HomeMy WebLinkAboutCCP 12-16-14 THE CITY OF Our Mission is to PmvideQuality Public Services in a Fiscally Responsible
LAKEELMO Manner While Preserving the City's Open Space Character
NOTICE OF MEETING
City Council Meeting
Tuesday,December 16,2014 7:00 P.M.
City of Lake Elmo 13800 Laverne Avenue North
AGENDA
A. Call to Order
B. Pledge of Allegiance—Roll Call—Order of Business
C. Approval of Agenda
D. Accept Minutes
1.Accept December 2,2014 City Council Meeting Minutes
E. Council Reports
F. Presentations/Public Comments/Inquiries
2. Community Development Department Annual Report
G. Finance Consent Agenda
3. Approve Payment of Disbursements and Payroll
4. Accept Financial Report dated November 30,2014
5. Accept Building Report dated November 30,2014
6. Accept City Assessor Report dated November 30,2014
7. Authorize Certification to the Washington County Auditor for unpaid Water Utility Bills;Resolution No.2014-97
8. 39,h Street N: Street&Sanitary Sewer Improvements—Pay Request No. 3
9. 2014 Street Improvements—Pay Request No.4
10. Diedrich-Rieder Easement Vacation
H. Other Consent Agenda
11. Approve 2015 Meeting Calendar
12. Approve 2015 Fee Schedule; Ordinance 08-119
13. Approve Easement Encroachment Agreement- 5730 57�h Street Cove N.
I. Regular Agenda
14. Approve 2015 CIP
J. New Business
15.2015 Plan of Work
K. Staff Reports and Announcements
• City Administrator
• City Attorney
• Planning Director
• City Engineer
• Finance Director
• City Clerk
L. Executive Session
• Adjourn to Closed Session per MN State Statute 13D.05 Subd. 3(a) for annual performance review of City Administrator
Dean Zuleger
M. Adjourn
LAKE ELMO CITY COUNCIL MINUTES
NOVEMBER 18, 2014
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
NOVEMBER 18,2014
Mayor Pearson called the meeting to order at 7.•00 pm.
PRESENT: Mayor Mike Pearson and Council Members Wally Nelson,Anne Smith,Justin Bloyer, and Mike
Reeves.
Staff present: City Administrator Zuleger, City Attorney Snyder, Community Development Director Klatt,
City Engineer Griffin,and City Clerk Bell.
PLEDGE OF ALLIGENCE
APPROVAL OF AGENDA
MOTION.- Council Member Boyer moved TO POSTPONE ITEMS 13 AND 16 UNTIL FIRST
MEETING OF 2015. Council Member Smith seconded the motion.
Council Member Bloyer thinks that new Council should vote on these items as one of them was included as a
campaign issue. He does not have a personal issue with either item, however he thinks the new Council
should vote on the item.
Council Member Smith agreed that the issues are major policy decisions and believes that the next Council
should decide them out of deference to the incoming Members-Elect.
Council Members Nelson and Reeves and Mayor Pearson believe that the item should be at least discussed by
the current Council as they are before them on the agenda tonight. The applicants are also in attendance.
Council Member Reeves believes that due process calls for the items to be addressed as they come before the
Council.
Community Development Director Klatt noted that both items are subject to the 60 day rule for action, and
Waiting until January would cause scheduling issues.
MOTION FAILED 2-3(PEARSON,NELSON,REEVES—NAY).
MOTION. Council Member smith moved TO APPROVE THE DECEMBER 02, 2014 CITY COUNCIL
AGENDA AS AMENDED.Mayor Pearson seconded the motion. MOTION PASSED 5-0.
ITEM 1:ACCEPT MINUTES
THE NOVEMBER 18, 2014 CITY COUNCIL MINUTES WERE APPROVED AS PRESENTED
BY CONSENSUS.
COUNCIL REPORTS:
Mayor Pearson: met with residents on proposed Park and Ride; met with Council Member-Elect Jill
Lundgren; along with Council Member Nelson met with Tim Finnerty and Ginny Holder from the Cable
Commission;attended staff retreat;commended staff again on the CAFR.
Council Member Smith:No report.
Council Member Nelson:No report.
Council Member Bloyer:No report.
Council Member Reeves: HR committee working on administrator review and committee application.Both
were provided to Council at tonight's meeting.
PRESENTATIONS:
ITEM 2A: FIRE DEPARTMENT—CONDITIONAL JOB OFFER TO NEW RECRUIT
Fire Chief Malmquist introduced William McClellan and provided his background.
MOTION. Mayor Pearson moved TO APPROVE A CONDITIONAL JOB OFFER TO NEW
RECRUIT WILhIAM MCCLELLAN, PENDING THE OUTCOME OF PRE-PLACEMENT
Page 1 of 6
LAKE ELMO CITY COUNCIL MINUTES
NOVEMBER 18,2014
PHYSICAL EXAM AND PSYCHOLOGICAL EXAM. Council Member Smith seconded the motion.
MOTIONPASSED5--0.
ITEM 2B: FIRE DEPARTMENT—SWEAR IN NEW LIEUTENANT
Fire Chief Malmquist introduced Firefighter/Engineer Brian Johnson. Mr.Johnson took oath as new officer.
No formal Council action requested.
PUBLIC COMMENTS/INQUIRIES
Susan Dunn, 11018 Upper 33rd St.N.,expressed her concern about the Moody's report on GO Bond. She is
concerned that the numbers have changed. City Administrator Zuleger explained there will be a clarification
and entered into the minutes.
Ms. Dunn also spoke about the Fresh article on infrastructure costs. She sought clarification on a few items,
but said she appreciated the information. City Engineer Griffin noted that the info is also available on the
website.
Council Member Smith asked if the residents who are still on wells would have to connect and seal their
wells.Mr. Griffin clarified that they will not under the current policy.
FINANCE CONSENT AGENDA
2. Approve Payment of Disbursements and Payroll in the amount of$134,017.52
3• (Postponed by Finance)
4. Well No.4 Connecting Watermain Improvements—Change Order No. 1
5. Well No.4 Connecting Watermain Improvements—Compensating Change Order No.2
6. Well No.4 Connecting Watermain Improvements—Pay Request No.4(FINAL)
MOTION. Council Member Nelson moved TO APPROVE THE FINANCE CONSENT AGENDA AS
PRESENTED. Council Member Reeves seconded the motion. MOTION PASSED 5--0.
OTHER CONSENT AGENDA
11.2015 Liquor License Renewals
12.Washington County Subsurface Sewage Treatment System Inspection Services Agreement
13.10a. Gonyea Preliminary Plat Extensions—Village Park Preserve;Resolution No.2014-90
14.10b. Gonyea Preliminary Plat Extensions—Village Preserve;Resolution No. 2014-91
MOTION. Council Member Nelson moved TO APPROVE THE OTHER CONSENT AGENDA AS
PRESENTED. Council Member Reeves seconded the motion.MOTIONPASSED 5-0.
REGULAR AGENDA
ITEM 11:PUBLIC HEARING:2015 PROPOSED TAX LEVY AND GENERAL FUND BUDGET—
ADOPT 2015 BUDGET AND TAX LEVY;RES.NO 2014-
Finance Director Bendel presented the 2015 budget. She explained the 20154 assumptions. The General
Fund Levy,Debt Service Levy,and Library Levy were summarized.The library levy reduction was explained.
MOTION. Council Member Smith moved TO OPEN PUBLIC HEARING. Council Member Nelson seconded the
motion. MOTIONPASSED 5--0.Public hearing opened at 7.•35pm.
MOTION.•Council Member Smith moved TO CLOSE PUBLIC HEARING. Council Member Nelson seconded the
motion. MOTIONPASSED 5--0 Public hearing closed at 7.35pm.
