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HomeMy WebLinkAbout12-16-14 CC PacketLAKE ELMO CITY COUNCIL MINUTES NOVEMBER 18, 2014 CITY OF LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 18, 2014 Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Council Members Wally Nelson, Anne Smith, Justin Bloyer, and Mike Reeves. Staff present: City Administrator Zuleger, City Attorney Snyder, Community Development Director Klatt, City Engineer Griffin, and City Clerk Bell. PLEDGE OF ALLIGENCE APPROVAL OF AGENDA MOTION: Council Member Bloyer moved TO POSTPONE ITEMS 13 AND 16 UNTIL FIRST MEETING OF 2015. Council Member Smith seconded the motion. Council Member Bloyer thinks that new Council should vote on these items as one of them was included as a campaign issue. He does not have a personal issue with either item, however he thinks the new Council should vote on the item. Council Member Smith agreed that the issues are major policy decisions and believes that the next Council should decide them out of deference to the incoming Members-Elect. Council Members Nelson and Reeves and Mayor Pearson believe that the item should be at least discussed by the current Council as they are before them on the agenda tonight. The applicants are also in attendance. Council Member Reeves believes that due process calls for the items to be addressed as they come before the Council. Community Development Director Klatt noted that both items are subject to the 60 day rule for action, and Waiting until January would cause scheduling issues. MOTION FAILED 2-3 (PEARSON, NELSON, REEVES – NAY). MOTION: Council Member smith moved TO APPROVE THE DECEMBER 02, 2014 CITY COUNCIL AGENDA AS AMENDED. Mayor Pearson seconded the motion. MOTION PASSED 5-0. ITEM 1: ACCEPT MINUTES THE NOVEMBER 18, 2014 CITY COUNCIL MINUTES WERE APPROVED AS PRESENTED BY CONSENSUS. COUNCIL REPORTS: Mayor Pearson: met with residents on proposed Park and Ride; met with Council Member-Elect Jill Lundgren; along with Council Member Nelson met with Tim Finnerty and Ginny Holder from the Cable Commission; attended staff retreat; commended staff again on the CAFR. Council Member Smith: No report. Council Member Nelson: No report. Council Member Bloyer: No report. Council Member Reeves: HR committee working on administrator review and committee application. Both were provided to Council at tonight’s meeting. PRESENTATIONS: ITEM 2A: FIRE DEPARTMENT – CONDITIONAL JOB OFFER TO NEW RECRUIT Fire Chief Malmquist introduced William McClellan and provided his background. MOTION: Mayor Pearson moved TO APPROVE A CONDITIONAL JOB OFFER TO NEW RECRUIT WILLIAM MCCLELLAN, PENDING THE OUTCOME OF A PRE-PLACEMENT Page 1 of 6 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 18, 2014 PHYSICAL EXAM AND PSYCHOLOGICAL EXAM. Council Member Smith seconded the motion. MOTIONPASSED5-0. ITEM 2B: FIRE DEPARTMENT – SWEAR IN NEW LIEUTENANT Fire Chief Malmquist introduced Firefighter/Engineer Brian Johnson. Mr. Johnson took oath as new officer. No formal Council action requested. PUBLIC COMMENTS/INQUIRIES Susan Dunn, 11018 Upper 33rd St. N., expressed her concern about the Moody’s report on GO Bond. She is concerned that the numbers have changed. City Administrator Zuleger explained there will be a clarification and entered into the minutes. Ms. Dunn also spoke about the Fresh article on infrastructure costs. She sought clarification on a few items, but said she appreciated the information. City Engineer Griffin noted that the info is also available on the website. Council Member Smith asked if the residents who are still on wells would have to connect and seal their wells. Mr. Griffin clarified that they will not under the current policy. FINANCE CONSENT AGENDA 2. Approve Payment of Disbursements and Payroll in the amount of $134,017.52 3. Authorize Certification to the Washington County Auditor for unpaid Water Utility Bills (Postponed by Finance) 4. Well No. 4 Connecting Watermain Improvements – Change Order No. 1 5. Well No. 4 Connecting Watermain Improvements – Compensating Change Order No. 2 6. Well No. 4 Connecting Watermain Improvements – Pay Request No. 4 (FINAL) MOTION: Council Member Nelson moved TO APPROVE THE FINANCE CONSENT AGENDA AS PRESENTED. Council Member Reeves seconded the motion. MOTION PASSED 5-0. OTHER CONSENT AGENDA 11. 2015 Liquor License Renewals 12. Washington County Subsurface Sewage Treatment System Inspection Services Agreement 13. 10a. Gonyea Preliminary Plat Extensions – Village Park Preserve; Resolution No. 2014-90 14. 