment on the landscape plan, and the plan shall be revised to address any specific comments concerning the appropriate vegetation to be planted within storrn water facilities. 16)The landscape plan shall be revised to eliminate all trees planted within the Lake Elmo Airport Regulatory Protection Zone. 17)The final plat shall include a paved trail connection between Lots 13 and 14 of Bloch 3. 18)The applicant shall submit written acknowledgement from property owner of the parcel immediately to the south of Easton Village concerning the storm water being outlet running into their property, 19)The applicant is encouraged to incorporate elements from the Lake Elmo Therning Study into the open space areas within the subdivision. 20)The developer shall obtain all required permits from Northern Natural Gas to perform construction work over the gas line that runs from north to south across this site. 21)The developer shall be required to extend sewer to the northernmost boundary of the site. PUBLIC HEARING ITEM 4a--PUBLIC HEARING 12 DRAFT FINDINGS Staff is recommending that the Planning Commission consider the following findings with regards to the proposed Easton Village preliminary plat. • That the Easton Village preliminary plat is consistent with the Labe Elmo Comprehensive Plan and the Future Land-Use Map for this area. ® That the Easton Village preliminary plat complies with the City's Urban Low Density Residential zoning district. • That the Easton Village preliminary plat complies with all other applicable zoning requirements, including the City's landscaping, stone water,sediment and erosion control and other ordinances. ® That the Easton Village preliminary plat complies with the City's subdivision ordinance. • That the Easton Village preliminary plat is consistent with the City's engineering standards. . CC I ENDATI N Staff recommends that the Planning Commission recoanmend approval of the Easton Village preliminary plat with the 21 conditions of approval as listed in the Staff report. Suggested motion: `Move to recommend approval of the Easton Village preli inaly plat with the 21 conditions of approval as drafted by Staf�"' ATTACHMENTS: . Application 1~orni.( ) 2. Preliminary Plat Narrative 3. Legal Description 4. Wetland Evaluation Report(Summary) S, Review Comments: a. City Engineer b. Washington County c. Landscape Architecture,Inc. 6. Preliminary Plat and Plans(37 sheets) ORDER OF BUSINESS: - Introduction.................... ..................................................................Planning Staff -- Report by Staff..................................................................................Planning Staff .. Questions from the Conarnission............................Chair&Commission Members - Open the Public Hearing.......................—.......................................................Chair - Close the Public Hearing...,.............. .........----...... ....-........I.......... Chair PUBLIC:HEARING ITEM 4a--PUBLIC: HEARING 13 Discussion by the Commission..............................Chair&Commission Members Action by the Commission............................ ......:Chair&Comm ssion Members PUBLIC HEARING ITEM 4a--PUBLIC HEARING Date Received: �Tlit? CITY OF 651-747-3900 Received By: i� LN40 3800 Laverne Avenue North LU File#: Lake Elmo,IVIN 55042 PRELIMINARYPLAT APPLICATION Applicant: F yr V.I, �z Address: Cvn. .1 YtsL,'j e AYO 3 Phone#: 5-1 2-1 Email Address: Fee Owner: A t Address: Phone : Entail Address: Property Location (Address and Complete(long)Legal Description: General information of proposed subdivision: Conducted pre-application meeting with Staff? Yes No In signing this application,I hereby acknowledge that I have read and fully understand the applicable provisions off the Zoning Ordinance and current administrative procedures. I further acknowledge the fee explanation as outlined in the application procedures and hereby agree to pay all statements received from the City pertaining to additional application expense. Signature of applicant. "�� ' ' Date: " 7 City Use Only Planning:Zoning District: _ Reviewed by: Date: Subject to the following conditions: _. Engineering:Reviewed by: _Date: Subject to the following conditions: S:APlanning-Building De.porirr-jeni\Forrrfs;Perniii Appkalions\Prelirninary Plat Applicolion'3.1 M-Aocx Revised 9%1412P13 3;14 PM Lake Elmo City Hall TI rr CITY OF 551-747-3900 LAKE ELMO 3800 Laverne Avenue North Lake Elmo, MN 55042 AFFIRMATION OF SUFFICIENT INTEREST i hereby affirm that I am the Fee title owner of the below described property or that I have written authorization from the owner to pursue the described action. Name of applicant cz�f.1 4`,i4w ( lease Print) Street address/legal description of subject property Signature Date If you are not the Fee owner,attach another copy of this form which has been completed by the fee owner or a copy of your authorization to pursue this action. If a corporation is fee title holder, attach a copy of the resolution of the Board of Directors authorizing this action. If ajoint venture or partnership is the fee owner, attach a copy of agreement authorizing this action on behalf of the jaunt venture or partnership. Revised 90112013 IN PtV Lake Elmo City Hall rt Ir_ ("'ITY car, 651-747-3900 L�K E ELMO 3800 Laverne Avenue North Lake Elmo, MN 55042 ACKNOWLEDGEMENT OF RESPONSIBILITY This is to certify that I am making application for the described action by the City and that 1 am responsible for complying with all City requirements with regard to this request. This application should be processed in my name and 1 am the party whom the City should contact regarding any matter pertaining to this application. I have read and understand the instructions supplied for processing this application. The documents and/or information I have submitted are true and correct to the best of my knowledge. I will keep myself informed of the deadlines for submission of material and of the progress of this application. I understand that this application may be reviewed by City staff and consultants. I further understand that additional information, including, but not limited to,traffic analysis and expert testimony may be required for review of this application. I agree to pay to the City upon demand, expenses, determined by the City, that the City incurs in reviewing this application and shall provide an escrow deposit to the City in an amount to be determined by the City. Said expenses shall include, but are not limited to, staff time, engineering, legal expenses and other consultant expenses, I agree to allow access by City personnel to the property for purposes of review of my application. Signature of applicant 27..