MOTION• Council Member Nelson moved TO APPROVE RESOLUTION NO. 2014-92, ADOPTING
THE FINAL 2019 GENERAL FUND, DEBT SERVICE FUND, AND LIBRARY FUND
ANNUAL BUDGETS AND LEVIES. Council Member Reeves seconded the motion.
Mayor Pearson thanked the finance group. MOTION PASSED 5-0
Page 2 of 6
LAKE ELMO CITY COUNCIL MINUTES
NOVEMBER 18,2014
ITEM 12: INWOOD EAW—RESPONSE TO COMMENTS FINDINGS OF FACT RECORD OF
DECISION AND DECLARATION OF NO NEED FOR AN EIS• RES.NO.2014-93
Community Development Director Klatt provided overview of the EAW responses.
Council Member Bloyer asked about who pays for the studies. The reports reviewed by staff are paid for by
the developer.
Council Member Smith asked if the Metropolitan Council response was based on the current numbers. It was
explained that the original numbers were submitted of the submission timing. The updated numbers have
been amended,but as they are lower,they do not impact the finding.
MOTION. Mayor Pearson moved TO ADOPT RESOLUTION NO. 2014-93, APPROVING THE
INWOOD EAW AND FINDING NO NEED FOR AIV ENVIRONMENTAL IMPACT
STATEMENT: Council Member Bloyer seconded the motion. MOTION PASSED 5-0.
ITEM 13• INWOOD PUD PRELIMINARY PLAT AND PRELIMINARY DEVELOPMENT PLANS:
RES.NO.2014-94
Community Development Director Matt provided overview and background of the proposed development.
He explained the changes to the concept plan based on conditions of approval: elimination of 150 units of
multifamily homes; reconfiguration of Bremer/Stonegate park curve; additional details of Oudot P public
gathering area; park concept for SE park adjacent to Stonegate; modification of commercial dev access;
maintenance of 100 ft buffer; sidewalks added to both sides of street B; incorporated design standards for
single family homes. Mr. Klatt provided overview of the proposed preliminary plat and some of the nuances
of the PUD.
Access to the proposed park was clarified. There would be no access directly from 5th St. Access from
proposed Street C would be shorter. Council Member Smith suggested that direct access may be better as it
would not involve users from accessing through the neighborhood. Council Member Reeves noted that the
Parks Commission's main concern was about adequate parking.
It was explained that the loop roads would not have sidewalks.The easternmost loop road lots have been left
in a configuration that follows concept plan. No additional trails are shown along county roads. Mr. Klatt
explained some of the benefits of a PUD.The flexibility requested in concept plan proposals was explained.
The design standards were explained.They are intended as guides.
The critical path issues were explained. Two significant items are the Water tower site and 51h street minor
collector road. The water tower site was discussed. The trail and its proposed placement was also discussed.
One issue was whether it made more sense to locate the trail on the north or south side. Council Member
Reeves asked if there are any current proposals of a trail expansion on 10th St.The County currently does not
include a trail there. City Administrator Zuleger clarified that the County did afford greater width and
shoulders due to use. So while it is not an actual bike or pedestrian lane,it will accommodate greater use.
Ms. Smith asked why the water tower was located near the road instead of further back. It was explained that
the infrastructure costs would be greater. It also provides developers a known entity with regards to one side
of the development and the road. Expected timing for build-out is seven years. Mr. Reeves noted that the
commercial and multifamily design standards will still apply.
Mr. Klatt summarized the Planning Commission findings and the 19 conditions of approval. Council
Member Nelson asked for clarification as to why the Planning Commission members who voted no, voted
no. Mr.Klatt responded that he did not have that information.
Sue Dunn spoke about her concerns with the proposal.
Page 3 of 6
LAKE ELMO CITY COUNCIL MINUTES
NOVEMBER 18,2014
Mayor Pearson noted that under the comp plan guide, there could have been 800 or so units. Ms. Smith took
issue with pointing out the benefit of the lower numbers. She stated that if the maximum was used,it would
negatively impact development options on surrounding properties. Mayor Pearson noted that Council is
commenting on the proposals before it.
MOTION. Counal Member Nelson moved TO ADOPT RESOL UTION NO. 2014-94,APPROVING THE
INWOOD PRELIMINARY PLAT AND PRELIMINARY PUD PLAN SUBJECT TO 19
CONDITIONS OFAPPROVAL. Council Member Reeves seconded the motion.
MOTION TO AMEND. Council Member Nelson moved TO STRIKE `AT THE INTERSECTION OF
STREET B'AND LOTH STREET AND" LANGUAGE FROM CONDITION 17. Council Member
Bloyer seconded the motion.
Council Member Smith believes that the developers will want to incorporate theming at the entrances with or
without the condition requirement. Council Member Nelson stated he simply wants to give the applicants
flexibility to do accomplish their goal as they see fit.
John Rask responded that commonality is good,but so is flexibility.They would like to be able to incorporate
some of the residential architectural designs. The anticipated price point and buyers' demographic was
explained.
MOTION TO AMEND PASSED 9--0.
The two-story design was discussed. Council Member Smith has concerns about the dominant garage for that
planned design. Mr. Rask stated that only 20% of the lots can accommodate the two-story design. He also
explained the attempts to lessen the impact of the garage dominant home design by incorporating
architectural elements.Mr.Klatt explained which lots would allow the design Ms. Smith is referring to.
Council Member Reeves likes the fact that it is a different type of development than anything currently
available in the City. This adds variety for single-family homes and offers opportunity for additional
demographics.
It was pointed out that some of the benefits the project includes the density being lower than maximum
allowed,it provides a water tower and builds 5th street. It also helps broaden the tax base.
The HOA requirements were discussed. They are often addressed at a later point and staff has done a good
job of keeping them updated.
Ms. Smith said she hopes the commercial development comes soon to help pay for the residential
development.
ORIGINAL MOTION PASSED AS AMENDED 9--0
Meeting recessed at 9.•17pm.Meeting reconvened at 9.29pm.
City Engineer Griffin provided 201 Septic System update on the Golish property at 9369 Jane Road.
ITEM 14. 2835 LEGION AVENUE — REQUEST TO CONNECT TO LEGION AVENUE 201
WASTEWATER SYSTEM
City Engineer Griffin provided overview of the request and the staff analysis. Actual address is 2832 Legion
Ave.The original connection price was indexed to current costs.This was the same process used as last time.
i,
Page 4 of 6
LAKE ELMO CITY COUNCIL MINUTES
NOVEMBER 18, 2014
MOTION. Council Member Bloyer moved TO APPROVE AN ASSESSMENT AGREEMENT FOR 2835
LEGION AVENUE TO CONNECT TO THE 201 WASTEWATER SYSTEM (OLD VILLAGE
REMOTEA). Council Member Smith seconded the motion. MOTIONPASSED 5-0.
ITEM 15• EMMERSON IUP RENEWAL FOR A BUS/TRUCKING TERMINAL AT 11530 HUDSON
BOULEVARD; RES.NO.2014-95
Community Development Director Klatt presented the renewal application. It was explained that staff is
processing the application as a renewal despite the previous agreement technically expiring at the end of 2012
due to no changes to use.
The history of the 2 year duration of the IUP was explained. It was explained that the staff recommendation
was consistent with the previous durations granted.
MOTION. Council Member Smith moved TO ADOPT RESOLUTION NO. 2014-95, GRANTING A
RENEWAL FOR AN INTERIM USE PERMIT TO ALLOW A BUS/TRUCK TERMINAL AT
11530 HUDSON BOULEVARD AND APPROVING A REVISED CONSENT AGREEMENT
FOR THE INTERIM USE RENEWAL TIME PERIOD. Council Member Reeves seconded the motion.
Council Member Nelson asked for a friendly amendment of a longer duration such as 5 years. Mr. Klatt
explained that the staff does not oppose lengthening it. Any changes in zoning or use would have to come
back to Council.