10b. Gonyea Preliminary Plat Extensions – Village Preserve; Resolution No. 2014-91 MOTION: Council Member Nelson moved TO APPROVE THE OTHER CONSENT AGENDA AS PRESENTED. Council Member Reeves seconded the motion. MOTION PASSED 5-0. REGULAR AGENDA ITEM 11: PUBLIC HEARING: 2015 PROPOSED TAX LEVY AND GENERAL FUND BUDGET – ADOPT 2015 BUDGET AND TAX LEVY; RES. NO. 2014-92 Finance Director Bendel presented the 2015 budget. She explained the 20154 assumptions. The General Fund Levy, Debt Service Levy, and Library Levy were summarized. The library levy reduction was explained. MOTION: Council Member Smith moved TO OPEN PUBLIC HEARING. Council Member Nelson seconded the motion. MOTION PASSED 5-0. Public hearing opened at 7:35pm. MOTION: Council Member Smith moved TO CLOSE PUBLIC HEARING. Council Member Nelson seconded the motion. MOTION PASSED 5-0 Public hearing closed at 7:35pm. MOTION: Council Member Nelson moved TO APPROVE RESOLUTION NO. 2014-92, ADOPTING THE FINAL 2015 GENERAL FUND, DEBT SERVICE FUND, AND LIBRARY FUND ANNUAL BUDGET S AND LEVIES. Council Member Reeves seconded the motion. Mayor Pearson thanked the finance group. MOTION PASSED 5-0 Page 2 of 6 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 18, 2014 ITEM 12: INWOOD EAW – RESPONSE TO COMMENTS, FINDINGS OF FACT, RECORD OF DECISION, AND DECLARATION OF NO NEED FOR AN EIS; RES. NO. 2014-93 Community Development Director Klatt provided overview of the EAW responses. Council Member Bloyer asked about who pays for the studies. The reports reviewed by staff are paid for by the developer. Council Member Smith asked if the Metropolitan Council response was based on the current numbers. It was explained that the original numbers were submitted of the submission timing. The updated numbers have been amended, but as they are lower, they do not impact the finding. MOTION: Mayor Pearson moved TO ADOPT RESOLUTION NO. 2014-93, APPROVING THE INWOOD EAW AND FINDING NO NEED FOR AN ENVIRONMENTAL IMPACT STATEMENT. Council Member Bloyer seconded the motion. MOTION PASSED 5-0. ITEM 13: INWOOD PUD PRELIMINARY PLAT AND PRELIMINARY DEVELOPMENT PLANS; RES. NO. 2014-94 Community Development Director Klatt provided overview and background of the proposed development. He explained the changes to the concept plan based on conditions of approval: elimination of 150 units of multifamily homes; reconfiguration of Bremer/Stonegate park curve; additional details of Outlot P public gathering area; park concept for SE park adjacent to Stonegate; modification of commercial dev access; maintenance of 100 ft buffer; sidewalks added to both sides of street B; incorporated design standards for single family homes. Mr. Klatt provided overview of the proposed preliminary plat and some of the nuances of the PUD. Access to the proposed park was clarified. There would be no access directly from 5th St. Access from proposed Street C would be shorter. Council Member Smith suggested that direct access may be better as it would not involve users from accessing through the neighborhood. Council Member Reeves noted that the Parks Commission’s main concern was about adequate parking. It was explained that the loop roads would not have sidewalks. The easternmost loop road lots have been left in a configuration that follows concept plan. No additional trails are shown along county roads. Mr. Klatt explained some of the benefits of a PUD. The flexibility requested in concept plan proposals was explained. The design standards were explained. They are intended as guides. The critical path issues were explained. Two significant items are the Water tower site and 5th street minor collector road. The water tower site was discussed. The trail and its proposed placement was also discussed. One issue was whether it made more sense to locate the trail on the north or south side. Council Member Reeves asked if there are any current proposals of a trail expansion on 10th St. The County currently does not include a trail there. City Administrator Zuleger clarified that the County did afford greater width and shoulders due to use. So while it is not an actual bike or pedestrian lane, it will accommodate greater use. Ms. Smith asked why the water tower was located near the road instead of further back. It was explained that the infrastructure costs would be greater. It also provides developers a known entity with regards to one side of the development and the road. Expected timing for build-out is seven years. Mr. Reeves noted that the commercial and multifamily design standards will still apply. Mr. Klatt summarized the Planning Commission findings and the 19 conditions of approval. Council Member Nelson asked for clarification as to why the Planning Commission members who voted no, voted no. Mr. Klatt responded that he did not have that information. Sue Dunn spoke about her concerns with the proposal. Page 3 of 6 