HomeMy WebLinkAboutPages from CC Packet 9-16-14 Part I
NOTICE OF MEETING
City Council Meeting
Tuesday, September 16, 2014 7:00 P.M.
City of Lake Elmo | 3800 Laverne Avenue North
AGENDA
A. Call to Order B. Pledge of Allegiance
C. Roll Call
D. Order of Business
E. Approval of Agenda
F. Accept Minutes
1. Accept September 2, 2014 City Council Meeting Minutes
G. Council Reports
• Mayor
• Council H. Presentations/Public Comments/Inquiries
• 36th & 37th Street Improvements
I. Proclamation
2. Constitution Week
3. Volksmarch
J. Finance Consent Agenda
4. Approve Payment of Disbursements and Payroll
5. Accept Financial Report dated August 31, 2014
6. Accept Building Report dated August 31, 2014
7. Accept City Assessor Report dated August 31, 2014
8. Pumphouse No. 4 Improvements – Pay Request No. 4
9. Lake Elmo Avenue Watermain Improvements – Pay Request No. 2
10. 2014 Street Improvements – Pay Request No. 2
11. Well No. 4 Connecting Watermain Improvements – Call for Final Assessment Hearing; Resolution No. 2014-68
12. Lake Elmo Avenue Trunk Watermain Improvements – Call for Final Assessment Hearing; Resolution No. 2014-69
13. Special Assessment Abatement Request – MN DNR Land; Resolution No. 2014-70
K. Other Consent Agenda
14. Authorize John Schiltz to dispense Beer and Wine Coolers at the Volksmarch Event on October 11, 2014
L. Regular Agenda
15. Gateway Corridor LPA Resolution; Resolution No. 2014-71
16. Inwood PUD Concept Plan; Resolution No. 2014-72
17. Boulder Ponds Preliminary Plat and Preliminary PUD Plan; Resolution No. 2014-73
18. Village Park Preserve Preliminary Plat; Resolution No. 2014-74
19. Hunters Crossing Final Plat; Resolution No. 2014-75
20. Savona 2nd Addition Final Plat; Resolution No. 2014-76
21. Savona 2nd Addition Developers Agreement; Resolution No. 2014-77
22. Wildflower at Lake Elmo Comprehensive Plan Amendment; Resolution No. 2014-46
23. 39th Street North: Street and Sanitary Sewer Improvements – Change Order No. 1
24. Discover Crossing Repairs – TA Schifsky quote – 21.9K
M. Staff Reports and Announcements
• City Administrator
• City Attorney
• Planning Director
• City Engineer
• Finance Director
• City Clerk N. Adjourn
Our Mission is to Provide Quality Public Services in a Fiscally Responsible
Manner While Preserving the City’s Open Space Character
LAKE ELMO CITY COUNCIL MINUTES AUGUST 19, 2014
CITY OF LAKE ELMO CITY COUNCIL MINUTES
SEPTEMBER 2, 2014 Mayor Pearson called the meeting to order at 7:00 pm.
PRESENT: Mayor Mike Pearson and Council Members Wally Nelson, Justin Bloyer, and Mike Reeves
Absent: Council Member Anne Smith
Staff present: City Administrator Zuleger, City Attorney Snyder, Community Development Director Klatt, Finance Director Bendel, and City Clerk Bell.
PLEDGE OF ALLIGENCE
APPROVAL OF AGENDA
Item 10 was postponed.
MOTION: Council Member Reeves moved TO APPROVE THE AUGUST 19, 2014 CITY COUNCIL AGENDA AS AMENDED. Council Member Nelson seconded the motion. MOTION PASSED 4-0.
ITEM 1: ACCEPT MINUTES
THE AUGUST 19, 2014 CITY COUNCIL MINUTES WERE APPROVED AS AMENDED BY CONSENSUS OF THE CITY COUNCIL.
COUNCIL REPORTS:
Mayor Pearson: attended Human Resources Committee Meeting, EDA Meeting Council Member Bloyer: attended library board meeting
Council Member Reeves: attended Human Resources Committee Meeting. The group worked on performance reviews and salary pool. Council Member Nelson: no report.
PUBLIC COMMENTS/INQUIRIES
Paul Ryberg introduced Nate Deprey the new library director. Mr. Deprey expressed he is looking forward to working with the Council and the City.
STATUS OF 100% DEVELOPER INFRASTRUCTURE INVESTMENT POLICY
City Administrator Zuleger provided status presentation of the developer paid infrastructure. The policy of “growth pays for growth” was implemented in 2013. This has resulted in two positive bond ratings, including
an increase from S&P. Council Member Reeves asked what the reaction has been from the developers.
National and regional builders have understood the policy. Many have appreciated the discipline. There have been some who are not willing to come to Lake Elmo. Mayor Pearson recognized that the policy and staff’s
efforts are doing as much as possible to minimize the risk to the City.
ITEM 2: PROCLAMATION COMMUNITY MEDIA WEEK
Mayor Pearson read the proclamation recognizing the week of September 15th 2014 as Community Media
Week.
FINANCE CONSENT AGENDA
3. Approve Payment of Disbursements and Payroll
4. Approving the TNT Public Hearing Date for the 2015 Budget and Tax Levy; Resolution No. 2014-65
MOTION: Council Member Nelson moved TO APPROVE THE FINANCE CONSENT AGENDA AS AMENDED. Mayor Pearson seconded the motion. MOTION PASSED 4-0.
OTHER CONSENT AGENDA
Council Member Bloyer pulled Item 8 for discussion.
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LAKE ELMO CITY COUNCIL MINUTES AUGUST 19, 2014
5. Encroachment Agreement – 1668 Ivy Ave N
6. Encroachment Agreement – 1650 Ivy Ave N
7. Encroachment Agreement – 10938 57th Street N
8. Library Board Appointment – Margo Sieleni
MOTION: Council Member Reeves moved TO APPROVE THE OTHER CONSENT AGENDA AS
AMENDED. Mayor Pearson seconded the motion. MOTION PASSED 4-0.
ITEM 8: LIBRARY BOARD APPOINTMENT – MARGO SIELENI
It was explained that Mayor Pearson appointed Ms. Sieleni during his report last meeting, but Clerk Bell
prefers to have a formal vote with background documentation included for record purposes. Council
Member Bloyer thanked Ms. Sieleni for volunteering to serve.
MOTION: Council Member Bloyer moved TO APPOINT MARGO SIELENI TO THE LAKE ELMO
LIBRARY BOARD. Council Member Nelson seconded the motion. MOTION PASSED 4-0.
REGULAR AGENDA
ITEM 9: SAVONA SUBDIVISION CONDITIONAL USE PERMIT; RES. NO. 2014-66
Community Development Director Klatt provided summary explaining the reason for the CUP application.
Townhome units on a private street require a CUP, which the part of the next phase of Savona will include.
The requirement is to make sure that the City’s needs are met in regards to the private street. The area that is
involved was explained.
MOTION: Council Member Reeves moved TO ADOPT RESOLUTION NO. 2014-66, APPROVING A
CONDITIONAL USE PERMIT TO ALLOW FOR THE CONSTRUCTION OF SINGLE
FAMILY ATTACHED DWELLINGS WITHIN THE SAVONA SUBDIVISION THAT DO NOT
HAVE FRONTAGE ON A PUBLIC STREET. Council Member Nelson seconded the motion. MOTION
PASSED 4-0.
ITEM 11: APPROVE PROPOSED GENERAL LEVY AND PROPOSED 2015 BUDGET; RES.
NO. 2014-67
Finance Director Bendel presented the proposed 2015 budget.
Council Member Bloyer left at 7:30 pm.
The general fund budget was explained. It was noted that the street maintenance expenses were now a
permanent line item in budget. Ms. Bendel explained that the tax levy is staying level and the rate is actually
decreasing.
Ms. Bendel summarized the library fund. The end year cash reserves were explained.
Council Member Bloyer returned at 7:34 pm.
Council Member Reeves asked about part-time staffing at library for 2014. There was none in 2014, but it is
budgeted in 2015.
Mayor Pearson asked about Sanctuary neighborhood road. City Administrator Zuleger explained the steps
that the City has taken. The road needs to be approved by MnDOT. It is believed that the developer funds
are available to pay for some of it.
Ms. Bendel read letter from Roger Johnson requesting city contribution of minimum of $20k for invasive
species management on Olson/Demontreville Lakes. Council Member Bloyer noted that the previous June
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LAKE ELMO CITY COUNCIL MINUTES AUGUST 19, 2014
request was only $25K. He would be in favor of city contributing 1/3 if all the lakes were evenly supported.
He would like to have place holder in budget. Mr. Bloyer noted that recent letter from DNR found no natural
erosion occur this past spring.
Mr. Reeves believes the City should be engaged in treating the lakes, but he supports addressing all the lakes.
He also wants to know more info about the VBWD study. The outflow of the water was discussed.
It was noted that O/D levels are anticipated to increase. VBWD does not believe that increasing the outflow
can be achieved.
Mr. Zuleger explained the VBWD study. The consensus is to have a placeholder, but wait to hear study
findings. Mr. Zuleger suggested that the Council commit funds from the storm water fund as the lake is a
repository for storm water. Mr. Nelson wants to know if the watershed cities causing impact can be
approached for contribution. Mr. Zuleger said the City can ask the DNR.
Mr. Reeves asked if signage was sufficient. Mr. Zuleger said it was. It was noted that too much signage can
cause confusion. It was explained that the City has not participated in the past.
The Council discussed what the appropriate funding level and appropriate parties to pay. Council direction is
that the lake property owners need to propose a plan where the City can collaborate. The consequences of
using storm water funds were discussed. Future storm water expenses and needs are ahead for the Village
drainage. The Council wants to make sure that the expenses are effective and the results are measurable.
Ms. Bendel summarized the proposed debt service fund levy.
MOTION: Mayor Pearson moved TO APPROVE GENERAL FUND LEVY OF $2,421,588.00. Council Member Reeves seconded the motion.
The council acknowledged the tight budget that staff developed and the introduction of zero-based
budgeting.
MOTION PASSED 4-0.
MOTION: Mayor Pearson moved TO APPROVE DEBT SERVICE LEVY OF $484,814.00. Council Member Reeves seconded the motion. MOTION PASSED 4-0.
The Council discussed how the library has done a good job of being frugal. Even with the 10% statutory
reduction, the library levy is still more than the requested budget. A 10% percent reduction results in a
$231,261.00. This is actually a 20% increase over the 2014 budget.
MOTION: Mayor Pearson moved TO APPROVE LIBRARY FUND BUDGET AND LEVY AT AMOUNT OF $231,261.00. Council Member Nelson seconded the motion. MOTION PASSED 4-0.
Mr. Zuleger clarified the resulting levy components – General Fund Levy: $2,421,588.00; G.O. Debt Levy:
$484,814.00; Library Levy: $231,261.00; total levy: $3,137,663.00.
MOTION: Mayor Pearson moved TO APPROVE RESOLUTION NO. 2014-67 ADOPTING THE
PRELIMINARY 2015 GENERAL FUND AND LIBRARY FUND ANNUAL BUDGET’S AND LEVIES. Council Member Reeves seconded the motion. MOTION PASSED 4-0.
ITEM 12: DISCUSSION ITEM: COUNCIL/STAFF INTERACTIONS
Mayor Pearson explained the reason for this item. Concerns about interactions with Council Member Smith
have been brought to the Council’s attention. Mayor Pearson noted that conversations were had and commitments to improve were made, but the incidents complained about allegedly have continued. The
immediate concerns are exposing the City to potential legal liability and the non-recognition of staff chain of command. The Mayor asked Council for their suggestions.
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LAKE ELMO CITY COUNCIL MINUTES AUGUST 19, 2014
It was noted that the discussion needs to be in an open meeting despite the desire to have it in private. The council wants there to be improvement. There have been demands for correction in the past, but there needs
to be more improvement. There is concern about potential liability to the City. The Council also wants staff to have a healthy, productive, and safe work environment. The recent adoption of the civility initiative needs to be carried out, especially by council members. The Council wants things to be better.
MOTION: Mayor Pearson moved “WHEN COUNCIL MEMBER SMITH WISHES TO CONTACT A CITY STAFF MEMBER, SHE IS TO ARRANGE FOR ANOTHER COUNCIL MEMBER TO BE IN ATTENDANCE. STAFF IS DIRECTED TO CONFORM TO THIS PARAMETER AS
WELL.” Council Member Reeves seconded the motion.
The Mayor hopes that this action improves the situation as everyone desires and they would not have to
address this any further. The Council discussed the logistics and the effectiveness of proposed motion. The consensus was the City has an obligation to do something. Whether to include phone calls and adding a timeframe on the restriction were considered, but the original motion was not modified.
MOTION PASSED 4-0.
STAFF REPORTS AND ANNOUNCEMENTS
City Administrator Zuleger: Staff is working on completing several final plats; Planning Commission will
be touring a Hans Hagen development in Blaine; working on 2015 CIP budget. Goal is to have workshop in late September; meeting with Washington County Sheriff Hutton next week; Working with Gateway Corridor
group involving a Bus Rapid Transit route through Lake Elmo; EDA will be submitting the Planning Commission a resolution for an EDA zoning area.
City Attorney Snyder: handling routine matters with staff; reviewed lease for new city administrative space
at 3880 Laverne.