City Attorney Snyder suggested adding"for the time period,unless earlier surrendered by the applicant."
Council Member Smith accepted the amendment.
FINAL MOTION LANGUAGE: TO ADOPT RESOLUTION NO. 2014-95, GRANTING A
RENEWAL FOR AN INTERIM USE PERMIT TO ALLOW A BUS/TRUCK TERMINAL AT
11530 HUDSON BOULEVARD AND APPROVING A REVISED CONSENT AGREEMENT
FOR THE INTERIM USE RENEWAL TIME PERIOD OF 5 YEARS, UNLESS EARLIER
SURRENDERED BY THE APPLICANT.
MOTION PASSED 5-0.
Council Member Smith left the room at 9:44pm. She returned at 9:46pm.
ITEM 16: HALCYON CEMETERY SKETCH PLAN REVIEW
Community Development Director Klatt presented overview of the cemetery proposal.
Mayor Pearson asked about the park dedication fee. Staff would recommend 4% to be consistent with rural
residential development. Council Member Reeves asked if non-denominational cemeteries are still eligible for
non-profit status. It was clarified that they are.
Lee Rossow, 11050 59th St., applicant, spoke about the proposal. Project Architect Bill Sanders described
the proposal in detail. It was noted that there will be no soil contamination due to the type of vaults
proposed.
How it would be expanded in future was explored. It will be funded for 10 years and there is currently
enough capacity to provide space for several hundred years.The cemetery will be governed as part of a trust.
The Council discussed including a possible service fee and park dedication fees. Council Member Smith
stated she finds the proposal intriguing.
Council Members Smith and Bloyer left meeting at 10:20pm.
Page 5 of 6
I
LAKE ELMO CITY COUNCIL MINUTES
NOVEMBER 18,2014
Mayor Pearson called for the mentioned issues to be addressed when the proposal comes back. Council
Member Nelson suggested the City look at the zoning code vis-i-vis cemeteries for the future.
NO FORMAL ACTION REQUESTED.
ITEM 17: LAKE EL IO AVENUE PROJECT (CSAH 17) COOPERATIVE AGREEMENT; RES. NO.
2014-96
City Administrator Zuleger presented the proposed agreement with the County to acquire easements for the
Lake Elmo Ave. City Engineer Griffin provided a technical overview of the process being used.
The Council is concerned about the use of eminent domain or condemnation in obtaining the easements.
City Attorney Snyder recommended adding language specifying that the county will be subject to first
consultation with the city. It was clarified that parcels involving the county roads will be the domain of
Washington County.The City will not be able to dictate the process used for acquiring those easements.
City Attorney Snyder suggested adding: "Retaining right of consultation and approval for aspects of City
related projects including but not limited to eminent domain."
MOTION. Council Member Reeves moved TO ADOPT RESOLUTION NO. 2014-96,APPROVING THE
COOPERATIVE AGREEMENT WITH WASHINGTON COUNTY TO FACILITATE RIGHT
OF WAY ACQUISITION ASSOCIATED WITH THE LAKE ELMO AVENUE DOWNTOWN
STREET AND UTILITY PROJECT, RETAINING RIGHT OF CONSULTATION AND
APPROVAL FOR ASPECTS OF CITY RELATED PROJECTS INCLUDING BUT NOT
LIMITED TO EMINENT DOMAIN. Mayor Pearson seconded the motion. MOTION PASSED 3-0
(SMITH AND BLOYER—ABSENI).
STAFF REPORTS AND ANNOUNCEMENTS
City Administrator Zuleger: worked with Washington County on East Metro water issue; working on
employee reviews; finalizing CIP including addition of petitioned Eagle Point Blvd work; staff retreat;
Carriage Station Park transfer.
Council Member Nelson and Mayor Pearson commended the staff retreat.
City Attorney Snyder:working on routine administrative items;reviewing HOA documents; communicating
with 3M.
Community Development Director Klatt: working on Easton Village Final Plat; Planning Commission
final annual report.
City Engineer Griffin:No report.
City Finance Director: working on assessment files, CIP, budget; received second installment of 2014 levy
dollars.
City Clerk Bell: announced Rink Attendant position still open and new Library Clerk Position has been
posted.More information on both positions is available on City's website.
Mayor Pearson Adjourned the meeting at 10.48 pm.
LAKE ELMO CITY COUNCIL
ATTEST:
Mike Pearson,Mayor
Adam R. Bell,City Clerk
Page 6 of 6
TI IF CITY OF
LAKE ELMO MAYOR & COUNCIL COMMUNICATION
DATE: December 16, 2014
PRESENTATION
ITEM # 2
AGENDA ITEM: 2014 Community Development Department Annual Report
SUBMITTED BY: Kyle Klatt, Community Development Director
THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: Planning Commission
Nick Johnson, City Planner
Rick Chase, Building Official
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item.....................................Community Development Director
- Report/Presentation..............................Community Development Director
Questions from Council to Staff......................................... Mayor Facilitates
- Call for Motion ...............................................................Mayor& City Council
- Discussion.......................................................................Mayor& City Council
- Action on Motion.................................................................... Mayor Facilitates
POLICY RECCOMENDER: The Community Development Department has prepared an
annual report to summarize the work performed by the departmental Staff and the Planning
Commission over the past year.
FISCAL IMPACT: N/A — The annual report can be used to help measure the effectiveness of
the Community Development Department over the past year.
SUMMARY AND ACTION REQUESTED: The City Council is being asked to review the
2014 Community Development Department Annual Report. The Planning Commission
considered the annual report at its December 8, 2014 meeting and adopted a motion to accept the
report with minor modifications and forward the report to the City Council. Staff will present a
brief update to the Council at its meeting, highlighting the key activities and projects that were
undertaken in 2014.
The attached report is being presented for informational purposes; no action is necessary by the
Council on this item.
--page 1 --
City Council Meeting [Presentation Item#2]
December 16, 2014
LEGISLATIVE HISTORY/PLANNING COMMISSION REPORT: The annual report is
intended to summarize activities within the Community Development Department. These
activities include the more significant building and planning activities undertaken by the City in
2014. The Planning Commission did not make any changes to the document other than minor
modifications, and noted that there was a significant amount of work accomplished over the past
year.
BACKGROUND INFORMATION (SWOT): N/A—For review and discussion only.
RECOMMENDATION: Staff and the Planning Commission have recommended that the City
Council accept the annual report for the Community Development Department as presented.
ATTACHMENTS:
1. 2014 Community Development Department Annual Report
--page 2--
'I'lIE CITY Ol-
LAKE ELMO
2014 Community Development Department Annual Report
I. Annual Summary
The Lake Elmo Community Development Department is submitting its annual report for
consideration by the City Council and Planning Commission.The theme of 2014 was
development review,as a significant number of residential plats and commercial projects were
proposed over the course of the year.The significant level of proposed development follows the
approval of the Comprehensive Plan Amendments for the Village and 1-94 Corridor Planning
Areas. In addition, sewer and water utilities were extended in various locations to make future
development possible. These factors resulted in the busiest year in recent memory in terms of
development activity.
In terms of residential development,the City worked on 9 residential subdivisions in various
stages of approval this year. Overall,4 residential final plats have been approved in 2014
(Savona 15t Addition, Savona 2"d Addition, Hunters Crossing 15t Addition and Hammes Estates 1st
Addition) as of the date of this report. The approved final plat to date include 190 residential
lots. In addition,7 residential preliminary plats were approved in 2014. Given the amount of plat
approved, it is anticipated that final platting and residential development and construction
activity will be substantial in 2015.