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 18, 2014 Mayor Pearson noted that under the comp plan guide, there could have been 800 or so units. Ms. Smith took issue with pointing out the benefit of the lower numbers. She stated that if the maximum was used, it would negatively impact development options on surrounding properties. Mayor Pearson noted that Council is commenting on the proposals before it. MOTION: Council Member Nelson moved TO ADOPT RESOLUTION NO. 2014-94, APPROVING THE INWOOD PRELIMINARY PLAT AND PRELIMINARY PUD PLAN SUBJECT TO 19 CONDITIONS OF APPROVAL. Council Member Reeves seconded the motion. MOTION TO AMEND: Council Member Nelson moved TO STRIKE “AT THE INTERSECTION OF ‘STREET B’ AND 10TH STREET AND” LANGUAGE FROM CONDITION 17. Council Member Bloyer seconded the motion. Council Member Smith believes that the developers will want to incorporate theming at the entrances with or without the condition requirement. Council Member Nelson stated he simply wants to give the applicants flexibility to do accomplish their goal as they see fit. John Rask responded that commonality is good, but so is flexibility. They would like to be able to incorporate some of the residential architectural designs. The anticipated price point and buyers’ demographic was explained. MOTION TO AMEND PASSED 5-0. The two-story design was discussed. Council Member Smith has concerns about the dominant garage for that planned design. Mr. Rask stated that only 20% of the lots can accommodate the two-story design. He also explained the attempts to lessen the impact of the garage dominant home design by incorporating architectural elements. Mr. Klatt explained which lots would allow the design Ms. Smith is referring to. Council Member Reeves likes the fact that it is a different type of development than anything currently available in the City. This adds variety for single-family homes and offers opportunity for additional demographics. It was pointed out that some of the benefits the project includes the density being lower than maximum allowed, it provides a water tower and builds 5th street. It also helps broaden the tax base. The HOA requirements were discussed. They are often addressed at a later point and staff has done a good job of keeping them updated. Ms. Smith said she hopes the commercial development comes soon to help pay for the residential development. ORIGINAL MOTION PASSED AS AMENDED 5-0 Meeting recessed at 9:17pm. Meeting reconvened at 9:25pm. City Engineer Griffin provided 201 Septic System update on the Golish property at 9369 Jane Road. ITEM 14: 2835 LEGION AVENUE – REQUEST TO CONNECT TO LEGION AVENUE 201 WASTEWATER SYSTEM City Engineer Griffin provided overview of the request and the staff analysis. Actual address is 2832 Legion Ave. The original connection price was indexed to current costs. This was the same process used as last time. Page 4 of 6 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 18, 2014 MOTION: Council Member Bloyer moved TO APPROVE AN ASSESSMENT AGREEMENT FOR 2835 LEGION AVENUE TO CONNECT TO THE 201 WASTEWATER SYSTEM (OLD VILLAGE REMOTE A). Council Member Smith seconded the motion. MOTION PASSED 5-0. ITEM 15: EMMERSON IUP RENEWAL FOR A BUS/TRUCKING TERMINAL AT 11530 HUDSON BOULEVARD; RES. NO. 2014-95 Community Development Director Klatt presented the renewal application. It was explained that staff is processing the application as a renewal despite the previous agreement technically expiring at the end of 2012 due to no changes to use. The history of the 2 year duration of the IUP was explained. It was explained that the staff recommendation was consistent with the previous durations granted. MOTION: Council Member Smith moved TO ADOPT RESOLUTION NO. 2014-95, GRANTING A RENEWAL FOR AN INTERIM USE PERMIT TO ALLOW A BUS/TRUCK TERMINAL AT 11530 HUDSON BOULEVARD AND APPROVING A REVISED CONSENT AGREEMENT FOR THE INTERIM USE RENEWAL TIME PERIOD. Council Member Reeves seconded the motion. Council Member Nelson asked for a friendly amendment of a longer duration such as 5 years. Mr. Klatt explained that the staff does not oppose lengthening it. Any changes in zoning or use would have to come back to Council. City Attorney Snyder suggested adding “for the time period, unless earlier surrendered by the applicant.” Council Member Smith accepted the amendment. FINAL MOTION LANGUAGE: TO ADOPT RESOLUTION NO. 2014-95, GRANTING A RENEWAL FOR AN INTERIM USE PERMIT TO ALLOW A BUS/TRUCK TERMINAL AT 11530 HUDSON BOULEVARD AND APPROVING A REVISED CONSENT AGREEMENT FOR THE INTERIM USE RENEWAL TIME PERIOD OF 5 YEARS, UNLESS EARLIER SURRENDERED BY THE APPLICANT. MOTION PASSED 5-0. Council Member Smith left the room at 9:44pm. She returned at 9:46pm. ITEM 16: HALCYON CEMETERY SKETCH PLAN REVIEW Community Development Director Klatt presented overview of the cemetery proposal. Mayor Pearson asked about the park dedication fee. Staff would recommend 4% to be consistent with rural residential development. Council Member Reeves asked if non-denominational cemeteries are still eligible for non-profit status. It was clarified that they are. Lee Rossow, 11050 59th St., applicant, spoke about the proposal. Project Architect Bill Sanders described the proposal in detail. It was noted that there will be no soil contamination due to the type of vaults proposed. How it would be expanded in future was explored. It will be funded for 10 years and there is currently enough capacity to provide space for several hundred years. The cemetery will be governed as part of a trust. The Council discussed including a possible service fee and park dedication fees. Council Member Smith stated she finds the proposal intriguing. Council Members Smith and Bloyer left meeting at 10:20pm. Page 5 of 6 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 18, 2014 Mayor Pearson called for the mentioned issues to be addressed when the proposal comes back. Council Member Nelson suggested the City look at the zoning code vis-à-vis cemeteries for the future. NO FORMAL ACTION REQUESTED. ITEM 17: LAKE ELMO AVENUE PROJECT (CSAH 17) COOPERATIVE AGREEMENT; RES. NO. 2014-96 City Administrator Zuleger presented the proposed agreement with the County to acquire easements for the Lake Elmo Ave. City Engineer Griffin provided a technical overview of the process being used. The Council is concerned about the use of eminent domain or condemnation in obtaining the easements. City Attorney Snyder recommended adding language specifying that the county will be subject to first consultation with the city. It was clarified that parcels involving the county roads will be the domain of Washington County. The City will not be able to dictate the process used for acquiring those easements. City Attorney Snyder suggested adding: “Retaining right of consultation and approval for aspects of City related projects including but not limited to eminent domain.” MOTION: Council Member Reeves moved TO ADOPT RESOLUTION NO. 2014-96, APPROVING THE COOPERATIVE AGREEMENT WITH WASHINGTON COUNTY TO FACILITATE RIGHT OF WAY ACQUISITION ASSOCIATED WITH THE LAKE ELMO AVENUE DOWNTOWN STREET AND UTILITY PROJECT, RETAINING RIGHT OF CONSULTATION AND APPROVAL FOR ASPECTS OF CITY RELATED PROJECTS INCLUDING BUT NOT LIMITED TO EMINENT DOMAIN. Mayor Pearson seconded the motion. MOTION PASSED 3-0 (SMITH AND BLOYER – ABSENT). STAFF REPORTS AND ANNOUNCEMENTS City Administrator Zuleger: worked with Washington County on East Metro water issue; working on employee reviews; finalizing CIP including addition of petitioned Eagle Point Blvd work; staff retreat; Carriage Station Park transfer. Council Member Nelson and Mayor Pearson commended the staff retreat. City Attorney Snyder: working on routine administrative items; reviewing HOA documents; communicating with 3M. Community Development Director Klatt: working on Easton Village Final Plat; Planning Commission final annual report. City Engineer Griffin: No report. City Finance Director: working on assessment files, CIP, budget; received second installment of 2014 levy dollars. City Clerk Bell: announced Rink Attendant position still open and new Library Clerk Position has been posted. More information on both positions is available on City’s website. Mayor Pearson Adjourned the meeting at 10:48 pm. LAKE ELMO CITY COUNCIL ATTEST: ______________________________ Mike Pearson, Mayor _______________________________ Adam R. Bell, City Clerk Page 6 of 6 7 City of Lake Elmo City Bonding State Bonding 2015 - 2019 CIP 100% Assessed Updated 12/12/14 Partially Assessed "FINAL #3"Potential Future General Fund Vehicle City Facilities State Water Sewer SW Library Park Resident Developer Project Bonding (Levy)Fund Fund Grant Funds Fund Fund Fund Fund Fund*Assessment Assessment Total Notes 12/31/14 Projected Balance 0 261,910 Vehicle fund to be spent down in 2014; City Facilities fund to be replenished in full 2015 39th Street Project updates X 606,661 x 29,020 239,775 1 163,786 174,080 606,661 Increased funding needs based on updated quotes and project scope changes 11 Foot Mower Parks X 0 x 70,000 70,000 Per PW Director, smaller mowers may make more sense due to current prices Field Maintenance Equipment Parks X 0 x 30,000 30,000 Refurb and update current parks Parks X 0 x 400,000 400,000 LERT Feasability Study Parks X 0 x 30,000 30,000 Spray Patcher-Streets Levy X 55,000 x 55,000 55,000 Propose purchasing new at $65k vs used at $52k Replacement of CV1 (Tahoe #1)Fire