Community Development Director Klatt: Planning Commission is busy reviewing development
applications.
City Clerk Bell: reported that Lake Elmo Precinct 1 was randomly selected by the County Canvass Board for review. The precinct passed with no issues. Clerk Bell also announced that additional election judges are
being sought for the general election.
Finance Director Bendel: working on August financials, certification of levy, and storm water assessments.
Mayor Pearson adjourned meeting at 8:34 pm.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Mike Pearson, Mayor
_______________________________
Adam R. Bell, City Clerk
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September 9, 2014
Mayor Mike Pearson & City Council Members
City of Lake Elmo 3600 Laverne Avenue
Lake Elmo, MN 55042
Dear Mayor Pearson and City Council Members,
As the date nears for the completion and vote by the city council on the Feasibility Report
for the 36th/37th Street Project, we would like to reiterate our position and ask that this
letter be filed with our Petition dated July 1, 2014.
We respectfully request that the city council vote against any type of road for our neighborhood. We do not feel at this time that we need new roads. We live in the rural
section of town. It is not necessary structurally or financially to upgrade our roads to the
level proposed to the residents on May 15, 2014.
There have been discussions at the financial committee meetings about possibly putting the project off until 2017, due in part to the large amount of development coming to Lake
Elmo. If a date of 2017 is chosen, at that time we would like to again be notified before
any decisions are made, so that we may be a part of the discussion. In 2017, if all parties
agree the streets need improvement, at that time we would request:
There be NO:
* 4” water mains upgraded to 8”
* curbs and gutters
* a pavement subdrain system
* roads widened to 12’
We oppose paying additional funds for unnecessary items at the cost of the residents and
city, regardless of what year the roads are done. The two roads we have been using have
provided us sufficient service for 45 years. A similar road would provide the same
service, whenever the city makes the decision to redo the roads.
In the meantime, we do request that the city patch and/or repair the west end of 36th
Street and as needed in the future to both streets, just as any other road in the city would
be repaired.
Thank you very much for your consideration.
Sincerely,
Residents 36th & 37th Street
Lake Elmo, MN 55042
CITY OF LAKE ELMO
CONSTITUTION WEEK PROCLAMATION
WHEREAS: our Founding Fathers, in order to secure the blessings of liberty for
themselves and their posterity, did ordain and establish a Constitution
for the United States; and,
WHEREAS: it is important that all citizens fully understand the provisions and
principles contained in the Constitution in order to effectively support,
preserve, and defend against all enemies; and,
WHEREAS: September 17, 2014, marks the two hundred twenty-seventh anniversary
of the drafting of the Constitution of the United States of America by the
Constitutional Convention; and,
WHEREAS: it is fitting and proper to accord official recognition of this magnificent
document and its memorable anniversary; and,
WHEREAS: the independence guaranteed to American citizens, whether by birth or
naturalization, should be celebrated during Constitution Week,
September 17 through 23, 2014, as designated by proclamation of the
President of the United States of America in accordance with Public
Law 915;
NOW, THEREFORE, BE IT RESOLVED that I, Mike Pearson, Mayor of Lake Elmo, do
hereby proclaim Wednesday, September 17th through Tuesday, September 23rd, 2014 as
Constitution Week.
SIGNED THIS SIXTEENTH DAY OF SEPTEMBER, TWO THOUSAND AND FOURTEEN.
_____________________________ BY: Mike Pearson Mayor
CITY OF LAKE ELMO VOLKSMARCH PROCLAMATION
WHEREAS: The City recognizes the value and benefits to a healthy park system and
recreational opportunities in our community WHEREAS: The City wishes to express appreciation for the commitment and dedication
to the local service organizations, volunteers, and businesses who have
contributed time and resources to make the City of Lake Elmo a better
place to live and work,
WHEREAS: The City also celebrates "Community" by bringing families, friends, and
neighbors together to enjoy many festivities,
NOW, THEREFORE, BE IT RESOLVED that I, Mike Pearson, Mayor of Lake Elmo, do hereby proclaim Saturday, October 11, 2014 the first annual Lake Elmo Volksmarch to distinguish Lake
Elmo from surrounding cities, and to uphold the City’s commitment to community and observance
of open space. SIGNED THIS SIXTEENTH DAY OF SEPTEMBER TWO THOUSAND AND FOURTEEN
________________________________ BY: Mike Pearson Mayor
MAYOR & COUNCIL COMMUNICATION
DATE: September 16, 2014
CONSENT
ITEM# 4
AGENDA ITEM: Approve Disbursements in the amount of $1,314,950.07
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Dean Zuleger, City Administrator
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: $1,314,950.07
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to approve disbursements in the amount of $1,314,950.07. No specific motion is needed
as this is recommended to be part of the Consent Agenda.
LEGISLATIVE HISTORY: NA
-- page 1 --
City Council Meeting [Consent Agenda Item 4]
September 16, 2014
BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the
fiduciary responsibility to conduct normal business operations. Below is a summary of current
claims to be disbursed and paid in accordance with State law and City policies and procedures.
Claim # Amount Description
ACH $ 10,824.99 Payroll Taxes to IRS & MN Dept of Revenue 9/4/14
ACH $ 5,636.87 Payroll Retirement to PERA 9/4/14
DD5758-DD5787 $ 28,199.00 Payroll Dated (Direct Deposits) 9/4/14
41796 $ 623.36 Payroll (Check) 9/4/14
41797-41873 $ 1,269,161.44 Accounts Payable 9/16/14
2478-2485 $ 480.00 Library Card Reimbursement 9/16/14
TOTAL $ 1,314,950.07
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve as part of the Consent Agenda the aforementioned disbursements in the amount of
$1,314,950.07.
ATTACHMENTS: 1. Accounts Payable – check registers
-- page 2 --
MAYOR & COUNCIL COMMUNICATION
DATE: September 16, 2014
CONSENT
ITEM# 5
AGENDA ITEM: August 2014 Financial Reporting
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Finance Committee
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: NA
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the August 2014 Financial Reporting Packet. No specific motion is needed as this is recommended to be part of the overall approval of the Consent Agenda.
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct normal business operations and report the financial (unaudited) statement to the City Council. City guidelines suggest the Council be updated on a regular basis. STAFF REPORT: Attached please find the comparative financial statements for the month of
August 2014 reflecting the monthly and year to date detail, comparing the actual results to the
2014 Budget.
-- page 1 --
City Council Meeting [Consent Agenda Item 5]
September 16, 2014
The most significant budget to actual variances are highlighted below:
Revenues:
• Building Permit revenue for the month was 3% below budget and the year to date results
are 9% better than budget. There was one new home started in August bringing the year
to date new home starts to 17 compared to 23 in 2013 and 20 in 2012. Although fewer
homes, the valuation amount to date is very close to 2013 due to the average home values
being greater than the values used to estimate revenues in the 2014 budget. In addition, a
new commercial building permit was issued in August which was valued at $1.4M.
• Zoning and subdivision fees are well above budget for the month due to the budget
assuming there would be very few zoning exceptions requested. This has not been the
case, resulting in $6.7k in revenue for the month and $14.4k on a year to date basis.
• Plan check fees for the month are 24% better than budget and the year to date results are
30% better than budget. As mentioned previously, the valuations are higher than
projected resulting in the revenue also being higher than budgeted.
• Miscellaneous permits for August includes a special fuel tank permit for $7.5k. Due to
the unusual nature of this permit, it has been broken out.
Expenses:
Most departments were at or below budget for the month due to diligently managing
expenditures to the bottom line. A few items to note:
• Administration – In August a temporary employee was utilized to cover the front desk in
the absence of the full-time employee. This expense shows up in contract services
expense.
• Elections – In August the election judge expenses were paid out and are reflected under part-time salaries. The expense was split between August and September in the budget
resulting in the variance being a timing issue. It is anticipated that the full year expense
will come in below budget.
• Police – As mentioned in July, the cost for policing services is billed each year in two installments. The amounts were budgeted in June and December. The bill for the first
half of the year was billed and paid 8/19/14 resulting in the timing related variance.
• Public Works – The part time salaries are $3k higher than budget for the month due to all
salaries being budgeted in the full time salary line item. On a year to date basis, the sum of the two salary expense lines are above budget due to the extra costs for snow removal as well as the summer focus on street repairs.
• Streets – Due to the summer focus on street repairs, the street maintenance expenses are
higher than budgeted for the month but within the full year budgeted amount. New signs were purchased and installed throughout the City resulting in the majority of the expense. Contract services for August included the cost of $4.5k to rent the spray-
patcher for street repairs for a second month due to the good results in July.
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City Council Meeting [Consent Agenda Item 5]
September 16, 2014
• Tree Program – In August the City Right of Way’s were trimmed. This was budgeted to
be done earlier in the summer. On a year to date basis the expense is 7% more than
budgeted.
• Parks & Recreation – As mentioned with Public Works, all salary costs were budgeted under full-time salaries. In total, the salaries are $1.8k more than budget for the month
and $4k below budget on a year to date basis. Landscaping materials for the month
were $1.4k higher than budget due to having the resources available to focus on the parks initiative.
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the attached August Financial Report.
ATTACHMENT: 1. August Financial Reports
-- page 3 --
MAYOR & COUNCIL COMMUNICATION
DATE: September 16, 2014
CONSENT
ITEM 6
AGENDA ITEM: New Single Family Home Permit Report
SUBMITTED BY: Rick Chase, Building Official
THROUGH: Rick Chase, Building Official
REVIEWED BY: Kyle Klatt, Planning Director
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff .............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion ..................................................................... Mayor Facilitates
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly new single family home permit report for through August, 2014. No
specific motion is needed as this is recommended as part of the Consent Agenda.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: 2014 2013 2012
New Homes 17 23 20
Total valuation $10,018,471 $10,553,454 $9,351,112 Average home value 589,321 458,845 467,000
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the August, 2014 monthly building permit report.
-- page 1 --
MAYOR & COUNCIL COMMUNICATION
DATE: September 16, 2014
CONSENT
ITEM# 7
AGENDA ITEM: Monthly Assessor Report
SUBMITTED BY: Dan Raboin, City Assessor
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Finance Committee
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff .............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion ..................................................................... Mayor Facilitates
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly assessor report for through August 2014 outlining work performed on
behalf of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the
Consent Agenda.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Property splits/plats – 0
Sales collected and viewed – 16
Taxpayer inquiries – 3 Miscellaneous inquiries - 7 Inspections – Residential – 0; Commercial – 16 (No residential inspections in August as they were
completed early for 2015 quintile reviews)
Building permit reviews – 62
Pictures taken – 21 Other work performed included:
• Completed 2015 residential quintile
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City Council Meeting [Consent Agenda Item 7]
September 16, 2014
• Monthly meeting with County residential and commercial supervisors
• Input of all inspection and permit work
• Perform sales verifications and land value analysis using MLS and other resources
• Field telephone inquiries
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the August 2014 monthly assessor report.
-- page 2 --
MAYOR & COUNCIL COMMUNICATION
DATE: September 16, 2014
CONSENT
ITEM # 8
AGENDA ITEM: Pumphouse No. 4 – Pay Request No. 4
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering
FISCAL IMPACT:
None. Partial payment is proposed in accordance with the Contract for the project. Payment
remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 4 for the
Pumphouse No. 4 project. If removed from the consent agenda, the recommended motion for the
action is as follows:
“Move to approve Pay Request No. 4 to Total Mechanical Services, Inc. in the amount of $57,028.50 for Pumphouse No. 4”.
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City Council Meeting [Consent Agenda Item 8]
September 16, 2014
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Total Mechanical Services Inc., the Contractor for the project, has submitted Partial Pay Estimate
No. 4 in the amount of $57,028.50. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of
the total work completed. The amount retained is $12,573.30.