With regards to commercial development, the City reviewed and approved two projects in 2014:
Eagle Point Medical Clinic and Kwik Trip Gasoline Station, both in the 1-94 Corridor Planning
Area. Both of these projects are currently under construction at the time of this report. In
addition to these projects,the City also reviewed and approved a new building for Family Means
in the Cimarron Manufactured Home Park.
Regarding public projects, Staff has been heavily involved in both the Lake Elmo Avenue (CSAH
17)and Manning Avenue (CSAH 15) Projects in collaboration with Washington County. In
particular,the CSAH 17 Project has required a significant amount of staff resources due to the
complexity of the project. In addition to the reconstruction of multiple streets in the downtown
area,the City is planning on the installation of sewer and storm sewer infrastructure. it is the
goal of the project to make necessary transportation improvements, improve surface water
drainage conditions in the downtown, and connect downtown properties to the municipal
wastewater system.Staff anticipates that these projects will continue to be of highest priority in
2015, necessitating substantial resources and attention from the City,as well as close
collaboration with the County.
In terms of broader planning and policy efforts focused on the future of the community, work is
ongoing in a number of areas. First, research and analysis of the City's Rural Planning Area was
completed in order to inform future policy recommendations with regards to rural land uses.
Areas of investigation include the cost of public services for the various types of rural land uses,
as well as the possibility of further subdividing Agricultural and Rural Residential areas into
residential lots (i.e. 2.5 acre lots). In addition to the analysis of the rural areas, Staff continued to
work with Washington County on the possible Gateway Corridor bus rapid transit facility.The
2
addition of bus rapid transit along the southern boundary of the community will likely result in
land use changes around future station areas. The City continues to be an active participant in
the regional planning of the transit line and is initiating preliminary station area planning work
on the local level.
One of the greatest achievements in 2014 was the elimination of the Memorandum of
Understanding(MOU) with the Metropolitan Council, relieving the community of mandated
growth quotas and potential wastewater inefficiency fees.The Met Council was agreeable to
negotiate the elimination of the MOU after the adoption of the two major Comprehensive Plan
Amendments in the 1-94 Corridor and Village Planning Areas and the extension of municipal
utilities. In addition,the review and approval of various development applications provided the
Met Council with the confidence to move forward with the elimination of the MOU.
On a staffing level,the Community Development Department added a Planning Intern in 2014,
who has provided additional horsepower in the areas of parks and trails planning, rural area
analysis, form-based codes and other day-to-day operations. The Building Official continues to
make substantial progress at improving the City's Building Inspection operations. In addition,
code enforcement activities continued to be a high priority in 2014, as a number of cases and
violations were resolved by the Building Official.
II. Annual Review: Major Projects
Major projects/accomplishments for the Community Development Department in 2014 include
the following:
Comprehensive Plan Updates. The City completed work on five minor updates to the
Comprehensive Plan in 2014, including:
• 9434 Stillwater Boulevard North. It was proposed by the City Council to change the
land use guidance of this parcel from Rural Area Development—Alternate Density
(RAD-Alt)to Rural Area Development(RAD).The amendment was not approved, as
it did not receive the necessary super-majority vote at the City Council.
• Density Ranges Amendment. The density ranges for various land use categories
within the Land Use Plan were slightly amended to fill artificial gaps between
categories.
• Holliday Parcel Amendment. GWSA Land Development, LLC requested that the City
amend the future land use guidance of a 14-acre parcel at the northwest corner of
301h Street and Manning Ave. from Rural Area Development(RAD)to Village Urban
Low Density Residential (V-LDR).The amendment request was associated with the
approved Village Park Preserve preliminary plat.
• RAD-Alt Land Use Category Elimination. The City Council approved the elimination
of the RAD-Alt land use category from the Land Use Plan. The three parcels that had
the RAD-Alt designation were amended to Rural Area Development (RAD) in the
Future Land Use Map.
• Wildflower at Lake Elmo Amendments. Related to the proposed Wildflower at Lake
Elmo residential subdivision, Robert Engstrom Companies requested that two areas
guided for Rural Area Development be amended to Village Urban Medium Density
(V-MDR) and Village Urban Low Density(V-LDR) respectively. The City approved the
amendment request and is awaiting final approval from the Metropolitan Council.
Community Development Department—2014 Annual Report
3
Land Use Applications.Through the support of the Planning Commission, the Community
Development Department worked on 53 land use applications/projects in 2014, including but
not limited to amendments to the Comprehensive Plan, preliminary and final plats, conditional
use permits, zoning text amendments, and variances. The most significant of the applications
reviewed this year remain the residential plats that were processed in 2014, including the
following:
• Savona 1st Addition Final Plat • Savona 2"d Addition Final Plat
• Hammes Estates Preliminary Plat • Village Park Preserve Preliminary Plat
• Easton Village Preliminary Plat • Hammes Estates 1st Addition Final Plat
• Village Preserve Preliminary Plat • Hunter's Crossing 1st Addition Final Plat
• Hunter's Crossing Preliminary Plat • InWood Preliminary Plat
• Boulder Ponds Preliminary Plat
Additional land use applications that were reviewed in 2014 include but are not limited to the
following:
• Lakewood Crossing(Kwik Trip) • Verizon Wireless Cell Tower Conditional
Preliminary Plat, Final Plat and Use Permit
Conditional Use Permit
• Family Means Conditional Use Permit • Launch Properties PUD Concept Plan
• Eagle Point Medical Preliminary and • Savona Townhome Conditional Use
Final PUD Plan Permit
• Halcyon Cemetery Sketch Plan • Wildflower at Lake Elmo PUD Concept
Plan
Board of Adjustment Actions. Planning Staff reviewed 2 variances in 2014:
• Jane Road Lot Size Variance
• Hammes Property Shoreland Variance—request withdrawn by applicant
City Code Amendments. In 2014 the Community Development Department approved/reviewed
12 City Code/Zoning Code Amendments, including the following:
• Zoning Code Cleanup Amendment • Site Plan Review Ordinance—Subdivision
Ordinance Cleanup
• Animal Ordinance • Shoreland Ordinance
• Driveway Standards Ordinance • Net and Gross Density Definitions
• Accessory Structure Standards • Urban Low Density Residential Garage
Standards
• Commercial Wedding Venues Ordinance • Exterior Storage
• Animal Therapy Ordinance • Screening
Community Development Department—2014 Annual Report
4
Metropolitan Council—MOU. The City successfully negotiated the termination of the
Memorandum of Understanding(MOU) between the City of Lake Elmo and Met Council. The
MOU was the legal document that stipulated the 2030 required growth targets for Lake Elmo.
The City received preliminary 2040 forecast number of 20,500. Staff will continue to work
towards a reduced population forecast as the Metropolitan Council prepares the release of
community system statements in 2015.
CSAH 17 Project. The City has been working in close coordination with Washington County on
the planning and design of the downtown street and utility project,which includes Lake Elmo
Avenue, 30th Street, Upper 33`d Street, 36th Street and Laverne Avenue. The project will include
the installation of sanitary sewer and storm sewer, replacement of old watermain, and the
reconstruction of streets with additional pedestrian facilities. At this point, construction is
scheduled to occur in two phases in 2015 and 2016.Staff recognizes that successful completion
of this impactful project is of the highest priority in the next years. The preliminary design for
the improvements will be brought forward for municipal consent in early 2015.
CSAH 15 Project.Staff participated in the future planning for CSAH 15/Manning Avenue as part
of the project management team for this project. The overall plans for this county roadway will
address issues concerning safety, access, property impacts, and future development plans along
the Manning Avenue corridor. A final design for the road will be brought forward for municipal
consent in 2015.
Rural Area Discussion. The Planning Commission began discussing the future of the City's rural
development areas. The adoption of the 2040 regional development forecast by the Met
Council is seen as a crucial next step in determining the appropriate level of development within
these areas. The rural area discussion will likely be a component of the Commission's 2015 plan
of work.
