HomeMy WebLinkAboutItem 6 - 2014 Seal Coat - Pay Request No 1 (Final) AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
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DATE: August 5, 2014 CONSENT ITEM # 6 AGENDA ITEM: 2014 Seal Coat Project – Pay Request No. 1 (Final)
SUBMITTED BY: Ryan Stempski, Assistant City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering FISCAL IMPACT: Increase of $3,211.60 to the City of Lake Elmo over the original Contract
amount of $189,889.88.
Final payment is proposed in accordance with the Contract for the project. Payment remains within authorized total project budget amount of $213,000 authorized by the City Council on April, 15, 2014.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 1 (Final) for the 2014 Seal Coat Project. If removed from the consent agenda, the recommended motion for
the action is as follows:
“Move to approve Pay Request No. 1 (Final) to Pearson Brothers, Inc., in the amount of $269,795.26, for the 2014 Seal Coat Project; which includes $193,101.48 to the City of Lake Elmo; $44,148.78 to West Lakeland Township; and $32,545.00 to Baytown Township.”
City Council Meeting [Consent Agenda Item 6]
August 5, 2014
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LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The 2014 Seal Project has been fully completed. The Project Engineer has prepared a Certificate of Completion and is recommending acceptance of the improvements and release of the final retainage. The one year warranty period will begin on August 5, 2014, and will extend to August
5, 2015.
Final payment in the amount of $269,795.26 has been requested by the Contractor, Pearson Brothers, Inc., based upon the work completed. The original Contract amount was $265,298.88 ($189,889.88 for Lake Elmo, $44,175.00 for West Lakeland Township, and $31,234.00 for
Baytown Township). The Lake Elmo work was completed at 1.2% ($3,211.60) over the original
Contract amount. Per the Joint Services Agreements: West Lakeland Township will be invoiced $44,148.78 for their portion of the construction costs, and Baytown Township will be invoiced $32,545.00 for
their portion of the construction costs.
The final total project cost for the Lake Elmo portion of the project was $196,601.48: $193,101.48 in construction and $3,500 ($9,500 total - $6,000 reimbursed by West Lakeland and Baytown) for design and construction engineering services.
RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 1 (Final) for the 2014 Seal Coat Project. If removed from the consent agenda,
the recommended motion for the action is as follows:
“Move to approve Pay Request No. 1 (Final) to Pearson Brothers, Inc., in the amount of
$269,795.26, for the 2014 Seal Coat Project; which includes $193,101.48 to the City of Lake Elmo; $44,148.78 to West Lakeland Township; and $32,545.00 to Baytown Township.” ATTACHMENT(S): 1. Pay Estimate No. 1 (Final) 2. Certificate of Completion