- ¢ z� Dated Name of applicant Ec,,5 f.L Va, r L Phone (Please Print) Name and address of Contact(if other than applicant)__ Revised 9M 112013 3 04 PM EASTOIV VIILA GX Preliminary Plat Narrative June 12, 2014 The project property consists of 98.5 acres located along the west side of Manning Avenue Forth about a quarter mile south of Highway 5 and bordered on the north by railroad tracks. The property is owned by Easton grillage, UC. The property is currently used for farming practices. The property is currently identified as Low Density Residential in the'Comprehensive Plan, Planned land Use section; No change is required or requested of the Comprehensive Plan designation. DENSITY/LOTS The density of the project is 2.20 units per acre of grass area and 2.38 net density, below the maximum allowed by the Comprehensive flan of 2.5 units per acre. The typical lot size as shown is 65 feet wide and 130 feet in length, providing a typical lot.area of 8,450 square feet, larger than the 8,000 minimum. The smallest proposed lot is 8,100 square feet. The average lot area is 1.0,489 square feet. All of the lots will meet or exceed the minimum standards, No variances or exceptions are anticipated. Proposed setbacks meet with the minimum established for this zoning district, 5-ft garage side, 10-ft house side, 25-ft front, 154ft corner side yard and 20-ft rear yard setback. EASTON VILLAGE PRELIMINARY PLAT NARATIVE Page 2 of 4 PARK AREA 7 99 PEN SPACE 18,90 LOT R A 52,25 RIGHT CE WAY 19.97 RU VVAY PROTECTION ZONE 4.77 STEEP SLOPE AREAS 2.65 TOTAL PROPERTY AREA 98,4 TOTAL PROPOSED OTS 217 PERCENT OF OPEN SPACEMARK 2 ,3% GROSS DENSITY 2,2 NET DENSITY' 2, (OPEN SPACE As with the concept drawing the preliminary plat document design includes a large amount of open space and park area. Approximately 27.3% of the project is either defined as park or open space, The area along :Manning Avenue North will provide for buffering of 100 feet or more, with ponds, berms and landscaping of this area, The concept was redesigned per our discussions with the Park Commission and the Planning Commission; with a reduction in park space oil the north of the property. Parks and neighborhoods will now be connected together with a trail system that has been expanded from the first concept, Reid Park will be connected to the development with a trail connection that will extend to the park (Outlot D) proposed for the first phase of the development, The proposed northern parks have been :reduced in size and reconfigured as a linear park system, once again with the goal of convecting neighborhoods together. Due to the location and use of the Clutlots, we are currently proposing to turn all Outlots over to the City for maintenance and care. The area designated as the infiltration area ineets with the requirements for the Runway Protection None for Runway 32 at the Lake Elmo .Airport. EA TON VILLAGE PRELIMINARY PLAT NARATIVE Page 3 of PHASING The phasing of the project is anticipated to begin with a 36 unit addition identified on sheet C5 of the plan set. Connection to grater and sewer through Reid Park would be a part of this first phase. Each additional phase would more than likely move north and then west. We anticipate that the first phase will involve the construction of the large ponds on the north and east of the project, and enough grading to ensure proper drainage for all portions of the project. Trunk sewer and water will also be part of Phase 1, as indicated on sheet C5. STREETS/TRAILS The street design for the local roads meets with the City Standard width and section. The collector road width and right of way width both meet with dimensions provided by City Staff. Both street sections will feature concrete curb and gutter with bituminous surfacing. The collector road provides a trail corridor and sidewalk. The trail is featured on the cast side of the road with the sidewalk on the west. The trails section meets City requirements of 8.5 feet in width and all sidewalks have been designed as 6 feet in width. The sidewalks are proposed on at least one side of the local roads, also helping to connect the neighborhoods together. A quiet zone design has been shown for the future railroad crossing, UTILITIES The home sites will be served with City Sewer and City Water from the new lift station and existing water nrain systems that will be extended to the property limits of this site as discussed with City Staff. Currently the design shows the sanitary sewer extending to the site from the property to the south. This system then continues through our site to the northwest property boundary and will serve as the trunk sewer that will provide service to the future developments north of Highway 5. The water may follow the same route or up the future collector road, this has yet to be decided and will be addressed in the near future with City Staff and other property owners to determine the best routing. STORM SE TER.AND PONDING One of the major challenges for the design of this subdivision was the large amount of water flowing through the site. The design incorporates retention ponds, detention ponds and a large infiltration pond to meet the rate and volume control for the property. Due to the limited outfall from the site the proposed pond on Outlot B has been designed with extra depth to allow for increased water EASTON VILLAGE PRELIMINARY PLAT NARATIVE Page 4: of 4 quality and to provide adequate material to be able to meet the freeboard separation for the proposed home sites. This ponding area is