Gateway Corridor Technical Committee. Staff continues to participate as part of the Gateway
Corridor Technical Advisory Committee in an advisory role. In addition,the Mayor and members
of the Council serve on the Policy Advisory Committee and Gateway Corridor Commission.A
Locally Preferred Alternative (LPA)for the proposed transit project was approved by all affected
communities in 2014. The LPA includes the preferred alignment and mode choice (Bus Rapid
Transit). Officials and Staff will continue to work with Washington County and the other
agencies involved in the Gateway Corridor planning process.
Village AUAR 5-Year Update. Staff drafted a five-year update to the Village Urban Alternative
Areawide Review(AUAR).The City Council adopted the five-year update. The update is pending
submission to the Environmental Quality Board.
Airport Zoning. Staff has continued to meet with representatives from the Metropolitan Airport
Commission (MAC), who operate Lake Elmo Airport. It should be noted that MAC is in the
process of updating the long range Comprehensive Plan for the Lake Elmo Airport. One of the
critical decisions being considered is moving the northwest by southeast runway further to the
north. While the Planning Department had established a goal to have an airport zoning
ordinance adopted in 2014, uncertainty over the runway alignment has contributed to delays in
the process. However,Staff have been in contact with potential consultants who could assist
the City in developing a future airport zoning ordinance.
Railroad Crossing Study. Staff continued communication with representatives of Union Pacific
Railroad to begin the process of created a new railroad crossing for the Village Parkway
Community Development Department—2014 Annual Report
5
roadway. As more detailed plans for the developments adjacent to the railroad have been
developed, Staff has distributed these plans for the purposes of planning the future crossing.
Form Based Codes. The Planning Intern conducted further research about the possible
implementation of a form-based code for the Village Mixed-Use Area in downtown Lake Elmo.
Included in the research are performance standards that may be appropriate for these areas.
Staff will present the findings of this research in 2015.
InWood Planned Development EAW. The InWood Planned Development was large enough that
it required a mandatory Environmental Assessment Worksheet. Although the document was
prepared by the developer's consultants, City Staff was involved in the processing and review of
the document.
Trail Planning. The Planning intern completed a Trail Audit for the Lake Elmo trail system. The
audit evaluates the location and condition of public and private trails within the community. In
addition, the audit presents recommendations for future trail connections. Finally,Staff has
been working with Washington County parks and trails staff on possible trail improvements
along Lake Elmo Ave., Manning Ave., and other County roads as part of future construction
projects.
Building Permits. The City of Lake Elmo processed 267 building permits, not including plumbing
and mechanical permits, in 2014. The number of permits issued in the past year is generally
consistent with amount of building activity over the past 5 years. However, it should be noted
that 2014 marks the first full year of the permit works tracing system, so the data may be
slightly different. In terms of new single family homes, the City has issued permits for 34 new
homes in 2014 to date, which represents the highest number in over 10 years. Given the
number of platted lots in the urban planning areas, as well as the lots likely to be platted in the
new future,the Staff is anticipating an extremely significant increase in new home construction
in 2015. Staff is projecting that over 100 single family homes will be constructed in the urban
planning areas next year.
Permit Works Utilization. 2014 was the first year of full utilization of the permit works system.
The system continues to provide improvements in accuracy and efficiency with regards to the
issuance and tracking of building permits.
Development Escrow Fee System. The City Council adopted a new fee schedule in 2013 that
requires the submission of an escrow deposit for larger land use applications. Staff has been
diligent in tracking time spent on reviewing development projects in 2014, and this time has
been reimbursed by developers/landowners.
Annual State Planning Conference. The Community Development Director and City Planner
attended the State Planning Conference in Duluth, MN in September of this year. The theme for
the conference was Port of Call: Charting the Course to Resiliency.
Staffing. Over the course of the year, the City of Lake Elmo added an intern to the Community
Development Department. The Planning Intern is Catherine Riley,who joined the department in
May of 2014. Catherine has been extremely helpful in supporting the planning department
during a year of record workload. In addition, she has led multiple projects related to parks and
trail planning, serving as staff support for the Park Commission. In addition to the Planning
Intern, the Community Development Department also utilized contract inspection services for
the increased building activity.
Community Development Department—2014 Annual Report
6
III. Statistical Information
A. Planning Commission Meetings
1. Regular Meetings: 23
2. Workshop Meetings (with City Council): 2
3. Public Hearings: 30
B. Planning and Zoning Permits
2014 Planning and Zoning Applications
Planning Applications Approved Denied Pending Reviewed Total
Comprehensive Plan 4 1 5
Amendments
Zoning Map Amendments 3 3
Zoning Text Amendments 5 3 8
City Code Amendments 4 4
Conditional Use Permits 4 4
Interim Use Permits 1 1
Sketch Plans 5a 5
PUD Concept Plans 3 3
Preliminary Plats 8 8
Final Plats 5 1 6
Minor Subdivisions 0
Lot Line Adjustments 3 3
Variances 1 1 2
Vacations 0
Sign Permits 11 11
Appeals 1 1
Other 0 0
a. Sketch Plan reviews do not require formal action by the City.
Community Development Department—2014 Annual Report
7
C. Building Permits: 5-Year Summary
Building Permits Issued (by type): 5-Year Summary
SF Dwellings- Manufactured Multi- Commercial/Ind New Single
Year Remodel/Repair Demo Homes Family Remodel/Repair Commercial Family Total
12010 265 10 6 0 20 0 26 327
2011 320 2 0 0 24 0 24 370
2012 250 3 8 0 19 0 1 31 311
2013a 254 4 0 0 16 0 32 306
2014b` 191 5 16 0 17 5 34 268
Total
Units 1280 24 30 0 96 5 147 1582
Average 256.0 4.8 6.0 0 19.2 1 1.0 i 29.4 316.4
a. Total valuation of construction in Lake Elmo during 2013 was$20,944,000.
b. Total valuation of construction in Lake Elmo through December 4th, 2014 is$27,691,000.
c. 2014 was the first full year of the City's utilization of the permit works tracking system
D. Housing Starts: 5-Year Summary
Housing Starts in Lake Elmo: 5-Year Summary
Net Increase
Manufactured Dwellings in Dwelling
Year Single Family Multi-Family Homes Demolished Units
2010 26 0 1 8 19
2011 24 0 0 0 24
2012 29 0 8 3 34
2013 32 0 0 4 28
2014 34 0 4 5 33
Total Units 145 0 13 20 138
Average 1 29.0 0 2.6 4.0 27.6
Respectfully Submitted,
—�Zrz
Kyle Klatt
Community Development Director
Community Development Department—2014 Annual Report
TI I CITY OF
LAKE ELMO MAYOR & COUNCIL COMMUNICATION
DATE: December 16, 2014
CONSENT
ITEM# 3
AGENDA ITEM: Approve Disbursements in the amount of$603,802.88
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Dean Zuleger, City Administrator
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item..............................................................City Administrator
- Report/Presentation................................................City Administrator
- Questions from Council to Staff............................................. Mayor Facilitates
- Call for Motion...............................................................Mayor& City Council
- Discussion.......................................................................Mayor&City Council
- Action on Motion.................................................................... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: $603,802.88
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to approve disbursements in the amount of$603,802.88. No specific motion is needed
as this is recommended to be part of the Consent Agenda.
LEGISLATIVE HISTORY: NA
--page 1 --
City Council Meeting [Consent Agenda Item 31
December 16,2014
BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the
fiduciary responsibility to conduct normal business operations. Below is a summary of current
claims to be disbursed and paid in accordance with State law and City policies and procedures.