RECOMMENDATION:
Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 4 for the Pumphouse No. 4 project. If removed from the consent agenda, the
recommended motion for the action is as follows:
“Move to approve Pay Request No. 4 to Total Mechanical Services, Inc. in the amount of $57,028.50, for Pumphouse No. 4”. ATTACHMENT(S):
1. Partial Pay Estimate No. 4
-- page 2 --
PARTIAL PAY ESTIMATE NO. 4
PUMPHOUSE NO. 4
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2013.132
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1 $60,000.00 $60,000.00 0.17 $10,200.00 0.68 $40,800.00
2 LS 1 $10,000.00 $10,000.00 ‐$0.00 1.00 $10,000.00
3 LS 1 $45,000.00 $45,000.00 ‐$0.00 0.96 $43,200.00
4 LS 1 $30,000.00 $30,000.00 0.25 $7,500.00 0.92 $27,600.00
5 LS 1 $59,000.00 $59,000.00 0.25 $14,750.00 1.00 $59,000.00
6 LS 1 $3,000.00 $3,000.00 ‐$0.00 0.17 $510.00
7 LS 1 $19,000.00 $19,000.00 ‐$0.00 0.80 $15,200.00
8 LS 1 $13,000.00 $13,000.00 ‐$0.00 0.23 $2,990.00
9 LS 1 $12,000.00 $12,000.00 ‐$0.00 0.34 $4,080.00
10 LS 1 $10,000.00 $10,000.00 ‐$0.00 ‐$0.00
11 LS 1 $5,000.00 $5,000.00 ‐$0.00 ‐$0.00
12 LS 1 $60,000.00 $60,000.00 ‐$0.00 ‐$0.00
13 LS 1 $137,900.00 $137,900.00 0.20 $27,580.00 0.34 $46,886.00
14 LS 1 $243,000.00 $243,000.00 ‐$0.00 ‐$0.00
15 CY 350 $11.00 $3,850.00 ‐$0.00 ‐$0.00
16 TN 130 $108.00 $14,040.00 ‐$0.00 ‐$0.00
17 GAL 35 $6.00 $210.00 ‐$0.00 ‐$0.00
18 TN 190 $20.00 $3,800.00 ‐$0.00 ‐$0.00
19 TN 380 $13.50 $5,130.00 ‐$0.00 ‐$0.00
20 SF 235 $5.00 $1,175.00 ‐$0.00 ‐$0.00
21 SF 8 $40.00 $320.00 ‐$0.00 ‐$0.00
22 CY 15 $65.00 $975.00 ‐$0.00 ‐$0.00
23 EA 1 $1,000.00 $1,000.00 ‐$0.00 ‐$0.00
24 LF 400 $3.00 $1,200.00 ‐$0.00 400.0 $1,200.00
25 HR 4 $110.00 $440.00 ‐$0.00 ‐$0.00
26 SY 2,400 $4.00 $9,600.00 ‐$0.00 ‐$0.00
TOTALS ‐ BASE CONTRACT $748,640.00 $60,030.00 $251,466.00
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
SOD
STREET SWEEPER
DIV 1 ‐ GENERAL CONDITIONS
COMMON EXCAVATION (P)
TYPE SP. 12.5 BITUMINOUS WEARING COURSE MIXTURE (2,B)
BITUMINOUS MATERIAL FOR TACK COAT
AGGREGATE BASE CLASS 5, 100% CRUSHED
SELECT GRANULAR BORROW (MODIFIED)
5" CONCRETE SIDEWALK
TRUNCATED DOME PANELS
TOPSOIL BORROW (CV)
TEMPORARY ROCK CONSTRUCTION ENTRANCE
SILT FENCE, MACHINE SLICED
DIV 1 ‐ MOBILIZATION
DIV 2 ‐ SITE WORK
DIV 3 ‐ CONCRETE
DIV 4 ‐ MASONRY
DIV 5 ‐ METALS
DIV 6 ‐ CARPENTRY
DIV 7 ‐ THERMAL PROTECTION
DIV 8 ‐ DOORS AND WINDOWS
DIV 9 ‐ FINISHES
DIV 10 ‐ SAFETY AND SIGNS
DIV 11 ‐ PROCESS EQUIPMENT
DIV 15 ‐ MECHANICAL
DIV 16 ‐ ELECTRICAL
MAYOR & COUNCIL COMMUNICATION
DATE: September 16, 2014
CONSENT
ITEM # 9
AGENDA ITEM: Lake Elmo Avenue Trunk Watermain Improvements – Pay Request No. 2
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering
FISCAL IMPACT:
None. Partial payment is proposed in accordance with the Contract for the project. Payment
remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 2 for the Lake
Elmo Avenue Trunk Watermain Improvements project. If removed from the consent agenda, the
recommended motion for the action is as follows:
“Move to approve Pay Request No. 2 to GM Contracting Inc in the amount of $395,509.31, for the Lake Elmo Avenue Trunk Watermain Improvements Project”
-- page 1 --
City Council Meeting [Consent Agenda Item 9]
September 16, 2014
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
GM Contracting Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 2 in
the amount of $395,509.31. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the
total work completed. The amount retained is $61,494.05.
RECOMMENDATION:
Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 2 for the Lake Elmo Avenue Trunk Watermain Improvements project. If
removed from the consent agenda, the recommended motion for the action is as follows:
“Move to approve Pay Request No. 2 to GM Contracting Inc. in the amount of $395,509.31, for the Lake Elmo Avenue Trunk Watermain Improvements Project” ATTACHMENT(S):
1. Partial Pay Estimate No. 2
-- page 2 --
PARTIAL PAY ESTIMATE NO. 2
LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2013.133
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1 $85,000.00 $85,000.00 0.25 $21,250.00 0.75 $63,750.00
2 LS 1 $53,951.69 $53,951.69 0.25 $13,487.92 0.75 $40,463.77
3 LF 461 $2.50 $1,152.50 0.00 $0.00 0 $0.00
4 EA 20 $400.00 $8,000.00 6.00 $2,400.00 6 $2,400.00
5 EA 3 $152.58 $457.74 3.00 $457.74 3 $457.74
6 SY 267 $6.30 $1,682.10 0.00 $0.00 0 $0.00
7 LS 1 $4,500.00 $4,500.00 0.75 $3,375.00 1 $3,375.00
$154,744.03 $40,970.66 $110,446.51
1 LF 416 $2.85 $1,185.60 0 $0.00 0 $0.00
2 LF 970 $2.85 $2,764.50 0 $0.00 0 $0.00
3 EA 2 $350.00 $700.00 0 $0.00 0 $0.00
4 EA 15 $150.00 $2,250.00 0 $0.00 0 $0.00
5 EA 1 $1,448.16 $1,448.16 0 $0.00 0 $0.00
6 EA 27 $2,036.85 $54,994.95 1 $2,036.85 1 $2,036.85
7 EA 4 $2,530.54 $10,122.16 0 $0.00 0 $0.00
8 EA 1 $3,508.66 $3,508.66 0 $0.00 0 $0.00
9 EA 17 $3,489.56 $59,322.52 0 $0.00 0 $0.00
10 EA 27 $4,182.48 $112,926.96 1 $4,182.48 1 $4,182.48
11 EA 6 $425.90 $2,555.40 0 $0.00 0 $0.00
12 EA 38 $550.20 $20,907.60 0 $0.00 0 $0.00
13 EA 2 $647.35 $1,294.70 0 $0.00 0 $0.00
14 EA 6 $463.58 $2,781.48 0 $0.00 0 $0.00
15 EA 38 $600.53 $22,820.14 0 $0.00 0 $0.00
16 EA 2 $746.85 $1,493.70 0 $0.00 0 $0.00
17 LF 204 $28.59 $5,832.36 0 $0.00 0 $0.00
18 LF 1,586 $32.06 $50,847.16 0 $0.00 0 $0.00
19 LF 52 $37.35 $1,942.20 0 $0.00 0 $0.00
20 EA 15 $500.00 $7,500.00 0 $0.00 0 $0.00
21 LF 379 $29.50 $11,180.50 39 $1,150.50 39 $1,150.50
22 LF 387 $74.63 $28,881.81 0 $0.00 0 $0.00
23 LF 174 $70.93 $12,341.82 45 $3,191.85 45 $3,191.85
24 LF 74 $81.80 $6,053.20 74 $6,053.20 74 $6,053.20
25 LF 11,152 $89.00 $992,528.00 6,124 $545,036.00 10,452 $930,228.00
26 LF 2,200 $89.00 $195,800.00 550 $48,950.00 1,125 $100,125.00
27 EA 32 $362.03 $11,584.96 0 $0.00 0 $0.00
28 EA 1 $1,325.00 $1,325.00 0 $0.00 0 $0.00
29 EA 2 $1,337.00 $2,674.00 0 $0.00 0 $0.00
30 EA 3 $543.52 $1,630.56 1 $543.52 1 $543.52
31 EA 23 $1,498.00 $34,454.00 0 $0.00 0 $0.00
32 EA 4 $1,520.00 $6,080.00 0 $0.00 0 $0.00
33 EA 1 $1,589.00 $1,589.00 0 $0.00 0 $0.00
34 EA 2 $1,657.77 $3,315.54 0 $0.00 0 $0.00
35 EA 1 $588.10 $588.10 0 $0.00 0 $0.00
36 EA 1 $762.51 $762.51 0 $0.00 0 $0.00
37 EA 4 $268.40 $1,073.60 1 $268.40 1 $268.40
38 EA 4 $322.24 $1,288.96 0 $0.00 0 $0.00
39 EA 1 $506.18 $506.18 0 $0.00 0 $0.00
40 LS 1 $70,092.00 $70,092.00 0 $7,009.20 0 $7,009.20
41 LS 1 $55,577.00 $55,577.00 0 $0.00 0 $0.00
42 EA 27 $57.70 $1,557.90 0 $0.00 0 $0.00
43 SF 96 $7.37 $707.52 0 $0.00 0 $0.00
$1,808,790.41 $618,422.00 $1,054,789.00
1 LF 1,020 $3.92 $3,998.40 0 $0.00 0 $0.00
2 SY 1,125 $5.67 $6,378.75 0 $0.00 0 $0.00
3 TN 410 $29.93 $12,271.30 0 $0.00 0 $0.00
4 SY 62 $39.21 $2,431.02 0 $0.00 0 $0.00
5 TN 134 $128.96 $17,280.64 0 $0.00 0 $0.00
6 TN 67 $144.44 $9,677.48 0 $0.00 0 $0.00
7 GA 56 $2.06 $115.36 0 $0.00 0 $0.00
$52,152.95 $0.00 $0.00
TOTALS $2,015,687.39 $659,392.66 $1,165,235.51
OFF ROAD STRUCTURE MARKER
4" POLYSTYRENE INSULATION
SUBTOTAL ‐ DIVISION 2
SUBTOTAL ‐ DIVISION 3
DRIVEWAY RESTORATION
DIVISION 3 ‐ STREETS
SAWCUT BITUMINOUS PAVEMENT
REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT, ALL TYPES
CL.5 AGGREGATE BASE
SPWEA240B BITUMINOUS WEAR COURSE, STREETS
16"X45° BEND MJ DUCTILE IRON COMPACT FITTING
8"X6" TEE MJ DUCTILE IRON COMPACT FITTING
16"X6" TEE MJ DUCTILE IRON COMPACT FITTING
HORIZONTAL DIRECTIONAL DRILLING BORE PITS
WATER SERVICE CONNECTION PITS
16"X8" TEE MJ DUCTILE IRON COMPACT FITTING
16"X12" TEE MJ DUCTILE IRON COMPACT FITTING
16"X12" CROSS MJ DUCTILE IRON COMPACT FITTING
12"X6" REDUCER MJ DUCTILE IRON COMPACT FITTING
16"X8" REDUCER MJ DUCTILE IRON COMPACT FITTING
2" CURB STOP AND BOX
8" PLUG MJ DUCTILE IRON COMPACT FITTING
12" PLUG MJ DUCTILE IRON COMPACT FITTING
16" PLUG MJ DUCTILE IRON COMPACT FITTING
1" TYPE K COPPER WATER SERVICE PIPE
1.5" TYPE K COPPER WATER SERVICE PIPE
2" TYPE K COPPER WATER SERVICE PIPE
CONNECT TO EXISTING WATER SERVCIE ‐ALL SIZES AND TYPES
6" DIP CL. 52 WATERMAIN
16" DIP CL. 52 WATERMAIN
8" HDPE DR 11 WATERMAIN
12" HDPE DR 11 WATERMAIN
16" HDPE DR 11 WATERMAIN
16" HDPE DR11 WATERMAIN, EXTRA DEPTH (P)
6"X45° BEND MJ DUCTILE IRON COMPACT FITTING
16"X11‐1/4° BEND MJ DUCTILE IRON COMPACT FITTING
1" CORPORATION STOP
1.5" CORPORATION STOP
2" CORPORATION STOP
1" CURB STOP AND BOX
1.5" CURB STOP AND BOX
DIVISION 1 ‐ GENERAL
MOBILIZATION
TRAFFIC CONTROL
SILT FENCE
REMOVE/ABANDON EXISTING WATER SERVICE ‐ ALL SIZES AND TYPES
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
HYDRANT ‐ 8'‐6" BURY
TREE REMOVAL
INLET PROTECTION
6" TOPSOIL AND SOD
TEMPORARY WATER SERVICE
SUBTOTAL ‐ DIVISION 1
DIVISION 2 ‐ WATERMAIN
REMOVE EXISTING WATERMAIN ‐ ALL SIZES AND TYPES
ABANDON EXISTING WATERMAIN IN PLACE ‐ ALL SIZES AND TYPES
8" GATE VALVE & BOX
16" BUTTERFLY VALVE & BOX
SALVAGE EXISTING HYDRANT, LEAD, AND VALVE
CONNECT TO EXISTING WATERMAIN
6" GATE VALVE & BOX
12" GATE VALVE & BOX
SPNWB230B BITUMINOUS NON‐WEAR COURSE, STREETS
BITUMINOUS MATERIAL FOR TACK COAT
MAYOR & COUNCIL COMMUNICATION
DATE: September 16, 2014
CONSENT
ITEM # 10
AGENDA ITEM: 2014 Street Improvements – Pay Request No. 2
SUBMITTED BY: Ryan Stempski, Project Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering
FISCAL IMPACT:
None. Partial payment is proposed in accordance with the Contract for the project. Payment
remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 2 for the 2014
Street Improvements project. If removed from the consent agenda, the recommended motion for
the action is as follows:
“Move to approve Pay Request No. 2 to Hardrives, Inc. in the amount of $427,922.74, for the 2014 Street Improvements”.
-- page 1 --
City Council Meeting [Consent Agenda Item 10]
September 16, 2014
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Hardrives, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 2 in the
amount of $427,922.74. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the
total work completed. The amount retained is $28,680.09.
