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HomeMy WebLinkAboutItem 10 - 1-Village East Sewer Public Hearing-AGENDA MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: August 19, 2014 REGULAR ITEM 10 AGENDA ITEM: Village East Trunk Sanitary Sewer Improvements: Trunk Highway 5 to south of the Union Pacific Railroad – Public Improvement Hearing; Resolution Accepting the Amended Feasibility Report and Ordering the Improvement SUBMITTED BY: Jack Griffin, City Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Adam Bell, City Clerk Cathy Bendel, Finance Director Chad Isakson, Project Engineer Dave Snyder, City Attorney SUGGESTED ORDER OF BUSINESS: - Introduction of Item ...................................................................... City Engineer - Report/Presentation ....................................................................... City Engineer - Questions from Council to Staff ............................................. Mayor Facilitates - Open Public Improvement Hearing; Public Input .................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: No additional fiscal impact. The impact to the City for this request includes procedures to recover all costs as the improvements proceed forward. The trunk sewer improvements are being implemented as a joint venture between the City, property owners and developers; a project that has already been initiated by the City Council. By ordering the improvement (under this agenda report) and awarding a construction contract (under a separate agenda report) for the Village East Trunk Sanitary Sewer Improvements: TH5 to the UP Railroad, the Council is agreeing to amend the City Council Meeting [Regular Agenda Item 10] August 19, 2014 -- page 2 -- portion of the overall improvements to be directly led by the City, thereby altering the project delivery process and incorporating additional improvements and properties to be assessed. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to open the Public Improvement Hearing for the Village East Trunk Sanitary Sewer Improvements: Trunk Highway 5 to south of the Union Pacific Railroad. After closing the public hearing the Council is requested to consider accepting the amended feasibility report and ordering the improvements. The recommended motion for this action is: “Move to adopt Resolution No. 2014-62 Accepting the Amended Feasibility Report and Ordering the Village East Trunk Sanitary Sewer Improvements: Trunk Highway 5 to south of the Union Pacific Railroad.” LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Pursuant to Minnesota Statutes, Section 429.011 to 429.111, a Public Improvement Hearing was noticed for August 19, 2014, to consider making the following improvements: • Extension of approximately 2,000-feet of trunk sanitary sewer from Trunk Highway 5 to south of the Union Pacific Railroad Public notification: The attached notice was published in an official newspaper and individual notifications were sent to two property owners, representing three parcels that requested to have this portion of the project be publically bid and constructed as part of the 39th Street North: Street and Sanitary Sewer Improvements. The feasibility report was authorized by the city council on June 17, 2014 in order to ready these improvements for 2014 construction. The report identified the necessary improvements, the estimated project costs, the assessment methodology and preliminary assessment amounts to be levied against properties adjacent to and benefitting from the improvements. On July 10, 2014, Contractor Bids were received for the improvements with the low bid amount exceeding the estimated construction cost presented in the feasibility report. The feasibility report has therefore been amended to reflect the increased project costs and the preliminary assessment roll revised accordingly. A stakeholder meeting was held on July 21, 2014 to present to additional assessment amounts. STAFF REPORT The Village East Trunk Sanitary Sewer Improvements from Trunk Highway 5 to south of the Union Pacific Railroad will be built in conjunction with the 39th Street North: Street and Sanitary Sewer Improvement project in 2014. The Village Sewer project will extend trunk sanitary sewer from the new Village lift station near Reid Park to undeveloped properties in the north and City Council Meeting [Regular Agenda Item 10] August 19, 2014 -- page 3 -- northwestern Village area. The Village area comprehensive sewer plan indicates the preferred alignment for this trunk sewer to be along 39th Street North. This project will be partially funded by imposing special assessments against the 3 benefitting parcels abutting the improvements. Assessments will be proportioned based upon the projected sewage generation of each property within the trunk sewer service area in relation to the total contributing sewer service capacity. The total estimated project cost for the additional improvements to bring sanitary sewer from the lift station through 39th Street will be paid in full by all properties benefitting from the extension less trunk oversizing costs, which will be paid through the City’s sewer enterprise fund. The plans and specifications for the Village East Trunk Sanitary Sewer Improvements: TH5 to UP Railroad have been incorporated with the 39th Street North: Street and Sanitary Sewer Improvements as an alternate bid. Award of a contract and consideration of including this portion of the work as a part of the 39th Street Improvements will be presented as a separate agenda report. RECOMMENDATION: Staff is recommending that the City Council adopt Resolution No. 2014-62, Accepting the Amended Feasibility Report and Ordering the Improvements for the Village East Trunk Sanitary Sewer Improvements: Trunk Highway 5 south of the Union Pacific Railroad. The recommended motion for this action is as follows: “Move to adopt Resolution No. 2014-62 Accepting the Amended Feasibility Report and Ordering the Village East Trunk Sanitary Sewer Improvements: Trunk Highway 5 to south of the Union Pacific Railroad.” ATTACHMENT(S): 1. Amended Feasibility Report, dated July 21, 2014. 2. Resolution 2014-62. 3. Notice of Hearing on Improvement. 4. Preliminary Assessment Roll. 5. Location Map. 6. Project Schedule.