Claim# Amount Description
ACH $ 12,400.77 Payroll Taxes to IRS & MN Dept of Revenue 12/11/14
ACH $ 6,211.40 Payroll Retirement to PERA 12/11/14
DD5963-DD6011 $ 35,365.46 Payroll Dated (Direct Deposits) 12/11/14
42173-42247 $ 549,405.25 Accounts Payable 12/16/14
2521-2527 $ 420.00 Library Card Reimbursement 12/16/14
TOTAL $ 603,802.88
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
approve as part of the Consent Agenda the aforementioned disbursements in the amount of
$603,802.88.
ATTACHMENTS:
1. Accounts Payable—check registers
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4
TI IF CITY OF
LAKE ELMO MAYOR & COUNCIL COMMUNICATION
DATE: December 16, 2014
CONSENT
ITEM# 4
AGENDA ITEM: November 2014 Financial Reporting
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Finance Committee
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item..............................................................City Administrator
- Report/Presentation................................................City Administrator
Questions from Council to Staff............................................. Mayor Facilitates
- Call for Motion ...............................................................Mayor& City Council
Discussion.......................................................................Mayor& City Council
- Action on Motion.................................................................... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: NA
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to accept the November 2014 Financial Reporting Packet. No specific motion is needed
as this is recommended to be part of the overall approval of the Consent Agenda.
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct normal business operations and report the financial (unaudited)
statement to the City Council. City guidelines suggest the Council be updated on a regular basis.
STAFF REPORT: Attached please find the comparative financial statements for the month of
November 2014 reflecting the monthly and year to date detail, comparing the actual results to the
2014 Budget.
--page 1 --
City Council Meeting [Consent Agenda Item 4]
December 16,2014
GENERAL FUND:
The most significant budget to actual variances are highlighted below:
Revenues:
• Building Permit revenue for the month was 96% above budget bringing the year to date
results to 26% better than budget. This was primarily due to 10 new home starts in
November(6 in the new development areas) as well as the two large commercial projects
which were permitted in September and not included in the 2014 budget. With the spike
in new home starts in November, the year to date new home starts is at 31 compared to
33 in 2013 and 29 in 2012.
• ROW permit revenue for the month was above budget by $4.2k for the month bringing
the year to date to $19.2k above budget. This is a result in the increased development
activity and the need for the service providers to do work in the right of ways.
• Miscellaneous state grant revenues are above budget by $10k for the month due to the
receipt of grant proceeds to fund AUAR work.
• Zoning and subdivision fees are above budget for the month by $4.2k due to the budget
assuming there would be no zoning exceptions requested in the month of November. In
November there was a developer exception requested resulting in revenue for the month
bringing the year to date to $22.5k ahead of budget on a year to date basis.
• Plan check fees for the month are 200% above budget due to the 10 new homes
mentioned earlier. This brings the year to date results to 56%better than budget.
• In the month of November there was a pipeline fire which was billable to the company
involved. As a result of this and one other billable incident, $9k in billable fire expenses
have been recovered.
Expenses:
Most departments were at or below budget for the month due to the on-going diligent
management of expenditures to the bottom line. A few items to note:
• Administration — General administration legal expenses continue to be under budget for
the month by$2.6k resulting at year to date expenses being $21.2k below budget. This
is a result of minimal litigation activity, the majority of the legal expenses being
recoverable through developer offset of escrows, as well as utilization of our City Clerk
where possible to assist to save costs.
• Administration — Information technology ($7.7k) and rent expenses ($2.5k) were above
budget for the since no expense was budgeted. The City Council approved the
Administration department moving in to new office space and these costs were part of
that proposal.
• Elections — Although the PT salaries for the election judges were above the amount
budgeted for November, the year to date salaries are$2.4k better than budget.
--page 2--
City Council Meeting [Consent Agenda Item 4]
December 16,2014
• Building Inspection— Inspector contract services are slightly above budget for the month
due to support being needed due to the number of building permits being submitted in
the new development areas as well as the continued work on the two large commercial
projects which began in September.
• Public Works —The part time salaries are $l.lk higher than budget for the month due to
all salaries being budgeted in the full time salary line item. On a year to date basis, the
sum of the two salary expense lines are above budget due to the extra costs for snow
removal as well as the summer focus on street repairs.
• Public Works — The street maintenance material cost for the month were $6.3k above
budget due to the purchase of asphalt to be used in the street repair initiative.
LIBRARY FUND:
Revenues:
• Rental income is slightly above budget for the month due to the timing of the receipt of
rental payments. On a year to date basis, the rental income is slightly below budget due
to the library deciding to no longer rent out one of the previous rental offices due to
needing the space.
Expenses:
• Library Collection Maintenance (books, dvd's and other library service items) is above
budget for the month and slightly above budget on a year to date basis due to an active
push to expand resource materials at the library for patron use.
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the attached November Financial Report.
ATTACHMENT:
1. November Financial Reports
--page 3--
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TI IL CITY UP
LAKE ELMO MAYOR & COUNCIL COMMUNICATION
DATE: December 16, 2014
CONSENT
ITEM 5
AGENDA ITEM: New Single Family Home Permit Report
SUBMITTED BY: Rick Chase, Building Official
THROUGH: Rick Chase, Building Official
REVIEWED BY: Kyle Klatt, Planning Director
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item.............................................................. City Administrator
- Report/Presentation................................................City Administrator
- Questions from Council to Staff..............................................Mayor Facilitates
- Call for Motion............................................................... Mayor& City Council
Discussion....................................................................... Mayor& City Council
- Action on Motion.....................................................................Mayor Facilitates
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is
asked to accept the monthly new single family home permit report through November, 2014. No
specific motion is needed as this is recommended as part of the Consent Agenda.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
2014 2013 2012
New Homes 31 32 28
Total valuation $16,288,946 $14,603,169 $12,806,112
Average home value 525,449 456,349 457,361
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the November, 2014 monthly new home building permit report.
--page I --
THE CITY OF
LAKE ELMO MAYOR & COUNCIL COMMUNICATION
DATE: December 16, 2014
CONSENT
ITEM# 6
AGENDA ITEM: Monthly Assessor Report
SUBMITTED BY: Dan Raboin, City Assessor
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Finance Committee
SUGGESTED ORDER OF BUSINESS:
Introduction of Item.............................................................. City Administrator
- Report/Presentation................................................City Administrator
- Questions from Council to Staff..............................................Mayor Facilitates
- Call for Motion............................................................... Mayor& City Council
Discussion....................................................................... Mayor& City Council
- Action on Motion.....................................................................Mayor Facilitates
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is
asked to accept the monthly assessor report for through November 2014 outlining work performed on
behalf of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the
Consent Agenda.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Property splits/plats—0
Sales collected and viewed— 16
Taxpayer inquiries— 13
Miscellaneous inquiries - 2
Inspections—Residential —34; Commercial —6
Building permit reviews— 19
Pictures taken—26
Other work performed included:
• Sales analysis, land values
• Monthly meeting with County residential and commercial supervisors
--page 1 --
City Council Meeting [Consent Agenda Item 61
December 16,2014
• Input of all inspection and permit work
• Perform sales verifications and land value analysis using MLS and other resources
• Field telephone inquiries
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the November 2014 monthly assessor report.
--page 2 --
THE CITY OF
LAKE ELMO MAYOR & COUNCIL COMMUNICATION
DATE: December 16, 2014
CONSENT
ITEM# 7
MOTION
AGENDA ITEM: Authorize Certification to Washington County Auditor for the Unpaid
Water Utility Bills
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Patty Baker, Accountant
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item..............................................................City Administrator
- Report/Presentation................................................City Administrator
Questions from Council to Staff............................................. Mayor Facilitates
- Call for Motion ...............................................................Mayor& City Council
- Discussion.......................................................................Mayor& City Council
- Action on Motion.................................................................... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: Up to $25,142.16 to be assessed to Washington County for collection via
2015 tax rolls. Amount to be reduced for any payments received on or before December 19,
2014.