RECOMMENDATION:
Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 2 for the 2014 Street Improvements. If removed from the consent agenda, the
recommended motion for the action is as follows:
“Move to approve Pay Request No. 2 to Hardrives, Inc. in the amount of $427,922.74, for the 2014 Street Improvements”. ATTACHMENT(S):
1. Partial Pay Estimate No. 2
-- page 2 --
PARTIAL PAY ESTIMATE NO. 2
2014 STREET IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2013.135
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1 $34,750.00 $34,750.00 0.50 $17,375.00 1 $34,750.00
2 LS 1 $2,162.47 $2,162.47 0.40 $864.99 0.50 $1,081.24
3 LS 3,188 $2.03 $6,471.64 0.00 $0.00 0.00 $0.00
4 EA 14 $74.93 $1,049.02 14.00 $1,049.02 14.00 $1,049.02
5 EA 14 $80.28 $1,123.92 0.00 $0.00 0.00 $0.00
6 HR 35 $151.26 $5,294.10 0.00 $0.00 0.00 $0.00
7 LS 1 $5,352.13 $5,352.13 0.00 $0.00 0.00 $0.00
8 EA 24 $32.44 $778.56 0.00 $0.00 22.00 $713.68
9 EA 24 $37.84 $908.16 0.00 $0.00 0.00 $0.00
10 LF 720 $2.12 $1,526.40 261.00 $553.32 261.00 $553.32
11 LF 130 $3.13 $406.90 130.00 $406.90 130.00 $406.90
12 SY 410 $5.35 $2,193.50 230.00 $1,230.50 230.00 $1,230.50
13 SY 150 $8.56 $1,284.00 85.00 $727.60 85.00 $727.60
14 SY 10 $32.11 $321.10 0.00 $0.00 0.00 $0.00
15 LF 230 $10.81 $2,486.30 73.00 $789.13 230.00 $2,486.30
16 CY 1,000 $9.10 $9,100.00 0.00 $0.00 0.00 $0.00
17 CY 250 $14.13 $3,532.50 0.00 $0.00 0.00 $0.00
18 SY 21,500 $0.91 $19,565.00 21,500.00 $19,565.00 21,500.00 $19,565.00
19 CY 300 $8.62 $2,586.00 0.00 $0.00 0.00 $0.00
20 RS 61 $324.76 $19,690.20 0.00 $0.00 0.00 $0.00
21 TN 1,905 $60.76 $115,747.80 1,667.00 $101,286.92 1,667.00 $101,286.92
22 TN 1,905 $62.64 $119,329.20 0.00 $0.00 0.00 $0.00
23 GAL 1,350 $1.96 $2,646.00 0.00 $0.00 0.00 $0.00
24 SY 410 $20.11 $8,245.10 294.00 $5,912.34 294.00 $5,912.34
25 SY 150 $46.03 $6,904.50 113.00 $5,201.39 113.00 $5,201.39
26 LF 2,900 $2.61 $7,569.00 0.00 $0.00 0.00 $0.00
27 LF 7,660 $9.63 $73,765.80 7,642.00 $73,592.46 7,642.00 $73,592.46
28 LF 530 $14.50 $7,685.00 485.00 $7,032.50 485.00 $7,032.50
29 SF 500 $6.74 $3,370.00 370.00 $2,493.80 370.00 $2,493.80
30 EA 12 $83.68 $1,004.16 12.00 $1,004.16 13.00 $1,087.84
31 EA 12 $779.82 $9,357.84 11.00 $8,578.02 11.00 $8,578.02
32 EA 1 $1,838.10 $1,838.10 0.00 $0.00 0.00 $0.00
33 EA 1 $2,811.21 $2,811.21 1.00 $2,811.21 2.00 $5,622.42
34 EA 2 $1,946.23 $3,892.46 0.00 $0.00 2.00 $3,892.46
35 LF 208 $44.33 $9,220.64 58.00 $2,571.14 209.00 $9,264.97
36 EA 4 $1,243.42 $4,973.68 2.00 $2,486.84 3.00 $3,730.26
37 CY 8 $162.19 $1,297.52 5.00 $810.95 5.00 $810.95
38 LF 180 $10.70 $1,926.00 0.00 $0.00 0.00 $0.00
39 CY 70 $21.41 $1,498.70 0.00 $0.00 0.00 $0.00
40 LF 135 $15.14 $2,043.90 0.00 $0.00 0.00 $0.00
41 CY 800 $15.00 $12,000.00 182.00 $2,730.00 182.00 $2,730.00
42 SY 1,500 $2.94 $4,410.00 0.00 $0.00 0.00 $0.00
43 SY 8,800 $4.28 $37,664.00 0.00 $0.00 0.00 $0.00
44 EA 10 $27.03 $270.30 0.00 $0.00 1.00 $27.03
45 EA 10 $124.34 $1,243.40 0.00 $0.00 0.00 $0.00
$561,296.21 $259,073.19 $293,826.92
46 LS 0 $15,172.98 $0.00 0.00 $0.00 0 $0.00
47 LS 0 $5,000.00 $0.00 0.00 $0.00 0 $0.00
48 SY 0 $20.00 $0.00 0.00 $0.00 0 $0.00
49 SY 0 $20.00 $0.00 0.00 $0.00 0 $0.00
50 SY 0 $38.64 $0.00 0.00 $0.00 0 $0.00
51 LF 0 $0.65 $0.00 0.00 $0.00 0 $0.00
52 TN 0 $68.06 $0.00 0.00 $0.00 0 $0.00
53 SY 0 $3.21 $0.00 0.00 $0.00 0 $0.00
54 TN 0 $21.39 $0.00 0.00 $0.00 0 $0.00
55 LF 0 $0.22 $0.00 0.00 $0.00 0 $0.00
56 LF 0 $0.11 $0.00 0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00
REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT (DRIVEWAYS)
SELECT GRANULAR BORROW (CV)
HAUL EXCESS RECLAIMED MATERIAL OFF SITE (LV)
REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT (DRIVEWAYS)
REMOVE AND DISPOSE OF EXISTING STORM SEWER PIPE
SUBGRADE EXCAVATION ‐ RECLAIM AREAS (CV)
RECLAIM EXISTING BITUMINOUS AND BASE MATERIALS, 8" DEPTH
ITEM DESCRIPTION OF PAY ITEM UNIT
REVISED CONTRACT THIS PERIOD TOTAL TO DATE
DIVISION 1 ‐ PACKARD PARK AREA
MOBILIZATION
15" RCP FLARED END SECTION INCL TRASH GUARD
CLASS 3 RIP RAP WITH FABRIC
DITCH GRADING
POND EXCAVATION (CV)
JET AND CLEAN STORM SEWER
IMPORT AND PLACE TOPSOIL BORROW (LV)
TRAFFIC CONTROL
SILT FENCE, TYPE MACHINE SLICED
REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT
TYPE SP 9.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,B) [SPNWA230B]
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) [SPWEA240B]
BITUMINOUS MATERIAL FOR TACK COAT
PATCH BITUMINOUS DRIVEWAY
PATCH CONCRETE DRIVEWAY
SAW & SEAL STREET (40' INTERVALS)
SUBGRADE PREPARATION OF RECLAIMED SURFACE
INLET PROTECTION
BIOROLL DITCH CHECK
STREET SWEEPING
TREE TRIMMING
SALVAGE MAILBOX
INSTALL SALVAGED MAILBOX
SAWCUT BITUMINOUS PAVEMENT
SAWCUT CONCRETE PAVEMENT
B418 CONCRETE CURB & GUTTER
CONCRETE RIBBON CURB
6" CONCRETE FLUME
REMOVE CB CASTING
R‐3250‐1 CASTING
2' X 3' CATCH BASIN WITH CASTING PER DETAIL 404
4' DIA CBMH WITH SUMP AND CASTING PER DETAIL 405
4' DIA MH WITH CASTING PER DETAIL 407
15" RCP STORM SEWER, CLASS 5
TRAFFIC CONTROL
JOINT REPAIR
SEEDING, FERTILIZER, AND EROSION CONTROL BLANKET
SODDING
SALVAGE SIGN
INSTALL SALVAGED SIGN
SUBTOTAL ‐ DIVISION 1
PATCH BITUMINOUS STREET (PARTIAL DEPTH)
PATCH BITUMINOUS STREET (FULL DEPTH)
DIVISION 2 ‐ 20TH STREET NORTH
MOBILIZATION
REMOVE PAVEMENT MARKINGS ‐ 4" LINES
3/4" OVERLAY
SUBTOTAL ‐ DIVISION 2
3/8" MICROSURFACE
CLASS 2 AGGREGATE SHOULDERING ‐ 100% CRUSHED LIMEROCK
4" DOUBLE SOLID YELLOW LINE ‐ LATEX
4" SOLID WHITE LINE ‐ LATEX
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
REVISED CONTRACT THIS PERIOD TOTAL TO DATE
57 LS 1 $21,000.00 $21,000.00 0.25 $5,250.00 1 $15,750.00
58 LS 1 $1,621.85 $1,621.85 0.40 $648.74 1 $1,054.20
59 LF 2,150 $2.03 $4,364.50 0.00 $0.00 225 $456.75
60 EA 12 $74.93 $899.16 0.00 $0.00 0 $0.00
61 HR 10 $151.26 $1,512.60 1.00 $151.26 1 $151.26
62 EA 5 $80.28 $401.40 0.00 $0.00 0 $0.00
63 EA 6 $588.73 $3,532.38 0.00 $0.00 7 $4,121.11
64 EA 5 $214.09 $1,070.45 0.00 $0.00 0 $0.00
65 EA 22 $32.44 $713.68 0.00 $0.00 22 $713.68
66 EA 22 $37.84 $832.48 0.00 $0.00 0 $0.00
67 LF 375 $2.17 $813.75 269.00 $583.73 269 $583.73
68 LF 100 $4.07 $407.00 89.00 $362.23 89 $362.23
69 SY 6,680 $2.91 $19,438.80 4,180.00 $12,163.80 6,680 $19,438.80
70 SY 250 $5.35 $1,337.50 166.00 $888.10 266 $1,423.10
71 SY 110 $8.56 $941.60 37.00 $316.72 37 $316.72
72 LF 190 $10.81 $2,053.90 0.00 $0.00 190 $2,053.90
73 EA 2 $432.50 $865.00 0.00 $0.00 2 $865.00
74 CY 3,575 $8.56 $30,602.00 3,575.00 $30,602.00 3,575 $30,602.00
75 CY 325 $8.56 $2,782.00 76.00 $650.56 76 $650.56
76 CY 2,390 $12.31 $29,420.90 2,227.00 $27,414.37 2,227 $27,414.37
77 TN 2,600 $10.17 $26,442.00 2,600.00 $26,442.00 2,600 $26,442.00
78 TN 690 $62.38 $43,042.20 0.00 $0.00 0 $0.00
79 TN 520 $63.49 $33,014.80 0.00 $0.00 0 $0.00
80 GAL 405 $1.96 $793.80 0.00 $0.00 0 $0.00
81 SY 250 $20.55 $5,137.50 0.00 $0.00 0 $0.00
82 SY 110 $46.03 $5,063.30 60.00 $2,761.80 60 $2,761.80
83 TN 20 $27.54 $550.80 0.00 $0.00 0 $0.00
84 LF 1,300
$2.61 $3,393.00 0.00 $0.00 0 $0.00
85 EA 2 $584.98 $1,169.96 0.00 $0.00 0 $0.00
86 LF 4,500
$9.10 $40,950.00 0.00 $0.00 0 $0.00
87 SF 2 $42.82 $85.64 0.00 $0.00 0 $0.00
88 LF 1,155
$9.10 $10,510.50 1,155.00 $10,510.50 1,155 $10,510.50
89 EA 12 $160.56 $1,926.72 2.00 $321.12 12 $1,926.72
90 EA 2
$540.62 $1,081.24 0.00 $0.00 2 $1,081.24
91 EA 2 $1,838.10 $3,676.20 1.00 $1,838.10 2 $3,676.20
92 EA 1 $1,838.10 $1,838.10 0.00 $0.00 1 $1,838.10
93 EA 6 $2,108.41 $12,650.46 0.00 $0.00 6 $12,650.46
94 EA 3 $2,919.34 $8,758.02 0.00 $0.00 3 $8,758.02
95 LF 382
$42.17 $16,108.94 0.00 $0.00 382 $16,108.94
96 LF 235 $45.41 $10,671.35 0.00 $0.00 240 $10,898.40
97 EA 2
$1,243.42 $2,486.84 0.00 $0.00 2 $2,486.84
98 EA 1 $1,297.48 $1,297.48 0.00 $0.00 1 $1,297.48
99 CY 15
$162.19 $2,432.85 0.00 $0.00 11 $1,848.97
100 LF 100 $10.70 $1,070.00 0.00 $0.00 0 $0.00
101 CY 300 $15.00 $4,500.00 0.00 $0.00 0 $0.00
102 SY 5,000
$4.28 $21,400.00 0.00 $0.00 0 $0.00
103 SY 400 $2.94 $1,176.00 0.00 $0.00 0 $0.00
104 LF 1,440
$0.79 $1,137.60 0.00 $0.00 0 $0.00
105 EA 1 $27.03 $27.03 0.00 $0.00 1 $27.03
106 SF 9
$54.06 $486.54 0.00 $0.00 0 $0.00
107 EA 6 $27.03 $162.18 0.00 $0.00 5 $135.15
108 EA 6 $124.34 $746.04 0.00 $0.00 0 $0.00
$388,398.04 $120,905.03 $208,405.26
109 LS 1 $3,500.00 $3,500.00 0.50 $1,750.00 0.50 $1,750.00
110 LS 1 $2,324.66
$2,324.66 0.20 $464.93 0.20 $464.93
111 LF 6,600 $2.03 $13,398.00 1,620.00 $3,288.60 1,620.00 $3,288.60
112 HR 25 $151.26
$3,781.50 0.00 $0.00 0.00 $0.00
113 EA 20 $80.28 $1,605.60 0.00 $0.00 0.00 $0.00
114 EA 15 $588.73 $8,830.95 0.00 $0.00 0.00 $0.00
115 EA 12 $32.44 $389.28 0.00 $0.00 12.00 $389.28
116 EA 12 $37.84 $454.08 0.00 $0.00 0.00 $0.00
117 LF 375 $2.17
$813.75 0.00 $0.00 0.00 $0.00
118 SY 8,970 $2.71 $24,308.70 4,500.00 $12,195.00 4,500.00 $12,195.00
119 SY 130 $5.35
$695.50 0.00 $0.00 0.00 $0.00
SALVAGE MAILBOX
INSTALL SALVAGED MAILBOX
SAWCUT BITUMINOUS PAVEMENT
REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT
REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT (DRIVEWAYS)
TRAFFIC CONTROL
