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HomeMy WebLinkAboutItem 24 - CC 09 16 14 Discover crossing storm water design repairs MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: September 16, 2014 REGULAR ITEM #25 MOTION $$ - $21,900 AGENDA ITEM: Approve corrective action to be taken to resolve the Discover Crossing cul-de-sac storm water drainage issue SUBMITTED BY: Dean Zuleger / Cathy Bendel THROUGH: Ryan Stempski, Mike Bouthilet, Greg Malmquist, Fire Chief REVIEWED BY: Finance Committee SUGGESTED ORDER OF BUSINESS: - Introduction of Item .............................................................. City Administrator - Report/Presentation…………….…………………………..City Administrator - Questions from Council to Staff ............................................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Council Member Wally Nelson & City Administrator Dean Zuleger FISCAL IMPACT: Not to exceed $21,900 / Surface Water Account SUMMARY AND ACTION REQUESTED: Direct staff to proceed with having repairs done in the Discover Crossing circle related to the poor turn around and storm water drainage designs. This would include obtaining the required second estimate to be sure the work is being performed at the lowest cost available. BACKGROUND INFORMATION: When the Discover Crossing development was designed, there were design flaws. They included the design of a cul-de-sac with a turn-around radius which is insufficient for larger vehicles (school buses and fire trucks) as well as the placement of the storm water drain in a location which is resulting in erosion and standing water issues that are affecting the infrastructure of the street.. City Council Meeting [Regular Agenda Item 25] September 16, 2014 -- page 2 -- STAFF REPORT: For the last six years the City staff have received numerous complaints/issues from the Discover Crossing residents related to design flaws by the developer related to the turnaround circle and the storm water drain in that turn around. As a result of the Developer no longer being in business, there is no one to bring these issues to for resolution/correction. Staff has had numerous on-site meetings with the HOA to outline the issues and determine the best corrective action to be taken. Attached is a proposal from TA Schifsky to make the suggested repairs at a cost of $21,900. A second quote will be obtained and the work will be completed by the vendor with the lowest quote, not to exceed $21,900. 100% of the costs would be charged to the Storm Water Fund since all necessary repairs are a result of the issues with the storm water drain. RECOMMENDATION: It is recommended that the City Council approve the repairs to be made on the Discover Crossing turnaround at an amount not to exceed $21,900: “Move to approve an amount not to exceed $21,900 to do the repairs needed at the Discover Crossing circle”