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to approve the certification of the delinquent water bills to the Washington County
Auditor. No specific motion is needed as this is recommended to be part of the Consent Agenda.
BACKGROUND INFORMATION: The City of Lake Elmo has authority by Minnesota State
statute 444.075, subd.3 to assess property owners for unpaid water utilities and services.
Affected homeowners with past due balances were sent notification of the proposed assessment.
Property owners have until December 19, 2014 to pay the balance due without additional fees.
The City operates the water, sewer and surface water under its Enterprise Funds. Enterprise
funds account for specific City operations that are financed and operated similar to a private
--page 1 --
City Council Meeting [Consent Agenda Item 71
December 16,2014
business. Generally, the services are provided to identifiable beneficiaries, as well as the general
public, and all or most of the costs come from user fees.
The user fees collected are utilized to operate the Cities respective water, sewer and surface
water systems. Assessing the property owners listed on Exhibit A (attached) for unpaid services
will assure collection of charged fees. The deadline to certify unpaid water utility bills to
Washington County is December 28, 2014. Any payments received before the cutoff of
December 19, 2014 will be removed from this list and not reported to Washington County for
assessment.
The potential amount to certify for 2014 is 45% below the 2013 amount of$46,003.22 due to
diligent efforts to work to follow up on past due amounts throughout the year.
RECOMMENDATION: It is recommended that the City Council authorize the certification of
the unpaid delinquent water accounts to the Washington County Auditor.
ATTACHMENTS:
1. Resolution No. 2014-97
2. Exhibit A
--page 2 --
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2014-97
RESOLUTION AUTHORIZING CERTIFICATION TO THE WASHINGTON
COUNTY AUDITOR FOR UNPAID WATER UTILITY BILLS
WHEREAS, Minn. Stat. 444.075, subd. 3, permits certification of unpaid charges
to the county auditor for collection with taxes payable;
WHEREAS, the Municipal Code for the City of Lake Elmo contains a provision
to certify delinquent accounts to the County Auditor for the collection with taxes payable.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF LAKE ELMO, MINNESOTA, THAT:
1. The list of delinquent accounts, a copy of which is attached hereto as Exhibit
A, and made part hereof, is hereby accepted and shall be certified to the
Washington County Auditor for collection with taxes payable.
2. The certified amount shall be payable over a period of one year, with interest
as provided in Exhibit A.
3. The owner of the property may, at any time prior to certification to the County
Auditor, pay the delinquent amount to the City Finance Director.
4. The City Finance Director shall forthwith transmit a certified duplicate of
Exhibit A to the County Auditor to be extended on the property tax lists of
Washington County no later than December 28, 2014. Such delinquent
accounts shall be collected and paid over in the same manner as other
municipal taxes.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE 16th DAY OF
DECEMBER,2014.
By:
Mike Pearson
Mayor
(Seal)
Adam Bell, City Clerk
Resolution No. 2014-97 1
City of Lake Elmo EXHIBIT A
Potential Water Assessments
12/16/2014
Outstanding as of 12/11/14.
Potential to be
Account Balance Fee Assessed P1D
01-00000006-00-7 241.44 25.00 266.44' 13.029.21.32.0015
01-00000011-00-7 49.18 25.00' 74.18' 14.029.21.41.0018
01-00000016-00-0 31.42 25.00' 56.42' 13.029.21.31.0015
01-00000017-00-l 26.50* 25.00' 51.50' 13.029.21.31.0014
01-00006020-00-7 434.15* 34.73' 468.88' 13.029.21.34.0004
01-00000021-00-8 30.00' 25.00' 55.00 13.029.21.34.0005
0 1-00000026-00-3 196.52* 25.00' 221.52' 13.029.21.33.0039
01-00000029-00-6 93.87' 25.00' 118.87' 13.029.21.33.0024
01-06060037-00-7 72.65' 25.00' 97.65 14.629.21.44.0008
01-00006042-00-5 69.62' 25.00' 94.62' 14.029.21.44.0018
01-00000052-00-8 110.80' 25.00, 135.80' 13.029.21.34.0017
01-00000058-00-4 113.92' 25.00' 138.92' 24.029.21.21.0004
01-00000063-00-2 37.84' 25.00' 62.84* 24.029.21.21.0007
01-000000641-00-3 94.68' 25.00. 119:68 13.029.21.34.0007
01-00009072-00-4 6810 25.00' 93.20' 13.029:21.24:0006
01-00000073-00-5 296.96' 25.00 321.86* 13.029.21.24-O005
01-00000078-00-0 67.12 25.00 92.-12' 13.079.-21.34:0-025
01-0000009-0--00-5 265.66' 25.00' 290.66' 13.029.21.34.0029
0 1-000ON94-00-9 37.84' 25.00 62.84' 13.029.2123.0008
01-00000119-o0-0 135.50' 25.00 160.50' 13.029.21.32.0-084
01-00060-120-00-4 33.31 25.00' 58.31 13.029.21.32.0b38
01-00000121-00-5 122.05' 25.00 147.05' 13.029.21.32.0D39
01-00000122-00-6 304.78* 25.00* 329.78 13.029.21.31J0040
01-0000M-3 00-1 78.72' 25.00' 1 b3.72' 13.929.21.-3370040
01-00000148=00-8 42.28* 25.00* 67.38' 13.02921.32:0068
01-000UM 33-00-6 306.24' 25.00 331.24' 14.01"1.41.0012
01-00000M-00-1 103.63 25.00 328.631 14.029.21.41.0016
01-00000189-00-1 552.28 44.18 596.46' 13.029.21.43.6007
01-00000197-00-2 479.37 38.35 517.72' 13.029.21.32.0081
01-00000202-00-7 94.31 25.00* 119.31* 13.029.21.24.0017
01-0000-0210-00-8 144.05 25.00 169.05' 11.029.21.32.0048
01-00000213-00-1 42.36' 25.00 j 67.36' 13.029.21.23.0027
01-00000n-9-00-0 11321 25.00' 138.21' 13.029.21.33.-0022
01-0000024941-9 194.16 25.00 219.16' 13.02921.23.0036
01-6 000256-00-6 115.32' 25.00' 140.32 13.029-.21.23.0069
01-00000271-00-7 348.38* 27.87' 376.25 05.029.21.44.0016
0100000276-00-2 191.86' 25.00 216.86' 10.029.21.24.0008
01-00000316-00-1 422.621 33.81* 456.43; 24.029.21.12.-0030
01-00000320-00-8 445.49' 35.64' 48 1.1 3; 24.029.21.14.0009
01-00006322-00-0 419.35' 3335, 452.90 24.029.21.14.0008
01-00000330-00-1 40.11' 25.00 65.1f 24.029.21.11.0019
01-0000033900-9 575.16' 46.01' 621.17' 24.02U1.11-.U012
01-00000340-00-4 63.56 25.00' 88.56' 24.029.21.11.0017
01-00000370-00-3 49.18* 25.00. 74.18* 24.029.21.12.0034
01-00000426-00-1 297.75 25.00' 322.75' 16.029.21.41.0029
01-00600410-00-8 58.15 25.00* 91.15' 16.029.21.41.0031
01-00000456-60-0 33.34* 25.00, 58.14' 16.029.21.44.0008
01-00000511-00-0 35.57' 25.00. 60.57* 15.029.21.32.0018
01-00000516-00-5 30.93' 25.00 55.93' 15.029.21.32.0027