SILT FENCE, TYPE MACHINE SLICED
STREET SWEEPING
BIOROLL DITCH CHECK
CLEAR AND GRUB TREE
INSTALL SALVAGED SIGN
SUBTOTAL ‐ DIVISION 3
DIVISION 4 ‐ MANNING TRAIL NORTH
MOBILIZATION
2' X 3' CATCH BASIN WITH CASTING PER DETAIL 404
4' DIA CBMH WITH CASTING PER DETAIL 402
SEEDING, FERTILIZER, AND EROSION CONTROL BLANKET
4" DOUBLE SOLID YELLOW LINE ‐ EPOXY
REMOVE SIGN
SIGN PANEL, TYPE C
SALVAGE SIGN
18" RCP FLARED END SECTION INCL TRASH GUARD
CLASS 3 RIP RAP WITH FABRIC
DITCH GRADING
IMPORT AND PLACE TOPSOIL BORROW (LV)
SODDING
PATCH GRAVEL DRIVEWAY
SAW & SEAL STREET (40' INTERVALS)
PATCH CONCRETE DRIVEWAY
PATCH BITUMINOUS DRIVEWAY
MOBILIZATION
SILT FENCE, TYPE MACHINE SLICED
INLET PROTECTION
GRUB EXISTING STUMP
BIOROLL DITCH CHECK
REMOVE AND DISPOSE OF EXISTING STORM SEWER STRUCTURE
COMMON EXCAVATION (P)
SUBGRADE EXCAVATION ‐ RECONSTRUCT AREAS (CV)
SELECT GRANULAR BORROW (CV)
AGGREGATE BASE CLASS 5
TYPE SP 9.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,B) [SPNWA230B]
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) [SPWEA240B]
TRAFFIC CONTROL
DIVISION 3 ‐ DEER POND TRAIL & COURT
REMOVE AND DISPOSE OF EXISTING STORM SEWER PIPE
STREET SWEEPING
SALVAGE MAILBOX
INSTALL SALVAGED MAILBOX
SAWCUT BITUMINOUS PAVEMENT
SAWCUT CONCRETE PAVEMENT
CLEAR AND GRUB TREE
ADJUST EXISTING MANHOLE CASTING
B612 CONCRETE CURB & GUTTER
6" CONCRETE FLUME
BITUMINOUS MATERIAL FOR TACK COAT
REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT
REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT (DRIVEWAYS)
REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT (DRIVEWAYS)
4' DIA CBMH WITH CASTING PER DETAIL 406
4' DIA CBMH WITH SUMP AND CASTING PER DETAIL 405
15" RCP STORM SEWER, CLASS 5
18" RCP STORM SEWER, CLASS 5
15" RCP FLARED END SECTION INCL TRASH GUARD
4" PVC PERF EDGE DRAIN W/BACKFILL & WRAP
CONNECT DRAIN TILE TO STRUCTURE
CONNECT TO EXISTING STORM SEWER MH
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
REVISED CONTRACT THIS PERIOD TOTAL TO DATE
120 LF 53 $10.81 $572.93 53.00 $572.93 53.00 $572.93
121 CY 5,205 $8.56 $44,554.80 1,381.00 $11,821.36 1,381.00 $11,821.36
122 CY 500 $8.56
$4,280.00 0.00 $0.00 0.00 $0.00
123 CY 3,290 $12.31 $40,499.90 1,231.00 $15,153.61 1,231.00 $15,153.61
124 TN 4,820 $10.17
$49,019.40 1,849.00 $18,804.33 1,849.00 $18,804.33
125 TN 1,360 $55.64 $75,670.40 0.00 $0.00 0.00 $0.00
126 TN 820 $61.67
$50,569.40 0.00 $0.00 0.00 $0.00
127 GAL 640 $1.96 $1,254.40 0.00 $0.00 0.00 $0.00
128 SY 130 $20.27 $2,635.10 0.00 $0.00 0.00 $0.00
129 TN 30 $27.02 $810.60 0.00 $0.00 0.00 $0.00
130 TN 345 $20.84 $7,189.80 0.00 $0.00 0.00 $0.00
131 LF 3,000 $11.77
$35,310.00 0.00 $0.00 0.00 $0.00
132 EA 8 $535.21 $4,281.68 0.00 $0.00 0.00 $0.00
133 LF 48 $62.71
$3,010.08 48.00 $3,010.08 48.00 $3,010.08
134 EA 2 $1,297.49 $2,594.98 2.00 $2,594.98 2.00 $2,594.98
135 CY 5 $162.19
$810.95 5.00 $810.95 5.00 $810.95
136 CY 500 $15.00 $7,500.00 0.00 $0.00 0.00 $0.00
137 SY 7,850 $2.94 $23,079.00 0.00 $0.00 0.00 $0.00
138 LF 3,300 $0.79
$2,607.00 0.00 $0.00 0.00 $0.00
139 LF 6,600 $0.48 $3,168.00 0.00 $0.00 0.00 $0.00
140 EA 5 $27.03
$135.15 0.00 $0.00 5.00 $135.15
141 SF 21 $54.06 $1,108.23 0.00 $0.00 0.00 $0.00
142 EA 14 $27.03
$378.42 0.00 $0.00 14.00 $378.42
143 EA 14 $124.34 $1,740.76 0.00 $0.00 0.00 $0.00
$422,883.00 $70,466.77 $71,369.62
TOTALS ‐ BASE CONTRACT $1,372,577.25 $450,444.99 $573,601.80
CHANGE ORDER NO. 1
CO1‐1 LS 1.0 $5,000.00 $5,000.00 0.0 $0.00
CO1‐2 LS 1.0 $5,000.00 $5,000.00 0.0 $0.00
CO1‐3 TN 300.0 $68.06 $20,418.00 0.0 $0.00
CO1‐4 TN 1,065.0 $60.67 $64,613.55 0.0 $0.00
CO1‐5 GAL 865.0 $1.96 $1,695.40 0.0 $0.00
CO1‐6 TN 260.0 $21.39 $5,561.40 0.0 $0.00
CO1‐7 LF 4,860.0 $0.22 $1,069.20 0.0 $0.00
CO1‐8 LF 9,720.0 $0.11
$1,069.20 0.0 $0.00
TOTALS ‐ CHANGE ORDER NO. 1 $104,426.75 $0.00 $0.00
TOTALS ‐ REVISED CONTRACT $1,477,004.00 $450,444.99 $573,601.80
REMOVE SIGN
SIGN PANEL, TYPE C
SALVAGE SIGN
INSTALL SALVAGED SIGN
SUBTOTAL ‐ DIVISION 4
CLASS 3 RIP RAP WITH FABRIC
IMPORT AND PLACE TOPSOIL BORROW (LV)
SEEDING, FERTILIZER, AND EROSION CONTROL BLANKET
4" DOUBLE SOLID YELLOW LINE ‐ EPOXY
4" SOLID WHITE LINE ‐ EPOXY
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) [SPWEA2408] ‐LEVELING
COURSE
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) [SPWEA240B]
BITUMINOUS MATERIAL FOR TACK COAT
CLASS 2 AGGREGATE SHOULDERING ‐ 100% CRUSHED LIMEROCK
4" DOUBLE SOLID YELLOW LINE ‐ LATEX
4" SOLID WHITE LINE ‐ LATEX
CLASS 2 AGGREGATE SHOULDERING ‐ 100% CRUSHED LIMEROCK
4" PVC PERF EDGE DRAIN W/BACKFILL & WRAP
PRECAST CONCRETE HEADWALL (DRAIN TILE)
18" RCP STORM SEWER, CLASS 5
18" RCP FLARED END SECTION INCL TRASH GUARD
TYPE SP 12.5 BITUMINOUS NON‐WEARING COURSE MIXTURE (2,B) [SPNWB230B]
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) [SPWEA240B]
BITUMINOUS MATERIAL FOR TACK COAT
PATCH BITUMINOUS DRIVEWAY
PATCH GRAVEL DRIVEWAY
REMOVE AND DISPOSE OF EXISTING STORM SEWER PIPE
COMMON EXCAVATION (P)
SUBGRADE EXCAVATION ‐ RECONSTRUCT AREAS (CV)
SELECT GRANULAR BORROW (CV)
AGGREGATE BASE CLASS 5
MOBILIZATION
TRAFFIC CONTROL
MAYOR & COUNCIL COMMUNICATION
DATE: September 16, 2014
CONSENT
ITEM # 11
AGENDA ITEM: Well No. 4 Connecting Watermain Improvements – Resolution Declaring
Costs to be Assessed, Ordering Preparation of Proposed Assessments, and
Calling for Hearing on Proposed Assessment
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
Dave Snyder, City Attorney SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate…………………………… ........ Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering
FISCAL IMPACT: None.
Calling a final assessment hearing follows state statute for assessing benefitting properties for the improvements constructed in 2014 following the City’s Special Assessment Policy.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider declaring costs to be assessed and calling for the
final assessment hearing for the Well No. 4 Connecting Watermain Improvements. If removed from the
consent agenda, the recommended motion for this action is as follows:
“Move to approve Resolution No. 2014-68; A Resolution Declaring Costs to be Assessed, Ordering Preparation of Proposed Assessment, and Calling for the Hearing on the Proposed Assessment for the Well No. 4 Connecting Watermain Improvements.”
-- page 1 --
City Council Meeting [Consent Agenda Item 11]
September 16, 2014
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
The Well No. 4 Connecting Watermain Improvement Project is near completion and the final
project costs remain within the authorized project budget. Pursuant to Minnesota Statutes, Section 429 the council must declare the amount to be assessed against the benefiting properties
and Call the Hearing on the Proposed Assessment for these improvements. The Assessment
Hearing is proposed for October 21, 2014. The Final Assessment Roll must be certified to the
County Auditor by November 30, 2014. Special assessments for this project were established as
fixed amounts for a Trunk Watermain. Therefore the unit assessments remain unchanged with the final project costs.
RECOMMENDATION:
Staff is recommending that the city council approve, as part of the Consent Agenda, Resolution No. 2014-68, thereby declaring the costs to be assessed to be $29,000; ordering the preparation of the proposed assessments with the unit assessments to be $2,900 for each benefitting property;
and Calling for the Hearing on the proposed Assessments for October 21, 2014 at or around 7:00
PM. The recommended motion is as follows:
“Move to approve Resolution No. 2014-68; A Resolution Declaring Costs to be Assessed, Ordering Preparation of Proposed Assessment, and Calling for the Hearing on the Proposed Assessment for the
Well No. 4 Connecting Watermain Improvements.” ATTACHMENT(S):
1. Resolution No. 2014-68; Resolution Declaring Cost to be Assessed, Ordering Preparation
of Proposed Assessment, and Calling for Hearing on Proposed Assessment 2. Notice of Hearing on Proposed Assessment
3. Final Assessment Roll
-- page 2 --
CITY OF LAKE ELMO
WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2014-68
A RESOLUTION DECLARING COST TO BE ASSESSED, ORDERING
PREPARATION OF PROPOSED ASSESSMENT, AND CALLING FOR
HEARING ON PROPOSED ASSESSMENT FOR THE
WELL NO 4 CONNECTING WATERMAIN IMPROVEMENTS
WHEREAS, a contract has been let for the Well No. 4 Connecting Watermain Improvements
including trunk watermain improvements along 50th Street between the Well 4 site and Lake Elmo Avenue and along Lake Elmo Avenue from 50th Street to 43rd Street; and
WHEREAS, the total cost of the water improvements will be $550,000; and WHEREAS, the City Clerk and City Engineer have prepared the proposed assessment roll and
will maintain said assessment roll on file in the City offices for public inspection.
NOW, THEREFORE, IT IS HEREBY RESOLVED,
1. The portion of the cost of such water improvement to be paid by the City is hereby declared to be
$521,000, and the portion of the cost to be assessed against benefited property owners is declared
to be $29,000.