X 52,000 x 52,000 52,000 Replaces 2007 w/76,000 miles ADA Bathroom LIB X 0 x 35,000 35,000 Pave Parking Lot LIB X 0 x 35,000 35,000 Inwood Booster Station Water X 650,000 x 500,000 650,000 1,150,000 To be funded with MN Deed Funding ($3.5M) Inwood Trunk Watermain Impr Water X 0 x 1,900,000 1,900,000 To be funded with MN Deed Funding ($3.5M) Inwood Water Tower (#4)Water X 0 x 1,100,000 1,100,000 LE Ave/Downtown Revitalization SPLIT X 1,446,000 x 576,000 290,000 0 400,000 180,000 1,446,000 SEE SPLIT DETAILS BELOW (Sewer component 100% assessible) Warning sirens x2 Fire X 50,000 50,000 50,000 Replace Cimarron and add in No. center gap Reconstruction of EP Blvd UP/Bremer X 1,000,000 1,000,000 1,000,000 100% assessable; requested by United Properties and Bremer Bank Projected 2015 3,859,661 762,020 0 0 3,500,000 1,179,775 163,786 400,000 70,000 530,000 1,180,000 174,080 7,959,661 2016 1 Ton Truck/Dump Box PW X 70,000 70,000 70,000 Replaces 2003 1 Ton with Plow; will be at year 13 of useful life Lions Park Grading Parks X 0 40,000 40,000 New GL software Finance X 60,000 60,000 60,000 Current software 10 years old and some components no longer supported Stonegate & Kirkwood Levy X 760,000 x 532,000 228,000 760,000 Kelvin Avenue Levy X 265,000 x 175,000 90,000 265,000 Kelvin Avenue Water X 151,000 x 38,800 112,200 151,000 Sewer Assessment LIB X 0 30,000 30,000 Inwood Water Tower (#4)Water X 1,100,000 x 1,100,000 1,100,000 Move forward from 2017 per DZ 8/19/14 Rescue Engine Fire X 550,000 x 550,000 550,000 Replaces 1990 Engine with combination vehicle LE Ave/Downtown Revitalization SPLIT X 1,446,000 x 576,000 290,000 0 400,000 180,000 1,446,000 SEE SPLIT DETAILS BELOW (Sewer component 100% assessible) Pressure reduction station-Vlg E 12"Water X 110,000 x 110,000 110,000 Olson Lake Trail Sanitary Sewer Ph 2 Sewer X 180,000 x 180,000 180,000 Pressure reduction station Hammes Estates - 12" bypass X 120,000 x 120,000 120,000 Proposed to use excess funds included in initial Section 34 Assessment Fund Village East Trunk Watermain - 12" bypass X 110,000 x 110,000 110,000 Projected 2016 4,922,000 1,963,000 0 0 0 1,538,800 0 400,000 30,000 40,000 790,200 230,000 4,992,000 2017 Dump Truck/Plow Wing/Sander PW X 215,000 215,000 215,000 Replaces 1998 Plow Truck; will be in 17th year of useful life; limited suppliers Replacement of CV2 (Tahoe #2)Fire X 55,000 x 55,000 55,000 Replaces 2006; purchased used in 2010 Tri-Lakes Area Levy X 1,830,000 x 1,281,000 549,000 1,830,000 36th, 37th and Irwin Levy X 561,000 x 388,200 172,800 561,000 36th, 37th and Irwin Water X 306,000 x 306,000 306,000 No water assessment Hudson Blvd LS Replace & Upsize Sewer X 500,000 x 500,000 500,000 LE Ave/Downtown Revitalization SPLIT X 1,446,000 x 576,000 290,000 0 400,000 180,000 1,446,000 SEE SPLIT DETAILS BELOW (Sewer component 100% assessible) Projected 2017 4,913,000 2,515,200 0 0 0 596,000 500,000 400,000 0 0 901,800 0 4,913,000 2018 Replacement of Tender 1 Fire X 450,000 x 450,000 450,000 Replaces 1987 Tender; refurbished in 2004 Mini excavator PW 50,000 50,000 50,000 Currently rent for $4k per year Add windows in blocked openings LIB X 0 50,000 50,000 38th, 39th and Innsdale Levy X 1,020,000 705,100 314,900 1,020,000 38th, 39th and Innsdale Water X 598,000 175,000 423,000 598,000 OV No of UP RR Levy X 1,100,000 x 770,000 330,000 1,100,000 OV No of RR watermain replacement Water X 300,000 x 300,000 300,000 OV lateral sewer ext No of RR Sewer X 220,000 x 0 220,000 220,000 LE Ave/Downtown Revitalization SPLIT X 1,446,000 x 576,000 290,000 0 400,000 180,000 1,446,000 SEE SPLIT DETAILS BELOW (Sewer component 100% assessible) Projected 2018 5,184,000 2,551,100 0 0 0 765,000 0 400,000 50,000 0 1,467,900 0 5,234,000 2019 Replacment of U2 Fire X 75,000 x 75,000 75,000 Replaces 1994. F-350 Replacement SCBA's Fire X 207,000 x 207,000 207,000 Per NFPA, max 15 year life; repairs done 9/14 to gain 5 yrs & extend life to max OV So of UP RR Levy X 1,900,000 x 1,330,000 570,000 1,900,000 OV So of RR watermain replacement Water X 710,000 x 710,000 710,000 OV lateral sewer ext So of RR Sewer X 1,120,000 x 0 1,120,000 1,120,000 Elevated Storage Tank #3 Water X 2,200,000 x 2,200,000 2,200,000 Pressure reduction station-12" tower #Water X 110,000 x 110,000 110,000 LE Ave/Downtown Revitalization SPLIT X 1,446,000 x 576,000 290,000 0 400,000 180,000 1,446,000 SEE SPLIT DETAILS BELOW (Sewer component 100% assessible) Projected 2019 7,768,000 2,188,000 0 0 0 3,310,000 0 400,000 0 0 1,870,000 0 7,768,000 Grand Total 26,646,661 9,979,320 0 0 3,500,000 7,389,575 663,786 2,000,000 150,000 570,000 6,209,900 404,080 30,866,661 LE Avenue/Downtown Revitalization Project 2015 2016 Total Annual Street/Storm Sewer/Trails/Sidewalks & Amenties - GEN FUND 1,880,000 1,000,000 2,880,000 39.83%576,000 Watermain - WATER FUND 1,087,500 362,500 1,450,000 20.06%290,000 1 Includes oversizing change approved by City Council on 9/16/14 ($118,975)Sanitary Sewer - SEWER FUND (100% assessed)675,000 225,000 900,000 12.45%180,000 Regional Stormwater System - STORMWATER FUND 1,000,000 1,000,000 2,000,000 27.66%400,000 PROJECT BY YEAR 4,642,500 2,587,500 7,230,000 100.00%1,446,000 ANNUAL BONDING; WA CTY TO BOND; CITY TO REPAY 1,446,000 1,446,000 OVER 5 YEARS; 0% INTEREST FROM WA CTY; CITY TO REPAY VIA ANNUAL BONDING 2015 City of Lake Elmo Plan of Work The 2015 City of Lake Elmo Plan of Work has been developed to reflect the governing principles established by the 2014 Lake Elmo City Council, which are (Note: This Governing Principles May Change After the New Council is Seated): 1. Efficient, low cost taxpayer serviced-based government; 2. Disciplined and balanced market driven growth; 3. Well-ordered, low regulatory burdened quality of life From an operational standpoint five core ideas of local government have been applied to reflect public trust and accountability. First, our work must be proactive and taxpayer-centered. Second, the program must add value to the community in all aspects. Third, our operations must be efficient, stable and consistently fair. Fourth, program must be cross-functional and team based. And Fifth, staff members must be allowed to demonstrate expertise in their individual fields thus building trust with the elected officials. Taxpayer Service Mission Statement: To provide the citizens of Lake Elmo with the most informed, efficient and transparent customer service experience possible. 2015 Goals & Objectives 1. Continue to develop a multi-platform information strategy that includes a relevant website, daily, weekly and quarterly news updates, and pertinent mailings on key community issues; More consistent posting of Council, Commission and Committee Minutes of the Website 2. Create standard operating guidelines and taxpayer interaction reports to insure a 24 hour turnaround response on all taxpayer issues including an established FAQ section of the website; Continue a consistent and transparent method for taxpayer input that includes website polling, citizen surveys, focus groups and neighborhood meetings 3. Improve utilization of cable access capabilities & web streaming to maximize technology and inform the community via production of public affairs programming (ie Meet the Mayor, Policy Issue Focuses etc). 4. Continue implementation of the Speak Your Peace civil dialogue project in cooperation with Lake Elmo Elementary, Jaycees and Rotary and other community groups. 5. Continue development of Next Gen Leaders group for community building and leadership development. 6. Hold Jan- August Monthly Update Resident Meetings on downtown street / redevelopment plan Land Use Planning Mission Statement: To thoughtfully review the relationship between the City of Lake Elmo Comprehensive Plan and development to insure that the open space character of the City is maintained while provide essential public services to our taxpayers 2015 Goals & Objectives 1. Adoption of the City Zoning Code 2. Complete functional master plan for the downtown based on economic metrics, infrastructure needs and practical, taxpayer-driven input 3. Streamline & Improve Policies /Procedures for the handling of routine land matters including but not limited to variances, site plan review, setbacks et al; 4. Reduce the population expectations to 18,000 by 2040 by careful negotiations with the Met Council prior to the adoption of the 2015 System Statements including the possibility of reducing density expectations in sewer served areas and re-designating high density areas in the SE to commercial 5. Efficiently process / approve final plats, Gonyea (3), Chase, Pratt, Inwood and Engstrom for future housing developments as prescribed by the Comprehensive Plan if directed by the City Council 6. Resolve zoning conflicts with the Metropolitan Airports Commission / MNDOT. Finalize Crossing Strategy with Railroad. 7. Develop a transit oriented development plan for Hudson Boulevard to accommodate the Gateway Corridor Bus Rapid Transit system. 8. Successfully manage development infrastructure construction to City specifications Municipal Code / Recordkeeping Mission Statement: To create a City Code that is based on the development of an orderly community, reflects state-of the-art municipal governance, and can be fairly understood and applied to the matter regulated. To create a record retention system that provides orderly access and transparency. 2015 Goals & Objectives 1. Convert paper files from years 2000-2012 to Laserfiche record retention. 