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Home My WebLink About11-18-14 City Council PacketOur Miffion is In Myrick ,Qualliy Public Seivices in a Fiscally Rriponsible I -Wanner Uhile the City's Open S'Paie Character NOTICE OF MEETING City Council Meeting Tuesday, November 18, 2014 7:00 P.M. City of Lake Elmo I 3800 Laverne Avenue North AGENDA A. Call to Order B. Pledge of Allegiance C. Roll Call D. Order of Business E. Approval of Agenda F. Accept Minutes la. Accept November 5, 2014 City Council Meeting Minutes lb. Accept November 12, 2014 Canvass Board Minutes lc. Accept July 22, 2014 Special City Council Meeting Minutes ld. Accept Amendment of October 7, 2014 City Council Meeting Minutes G. Council Reports • Mayor • Council H. Presentations/Public Comments/Inquiries 1. Finance Consent Agenda 2. Approve Payment of Disbursements and Payroll 3, Accept Financial Report dated October 31, 2014 4. Accept Building Report dated October 31. 2014 5. Accept City Assessor Report dated October 31, 2014 6. Pumphouse No. 4 Improvements — Change Order No. 1 7. Pumphouse No, 4 Improvements — Pay Request No. 6 8. 390. Street N: Street and Sanitary Sewer Improvements — Pay Request No. 2 9. Lake Elmo Avenue Trunk Watennain Improvements — Pay Request No. 4 10. Rotating Schedule for Sign Purchases Other Consent Agenda 11. Assign Council Member Bloyer to County Library System Discussions 12. Assign Council Member Smith to Gateway Corridor Discussions 13. Acceptance of the Koch Pipeline Easement proposed in the Demontreville Wildlife Area K. Regular Agenda 14, Lake Jane 201 System 15. Developer Escrow Release Procedures; Resolution No. 2014-89 L. Staff Reports and Announcements • City Administrator • City Attorney • Planning Director • City Engineer • Finance Director • City Clerk M. Adjourn LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 05, 2014 CITY OF LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 05, 2014 Mayor Pearson called the meeting to order at 700 pm. PRESENT: Mayor Mike Pearson and Council Members Wally Nelson, Anne Smith, justin Bloyer, and Mike Reeves. Staff present: City Administrator Zuleger, City Attorney Snyder, Community Development Director Klatt, Finance Director Bendel, and City Clerk Bell. PLEDGE OF ALLIGENCE APPROVAL OF AGENDA MOTION: Council Member Nelson moved TO APPROVE THE NOVEMBER 05, 2014 CITY COUNCIL AGENDA AS AMENDED. Comil Member Reeves seconded the motion. MOTION PASSED 5-0, ITEM 1: ACCEPT MINUTES THE OCTOBER 21, 2014 CITY COUNCIL MINUTES WERE APPROVED AS PRESENTED BY CONSENSUS. COUNCIL REPORTS: Mayor Pearson: Attended FIR Committee meeting; held Meet the Mayor event at Twin Point, The Mayor has asked staffed to try and determine more specific assessment costs for Village work; It was noted that the previous discussion of residential design standards was brought to the Planning Commission and no further action is required at this time; The Mayor offered his congratulations to Council Members -elect Fliflet and Lundgren on election victories and commended Council Members Nelson and Reeves for their well -run campaigns. Council Member Bloyer: congratulated Council Members -elect Lundgren and Fliflet on election victories and thanked Council Members Nelson and Reeves for their service. He is looking fonvard to working with the new Council Members to move city forward. Council Member Reeves: congratulated Council Members -elect Fliflet and Lundgren election victories. He stated that it has been a privilege to serve; attended HR Committee meeting; met with residents from 36th and 37th St.; attended Meet the Mayor event at Twin Point. Council Member Smith: congratulated Council Members -elect Lundgren and Fliflet on election victories. Thanked residents for kind words and encouragement she received during her campaigning for candidate Fliflet. Council Member Nelson: congratulated Council Members -elect Fliflet and Lundgren on election victories and wished them luck. 'fhanked residents for allowing him to serve the city; he suggested forming an assessment task force for Old Village SAC costs; attended milfoil meeting with lakes representatives. City and groups will be trying to obtain grants and collaborate to eradicate the problem. PUBLIC COMMENTS/INQUIRIES Judy Gibson spoke about the library and upcoming events; Halloween candy can be traded for books and will be given to troops; reminded public that Library offers e-books; library also offers other electronic resources. Knit night on 11/20 and tai chi on Mondays and Thursdays at 10;00 am. PRESENTATIONS ITEM 2: PARK COMMISSION CHAIR SHANE WEIS Park Commission Chair Shane Weis presented the 2015 Parks plan of work. For specifics, please see the plan document. He provided an overview of the 2014 accomplishments and park audit, Mr. Weis summarized the recent commission retreat, The largest priority for 2015 is trails. Page 1 of 3 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 05, 2014 Council Member Smith noted the Oak -Land JPA was $64K, not $80K. Mayor Pearson asked about the Lake Elmo baseball improvements. Mr, Weis said that the organization is expected to make their annual request for additional improvements soon. Council Member Bloyer asked about the dog park and the Sunfish Lake Task force. Mr. Weis responded that they are still on the radar. Council Member Reeves thanked ivIr. Weis and the commission for all their hard work. Mr. Weis in turn thanked Mr. Reeves for his service help with the commission, No Action Requested ITEM 3; RURAL AREA ANALYSIS AND PRESENTATION Community Development Director Klatt presented the Rural Area Analysis conducted by staff. For xpeci 1r, please see the analysis document. The analysis showed that lower density developments have an increased cost to maintain. Council Member Bloyer left the room at 7;28 pm. Council Member Smith questioned the data because of its age. She asked that future data be more current when actual decisions would have to he made. Mayor Pearson noted that the data could be extrapolated to provide a better estimate of current costs/revenue. Mr, Klatt noted that all future developed properties in rural areas must front a public road. Council Member Bloyer asked why this rule exists. Klatt explained that shared accesses can create practical issues for the city and property owners. Mr. Klatt gave an overview of the options for future development of the rural areas. Mr. Bloyer asked that the future proposals provide the net fiscal impact for the various options. It was further explained that open space developments that include clustering of homes would probably have a lower maintenance cost, Ms. Smith gave the reasons past councils did the open space preservation developments. She asked if the cluster communities could do individual septics and wells. Thev can if they meet the space requirements. The Council discussed the difference between providing the various public services.e., roads, water and sewer). The minimum square footage required for individual septic was explained. The County requires 10,000, but the city requires 20,000. Mr. Klatt noted that there are issues unique to Lake Elmo, such as the groundwater, that justify the larger requirement. It was explained that there have only been a fcw proposals that staff is aware of for OP developments on parcels less than 40 acres, Mayor Pearson said he initially does not see the benefit of the larger lots in regards to the resulting increased costs to the City. Ile thinks that the OP developments may make more sense financially. He also noted that the large lots may actually create a higher number of lots being developed. Ms. Smith again asked that more current data be provided before making any decisions. Mr. Klatt noted that Lake Elmo is not subject to the same rules as many of the other urban communities. The City has a bit more autonomy because not all areas are planned for urban services, which allows some more flexibility in determining how to develop, Council Member Reeves thought that the neighborhood summaries was very helpful. Page 2 of 3 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 05, 2014 It was explained that the future analysis and formal proposals will be brought to the Planning Commission and the brought back to Council for a decision. No Action Requested FINANCE CONSENT AGENDA 4. Approve Payment of Disbursements and Payroll MOTION: Council Member Smith moped TO APPROVE THE FINANCE CONSENT AGENDA AS PRESENTED. Council Member Blorer seeonded the motion. MOTION PASSED 5-0. OTHER CONSENT AGENDA 5. Approve Ski Trail Grooming Agreement MOTION: Cound I Member Smith moved TO APPROVE THE OTHER CONSENT AGENDA AS PRESENTED. Major Pearron J'econcled the motion. MOTION PASSED 5-0. REGULAR AGENDA No Regular Agenda Items STAFF REPORTS AND ANNOUNCEMENTS City Administrator Zuleger: commended Planning Intern Reilly's work on the analysis; last week Lake Elmo Fire Department dealt with a potential natural gas pipeline explosion. He commended Fire Department, Oakdale Incident Command, Washington County Sheriff's office, and those who helped. The entire event costs are reimbursable from the pipeline owner; projected residential building number is 40 for this year; Washington County Board of Commissioners reappointed Dave Bucheck to the Valley Branch Watershed District; announced RFP for lawn maintenance in parks; working process improvement plans in the Public Works Department.; working on repairing past street projects that are now out of warranty. Staff is creating a punch list to better track warranty issues for final approval; staff reviews are coming up in November; staff retreat will be on 11/20. City Attorney Snyder: no report. Community Development Director Klatt: Washington County is planning neighborhood meetings on December 15, 16, and 18 for Manning Ave. project. Finance Director Bendel: no report. City Clerk Bell: reported the 2014 general election held yesterday was successful with no issues. The Council now needs to canvass the election results. Council Member Smith reminded everyone that it is time for the annual review of the Administrator. City Canvassing Board will meet at 5:00 pm on Wednesday, November 12, 2014 in the Chambers. Mayor Pearson Adjourned the meeting at 7:58 pm. ATTEST: Adam R. Bell, City Clerk LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Page 3 of 3 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA STATE OF MINNESOTA Minutes of the Canvassing Board Meeting Held Wednesday, November 12, 2014 Pursuant to due call and notice thereof, the canvassing meeting of the City Council, City of Lake Elmo, Minnesota was held at 5:00 p.m. at City Hall, 3800 Laverne Avenue North, Lake Elmo, Minnesota. CALL TO ORDER Mayor Pearson called the meeting to order at 5:00 p.m. The following members were present: Council Members Nelson and Reeves. OATH OF OFFICE All members of the city council took the oath of office as canvassing board members. 1, (Name), do solemnly swear to support the Constitution of the United States, the Constitution of the State of Minnesota, and to discharge fitithfully, justly, and impartially the duties oldie office of the Canvassing Board of the City of Lake Elmo, Minnesota, to the be.st of my judgment and ability„vo help me God. RESULTS CANVASSING City Clerk Adam Bell reviewed the results of the 2014 general election race for Lake Elmo city council. The result totals were announced and reported by precinct and showed that Julie Fliflet and Jill Lundgren were the winners of the city council race. Council Member Nelson moved to adopt Resolution 2014-88, "RESOLUTION CANVASSING THE RETURNS AND DECLARING THE WINNERS OF THE 2014 LOCAL ELECTIONS." Council Member Reeves seconded the motion. Motion passed 3-0. ADJOURN There being no further business to come before the canvassing board, Council Member Reeves moved to adjourn the meeting. Council Member Nelson seconded the motion. Motion passed 3-0. Time of adjournment was 5:04 P.M. Mike Pearson, Mayor ATTEST: Adam Bell, City Clerk LAKE ELMO SPECIAL CITY COUNCIL MINUTES JULY 22, 2014 CITY OF LAKE ELMO SPECIAL CITY COUNCIL MINUTES JULY 22, 2014 Mayor Pearson called the meeting to order at 6:00 prn. PRESENT: .Mayor Mike Pearson and Council Members Wally Nelson, Anne Smith, Justin Bloyer, and Mike Reeves. Staff present: City Administrator Zuleger, City Planner Nick Johnson, Finance Director Bendel, and City Clerk Bell, PLEDGE OF ALLIGENCE ITEM 1: LAKEWOOD CROSSING PRELIMINARY PLAT AND FINAL PLAT; KWIK TRIP CONDITIONAL USE PERMIT City Planner Johnson presented the Lakewood Crossing Plat and CUP requests. Critical issues include access to the site. Staff recommends three modifications to the proposal: 1) the design of the right -out only northeastern access needed modification to improve sightlines; 2) the taper of the proposed westbound left- hand turn lane in I Judson Blvd, needed to be tweaked to include increased tapering due to the 50 mph design speed on Hudson Blvd.; and 3) the full southwestern access needed to be widened to 40 feet to support a 16- foot inbound lane and two outbound 12-foot lanes (left and right turn lanes Mr. Johnson summarized the proposed Commission findings. Council Member Smith asked why the proposed design was not similar to the facility located near Liberty on the Lake in Stillwater. It was her understanding that the proposal \vas going to be similar. Mr. Johnson responded that staff reviewed the proposal for conflicts with the design standards. There were no identified conflicts. Council Member Reeves asked for clarification on the IVInDOT ROW and storm water ponds limitation. It was explained that any placement of storm water retention must go through MnDOT, It was also explained that the zoned maximum height for lights is 30 feet, These will be at 18ft. The Council discussed the architectural expectations that Ms, Smith asked about. City Administrator Zuleger said that it may be possible to have Kwik Trip make changes to the design. It was explained that it is common for preliminary and final plat to be processed concurrently when there is minimal subdivision and no extension of public utilities Here there will only be two parcels and private utilities, Mr, Reeves asked if the building designs meet the theming design standards. Mr. Johnson stated that they did. MOTION: Mayor Pearcon moped TO ADOPT RESOLUTION NO. 2014-61, APPROVING THE LAKEWOOD CROSSING PRELIMINARY PLAT AND FINAL PLAT, AND APPROVING THE CONDITIONAL USE PERMIT FOR THE KWIK TRIP GASOLINE STATION, SUBJECT TO 8 CONDITIONS OF APPROVAL. Cotemil Member ReCPOS seconded the motioll. Bruce Miller from CM Properties, LLP thanked council for taking the time to holds special meeting. He said several gas station buyers were interested in the site, but Kwik Trip was selected because of the higher design standards, I le also explained that Kwik Trip has stated that they will not do another Liberty type station. It has been more difficult to maintain than expected. Council Member Reeves commented on how he really likes the proposed design nuances and appreciates the lengths that Kwik Trip has gone to incorporate the theming design. Council I\ 'ember Bloycr said that while hc cares what it looks like, there are mles and standards. As long as those standards are met, the Council Page 1 of 2 LAKE ELMO SPECIAL CITY COUNCIL MINUTES JULY 22, 2014 should approve them. Council Member Nelson also spoke about if the applicant meets the land use and design standards, the Council should approve the proposal. Council Member Smith clarified that she does not want to force Kwik Trip to go back and redesign or that other Council Members do not care what the proposal looks like. She was simply expecting a proposal with greater character. She does appreciate the efforts made to improve the design above the base product, MOTION PASSED 5-0. ITEM 2: ZONING MAP AMENDMENT — PERFECTING AMENDMENTS City Planner Johnson explained the reason that the Zoning Map changes were being proposed. He explained that regular updates that takes place throughout the year. Some areas have been approved for development and the new map needs to reflect those changes. Along the 194 Corridor, areas include Hammes Estates, lunter's Crossing, and Launch Properties Business Park. R'T (Rural Development Transitional) is being rezoned back to guided uses of Agricultural and Rural Residential. A lift station in the \Tillage and Well No. 4 will be changed to Public Facilities. Council Member Bloyer asked about zoning north of Hwy 5. The City has not had an in depth discussion on the topic. Staff has some informal conversations, and it is on the work plan. It will he addressed as soon as staff gets through some of the current proposals being considered. Council Member Smith asked how many plats have come in where the developer has requested lower density. Mr. Johnson said most of them. Ms. Smith asked if the plan needs to be changed on a larger scale. Mr. Johnson said that it would be appropriate to reexamine the entire comp plan; however, if changes are made that are too drastic, the Met Council may take issue. Mr. Bloyer asked why the lower density couldn't be dropped even further to a lower standard such as 1 unit. per acre. Mr. Johnson explained how the Met Co calculates its estimates. They plan on the low end, not the high end. The city is being responsive to the market by amending the comp plan as requested. Council Member Reeves stated his concerns about lowering the density too low to pay for sewer. City Administrator Zuleger noted that the developers who had been consulted could not financially sustain 1 acre lots, 2-2.5 acre lots have been identified as the size required to cash flow. Mr. Johnson clarified that density discussion is more appropriate when discussing comp plan amendments as opposed to zoning map changes. MOTION: Conn,i1 Member Reeves moved TO ADOPT ORDINANCE NO. 08-113, ADOPTING A REVISED ZONING MAP FOR THE CLIY OF LAKE ELMO. Council Mcmber Ne/con sevonded the motion. MOTION PASSED 5-0. Mayor Pearson Adjourned the meeting at 6:55 pm. ATTEST: Adam R. Bell, City Clerk LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Page 2 of 2 LAKE ELMO AY C U CIL CO U /CATO DATE: November 18, 2014 MINUTES ITEM # 1 d AGENDA ITEM: Amendment of October 7, 2014 City Council Minutes SUBMITTED BY: Adam Bell, Assistant City Administrator/City Clerk THROUGH: Council Members Wally Nelson and Mike Reeves REVIEWED BY: Beckie Gumatz, Deputy Clerk SUGGESTED ORDER OF BUSINESS: Introduction of Item. ......... ...... ........ ...... ............ Mayor & City Council Call for Motion ............ ..... ............ ..... ........ ....... .................. ........ Mayor & City Council Discussion................................................................., ....... ..... ...Mayor & City Council Action on Motion..... ...... ................. ...... ......... ........ ....... Mayor Facilitates SUMMARY AND ACTION REOLTESTED: An amendment to the October 7, 2014 minutes has been requested by Council Members Nelson and Reeves. The intent is to better reflect the comments made by a resident regarding the historical flood damage to a lake Elmo neighborhood. As the subject minutes were already approved by Council consensus on October 21, 2014, under Robert's Rules of Order, the Council must now make a motion to amend something previously adopted. In order to make the amendment, the reconunended motion is: "Move to amend something previously adopted by making the requested changes to the October 7, 2014 City Council Meeting Minutes." REQUESTED CHANGES: On Page 4 of 7. Ray Strege (and wife Glenda) 8808 36th St N., spoke in opposition to the Kenridge Addition project. He is concerned that the feasibility report did not contain a low pavement subdrain free alternative. Mr. Strege summarized frost damage. Mr. Strege also asserted that garbage truck traffic had the most impact on the streets. The past flooding issues in the neighborhood were described. Mr. Streve stated that installation of an infiltration area at the location indicated could, once again, create situations in ftheirl home that are not decent, safe or sanitary and will render the house unfit for human habitation. fThey1 do not want to relive the flooding conditions of 20 to 40 years ago. He asked that council not hold the public hearing if project will not be done until 2017. THE CITY OF TAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: YO COU C IL C U CATI DATE: November 18, 2014 CONSENT ITEM #2 MOTION Approve Disbursements in the amount of $1,171,537.52 Cathy Bendel, Finance Director Cathy Bendel, Finance Director Dean Zuleger, City Administrator SUGGESTED ORDER OF BUSINESS: Introduction of Item ..................... ..... ......... ........ ..... .......... City Administrator Report/Presentation....... ....... ................... ..... . ..... ....City Administrator Questions from Council to Staff ..................... ...... .................. Mayor Facilitates Call for Motion .............. ................................................. Mayor & City Council Discussion ......................................................... ..... ......... Mayor & City Council Action on Motion................................................ ..... . ..... . ..... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: $1,171,537.52 SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $1,171,537.52. No specific motion is needed as this is recommended to be part of the Consent Agenda. LEGISLATIVE HISTORY: NA -- page 1 -- City Council Meeting /Consent Agenda Item November 18, 2014 BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # Amount Description ACH $ 11,973.39 Payroll Taxes to IRS & MN Dept of Revenue 11/13/14 ACH $ 5,815.06 Payroll Retirement to PERA 11/13/14 DD5887-DD5934 $ 35,184.97 Payroll Dated (Direct Deposits) 11/13/14 42042-42135 $ 1,117,964.10 Accounts Payable 11/18/14 2507-2516 600.00 Library Card Reimbursement 11/18/14 TOTAL ,171,537.52 RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve as part of the Consent Agenda the aforementioned disbursements in the amount of $1,171,537.52. ATTACHMENTS: Accounts Payable - check registers -- page 2 -- Accounts Payable To Be Paid Proof List User: PattvB Printed: 11/13/2014 - 12:16 PM Batch: 015-11-2014 Invoice tt Inv Date AMERICAN American Eng and Testing, Inc. 63851 10/29/2014 409-480-8000-43030 Engineering Services 63851 Total: AMERICAN Total: AM P LAN American Planning Association 259973-14105 10/16/2014 101-410-1910-44330 Dues & Subscriptions 259973-14105 Total: AMP I,AN Total: BAKERPAT Baker Patricia 2014-10 11/06/2014 101-410-1520-43150 Contract Services 2014-10 11/06/2014 601-494-9400-43150 Contract Services 2014-10 11/06/2014 602-495-9450-43150 Contract Services 2014-10 11/06/2014 603-495-9500-43150 Contract Services 2014-10 Total: BAKERPAT Total: BEEHIVE Beehive Industries LLC 11390 06/30/2014 101-430-3120-43180 Software Support 11390 06/30/2014 601-494-9400-43180 Software Support 1139(1 06/30/2014 602-495-9450-43180 Software Support AP To Bc Paid Proof List (11/13/14 - 12:16 PM) Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 1,137.50 0.00 11/18/2014 2014 Street Imrovements 1,137.50 1,137.50 I 22.00 0.00 11/18/2014 N. Johnson - membership 122.00 122.00 1,284.06 0.00 11/18/2014 Contract hours - October 1,100.63 0.00 11/18/2014 Contract hours - October 183,44 0.00 11/18/2014 Contract hours - October 1,100.62 0.00 11/18/2014 Contract hours - October 3,668.75 3,668.75 3,301,00 3,301,00 3,301.00 0.00 11/18/2014 Street Module 0,00 11/18/2014 Water Module 0.00 11/18/2014 Wastewater Module No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 1 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 11390 06/30/2014 3,195.00 0,00 11/18/2014 Storm Module No 0000 603-496-9500-43180 Software Support 11390 Total: 13,098.00 BEEHIVE Total: 13,098.00 BLOYERJU Bloyer Justin 2013-419 11/12/2014 3,000.00 0.00 11/18/2014 Escrow Release - 8881 Jane Road No 0000 803-000-0000-22900 Deposits Payable 2013-419 Total: 3,000,00 BLOYERJU Total: 3,000.00 BOLTONME Bolton & Menk, Inc 0171382 10/21/2014 2,322.00 0,00 11/18/2014 2014 Street Improvements No 0000 409-480-8000-43030 Engineering Services 0171382 Total: 2,322.00 0171881 10/30/2014 5,281,68 0.00 11/18/2014 2013,132 Pumphouse No 4 No 0000 601-494-9400-43030 Engineering Services 0171881 Total: 5,281.68 BOLTONME Total: 7,603.68 BRAUN Braun Intertec Corporation B012902 10/29/2014 1,677.89 0.00 11/18/2014 39th St N - street and sewer No 0000 409-480-8000-43030 Engineering Services B0129(12 10/29/2014 1,677,89 0.00 I I/I 8/2014 39th St N - street and sewer No 0000 602-495-9450-43030 Engineering Services B012902 Total: 3,355,78 BRAUN Total: 3,355.78 BUBERL Buhcrl Black Dirt, Inc 16658 11/03/2014 156,00 0.00 11/18/2014 Black dirt - parks No 0000 101-450-5200-42250 Landscaping Materials 16658 Total: 156.00 BUBERL Total: 156,00 C A C Companion Animal Control, LLC 10 10/01/2014 500.00 0.00 11/18/2014 Animal Control -October No 0000 101-420-2700-43150 Contract Services 10 10/01/2014 210,00 0.00 11/18/2014 Pick Up/Impound 7am-7pm No 0000 101-420-2700-43160 Impounding 10 10/01/2014 45.00 0.00 11/18/2014 Pick Up/Impound 7pm-7am No 0000 101-420-2700-43160 Impounding AP - To Be Paid Proof List (11/13/14 - 12:16 PM) Page 2 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 10 Total: 755.00 C A C Total: 755.00 CARQUEST Car Quest Auto Parts 2055-333354 11/06/2014 24.79 0.00 11/18/2014 Filter, grease, gun couplers 101-430-3120-44040 Repairs/Maint Eqpt 2055-333354 Total: 24.79 CARQUEST Total: 24.79 CENVvOOD Central Wood Products 43064 11/05/2014 1,765.00 0.00 11/18/2014 Pebble - zip cruze mulch 404-480-8000-45300 Improvements Other Than Bldgs 43064 Total: 1,765.00 CENWOOD Total: 1,765.00 COMCAST Comcast 10/27/2014 7.90 0.00 11/18/2014 Monthly service 101-420-2220-44300 Miscellaneous Total: 7.90 COMCAST Total: 7.90 CRYSTEEL Crysteel Truck Equipment FP156966 11/03/2014 276.83 0.00 11/18/2014 Back Rack/Light Mnts 410-480-8000-45400 Heavy Machinery FP156966 Total: 276.83 CRYSTEEL Total: 276.83 CTYBLOOM City of Bloomington 00.2014 10/31/2014 31.50 0.00 11/18/2014 Lab Tests 601-494-9400-42270 Utility System Maintenance Oct 2014 Total: 31.50 CTYBLOOM Total: 31.50 CTYOAKDP City of Oakdale 201411064462 11/06/2014 707.27 0.00 11/18/2014 131 - Brake Job 101-420-2220-44040 Repairs/Maint Eqpt 201411064462 Total: 707.27 CTYOAKDP Total: 707.27 AP - To Be Paid Proof List (11/13/14 - 12:16 PM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 3 Invoice # Inv Date CTYROSEV City of Roseville 219422 11/06/2014 101-410-1450-43180 Information Technology/Web 219422 Total: 219474 11/06/2014 101-410-1320-43210 Telephone 219474 11/06/2014 101-420-2400-43210 Telephone 219474 11/06/2014 101-410-1450-43210 Telephone 219474 11/06/2014 101-410-1930-43210 Telephone 219474 11/06/2014 101-410-1520-43210 Telephone 219474 11/06/2014 101-410-1910-43210 Telephone 219474 11/06/2014 101-430-3100-43210 Telephone 219474 Total: CTYROSEV Total: DAMON Damon Farbar Associates 24715 10/31/2014 409-480-8000-43150 Contract Services 24715 Total: DAMON Total: EMERGAUT Emergency Automotive Tech, Inc AW110314-7 11/06/3021 410-480-8000-45400 Heavy Machinery AW110314-7 Total: EMERGAUT Total: EMERGENC Emergency Services Marktg Inc. 8643 10/17/2014 101-420-2220-44330 Dues & Subscriptions 8643 Total: EMERGENC Total; Enright Enright Robert 11/10/2014 101-410-1450-43620 Cable Operations AP - To Be Paid Proof List (11/13/14 - 12:16 PM) Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 2,635,58 0.00 11/18/2014 Monthly IT Services 2,635.58 87.10 0.00 11/18/2014 Telephone - Admin 13.75 0.00 11/18/2014 Telephone - Building 13.75 0.00 11/18/2014 Telephone - Communication 13.75 0.00 11/18/2014 Telephone - Engineering 27.50 0.00 11/18/2014 Telephone - Finance 38.15 0.00 11/18/2014 Telephone - Planning 181.75 0.00 11/18/2014 Telephone - PW 375.75 3,011.33 2,717.00 0.00 11/18/2014 LE Ave - CSAH 17 2,717.00 2.717.00 1,813,40 0.00 11/18/2014 LED Beacon & directional advisor 1,813.40 1,813.40 650.00 0.00 11/18/2014 IAMRESPONDING Annual Contract 650.00 650.00 55.00 0,00 11/18/2014 Cable -PC 11/10/14 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 4 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine Total: 55.00 Enright Total: 55.00 FLAGSHIP Flagship Recreation, LLC F3260 08/07/2014 15,313.00 0.00 11/18/2014 Pebble Park No 0000 404-480-8000-45300 Improvements Other Than Bldgs F3260 Total: 15,313.00 FLAGSHIP Total: 15,313.00 FRONTIER Frontier Precision, Inc 131785 11/04/2014 200.00 0.00 11/18/2014 Snow plow route markers No 0000 101-430-3125-42250 Landscaping Materials 131785 Total: 200.00 FRONTIER Total: 200.00 GEISLING Geislinger & Sons, INC Pay No 2 11/10/2014 165,281.76 0.00 11/18/2014 Project 2014-131 - 39th Street N No 0000 602-495-9450-43030 Engineering Services Pay No 2 11/10/2014 87,873.10 0.00 11/18/2014 Project 2014-131 - 39th Street N No 0000 601-494-9400-43030 Engineering Services Pay No 2 11/10/2014 245,647.68 0.00 11/18/2014 Project 2014-131 - 39th Street N No 0000 409-480-8000-43030 Engineering Services Pay No 2 Total: 498,802.54 GEISLING Total: 498,802.54 GMCONTR G.M. Contracting, Inc. Pay No 4 11/12/2014 266,600.17 0.00 11/18/2014 2013.133 LE Ave Trunk Watermain No 0000 601-494-9400-43030 Engineering Services Pay No 4 Total: 266,600.17 GMCONTR Total: 266,600.17 JANIKING Jani-King of Minnesota, Inc MINI 1140449 11/01/2014 326.00 0.00 11/18/2014 Nov Cleaning 101-410-1940-44010 Repairs/Maint Contractual Bldg MINI 1140449 Total: 326.00 JANIKING Total: 326.00 JOHNSON& Johnson & Turner Attorneys 38801 11/07/2014 4,512.50 0.00 11/18/2014 Prosecution 101-420-2150-43045 Attorney Criminal AP - To Be Paid Proof List (11/13/14 - 12:16 PM) No 0000 No 0000 Page 5 Invoice # Inv Date Amount Quantity Pmt Date Description Reference 38801 Total: 4,512.50 38930 11/07/2014 350.00 0.00 11/18/2014 Lennar 803-000-0000-22910 Developer Payments 38930 Total: 350.00 38962 11/07/2014 30.00 0.00 11/18/2014 39th Street 409-480-8000-43040 Legal Services 38962 Total: 30.00 39094 11/07/2014 175.50 0.00 11/18/2014 Reco 803-000-0000-22910 Developer Payments 39094 Total: 175.50 39098 11/07/2014 1,989.50 0.00 11/18/2014 Civil 101-410-1320-43040 Legal Services 39098 Total: 1,989.50 39100 11/07/2014 872.50 0.00 11/18/2014 Hammes 803-000-0000-22910 Developer Payments 39100 Total: 872.50 39103 11/07/20 I 4 387.00 0.00 11/18/2014 Burgess Matter 101-410-1320-43040 Legal Services 39103 Total: 387.00 JOHNSON& Total: 8,317.00 kathfuel Kath Fuel Oil Service Co 485135 10/29/2014 1,374.38 0.00 11/18/2014 Fuel 101-430-3120-42120 Fuel, Oil and Fluids 485135 Total: 1,374.38 kathfuel Total: 1,374,38 LANG RON Ron's Inspection Services, LLC 6 11/04/2014 1,036.75 0.00 11/18/2014 Inspector Services 101-420-2400-43150 Inspector Contract Services 6 11/04/2014 174.72 0.00 11/18/2014 Mileage 101-420-2400-43310 Mileage 6 Total: 1,21 L47 LANG RON Total: 1,211.47 LARSON Larson Diesel Service, Corp 141010005 10/10/2014 395,66 0.00 11/18/2014 DOT and repairs 00-1 101-4.30-3120-44040 Repairs/Maint Eqpt 141010005 Total: 395.66 LARSON Total: 395.66 AP - To Be Paid Proof List (11/13/14 - 12:16 PM) Task Type PO # Close POLine # No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 6 Invoice # LCSLAWN L.C.S. 1341287410 101-420-2220-440 1341287414 101-420-2220-440 Inv Date Lawn Service, Inc 10/24/2014 10 Repairs/Maint Bldg 1341287410 Total: 10/24/2014 10 Repairs/Maint Bldg 1341287414 Total: LCSLAWN Total: LE011. Lake Elmo Oil, Inc. 10/31/2014 101-420-2220-42120 Fuel, Oil and Fluids 10/28/2014 101-430-3120-42120 Fuel, Oil and Fluids Total: LEOIL Total; MARONEYS Maroney's Sanitation, Inc 547246 10/31/2014 101-410-1940-43840 Refuse 547246 10/31/2014 101-420-2220-43840 Refuse 547246 10/31/2014 101-430-3100-43840 Refuse 547246 10/31/2014 101-420-2220-43840 Refuse 547246 10/31/2014 206-450-5300-43840 Refuse 547246 Total: MARONEYS Total: MENARDSO Menards - Oakdale 59625 10/31/2014 101-430-3120-42260 Sign Repair Materials 59625 Total: 59668 10/31/2014 101-450-5200-44010 Repairs/Maint Bldg 59668 Total: 59828 11/02/2014 101-430-3125-42250 Landscaping Materials 59828 Total: 59966 11/04/2014 101-450-5200-42150 Shop Materials AP - To Be Paid Proof List (I 1/13/14 - 12:16 PM) Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # 58.50 0.00 11/18/2014 Station 1 212.00 0.00 11/18/2014 Station 2 58.50 212.00 270.50 210.76 61,47 272.23 272.23 109.78 48.30 210.63 210.63 48.67 628.01 628.01 0.00 11/18/2014 Fuel 0.00 11/18/2014 Fuel 0.00 11/18/2014 Waste Removal 0.00 11/18/2014 Waste Removal 0.00 11/18/2014 0.00 11/18/2014 0.00 11/18/2014 Waste Removal Waste Removal Waste Removal 23.58 0.00 11/18/2014 Haz sidewalk warning 38,51 0.00 11/18/2014 Shop Supplies 112.11 0.00 11/18/2014 Plow route marking stakes 93.81 0.00 11/18/2014 Shop Supplies 23.58 38.51 112.11 Ao..oslo No No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 0000 No 0000 No 0000 No 0000 No 0000 Page 7 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # WWI 59966 Total: 93.81 59969 11/04/2014 49.86 0.00 11/18/2014 Lift station repair support 602-495-9450-42270 Utility System Maint Supplies 59969 Total: 49.86 60022 11/04/2014 58.53 0.00 11/18/2014 Lift station repair support 602-495-9450-42270 Utility System Maint Supplies 60022 Total: 58.53 MENARDSO Total: 376.40 METCOU Metropolitan Council 1038892 11/06/2014 1,550.84 0.00 11/18/2014 Monthly Wasterwater 602-495-9450-43820 Sewer Utility - Met Council 1038892 Total: 1,550.84 METCOU Total: 1,550.84 MI LLEREX Miller Excavating, Inc, 18805 10/25/2014 1,532.00 0.00 11/18/2014 Grade and Restore Ditch- 1584 Ivory 603-496-9500-43150 Contract Services 18805 Total: 1,532,00 18806 10/25/2014 3,927.75 0.00 11/18/2014 Emergency Water Repair 2949 Jonquil 601-494-9400-44030 Repairs\Maint Imp Not Bldgs 18806 Total: 3,927.75 18848 10/31/2014 220.00 0.00 11/18/2014 Grading Gravel - Klondike 101-430-3120-43150 Contract Services 18848 Total: 220.00 M I LLEREX Total: 5,679.75 MONTGOME Montgomery Tim 2014-257 11/13/2014 500.00 0.00 11/18/2014 Release Escrow 9120 Hudson Blvd 803-000-0000-22900 Deposits Payable 2014-257 Total: 500.00 MONTGOME Total: 500.00 ONECALL Gopher State One Call 126449 10/31/2014 252.30 0.00 11/18/2014 FTP tickets 101-430-3100-43150 Contract Services 126449 Total: 252.30 ONECALL Total: 252.30 AP - To Be Paid Proof List (11/13/14 12:16 PM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 8 Invoice # Inv Date PINKY Pinky's Sewer Service. Inc. 71067 11/01/2014 206-450-5300-44010 Repairs/Maint Bldg 71067 Total: PINKY Total: RIVRCOOP River Country Cooperative 10/31/2014 101-420-2220-42120 Fuel, Oil and Fluids Total: RIVRCOOP Total: S&T S&T Office Products, Inc. 01 QQ8466 11/06/2014 101-420-2400-42000 Office Supplies 01QQ8466 11/06/2014 101-430-3100-42000 Office Supplies 01QQ8466 11/06/2014 206-450-5300-42000 Office Supplies 01QQ8466 Total: S&T Total; SAMSCLUB Sam's Club 11/03/2014 101-420-2220-42400 Small Tools & Equipment 11/04/2014 101-420-2220-44010 Repairs/Maint Bldg 11/04/2014 101-420-2220-443(10 Miscellaneous 11/04/2014 101-41(1-1320-42000 Office Supplies Total: SAMSCLUB Total: SHI SHI Inter -national Corp B02657814 10/24/2014 101-420-2400-43190 Software Programs B02657814 Total: SHI Total: AP - l'o Be Paid Proof List (11/13/14 - 12:16 PM) Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 100.00 0.00 11/18/2014 Pumped two tanks 100.00 100.00 685.80 0.00 11/18/2014 Fuel 685.80 685.80 33.66 33.65 33.65 100.96 100.96 130.56 74.54 75.12 70.78 351.00 351.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 11/18/2014 Supplies 11/18/2014 Supplies 11/18/2014 Supplies 11/18/2014 11/18/2014 11/18/2014 11/18/2014 SCBA Eyeglasses Station Supplies Rehab Supplies City Hall supplies 179.00 0.00 11/18/2014 Acrobat Software 179.00 179.00 No No No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 0000 0000 Page 9 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # SW/WC SW/WC Service Cooperatives C1210-20 7 10/29/2014 23,409.00 0.00 11/18/2014 December Premium 101-000-0000-21706 Medical Insurance C1210-20 7 Total: 23,409.00 SW/WC Total: 23,409.00 TASCH T.A. Schifsky & Sons Inc 56868 10/11/2014 1,009.13 0,00 11/18/2014 Asphalt 101-430-3120-42240 Street Maintenance Materials 56868 Total: 1,009,13 56934 10/25/2014 6,353.75 0.00 11/18/2014 Asphalt 101-430-3120-42240 Street Maintenance Materials 56934 Total: 6,353.75 TASCH Total: 7,362.88 TELEMETR Telemetry & Process Controls 6017 04/29/2014 14,131.00 0.00 11/18/2014 2014 SCADA upgrades & additions 601 -494-9400-43 180 Software Support 6017 04/29/2014 14,131.00 0.00 11/18/2014 2014 SCADA upgrades & additions 602-495-945(1-43180 Software Support 6017 Total: 28,262.00 TELEMETR Total: 28,262.00 TKDA TKDA. Inc. 002014003690 11/05/2014 75.53 0.00 11/18/2014 2013.133 LE Ave Watermain 601-494-9400-43030 Engineering Services 002014003690 Total: 75.53 TKDA Total: 75.53 TOTALMEC Total Mechanical Services, Inc Pay No 6 11/10/2014 191,197.48 0.00 11/18/2014 2013.132 Pumphouse No 4 601-494-9400-43030 Engineering Services Pay No 6 Total: 191,197,48 TOTALMEC Total: 191,197,48 TOWNCTRY Town & Country Cleaning Co 1114713 11/01/2014 215.00 0.00 11/18/2014 Cleaning Service _ library 206-450-5300-44010 Repairs/Maint Bldg 1114713 Total: 215.00 AP - To Be Paid Proof List ((1/13/14 - 12:16 PM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 10 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # TOWNCTRY Total: 215.00 TRKUTI Truck Utilities Inc, 275769 10/24/2014 7,267.00 0.00 11/18/2014 Snow plow for 14-2 (new pick-up) 410-480-8000-45800 Other Equipment 275769 Total: 7,267.00 276203 11/03/2014 203.16 0.00 11/18/2014 PLow parts 101-430-3125-44040 Repairs/Maint Eqpt 276203 Total: 203.16 TRKUTI Total: 7,470.16 WASH-REC Washington County P269082 11/03/2014 46,00 0.00 11/18/2014 Caskey 101-410-1910-42030 Printed Forms P269082 Total: 46.00 P270414 11/03/2014 46.00 0.00 11/18/2014 Pink I 01-410-19 I 0-42030 Printed Forms P270414 Total: 46.00 WASH-REC Total: 92.00 WEEKSEND Weeks -End Signs & Graphics 2029 11/05/2014 250.00 0.00 11/18/2014 2014 Dump Truck and Kabota graphics 101-430-3120-42210 Equipment Parts 2029 Total: 250.00 WEEKSEND Total: 250.00 WHEATON Wheaton Joseph 11/05/2014 1,376.25 0.00 11/18/2014 Electrical Inspection 101-000-0000-20801 Building Permit Surcharge Total: 1,376,25 WHEATON Total: 1,376.25 Whiteani Whitc Anita 11/12/2014 55.00 0.00 11/18/2014 Cable CC meeting 11/05/2014 101-410-1450-43620 Cable Operations Total: 55.00 Whiteani Total: 55.00 AP - To Bc Paid Proof List (11/13/14 - 12:16 PM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 11 Invoice # Inv Date XCEL Xcel Energy 1112/2014 101-450-5200-43810 Electric Utility 11/12/2014 602-495-9450-43810 Electric Utility 11/12/2014 101-430-3160-43810 Street Lighting 11/12/2014 101-430-3160-43810 Street Lighting 11/12/2014 101-420-2220-43810 Electric Utility 11/12/2014 101-410-1940-43810 Electric Utility 11/12/2014 101-43(1-3160-43810 Street Lighting 11/12/2014 101-410-1940-43810 Electric Utility 11/12/2014 101-450-5200-43810 Electric Utility 11/12/2014 101-450-5200-43810 Electric Utility 11/12/2014 101-450-5200-43810 Electric Utility 11/12/2014 601-494-9400-43810 Electric Utility 11/12/2014 101-420-2220-43810 Electric Utility 11/12/2014 101-430-3160-43810 Street Lighting 11/12/2014 101-450-5200-43810 Electric Utility 11/12/2014 602-495-9450-43810 Electric Utility 11/12/2014 602-495-9450-43810 Electric Utility 11/12/2014 101-450-5200-43810 Electric Utility 11/12/2014 101-430-3160-43810 Street Lighting 11/12/2014 101-430-3160-43810 Street Lighting 11/12/2014 101-450-5200-43810 Electric Utility 11/12/2014 101-450-5200-43810 Electric Utility AP - To Be Paid Proof List (11/13/14 - 12:16 PM) Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 48.12 71.73 0,00 31.18 0,00 28.38 0.00 359.09 0.00 290.72 0.00 30.23 0.00 405.50 0,00 11.60 0,00 61.41 0.00 34.26 0.00 1,742.48 0.00 269.95 0.00 39.79 0.00 106.49 0.00 21,18 0.00 17.00 0.00 57.10 0.00 1,870.16 0.00 27.76 0.00 14.50 0.00 32,00 0.00 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 11/18/2014 Utility Service 0.00 11/18/2014 Utility Service No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 12 Invoice # Inv Date 11/1212014 101-430-3100-43810 Electric Utility 11/12/2014 601-494-9400-43810 Electric Utility 11/12/2014 I 01-430-3160-43810 Street Lighting 11/12/2014 206-450-5300-43810 Electric Utility 11/12/2014 602-495-9450-43810 Electric Utility 11/12/2014 601-494-9400-43810 Electric Utility 11/12/2014 101-450-5200-43810 Electric Utility Total: XCEL Total: Report Total: AP - To Be Paid Proof List (11/13/14 - 12:16 PM) Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 512.44 0.00 11/18/2014 Utility Service 25.29 0.00 11/18/2014 Utility Service 12.79 0.00 11/18/2014 Utility Service 466.05 0.00 11/18/2014 Utility Service 204.04 0.00 11/18/2014 Utility Service 107.35 0.00 11/18/2014 Utility Service 13.97 0.00 11/18/2014 Utility Service 6,912,56 6,912.56 1,114,121.60 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 13 TI Ita CITY OF LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AYO COU C October 2014 Financial Reporting Cathy Bendel, Finance Director Cathy Bendel, Finance Director Finance Committee CO U ICATI DATE: November 18, 2014 CONSENT ITEM #3 MOTION SUGGESTED ORDER OF BUSINESS: Introduction of Item .......................... ....... ............................. City Administrator Report/Presentation ...... . ...... .................... ....... ........City Administrator Questions from Council to Staff .......................... ...... ............. Mayor Facilitates Call for Motion .................... .......... ......... ...................... Mayor & City Council Discussion ..... ..... ........... Mayor & City Council Action on Motion ...... ........... ..... ........................ ....... ............... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: NA SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the October 2014 Financial Reporting Packet. No specific motion is needed as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operations and report the financial (unaudited) statement to the City Council. City guidelines suggest the Council be updated on a regular basis. STAFF REPORT: Attached please find the comparative financial statements for the month of October 2014 reflecting the monthly and year to date detail, comparing the actual results to the 2014 Budget. -- page 1 -- City Council Meeting [Consent Agenda Item 3J November 18, 2014 GENERAL FUND: The most significant budget to actual variances are highlighted below: Revenues: • Building Permit revenue for the month was 37% below budget bringing the year to date results to 19% better than budget. This was primarily due to two large commercial projects which were permitted in September and not included in the 2014 budget. There was one new home start in October bringing the year to date new home starts to 21 compared to 31 in 2013 and 28 in 2012. Although fewer homes, the valuation amount to date is very close to 2013 since the average home values of those being built are far greater than the values used to estimate revenues in the 2014 budget. In addition, two new commercial building permits were issued in September at a combined value of $4.2M. The State fire aid monies budgeted to be received in September as in prior years were received in early October resulting in the budget variance for the month. Supplemental aid was received in the amount of $12k. Due to the uncertainty surrounding whether supplemental funds being available, the annual budget assumes there are none received. • Zoning and subdivision fees are above budget for the month due to the budget assuming there would be no zoning exceptions requested in the month of October. In October there was a developer exception requested resulting in revenue for the month being slightly above budget and being $18.2k ahead of budget on a year to date basis. • Plan check fees for the month are 23% less than budget and the year to date results are 44% better than budget. As mentioned under building permits, this is all a result of the higher than budgeted average home valuations in 2014. Expenses: Most departments were at or below budget for the month due to the on -going diligent management of expenditures to the bottom line. A few items to note; • Administration - General administration legal expenses continue to he under budget for the month by $2.1k resulting at year to date expenses being $18.6k below budget. This is a result of minimal litigation activity, the majority of the legal expenses being recoverable through developer offset of escrows, as well as utilization of our City Clerk where possible to assist to save costs. • Fire - Radio expense for the month was zero compared to a budgeted amount of $3.8k due to paying for the quarterly amounts before the quarter starts rather than in the first month of a quarter. This is just a timing issue. • Fire Relief - The fire aid amount distributed to the tire relief was greater than budget due to receiving supplemental state aid as mentioned previously. -- page 2 -- City Council Meeting [Consent Agenda Item 3] Nov -ember IS, 2014 Building Inspection - Inspector contract services are slightly above budget for the month due to support being needed due to the two large commercial projects which began in September. Public Works — The part time salaries are $1.1k higher than budget for the month due to all salaries being budgeted in the full time salary line item. On a year to date basis, the sum of the two salary expense lines are above budget due to the extra costs for snow removal as well as the summer focus on street repairs. Public Works — Engineering support services for the month were higher than budgeted due to right of way work being needed primarily due to development and project related activity. These costs are recovered through the fees charged to the vendors. Public Works — Repairs and maintenance for the month were $2k above budget due to repairs needed to the fleet in preparation of the winter season. LIBRARY FUND: Revenues: • Rental income is slightly above budget for the month due to one of the renters paying the receipt of the September received in October by one renter. On a year to date basis, the rental income is slightly below budget due to the library deciding to no longer rent out one of the previous rental offices due to needing the space. Expenses: • Library Collection Maintenance (books, dvd's and other library service items) is below budget for the month and slightly above budget on a year to date basis due to an active push to expand resource materials at the library for patron use. • Building — property tax was not budgeted for 2014. The amount paid represents the assessed property taxes based on the rental square footage. RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the attached October Financial Report. ATTACHMENT: 1. October Financial Reports -- page 3 -- City of Lake Ejrn.Q 2014 Hy Ntoath Budvei to Actual Comnaraitvg Forth.: month coding October 31, 2014 101.Genural Fund Summary By_Dcpanincui DEPT 410 - GEN*1, (301"3 REVENUE Tolal Revenue 11(18121114 Full Yenr MONTH YTD BUDGET HUD(3ET ACTUAL Variance(S) Variance (%) BUDGET ACTUAL Variance 15) ‘'ariance4%) 2014 % to dote Month Month Month Month YTD YTD YTD YTD 3.303,535,110 56.64% 29,400.00 86,939.77 57,539,77 195.71% 1,864,770,58 1,924,617,62 59,847,04 3,21% EXPENSE Total Mayor 5 Council 45,269,32 46,75% 75,00 500.00 (425,00) .566.67% Tolal Administration 396,538,62 89.00% 37,105.35 36,721,29 384.06 1,04% Total Elections 13.350.00 41.59% 3,000.00 0,00 3,000,00 100.00% Total Communications 79,129.53 97.60% 6,645.20 8,472,52 (1,807.32) ,27.12% Total Finance 156,285,12 87.04% 14,081.86 13,053,90 1,027,96 7.30% Total Planning & Zoning 273,059,23 77.50% 30,862.60 29.433.80 1,428.80 4.63% TOW Engineering Services 48,000.00 68.93% 4,000.00 1,342,38 2,657.62 66.44% Total ( ity Hall 27,133,16 81,000'. 2,283,32 2,937,12 (653.80) -28.63% Total General Gm ernmenl 1,038,764.98 82,75% 98,073.33 92,461,01 5,61232 OFIPT 420 -PUBLIC SAFETY Total Police 500,000,00 51.1906 0.011 473,75 (473,75) 1 otal Prosecution 51,000.00 79.98% 4,250,110 4,512,50 (262,50) Total Fire 399,655.82 83,9406 40,876.20 27.343.23 13,532,97 Total F. ire Relief 37,323.50 143.20% 37,323.50 53,446.01 (16,122.51) Total Building Infpections 157,601.95 83,45% 17,045,34 14,747.12 2,298,22 Total Emergency Communications 5,800,00 58.16% 0.00 0.110 0.00 Total Animal Control 6,282,08 90.441% 550.00 575.00 (25,00) 7 ntal Public Safety 1,157.663,35 ,6 .72% 30.966,66 21.162.34 9,804.32 31.66% 335,403,24 352,911.76 (17,508.52) -5.22% 10,325,00 5.552,01 4,772,99 46,23% 65,697,59 77,231,64 (14535.05) -17,5606 136,564.64 136,029.54 535.10 0.39% 229,342.43 211,613.20 17,729,23 40,000.00 33,086,02 6,913.98 I 7.28% 22,616,52 21,977.68 638,84 2,82% 870,916.08 859,565.19 11350.89 1.30% -100.00% 250,000.00 255.946,53 (5,946.53) -2.38% -6.18"/. 42,500,00 40,788,75 1,711.25 4.03% 33.1106 340323,13 335,466.09 4,857.04 1,43% -43,20% 37,323,5(1 .53.446.01 (16,122,51) -43.20% 1,14806 133,833.87 131,515.09 2,318,78 1,73% 0.00% 5,800.00 3,373.08 2,428.92 41.8406 -4,55% 5,232.08 3.679.00 (446.92) 415406 815,012.58 826,714.55 (11„201972_ Svontoory„1 MONTH YID BUDGET ACTUAL Variame ($) Variance (%) BUDGET ACTUAL Van(5) Variance (%) DEI'T 430 - PUBLIC \NORIO Month Month Month Month YTD YTD YTD YTD Total Public Works 3863.69.42 86.55%, 37,240,25 35,106,58 2,133.67 5.73% 330,901.80 334,328.10 (3,426.30) -1.04% Total Mrcelsr 16,800.00 252.57% 1,300.00 1.062.90 237.10 111.24% 13.900.00 42,432.01 (28,532.01) -205.27% Total Ice & Snoo Removal 96,000,00 65,60% 2,000.00 4,045,35 (2,045.35) 402.27% 66,000.00 62.977.86 3.,022,1 4 4.58% Total Street Lighting 28,800,00 64.25% 2,400,00 2,022.09 377.91 15.75% 24,000,00 18-505.27 5,494,73 22.89% Total Recycling 7,400.00 70.60% 0.00 0.00 0.00 0.00% 7,400.00 5,224.43 2,175,57 29,40% Total Tree Program 5,000.00 (07.00% 0.00 0,00 0.00 OA% 6,150.00 5,350.00 900.00 14.40% Total Public Works 540,269.42 116.77% 42940,25 42 236.92703.33 144% 448,451.00 468,817.67 (.20,365.8: -4.54% DEPT 450 • CULTURE. RECREATION Total Parks & Recreation 206,836.6.3 /15,26% Z1,982.72 17,972,95 4.009,77 18.24% 184,2.41.85 176,34036 7.901,49 4.295', GRAND TOTAL ALL EXPENSES 2,943,535,00 79.19% 263,041,34 253,768.49 9272,85 3.53% 2,318,622.31 2,330,937,77 (12,315.46)-0.53 % SUB TOTAL NET INC OVER EXP 360,000.00 .11187% (233,641.34) 1166,828.72) 48,266.92 20.66% (453,851.7.1) (406,320.15) 47,531.5R -15.90% DEPT 460 .COMP A13.1 0.00 0.00% 0.00 0.03 0.00 0.00% 0,00 Qmo hoo (Lon% DEPT 490 . CONTINGENCY FUND 0,00 0.00% 0.00 0.0C, 0 00 0.00% 0.00 0.00 0,00 CLOD% TRAYS TO C1TN PR(/J FUND (STREETS) 160,000.00 0.00% (um 0 00 0,00 0.00% 0.00 0.00 0.00 0 00% DEFT 493 - ()III FINANCING 200.000.00 0.00%, (LOU 1/0.1 (1.01) OM% 0.00 0.00 0.00 0.00% GRAND TOTAL. ALL DEPTS 3,303,535.00 70.5614 263,041.34 253,760,40 9.272.85 1.51% 2,318,622.31 2,330,937.77 (12 15.4 -0.53% Net Income over Ewcrises 0.00 0.009/. (133,641.34) 66.812.62 28.60% (453,851.73) (4 47,531,58 10.47% Summlry_7 ity of r pie Oro 2014 Hy Month Ilvdret io Aortal (Conpacatiye trorchecrainih end' ni. October .11 . 2014 .10 I:Genera! Fund petail Hypepartment DEPT 410 GEN'L GOV'T RE'VENICE Citl 3 ern Ad V11011.111 Taxes Delmoogro 50 Valorem lases Elobile titanic t'as iserl Disparities Pertaity Intere5t no (axes Liquor 1, Tons, \'.'lnh,On becypc General Cortraclot- 1 iceitse Heating Contractor 1 icense B1ael.toorono C'ontractor License 18,4ding Poroct, Building Re -inspect Foes Heating Permits Plutribctii PCTnist, SMt`Y rezatits Animal tr,115C (R()W) )iUmIng Perlin( 1lassaye Ibex:toy Licenses Feet,".' frermit tomestead Credit Aid /ASA .31a60enanee State 1 itc ,lid IrtiRA Ate. Crawl (s. Rep:cling Grant Niisc Riau trantiStitehaere fres Cobh: I rcrichice RevcrIto ZOSIITIV. x SINIWISIOD legs Mari t 'heck 5.,e5 sate voks,Hooko. Mars „3-s01ssice0) Seitichir, (lean 1.11, Day.; :'idne 4 311,'Mtlf,11 Re11,1111V.C11101 !toes Ntiseellancous Per -inns Miscellaneous Reccnue Internal r barges Interest Earotogs Donutrorts Total Revenue 11 r1)620 I 4 bull Year MON TH 11 D BUDGET BLI)GET ACTUAL Variance (5) Variance (%) BUDGET ACTUAI Variance (5) Variance l'in 7.014 % tto dale Moro h Month Month Month YID YTD YT17 YTD 2,565,0110,00 45.467. 0 CM 0114/ 0.04) 0.00% 1.282.500.00 1,165,956 51 1(16,543.49) -9.09% 20,000,00 37.76°4 0.00 0 rin ono 0.00.4, 10,000.00 7,551,53 (2,4-18.47) -24,49% 11,04)0m0 71.929/, 0 00 0.00 ow 0 .00 % 4,000.00 5,753.84 1,753.84 43.85% 120,000.00 75.37.4 0,00 000 0 00 0,005'a 60,000.00 90,444.17 341,444.17 50 74'/ 5.180.00 7.23 °4 0,00 0.00 0.00 0,00% 2,590,00 374,52 12.21548/ -85.54% 3,000.00 0.009/, 0,00 0.00 0,00 0.00% 3.000.00 0.00 (3,000.00) . I 011.04Y% 0.00 100.0(19/, 0.00 0 00 0.00 0.00114 0.00 1,080.00 1,080.00 I 00.00% 165.00 60.61% 0 00 0,00 0.00 0.013v. 105,00 100.00 ;65.00) -39.3916 6.650.00 66.4794 500.00 300 6(1 4200,00t A0.0033 5650.00 4.420410 1(.230.00) -21.77% 0.00 now% 1.,00 0,041 ow n00% 0.01) 0 oo 0,1(0 ono% 1711500,00 97.92% 15.0(10.00 0,45 I.40 (5,546.60) -36,98% 140,500,00 166.958,45 26.458-45 18.83% 0.00 I no.nov. o uo ion oo loom loono% 0.00 60n.0o 600.00 100.00% 15.600,00 125.1594 1,300,00 2.220.00 920-00 70,77% 1.1,1)00no 19.523.72 6,523.77 50.18% 9.000.041 18(13094 .50000 2,5115 00 2,085.00 417.00% 0.000o0 16,727 19 8,227.19 I 02.84% 485,110 0.00% 0 00 0,00 0 011 0.00%, 485 430 0410 4485.18/1 -1 nano% 1.991.00 124,99% 50.00 60.00 10.00 20.00% 1,891.00 2,4148.50 597,50 31.60°4 11,000,00 209.10°4 !.000 01 4,198.20 3,198 20 319.1129's 8.000.00 23,001.50 15,001.50 107.52% 3,350.00 40.45% 153.010 45.00 , 1 os.no: -70 00°4 3.1)50.60 1,355.00 1(,69500) -55.57°1, 150,00 116,6794 !) 130 175_00 175.00 100.011% I 50.(10 175 00 25,00 18.67% 0,00 100.00% 0 00 4/1 61 471,61 100,009'. 0,00 4,107 04 4,107.04 I no.no% 0.00 n.no./. n,i)o coo 000 000°4 0.00 0 110 0,00 0.00% 98,1122.00 100.00% 0.00 0.181 0.00 0,00% 98,022 00 933072.00 0,00 0.00°5. 41,500.00 128-7994 000 53.446 01 53.446.01 100,00°4 41500.00 53.446 01 1 1,94601 211.79% 2,749.110 50.00% 0.00 Too Don 0.00% 1,374.50 1,374.50 0 00 0,00 0,00% osir, 11.00 0.04) 0 no.,,,, n op 0 no o 00 0.00% 15,50000 100.0(1% 0.00 000 0.00 n 00% 15,500.00 1 5.500 00 0 00 0.00% 1,150.00 4155.9284 41 00 1.957 66 1.757,66 100,00% 1,150 00 7,543 13 6,393 13 555.92% 42,852.110 97.08% 0,00 I) 011 000 0.00...., 42,851.98 41,601.71 11,250.27) -2.92% 1,250.011 1539.28°A, 0,00 3,605.00 3.605.00 100 00% 1.000.00 19340_95 18,240.95 1824.10°4 82.0110.00 122.75% 7.000.00 5.38333 (1.616.77) -23.10'4 70000.00 100,656436 30-656.96 43.90% 206.00 137„74% 0.00 8,25 8.75 i 00,00"4 206,10 283.75 77 65 37 68% 1,7.85,00 75.418% 100.00 2 10 PO I 10 00 1 10 (10rYs 1,085.00 975 00 (((0,00) -H0 14°/. ,1,000.09 75.93% (3)10 0 00 0.130 0.00°4 3.0(30,00 2.278 00 1722.001 .24.07% 1.950,00 39.68% 0.00 0.00 0,00 0.00% 1.700,00 773.75 1926.251 -54 A 9% 48,000.00 7831% 3,500,00 2,56053 1639,47) .18,27% 4 1,000.00 37,589,97 (3.4 (0.03) -8 32% 0.110 0.00% 0.00 0,00 0.00 0.00% 0.00 3.133 02 8.133.02 100.00°4 2,400.00 186.01% 200,00 28,88 1171.121 -85.564)1. 2.000.00 4..164.35 2.464,35 123 22% 1,600-00 47,88% 100,00 12.00 (68.001 60,00)4 (.400 en 766 on (614 00) -4 5.29°4 20,000,00 53.76% 0 (10 0.00 0.00 0.00% a on 10,751,55 10.351_5,5 1 oo.on% ma 1 n000% 0.00 o.00 0.00 0.005. o no 1 Li 0(no 11,t00on 100.00% 3303,535,00 58,269". 29,4110,11) 06,939.17 57,539.77 195.71% 1,864;77058 1,974,617.62 59,847.04 3.2194 VD) variance notes tinged on relual amounts conceited by 0)A C Prepaid in 20 13 tALher than early 201 4 as bud p.eted 1 IleVv (turn, Stan Due to 1-94 expansion, ROW Cily share only (2500) Rec'd soppleognital aid in addition to base stair Bre aid Crrant funds received 81.5-14 17NR trail grooming funds ol'546 Gabk franc h rest-nue reccivon Mtiy 1st I 3evelopet zoning carer:010ns, Conditional U3e Potions Due io common:all activity ir September nor bildreted August includes 87,500 Tor fuel tants permit tir sa it. Tap) Fewer library card rcimb than Wriggled 'lanai equals YTD interest accrual per F(' request Donation from 1.1r Jaycee,: (For 'immunity lintan8einents'i Full Y car MON111 YTD EXPENSE Blif)(JET BUDGET ACTUAL Variance (5) Variane0 1811 1111001/1 ACTUAL Variance 15 i Variance 181) 1110 - Alriyor & Council 2014 % lo dale Month Month Month Month YTD YTD YTD YTD P r Salaries 25,690.00 50,00% 0.00 0.00 000 0.00% 13,845.60 12,845 1/0 0.00 0.009) FICA Contributions 1,592.78 50.0(1% 0.00 0.00 000 ON% 796,39 796 39 0.00 0.00% Medicare connahoinini 372.54 50.00./. 0.0(1 000 0.00 0.0000. 186.27 186.27 0,00 0,00% Workcrit ( 'ompensation 300.00 10,70% 0.00 0.00 0.00 0.00% 300,00 32,10 267.90 89,30% Milt:act: 800.00 000% 75_00 0.00 75.00 10(13)0% 575.00 000 51500 100.0001 Stiscellinteitos 5.000.00 1456% 0.00 0.00 0-00 01300. 5.600.00 727.00 4,272.10 85.44% Dug) & Sonscrigaions 10.514.00 62-53% 0,00 500.00 1500.001 - 10000% 10,514.00 6.571,68 3,939.32 37.47% Includes Memberships. mutual LAIC paid in September Confiercoces & Training 1,000.00 0,00% 0.00 0.00 0-00 0.00% 750.00 0.00 750.00 100,0081 Total Mrtyor & Council I 45,269.32 46.75% 75.00 500.00 (425,00) -566,67% 30,966.66 21,162.34 9,8(14.32 31,66% 1320 - Administration FL Salaries 1 76...3m4.nn 79.5114/. 20,352,60 19287.09 I 664 91 5,23% 149,248,00 140,231 16 9,016.84 6.0481 11101 A 0-mini-Igloos 12.50507 81.29./. 1,334.1 1 1,398.32 164.21 i 481% 10,537.66 10,165.03 372.63 3.548: 11'StA i 'on inbutions 0,00 0.00% 0.0(1 0.00 ORO 600% 0.00 0,00 0.0(1 0.00% fICA Contributions 10,603.92 77.898/. 1,095.88 1.1.15.56 (39.68) -3.62% 8021,49 8250.67 661.82 7.42% 1.ftlwar0 Curt0hogions 7,479.96 77.8944 256.30 265.57 )927) -1,62% 2,086.49 1.931.66 154.83 7.4251. Eleahliillifnial Insurance 47,636.00 79.79% 5.410E8) 5,430.00 0110 0.0081 40,204,00 38,010.00 2.194,00 5 46% Unemployment Ilenellm moo 0.00% 0,10 0.00 0.110 0.00°/. 0,00 0 oo 0 (10 000% avorkep Compensation 1,1100.00 95,38% 0.00 0,00 0.00 600% 1,000.00 953.77 46.23 4 62% 0111ce 1ilpri1n, 6E100.00 90,59% 500.0(1 4 5R 92 11.08 8.228: 5,000.00 5,435.61 1,435,611 -8,71% Printed Fro( no 0.00 100,00% 000 000 0.00 0.00% 0.00 138.00 (138.00) .100 0081 1. egal SMIC. 60,000,00 52.33% 5,000.00 2.837.50 2,05250 43,2551 50,000.00 31,399.25 18,600.75 37.20% Under budget doe lo City Cl.eris ability to cover some activity NCY,14,c,AVebi ite 0-00 100.00% ' 0.00 0.00 0,00 0.00% 0,00 2,224.60 (2.224 60) -10(1.00% Asscissi0g, Services 30,500.00 98.15% 2,000.00 7.500,00 (500.00) -25,00% 21.5(8100 29.935.39 (8.435 391 -39,2381 inform:man Technology 0,00 100.00% 0.00 0.00 0,00 0 110% 000 1.322.02 (1.322.021 -100 00./. Comp upgrades appr by CC Contract Services 0.00 100.011% 0.0(1 0.00 0.00 0.00% 0.00 33.923 05 133,923-051 -100.0(1% Leg 1.obbyist appr by CC & Temp svcs errs/Ojai,- August Software- Programs 0.00 10000% 0.00 0110 0.00 0.0081 0.00 2.058.00 (2.058.00) -100.00% Upgrades required: appr by CC rchiphone 4,044.72 24.52% 337.06 118.07 .718.99 64.9744 3370.60 991.67 2378,93 70.58% Pos1.100 4.000.00 67,15'% 500.00 5(8).00 0.00 0.0044 3000,00 2686.17 313113 10 46% XL lieag0 600,00 37.47%, 0-00 0.00 0.00 0,004,1 6130.081 224.81 375,19 62,5381 1 sigal l'uhlishmc 2.400.00 181.31% 200.00 0 00 200.00 100.00% 2,000.0(7 4,351.45 2,351.45) -117.57% Due to notice int:teases duo to development actisiiics Insuring- 35,000,00 71.49% 0,00 0.00 0,0(1 0.00% 35000011 25,022.67 9,077.33 28,51% Annual ins prom: budgcicd in Moy Cable- Urn/ration rixp'no 0.00 0,00 •At 000 POO 0,01.1 o,oco,.., 0.00 0.00 0.00 0,00% Mistiellan0ous 600.00 258.02/51 50.00 138.27 (88,27) -176.540. 