2. The City Clerk, with the assistance of the City Engineer, has calculated the proper amount to be specially assessed for such improvements against every assessable lot, piece or parcel of land to be benefited by the improvements, and the Clerk has filed a copy of such proposed assessment in
the City offices for public inspection. 3. Assessments shall be payable in equal annual installments extending over a period of 15 years,
the first of the installments to be payable on or before the first Monday in January, 2015, and shall bear interest at the rate of 4.61 percent per annum from the date of the adoption of the assessment resolution.
4. A public hearing shall be held on the 21st day of October, 2014, in the Council Chambers of the
City Hall at or approximately after 7:00 P.M. to pass upon such proposed assessment. All persons
owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment.
5. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall
state in the notice the total cost of the improvement. He shall also cause mailed notice to be given
to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings.
6. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of
payment, to the City Clerk. No interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. A property owner may at any time thereafter, pay to
Resolution No. 2014-68 1
the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 21 or interest will be charged through December 31 of the succeeding year
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTEENTH DAY OF
SEPTEMBER 2014. CITY OF LAKE ELMO
By: __________________________
Mike Pearson Mayor (Seal)
ATTEST:
_________________________ Adam Bell City Clerk
Resolution No. 2014-68 2
CITY OF LAKE ELMO
NOTICE OF HEARING ON PROPOSED ASSESSMENT
WELL NO. 4 CONNECTING WATERMAIN IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will meet in the Council
Chambers of the City Hall at or approximately after 7:00 P.M. on Tuesday, October 21,
2014, to consider, and possibly adopt, the proposed assessment against abutting property
for the Well No. 4 Connecting Watermain Improvements. Adoption by the Council of the
proposed assessment may occur at the hearing. The following describes the area proposed
to be assessed:
The amount to be specially assessed against each particular lot, piece, or parcel of
land receiving an individual service stub located along 50th Street, from the Well 4
site to Lake Elmo Avenue, and along Lake Elmo Avenue, from 50th Street to 43rd
Street, is $2,900.
You may at any time prior to certification of the assessment to the county auditor on
November 21, 2014, pay the entire assessment on such property to the City Clerk with
interest accrued to the date of payment. No interest shall be charged if the entire
assessment is paid to the City Clerk 30 days from the adoption of this assessment. You
may at any time thereafter, pay to the City Clerk the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such
payment is made. Such payment must be made before November 15 (date assessment
certified to County Auditor) or interest will be charged through December 31 of the
succeeding year. If you decide not to prepay the assessment before the date given above
the rate of interest that will apply is 4.61 percent per year.
Once assessments are certified to the County, the assessments are payable in equal annual
installments extending over a period of 15 years, the first of the installments to be
payable on or before the first Monday in January 2015, and will bear interest at the rate of
4.61 percent per annum from the date of adoption of the assessment resolution. To the
first installment shall be added interest on the entire assessment from the date of the
assessment resolution until December 31, 2014. To each subsequent installment when
due shall be added interest for one year on all unpaid installments.
The proposed assessment roll is on file for public inspection at the City Clerk’s office.
The total amount of the proposed watermain improvement assessment is $29,000. The
City contribution for the watermain improvement project is $521,000. Written or oral
objections will be considered at the meeting. No appeal may be taken as to the amount of
an assessment unless a written objection signed by the affected property owner is filed
with the municipal clerk prior to the assessment hearing or presented to the presiding
officer at the hearing. The Council may upon such notice consider any objection to the
amount of a proposed individual assessment at an adjourned meeting upon such further
notice to the affected property owners as it deems advisable.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes,
Section 429.081 by serving notice of the appeal upon the Mayor or Clerk within 30 days
after the adoption of the assessment and filing such notice with the district court within
ten days after service upon the Mayor or Clerk.
The City Council is authorized in its discretion to defer the payment of an assessment for
any homestead property owned by a person for whom it would be a hardship to make
payment if the owner is 65 years of age or older and/or the owner is a person retired by
virtue of a permanent and total disability or by a person who is a member of the
Minnesota National Guard or other military reserves who is ordered into active military
service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person’s
military orders, for whom it would be a hardship to make the payments. The owner must
request a deferment of the assessment at or before the public hearing at which the
assessment is adopted and make application on forms prescribed by the City Clerk within
30 days after the adoption.
Notwithstanding the standards and guidelines established by the City for determining a
hardship, a deferment of an assessment may be obtained pursuant to Minnesota Statutes
Section 435.193.
DATED: September 16, 2014
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
(Published in the Oakdale-Lake Elmo Review on September 24, 2014)
CITY OF LAKE ELMO, MN.SEPTEMBER 2014WELL NO. 4 CONNECTING WATERMAIN IMPROVEMENTSFINAL ASSESSMENT ROLLPAGE 1 of 1NO. NAMEPID UNITS AMOUNT1ROBERTS SAXE G & B CHRISTINA 11165 50TH ST N 11165 50TH ST NLAKE ELMO 55042 1202921220002 1 $2,9002GLCJ PROPERTIES LLC 11050 50TH ST N 1870 RICE ST ROSEVILLE 55113 0102921330003 1 $2,9003BREADY MARY B & KATHRYN M FLICEK 4890 LAKE ELMO AVE N 4890 LAKE ELMO AVE NLAKE ELMO 55042 1102921110005 1 $2,9004DAY JACQUELYN L & KEVIN K 4779 LAKE ELMO AVE N 4779 LAKE ELMO AVE NLAKE ELMO 55042 1202921220005 1 $2,9005REINHARDT MICHAEL C & AMY L 4690 LAKE ELMO AVE N 4690 LAKE ELMO AVE NLAKE ELMO 55042 1102921140005 1 $2,9006 SLINGER DONALD L & JERELYN J 4620 LAKE ELMO AVE N 4620 LAKE ELMO AVE NLAKE ELMO 55042 1102921140004 1 $2,9007 WILLIAMS DOUGLAS C & MARY F COUNTRYMAN‐WILLIAMS 4596 LAKE ELMO AVE N 4596 LAKE ELMO AVE NLAKE ELMO 55042 1102921140001 1 $2,9008 HOFFMAN RICHARD J & NANCY L 4550 LAKE ELMO AVE N 4550 LAKE ELMO AVE NLAKE ELMO 55042 1102921140006 1 $2,9009SCHMIDT MARGARET ANN TRS 4525 LAKE ELMO AVE N 4525 LAKE ELMO AVE NLAKE ELMO 55042 1202921230005 1 $2,90010 ABBOTT ROY E & LAURA A 4455 LAKE ELMO AVE N 4455 LAKE ELMO AVE NLAKE ELMO 55042 1202921320002 1 $2,900TOTAL 10 $29,000ADDRESS MAILING ADDRESS
MAYOR & COUNCIL COMMUNICATION
DATE: September 16, 2014
CONSENT
ITEM # 12
AGENDA ITEM: Lake Elmo Avenue Trunk Watermain Improvements – Resolution
Declaring Costs to be Assessed, Ordering Preparation of Proposed
Assessments, and Calling for Hearing on Proposed Assessment
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
Dave Snyder, City Attorney SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate…………………………… ........ Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering
FISCAL IMPACT: None.
Calling a final assessment hearing follows state statute for assessing benefitting properties for the improvements constructed in 2014 following the City’s Special Assessment Policy.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider declaring costs to be assessed and calling for the final assessment hearing for the Lake Elmo Avenue Trunk Watermain Improvements. If
removed from the consent agenda, the recommended motion for this action is as follows:
“Move to approve Resolution No. 2014-69; A Resolution Declaring Costs to be Assessed, Ordering Preparation of Proposed Assessment, and Calling for the Hearing on the Proposed Assessment for the Lake Elmo Avenue Trunk Watermain Improvements.”
-- page 1 --
City Council Meeting [Consent Agenda Item 12]
September 16, 2014
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
The Lake Elmo Avenue Trunk Improvement Project is currently under construction and the final project costs remain within the authorized project budget. Pursuant to Minnesota Statutes, Section 429 the council must declare the amount to be assessed against the benefiting properties
and Call the Hearing on the Proposed Assessment for these improvements. The Assessment
Hearing is proposed for October 21, 2014. The Final Assessment Roll must be certified to the
County Auditor by November 30, 2014. Special assessments for this project were established as fixed amounts for a Trunk Watermain. Therefore the unit assessments remain unchanged with the final project costs.
There are additional properties along the project corridor that have requested to connect to City
water and have therefore been provided a service stub as part of the project. These properties are not included on the final assessment roll because they will be assessed separately from the public improvement process. These properties are being required to sign an agreement to waive the
right to appeal the assessment.
RECOMMENDATION:
Staff is recommending that the city council approve, as part of the Consent Agenda, Resolution
No. 2014-69, thereby declaring the costs to be assessed to be $92,800; ordering the preparation
of the proposed assessments with the unit assessments to be $2,900 for each benefitting property;
and Calling for the Hearing on the proposed Assessments for October 21, 2014 at or around 7:00 PM. The recommended motion is as follows:
“Move to approve Resolution No. 2014-69; A Resolution Declaring Costs to be Assessed,
Ordering Preparation of Proposed Assessment, and Calling for the Hearing on the Proposed
Assessment for the Lake Elmo Avenue Trunk Watermain Improvements.” ATTACHMENT(S):
1. Resolution No. 2014-69; Resolution Declaring Cost to be Assessed, Ordering Preparation
of Proposed Assessment, and Calling for Hearing on Proposed Assessment. 2. Notice of Hearing on Proposed Assessment.
3. Final Assessment Roll.
-- page 2 --
CITY OF LAKE ELMO
WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2014-69
A RESOLUTION DECLARING COST TO BE ASSESSED, ORDERING
PREPARATION OF PROPOSED ASSESSMENT, AND CALLING FOR
HEARING ON PROPOSED ASSESSMENT FOR THE
LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS
WHEREAS, a contract has been let for the Lake Elmo Avenue Trunk Watermain Improvements
including trunk watermain improvements along Lake Elmo Avenue from 30th Street south to future 5th Street; and
WHEREAS, the total cost of the water improvements will be $2,498,800 and WHEREAS, the City Clerk and City Engineer have prepared the proposed assessment roll and
will maintain said assessment roll on file in the City offices for public inspection.
NOW, THEREFORE, IT IS HEREBY RESOLVED,
1. The portion of the cost of such water improvement to be paid by the City is hereby declared to be
$2,406,000, and the portion of the cost to be assessed against benefited property owners is
declared to be $92,800.
2. The City Clerk, with the assistance of the City Engineer, has calculated the proper amount to be specially assessed for such improvements against every assessable lot, piece or parcel of land to be benefited by the improvements, and the Clerk has filed a copy of such proposed assessment in
the City offices for public inspection. 3. Assessments shall be payable in equal annual installments extending over a period of 15 years,
the first of the installments to be payable on or before the first Monday in January, 2015, and shall bear interest at the rate of 4.61 percent per annum from the date of the adoption of the assessment resolution.
4. A public hearing shall be held on the 21st day of October, 2014, in the Council Chambers of the
City Hall at or approximately after 7:00 P.M. to pass upon such proposed assessment. All persons
owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment.
5. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall
state in the notice the total cost of the improvement. He shall also cause mailed notice to be given
to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings.
6. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of
payment, to the City Clerk. No interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. A property owner may at any time thereafter, pay to
Resolution No. 2014-69 1
the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 21 or interest will be charged through December 31 of the succeeding year
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTEENTH DAY OF
SEPTEMBER 2014. CITY OF LAKE ELMO
By: __________________________
Mike Pearson Mayor (Seal)
ATTEST:
________________________________ Adam Bell City Clerk
Resolution No. 2014-69 2
CITY OF LAKE ELMO
NOTICE OF HEARING ON PROPOSED ASSESSMENT
LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will meet in the Council
Chambers of the City Hall at or approximately after 7:00 P.M. on Tuesday, October 21,
2014, to consider, and possibly adopt, the proposed assessment against abutting property
for the Lake Elmo Avenue Trunk Watermain Improvements. Adoption by the Council of
the proposed assessment may occur at the hearing. The following describes the area
proposed to be assessed:
The amount to be specially assessed against each particular lot, piece, or parcel of
land receiving a new individual service stub located along Lake Elmo Avenue
North from 30th Street to future 5th Street is $2,900.
You may at any time prior to certification of the assessment to the county auditor on
November 21, 2014, pay the entire assessment on such property to the City Clerk with
interest accrued to the date of payment. No interest shall be charged if the entire
assessment is paid to the City Clerk 30 days from the adoption of this assessment. You
may at any time thereafter, pay to the City Clerk the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such
payment is made. Such payment must be made before November 15 (date assessment
certified to County Auditor) or interest will be charged through December 31 of the
succeeding year. If you decide not to prepay the assessment before the date given above
the rate of interest that will apply is 4.61 percent per year.
Once assessments are certified to the County, the assessments are payable in equal annual
installments extending over a period of 15 years, the first of the installments to be
payable on or before the first Monday in January 2015, and will bear interest at the rate of
4.61 percent per annum from the date of adoption of the assessment resolution. To the
first installment shall be added interest on the entire assessment from the date of the
assessment resolution until December 31, 2014. To each subsequent installment when
due shall be added interest for one year on all unpaid installments.
The proposed assessment roll is on file for public inspection at the City Clerk’s office.