connected to the proposed infiltrations area with a rock Ater berm to help filter the water prior to entering the area. This design feature will help to minimize the future maintenance and improve the longevity of the infiltration capability. The ponding area on Outlot B will be dined extensively to insure the pond remains at its normal water elevation is maintain as best as possible. The ponding and infiltration as shown in Outlot B and Outlot I-I provide the needed rate and volume control for the entire subdivision, both of which have been designed with access for maintenance with the proposed trail system. The remaining drainage for the property is accomplished with the used of backyard swales, which act as retention only areas for flood conditions. Depending upon timing of the onyea's Development to the south, grading may have to occur on the'Schingen Property in order to facilitate the proper tinging of the construction of this development. This will be decided in the near future and will be incorporated into the construction documents and final phase of the project; All home sites have been designed with their lowest floor 2 feet: or more above the 100 Year High Water Elevation, and 1 foot above the emergency overflow elevations, Lookout type lots have been labeled with elevations that create proper drainage from love openings of the homes, with low openings 1 foot above emergency overflow points and with basements 2 feet above the 100-year flood events. NEIGHBORING PROPERTIES AND IMPACTS Due to the lack of neighbors to this parcel, no opposition has been received. The one adjoining resident is located on the western boundary and this development will have little impact on this parcel. A buffering of trees will remain between the new and existing neighbor. One benefit will be the future road connection, eliminating the current access easement used by the neighbor, which is a poorly graded and maintained gravel access to the gas facility in the northwest corner of the property. We have made early efforts to address issues associated with tine gas crossings and the Airport Runway Protection Zone. We have also made contact and had discussions with the County in regards to the location and type of access for this development, all done to help move this project to the next stage. i ( ) T ' E service beyond the expected Prepared for: LT File Number: 502715 Tom Wolters 21.40 County Road 42 West Burnsville, MN 55337 Attn: Tom Wolters Client File No.: 350 FOOT RADIUS REPORT LETTER Land Title, Inca hereby certifies that as of 3/12/2014, it has searched the public records in the Washington County Department of Property Taxation and finds the names and addresses of property owners within 350 feet of the property described as: All that part of the West Fifty-nine and one-half(59/a)rods of the West Half of the Northeast Quarter(W Y2 of NE%)of Section Thirteen (`13),Township Twenty-nine (29) North, Range Twenty-.one (21)West lying South of the right of way of the Chicago,St;Paul, Minneapolis &Omaha Railway Company; and also the North Half of the Southeast Quarter(N Y,of SE%)of Section Thirteen (13), Township Twenty-nine(29) North, Range Twenty-one (21,)West, excepting therefrom: Commencing at the Southwest corner of Northwest Quarter of Southeast Quarter(NW% of SE /) of Section Thirteen ('13),Township Twenty-nine(29) North,Range Twenty-one (21)West, East Oakdale Township, Washington County, Minnesota;thence North along the West line of.said Southeast Quarter(SE%)of Section Thirteen(1:3)for Two Hundred Forty(240)feet to the point of beginning of this description;thence continuing North along said West line of Southeast Quarter(SE l)for Six Hundred sixty-seven and eight tenths(657.8) feet; thence East at right angle for Thirty(3D)feet;thence Southeasterly by a deflection angle to the right Forty-six degrees twenty-eight minutes(46'28')for Two Hundred twenty and seven tenths (220.7)feet;thence Southeasterly by a deflection angle to the left Twenty degrees thirty-five minutes(20'35')for Two Hundred eighty-six and eight tenths (286.8)feet; thence South by deflection to the right Sixty-four degrees and zero seven minutes(64'07')and parallel with said West line of Southeast Quarter(SE%)for Three Hundred eighty-two and seven tenths(382.7) feet;thence West at right angle for Four Hundred forty(440)feet to the point of beginning. Exhibit l The above described tract is sold subject to an easement Thirty(30)feet in width,which is hereby reserved by the first party, sellers,for purposes of a roadway to provide access to the above described 5.1 acre tract,the Westerly line of said easement being described as follows: Commencing at the Southwest corner of the Northwest Quarter of Southeast Quarter(NW 1./4 of SE 1/4)of Section Thirteen (13),Township Twenty-nine (29) North, Range Twenty-One(21)West, East Oakdale Township,Washington County, Minnesota;thence North along the West line of Southeast 1/4 (SE 1./4)of Section Thirteen (13), being the North and South Quarter line of said Section Thirteen (13)for Nine hundred seven and eight tenths(907.8)feet to the point of beginning of this thirty (30)foot road easement;thence continuing North along said North and South quarter line of Section Thirteen (13)for Main Office-2200 County Road C west,Suite 2205-Roseville,MN 55113 website www.landtitleinc.com•phone number 651.638.1900-fax number 6S1.638.1994 EXHIBIT A LT File No.502715 Four hundred seventy-six and two tenths(476.2)feet being along said Westerly line of this thirty(30) foot road easement to'its intersection with the Southerly right of way fine of Chicago,St. Paul, Minneapolis &Omaha Railway Company, being the end of this easement. And also excepting therefrom: All that part of the Northeast Quarter(NE N)and all that part of the North Half of the Southeast Quarter(N l of SE l),all in Section Thirteen (13),Township Twenty-nine(29) North, Range Twenty-one (21)West,Village of Lake Elmo,Washington County, Minnesota, more particularly described as follows: Beginning at a point on the Southerly right--of-way line of the Chicago and North Western Transportation