2. Prioritize 12 Municipal Code Updates (1 / Month) to bring Lake Elmo Code into 21st Century 3. Establish public document destruction plan consistent with MN State Statutes. 4. Conduct, in the Spring of 2015 an Open Meeting, Data Practices & Ethics Seminar for all elected and appointed officials. Finance Mission Statement: To efficiently steward the tax dollars and other resources of the City of Lake Elmo in a manner that eliminates waste, maximizes the investment of our residents and maintains an affordable tax rate that is in the bottom quartile of MN Cities. 2015 Goals & Objectives 1. Execute against Performance Based Budgeting for the 2015 Budget. Provide Quarterly Snapshot to City Council in April, July, October and Year End. 2. Complete City’s Comprehensive Annual Financial Review prior to 2015 Borrowing. 3. Complete Audit by May 15th / Maintain Moodys Aa2 Bond Rating & Standards & Poors AA+ Rating. 4. Implement ACH – Credit Card electronic payment system for fees, utility bills, etc. 5. Timely reporting of all assessments to Washington County and collection of fees for service. This includes escrow offsets of developer related operational expenses in 2015 6. Perform a global review of the existing Sewer Billing System. This shall include examining our fee structure for consistency and equity along with making sure we are using water usage as the gauge for sewer invoicing. 7. In concert with the Community Development Department, maintain the master development summaries for WAC & SAC connections 8. Complete and maintain water and sanitary sewer cash flow models 9. Create and maintain a global cash flow model that incorporates our future revenues and costs. P Public Safety / Quality of Life / Building Safety Mission Statement: To provide the resources and manpower to sufficiently protect taxpayers and their property values from harm. 2015 Goals & Objectives 1. To effectively deploy the new 78’ aerial/ engine and liquidate the old aerial for a fair price 2. Identify land, staffing and equipment needs for a single centralized fire station 3. To finish the first round of business fire inspections by the end of FY 2015 4. To develop a 10 year staffing & budget strategy with the Washington County Sheriffs to manage growth 5. To reduce the number of chronic nuisance properties to more than 10 by the end of 2015 6. Improve permit review time to 5 working days or less. 7. Implement hearing appeal process for Code Enforcement and Animal Control Issues 8. To develop and implement a strict “completeness” acceptance policy on accepted development and building plans 9. Based on available budget implement remote inspection/correction entry into initial phase Streets & Utilities Mission Statement: To construct and maintain efficient infrastructure (streets and utilities) for the purpose of providing safe thoroughfares, potable drinking water, and the elimination of waste. 2015 Goals & Objectives: 1. Construct water main line on Inwood to I-94 corridor including the planning for a Water Tower #4 2. Complete Phase One of Downtown /Lake Elmo Ave. Reconstruction Partnership w/ Washington County 3. Prepare Phase Two of the Downtown / Lake Elmo Avenue Reconstruction Partnership w/ Washington County 4. Acquire land for Old Village Storm water Management Plan 5. Supervise to City Specification the developer constructed 5th Street from Inwood to Keats 6. Complete 201 System Analysis and make recommendations for future use 7. Reconstruct Eagle Point Blvd (on request) and assess 100% to business community 8. Complete PASR Rating of All Streets / Update Beehive Street Inventory and Mapping 9. Update Street CIP and Adopt 2016-2020 Street CIP & 2016 Feasibility Reports 10. Prepare Phase 2 Olson Lake Trail Sewer Extension for 2016 Construction 11. Develop and standardize regular maintenance plans for water valves, lift stations, reducing valves and other utility mechanicals. Sustainable Growth Mission Statement: To allow Lake Elmo to develop as a community in an environmentally sustainable manner at a pace that reflects “open space” character and marketplace realities. 