The total amount of the proposed watermain improvement assessment is $92,800. The
City contribution for the watermain improvement project is $2,406,000. Written or oral
objections will be considered at the meeting. No appeal may be taken as to the amount of
an assessment unless a written objection signed by the affected property owner is filed
with the municipal clerk prior to the assessment hearing or presented to the presiding
officer at the hearing. The Council may upon such notice consider any objection to the
amount of a proposed individual assessment at an adjourned meeting upon such further
notice to the affected property owners as it deems advisable.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes,
Section 429.081 by serving notice of the appeal upon the Mayor or Clerk within 30 days
after the adoption of the assessment and filing such notice with the district court within
ten days after service upon the Mayor or Clerk.
The City Council is authorized in its discretion to defer the payment of an assessment for
any homestead property owned by a person for whom it would be a hardship to make
payment if the owner is 65 years of age or older and/or the owner is a person retired by
virtue of a permanent and total disability or by a person who is a member of the
Minnesota National Guard or other military reserves who is ordered into active military
service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person’s
military orders, for whom it would be a hardship to make the payments. The owner must
request a deferment of the assessment at or before the public hearing at which the
assessment is adopted and make application on forms prescribed by the City Clerk within
30 days after the adoption.
Notwithstanding the standards and guidelines established by the City for determining a
hardship, a deferment of an assessment may be obtained pursuant to Minnesota Statutes
Section 435.193.
DATED: September 16, 2014
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
(Published in the Oakdale-Lake Elmo Review on September 24, 2014)
CITY OF LAKE ELMO, MN.SEPTEMBER 2014LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTSFINAL ASSESSMENT ROLLPAGE 1 of 1NO. NAMEPID UNITS UNITS1 GRIFFIN WENDY L 2835 LAKE ELMO AVE N 2835 LAKE ELMO AVE NLAKE ELMO 55042 2402921220004 1 $2,900.002RALEIGH DANIEL D & DEBORAH C 2737 LAKE ELMO AVE N 2737 LAKE ELMO AVE NLAKE ELMO 55042 2402921230009 1 $2,900.003TREML DENNIS F & BARBARA J 2715 LAKE ELMO AVE N 2715 LAKE ELMO AVE NLAKE ELMO 55042 2402921230010 1 $2,900.004KEMPF GUST JR TRS 2685 LAKE ELMO AVE NPO BOX 311 LAKE ELMO 55042 2402921240004 1 $2,900.005NOVAK CAROL JEANNE TRS 2641 LAKE ELMO AVE N 2925 KLONDIKE AVE NLAKE ELMO 55042 2402921240002 1 $2,900.006LEITE JAN A 2575 LAKE ELMO AVE N 2575 LAKE ELMO AVE NLAKE ELMO 55042 2402921230004 1 $2,900.007HYNDMAN MARTIN V 2543 LAKE ELMO AVE N 2543 LAKE ELMO AVE NLAKE ELMO 55042 2402921230003 1 $2,900.008HOPKINS STEPHEN L & OLSON GAIL 2525 LAKE ELMO AVE N 2525 LAKE ELMO AVE NLAKE ELMO 55042 2402921230006 1 $2,900.009WASKO MICHAEL & KATHRYN A 2491 LAKE ELMO AVE N 2491 LAKE ELMO AVE NLAKE ELMO 55042 2402921320001 1 $2,900.0010 TAIT GEORGE R & JULIE A 2443 LAKE ELMO AVE NPO BOX 116 LAKE ELMO 55042 2402921320013 1 $2,900.0011 FULLER SUSAN A TRS 2337 LAKE ELMO AVE N 4058 DEERWOOD TRL EAGAN 55122 2402921320005 1 $2,900.0012 GARDNER ROBERT L 2315 LAKE ELMO AVE N 2315 LAKE ELMO AVE NLAKE ELMO 55042 2402921320003 1 $2,900.0013 JOHNSON JAY A & CHRISTIAN 2269 LAKE ELMO AVE N 2269 LAKE ELMO AVE NLAKE ELMO 55042 2402921320006 1 $2,900.0014 CLIFFORD N ADKINS FAMILY TRS 10/30/07 2227 LAKE ELMO AVE N 1017 PARK AVE ST PAUL 55115 2402921330004 1 $2,900.0015 NACHTWEY LAWRENCE J 2211 LAKE ELMO AVE N 2211 LAKE ELMO AVE NLAKE ELMO 55042 2402921330003 1 $2,900.0016 BANISTER JAMES R & MARY G BANISTER 2197 LAKE ELMO AVE N 2197 LAKE ELMO AVE NLAKE ELMO 55042 2402921330002 1 $2,900.0017 TRAVERS NORRINE 2151 LAKE ELMO AVE N 2151 LAKE ELMO AVE NLAKE ELMO 55042 2402921330005 1 $2,900.0018 THOMPSON JOHN R & ROSALINDA C 2119 LAKE ELMO AVE N 2119 LAKE ELMO AVE NLAKE ELMO 55042 2402921330006 1 $2,900.0019 WRIGHT DONALD A & ARDIS R 2069 LAKE ELMO AVE N 2069 LAKE ELMO AVE NLAKE ELMO 55042 2402921330014 1 $2,900.0020 LARSON PAUL J & JOANN 2041 LAKE ELMO AVE N 2041 LAKE ELMO AVE NLAKE ELMO 55042 2402921330013 1 $2,900.0021 KRONGARD ELIZABETH 1796 LAKE ELMO AVE NPO BOX 882 LAKE ELMO 55042 2602921110001 1 $2,900.0022 REARDON VICKY A 1756 LAKE ELMO AVE N 1756 LAKE ELMO AVE NLAKE ELMO 55042 2602921110002 1 $2,900.0023 WEEKS BRUCE W 1446 LAKE ELMO AVE N 1446 LAKE ELMO AVE NLAKE ELMO 55042 2602921410002 1 $2,900.0024 PETERSON FRANCES 1326 LAKE ELMO AVE N 1326 LAKE ELMO AVE NLAKE ELMO 55042 2602921410005 1 $2,900.0025 HOLMGREN TERI & STEVEN MOST 978 LAKE ELMO AVE N 978 LAKE ELMO AVE NLAKE ELMO 55042 3502921110003 1 $2,900.0026 HER KOU & NENG V 928 LAKE ELMO AVE N 928 LAKE ELMO AVE NLAKE ELMO 55042 3502921110004 1 $2,900.0027 VUE DOUA 872 LAKE ELMO AVE N 872 LAKE ELMO AVE NLAKE ELMO 55042 3502921110005 1 $2,900.0028 ADKINS TRACY J 814 LAKE ELMO AVE N 814 LAKE ELMO AVE NLAKE ELMO 55042 3502921110006 1 $2,900.0029 MILLER RANDY L & JANE C 760 LAKE ELMO AVE N 760 LAKE ELMO AVE NLAKE ELMO 55042 3502921140003 1 $2,900.0030 OLIVEIRA MARCIO R S & JULAINE 704 LAKE ELMO AVE N 704 LAKE ELMO AVE NLAKE ELMO 55042 3502921140004 1 $2,900.0031 ANNETTE L KASPERSON REV TRS 616 LAKE ELMO AVE N 616 LAKE ELMO AVE NLAKE ELMO 55042 3502921130001 1 $2,900.0032 BRADLEY FLORENCE L TRS & GILLIS M LINDBERG TRS 520 LAKE ELMO AVE N 520 LAKE ELMO AVE NLAKE ELMO 55042 3502921140001 1 $2,900.00TOTAL 32 $92,800.00ADDRESS MAILING ADDRESS
MAYOR & COUNCIL COMMUNICATION
DATE: September 16, 2014
CONSENT
ITEM# 13
AGENDA ITEM: Request for approval to abate interest on two street assessments levied in
2014 (Interest only)
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Dean Zuleger, City Administrator
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation……………………………………....…City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Washington County/Finance
FISCAL IMPACT: $270
SUMMARY AND ACTION REQUESTED: As part of the Consent Agenda, the City Council is respectfully requested to consider approval to remove the interest assessed to parcels
05.029.21.41.0005 and 05.029.21.41.0006 from the 2014 assessment roll with Washington
County.
BACKGROUND INFORMATION/STAFF REPORT: Washington County recently notified the Finance Director that the State of Minnesota does not pay penalties, interest or costs unless
specifically provided for by law. The mentioned parcels are owned by the Minnesota DNR.
Since the Finance Director was unaware of this exception for state of Minnesota parcels, the assessments were filed with interest to be calculated by the County, as for all other assessments. As a result, an abatement form needs to be filed with the County in order to remove the interest
from their account. This will also update their file going forward so that no interest is calculated
on the remaining installments due on this assessment.
-- page 1 --
City Council Meeting [Consent Agenda Item 13]
September 16, 2014
RECOMMENDATION: Based on the fact that the State of Minnesota does not pay interest on
assessments, it is recommended that the City Council approve Resolution 2014-70 so that an
abatement of the assessments can be filed with Washington County.
ATTACHMENTS:
1. DNR Letter to Washington County requesting an abatement
2. Email from Washington County requesting an abatement form 3. Resolution 2014-70
4. WA Cty abatement form for 05.029.21.41.0005
5. WA Cty abatement form for 05.029.21.41.0006
-- page 2 --
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2014-70
A RESOLUTION RELATED TO 2014 ASSESSMENTS
TO WASHINGTON COUNTY
BE IT RESOLVED, by the City Council of the City of Lake Elmo, Minnesota,
that the 2014 interest certified to PID #05.029.21.41.0005 and PID #05.029.21.41.0006 may be removed from the 2014 assessment roll due per the attached Washington County abatement forms.
APPROVED by the Lake Elmo City Council on this 16th day of September, 2014. .
By: __________________________ Mike Pearson
Mayor
ATTEST:
________________________________
Adam Bell
City Clerk
MAYOR & COUNCIL COMMUNICATION
DATE: September 16, 2014
CONSENT
ITEM # 14
AGENDA ITEM: Authorization for John Schiltz to dispense beer and wine coolers at the
Lake Elmo Volksmarch event on October 11, 2014
SUBMITTED BY: Beckie Gumatz, Deputy Clerk
THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: Adam Bell, City Clerk
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: City Staff
FISCAL IMPACT: NA
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is requested to consider authorization for John
Schiltz, owner and operator of Lake Elmo Inn, a municipal retail on-sale liquor license holder to
dispense beer and wine coolers off premises and allow for consumption within the parameters set for the City’s Volksmarch event on October 11, 2014. As part of the Consent Agenda, no formal motion is required. If Council wishes to further discuss this authorization, they can remove this
item from the Consent Agenda and approve the authorization by taking the following action:
“Move to authorize John Schiltz, owner and operator of Lake Elmo Inn, a municipal retail on-sale liquor license holder, to dispense beer and wine coolers off premises and allow for consumption within the parameters set for the City’s Volksmarch event being held October 11, 2014.”
-- page 1 --
City Council Meeting [Consent Agenda Item 14]
September 16, 2014
LEGISLATIVE HISTORY:
Pursuant to MN State Statute 340A.404 Subd. 4(b), under Special provisions; sports,
conventions, or cultural facilities; community festivals, the governing body of a municipality may authorize a holder of a retail on-sale intoxicating liquor license issued by the municipality to
dispense intoxicating liquor off premises at a community festival held within the municipality.
The authorization shall specify the area in which the intoxicating liquor must be dispensed and
consumed, and shall not be issued unless the licensee demonstrates that it has liability insurance
as prescribed by Section 340A.409 to cover the event. The City of Lake Elmo, in conjunction with local businesses and the community, will hold the Lake Elmo Volksmarch event on October
11, 2014. Authorization is necessary for the safe sale of alcohol at the event and to confirm that
requirement of liability insurance for the municipal on-sale license holder.
RECOMMENDATION:
Staff recommends the City Council authorize, as part of its Consent Agenda, for John Schiltz,
owner and operator of Lake Elmo Inn, a municipal retail on-sale liquor license holder, to
dispense beer and wine coolers off premises and allow for consumption within the parameters set
for the City’s Volksmarch event being held October 11, 2014. As part of the consent agenda, no formal motion is required. If Council wishes to further discuss the authorization, they can
remove this item from the Consent Agenda and approve the authorization by taking the
following action:
“Move to authorize John Schiltz, owner and operator of Lake Elmo Inn, a municipal retail on-sale liquor license holder, to dispense beer and wine coolers off premises and allow for consumption within the parameters set for the City’s Volksmarch event being held October 11, 2014.”
AUTHORITY:
2013 Minnesota Statutes:
§340A.404 INTOXICATING LIQUOR; ON-SALE LICENSES.
Subd. 4. Special provisions; sports, conventions, or cultural facilities; community festivals.
(b) The governing body of a municipality may authorize a holder of a retail on-sale intoxicating
liquor license issued by the municipality to dispense intoxicating liquor off premises at a
community festival held within the municipality. The authorization shall specify the area in
which the intoxicating liquor must be dispensed and consumed, and shall not be issued unless the licensee demonstrates that it has liability insurance as prescribed by section 340A.409 to cover
the event.