Company,said point being Sixty-six-(66)feet East of(as measured at right angles to)the North-South Quarter Section line of Section Thirteen (13),Township Twenty-nine(29)North, Range Twenty-one (21)West,Washington County, Minnesota;thence South,parallel with and Sixty-six(66) feet East of(as measured at right angles to) said North-South Quarter Section line for Three Hundred Thirty(330)feet;thence East at right angles for Three Hundred (300)feet;thence North at right angles for Four Hundred Twenty-four and Two Hundredths(424.02)feet to its intersection with said Southerly right-of-way of the Chicago and North Western Transportation Company;thence Southwesterly along said Southerly right-of-way of the Chicago and North Western Transportation Company for Three Hundred Fourteen and Thirty-nine Hundredths(314.39)feet to the point;of beginning. Together with an easement for ingress and egress over the following described tract; The West Sixty-six (66)feet of the Northeast Quarter(NE 1/4),excepting therefrom all that part thereof which lies North of Southerly right-of-way of the Chicago and North Western Transportation Company, and the West Sixty-six(66)feet of the North Half of the Southeast Quarter(N%of SE l). Excepting therefrom all that part thereof which lies South of a Westerly projection of the South line of the above described tract, all in Section Thirteen (13),Township Twenty-nine(29) North, Range Twenty- one (21)West,Washington County,Minnesota. And also excepting therefrom: That part of the Northeast Quarter of the Southeast Quarter of Section 13,Township 29 North, Range 21 West lying Easterly of a line 60.00 feet West of, measured at a right angle to and parallel With the centerline of County State Aid Highway 15 described as follows: Commencing at the East quarter corner of said Section 13,thence South 00 degrees 51 minutes 49 seconds East, bearing oriented to the Washington County Coordinate System,South Zone, along the East line of said Section 13 to the Southeast corner of said Section 13 and the beginning of the center fine to be described,thence North 00 degrees 45 minutes 51 seconds West a distance of 2700.00 feet, and said center line there terminating,Washington County, Minnesota, AND Page 2 of 4 EXHIBIT A CT File No.502715 The Southeast Quarter(SE%)of the Northeast Quarter(NE N);also the South Four Hundred Ninety-five (495) feet of the Northeast Quarter(NE%) of the Northeast Quarter(NE %); also that part of the East Three Hundred thirty-eight and twenty-five hundredths(338.25)feet of the West One-half(W %) of the Northeast Quarter(NE%) lying South of the North One Hundred twenty-eight and seventy- eight hundredths(128,78)feet thereof;all in Section thirteen (13) in Township Twenty-nine (29) North of Range Twenty-one (21). According to the United States Government Survey thereof. Excepting therefrom: That part of the Southeast Quarter of the Northeast Quarter and that part of the Northeast Quarter of the Northeast Quarter except the North 50 rods (825.00 feet)of Section 13,Township 29 North, Range 21 West lying Easterly of a line 60.00 feet West of,measured at a right angle to and parallel with the center line of County State Aid Highway 15 described as follows: Commencing at the East Quarter corner of said Section 13,thence South 00 degrees 51 minutes 49 seconds East, bearing oriented to the Washington County Coordinate System,South Zone,along the East line of said Section 13 to the Southeast corner of said Section 13 and the beginning of the center line to be described;thence North 00 degrees 45 minutes 51 seconds West a distance of3571.19 feet, thence North 00 degrees 54 minutes 55 seconds West a distance of 1000.00 feet,and said center line there terminating, except the Chicago and Northwestern Railroad right of way, Washington County, Minnesota. And Except that portion North of the Chicago and Northwestern Railroad right of way,Washington County,Minnesota. to be entries 1 through 11,inclusive,as shown on attached Exhibit A. Dated this 18th day of March, 2014 at 7 o'clock A.M. LA N D T TLE 1 By: '' '_fJ.r " An Akhorii 9;�3j nature Page 3 of 4 AA I KjOLHAUGENVIRONMENTAL SERVICES COMPANY Providing:Sound,Balanced,Comprehensive Natural Resource Solutions Memorandum Date: May 16, 2014 To: Karen Wold,Barr Engineering Thomas Hingsberger,Army Corps of Engineers Cc: Tom Walter From: Ben Carlson, Kjolhaug Environmental Services Company Rea Site Assessment for Wetland Habitat—Wolter Project in Lake Elmo, MN KES PROJECT#2014-033 On Thursday, April 24, 2014, Ben Carlson (Certified Wetland Delineator t#1125) with Kjolhaug Environmental Services (KES)reviewed the aforementioned parcel for potential wetland habitat. The parcel is located in part of the E 1/2 of Section 13, T29N, R21W, Washington County, Lake Elmo, MN. The site is comprised of four parcels for a total of 98.39 acres. The site was examined in 2005 by Kjolhaug Environmental Services and no wetland was identified within the project area(KES Project#2005-171,Hutchinson Property, dated August 18"', 2005). The intent of the site assessment was to determine if wetland was present at the project location and if present determine the extent. A Project Locution Map (Hudson and Stillwater Quads) (Figure ), the Minnesota Department of Natural Resources (MNT DNI2) Public Water Inventory Map (PWI) (Figure 2), the Washington County Soil Survey Map (Figure 3), and the National Wetland Inventory (NWI) Map (Figure ) were reviewed prior to the site visit and used in the site review process. Aerial images from 1980, 19811, 1983-2000, 2003, 2004, 2006, 2008, 2009, 2010, and 2013 were examined for cropping history and indicators of hydrology (Appendix A). The PWI and NWI maps indicate no wetland habitat within the project area. According to the Washington County Soil Survey map, the project area is napped with Antigo, Campia, Chetek, Comstock, and. Crystal Lake (all non-hydric) soil with. a small area of Auburndale (Hydric) soil in the SW corner of the site. It should be noted that the parcel to the south of the site was delineated by KJolhaug Environmental Services in 2013 