500,00 1.5-18.11 (1,018.14) -209.63% Beni 0.00 (00.00% 0,00 2,461,00 (2.461.00) .100.000, 0.00 2.461.00 (2,461.00) - 160.0014 Dues 0) 1'ubscraptionii 600.00 158.69% 50.01 1911.99 1140 99) -281.9802 500 00 952.15 i452.151 -00,439', Bpolts 0.00 1011.00% 0.00 0,00 0,00 0.00% 000 81.77 (A 1,27) -100,)0% t mien/nee, & 3 mining 2,185.011 393,8384 0(10 0 00 0181 11.0081 1,43:i.00 8,605:22 (6,67(1.27) -341.7184 Predictive Index, CC approved Staff 1),,cloprrkmt 0.00 0.00% 0 (1) 0.00 0.00 0.009) 0.00 (1 00 0,00 0,00% Tolal AdmInIstralion I 396,538.62 89.00% 37,105,35 36,721.79 384.06 1,04% 335.403,24 352.911.76 (17,508.52) -5.22% 1410 ,1-:Ircliurt, P r Sal:4r i;•1.- 10,000,00 38,05% 2„500.00 n„on 2.500,00 100.00% 7.500.00 3E101.50 3,695.50 40 27% Budget split out payments; hill year cosi antictrated to bc lois Office Supplies 500.011 OM% /25.00 0.00 125,00 100 00% 375,00 000 37.5.00 100.00% than budgeted legal rinmcminno.-nt,nonnn smton m00% 125.90 n on 125.90 ICOLOOli. 375,00 0 60 375.(81 100.00% Elecitoo Iviitipmeni 0.00 0,00% 0.00 0J00 0.0(7 0.00% 0.00 ()Of) 0.00 0.0014 Pquipm,r10k:p.w. 450.00 00084 1000.00 0,00 100.00 100.008: 325.00 roc, 325 00 100.00% tYiunty Elcinion Pecs 950.00 0.00% 0110 0.00 0.00 0.005') 950.00 0 00 950.00 100.00% l'r totted 1-urn-4 351100 0.00% 0.00 0,00 0.00 0.005'. 350.00 0.00 350.00 100.00% SI iscellancous 600.00 291.75% I 5n,co o 00 (50.00 100.00% 45000 1247.51 (1,297,511 -288.34% Vu A Cty Ann Fleet Mach Califn Total Elect10ns 13.350.00 41.59% 3,000.00 0.00 3000.00 100.0081 10325,00 5,552.01 4,772.99 46.23% Not budgeted since no election scheduled: had to nee-11114-am machines for special school cicelion. Octal' .0 boll Year I MON111 von 1U10081:1 BUDGE', AC I 14Ai. Variance (S) Valiance(%) BUDGE1 AC1 UAL Variance (5) Variance 1%1 1450 - Communication, 2014 % io date Month Month Month Month YTD YTD YTD VTD 1 i balarios 13,390,00 125.56% 1,545,00 2.317.85 (772.55) -50.02% 1 1,330,00 16,812.97 (5.482.87) .48.3988 01114 A ( /311'661106ot 970.78 125.5614 112.01 168.04 (56.03) -30.02% 821.41 1,218.92 1397.491 -48.3914 Ili A ('ennihuonns 8.30,18 12148054 95.79 139.45 143.66) .45 5888 702.46 14711.15 (308,69) 43 94% Metitcare Co./MI.311nm 194.16 121.8014 281 40 32.63 (10.23) 13,6756 164.29 236,48 172.(9) -43,94% Ilisalth'Dorual Ensomnee 3,12000 91.5414 30,00 409.011 648 (101 -11.3358 2640.00 24356.00 (216.00) -9.1814 Worlsr, Componsaiton 110.0 101.6114 0.00 0 00 0.00 -100.00% 110.00 111.77 11 77) -46114 New,leitei 8,000.011 15.06% 0.00 1.716,75 (1,716.751 100.00% 6,000,00 6.804,81 1804.81) .13.41% Dor to timing of nrwsle tiers Office ,ii4'plies 304.41 402.8514 31400 456.00 1406.001 -812.0086 254,41 1,226.12 (971.91) -382.0314 Info TerloolugyVeb 42,000.00 138.18% 3,500.00 2,635.59 864.42 24,70% 35,000.(9/ 37,03587 12.635.871 -5,82% Primarily due to Lascrfiche upgrade approved by CC 7 clepbone 1,560.00 44,21% 130.00 69.01 60,99 46.92% 1,300.00 689,74 61026 46.94% Mileage 0.00 100.00% 0.00 0.00 0.00 0.0014 75.00 36.96 38.04 50,7214 l'uhlic Notteec 4,200.00 108.178/0 300,00 81.40 218.60 72.87% 3,600.00 4.543,00 1943.001 -26.1914 Cable Operalion4 3,600.00 100.945: 30000 292.91 17,19 5,71% 3,00 00 3.633 75 (633.75) .2 1,13% Will be reimh by cable ccinro. lied quarterly fur reimb Conferences 800.00 114.385/4 2500 165.00 8500 14 00% 500.00 915,00 (4 15.00) -83,00% RepaioMaint Equipment 50.00 200.0084 0,(9) 0 60 0.00 0.0016 200 00 IOC 00 1017,00 50,00% Tolnl Communications 1 79,129-53 97,60% 6.665.20 9,472,52 (1,807.32) -27.1284 65,697,59 77,232.64 (11.535.05) -17.56% 1520 - Finance 121 Salaries Conlrihutions 1-1CA Comribinions Medicare Contsibutions lnsuNnee Ilnempbe,meni Benefits WM-kr, ( )(611,tritlijo, ()nice Cupplics Printed eons Audit Cerviees Euntriet Seim, Sullware 9in5o111s 1 drphnnr 3.10vage Aliscella °coils Dues r.,( S:19,01111(101,N C no fercnives & Traitti its Total Finance 97,890.00 81.69% 6.371.30 79.81% 5,44856 75,7914 1,274.26 75,78% 19,936.00 50.75% 0,00 100.00% 600.00 38.44% 300.00 51.86% 0.00 100.0% 27.000.00 100,01114. 4500.00 21206% 150.00 1249.69% 1,200.00 22.92% 50.00 0,0014 I,000.00 2.5314 0.00 100.0014 575.00 80.150/. 156.295.12 417.04% 10.140.00 735 11 620,68 147 03 2,236.00 0.00 0 00 75 914 0.00 o.00 0,194 coo !00,00 0,00 50.00 0,00 0 00 1091,86 9,387 7.0 000.58 549,49 12ti.52 1.305 60 13.00 000 0 00 0.04) 0,00 975.01 (i (30 27.50 0.00 0 00 0 00 019) 13.053.90 752.80 54 57 79,19 19.51 950.40 0.00 0.06 25.00 0.00 0.00 1173,01) 0.00 72 50 0.00 5(1.00 0.00 0 00 1,027.96 7.42% 7.42% 12.0% 1259% 42.13% 0.00% 0.00% 100.00% 0(1014 0.00% -loo,no% o,00*A- 72.5ov. 0.04)14 100 00% 0.00% 0,0014 7,30% 74,360.00 5,391,10 4,610.32 1,078,22 16,8017.00 0.00 600.00 20) co cLoo 27.000n 4,000,00 t 50,00 1.00,00 50 (97 950 00 (1,191 125 00 136.564.64 71,792.78 5,0134,80 4,129 26 965.68 10,119.40 3,400.45 230.61 155,57 433,47 27,000 GO 9,142.95 1,874 54 271.00 0.00 25.28 540,00 460.85 136,029.54 2.567.22 306.30 481 06 112.54 6.681.60 (3,400.41) 169 39 94.43 (433 47) 0.00 (5.542 85) 11.724,541 72.5.00 50.00 924.72 (14000) (135.85) 535.10 3.45% MX( to PTO payout io accounting clerk 5.68% 10 43'4 10.4458 39.7714 Due lo contractor cost .my trigs -10.00% 100% allocation GF vs primarily uo Friterprise Funds 61 57% 37.77% -100.0016 100% Installment pm) -138.57% Offset salary and bene fit. savings ahovc -1149.69% llpgrades required: appr by EC 72.50% 100 Oil% 97.34% 406.00% .41,80% Elders conf recommended h' City Adrcun Zuleccr 0,39% 001011,) Fill Year I MONTH STD 111113C1FT I 81 T131(T AC I 1.1A I. Variance (5) Variance 133,1 731.117G1)T ACTUAL Variance 151 Val7411s9 OM 1910 , Planning & Zoning 2014 5'. lo &Ile I Month Month Month Month YID YID VT12 YID YTD variance nines "1' Sal.ries 159,874.00 96.119% 1,8447.00 21.693 71 (3,246.711 -17 60)4 115.278.0e 153.627,90 (18,349.99) .13.56% Cows for intern lo assiri with workload li83t A i 'onin1,orion- 11,590.87 88.57% 1,337 41 1.430 34 192 93) -6.95% 9,807.66 10266 21 (458 55) 4.68% FIC a, i iint-nhu i ion, 9,912.19 8805% 1,141 71 1,274.61 (170,90) .11.43% 8,387.24 8727 74 (340.50i 4 06% Merliciire Contrihonomi 2,318,17 $805% 267 48 298.10 01.621 -11.45% 1,961.53 2,041.19 (79.661 4.06% I )ealibillental Insiirinee 34,814.00 89.7751. 4.017.00 4.017.06 0,00 0.60% 29,458.00 28119.00 1,339183 4-55% Winker, Compensation 800.00 112,98%. 11.00 OM 0 00 0 003. 800,00 983.86 1153,86) -22.98% Descliper c,:roW OTAI C0,1 roct,v,ry 0,00 100.00% 0.00 (2925) 29,75 100,0951, 0.00 (13,449 721 13,449 72 Imo" In break out offset costs Nr the request of the Finance Comm Office ',099l5.s 2,000.00 63.33% 200.00 10.22 189.78 94.891/4 1,600.60 1.266.30 331.30 20.84% Printed bonus 750.00 130.1.3% 0 00 92,00 (92.00) -100.0094 500,00 976.00 1476.001 -95.21117). lInginterinp Services 36.000.00 46,9494 3,000 00 191.10 2,80890 93.63% 30,000.00 16.899.82 13,100.18 43.6794 Contraci Services 10,000.00 0.01194 000 0,00 0,00 0.009'. 7,500.60 0 00 7.500 00 100 00% inform:mon Technology 11,00 0.00% 0,00 0.0C 0 NI 00073 0,00 0,00 0.00 0.00% Telephone 1,100„00 40.69% 100.00 52.83 47,17 47,171/4 1.000,00 48E26 511,74 51.1792 Poelage 200.00 67.64% 0,00 0,00 0,00 0.0051, 15000 135.28 14,72 9.8194 Mileage 200.00 0.0094 200.00 0.00 200.00 100.00% 200.00 0.00 200.00 100.00% Nfiseelbalecos 500,00 55,69% 50.00 n.oa 50.00 100,00% 400.00 27843 121.57 30.3951. Dues 4, Siil-periptiens 600.00 39.83% 0.00 0.00 0 00 0_001/4 0.00 234.00 (239.00) -100.00% Rooks 300.00 0.0094 100,00 05E1 (00.00 I MAO% 300.00 0.00 100,00 1061,0094 Conferences 4, Training 2,000.00 50,6894 2,000,683 403.64 1,596 36 79,8294 2,000.00 1,013 64 986.36 49.32% Total Plann4n8 & Zoning I 273,059,23 77.50% 3096260 29.433.80 1,428.80 4.63% 219,342.43 211,613.20 17,729.23 7.7394 1930 - Engineering Services 1-Inganeo Servic,5 Totn1 Engineering Senieee 48,000.00 68,93% 4,000.00 1.34238 2,657.62 66.4494 40,000,00 33,086412 6.913.98 17-2894 48,000,00 68.91% 4,000,00 1.342.38 1.657.62 66.4411. 40,000.00 33,086,02 6,413.98 17.2851. 1940 . Cita Dail Ck-nninc Supplies 25.00 0.00% 0.00 0 00 0.0(1 (Lou% 25.00 0.00 25.00 10000% Building Renita Supplios 200.00 179.9951. 25.00 111,37 036,371 -345.481/4 (50,00 359,97 (209.971 439.9851, Telephone 2,40100 37.52% 200.00 78.95 1.21.05 60,3794 200000 900.41 1,099.39 54 981/4 Utilities 13,200.00 65.68% 1,100 nti 588.12 511.88 46 531/4 11,000.00 8,669 20 2,130 /10 21.19% IlefuNe 1,408.16 7023% I OR 32 109,78 I I AM -1.35% 1.191.32 988 Q2 2C2 60 120-0% 0epau-I61NInt Contractual 014 7.200.00 66.61114 600410 1.252_25 (652.25) -108.715', 6.000.00 4,795 93 1104 07 20 07% Repair-01pin f onti banal Equip 2,400.00 24.3.31% 200.00 745.04 (50,94) -272.97% 2,000.00 5,839.32 13.839,324 .491,9794 Annec repairs -Yule hilech 1,13..cellaneniii 100.00 141.31%, 50.00 50,71 (0.71) .1.421/4 250.00 423.93 (173.931 -69.5751. 'T0o.] Ciay Hall 27,133.16 81.00'/. 2,283.32 2,937.12 (653.80) -28.635'. 22,616.52 21,977,68 638.84 row General Government 11, 4,018,764.98, 2.75% „98,973.33 92,461.01 8612.325.3.2V:I 870,916.08_ ,859,565.19 11,350.89 1.10./. DEPT 470 .- PUBLIC S 0 ri--.Tv Full Year MONTH YTD HI IDGCT 1113111,31-T ACTUAL Variance (S) Vanance (%) 131.113GET ACTUAL Variance (SI Variance 0.-SIII 7100. Fisk, 2(1)4 % iodate 151uni4, Month Mrnth Month YID YTD YTD YTD law im.inrcement ( 0 CI ,500,000.00 51.19% 1103 473,75 1473 75/ -100 008. 750000 00 255,446.53 (5,946,53) -23506 Tool Police 500,000,00 51,19./• 0.00 473-75 (473.75) -m00% isomn.on 255,946-53 (5,946,53) .2.388S 2150 s Prosecution A116a6:- Criminal Total Prosecution s 1).101).00 79,98% 4,250.00 4,512,50 (262.50) -6.1S% 42,500.0(3 40,781175 1,711,25 4 OVA 51,000,00 79,984/. 4,250,00 4,512,50 (262,50) -6,18% 42,500.00 40,7118.75 1,711,25 4-03% -0.1 681 -0.20% 2220 - Fire (103.471 I, f Salmi, 74,119.04 84.751/u 8,552.22 117.27) 62.716.12 1,786,67 94,21466 la 1 Milaries 109,455.98 76-03% 11,427.64 86231,281229 498 1 1.678. 87,,64564„0429 PIRA Curoribuiinns 11,785.11 95,70% 949,39 1.532353 (4584530434) 33 14% 4,886.33 141,528786170 1(7699961,76:) -14.08% Due lo fili z5le change effective 1/ 1,(20 14 FTCA Contributions 11,381.65 40-30% 1,238.75 393 72 .671...4155,%% 08,22% 5,143 48 52,86% TT budgeted at normal 6.2%; Full time lire FF rale i zero /sled ira re Contributions 2,661.84 76.51% 289.71 22,76% 9,729 98 2,275.56 2,036.70 Tlealih'Fbinial lusinance 15,990,00 74.99% 1.845,00 22376 1,73,00 (32.00f396 13.530.60 11,99100 238 86 1101„35711,y8S. I inemploymeni Benellis 0.00 0.00% 0 00 0.00 0.00% 0,00 1,53(14.0000 0.008-S Workers Uoteper,ation 9,000-00 134.4-1% 0 00 0.60 0,00 0.00% 9,000°10a60 12,04'3.81 982.04 -34.44% Actual rate increase greater than budgeted 1°4' 713(4' (3,099.81, -145,5111. Offen Supplies 500.00 196A1% 50 00 70.521/. 400.00 1582.04) li:51.8 Surplies 45700-00 4.66% 1,500.00 0.00 1,5(30331(1026 100.00% 228 37 4,671.63 95.34% 00.92 79,03% 4,900.00 7,5naroo 2'649449-A)°,28 Fire Piegention 3,000.00 1,70% 250.00149.08 47.461S 11,800.00 10915.42 Fuel. (9),5 Fluids 14,000.05 79_33% 1,100.00 762.05 1.-830037.0095 I 7) 19°85 46° i. . 5: :7' Small Emil, S. Equip 22,500,80 35-49% 1.800.00 0.00 30.721S 100.008i, 18,400.00 1,045,13 5.888S 57.751S 1'1 ID includes 1 hernal Imaging camera from lan Phsysca Is 6,900.00 68.19°4 575,00 0,00 57.5.00 100,00% 5,7.50.00 4,704,07 In Inmianrin 1 echnolags 1.1.00 10000°4 0 00 0.00 0,00 0.00% 0,0(1 601.01 _10018:0180.8,-S. Telephone 4,200.00 87,84% 350.0p 31(197 39,03 11.15% 3.500.00 (Hilt/891:001; Radio 16,203.04 77.87% 3,800,76 3,800.76 10{1.008", 11.402 2R 4:11.104723°,,,%; Timing issue: tiudggied OYMCn‘ i'''' month 9 f'5, QE 11.00 3,689,16 12,616.63 284 92 Mileage 350,00 81,41% 104.72 (16541 .2. 721 I) -104.44% -100.00% (714,351 -13,97% 134.921 zsomo 7,3F59217997 Insiounim 5,237,0(1 98,86% 50110 0.00 61,21 5,177,21 1.14% Fireball 62 chatgeid in PP(' in error: nmlassed in June 21,600.00 49.15% 1.80047,0068 1,194.79 3237,00 18,000,00 101:651374:503s Electric 1 itility 205 21 66.381'. -441 06% (1,057.75) Iteri6c 577.16 268.211% I : ' 44:2;15 9°91 II : 4! C'7 5°51 )1 ) 258 93 100 00% 476.80 7051718383 '1783 RepairiMaini Ititig 12,0130.00 -01.21%, 1,0481(10 0.f1(1 1Lepairi511 lin Equip 41,11(10.00 171-075/. 3,4130.00 3,84") 71 -1.1,23% 114(7,0710S0061)4,2(4.25 -24221.161448461' -106,291; 3.1ontb - ['guitar -lent annual inspeclions, spread nut in budget Uniforms 3.000.00 60,85•A, 250.00 2.500,00 1,823411 (36,130 98) 26 98% (YTD-Fmergencs ladder repair bill - S11,5001 N1i5c.A.-o-6,616. 900,00 193,521'0 139'L.4(451 100.00% 1,018100 1,741 70 -74 17% Dec;; ,II Stibs..-nprioits 2.200,00 121,99% 00,60 0,00 0,00 0.00 -39-458S 2.20009 2,083.80 674,60 1(474:831:008.I;(10)1 Honks 200,00 51.00% 0.00 0.00 0.00 1611.501 0.00"000-21.998S Conferenm, Si Training 6.000.00 134,(16% 500 00 -122-30% 150.0C (28:65124°623.:4°3°°8) -0307787 17: 1,111.50 5,000.00 (3,043,40/ r 'on ierem'es & Framinc iRelimhi 04)00 -10(300% 0.00 0,60 I/ flO 0.00 2,526,38 100.00% Rcirnh segreguted ma for bener leaching 0,00% 101111 f irr 2250 - Fire Relic( Fire SEA, 4 Tolnl Fire Relief I 399,655,82 83,94% 40,876.20 27,343.23 13,532,97 33,11% 37.323.50 143.211% 37,323.50 53,446 01 116,122. 37,323.50 143.20% 37,323.50 53,446.01 (16,122.5 340.323.13 335,466.09 43157.04 1.43% 43.70% 37,323.50 53,446.01 (16,122.51) -43,20% Ree'd cuppleimmtal Ore ,id finm male in addinon to annual aid -43.20% 37.323.50 51,446,01 (16,122.51) -43.20% Det,r1„5 2400'ding Inspeclion ET Sslanes 1131.RA Contribution, FICAContribotions Niedieure Csaitritoitiun, Tlealth.Drulal Insunnee llnemcIornent Herielhs Worker, 1-orrIsen 1011re Istu-sollet. Printed Font, Fuel I MA. Fluids Eriginceilng Surchirge Fmts tusp•-oto contioot SCrYlel'S inf1)rm:111ov Tochnniurt- tintheare programs -I elephone Mileare Ineurante itepam,21 faint Equip Uniform, Misr elhoeuue 1)ors FIC3(11,, C011151010 & Teaming Total lioilding Inspections 2500 - Emergency Communications Contra,' 3arvices Total Emergenct Communications 2700 0 Animal Control roi no. ( ontract Sen Ices "imp.n.'orhogi Total Animal Control 1 otul Vohlic Safety Cull Year MONTH lit IN ICI ACTIJAL Variance (5) Variauce 151)1 2014 %to dale Month Month Month Month 95,992.00 78,36%, 11,076,00 10,319.38 736,62 6 65% 6,959.42 78.567. 803 01 749.60 53.41 6.65% 5,931.50 73.92% 686,71 602.46 64.25 12,27190 ' 1,391.8.9 73,81% 160.60 140.88 19.72 12 28% 24,102.00 61.60% 2,72700 2,121,00 606 00 22 22% 0.00 1000% 0,00 000 0.00 0.00% 397.89 18/.19% 000 0,00 0 00 0,00% 1,447.44 14,34% MO 00 16.92 83.08 83.0960 146.61 0,00% 0,00 (400 0 0)) 0,00% 465.56 52.835/0 51,16 000 51.36 100.00% 10,000.00 78,27% 7511.00 247,50 502 50 67.00% 0,011 0.00% 0,00 0310 0.00 0.00% 3,281.50 119,36% 300,60 420.50 1120501 -40.17% 4080.00 348.98'4 000 000 0 00 0.00% 0,00 0.00% 0,00 0.00 0,00 0,00% 5-17.92 105.11%. 45,60 57.16 111.701 -25.62% 6011,00 .341.885/.. 50.00 51.52 0.521 -3 045/3 340.00 72.94%, 0,011 1400 0 00 0,005'. 300.00 71.09°/.. 100.00 1400 100.00 I ()am% 0,00 o.oe v. 0.00 0.00 0,00 0.00% 500.00 33.96% 0,00 0.00 0.00 0.00% 040 100.00% 0.011 0 00 0,00 0.005", 309.24 112,48% 100.00 0 00 1110,00 100,00% 690,00 95.38% 95,00 1,00 95,00) 100 DO% 157,601,95 83.455/0 17,043-14 14,747.12 2,298.22 13,49% Y'FD BUDGET ACTUAL Variance 1.31 Variance "r.4.4 VT I) YID YTO YTI) 81,224,00 75,414.35 5,809.65 7 15% 54188.71 5.467,45 421 29 7,155'0 5,035.89 4,393 40 1,42.49 12,76% 4177.75 1,027 39 150.36 12 77% 20,310.00 14,847.00 5,463.00 26 901/0 0 00 0 00 000 U 00% 397.38 72037 (322 99) -81,18% 1,247.44 207.62 1,039.82 83 369', 146.61 0,00 146.61 100.0001. 362.84 245.95 116.89 32.22% 8,500.00 7,826 60 673.40 7.92% 000 1400 0.00 0.00% 2,381 50 .3,916.82 (1.535.321 -64477'1 4,180 DO 14,587.16 (10,407.16) -248 98% Prrmit Works 0 00 0.00 0.00 1007'0 456.60 575.90 1119301 -26.137', 500.00 305,30 194.70 111.94% 340,00 248.00 92.00 27.06% 200.00 113 29 (13.201 -6.64% 86 38 121 98 '35.601 -41.21% 400,00 169 78 230,22 57.5653 0,00 220.00 (220.00) .400 00% 308,24 346.71 (38.47t -12.41153 690.09 , 650.53 30.47 4,42% 131,813..87 131.515,09 2,318.78 1,73% 5,900,110 38.16% 0 00 0.00 0,00 0.0053, 5,800.00 5,8110.00 58.1614 0,00 0.00 0,00 0.00% 5,800,00 0,00 0.00% 0 an 0 on ti 00 0.03y. ri 00 5,842.08 77.03% 50000 500 00 0 00 0 au% 4,842.08 440.00 267.95% 50.00 75.00 05,001 .50.005', 390 00 6,282.03 90,4" 550.00 575.00 (23,00) -1,55'.% 5.232,08 1,157,663,35 71.370'. 1110.045,04 101,097,61 (1.032,57) -1,05% 913.01250 3,373 09 2,426 92 3.373.01 2,426.92 4 I 84% Hodge' N't amnia' timing issue 41,94% 00)) 11.00 0,00./4 4,500 00 142,06 7.0650 1,179.00 (799.001 -202.31% 5,679,00 (446,92) -8.54% 926,214,53 (11,201.97) -1-3704 Animal impound fe; recovering funds where possible n0t04.6 1/67.11T 330 - Pi 311.1C: WI)1(KS loll Ye.iir 040N1 r4 7r-T11 MIDGET 11303131 5111141 Variance (SI Variance I%) 0 Ulla frT AC:1-1lA I. Vurien:c (51 Variance (%) 3100 . Po Mir 'Work, 2304 % to date 13.1ooM klingh Month Month Ir71-1) YTT) YID YTI) rr Sil.,0:,,, i 78.568.00 78,53% 20604.00 18,003,64 2,600.36 12.62..7! 151.096 (30 140,317,33 10,773.12 7.139'. P r Salmi, 0.00 100.00: 0.18/ 1.075.50 (1,075.501 ..400,1837! 0.00 1)1,701.97 r 18,701,971 -I (arm% I.,:x. tr., gat) fur sock, rcom,31 P ERA 3 0;11r11-.Loi,-,os 12,946.18 86.37% 3493,79 1,353.23 110,56 7,40% 10.954.46 11,246 35 (291.59r -2.66% 1111'0 7nnt-nhation, 11,071,09 34,74% 1,277,45 1,114.91 162.54 12.727! 9„167.95 9,381 78 (13.83) .0.1510 NIctlicary 1 ontn1110 ion.. 2,589.24 84.740/, 2911.76 260.77 37 97 12.7215 2,190.39 2.144 07 (3,13) -0.15% 11c3i143 lkotal iniu,Ince 423140.00 71,3910 4.97,0.00 4.143.50 571.50 11.62% 36,080,00 30,439.50 53100.50 15.63% 1:ne.,np1o)rn;r0. frion.lits 11.00 0,011: 0 1ln 000 0.00 0 00-4. o.on o.IYJ too o on% Winkt:', Conovnsat ion 8,000.00 115.15: 0 00 0 00 0.60 0 00% 3,000.00 9,211 98 11,211.481 -15,151'. Rcpresenls prior :roar audit balance doe. 2014 in hir in Sep( ( )ificc S)ipplies 300.00 467-359. 75 (31 1522 6.78 27,177! 250.00 1,402.05 (1,152.051 ,460.3234 Shnp ".00riars 600.00 302-339. 5.0.00 83.76 (33 761 -67 52% 50000 11,8)4.00 (1,314,00) -262.301'. Building Repair supplies 300.00 151,0810 2000 3.00 25.00 100 00% 250.00 453 24 (203 241 431.3074 Small1,A. and Minot 0-quip 2,4110-00 58,349. 20000 119.76 80.02 40,011. 2,000.00 1.323.21 671,79 :13 59% Ilnirkaing, Sorrico 9.000.00 1.52,15% 750.00 2.982.50 0-732.50/ -277.67% 7,500.00 13,720 SO (6.220 50,) -82.949. Primarily KOW .3,3, wajority reco,crod try ROW fee, crnirrigi Services 1,200.00 143.93% 100.00 304.70 (204,701 -204 70% 1.000110 1,727 111 (727,10) -72 71% inn.,,,,,,,,, i,chn,i,,pr 0.00 100.001/4 0 on 0.00 n.on 0.00% 0.00 661,01 (661.01) 0.00% fologhM, 7,661.16 73,0,510 638 43 582.06 56.37 8,83% 6,384.10 5,596.72 787 58 12.34% 1-Uldu, 1,500,00 101,339. 0331 300.03 1300.03) .100,007! 1.500 00 1,519.97 (1997) .1.33941 61110:::, 0,00 0.00% 0,00 0.00 11,163 0.00.4, 000 0.00 0201 0,00% 1600,01, 20.000.00 76.1119. 0.06 0.00 0.00 0,00% 20,000,00 15,235.00 4.765.00 23,83% fireball 32 Ins charircd io1733' in error. recla,scd in Juno flecirig 1 0ility 24.000,00 72.37'/. 7.000,00 632 44 1.317.56 65,887/. 20,000.00 17,369.10 2,630.9(7 13357! 0e61r, 2,493,84 76,04./. 707 82 21063 (2.81) -1.35% 2,078.20 1.897.53 180,87 8.697! 1 tiel. ( 61. Fluid, 1A1.',, tIcpts1 48,0011,00 72.73./. 