2015 Goals & Objectives: 1. Adopt Redevelopment and Economic District for the Old Village (overlayed on the VMX area) via EDA 2. Develop policies on the use of economic development incentives including TIF, tax abatement, business improvement district 3. To develop (EDA & Planning Commission) a business park in the SE quadrant at the corner of Manning & Hudson Blvd. to optimize use and broaden the tax base Transportation Mission Statement: To develop efficient and safe local transportation policy that allows for orderly, lawful traffic flow. 2015 Goals & Objectives: 1. Complete and approve a Highway 36 corridor plan; 2. Actively participate in the design process for Phase II of reconstruction of Lake Elmo Avenue in 2015 including the development of a downtown streetscape improvement plan; 3. Train DPW Staff in the use of PASER road rating system, rate the roads, and develop the 2016-2020 CIP program for street maintenance, reconstruction and reclamation 4. Develop a “hybrid” urban-rural street design that handles drainage, but maintains open space feel 5. Develop formal shouldering program for rural road cross sections 6. Construct 5th Mission Statement: To provide for an orderly process that allows for all Lake Elmo residents to exercise their right to vote. 2015 Goals & Objectives: 2015 is a non-election year. Park & Recreation Mission Statement: To develop a comprehensive and fully accessible park, recreation and trail plan that provides use opportunities for all citizens. 2015 Goals & Objectives: 1. Conduct feasibility study, be included in the Washington County Parks Commission Master Plan and obtain grant funding for the construction of the Lake Elmo Regional Trail. 2. Complete 2015 Park Commission Strategic Plan of Work (see attached) 3. Complete Sun Fish Lake Park Utilization Plan Council/Commissions/Committees Groundwater / Storm water / Environmental Mission Statement: To balance the monetary realities with the protection of natural resources of the City of Lake Elmo through carefully policy development, deliberate advocacy for clean groundwater, drinking water and surface water, and proper management of storm water. 2015 Goals & Objectives: 1. Work with Continue to Pursue Economic Remedies of 3M Contamination; 2. Actively participate in the Washington County Groundwater Coalition to protect our water resources and monitor policy being developed by the Met Council on groundwater allocation 3. Develop and implement a storm water pond and facilities maintenance plan consistent with the MS4 permit 4. Participate in the (5) lake coalition with the Valley Branch Watershed District to control Eurasian Milfoil Process / Procedure Mission Statement: To create a lean and efficient government that properly stewards taxpayer dollars and resources. 2015 Goals & Objectives: 1. Complete 37 standard operating procedure protocols in the DPW to standardize operations and qualify expectations; 2. Design a functional decision making tree that allows Council & Staff to prioritize day to day functions of departments to improve workflow & efficiency Mission Statement: To establish the public trust in policy-making by creating a productive, trust-base meeting process that is relevant to the issues at hand and civil in dialogue. 2015 Goals & Objectives: 1. Complete 24 policy-focused meetings & 10 technically-based workshops; 2. Complete a full departmental orientation for Council Members Elect Fliflet and Lundgren to seamless transition to new Council 3. Continue the creation of a citizen based Committee structure utilizing the expertise of the community; 4. Complete an error free, sound record-keeping and technically sound broadcast of all affected Planning Commission and City Council meetings. Human Resources Mission Statement: To establish best practices in the recruitment, performance management, and overall welfare of the employees of the City of Lake Elmo 2015 Goals & Objectives 1. Streamline and contemporize the City of Lake Elmo Employee Handbook; 2. Develop new annual review process for technical & management staff; 3. Conduct 6 (1 / 2 month) team building and morale enhancing functions with all staff 4. Continue to work on wellness and proper utilization of health / dental insurances to keep the premiums affordable for taxpayers Library Mission Statement: The mission of the Lake Elmo Public Library volunteer program is to give community members fulfilling opportunities to use their skills to enhance the lifelong learning of residents; to assist the library staff in providing services and service enhancements that otherwise could not be achieved; and to further the relationship between the public library and the community it serves. 2015 Goals & Objectives 1. Finalize Joint Powers Agreement between Library and Washington County so Lake Elmo residents are spared the inconvenience of out of pocket expenses for Washington County Library access. 2. Work towards normalizing relations between the Lake Elmo Public Library and other libraries throughout Minnesota, particularly Washington County, with the intention of inter-library loan (including convenient e book access) 3. Establish more consistent and expanded evening and weekend hours. 4. Have paid staff person at the library during virtually all of the Library’s open hours.