and a small wetland was identified 26105 Wild Rose Lane,Shorewood,Minnesota 55331, Phone:952-401-8757, Fax;952-401-8798 south of the area mapped as Auburndale soil, however, the wetland area did not extend onto the Wolter's site. Site Review The project area gradually slopes from north to south with a slight drop in elevation across the site. The project area is currently used for agricultural production; the southwest comer of the project area is hardwood forest with a small wetland identified south of the property. Three areas (Sample Points A, B, and C) were assessed for potential wetland habitat, however, the areas were determined to be non-wetland. All three areas were located within plowed agricultural field and were lacking any vegetation. Sample Point A (SP-A) was located at the north end of a shallow drainage channel that runs from north to south (western channel). Sample Point B (SP-B) was located at the southern end of a shallow drainage channel that runs from north to south (eastern channel). Sample Point C (SP-C) was located at the south end of the western channel (South of SP-A). Soil borings were taken at each sample area and non-hydric soil was observed at each location. Sample Point A had water within 4" of the soil surface, Sample Points B and C were dry (no water in the borehole, see Data Sheets in Appendix B). A precipitation graph is included (Figure 5), for the year (From January I to April 24h) the area is 0.71" above normal for precipitation, the week prior to the site visit had 1.67" inches of precipitation. An FSA aerial photo review was performed for the site. Aerial images from 1980, 1981, 1983- 2000, 2003, 2004, 2006, 2008, 2009, 2010, and 2013 were examined for cropping history and indicators of hydrology (Appendix A). Precipitation data was obtained from the Minnesota Climatology Working Group Website Stillwater, MN Station). Antecedent precipitation conditions were compared to available years of imagery; years with normal precipitation conditions were 1980, 1981, 1983, 1984, 1985, 1991, 1992, 1994, 1995, 1996, 2000, 2004, and 2008. An assumed date of July I't was applied for each image. According to the WETS table (Figure 6) Sample Point A showed hydrology indicators 23% of the time (3 out of 13 years with normal precipitation), Sample Point B showed hydrology indicators 38% of the time (5 out of 13 years with normal precipitation), and Sample Point C showed hydrology indicators 46% of the time(6 out of 13 years with normal precipitation). The drainage channels are periodically visible throughout the historical imagery; however, the imagery may be misleading. Because of the ongoing erosion and drainage, signatures are present frequently; KES believes the signatures to be a false positive of hydrology indicators. During the early part of the growing season and into the early part of summer, much of the agricultural field is void of vegetation. During significant rain events, without vegetation to absorb or slow down the energy from the rain event, significant erosion occurs thus washing out the channels. The channels then shows up in aerial imagery (images are generally taken on our around July 1"). By the time the image has been taken the vegetation within the field has shown significant growth, however, the vegetation within the channel has been washed away, snaking the area looked drowned out or avoided, These areas may look like wetland on the historical images but are temporarily flooded drainage channels lacking persistent hydrology to meet jurisdictional wetland criteria. Based on this information and the fact that non-hydric soils were observed at each sample location, the areas associated with Sample Points A, B,, and C should be considered non-wetland, SumMary Certified Wetland Delineator, Ben Carlson reviewed the property and did not observe any jurisdictional wetland within the property. The KIWI map indicates no wetland habitat within the project boundary; the review areas had non-hydric soils and were lacking persistent hydrology indicators based on the long term photographic record, If you have any questions regarding this project, or need additional information, please do not hesitate to call me at 612-237-5996. Thank you; Ben Carlson, WDC (#1125) FOCUSENGINEERING, inc. MEMORANDUM Cara Geheren,P.E. 651.300,4261 Jack Griffin,P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Date: June 26, 2014 Chad lsakson,P.E. 651.300.42M To: Kyle Klatt, Planning Director Re: Easton Village Cc: Mick Johnson,City Planner Preliminary Plat Review Ryan Stemspksi, P.E.,Assistant City Engineer From: Jack Griffin, P.E., City Engineer An engineering review has been completed for the Easton Village development. A Preliminary Plan submittal was received on June 16,2014.The submittal consisted of the following documentation prepared by Erickson Civil: * Preliminary Plans dated June 12,2014. * An updated Preliminary Storm Water Drainage Report was not provided. STATUS/FINDINGS. Engineering review comments are as outlined below. Comments that are underlined indicate potential site plan changes that may impact the preliminary or final plat: AGENCY AND THIRD PARTY APPROVALS * The City must receive copies of the written approvals from Washington County to verify the proposed access to Manning Avenue(CSAN 15)together with any County requirements.Turn lane, by-pass lane and other improvements on Manning Avenue as required by Washington County must be identified and incorporated into the plans at the developer's cost. * Union Pacific Railroad must rovide a ravel of the location and rofile of the ro osed street and utilit crossings. * The City must receive copies of the written approvals from Northern Natural Gas for the proposed locations and profiles of the multiple street and utility crossings. Any conditions of approval must be provided. * The proposed drainage plan indicates the direct discharge of storm water runoff from the site to the property to the south. The applicant must submit written permission from the impacted property owner acknowledging and consenting to this discharge location,volume and