4,000011 (67.01) 4,067.91 10 1.7n% 40,000,00 34.410.33 5,084.12 12,72% 1.143,urAldint lildr 43200.00 321.83°4 10000 0 00 100 00 (04) 00% 1,000,60 3,862.00 12,862,0101 -286.20% Ht...,..moi8.14in1 NOT 1(1‘.1)3 601/.00 124.0574 50.00 96.41 146.411 .47.32% 500.00 744 31 (244,311 48.867, Rep:19151O7!( I'44ri9 toot) 3,600.00 11.76: 300,00 0,00 300.00 100009. 3,000 00 423 47 2,576.53 35,83% Fmlipment Parts 0,00 100.00% 0.00 031 0310 0,01154 0,00 344.40 (344,401 -100.00% 3011 tor., 1,200,00 (27.25% 0000 420.21 1320.21) -320,217! 1,000,00 1,527.0C (527.05) -97 71% 5liscd101.:011, 600,00 116.96% 10,011 0,00 50.00 100 an% 500.00 70173 1201,731 -40.357! Lond,coping 51,torg0 0,00 0.00% 0.00 0.00 0300 0 00% 0,00 0.00 0.00 0.00% n4,c, .5, solg.grigiiiir, 300.00 61.67% 50.00 0.00 50.00 100,009. 250,00 185310 65.00 26 0033, Con fri..±.,..;,. & rni-101] 500,140 637,40% 0.00 3.,187.0() (3,187.00) -100.00% 500.00 3,(87.00 12.687 00( -537 40% ricon Ur OA), 0,000,00 414.49% 0 0'..) 0.00 0 on n uo% 5,000.00 4,224 30 775.70 15.51% J03ne clean up 80,-; bi,dgetrd in ILO, ,.ini..c 11.1,d 11,10la5i yvar 1'M:11000ft \\'nr4,, 1 386.269,47 86.55: 17,240,25 35,106.58 2,133.67 5.73% 330,901,80 334,323,10 (3,426,30) -1.0434 .5520 54rect5 kla1,5,55.; ckfil Repo- ktaierigli rnntrad S1.1,1CTS 1(.030,'‘7!0111 i'..tptrtrrK110 Total strtct, 1,200,00 12,000,00 0.00 1.700.00 2.400.00 16,1300.00 250.42% 116.80% 100.00% 1407.73% 3,26% 252.57% 1401}..: 1,110,0,00 0.00 0 00 200 00 1,300,00 0,00 1.3162.70 0.00 0 00 0.00 1,062,90 100041 162.910 0.00 0331 200.00 237.10 10010% -S.29% OA% 000% 100.00•/. 18,24% 1,000.00 10,000 00 11.00 900.00 2,000 00 15,900.00 3,005.06 (1,0(555 8.441140 18,892 76 7S 25 42,422.01 (2,00505) 0,015.551 18,440.40) 115,992,76) 1,97135 (23,512.01) -200,517A -40.16% -100.00'4 •1776.97% 96.09% -205.27% General mail sign ummics needed but nol budiotcd YTD47003, for topektry 15413. Spray patcher 15910 and W4 Cry Street stripin (S)1:1 Detrol, 3011 Veal' 3,113K1 11 VT13 1125 - It, & Norm, Removal 1111111110 10 113011'1 Arl ( Al Variance (Si Variance 1%3 131113(31i.T A(' 11.3A L V;,..ririnCtr ($) Variance 1%1 :014 "A to date Month 61onth Aloglh Month YT13 YID YID VT13 ,,,111dCC iAr \ laiolli HAP 100.00% 0.00 0 CO (I (3) 0 0074 0,00 11.09 0.1.091 .100.00% Sant4:3'1, 70,000.00 64.85% (10( 0 00 0 00 0.00V. 55.000 00 45,416 16 4,583144 17_4301) Corrar.0.1 ST,ECV', 2.1111011.00 50.46% 1,500.00 0.00 1.500.00 100,000' 6,000 00 10.092.50 (4,092,5(1) -6117. I% 610 - rquipmeni ref, ins in peparation lor 3,3 inter 3-caman Itcpair.Arront iquipincer 6,000.00 124,30% 500.07 4.045.35 (3,540.35) -709,07"i, 5.041100 7,45h, 1 I 17,458.1 I -19 16% Total ler & StIOLA Rernor at I 96,000.0n 65,6074 1,909,00 4,1145.35 (2,045.35) -102.27% 66.000.00 62,977.56 1,021,14 4.55% .3160 street 1.Igh1in0 qtect ightinti Total "irrreht Lighrinc 25,800.00 64-25% 2.400,0: 2.027,09 231,800-00 64.79% 2,400.00 1,022.04 377 91 15,75% 24,000.00 18.505.27 377.91 15.75% 24,000,00 15,505,27 5,494.73 1169% 5,494.73 22.89% 32110 - Itecycling 11ecyeiitte ..'3uerlics 3.400.00 153,66% 0.011 0.00 1.00 0.00% 3 .4 D0,00 5.224.43 (1,824.431 ,53.0674 (11 hult, for tividerns 'coding correction from "trece'3 i,..(.r1rti.ei 0.00 0,00°4 0.00 0.00 0-00 0.0(031. 0.00 11.00 n.00 0.0051, NI iseellaticii, 4,000.00 0,00% 0.00 0.00 0.00 0.00% 4,000.00 0.00 4,000.00 100.00% Total Reca clin 7,400.00 70.6431"4 0-00 0,00 0,00% 7,400,00 5,224.43 2,175,57 29.40% 3150 - '1 tee Program 00ntrao late] I'rrc Program 5,000,00 5,000,00 107.00 % 0.00 107,00% 0.00 0. Total rtiblie I. 54(1,269.42 115.77%1 42,940.25 41.216 92 (100 0.00% 6.250.00 5.350 DO 9011 00 a_ 14 40% 0.00 0.001", 6,250,00 5.350,00 900.00 14,400'. 3,31 48,451.50 465.817,67 (20,365,87) -1.54% (serairA DE19 450 . Clil.TE It E, RECIVEATto Full Year I 810N311 YED 30DGET I 1331110101 ACIlIA I. Variance (S) Variance (770 13111XiEl A1TI1,11 Variance 151 Valiance (5/6) 5200 - Parks & Were:Won ____, 2014 % IQ date Month Month Month Month YID . `CID YTD YTD FT 5.,:ni it, 135,250.62 68.5614 13,225,00 12.323.51 901.43 6.8214 116,350.00 92,734.51 23,615,49 20.30% P 1 Salm:6s 0.00 (00.0014 0.00 1,707.73 (1,707.75) -100.00% 0,00 20,270.55 (20,270.551 , 10000% Extra port tone help 080A i 600166665 9.906,38 68.77% 958.8 1 893 44 65,37 6.32% 8,435,38 6.812,48 1,622.90 19.2414 1111'A Contrihulions 8,472.90 79.82% 819.95 10048 (16.53) -2.02% 7,213.70 6.765,45 450,25 02414 5,1cdirarci Conliihittion 5 1,98118 79.83% ! 91,76 195.63 (3.871 -2.02% 1,687.08 1,581 66 I05.42 6 25% HealiliDental his6rance 14376.07 21.19% 7,324,00 435,24 1,888 76 R1.77% 16,944.00 3,046 60 13,897,32 62,02% lIncriplosarinit Amer.", 0,011 0.00% 000 (Inn n nn 0.0014 0,00 n on coo 0.00% \Yorker, Compentation 4,500.00 96.997/. 0,06 0 181 0,00 0.0031, 4.500 00 4,364 61 135 39 301% Shop 50.1enuI5 1,000.00 37,7414 0,00 115.03 (1 (5.03) -100,00% 1.000,00 377,43 622..57 62.2614 Chenileal... 0,00 0.00% 1.00000 0.00 1000.00 100,00% 1.090.00 262.1.1 737.89 0.00% Equiprociil Parc 2,023.541 22230'7. 1,000,00 0,00 1000,00 (00,0014 2.023,50 4,498 24 12,474,74) -122.30% 4801.) r54i51or repair0erv1er Building Repa6 Supplies 0,00 100.00% 0.08 o.on 0.00 0,007') 0.00 814.89 1814.891 .100.00% Landscapinfi. Materials 3,000.00 1(6.8214 1,000.08 0.00 1,1300,00 -100.01154 3,000,00 6,504.53 (3.504.53) i 1 16.82% Stroll OM, and Nlinor Equip 1,888.10 89.77% 39.87 505.86 (465 90) -1168.7714 1508 36 1,695,01 113.35 6.27% 7 elerihrine 1,597.51 53.445/. 1150.86 8.5.12 95 74 52.9414 1,255 79 113363 302.10 30.9214 Milan,: 0.00 0.00% 0.00 non 0,0n n.m.,,,, 0.n0 74,37 374 371 0.00% Insurance 3,683.00 99.67% 0.00 1).00 0,00 0.0035 3.683.00 3.671.00 12.00 0.33% 3.10 - 3).500 ()educable: tree limh &Tipp,...) ran Cry vehicle Electric 1.1610e 9.839.82 61.22% 611.83 314,84 302.99 49.04% 14..00n.5.4 6.024.33 1,97631 24,7014 Rcru, 2,500.00 33.7514 707 82 0.00 207.82 100,0014 2,084,36 843.76 1.240.60 59.52% Repairo6.ini 13146. 1,723.75 23.65°4 0,00 0.00 0 00 0,0014 1.231.25 407.64 823-61 66.89% Repair 31aint 153)11 111613 279.39 2074.67% 41 82 9 99 31,83 76.11% 219 89 5.692 68 (5,472.791 -2488,88% Light repairs at Timis field. trail grnoruing ai Sunfish lake Park R Tarr 5'aint rqu, 0,80 1 nun% 0.10 000 8.00 5.0814 0.00 2,633 91 (2.633.91) -100,00% LIM-ore...co repairs on 98 GMC Remot Building, 3,400.00 143.2.37/0 300 00 0,00 300.00 100 00% 3.00000 5,156.34 (2,156.34) -71,0814 Aliscullaneou, 1.220.00 103,00% 75.00 550.00 1475.001 -633.33% 825,00 1,256.65 1431.651 -52.32% Tatul Parks & Recreation 1 7.06,83725 85.26% 21.982,72 17,972.95 4.009.77 18,24% 184,741,85 176,340.36 7,901.49 4.2914 Grand 'Coral n11 Eapensex I 2,943,53500 79.19% 263,1141.34 253,768.49 9,272.85 3,53% 2.318,622.31 2330,937,77 (12,315,46) -0.53 V. Subtolal Isiet Income over Expeilsek 1 360,000.00 412-67% (213,641,34) (166.928.72) 48,266.92 -20.6614 (453,851.71) (406,320,15) 477531-511 -10.47% DEPT 460 - color ,4113 0.00 000% 0.00 0.00 0.00 0,00% 0.00 0.90 0.00 0.0004 DEN 400 - CONTINGENCY FUND 0,011 n.on% 0.00 000 0 00 0.00% 0.00 0.00 0,00 0.0014 Tranx(rr Ili C'ity Projects (Streets) 169,008.,08 0011% 0.00 0 00 000 0.00% 0.041 0 00 000 0 0015. nr:PT 40.3 ,, o-i 14 FINANCING 2.00,000.00 0.005/. 0.011 0 00 0.00 0 C0% 00)) 0.00 000 0.0056 GRANO 1O1 AI, EXP ATI, rt EPTS [.. 3,103.535,00 70.56% 263,041.34 253,761149 9,272,85 3.53% 2,318,422,31 2,330,937.77 (12315.46) -0.53% Nei Inennit over 1-1‘ptrists • 0 %, 641.34 ,(166,8213.72) 66,812.62 - 28.60% ,_ (453, . 006420,15), 47,531.58 10.47% - ...- Oetall,,11 Full Year Month 1' ID 01109,01 2614 2.014 Overt 2014 2014 0045' 2014 `a to date BUDGE' -1CTU.5L5 (under) BUDGET AC(LALS (under! I0EV'1:51,6 Curlew ',15) 139.01;a5e, 356957.00 50,0056 (L(10 0.01) 0,00 18.418.50 129,4'8,50 0.00 Fund.tccc Ned not n 'VA Cry July and Dezember 00801 Ireful, 11.400.10 91.155; 950.00 1,350.01 400.00 9,500.00 0,251.61 (248.39) (mete,! E amr-«.s 0 (0 600 e 0110 5) 00 0 (R) 0-00 9.01) 00 1514ectt,rncnn' Iicv+;nnc 1;-C11 100.(9., 0.00 0,00 0.00 1 M 305 00 305 00 0) 50, 0,. 0.00 160,0015 0 00 900 0,00 0.00 2.436.17 2,436,17 10121 It5.', VW, 268.357 CO 53,3415 05000 1,35000 40010 117.91850 140.471.26 2,492.7)4 1'5PENSI ((lver1 (nee r)+ under under PT S;!I,,r,a'v 22500066 0,000, 1,916,67 0 013 1.916 6' 131,166.70 0.00 19,166,70 Nn purhume emplo.t.'fi hired to dale FT S7)aric:-. 35,200110 92.55'': 2,933.33 5,191_20 (2,257 57) 29,33,3,30 39,069.13 264.17 3 pay periods in out, hudpet rattled con (mien' Momhly arm, PER 0. ( 5.065t1116;tr 2,552.6; 81.341; 212,67 176.15 (163.681 2,126.67 23175.83 50.84 671341.,411( nl,on' 3,60840 45.2115 300.10 312.1'1 01.47) 3,0317,00 1,631J" 1,375,69 5icdreus, (',mh,bunon. 5)43.60 45,22°5 70.30 71,01 (2.71) 70300 381,48 321,52 150 0, Dental ln.u50, ,. 13,605.00 6'.9R) 1.133.75 1,632.00 (495.253 11,337.50 9.248 00 2,089.50 Variance due to 3 puc periods in De( Loompin}'rncnt 13rnc110 0,60 0.(01; 0.110 0.01 016 0.00 0.00 0.00 Wareer= t'ntnpcn:anon ',05000 0.0131, 83.33 0,() 83.33 8'3.30 0,00 833.30 Carat. 'v e3 «uppl,e, 0,00 0.007a 0.00 0,101 0,00 11.00 0,1)l1 0.00 (0110,.-5),:r'pi(5.a 5.1,70.110 55.170; 416.67 0.00 416,6' 4,16676 2,758.71 1,40794 i.ibr.,r} 1 ;;3'c.:€,rut Ma,ntrouncs 30 0000,1(3 100,6,4% 1,666.67 200.00 '966 67 16,666,'10 20,120,74 (1,454.641 }3')')) x,1.;11", 5(0181 n1.00. (1.00 104.00 (104010 375.00 455.00 (80,001 1" antmtt{r,vlcr^, 4(44) r41 4,504; 333.33 0.00 333,33 3133,30 180.00 3,15130 leleplmnc 1.460 () 92.925), ' 16,67 12699 06,321 1.1(-6.70 1,30082 (114.121 hutuneh 600381 57.661, 50.(10 14.34 )I 56 5C0.01 34.5.96 154,04 Inliantanor- t'ec)(1, 5la:5y (Full,nc 13,0:1) 03) 43.755; 0.(50 0.00 Roo 9,7.*.0.00 54)87.16 4,062.84 Taming 1asz,e: budg 104 later in.)xar 3s paid laic'rn 2613, an 00,0 ,ner,asc 5,,0,u,,€r .103 100,15)171, 0.00 0.04 0,00 0.00 144,00 (144.601 lmrur.,n:.. 2,51330.10 75.115,, 0,00 000 6581 2.561.01 1,137766 6:2,34 Clean; ' lot? 7 0:0107 83 I3`.'. 583.33 543.72 39.61 5,813 33 5,819.31 14.02 Ret05.,. S00.00 54620; 6667 48,67 18.00 64)5,70 439.39 227.31 '.cpn,r-"term 1114,t 0,(810.(0 '16.9616 144,.6, 11s00 351,4' 6,606.70 11,357.07 (10,690,37) 11R tooling 58_545 ;repute'. t:un: N,S1 131;1' _2,748 (3) Q.67% 229.30 0,011 229 00 52,250.00 15.5 0) 51,935,00 Repair .',san( En9ip 10111- LHl,n f 7,5(10,11) 01305 208,33 ,I00 208..33 2,053.30 0.00 2,083.30 1.1116r3t turd (Zcim6Ut'Cnienl8 39,3100,116 5512 1,51)0.66 3.160.60 240,00 16,0(0.00 2).494,45 1-1.565,03 S10)9:9,9090 10.00009 1.655; 2,50000 0.00 2,501400 .35040.00 493.57 ;4,506,43 1361d,m i Purchase Ream( 11.00 0.00"5, 11.00 010 0 (KI 0.00 0,I0 0 00 0uild/ c...0ro)'cm, 1.,'e 0.09 100,0" 0.00 1.363 00 (1.263 (Kl) 31,00 2,52000 12,526.00) (Miner falu;pmem 5 110 0.074, 1600 0 MI 000 0.00 0.00 060 Sufic, 3gv.01, (1.0 1001305; 0.00 000 0.00 0.00 561,55 (561.551 Con le'41c,53. (rair,ng 0,00 0,005; 0.00 0 110 0.00 0.00 0,00 0,06 Contme,,:r.'i h(on,ex 7,01 0,910, 0.00 00f) 0,00 0.00 0.00 000 Internal chalices 1,500.00 47,20". 125,00 32.00 93.00 1,250.00 70,4.00 542 00 S2 per card processing Dee plus billable CITY r,snerees rural T. spear} 268,357.00 44.59 % 15,113.09 11,516,55 3,596.54 234,755.99 125,030,61 109,725.16 (No City 0-sources billed l9 dale! Niel Inron,,(EoPen5e1 11.00 (14,163 09) 00,166551 3.0965,, 196.7'7.40) 15,440.64 112.7.18,04 '031f _ (a1u 1331,01e auct Cachou (a<y )0101.; 55.190 43 1 5,440 64 '.00, 'F1117: Ciry LAKE ELMO AY CIL C DATE: CONSENT ITEM MOTION AGENDA ITEM: New Single Family Home Permit Report SUBMITTED BY: Rick Chase, Building Official THROUGH: Rick Chase, Building Official REVIEWED BY: Kyle Klatt, Planning Director 1CAT November 18, 2014 SUGGESTED ORDER OF BUSINESS: Introduction of Item ...... ..... . ........... ......... ....... . City Administrator Report/Presentation................................................City Administrator Questions from Council to Staff...... ....... ...................... ..... __Mayor Facilitates Call for Motion Mayor & City Council Discussion.............................. ...... . ....... ..... .................... Mayor & City Council Action on Motion......... ...... . ....... ............. ..... . ........... . ..... ..........Mayor Facilitates 4 SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly new single family home permit report through October, 2014. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: 2014 2013 2012 New Homes 21 30 27 Total valuation $12,336,684 $13,818,894 $12,406,112 Average home value 587,461 460,629 459,485 RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the October, 2014 monthly new home building permit report. -- page 1 -- 1111 CITY ( IF LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AY C•U Monthly Assessor Report Dan Raboin, City Assessor Cathy Bendel, Finance Director Finance Committee CO U T DATE: November 18, 2014 CONSENT ITEM# SUGGESTED ORDER OF BUSINESS: Introduction of Item ............ ...... .................. ............ .............. City Administrator Report/Presentation................................................City Administrator Questions from Council to Facilitates Call for Motion ................................ ..... .......................... Mayor & City Council Discussion............. ...... . ..... ................................ .............. Mayor & City Council Action on Motion............................. ..... ......... ................. ..... ..Mayor Facilitates 5 SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly assessor report for through September 2014 outlining work performed on behalf of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Property splits/plats — 1 Sales collected and viewed — 12 Taxpayer inquiries — 2 Miscellaneous inquiries - 9 Inspections — Residential — 18; Commercial — 4 Building permit reviews — 46 Pictures taken — 14 Other work performed included: • Sales analysis, land values Monthly meeting with County residential and commercial supervisors -- page 1 -- City Council Meeting [Consent Agenda Itenz 5] November 18, 2014 Input of all inspection and permit work Perform sales verifications and land value analysis using MLS and other resources Field telephone inquiries RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the October 2014 monthly assessor report. -- page 2 -- THE CITY OF LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: A YO &COUNCIL CO DATE: CONSENT ITEM # Pumphouse No. 4 —Change Order No. 1 Chad Isakson, Project Engineer Dean A. Zuleger, City Administrator Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works CAT/ON November 18, 2014 SUGGESTED ORDER OF BUSINESS if removed from the Consent Azenda): Questions from Council to Staff..............,......... ...... ............... Mayor Facilitates Public Input, if Appropriate... ........ .............. ......... ...Mayor Facilitates Call for Motion ..................... ...... ........ ...... . ..... ..... .......... Mayor & City Council Discussion ....... ........,....., ..... ...... ........ Mayor & City Council Action on Motion ......................... ........... .................. .......... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: $9,604.75 6 This change order is being processed at the request of the City to revise the scope of work related to site restoration. The City requested the site to be restored with hydroseed instead of the sod planned in the original contract. Due to the lack of irrigation on the property it was determined that hydroseeding would be the more favorable alternative to obtain an established turf. This change order also addresses additional soil correction work required on the site following the Well Drilling operations. Upon completion of the well drilling operations it was identified that poor soil conditions existed directly below the Pumphouse footing locations. It was determined that it would be better for the City to have the Pumphouse contractor complete the soil correction work to keep the construction responsibility with one contractor. Therefore this change order provides reimbursement to the Pumphouse Contractor for soil correction completed on the site. The well driller was deducted the cost of site restoration from the well contract. -- page 1 -- City Council Meeting [Consent Agenda Item 61 November 18, 2014 This change order also extends the contract times for project substantial completion by 42 days; revising the Substantial Completion date from October 17, 2014 to November 28, 2014, and the Final Completion date from November 21, 2014 to December 19, 2014. This extension accounts for all delays to the contractor experienced to date on the project that were beyond the control of the contractor, including delays from the well drilling contractor demobilizing from the site and gas and electric service being extended to the site by Xcel Energy. The construction contract therefore remains within the original total project budget as authorized on February 18, 2014. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving, as part of the consent agenda, Change Order No. 1 for the Pumphouse No. 4 Project, thereby increasing the Contract amount by $9,604.75 and extending the Contract Times for Substantial Completion by 42 days and Final Completion by 28 days. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Change Order No. 1 for the Pumphouse No. 4 Project, thereby increasing the contract amount by $9,604.75 and revising the completion dates." LEGISLATIVE HISTORY/BACKGROUND INFORMATION: This change order provides compensation to the contractor for the following items: 1. Hydroseed the disturbed areas to establish restoration instead of installing sod. Complete grading, soil correction and compaction measures outside of the scope of the original contract. The above described changes were not included in the original contract and result in an increase to the contract of $9,604.75. With this change order the project remains within the authorized project budget and contingencies. RECOMMENDATION: The City Council is respectfully requested to consider approving, as part of the consent agenda, Change Order No. 1 for the Pumphouse No. 4 Project, thereby increasing the Contract amount by $9,604.75 and extending the Contract Times for Substantial Completion by 42 days and Final Completion by 28 days. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Change Order No. 1 for the Pumphouse No. 4 Project, thereby increasing the contract amount by $9,604.75 and revising the completion dates." ATTACHMENT(S): 1. Change Order No. 1 -- page 2 -- CONTRACT CHANGE ORDER FORM CITY OF LAKE ELMO, MINNESOTA PUMPHOUSE NO. 4 PROJECT NO. 2013.132 ENGINEERING, inc. CHANGE ORDER NO. 1 DATE: November 11, 2014 TO: TOTAL MECHANICAL SERVICES, INC. 420 BROADWAY AVE, ST. PAUL PARK, MN 55071 This Document will become a supplement to the Contract and all provisions will apply hereto, The Contract Documents are modified as follows upon execution of this Change Order, CHANGE ORDER DESCRIPTION /JUSTIFICATION: This change order Is being processed at the request of the City to expand the scope of improvements to be completed with the project, The City requested the site to be restored with hydroseed Instead of the sod. Due to the lack of irrigation on the property, there was concern the sod would not take opposed to the seeding option. Additionally, soil correction was required due, to the condition the Well Driller left the sight and due to unforeseen poor soil under the footing of the building. The Contractor agreed to be reimbursed by payment of time and material for this work. The well driller was deducted tne cost of site restoration resulting from this change order. This change order also extends the contract times for project substantial completion by 42 days; revising the Substantial Completion date from October 17, 2014 to November 28, 2014, and the Final Completion date from November 21, 2014 to December 19, 2014. This extension accounts for all delays to the contractor experienced to date on the project that were beyond the control of the contractor, including delays from well drilling contractor demobilizing from the site and gas and electric service being extended to the site by Xcel Energy. Attachments (list documents supporting change): None ITEM DESCRIPTION OF PAY ITEM UNIT CO1-1 HYDROSEEOtNG 1 SY ; CO1-2 GRADING FOR SOIL CORRECTION , FIR i Amount of Original Contract Sum of Additions/Deductions approved to date (CO Nos. Contract Amount to date Amount of this Change Order (ADD) (DEDUCT) Revised Contract Amount The Contract Period for Completion will be APPROVD BY E G NEER: FOCUS Engineering, inc. ENGINEER DATE APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY DATE QT( 2,945 145 UNIT PRICE INCREASEADECREASE) $1.90 $5,595.50 $276.50 $4,009.25 NET CONTRACT CHANGE $9,604.75 INCREASED) ( APPROVED BY CONTRACTOR, BY DATE BY DAIS 748,640.00 0.00 ni 748,640.00 9,604.75 758,244.75 42 days FOCUS Engineering, inc CrIANC3E ORDER FORM TIIE CID' OF LAKE ELMO AY COU CILCO U ICATIO DATE: November 18, 2014 CONSENT ITEM # 7 AGENDA ITEM: Pumphouse No. 4— Pay Request No, 6 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED�I ER OF BUSINESS if retnoved from the Consent Agenda): Questions from Council to Staff ................. ...... ...................... Mayor Facilitates Public Input, if Appropriate........................ ........... .....Mayor Facilitates - Call for Motion .......... ...............,......... ..... . ....... ............. Mayor & City Council - Discussion ............................ ....... ........ ....... ..................... Mayor & City Council Action on Motion ..... . ..... ......... ...................................... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 6 for the Pumphouse No. 4 project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 6 to Total Mechanical Services-, Inc. in the amount of P91,197.48 for Pumphouse No. 4". -- page 1 -- City Council Meeting [Consent Agenda Item 7J November 18,2014 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Total Mechanical Services Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 6 in the amount of $191,197.48. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $36,483.58. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 6 for the Pumphouse No. 4 project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 6 to Total Mechanical Services, Inc. in the amount of $191,197.48, for Pumphouse No. 4". ATTACHMENT(S): . Partial Pay Estimate No. 6 -- page PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 6 PUMPHOUSE NO. 4 PROJECT NO. 2013.132 PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, P.E., CITY ENGINEER ENGINEERING, inc. PERIOD OF ESTIMATE FROM 10/1/2014 TO 10/31/2014 CONTRACTOR: TOTAL MECHANICAL SERVICES, INC. 420 BROADWAY AVE ST. PAUL PARK, MN 55071 ATTN: MARK DIESSNER CONTRACT CHANGE ORDER SUMMARY No. Approval Amount Date Additions I Deductions TOTALS NET CHANGE START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: $0.00 $aoo 5/19/2014 10/17/2014 11/21/2014 PAY ESTIMATE SU 1. Original Contract Amount 2, Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7, Retainage* 5.0% 8. Previous Payments .00 9. Amount Due (6-7-8) *Detailed Breakdown Attached CONTRACT TIME ORIGINAL DAYS REVISED DAYS REMAINING ENGINEER'S CERTIFICATION: The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance ENGINEER with the contract documents. 11/10/2014 DATE ARY 186 ON SCHEDULE 0 YES 21 NO CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein is now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY DATE FOCUS Enineer ng, inc. FOCUS Engineering, inc. cuc CONTRACTOR / ,•<>" DATE BY DATE 748,640.00 $0.00, $748,640.00 $729,671.50 $0.00 $729,671.50 $36,483.58, $501,990.45_ $191,197.48 PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 6 PUMPHOUSE NO. 4 CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2013.132 ITEM DESCRIPTION OF PAY ITEM 1 DIV1 - GENERAL CONDITIONS 2 DIV 1 MOBILIZATION LS 1 $100,0000 $10,000.00 $0.00 1.00 $10,000 00 3 DIV 2 - SITE WORK LS 1 545,00000 $45,000.00 0.04 51,800 00 1,00 545,000.00 4 DIV 3 - CONCRETE LS 1 $30,000,00 530,000.00 $0.00 1.00 530,000.00 5 DIV 4 - MASONRY LS 3 $59,000.00 559,000 00 50 00 1.00 $59,000.00 6 DIV 5 . METALS L5 1 $3,000.00 $3,000 00 0.85 52.490 00 1.00 53,000.00 7 DIV 6 . CARPENTRY LS 6 519,000,00 $19,000 00 SO 00 1.00 $19,000.00 8 DIV 7' THERMAL PROTECTION LS $13,00000 513.000.00 $0.00 1,00 513,000.00 9 DIV 8 . DOORS AND WINDOWS LS 1 512,00000 512.000.00 0,61 $7,320.00 0,95 $11.400.00 10 DIV 9 - FINISHES LS 1 510,00000 510,000.00 100 $10.000.00 1.00 $10,000,00 11 DIV 10 -SAFETY AND SIGNS LS 1 $5,000.00 55,000.00 0.90 52,500 DO 0.50 $2,500,00 12 DIV11- PROCESS EQUIPMENT LS $60,00000 $60,000 00 0,05 53,000.00 0.95 557,000,00 13 DIV 15 - MECHANICAL LS 1 5137,900.00 5137,90000 0.05 $8,274.00 1.00 $137,900.00 14 DIV 16' ELECTRICAL LS 1 5243,000,00 5243,00000 0.48 $116,640,00 0.98 5238,140.00 15 COMMON EXCAVATION (PJ CY 350 511.00 $3,850 00 350.00 $3,850.00 350.00 $3,85000 16 TYPE SP, 12.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) TN 130 $108.00 514,040.00 114.00 $12,312.00 114,0 $12,312.00 17 BITUMINOUS MATERIAL FOR TACK COAT GAL 35 56.00 5210.00 35.00 5210.00 35.0 $210 00 18 AGGREGATE BASE CLASS 5, NO% CRUSHED TN 190 $20.00 53,800.00 237.00 $4,740.00 237,0 $4,740.00 19 SELECT GRANULAR BORROW (MODIFIED) TN 380 $13.50 $5,130,00 207.00 52,794.50 207 0 52,794.50 20 5" CONCRETE SIDEWALK SF 235 $5 00 $1.175.00 $0,00 235.0 51,175,00 21 TRUNCATED DOME PANELS 51 8 $4000 $320.00 WO 8.0 5320.00 22 TOPSOIL BORROW (CV) CY 15 565.00 5975.00 226 00 $14,690.00 226.0 $14,690.00 23 TEMPORARY ROO< CONSTRUCTION ENTRANCE EA 1 $1,000.00 51,000.00 $0,00 1.0 $1,000.00 24 SILT FENCE, MACHINE SLICED LF 400 $3.00 51,200,00 50.00 400.0 51,200,00 25 STREET SWEEPER HR 4 $110.00 $440.00 4.00 $440.00 4.0 5440,00 26 SOD SY 2,400 54.00 59,600.00 50.06 50.00 ENGINEERING, inc. CONTRACT THIS PERIOD TOTAL TO DATE UNiT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT TOTALS- BASE CONTRACT LS 550,000.00 $60,000.00 0.17 510,200.00 0.85 551,000.00 $748,640.00 $201,260.50 $729,671.50 TI 1E CITY OF LAKE ELMO AY0 COU CIL CO U ICATI DATE: November 18, 2014 CONSENT ITEM # 8 AGENDA ITEM: 39`11Street North: Street and Sanitary Sewer Improvements — Pay Request No. 2 SUBMITTED BY: Chad Isakson. Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent Agendal: Questions from Council to Staff....... ...... ......... ....... ................ Mayor Facilitates Public Input, if Appropriate................... ..... ................Mayor Facilitates Call for Motion . ......... ...... ............ ........ ..... ..... Mayor & City Council Discussion ...... ..............,....,............. ...... ...................... Mayor & City Council Action on ..... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving Pay Request No. 2 for the 39th Street North: Street and Sanitary Sewer Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 2 to Geislinger & Sons Inc. in the amount of $498,802.54 for the 39th Street North: Street and Sanitary Sewer Improvements". -- page 1 -- City Council Meeting [Consent Agenda Item 8] November 18, 2014 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Geislinger & Sons Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 2 in the amount of $498,802.54. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $45,048.37. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 2 for the 39th Street North: Street and Sanitary Sewer Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 2 to Geislinger & Sons Inc. in the amount of $498,802.54, for the 39th Street North: Street and Sanitary Sewer Improvements". ATTACHMENT(S1: Partial Pay Estimate No. 2 -- page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 2 39TH ST N: STREET AND SANITARY SEWER IMPROVEMENTS PROJECT NO. 2014.131 PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER CONTRACTCHANGE ORDER SUMMARY No. Approval Amount Date Additions Deductions 1 9/16/2014 $118,97500 TOTALS NET CHANGE START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: ENGINEERING, inc. PERIOD OF ESTIMATE FROM 10/1/2014 TO 10/31/2014 CONTRACTOR: GEISLINGER & SONS, INC, 511 CENTRAL AVE S, PO BOX 437 WATKINS, MINNESOTA 55389 ATTN: GARY LUEBBEN, PROJECT MANAGER PAY EST MATE SUMMARY 1. Original Contract Amount $1,760,458.80 2. Net Change Order Sum $118,975.00 3. Revised Contract (1+2) $1,879,433.80 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 5.0% 8. Previous Payments $118,975.00 $0.00 9. Amount Due (6-7-8) $118,975.00 4,44*Detailed Breakdown Attached CONTRACT TIME 9/2/2014 10/31/2014 6/5/2015 ORIGINAL. DAYS REVISED DAYS REMAINING 217 $900,967.30 $0.00 $900,967.30 $45,048.37 $357,116.40 $498,802.54 276 ON SCHEDULE 0 YES ED NO ENGINEER'S CERTIFICATION: FOCUS Engineering, Inc. The undersigned certifies that the work has been reviewed and to the ell 81._ best of thelr knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance ENGINEER with the contract documents. 11/10/2014 DATE CONTRACTOR'S CERTIFICATION: CONTRACTOR The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this paymen estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments DATE received from the owner, and that current payment shown herein Is now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY BY DATE FOCUS Engineering. DATE PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 2 39TH ST No STREET AND SANITARY SEWER IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2014,131 ENGINEERING, inc. ITEM DESCRIPTION OF PAY ITEM CONTRACT THIS PERIOD TOTAL TO DATE UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT PART 1 - SANITARY SEWER 1 8" PVC SANITARY SEWER, SDR 26.10' - 25' DEEP LE 62 5125.00 57,750.00 0 50303 118.00 514,750.00 2 10" pVC SANITARY SEWER. SDR 26, 15' - 20' DEEP LT 1,025 567 CO 589,17500 0 50.00 068 00 576,516.00 3 00" rvc SANITARY SEWER, SDR 26.2025' DEEP LE 315 589.00 518035.00 0 $000 284 $25,276.00 4 12' PVC SANITARY SEWER. 5DR 26, 15' .20' DEEp Lf 500 $92.00 546,003,00 0 $0.03 495 54 5,540.c0 5 12" PVC SANITARY SEWER. 5DR 26, 20' .. 25' DEEP LT 630 594.06 559,220 03 133 911,502.00 632 559,406 00 6 10" PVC SANDARy SEWER 5213 26. A CASiNG LE 100 $40.00 54.00300 100 54,003. 00 103 $4,000 00 7 12" PVC SANITARY SEWER, sDR 26, IN EASING LE 120 545110 55,400710 120 $5,400,00 120 55.40000 8 20" STEEL CASiNG PIPE 44CK/AUG[1001 IF 100 5525.00 552.50000 100 592,50000 100 552,500 00 9 24" STEEL WING Pin DACK/ALIGEREO) LE 120 5535.00 564,23000 120 564,20000 120 561,200 CO 10 PIPE FOUNDATION ROCK LE 1,400 50.10 $140.6/0 118 $11.80 118 51180 11 TELEVISING LE 2,850 52.00 $5.700 CO 0 50.00 0 50 00 12 4' DIAMETER SANITARY SEWER MH EA 12. $3,000 00 536,000.00 0 $0.00 12 536,000.00 13 4' DIAMETER EXCESS MANHOLE DEPTH Li 140 5125.00 517.500,03 0 50.00 117 7 514,712,50 14 10"X6' PvC W8E, MIR 26 EA 6 5400730 52,400.00 0 50.00 6 52,400.03 15 I056' PvC wrE, SOR 26 EA 4 5460,00 51,840.03 0 50 00 6 52,260.00 16 6' PVC SCH 40 SA NTIART SEwERRISER LF 85 535.00 51,925.00 118 $4,130.00 118 54,130.00 17 6" PVC SCH 40 SANITARY SEWER SERVICE LF 400 532.0e $12,800 00 389 512,448.00 385 512,448 00 18 PRECAST CONCRETE TERSEy BARRIERS, AT HIGHWAY 5 JACKING PDS LS 1 54,500.00 54,500 00 0 50 DO 1 54,900.00 19 PRECAST CONCRETE JERSEY BARRIERS AT HIGHWAY 17 JACKiNG PrTs LS 1 54,500.03 54,500 00 1 54,50000 1 54.500 CO 20 C ROSS EXISTING WATT R SERVICE LA 7 5450.00 53.150.00 0 50 00 7 53,150.00 21 ExPLORATORY DIGGING HR 5 5500130 52,500.20 0 50.00 0 5.0.00 SUBTOTAL .. PART I $450,286.00 5159,691.80 5431,202.30 PART 2 . WATERMMN 1 TEMPORARY WATER SYSTEM LS 1 51,50000 51,500.00 0 50.00 1 51,500.00 2 CONNECT TO EXISTING 6" WATER MAIN EA 3 5900.00 52,200,00 1 $900.00 1 $900 00 3 CONNECT TO EXISTING 3" WATER MAIN EA 1 $950.00 $950.00 1 5950.0C 1 5950 (0 4 CUT 414 8" X ID TEE EA 1 52,600.00 52,600.00 0 50 DO 0 50.00 5 REMOVE AND DISPOSE OF EXISTING DATE VALVE & #308 EA 3 51,50000 54,503 CO 0 50 CO 0 50.00 6 REMOVE AND RERACE 6' GATE VALVE & 80X EA 4 $ 8400.00 $13,600.00 3 51020000 4 513,603.00 7 REMOVE AND REPIACE RE GATE VALVE &BOX EA 11 53,90000 541,903.03 8 $31,100 DO 10 539,000 00 S REMOVE AND OISHOSE OF DUSTING HYDRANT EA 5 576000 $ 3.800.00 2 51.52000 3 $2.280.00 9 6" 03311_ 52 WATER 54409 LE 70 546 00 53,220.00 30 S 51,401 00 .30 5 51.403 00 10 8" DIP CL. 52 WATER MAIN LE 30 553.60 51,59000 88 54,664 00 88 54,664 De 11 6" GATE VALVE AND BOX EA 4 51,450.00 55,800.00 1 $1,450.00 1 51,450 00 12 HYDRANT EA 5 54,09000 520,000 00 2 58,600.00 3 512,030.00 11 VALVE 803E8114610N 15 2 5260,00 9520.00 0 50 GO 8 50.00 14 144084181 EXTENSION IF 1 $603.00 5 600.110 0 50 00 0 50.00 15 DUCTILE :RON FETTINGS LB 100 51000 516100.00 94 594000 94 5940 00 SUBTOTAL - PART 2 5109,28000 561,227.00 578.687 00 PART 3 - STORM SEWER REMOVE ANID DISPOSE OF EXISDNG STORM SEWER 17 910 510.00 59,100.00 90 5900 CO 902 $9.020400 REMOVE AND DISPOSE OF EXISTENG STORM SEWER MANHOLE EA a 540100 53,200.00 2 $800.13) 8 53,200.00 3 POTHOLE EXISTING WATER MAIN EA 7 S450 03 53,150.00 6 52,700.00 7 53,150.00 4 12" RCP STORM SEWER, CLASS 9 LE 70 540.00 $2,1300.00 0 50.00 0 50 CO 15" RCP SIORM SEWER, CLASS 5 Lf 891 542 00 537.422 00 891 531,422400 891 537,422.00 6 18" RCP STORM SEWE R, CLASS 5 IS 236 545.00 510,610.03 140 56,30000 140 56,300 CO 7 24' RCP STORM SEWE R. CLASS 4 LE 369 562 00 52481800 369 512878 00 369 524878 CIO 8 12' RCP f EARED END SECTION INCL TRASH GUARD EA 2 $900.00 51,800 CO 0 $0.00 0 50.00 9 18' RCP FLARED END SECTION iNC 4 TRASH GUARD EA 2 5105E100 $2,100.00 0 50.00 0 50.00 10 24" RCP FLARED ENO SE EDON INCE TRASH GUARD EA 1 51,403,00 $1,400.00 0 50 00 0 50.00 IL RIP RAP, CLASS 3 CY 8 5115.00 $920.00 0 5.0.0e 0 50.00 12 7X3' CATCH BASIN EA 3 51,100.00 56,300.00 3 56,300.00 56,300 (X) 13 4' ()IA CATCH BASIN/MANHOLE EA 5 52,500.00 512,52000 5 512,500 CO 512,503.00 14 5' CIA CATCH BASIN/MANHOLE EA 2 $3.600 CO 57,20300 2 57.200 00 2 57113000 15 5' DIA CATCH BASIN/MANHOU W/ sL/MP EA I 54,350.0D 54.350 00 1 54,35000 I 54,350.00 16 BULKHEAD 15" RCP STORM SEINE R EA 1 5115 00 $125 00 1 $125.00 1 5125.00 17 BULKHEAD 1.85 RCP STORM SEWER EA 1 5150.00 $150.00 1 $150.00 1 $150.00 18 BULKHEAD 36" RCP STORM SEWER EA 1 5225.00 5225 00 1 5225110 1 522500 19 INLET PROTECTION EA 12 $175.90 $2,100 DO 0 90.00 3 $525.00 20 INSULATION SY 30 $30.00 5900.00 74 577000 24 5720,00 21 POND EXCAVADON DI CY 420 510 00 5420000 420 54,200 OD 420 54,200 CO 22 INFILTRATION SWALE EXCAVATION 09 CY 675 51.000 56.750.00 0 50.00 0 50 00 13 SEED MIX 330 AND HYOROMUICH sy 1600 $2 75 54.40000 0 50,00 50.00 SUBTOTAL - PART 3 5444,59000 5106,770 00 5118,265.00 PART 4 / STREET IMPROVEMENTS MOREOZATION LS 590,000.00 590,000.00 0 25 622500 00 0 75 562.500 00 TEMDC CONTROL LS 59 000 CO 59.000 00 3)25 52.250 00 0.7., $6.750 00 CONTRACT THIS PERIOD TOTAL TO DATE 17EN1 DESCRIPTION OF PAY ITEM UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 3 TEMPORARY ROCKCONSTRUCTION ENTRANCE EA 3 51,200.00 53,60000 0,0 50,00 1 5600.03 4 CLEAR AND GRUBTREES AND BRUSH LS 1 54,500.00 54,500.W 0.0 $0.00 0 5000 5 TEMPORARY ACCESS GRADING l5 4 52,00000 52.000 00 0.0 50.00 1 52,000.10 6 TEMPORARY ACCESS AGGREGATE BASE (1A55 5 TN 60 530.00 51,800.00 00 50.00 60 51,500 09 7 TEMPORARY ACCESS MAINE EN6NCE HR 10 $125.00 $1,250.00 10.0 51.25000 10 51,25000 B REMOVE TEMPORARY ACCESS LS 1 51,500.00 51.500.0 00 $0.00 0 50 C0 9 REMOVE AND DISPOSE OF DUSTING CONCRETE CURB AND GUTI ER LF 290 56.00 51,740.00 900 $540.00 290 51,74000 10 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT S7 4160 52.00 518,32000 00 $0.00 9,487 518,97400 11 REMOVE AND DISPOSE OF EXSTING BITUMINOUS PAVEMENT IORIVEW6 SY 335 $3.00 $1,340 CO 0.0 50.00 300 51,200,09 12 REMOVE AND DISPOSE DFVOTING LIGHT BASE EA 4 5300,00 51,200.00 DO $0.00 0 5000 13 SALVAGE AND REINSTALL SIGN EA 8 $200.0) 51,600.00 0.0 $0.00 0 50.00 14 SALVAGE AND REINSTALL MAIL DRO PBOX EA 1 5250.00 5250.00 0.0 50.00 0 $0.00 15 SALVAGE AND REINSTALL RETAINING WALL LS 1 57,50000 57,500,00 0.0 50.00 0 $0.00 16 SAWCUT BITUMINOUS PAVEMENT LF 200 $3.00 560000 0.0 $0.00 0 50,00 17 COMMON EMCAVATION (PI CY 7750 59 00 569,750.00 5,425.0 548,825.00 5,425 548,825 D0 16 SUBGRADE CORRECTION (EV) CY 340 512.00 54,080.00 2160 51,592.00 216 52,592.00 19 SUBGRADE PREPA RA TION RS 24 $46500 $11,31810 16.0 57,44000 16 57,440,0C 20 4" PERFORATED PVC DRAIN TILE WITH AGGREGATE ANDWRAP LF 1000 51200 $12,003.00 780,0 59,36000 780 59,36000 21 AGGREGAI EBASE CLASS TN 6380 510.50 565.99000 3,307,0 534,723.50 3,307 534,723,50 22 5 ELECT GRANULAR BORROW IP) CY 4090 $10.00 540,90000 3,400.0 $34,000.00 3,400 $34,000 DO 23 TYPE 5P 95 Mu MINOUS WEARING COURSE MIXTURE 12,8)(SPWEA2308 114 800 $66,50 $53,230.00 0.0 50.00 0 $0.00 24 TYPE 5P 12 5 BITUMIN0U5 NON WEARING COURSE MTXTU RE )2,BI [SPNN TN 1335 $57 75 $77.095.25 0.0 $0.00 0 50 00 25 9TUMINOU5 MATERIAL FOR TAC K COAT GAL 565 52.00 $1,130.00 0.0 50,00 0 50.00 26 ADJUST MH CASTING . STEEL RING(20151 EA 12 5450,00 55,400,00 0.0 5000 0 50.00 27 AD1U5T v4LVE BOX(2015) EA 20 $250.00 $5,000 CO 0.0 5000 0 50.00 26 B624 CONCRETE CURB AND GUTTER LP 4310 510.77 $46,418.70 0.0 50.00 0 5000 29 8612 CONCRETE CURB AND GUTTER LF 105 $14.80 51,554 00 0,0 50.00 0 $0.00 30 CONCREIF PEDESTRIAN RAMP EA 12 5420,00 55,040.00 0.0 50.00 0 50.00 31 5" CONCRETE SIDEWALK SE 13110 53.50 545,865 00 0.0 50.00 0 50.00 32 8' COMMERCIAL CONCRE TE DRIVEWAY PAVEMENT (HIGH EARLY) SY 340 57000 $23,500.00 0.0 50 DO 0 5000 333 6"CONCRETE FLUVd 5v 35 $50.00 51,750A0 0.0 50.00 0 50.07 34 TRUNCATED DOME PANELS SF 168 54200 57,056.00 0.0 5000 0 50.03 35 BEN 141NOUS DRNEWAT PAVEMENT 50 105 55000 $5,250.00 0,0 $0.110 0 50,00 36 TYPE SP9.5 BITUMINOUS WEARING COURSE MIXTURE• TRAIL(1,61 ISPW TN 270 5650 $17,550,00 0.0 5000 0 50,00 37 SODDING 5Y 3000 14,15 521,25000 0.0 50.00 0 50 co 36 IMPORT AND PLACE TOPSOIL BORROW (CV) CY 500 535.00 517.500.00 00 50 DO 0 50.00 39 SEED&EROSION CONTROL BLANKET SY 2000 53.2$ 56,503.00 0.0 $0.00 0 5000 40 SEEDB HYOROMUICH SY 5500 5215 $11,875.00 0,0 50,00 0 50.00 41 SILT FENCE, TYPE MACHINE SLICED LE 1000 51,95 $1,95000 0.0 50.00 0 50 CO 42 SILT FENCE. TYPE 760011NG LF 30 522 50 5675 00 0.0 $0.00 0 50.00 43 DITCH CHECK -BN1RC11 LF 200 55.75 $1.150.00 0.0 50.00 30 517250 44 STREET SWEEPING HR 15 5125.0E $1,675.09 0.0 50.00 0 50.00 45 SIGN PANELS, TYPE C SE 6 545.10 5281,25 0,0 50.00 0 50.00 46 4' DOUBLE SOLID YELLOW SINE, EPDXY LE 2270 51.50 53,405.00 0.0 50.00 C 50.00 47 4" SOLID WHITE LINE, Ep0XV LF 110 $0.75 582.50 00 50.00 0 50.00 48 RIGHT TURN ARROW, TAPE EA 1 5845.00 $845.00 0.0 $0.00 0 50.00 311810761. PART 4 $714,706.80 5153,480,50 5238,927.00 ALTERNATE NO, 1- SANITARY SEWER SOUTH OFTH 5 1 CLEAR AND GRUB TREES AND BRUSH LS 1 54.060.00 54,000 DO 0 5000 0 SO00 2 REMOVE AND DISPOSE OF EXISTING STORM SEW ER IF 20 $10.00 $200.00 0 5000 0 $0.00 1 PATCH GRAVEL DRIVEWAY TN 200 520,00 $4,000,00 0 50.00 0 50.00 4 18" CMP ORIV6WAY CULVERT if 20 54$00 5900.00 0 50.00 0 5000 S 18' CMPFEARED ENO SECTION €A 2 5480.00 5960 C9 0 $0.00 0 5000 6 15" PVC SANITARY SEWER. SCR 26. 1.5` 20' DEEP LF 625 594 DO 558,750.00 0 5000 0 50.00 7 15'PVC SANITARY SEWER, SCR 26, 20' . 25' DEEP 1F 1255 596.00 5120,9800E 0 50.00 0 50.00 8 14" PVC SANITARY SEWER, C905 DR 25, INCASING LF 164 $40110 54,560.00 0 50A0 0 50.00 9 14-PVC SANITARY SEWER, C905 DR 25, 20' . 