-- page 2 --
MAYOR & COUNCIL COMMUNICATION
DATE: September 16, 2014
REGULAR
ITEM #: 15 MOTION $$
AGENDA ITEM: Adoption of Resolution to Affirm the Local Preferred Alternative (LPA)
For the Bus Rapid Transit Route of the Gateway Corridor
SUBMITTED BY: Dean Zuleger / Nick Johnson
THROUGH: Mayor Mike Pearson, Council Member Mike Reeves,
REVIEWED BY: Washington County Public Works, Lake Elmo EDA , Met Council
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECCOMENDER: Mayor Mike Pearson & Council Member Mike Reeves,
Members of the Policy Advisory Committee of the Gateway Commission FISCAL IMPACT: Up to $40,000 in planning support for Transportation Oriented
Development from Washington County and $30,000-$50,000 in economic development analysis
for the Bus Rapid Transit route along Hudson Boulevard.
SUMMARY AND ACTION REQUESTED: The City of Lake Elmo Council is asked to adopt Resolution No. 2014-71 recommending the evaluation of a bus rapid transit corridor that may be
located in the right of way of Hudson Boulevard from Inwood Avenue to possibly as far as
Manning Avenue. This alignment is known as the (A-B-C-D2 (Lake Elmo) – E2) cordior that
runs from St. Paul to Lake Elmo / Woodbury. LEGISLATIVE HISTORY: For 5+ plus years the Gateway Commission has explored mass
transit strategies meant to create better efficiencies in moving commuter back and forth from St.
Paul to the east end of Washington County. For the most part, the study has concentrated on a
-- page 1 --
City Council Meeting [Regular Agenda Item 15]
September 16, 2014
east-west transit line through the City of Woodbury (D1) with Lake Elmo resident access to the
system being the Guardian Angels Church Park N Ride. Earlier this year, due to traffic
management difficulties and ingress-egress conflicts, the Woodbury corridor was deferred to the
Lake Elmo side of I-94 due to the green field nature of the community, less congestion, and a better opportunity to work with landowners on ingress-egress issues. So Lake Elmo went from
an interested bystander in the Gateway process to a catalyst in the ability to extend the transit
route past Oakdale. Earlier this year, the Gateway Commission chose bus rapid transit over light
rail as the mode of transportation for costs savings, construction efficiency, and practicality.
In the process of reviewing the impact of bus rapid transit in Lake Elmo, the City conducted
meetings with landowners, its economic development authority, County/Met Council/ state
officials, and other communities as part of its due diligence. On September 9, 2104 the City
conducted a workshop with members of the Washington County Board to determine items of
concern or need to approve the local Preferred Alternative needed to advance the project to the next level. Each City must adopt an LPA resolution prior to October 7, 2014 for the
gateway project to be included in the Met Council’s Transportation Project Plan. Adoption in to this plan will allow for the access of federal planning dollars to continue the analysis.
In this due diligence, the City has come to the conclusion that (5) major items need to be addressed between the approval of the LPA resolution and the City’s final approval – called
municipal consent – that would be the final binding approval before transit route construction
can take place. These items are:
1. That the County assumed jurisdictional control of Hudson Boulevard from Inwood Avenue to Manning Avenue which would could save Lake Elmo $10 million to $15
million over a 20 year period.
2. That Lake Elmo and the County agree to an access plan for Hudson Boulevard that
would maintain current ingress-egress access for landowners to avoid business
disruption. 3. The Gateway Commission consider an easterly station in the proximity of the NW
corner of Manning Avenue and I-94 to support economic development.
4. That due to infrastructure constraints, an interchange is never built at the crossroads
of I-94 and Lake Elmo Avenue.
5. That a safety and security plan be developed for the Gateway Corridor that insures Lake Elmo residents will not be adversely affect by the BRT.
These concerns were incorporated into the attached resolution and have been communicated to
both the Gateway Commission and Washington County technical staff.
Failure to pass this LPA would force the Gateway Commission into a 180 day proving process for the need of the BRT with the Met Council and eliminate federal funding for future analysis.
-- page 2 --
City Council Meeting [Regular Agenda Item 15]
September 16, 2014
BACKGROUND INFORMATION (SWOT):
Strengths Passage of the LPA will allow the City to access planning dollars and support PLUS an independent economic development study (funded by East Metro Strong) to help in the commercial
development of Lake Elmo. The value of this service is $70,000-
$90,000 of program revenue. Lake Elmo can still veto the
process at municipal consent. Weaknesses Lake Elmo has not had the sufficient time to fully analyze the ramifications of Gateway and the E2 terminus without regard to a
station on Manning Ave. could hamstring development efforts.
Opportunities A complete economic development analysis would help in the
recruitment of business and proper planning of the I94 corridor. Threats BRT could cause traffic congestion, increased density and other safety issues that could affect the community’s character.
RECOMMENDATION: Based on the aforementioned, the staff recommends and appropriate
guiding motion.
“Adoption of Resolution 2014-71 Transmitting the City of Lake Elmo’s support of
the locally preferred alternative (LPA) to the Ramsey County Regional Railroad
Authority, Washington County Regional Railroad Authority, and the Metropolitan
Council.”
-- page 3 --
CITY OF LAKE ELMO WASHINGTON COUNTY
STATE OF MINNESOTA RESOLUTION NO. 2014-71
A RESOLUTION TRANSMITTING THE CITY OF LAKE ELMO’S SUPPORT OF THE LOCALLY PREFERRED ALTERNATIVE (LPA) TO THE RCRRA, WCRRA, and METROPOLITAN COUNCIL WHEREAS, the Gateway Corridor is a proposed project that will provide for transit infrastructure improvements in
the eastern portion of the Twin Cities, and;
WHEREAS, the purpose of the project is to provide transit service to meet the existing and long-term regional mobility and local accessibility needs for businesses and the traveling public within the project area by providing all
day bi-directional station-to-station service that compliments existing and planned express bus service in the corridor, and;
WHEREAS, the Gateway Corridor is located in Ramsey and Washington Counties, Minnesota, extending
approximately 12 miles, and connecting downtown Saint Paul with its East Side neighborhoods and the suburbs of Maplewood, Landfall, Oakdale, Lake Elmo, and Woodbury, and;
WHEREAS, the Gateway Corridor Commission (GCC), in partnership with the Metropolitan Council and other project stakeholders, completed the Gateway Corridor Alternatives Analysis (AA) Study that in addition to the No-
Build alternative recommended one bus rapid transit (BRT) and one light trail transit (LRT) alternative be advanced for further study in the federal and state environmental review process, and;
WHEREAS, the Federal Transit Administration (FTA); the Washington County Regional Railroad Authority
(WCRRA), serving on behalf of the GCC; and the Metropolitan Council have initiated the environmental review process for the Gateway Corridor project, with FTA designated as the lead federal agency for this project, and;
WHEREAS, the Gateway Corridor project recently received the important Presidential designation as a Federal
Infrastructure Permitting Dashboard Project, and;
WHEREAS, the Gateway Corridor project recently completed the Scoping phase of the environmental process, which resulted with the Policy Advisory Committee (PAC) and the GCC recommending further study of the No-Build alternative, four BRT alternatives operating within a dedicated Guideway (A-B-C-D1-E1, A-B-C-D2-E1, A-
B-C-D2-E2, A-B-C-D2-E3) and a managed lane alternative in the Draft Environmental Impact Statement (EIS) at the request of the FTA and Federal Highway Administration (FHWA), and; WHEREAS, the BRT alignments that advance into the Draft EIS will be further defined and evaluated to minimize impacts to surrounding properties and the I-94 corridor which may include operating in existing lanes with mixed traffic at pinch points where right-of-way is constrained, enhance economic development potential, and reduce
capital costs while providing required operating efficiency, with attention to mobility options for environmental justice populations, and; WHEREAS, through the Scoping process, the PAC and the GCC recommended that the LRT alternative be eliminated from further study due to its higher costs while generating a similar ridership, and;
WHEREAS, the identification of a Locally Preferred Alternative (LPA) is a critical first step in pursuing federal funding for the Gateway Corridor project, and; WHEREAS, the adoption of the LPA into the Metropolitan Council’s Transportation Policy Plan will conclude the FTA Alternatives Analysis process, and;
WHEREAS, the LPA will be one of the Build alternatives identified and studied in the Draft EIS, and;
WHEREAS, the LPA includes the definition of the Gateway Corridor mode and a conceptual alignment which can
be refined through further engineering efforts, and; WHEREAS, the LPA selection process does not replace or override the requirement to fully examine alternatives
and determine the adverse impacts that must be avoided or mitigated under the federal and state environmental review process, and;
WHEREAS, the comments submitted by agencies, the business sector, and the public during the Scoping phase, as well as the additional comments received from adjacent communities since the Scoping phase, will be addressed accordingly through the Draft EIS process, and;
WHEREAS, the PAC and GCC each passed resolutions on July 24, 2014 recommending BRT Alternative A-B-C-D2-E2 (see attached figure) as the proposed LPA for review at the August 7 PAC sponsored LPA public hearing
and inclusion in the Metropolitan Council’s Draft 2040 Transportation Policy Plan, and; WHEREAS, the Gateway Corridor PAC/GCC held a public hearing on August 7, 2014 as part of the LPA decision
making process. A total of 35 comments were received through the proposed LPA review process, and;
WHEREAS, the Cities will be working collaboratively and with support from the GCC to complete a market
analysis and station area plans for the areas around the BRT Guideway stations as a part of the Draft EIS process, and; NOW THEREFORE BE IT RESOLVED that the City of Lake Elmo supports the LPA recommendation of the PAC and GCC and identifies the dedicated BRT alternative generally on the Hudson Road – Hudson Boulevard alignment that crosses to the south side of I-94 between approximately Lake Elmo Avenue and Manning Avenue is the Locally Preferred Alternative for the Gateway Corridor project (see attached figure).
BE IT FURTHER RESOLVED that the City of Lake Elmo commits to undertaking and developing station area
plans with the support of the GCC for the proposed BRT guideway station areas within its jurisdiction based on the
results of a market analysis, community input, and Metropolitan Council guidelines and expectations for development density, level of activity, and design.
BE IT FURTHER RESOLVED that through the Draft EIS process the PAC and the GCC will continue to evaluate
and focus on transit service connections to the dedicated BRT system (A-B-C-D2-E2), including an efficient feeder
bus network, as well as the number and location of stations throughout the Gateway Corridor to maximize service,
accessibility, and surrounding economic development opportunities, while minimizing impacts.
BE IT FURTHER RESOLVED that the City of Lake Elmo commits to working with the Washington County Regional Railroad Authority, on behalf of the Gateway Corridor Commission, and the Metropolitan Council to
address the comments submitted by agencies, adjacent communities, the business sector, and the public during the Scoping phase, as well as additional comments received during the development of the LPA, through the Draft EIS
process, and the following areas of particular importance to the City of Lake Elmo.
1. The ownership and maintenance responsibilities of Hudson Boulevard were recently turned back to the City of Lake Elmo from MnDOT. If Hudson Boulevard is expanded to accommodate a BRT guideway or additional travel lanes for the exclusive use of buses it may increase the demands on the City to properly
maintain the roadway. The City of Lake Elmo requests analysis of appropriate jurisdictional control over Hudson Boulevard and robust consideration of a possible turn back to Washington County.
2. Maintaining access for current land owners along Hudson Boulevard and planning for access for future development needs to be part of a functional ingress – egress policy. The City of Lake Elmo requests the development of an access management plan for Hudson Blvd. that is supported by property owners, the City of Lake Elmo and Washington County.
3. The City of Lake Elmo supports an easterly station in the proximity of the NW corner of Manning Avenue
and I-94 to support economic development, including job creation, tax value, and traffic efficiency
associated with the creation of a business park as guided by the City’s Comprehensive Plan. Incorporating
a Gateway station in Lake Elmo will require station area planning resources to ensure that Lake Elmo is
maximizing economic development potential and ridership. The City Lake Elmo requests thorough analysis of economic development potential to assist in guiding the placement of Gateway stations in the corridor segment from Keats Avenue to Manning Avenue as well as planning resources from the Gateway Corridor Commission and Washington County to assist with transit oriented
development/station area planning.
4. Lake Elmo Avenue serves as an important access point to downtown Lake Elmo. Due to the proximity of the road to both the Lake and developed neighborhoods, future expansion is constrained through the
downtown area and the roadway cannot functionally handle additional growth in the regional movement of traffic beyond what is currently forecasted. The City of Lake Elmo recognizes that while the
Gateway Corridor project will likely not preclude an interchange in this location, it would like to take this opportunity to state to Washington County, the Minnesota Department of Transportation and the Federal Highways Administration that an interchange is NOT desired in this location.
5. Safety and security at BRT stations for transit patrons and surrounding businesses and neighborhoods is
very important to Lake Elmo. BRT Stations should be designed to be safe and secure environments that incorporate design elements to deter crime such as good lighting, visibility, security monitoring. The City
of Lake Elmo requests a safety and security plan to ensure that adequate resources are provided at a regional and local level to effectively address safety and security concerns at Gateway Corridor facilities.
BE IT FURTHER RESOLVED that this resolution adopted by the City of Lake Elmo be forwarded to the Metropolitan Council for their consideration.
Recommended Locally Preferred Alternative – BRT Alternative A-B-C-D2-E2 (Conceptual)
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTEENTH DAY OF
SEPTEMBER 2014.
CITY OF LAKE ELMO
By:_________________________
Mike Pearson
Mayor
(Seal)
ATTEST:
_________________________
Adam Bell
City Clerk