rate(s). * Plan revisions are necessary to fully incorporate and comply with the Lake Elmo engineering design standards. Any changes proposed in the Lake Elmo engineering design standards, standard details, plan notes, or specifications must be clearly identified in a "change request" letter by the developer's engineer and submitted for consideration. ® The plans must include all applicable City standard details and must use City standard plan notes for the applicable plan sheets. All other plan notes must be removed where they duplicate or contradict the City standards. Plan standard details shall retain the Lake Elmo title block to indicate no changes. ® The phasing plan requires utilities to be extended within the street R/W of future street phases.The final design of these streets will be required as part of the Phase 1 approvals to initiate construction. * Easement widths appear to provide the 30 foot minimum utility width. Additional easements and amendments may be required as the plan continues to evolve through the process. PAGE 1 of 3 WATERMAIN AND SANITARY SEWER PLANS • Watermain stubs to adjacent property and pipe oversizing will continue to be reviewed by City staff as the development progresses forward and oversizing routes may need to be changed as part of the final construction plans. Watermain oversizing is paid by the City as a reimbursement addressed within the development agreement. • Sanitary sewer pipe stubs to adjacent property and pipe oversizing will continue to be reviewed by City staff as the development progresses forward. Revisions may need to be incorporated as part of the final construction plans. Sewer pipe oversiing has been accounted for through the Village East Trunk Sanitary Sewer project.Therefore,:the sewer pipe oversizing must be installed at no cost to the City. • A minimum of 10 feet of separation must be provided between the watermain and storm sewer along Lot 19, Block 3; Lot 5, Block 5;and Lots 16-22, Block 9. • City Standard Plan Notes must be added to all applicable utility plan sheets_ All other plan notes must be removed where they duplicate or contradict the City Standards, GRADING, STORM WATER MANGEMENT AND EROSION CONTROL AND STORM SEWER SYSTEM Preliminary Plat approval should be contingent upon additional plan revisions needed to provide a grading plan, storm water management:plan and storm sewer system that complies with the requirements of the City of Lake Elmo Engineering Design Standards Manual.The latest version of the preliminary plans,dated June 12, 2014, will require additional site plan modifications to design a comprehensive drainage system that provides adequate flood protection for the proposed building lots, provides positive drainage across the development without the creation of flat tow areas or landlocked drainage areas, and constructs a storm sewer system that complies with minimum City construction standards to result in a functional storm sewer infrastructure that is not subject to early failure. Plan modifications will be necessary to meet these re uirements and standards and must be com feted rior to radio o erations or start of construction.Specific issues that will need to be addressed include but is not limited to the following: The site plan is dependent upon and subject to a storm water management plan meeting State, VBWD and City rules and regulations. Storm water facilities proposed as part of the site plan to meet VBWD permitting requirements must be constructed in accordance with the City Engineering Design Standards Manual. The general drainage system consists of flat low lying areas in the rear yards of most lots, flat vegetated swales and emergency overflow points that tend to equalize the storm water between low areas rather than provide for positive storm water drainage.The design results in localized landlocked drainage basins and rear yards that will remain wet for significant periods of time following each rain event.The general drainage system should be revised to provide positive storm water drainage across the development through a conveyance system that flows from low area to low area until it discharges to the storm water infiltration and pond facilities constructed for the development. The storm sewer system or grading plans must be revised to provide the City standard minimum pipe cover of 3.5 feet. Throughout the site plan the storm sewer minimum cover has not been provided, specifically in low areas. Additional vertical elevation is needed'in these locations to result in a site design that coordinates the constructability and functionality for the street design, storm sewer design,grading and drainage requirements,and emergency overflow requirements. Drain tile is required as part of the City standard street section at all localized low points in the street. Drain tile considerations may impact the storm sewer design and depth requirements at low points. Y The storm water pond 100-year HWL in Outlout B encroaches onto Lots 11-19, Block 5, The 100- ear HWL elevations for all low areas ad°scent to streets and trait rraust be one foot below the subbase for the adjacent street and trail. Lot radio and or emir enc overflow revisions are necessar to ravide minimum re aired flood protection for some lots. Building low opening elevations must be a minimum 1 ft. above an adjacent overland EOF.The building pad type may need to be revised. EOF's for landlocked drainage areas, if allowed to be incor prated into the site deli n must be set at the 100-year I IWL far back to back storm events. w_ PAGE 2of3 Catch basin low points have been located along rear and side yard swales throughout development and a 100-year HWL has been identified. The actual 100-year HWL contour must be shown on the plans to verify that the HWL is fully contained within a drainage and utility easement. The 100-year HWL calculations should be provided to support the flood elevations on the site. STREET AND TRAIL PLANS • Two trail crossings along Village Parkway require additional staff review for safety considerations. ® The UP Railroad street crossing design has been provided to comply with Quiet Zone design requirements. A transportation railroad engineer should be retained to review the proposed Village Parkway alignment at the UP Rail crossing and quiet zone design elements. • Planning, engineering and public works should jointly review the street 'eyebrow" designs to establish City geometric guidelines. • Planning should review the proposed lighting standard detail to determine if it is consistent with the City selected Xcel standard pale. PAGE 3 of 3 J Public Works Department WaswngtonDonald J.Theisen,P.E. Director ;.