25. DEEP E£ 20 57600 51,520.00 0 5000 0 50. CO 10 28"STEEL CASING PIPEI3ACK/AUG6RE01 LE 164 $565.03 $92660.00 0 50.00 0 $0.00 11 PIPE FOUNDATION ROCK LE LOCO 5001 $10.00 0 5000 0 50.00 12 TELEVISING LE 2061 $2.00 54,122.00 0 50-00 0 5000 13 4' DIAMETER SANITARY SEWER Mkt EA 8 53,203.00 525.60000 1 53,20000 1 53,200.00 14 4' DIAMETER EXCESS MANHOLE DEPTH LF 115 5125,00 $14,37500 13 $1,62500 13 $1,625.00 15 SOIL DECOMPACTION AC 5 51.200.00 $6.000.00 0 50.00 0 50 00 16 SILT FENCE, TYPE MACHINE SLICED LE 300 51.95 5.585.00 0 50.00 0 50 DO 17 SEE0 AND BLANKET 5Y 1500 53 25 54,875.00 0 50.0 0 50 00 SUBTOTAL ALTERNATE NO 1 5345,5970E 54,82500 54,82500 TOTALS - BASE CONTRACT 51,760,458.80 5495,994.30 5871,906.30 CHANGE ORDER NO. 1 COLS CONNECT TO EXISTING 6" WATER MAIN EA .20 5900 00 -51,800 00 0 Sc, 00 0 $0.00 C01.2 CONNECT TO VOTING 8" WATER MAIN LA 2.0 5950.00 51,900 co 2 $1,90000 2 51,900.00 COI-3 CONNECT TO EXISTNG IR' WATER MAIN EA 1,0 $1,60000 51,500.00 0 500E 0 $0,00 C01-4 CUT I748' k8'TEE EA -10 52,60000-52.60000 0 5000 0 50.00 r01-5 0E3093 51,10015E05E OF E315110048" WATER MAIN 11. 875 0 5600 55,25000 179 51,074 00 179 51,074 00 COMPACT THIS PERIOD TOTAL TO DATE 1 ITEM DESCRIPTION OF PAY ITEM JNIT QUANTITY LJNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT C01.6 REMOVE AND DISPOSE OE EXISTING GATE VALVE & BOX EA 1,0 51604.00 91,500.00 0 $0 00 0 60.011 C01-7 162 DIP C i 51 WATER MAIN LF 875.0 569.00 66037904 170 $11,730.00 170 $11,730.00 001-6 8" GATE VALVE AND BOX EA 2.0 $9700.00 63,A00 00 0 $0 00 0 $0 00 F01,9 16" BUTTERFLY VALVE ANL) BOX EA 2.0 63000 CO 66,C00 00 1 53,000.00 0 $3,050.00 cot-io DUCTILE IRON FITTINGS LB 2.68.0 0 $10.00 626,800 00 1,088 $ ia,no.co 1,088 $10,360.00 c01-11 8'' DIP CL 52 WATER MAIN LF 100 563.00 6530 CO 9 6477 00 9 6477.00 001-12 10" HOPE OR 11 WW1 ERMAiN INSTALLS D 61 DIRECTIONAL DRELL if 900 $178.00 $16,020.00 0 $0,00 0 $0 DO TOTALS - CHANGE ORDER NO. 1 $118,975.D0 $29,061.00 500,061.00 TOTALS - REVISED CONTRACT $1,879,433.80 $626,055.30 $900,967.30 THE (TIN (i: LAKE ELM() U C C• U ICATIO DATE: November 18, 2014 CONSENT ITEM # 9 AGENDA ITEM: Lake Elmo Avenue Trunk Watermain Improvements — Pay Request No. 4 SUBMITTED BY: THROUGH: REVIEWED BY: Chad Isakson, Project Engineer Dean A. Zuleger, City Administrator Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda): Questions from Council to Staff ...............„....... ..... ................ Mayor Facilitates Public Input, if Appropriate..... ..... ...... ...... .............Mayor Facilitates Call for Motion ......... . ..... ...... .................. ............. ....... Mayor & City Council Discussion ................. ........ ............ ..... ............................. Mayor & City Council Action on Motion..................... ....... .......... .......... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 4 for the Lake Elmo Avenue Trunk Watermain Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 4 to GM Contracting Inc in the amount of $266,600.17, for the Lake Elmo Avenue Trunk Watermain Improvements Project" -- page 1 -- City Council Meeting [Consent Agenda Item 9J Noveniber 18, 2014 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: GM Contracting Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 4 in the amount of $266,600.17. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $92,921.69. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 4 for the Lake Elmo Avenue Trunk Watermain Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 4 to GM Contracting Inc. in the amount of $266,600.17, for the Lake Elmo Avenue Trunk Watermain Improvements Project" ATTACHMENT(S): 1 Partial Pay Estimate No. 4 -- page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 4 LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS PROJECT NO. 2013.133 PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER No. Approval Date 1 10/21/2014 CONTRACT CHANGE ORDER SUMMARY Amount Additions I Deductions $12,427.86 TOTALS $12,427.86 NET CHANGE $12,427.86 START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: ENGINEERING, inc. PERIOD OF ESTIMATE FROM 10/1/2014 TO 10/31/2014 CONTRACTOR: GM CONTRACTING INC. 19810 515TH AVE LAKE CRYSTAL, MN 56055 ATTN: MIKE URBAN, PROJECT MANAGER PAY ESTIMATE SUMMARY 1. Original Contract Amount 2. Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 5.0% 8. Previous Payments $0.00 9. Amount Due (6-7-8) 6/26/2014 10/17/2014 11/14/2014 *Detailed Breakdown Attached CONTRACT TIME ORIGINAL DAYS REVISED DAYS REMAINING 141 0 14 ENGINEER'S CERTIFICATION: FOCUS Engineering, inc. The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance with the contract documents, CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract By documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments DATE received from the owner, and that current payment shown herein is now due, APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY BY DATE FOCUS Engineering, inc. DATE ENGINEER 11/7/2014 DATE CONTRACTOR $2,015,687.39 $12,427.86 $2,028,115.25 $1,858,433.71 $0.00 $1,858,433.71 $92,92L69 $1,498,911.85 $266,600.17 ON SCHEDULE YES NO ri PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 4 LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO, 2013.133 ENGINEERING, inc. ITEM DESCRIPTION OF PAY ITEM DIVISION 1 - GENERAL 1 MOBILIZATION 2 TRAFFIC CONTROL 3 SILT FENCE 4 TREE REMOVAL 5 NUT PROTECTION 6 6" TOPSOIL AND SOD 7 TEMPORARY WATER SERVICE SUBTOTAL • OIVISION 1 CONTRACT UNIT OUANTITY UNIT PRI( E AMOUNT QUAOIT000 AMOUNT QUA NUTT AMOUNT /4.15 PERIOD TOTAL TO DATE LS 1 185000130 585.030.00 0.05 54,25000 095 580,75000 LS 1 553,951.69 553,951 63 0.05 52,697 58 0.95 $51,254 11 LF 461 52.50 81,152,50 0.00 50.00 0 50.00 FA 20 5400.00 $8,000.00 200 5800 00 8 53,200.00 EA 3 5552 58 5457.74 000 50.00 3 5457.74 51 267 56 30 51,682.10 0.00 50..00 0 WOO LS 1 $4,500,00 $4,503.00 0.00 WOO I $3,375 00 5154,744.03 i $7.747.58 5139,016.85 DIVISION 2 -WATERMAIN 1 REMOVE EXISTING WATERMAIN - ALl SIZES ANO TIRES LF 416 $1.85 51,285 GO 363 $1,034.55 363 51.034.55 2 ABANDON EXISTING WATERMAIN IN {RACE - ALL SIZES AND TYPES LE 970 52.85 52,764.50 0 50.00 0 50.00 3 SALVAGE EXISTING HYDRANT. LEAD, AND VALVE EA 2 5350.00 5700,00 1 $350.00 1 5350.00 4 REMOVE/ABANDON EXISTING WATER SERVICE - ALL SIZES AND TYPLS EA 15 5150.00 $2,250.00 16 52,4170.00 16 51,400.00 5 CONNECT TO EXISTING WATERMAN EA 1 $1,448.15 51.448.15 1 51.448.16 I 51,448.16 6 6" GATE VALVE & (306 EA 27 52,036 85 $54,994.95 10 520,368.50 27 $54,994,95 7 g" GATE VALVE 8, BOX EA 4 52,530.54 $10,122 16 1 $2.530.54 3 57,591.62 8 12" GATE VALVE & 80X EA 1 S3,508.66 $3,508.66 0 50.00 1 $3,50866 9 16. BUTTERFLY VALVE 81300 EA 17 53,489 56 $59,322.52 6 520,937.36 15 552,343,40 10 HYDRANT 8.-.6" FILMY FA 27 54.182 48 5112,926.96 , 10 5416824 W 27 $112,926.96 11 I" CORPORATION STOP EA 6 5425 90 $1,555.40 I 7 51,981 30 7 52,981.30 12 1,5s CORP;ORATION STOP EA 38 $550.20 520,907.60 34 $18,70680 34 518.706.80 13 2" CORPORATION STOP EA 3 5647 35 $1,294.70 ; 0 543.00 0 50.00 14 Is CURB STOP AND BOX EA 6 5463.58 52.781.48 7 $3.245 06 7 $3,245 06 15 1.5' CURR STOP AND BOX EA 38 580053 522,820.14 ' 34 520,413.01 34 520,418 01 16 2' CUELBSTOP AND DOX FA 2 $746.85 51,493.70 0 50.00 0 50-00 17 I" TYPE X COPPER WATER SERVICE PIPE LE 204 528 59 55,832.36 123 $3,516.57 123 53,516.57 18 1.5" TYPE le COPPER WATER SERVICE PIPE LF 1,586 531.06 550,847.16 267 58.560.02 1,401 544,91606 19 7" WRE K COPPER WATER SERVICE PIPE LF 52 537.35 51,942.20 0 50.00 0 $0.00 20 CONNECT TO EXISTING WATER SERVCIE ALL sfz5 AND TYPES EA IS 5500.00 17.5130.30 13 56,500 00 13 56,500.38 21 6" 0I701. 51 WATERMAN LE 379 529 50 511,180.50 111 $3,274.50 373 511,003.50 22 16" IMPEL 52 WATERMAIN LF 387 574,63 925.881.81 390 529,105 70 390 529.105 70 23 FE' HOPE OR 11 WATERMAIN LF 174 570.93 $12,341.82 , I 0 50.00 170 512,058.10 24 12" HOPE OR 11 WATERMAIN LF 74 58180 56,05320 0 50 CO 74 56.053.10 25 16" 1-105E DR 11 WATERMAIN LF 11,152 589.00 5992.528.00 0 50 DO 11,152 5992,528.00 26 16' HOPE 01111 WATERMAN, EXTRA DEPTH (PI LE 2,200 569.00 $195,80000 0 WOO 2,200 5195,1300.00 77 67746/ BF NO MI OLIGTII 6 IRON COMPAGI FITTING FA 42 5362.03 511.564.96 0 3010 9 $3,258.27 26 16IA11 1/4" REND All DUCTILE IRON CONIPACT FITTING EA 1 $1.375.00 51,325 00 0 50.00 0 50-00 29 15211451 BEND MEM/CTRL IRON COMPACT FEMNG EA 2 S1,337.00 52,674 DO 0 5086 0 50.00 30 8"86" TEE MI ERECTILE IRON COMPACT PITTING EA 3 5543.52 51,630 56 0 $13 00 4 $2,174.08 31 16"X8" TEE MI DUCTILE IRON COMPACT HITING EA 23 $1,498 CO $34,45400 10 514,980.00 23 $34,454.00 32 16TX£0 TEE' ME DUCTILE IRON COMPACT FITTING FA 4 51.520.00 $6,080.00 1 $1,520.00 4 56,080.00 33 16, X12" TEEMS DUCTILE IRON COMPACT HITTING EA 1 51,589 00 51.589.03 0 $0.00 1 $1.589.00 34 16' X.1.2s CROSS MI DUCTILE IRON COMPACT FITTING LA 51.657 77 $3,315,54 0 $0.00 $1,667.77 35 1200"sREDUCER ME DUCTILE IRON COMPACT FITTING EA S588 10 5588.10 0 50 ea 1 $588.10 36 I6' Mr REDUCER MI DUCTILE IRON COMPACT FITTING EA 1 $762.51 $762.51 1 5762,51 1 $767 SI 37 8" PING MI CRICTILE IRON COMPACT FITTING EA 4 $268.40 51,073.60 0 $0.00 5 S1,342.00 38 12" PLUD MI DUCTILE IRON COMPACT FITTING EA 4 5322.24 55.288 % 0 50.00 2 5644.48 39 16" PLUG MI DUCTILE IRON COMPACT FITTING EA 1 2506./8 5506 18 0 50,00 5 5505,18 40 HORIZONTAL DIRECTIONAL DRILLING BORE PITS 15 1 $70,092 00 $70,092_03 1 542,055.20 I $56,073.60 41 WATER SERVICE CONNECTION PITS LS 1 555,577 CO 555,577.00 1 533,346,20 $0.00 42 ora ROAO STRUCTURE MARKER EA 27 $57.70 51,557.90 0 50.00 0 50.00 43 4" POLYSTYRENE INSULATION 66 96 $7.37 5707.52 0 $0 co 64 $411 68 SUBTOTAL . DIVISION 2 51,808,790.41 5279,865.79 51,693,032.28 DIVISION 3 -STREETS SAWCUT BITUMINOUS PAVEMEITE IS 1,020 53.92 5 3,998.40 433 $1,697.36 433 51,697.36 REMOVE 94 DISPOSE OF MT, BITUMINOUS PAVEMENT, AU TYPES 5Y 1.125 55.67 $6,378.75 672 53,810.24 672 $3,810.24 C1.5 AGGREGATE BASE TN 410 529 93 512,27130 0 50 00 0 90.00 4 DRIVEWAY RESTORATION SI 6/ $39 11 52,491.02 0 50110 0 90,00 SPNW6230/1800MINOU0 NON -WEAR COURSE. STREETS TN 134 $528 96 $17.280.64 SO 00 SO 00 SPWEA2406 RITLIMINOU5 WEAFI C CURSES STREETS TN 67 5144 4,L 59,677,48 SO 00 SO 00 BITUMINOUS MAT6 MAL FOR TACK COAT GA 56 $2 06 5115 36 5000 $0 CO SUBTOTAL OPILSION 4 552,112 95 $5,507 60 55,507 60 TOTALS - BASE CONTRACT 52,015,687,39 5293,120.97 51,837,576.73 ITEM DESCRIPTION OF PAY ITEM CONTRACT THI5 PERIOD UNIT QUANTTY UNTT PRICE AMOUNT QUANT TTY AMOUNT TOTAL TO DATE 1 QUANTITY AMOUNT CHANGE ORDER NO.1 coll. TRAFFIC CONTROL.TEMPORARy SIGNAGE LS 1.0 $3,810.00 $3,810.00 1 $3,810.00 1 $3,810.00 C01-2 RESTORATION . ELIMINATE CROSS AT LODI STREET Ls 1.0 •$1,130,46 ,$1,130 46 1 -51,130.46 1 -51,130,46 COI-3 REMOVE 16102" CROSS EA -1.0 51,657,77 51.657 77 0 $0.00 0 5000 COIA REMOVE 12' PLUG EA .2.0 $322 24 -5644 45 0 $0.00 0 50.09 C.01,5 REMOVE 16' BUTTERFLY VALVE & BOx EA .2 0 $3,48956 -$6,923 12 0 $0.00 0 5000 C01,6 18-INCH HYDRANT EXTENSION EA 10 $852.25 $852 25 0 5000 0 50 CO C01.7 805708 ADAPTORS EA 16 0 520000 S3,200.00 16 53,200.00 16 53,20000 C01.8 16-INCN SLEEVE EA 18.0 $8.32.08 514,977.44 18 $14,971.44 IS $14,977,44 TOTALS - CHANGE ORDER NO.1 $12,427.86 $20,856.98 520,856.98 TOTALS - REVISED CONTRACT $2,028,115.25 $313,977,95 $1,858,433.71 TIIF CITY OF LAKE ELMO C•U CIL C• U ICAT 0 DATE: November 18, 2014 CONSENT ITEM #10 AGENDA ITEM: Rotating Schedule for Traffic Sign Purchases SUBMITTED BY: Finance Committee THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Finance Committee Mike Bouthilet, Public Works Director SUGGESTED ORDER OF BUSINESS: Introduction of Item ......... ..... ....... ........................................ City Administrator Report/Presentation..................... ..... ..... ....... ...City Administrator Questions from Council to Staff................................ ............ „Mayor Facilitates Call for Motion ............................................... ..... ........... Mayor & City Council Discussion............ .......... . ..... . ...... .................................... Mayor & City Council Action on Motion.. ....... .................. ...... ................ ..... ...............Mayor Facilitates SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to approve the on -going procedural modification related to the purchasing of traffic sign stock. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: During their monthly reviews of the financial statements, the Finance Committee has identified some items that had historically been purchased in bulk to have stock on hand which would often cover multiple years. One of those items are the traffic road signs. During 2014 the stock had been depleted and a large order was placed. The Finance Committee is recommending that the Public Works department officially change their traffic sign purchasing procedures to initiate a rotating stock inventory replenishment to avoid large expenditures. RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve this procedural modification. -- page 1 -- Ti E ITY OF LAKE ELN n T DATE: November 18, 2014 CONSENT ITEM # 11 AGENDA ITEM: Assign Council Member Bloyer to County Library System Discussions SUBMITTED BY: Mayor Mike Pearson THROUGH: Dean Zuleger, City Administrator REVIEWED BY: Dean Zuleger, City Administrator Adam Bell, City Clerk/Assistant City Administrator SUGGESTED ORDER OF BUSINESS (if removed from Consent): Introduction of Item ................. ...... .............................. ......... City Administrator Report/Presentation.................................................... Mayor Pearson Questions from Council to Staff Mayor Facilitates Call for Motion .............. ..... ........ ..... ..... .............. ..... . Mayor & City Council Discussion ..... ...... ................... ........ ................................ Mayor & City Council Action on Motion ........ ...... Mayor Facilitates POLICY RECOMMENDER: Mayor Mike Pearson FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The City of Lake Elmo City Council is respectfully requested as part of its Consent Agenda to affirm the following assignment to the Washington County Library System Discussions. As part of its Consent Agenda, no formal motion is required. If Council wishes to further discuss this assignment, they can remove this item from the Consent Agenda and approve it by taking the following action: "Move to assign Council Member Bloyer to the County Library System Discussions." BACKGROUND INFORMATION: The City of Lake Elmo is in discussions with the County regarding the City of Lake Elmo's status within the Washington County library system. Mayor Pearson and Council Member Reeves served as Council liaisons for these discussions. Due to Council Member Reeves's term expiring in January, Mayor Pearson wishes to assign Council Member Bloyer to this role. RECOMMENDATION: City Council is respectfully requested to affirm assigning Council Member Bloyer to the Washington County Library System discussions. As part of its Consent Agenda, no formal motion is required. If Council wishes to further discuss this item, the following motion is recommended: "Move to assign Council Member Bloyer to the County Library System Discussions." -- page 1 -- 1 it'. CITY LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: C•UCIL C CAT/0 DATE: November 18, 2014 CONSENT ITEM # 12 Assign Council Member Smith to Gateway Corridor Discussions Mayor Mike Pearson Dean Zuleger, City Administrator Dean Zuleger, City Administrator Adam Bell, City Clerk/Assistant City Administrator SUGGESTED ORDER OF BUSINESS (if removed from Consent): Introduction of Item City Administrator .......... ..... Mayor Pearson Questions from Council to Staff Mayor Facilitates Call for Motion ..... ................ ..... ..... Mayor & City Council Discussion ............, ....... ........... ...... .................................. Mayor & City Council Action on Motion ............ ...... ...................... ......... ......... ........ Mayor Facilitates POLICY RECOMMENDER: Mayor Mike Pearson FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The City of Lake Elmo City Council is respectfully requested as part of its Consent Agenda to affirm the following assignment to the Gateway Corridor Discussions. As part of its Consent Agenda, no formal motion is required. If Council wishes to further discuss this assignment, they can remove this item from the Consent Agenda and approve it by taking the following action: "Move to assign Council Member Smith to the Gateway Corridor Discussions" BACKGROUND INFORMATION: The City of Lake Elmo is in discussions with the County and Gateway Commission regarding the Gateway Corridor. Mayor Pearson and Council Member Reeves served as Council liaisons for these discussions. Due to Council Member Reeves's term expiring in January, Mayor Pearson wishes to assign Council Member Smith to this role. RECOMMENDATION: City Council is respectfully requested to affirm assigning Council Member Smith to Gateway Corridor discussions. As part of its Consent Agenda, no formal motion is required. If Council wishes to further discuss this item, the following motion is recommended: "Move to assign Council Member Smith to the Gateway Corridor Discussions" -- page 1 -- TkIE CITY (1F LAKE ELMO CILCI U CA TIO DATE: November 18, 2014 CONSENT ITEM # 13 AGENDA ITEM: Koch Pipeline Right -of -Way Permit — Approve Easement in the Demontreville Wildlife Area SUBMITTED BY: Ryan Stempski, Assistant City Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Adam Bell, City Clerk Alyssa MacLeod, Taxpayer Relations and Communications SUGGESTED 0 1 ER OF BUSINESS if removed from the Consent Akenda): Questions from Council to Staff ........ ..................................... Mayor Facilitates Public Input, if Appropriate...................... ....... ...........Mayor Facilitates Call for Motion ........... ...... ............. .......... ..... ................. Mayor & City Council Discussion ...........,. ..... .....................,.... ..... ...................... Mayor & City Council Action on Motion Mayor Facilitates POLICY RECOMMENDER: Engineering/Right-of-way Management FISCAL IMPACT: City to receive $ 113,400. (1) Compensation to the City in the amount of $3,150 for the purchase of a pipeline easement within the Demontreville Wildlife Area. (2) Compensation to the City in the amount of $110,250 for the right to remove trees within the proposed easement area. 100% of the proceeds will be deposited into the City General Fund. SUMMARY AND ACTION REQUESTED: -- page 1 -- City Council Meeting [Consent Agenda [tent 13] November 12, 2014 The City Council is respectfully requested to consider approving a nonexclusive easement to Koch Pipeline Company, L.P. for the construction of a 16-inch diameter steel pipeline as reviewed and approved by the City Clerk. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve a Nonexclusive Easement to Koch Pipeline Company, L.P. within the Demontreville Wildlife Area in the agreement forni as reviewed and approved by the City Clerk," LEGISLATIVE HISTORY/BACKGROUND INFORMATION,: The City received a Right -of -Way Permit from Koch Pipeline for the construction of a 16-inch diameter steel pipeline to be located on a City parcel known as the Demontreville Wildlife Area, located near Demontreville Park. Koch currently owns a 66-foot wide easement on the City - owned parcel in the Demontreville Wildlife Area which includes two existing pipelines. Koch is now requesting an additional easement area of 12,599 square feet to construct a third "reliever" pipeline for safe transportation of oil and gas petroleum. Koch is pursuing similar easements from MnDOT, to cross Trunk Highway 36, and from Pine Springs. The City reviewed recent utility easement purchases to determine fair compensation, which was determined to be $0.25 per square foot for a total of $3,150. The proposed alignment of the new pipeline is through a heavily wooded area in the Demontreville Wildlife Area. A tree inventory was completed by the Landscape Architecture, Inc. on October 29, 2014 to accurately determine the potential tree loss associated with the project. It was reported that 441 caliper inches of trees were located within the proposed easement area (see attached Tree inventory). At a current market value of $250 per caliper inch, tree replacement was valued at $110,250. Koch Pipeline only plans to clear trees 30 feet wide directly above the pipeline potentially resulting in less than 1/4 the total tree inventory valuation. The remainder of the existing trees within the proposed easement area are not planned to be removed unless deemed necessary for safety and/or future accessibility. RECOMMENDATION: Staff' is recommending that the City Council consider approving, as part of the Consent Agenda, a nonexclusive easement to Koch Pipeline Company, L.P. for the construction of a 16-inch diameter steel pipeline in the agreement form as reviewed and approved by the City Clerk. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve a Nonexclusive Easement to Koch Pipeline Company, L.P. within the Demontreville Wildlife Area in the agreement form as reviewed and approved by the City Clerk." -- page 2 -- City Council Meeting [Consent Agenda hem /3] November 12, 2014 The proceeds of $113,400 will be deposited into the Cities General Fund. If any remediation is needed, the funding would be provided from the General Fund (rather than the Parkland Dedication Fund). ATTAcHm4NT(1: 1. Site Sketch of Proposed Koch Pipeline 2. Workspace Sketch 3. Tree Inventory Dated October 29, 2014 -- page 3 -- - _ 44,44_ :4 4414- - - = - 4444 44 44: v=, „-- ; - * --A • - • S.P. 0,3334,33333 1,3 .3;,3$3.3-3.•„ 3 — _ - -/ \ ae: Jot t _ - f 4-4-4444 - 444 444444.4E4 1220 Tiltat Street OE, S J3Jto 100 Hinnotactis, Hinnotote E5413 PHONE' (6121A-68-33N FAX; (612)464^3383 Egan. Fietd & Nowak. Inc. WWW.EENSURVEY.COti (*rig11/Iinte 1S00 z / ZI ; 59TH 8771EET NORTH POI 4.4.4-4 4-44= 33-3_ _-ttp SITE SKETCH -OP INNESOTA PIPELINE COMPANY, LLC HIGHWAY 36 BORE -FOR. PERCHERON 34 SCA33 j01 033,343 Om., 3- 34/43 tt3, 3,103xtte13.3 Olt L..59P4P_ • .933333Ov tic333, J••• ,J,J3 ”33, 3J3J• 73'q. 53C3‘30 I V jJJ.433.503.3 '3,3. NE C333.11310,311' Li!, T 3(,,S A Lt 36 F1(33: PERCRERON EP3JICS 33. 1 '3j I e..•JJ, I, I . "3"E3I.P 1 33 P3,13':, 22 'A% 1 J3 -c_t 3 ,333ii3VJ'(,”; CC33.73, 10134N35433. i , J, 1 c: MOST NOR 7HE RL CORNER CF PARK 1. DEMON TRE V71. LE HIGHLANDS 6 TH ADD.- N LINE CF PARK 1- , , , / t / ' \ / CENTERLINE OF i PO/NT OF 66 roo T WOE , ' BEGINNING EASEMENT— , " -,7: f / p51M f, WORKSPACE' 1229 Tyler Street NE. Solle 100 Minneapolis. Minnesota 55413 PHONE: 0121486.3300 FAX: 1614 446.3383 Fleld E, Nowak, WWW EFNSUAYEY COH 12,11111017 0 Wf• to MIA. MD • NOM( MG 7 2 EFN FILE NO, 6077 LEGEND • DENOTES FOUND MONUMENT WORKSPACE SKETCH —FOR— KOCH,. KOCH PIPELINE COMPANY, L.P. PERCHERON 80 CALE N FEET Bearings based on NAD 83, Washington County Coordinates 160 SUMMARY EASEMENT AREA 12,599 sq. ft. / 0.289 acres WORKSPACE AREA 68,711 sq. ft. / 1.577 acres WORKSPACE AREA LESS EJOSTING AND PROPQSED KOCH PIPELINE EASEMENT 50,599 sq. ft. / 1.161 acres EXHIBIT "A" PARK 1, DEMONTREVILLE HIGHLANDS 6TH ADDITION, SECTION 5, TOWNSHIP 29 N, RANGE 21 W, WASHINGTON COUNTY, MINNESOTA KOCH_ KOCH PIPELINE COMPANY, L.P. PERCHERON SHEET 1 OF 2 EFN PROJECT NO. 36010 1.04EnUAP!Jk(h UEClURE iM(CP.PC4AItt DEMONTREVILLE PARK TREE INVENTORY LAKE ELMO, MN SITE VISITS DATED OCTOBER 21 sr g 29th, 2014 Landscape Architect's Report: We cataloged all significant trees (healthy native trees of at least 8 inch caliper) within the 66 foot proposed easement area. The list below identifies each significant tree by number (each tree listed currently exhibits a forestry tag in the field) that falls within that 66 foot proposed easement. Number on Tree Caliper Inches Tree Species 2579 20" Northern Pin Oak 2580 9" Northern Pin Oak 2581 15" Red Oak 2582 8" Red Oak 2583 10" Quaking Aspen 2584 13" Northern Pin Oak 2585 8" Red Oak 2586 44" Northern Pin Oak 2587 16" Red Oak 2588 20" Northern Pin Oak 2589 8" Red Oak 2590 8" Red Oak 2591 13" Northern Pin Oak 2592 8" Red Oak 2593 19" Northern Pin Oak 2594 1 1 " Quaking Aspen 2595 17" Northern Pin Oak 2596 1 1 " Quaking Aspen 2597 1 1 " Quaking Aspen 2598 8" Quaking Aspen 2599 13" Northern Pin Oak 2600 12" Northern Pin Oak 2601 8" Red Oak 2602 8" Red Oak 2603 8" Red Oak 2604 10" Red Oak 2605 17" Red Oak 2606 15" Northern Pin Oak 2607 13" Red Oak 2608 9" Red Oak 2609 14" Red Oak 2610 10" Paper Birch 2611 27" Multi -Stem Apple 2350 BAYLESS PLACE • ST. PAUL, MN • 55114 PHONE: 651,646.1020 • EMAIL: STEPHEN@LANDARCINC.COM October 29, 2014 Total Caliper Inches 441 Value of a Caliper Inch $250 Total Value of Trees $110,250 Note: If and when tree removal would occur a MN licensed arborist working for those requesting easement should submit a tree removal plan and schedule. This should be done at least two months prior to proposed work date to allow city staff time to review and work through approval process prior to any tree removal work taking place. We are especially concerned with potential threat of Oak Wilt and would expect that to be addressed specifically within this required plan. Additionally, a restoration plan utilizing a native plant community would also be required for review and approval. SINCERELY, LANDSCAPE ARCHITECTURE, INC. STEPHEN MASTEY, ASLA, CLARB, LEED AP BD+C 2350 BAYLESS PLACE • ST, PAUL, MN • 5511,4 PHONE: 651.646.1020 • EMAIL: STEPHEN@LANDARCINC.COM Thr CITY OF LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: T DATE: November 18, 2014 REGULAR ITEM # Jane Road 201 Wastewater System (Tri-Lake Remote D) — Authorize Investigation for System Repair/Replacement Ryan Stempski, Assistant City Engineer Dean A. Zuleger, City Administrator Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works SUGGESTED ORDER OF BUSINESS: - Introduction of Item ....... ..... .....................,.. ..... .......City Engineer - Report/Presentation.... ...... ........ ..... .........City Engineer Questions from Council to Staff ..... ....... ..... ...... ........ ....................Mayor Facilitates - Public Input, if Appropriate....................... ........ .,........... ..... Mayor Facilitates - Call for Motion ............................. ........ ............... .......... . Mayor & City Council Discussion.... ...... .................... ..... ........ ....... ...... Mayor & City Council - Action on Motion............ ...... .................................................. Mayor Facilitates POLICY RECOMMENDER: Engineering/Public Works FISCAL IMPACT: Initially unknown. 14 Staff must expend initial time and resources to investigate potential solutions and to identify probable cost impacts and cost recovery procedures. As a potential public improvement the total project costs may be assessed to the benefitting property owners. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to receive an update on the Jane Road 201 Wastewater System and direct staff to investigate potential repair/replacement alternatives. The recommended motion for the action is as follows: "Move to direct staff to investigate potential repair/replacement alternatives for the Jane Road 201 Wastewater System (Tri-Lakes Remote D). -- page 1 -- City Council Meeting [Regular Agenda Item 14] November 18, 2014 LEGISLATIVE HISTORY/BACKGROUND INFORMATION; The City was contacted by the property owner of 9369 Jane Road regarding a non -compliant septic system inspection performed by Inspect Minnesota & Midwest Soil Testing on July 28, 2014, The inspection was completed by the property owner as a Washington County requirement to sell the home. The home is currently connected to the Tri Lakes Remote D — 201 System owned and operated by the City of Lake Elmo. Two other properties on Jane Road are also connected to this 201 System. Both appear to be duplexes with address numbers 9393 / 9395 and 9397 / 9399. The "201 System" references a septic system replacement program that was partially funded through federal grants and implemented throughout the City of Lake Elmo from 1984 to 1987. The City is the owner and operator of the system due to the federal grant requirements. As an emergency response to this information, the City hired Soil investigation & Design, Inc. to further evaluate the condition of the distribution system and obtain soil borings. Soil Investigation & Design, Inc, also found that the system does not meet current Washington County Code and further stated that the system does not appear to be functioning properly. No surfacing of effluent was observed at the time of inspection therefore the system is not currently considered an imminent health threat. Based on the information provided above staff needs to investigate potential repair/replacement alternatives for the Jane Road 201 System which will likely require the acquisition of property for a new site. Staff will need to continue to retain the teclmical support services from Soil Investigation & Design, Inc. Once a solution has been identified the improvements could be pursued as a public improvement project with the costs being wholly or partially assessed to Ole benetitting properties. RECOMMENDATION: Staff is recommending the City Council direct staff to investigate potential repair/replacement alternatives for the Jane Road 201 Wastewater System. The recommended motion for the action is as follows: "Move to direct staff to investigate potential repair/replacement alternatives 201 Wastewater System (Tri-Lakes Remote D). ATTACHMENT(S): 1, Jane Road 201 Wastewater System (Tri-Lakes Remote D) Record Drawing. 2, Soil Investigation Report dated October 24, 2014. or the Jane Road -- page 2 -- L AXE 1ANE ,ru WY, Q'T LEGEND ENGINWIS RCH.TECIS .t.ANINFRA kO REMOTE D W4sTOAA+63F4CiiiiiE46 IMPROVEMENT3 TRI—LAKES LAKE ELMO, MINNESOTA REMOTE D E.P.A. PROJECT NO, G 271411 SHEET NO. 13 01- 16 SHLFTS 8064 161 Soil Investigation Metro 2809 781h Ave. N. Brooklyn Park, MN 55444 651-260-3783 soilinvestigations.us Mr, Dean Zuleger City Administrator City of Lake Elmo 3800 Laverne Avenue North Lake Elmo. Minnesota 55042 Re: Lake Jane 201 System Dear Mr. Zuleger esign, Greater Minnesota Melrose, MN 56352 320-260-8874 Pbrandt "a)soilinvestigations.us At the request of the City of Lake Elmo, Soil Investigation & Design, Inc. completed an investigation of the subsurface soil treatment system (SSTS) for the Lake Jane 201 system. We inspected the distribution system and completed two soil borings on the subject site. We determined that the majority of the lateral for the SSTS have been filled with soil materials and do not appear to be functioning properly. We did not notice any surfacing of effluent at the time of inspection. We completed the two soil borings near the locations of the previous soil borings by Inspect MN. While our soil profiles did not match those of Inspect Mn it was determined that the separation between the system and redoximorphic features does not meet current code. It is our opinion that the system does not meet code and therefore should be repaired or replaced. Thank you for your time and attention, if you have any questions please feel free to contact me. R Pau randt PSS Soil Investigation & Design, Inc. Soil Investigation Design, Inc. Soil Profile Description Sheet Name(s) Lake Jane 201, City of Lake Elmo: MN No. of Horizons 6 Profile Depth, 65" MORPHOLOGY BOUNDARY TEXTURE Homer Nar, r)Nt Hue Val tOlir Ab L;n COAT. Grade Snaps Mona 0 Surface 10 YR 3/2 8 Loamy Fine Sand 10 YR 3/3 19 Loamy Fine Sand 10 YR 4/3 22i Loamy Fine Sand 10 YR 4/4 30 Medium sand 10 YR 5/4 48 Medium sand 10 YR 4/4 65 Medium said SOIL PROFILE PROP33 infil Rate Effective Depth Ye -imp NO NO NO Soil Boring Number: 1 L=ito Location In,5$7.5 area COLOR MOTTLES. EEC STRUCTURE CONS, EFFER, Grass Soil Profile Description SubanguIr Loamy fine Sand, medium to very fine sub angular blocky parting to granular, many fine roots, Slightly NO sticky, many fine pores, gradual wavy boundary, morph devl not fill nu ar Loamy fine Sand, medium to very fine sub angular blocky parting to granular, many fine roots, Slightly moist NO sticky, many fine pores, gradual wavy boundary, morph devl not fill, 10YR 4/4 j Loamy fine Sand, granular, very friable, Sticky and plastic, few fine roots, many fine pores, gradual wavy & 3/6 No granular lot NO boundary, redox apresent & active ranular mot NO YR 414 No granular moist NO Medium Sand, granular, loose, gradual wavy boundary, redox apresent & active Medium Sand, granular, loose, gradual wavy boundary, redox apresent & active 10YR 4/4 10 YR 4/6 & 3/6 No granular moist NO Medium Sand, granular, loose, gradual wavy boundary, rodox apresent & active Water Retention Difference Soil Drainag_e Class Available Water Very Poorly Drained (To 1,5 meters or to a limiting layer) Poorly Drained Hot X deep (>100 cm) Somowhat Poorly _X_tiflor _mod, deep (50-100 cm) Drained _5_11citv _shallow (25-50 cm) Very low (<7.5 cm) _X Moderately Well very shallow (<25 cm) Low (7 5-15 cm) Drained X Medium (15-22.5 cm) Well Drained High (>22.5 cm) Excessively Drained (somewhat excessively NOi-iNot Observed drained) I hereby certify that this plan, docurnent, or report was prepared by me or under my direct supervision and that l am a duly Licensed Professional Soil Scientist under the Laws of the state of Minnesota. Name: Paul J. Brandt PSS Signature; Date/ License # 30007 Soil Investigation Design, Inc, Nam(s) Lake Jane 20 No. of Horizon!: 5 Profile. Depth 65" MORPPOI.OGY BOUNDARY TEXTURE t19L1752P. Nltir , 0 Surface of Lake Elmo, MN COLOR Hoe VJChr 10 YR 3/2 oamy Fine Sand 10 YR 3/3 27 Loamy Fine Sand 10 YR 4/3 33 Loamy Fine Sand 10 YR 4/4 42 'Medium sand 10 YR 5/4 65 Medium -,and 10 YR 4/6 MOTTLES PEC Ah COAT. Ye.5.1•In NO ND No NO NO LNO 10YR 4/4 No granular moist NO Soil Profile Description Sheet Cr=0,11111 In SSTS area STRUCTURE Gran== stile? Subangular Blocky granular ul ranular CONS. EFEER. Mn,,t Soil Boring Number: 2 Soil Profile Description Grass Loamy fine Sand, medium to very fine sub angular blocky parting to granular, many fine roots, Slightly sticky, many fine pores, gradual wavy boundary, morph devl not fill Loamy fine Sand, medium to very fine sub angular blocky parting to granular, many fine roots, Slightly moist NO sticky, many fine pores, gradual wavy boundary, morph devl not fill, most Water Retention Difference Soil Drainage Class infil Rate Effective Deipth Available Water Very Poorly Drained (To 1.5 meters or to a limiting layer) Poorly Drained Higt X deep (>100 cm) Somewhat Poorly XMrrr mod deep (50-100 cm) Drained Siew shallow (25-50 cm) Very low (<7.5 cm) X Moderately Well very shallow (<25 cm) Low (7,5-15 cm) Drained X Medium (15-22.5 cm) Well Drained __High (>22.5 cm) Excessively Drained (somevvhat excessively NOeNot Observed drained) Loamy fine Sand, granular, very friable, Sticky and plastic, few fine rools, many fine pores, gradual wavy boundary, redox apresent & active dlum S d, granular, loose, gradual wavy boundary, redox apresent & active Medium Sand, granular, loose, gradual wavy boundary, redox apresent 8. active I hereby certify that this plan, document, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Soil Scientist under the Laws of the state of Minr;pta, Name: Paul J, Brandt PSS Signature: Date:/& icense # 30007 . TI IF. (Iry OF LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: COU C U ICATI DATE: November 18, 2014 REGULAR ITEM # Developer Escrow Release Procedures Cathy Bendel, Finance Director Cathy Bendel, Finance Director Finance Committee SUGGESTED ORDER OF BUSINESS: - Questions from Council to Staff................. ............. ............... Mayor Facilitates - Report/Presentations... ..... ....... ....... ....................... ..... ........City Staff Questions from Council to Staff.. ....... ..........................Mayor Facilitates Public Input, if Appropriate....... ..... ............................Mayor Facilitates - Call for Motion . ...... ........................................................ Mayor & City Council - Discussion Mayor & City Council Action on Motion ............ ...... ...... ....................................... Mayor Facilitates POLICY RECOMMENDER: Finance Committee FISCAL IMPACT: SUMMARY AND ACTION REOUESTED: 15 At the November 12, 2014 Finance Committee meeting, a discussion was had on what could be done to strengthen the internal controls surrounding the release of Developer escrow funds. This proposal is a result of that discussion. STAFF REPORT: When a development is approved by the City Council, a Developer Agreement is executed which outlines all components of the Development Project. A critical component of that agreement is the security requirements section, which outlines the escrow requirements. These requirements are based on the projected construction costs. Also contained in the Developer Agreement is a -- page 1 -- City Council Meeting [Regular Agenda Item 15] November 18, 2014 reduction of security section which outlines the terms which must be met before the release of the escrows. In the past, Developer escrows were released by staff without City Council approval. It is the belief of the Finance Committee that improvements can be made to the process by inserting an official sign off form that would be reviewed by all City Department heads to insure that all components of Development projects are complete prior to the release of Developer escrow funds. The Finance Department will be drafting up a form and bringing it back to the Finance Committee on December 10, 2014 for their approval. Upon receipt of all approvals on this proposed developer escrow release form, a proposal to refund the developer escrow would be brought to the City Council for their approval to release the funds. All Developer related escrow refunds must be approved by the City Council effective imm ediately. Please note that release of other building permit escrows (road, pool, fence etc.) are not part of this proposal. BACKGROUND INFORMATION (SWOT): Strengths Weaknesses Opportunities Ensures that all department heads are surveyed to be sure there are no pending issues needing to be resolved prior to the release of developer escrow funds. Obtaining multiple approvals may slow down the developer escrow release process. Ability to strengthen the internal controls surrounding the developer escrow funds. Threats Developers may find issue with delay. RECOMMENDATION: It is recommended that the City Council approve Resolution No. 2014-89 as follows: "Move to approve Resolution No. 2014-89 directing that effective immediately a11 developer escrow refunds must be approved by the Lake Elm© City Council prior to release" ATTACHMENTS: . Resolution No. 2014-89 -- page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2014-89 RESOLUTION PROVIDING SPECIFIC DIRECTION RELATED TO THE RELEASE/RETURN OF DEVELOPER RELATED ESCROW FUNDS WHEREAS, the City of Lake Elmo has significant new Developer related activity transpiring within the City Boundaries; and WHEREAS, the City is executing Developer Agreements for that development activity; and WHEREAS, the City holds a number of Developer escrows per those Developer Agreements in a segregated Developer escrow Fund; and WHEREAS, the City Finance Committee has recommended strengthening the internal controls surrounding the review of Development project closure including department wide approval prior to the release of escrows; and BE IT RESOLVED that effective immediately the City Council must approval all proposed refunds of all developer related escrows. Adopted by the Lake Elmo City Council on the 18th day of November, 2014. Mike Pearson, Mayor ATTEST: Adam Bell, City Clerk