��County Wayne H.Sandberg,P.E. { Deputy DirectorlCounty Engineer June_24, 2014 Nick Johnson Planner City of Lake Elmo 3600 Laverne Avenue Forth Lake Elmo„ MIS 55042 RE: Washington County comments on the Preliminary Plat for the Easton Village Residential Development in the City of Lake Elmo Dear Mr, Johnson, Thank you for providing the county with the concept plan of the Easton Village Residential subdivision in Section 13, Township 29, Range 21 along County State Aid Highway (CSAH) 15/ Manning Avenue, City of Lake Elmo The project will consist of 217 single family residential lots on 95.47 acres of property. Based on review of the plans,we offer the following comments and recommendations mendations to consider as you process this subdivision application through the City of Lake Elmo, The proposed access point on CSAH 15/Manning Avenue is acceptable to the County; however, as indicated to the city previously, there should be consideration whether this access should be temporary or permanent. A collector roadway is identified in the center of the subdivision that will connect 30ti, Street to Trunk Highway (TH) 5 Which will then provide a sub-regional connection to the County Highway system. Providing a direct link to CSAH 15/Manning Avenue at this location may influence the future function of the local street to a collector roadway. According to the Trip Generation Manual, 7r"Addition lTE, 2003, this development will generate 2076 Average Vehicle Trips (AVT) per day which can be accommodated by the new collector street, The Functional Classification of CSAH 15/Manning Avenue is"A" Minor Arterial Roadway; expander category. The future right-of-way requirement within this section of roadway is 184 feet. As part of the subdivision plat,there should be an additional 3 feet of right-of way dedicated to Washington County. The preliminary plat identifies this as a 36 foot right-of-way easement.The final plat should reflect right-of-way dedication. The 2012 Traffic Volumes on this section of roadway is 12,600 Average gaily Trips (ADT) according to the Washington County 2012 Traffic Volumes Map. The Washington County Traffic Study prepared for the Washington County Comprehensive Plan 2030, has estimated that traffic will increase to 15,400 TPD by 2030. Since the proposed project will generate additional traffic can CSAH 15/Manning Avenue, functionally classified as an"A" Minor Arterial Roadway, improvements to CSAH 15/planning Avenue will need to be provided for access to the roadway. These improvements should include a left and right trim lanes on the southound 11660 Myeron Road North,Stillwater,Minnesota 55082-9573 Phone: 661-430-4300 > Fax: 661-430-4350 a TTY: 651-430-624 www.co.washington.mmus Grr„a0 4=rssrrinerm sari§i�tY',r'cnr4ni§xe 1 A{§'ivm�§ieica ltr§vr+r. Easton Village June 25, 2014 Page 2 lane and a left turn lane on the northbound lane on CSAH 15 in order to provide through traffic moving and provide additional safety by protecting turning traffic.The county, city and the developer will continue to define the specific scope of improvements as it relates to the current Manning Avenue study and future county roadway projects. A right-of way permit will be required for any work in the CSAH 15 right-of way as it relates to the development,A plan set is required with the application and include any grading, installation of culverts,installation of water and sewer services, left and right turn lanes on CSAH 15/Manning Avenue, parallel trail grading, signage and any landscaping and other improvements within county right-of-way. a The proposed project will generate pedestrinibicycle traffic on CSAH 1 t Punning Avenue. Pedestrians from the future development will need to access any proposed off road trail on CSAH 15/Manning Avenue. a The developer or the city roust submit the drainage report and calculations to our office for review of any downstream impacts to the county drainage system.Along with the drainage calculations,we will request written conclusions,that the volume and rate of stormwat r run-off into the county right-of way will not increase as part of the project. As the developer plans the stormwater facilities on this property, there should be consideration for setbacks from county right-of-way and perimeter landscape elements and bermin . a Access control must be dedicated to Washington County along the CSAH 15/Manning Avenue, except for the opening corresponding to the City's right of way for the local street. a Washington County's policy is to assist local governments in promoting compatibility between land use and highways. Residential uses located adjacent to highways often result in complaints about traffic noise. Traffic noise from this highway could exceed noise standards established by the Minnesota Pollution Control Agency(MPCA), the U.S. Department-of'Housing and Urban Development. and the U.S. Department of Transportation. Minnesota Rule 7030,0030 states that municipalities are responsible for taking all reasonable measures to prevent land use activities listed in the MiPCA`s Noise Area Classification (NAC) where the establishment of the land use would result in violations of established noise standards, Minnesota Statute 116.07, Subpart 2a exempts County Roads and County State Aid Highways from noise thresholds, County policy regarding development adjacent to existing highways prohibits the expenditure of highway funds for noise mitigation measures in such areas. The developer should assess the noise situation and take any action outside of County right of way deemed necessary to minimize the impact of any highway noise. Easton Village June 25, 2014 Page 3 Thank you for the opportunity to comment on this preliminary plat. If you have any questions, please contact me at 651-430-4362 or ann pun,-terwedo . o.washinc ton mn.us. For permit applications, please contact Carol Hanson at Carol.hansonco.washington.mn.us, Sincerei , r--'� Ann Pung-Terwedo Senior Planner C: Carol Hanson, Office Specialist R/Plat Reviews/City of Lake Elmo/Easton Village 6-25-2014 EASTON 'PILLAGE — DESIGN REVIEW REPORT LAKE ELMO, MIN LANDSCAPE ARCHITECTURAL DESIGN REVIEW OATEN JUNE 25TH,2014 REVIEWED PLAN SET DATED MAY 71", 2014 Required Action Items by Easton Village Project Tearer 1, Per ordinance 08-077, passed 5-07-2013: Article VI - Environmental Performance Standards under 154.258 Landscape Requirements, A, "The landscape plan shall be prepared by a landscape architect" Please resubmit drawings using the current zoning code as well as with the appropriate design professional for this work as required by code. SINCERELY, LANDSCAPE ARCHITECTURE, INC. STEPHEN MASTEY, ASLA, LARK, LEED AP BD+C DIRECTOR OF DESIGN 856 RAYMOND AVENUE SUITE C ST. PAUL, MN 55114 PHONE: 651 .646,1020 « EMAIL: STEPHEN a)LANDARCINC.COM METROPOL1.17AN AIRPORT, S COMMISSION pp sA,V: Minneapolis-Saint Paul International Airport t � 6040-29th Avenue South A Minneapolis,MN 55450-2799 g Phone,(612)726-8100 01 4N AIYdPOp � June 30, 2014 Kyle Klatt Planning Director City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, MN 55042- 62 Re: Easton Village Preliminary flat Review Lake Elmo Airport Dear Mr. Klatt: The Metropolitan Airports Commission (MAC) has 'reviewed the 'Easton Village concept plan document slated for the City of Lake Elmo Planning Commission on June 30, 2014, We appreciate the opportunity to review the document and offer the following comments: >�i art C3ver Flio hts and l�caise The proposed Easton Village development is located adjacent to the Lake Elmo Airport in an area that receives aircraft over flights, Although the 2005 and Forecast 2025 65 DNL Noise Contours do not appear to encompass any of the proposed residential parcels, several parcels in the northeast corner of the proposed development are located in close proximity to the Forecast 65 DIAL noise Contour line. (Residential development should not occur within the 65 DIAL poise Contour.) It is the MAC's experience that placing residential areas in such locations around airports can result in noise complaints and resident concerns about aircraft noise. The MAC requests that prospective Easton Village property buyers be provided information on the properties' locations relative to the airport and the related existence of aircraft operations over this area, As is detailed in the Village Area AUAR record, the agreed upon maintenance of open space in the Runway 14 Runway Protection Zone (RP ) is critical to the Lake Elmo Airport, The MAC; appreciates and ,acknowledges that the proposed development is consistent with this requirement and will provide for the continuation of a clear area within the Runway 14 RP . Water Quality Surface Water Runoff The preliminary plat plan provides some information about the proposed ponding area for the Development area. As discussed in earlier correspondence, open water ponces, especially those with meowed grass nearby, have been shown to be hazardous to the flight of aircraft due to the use of the ponds by Canada geese and other waterfowl. The FAA's Advisory Circular 150/5200-33B can be found on their web page, at www.faa.gov. 1t outlines the restrictions and The Metropolitan Airports Commission is an affirmative action employer. ww*w.mspairportcum Relie,er.Airports: AiRL.hKE e.ANO A COUNTY/BLAINE=CRYSTAL n FLYING CLOUD m LAKE ELMO-SAINT FAJL DOWNTOWN Mr. Kyle Klatt June 30, 2014 Page 2 prohibitions surrounding drainage areas within the vicinity of airports as well as guidelines for not only ponds, but other potential wildlife attracting sources. According to the circular; the entire development area lies within the separation distance recommended by the FAA (5,000 feet for airports serving piston-powered aircraft). MAC fully supports the use of infiltration'basins in the vicinity of the airport and encourages all ponding areas to be designed as dry ponds that are non-attractive to waterfowl. If this is not possible, we offer the fallowing suggestions to reduce the attraction to wildlife: design ponds with no slope benches; maintain a water depth of less than two feet so that water-emergent growth can occur; plant tall grasses around ponds; install riprap around ponds; andfor cover ponds with a grid of kevlar wire to keep birds out, As detailed in the preliminary plat, the developer is providing infiltration ponds and ponds that are 2 foot or less in depth for high water. We however must object to the use of ouerstory trees and fruit bearing ornamentals near the approach zone for the airport. These will one day become an obstruction to the Airport's airspace affecting flight procedures and the fruit will attract wildlife. We would request that the vegetation be limited to shrubs and tall grasses as discussed above to limit waterfowl and other wildlife. The City must also be aware that any of the overstory trees planted within the development may require removal at some future date if they become an obstruction to the airspace of the Airport and compromise flight procedures. Lastly, please identify who will be the responsible party for long-term maintenance of this pond. One last comment relates to the design of the street luminaries. (due to the close proximity to the runway we request the luminaries be down lighted to avoid confusion by pilots as they approach the airfield at might, Thank you for the opportunity to comment on this preliminary plat. The fake Ftmo Airport is an important recreational and transportation asset to the City and the region. if you have any questions,please contact me at 612-713-7499 or via e-mail at pgLmosites .mapmac.or . ,min rely et 3 at c osites, P,F. 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