City of Lake Elmo EXHIBIT A
Potential Water Assessments
12/16/2014
Outstanding as of 12/11/14
Potential to be
Account Balance Pee Assessed P1)
01-00000521-00-3 364.06 29.12' 393.18' 15.029.21.32.0022
01-00006522-00-4 167.95 25.00 192.95* 15.629.21.32.0023
01-00000524-00-6 44.65' 25.00' 69.65 15.029.21.32.0013
01-00000532-00-7 33.31' 25.00' 58.31 15.029.21.32.0006
01-00000536-00-1 140.03 25.00 165.03' 16.029.21.14.0005
01-00060549-00-7 68.61 25.00' 93.61 16.029.21.14.0015
01-00060565-00-9 37.67' 25.00* 62.67' 09.029.21.44.0014
01-00000577-00-4 37.84' 25.00' 62.84 15.029.21.31.0001
01-00000579-00-6 156.04' 25.00' 181.04' 15.029.21.31.0004
01-00000584-004 49.18 25.00' 74.18 10.029.21.32.0010
01-00000-606-00-9 33.79' 25.00 58.79' 16.029.21.41.0011
01-0060-0607-00-0 120.48 25:00' 145.48 16.029.21.14.0029
01-00000651-06-9 173.94' 25.00- 198.94 16.029.21.13.0024
01-00000662-00-3 66.59' 25.00' 91.59' 16.029.21.13.0018
01-00000668-00-9 443.31 35.46' 478.77' 16.029.21.13.0009
01-00000813-00-3 408.17 32.65' 440.82 12.029.21.13.0010
01-00000817-00-7 265.42' 25.00' 290.42' 12'029.21.12.0019
01-00000843-00-2 301.76' 25.00* 126.76' 12.V29.21.42'0017
01-00000849-00-8 350.68' 28.05 378.73 12.029.21.42.0019
01-00000850-00-2 173.94' 25.00' 198.94' 12.029.21.42.U020
01-00000861-00-6 591.05' 47.28 638.33* 12.-029.21.42.031
01-00000878-00-6 448.03' 35.84 483.87' 12.029.21.43.0018
01-00000885-00-6 188.12 25.00 213.12' 12.029.21.41.0030
01-00000905-00-9 80.59' 25.00' 105.59* 06.029.20.33.0023
01-00000913-00-0 157.95 25.00* 182.95 06:029-20.31 3
01 00000921-00-1 115.76' 25.00' 140.76' 06.029.20.33.0009
01-00000927-00-7 238.83' 25.00 263.83' 06.019.2033.0605
01-00000967-00-9 26.24' 25.00 51.24' 06.029.20.32.0069
01-00006982-00-0 197.58 25.00' 222.58 06.029.20.32.0019
01-00006984-00-2 113.97' 25.00* 158.97' 06.029.20.31.0024
01-00000989-00-7 286.62' 25.00' 311.62 06.029.20.31.0020
01-00001011-004 118.43- 25.00' 143.43 06.029.20.31.0049
01-06601233-00-6 661.18' 52.89 714.07' 22.029.21.21.6011
01-00004247-00-3 177.93' 25.00 202.93 22.09.21.21.0021
01-0000f331-00-1 1,113.85' 89.11' 1,202.96 11.029.21.33.0021
01-00001370-00-2 249.52 25.00 274.52 01.029.21.13.0013
01-00001421-00-5 241.38 25.00' 266.38' 01.029.21.14.0016
01-00061451-00-4 289.67' 25.00 314.67' 02.02-9.21.14.0011
01-00001641-00-5 114.90* 25.00' 139.90 15.029.21.42.0003
01-00002061-00-8 313.12' 25.05� 338.17 11.029.21.33.0010
01-00002091-00-7 329.43 26.35' 355.78' 10.029.21.41.0016
01-0000181-00-0 33.31 ' 25.00' 58.3 1' 01.029.21.14.0004
03-00000743-00-7 44.85 25.00' 69.85* 33.029.21.44.0032
04-00000011-00-0 202.24 25.00, 227.24 15.029.21.34.0002
04-00000019-00-6 244.79' 25.00* 269.79* 15.029.21.33.0040
04-00000033-00-6 40.11* 25.00 65.11' 15.015.21.33.0005
04-000000-49-00-5 142.88* 25.00* 167.88' 15.029.21.33.0021
04-00000063-00-5 60.53' 25.00 85.53 15.029.21.33.0039
04-00000067-00-9 75.68' 25.00 100.68' 22.029.21.22.0015
City of Lake Elmo EXHIBIT A
Potential Water Assessments
12/16/2014
Outstanding as of 12/11/14
Potential to be
Account Balance Fee Assessed Plb
04-00000123-00-0 115.78' 25.00' 160.78' 21.029.21.12.0009
04-00000127-00-4 161.31 25.00' 186.3 1' 21.029.21.12.0011
04-00000145-00-6 37.84' 25.00 62.84 21.029.21.21.0001
04-00000175-00-7 256.37' 25.00' 281.37' 21.029.21.12.0022
04-00000189-00-4 91.33' 25.00' 116.33' 21.029.21.21.0014
04-00000209-00-7 253.22 25.00 278.22' 21.029.21.23.0013
04-00000213-00-4 565.80 45.50 611.30 21.029.21.21.0006
04-00000215-00-6 213.01' 25.00' 238.01* 21.029.21.23.0007
04-00000243-00-3 145.91' 25.00' 170.9 f 21.029.21.22.0007
04-00000269-00-5 330.33' 26.43 356.76' 21.029.21.24.0006
04-00000'273-00-2 447.57' 35.81' 483.38' 21.029.21.13.0019
04-00000289-00-1 403.33' 32.27' 435.60 21.029.21.13.0004
04-00000359-00-9 33.31 25.00' 58.31 21.029.21.12.0030
22,031.21 3,110.95 25,142.16
TI If: CITY OF
LAKE ELMO MAYOR & COUNCIL COMMUNICATION
DATE: December 16, 2014
CONSENT
ITEM # 8
AGENDA ITEM: 39" Street North: Street and Sanitary Sewer Improvements—Pay Request
No. 3
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Azenda):
Questions from Council to Staff............................................. Mayor Facilitates
- Public Input, if Appropriate........................................Mayor Facilitates
- Call for Motion ...............................................................Mayor& City Council
- Discussion.......................................................................Mayor& City Council
- Action on Motion.................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering
FISCAL IMPACT:
None. Partial payment is proposed in accordance with the Contract for the project. Payment
remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving Pay Request No. 3 for the 39t'
Street North: Street and Sanitary Sewer Improvements project. If removed from the consent
agenda, the recommended motion for the action is as follows:
"Move to approve Pay Request No. 3 to Geislinger & Sons Inc. in the amount of$273,723.87
for the 39"'Street North:Street and Sanitary Sewer Improvements".
--page 1 --
City Council Meeting [Consent Agenda Item 8]
December 16,2014
LEGISLATIVE HISTORYBACKGROUND INFORMATION:
Geislinger & Sons Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 3
in the amount of$273,723.87. The request has been reviewed and payment is recommended in
the amount requested. In accordance with the contract documents, the City has retained 5% of
the total work completed. The amount retained is $59,454.88.
RECOMMENDATION:
Staff is recommending that the City Council consider approving, as part of the Consent Agenda,
Pay Request No. 3 for the 39 h Street North: Street and Sanitary Sewer Improvements project. If
removed from the consent agenda,the recommended motion for the action is as follows:
"Move to approve Pay Request No. 3 to Geislinger& Sons Inc. in the amount of$273,723.87,
for the 390 Street North:Street and Sanitary Sewer Improvements'
ATTACHMENT(S):
1. Partial Pay Estimate No. 3
--page 2--
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO. 3 FOCUS ENGINEERING, inc.
39TH ST N:STREET AND SANITARY SEWER IMPROVEMENTS PERIOD OF ESTIMATE
PROJECT NO.2014.131 FROM 11/1/2014 TO 11/30/2014
PROJECT OWNER: CONTRACTOR:
CITY OF LAKE ELMO GEISLINGER&SONS,INC.
3800 LAVERNE AVENUE NORTH 511 CENTRAL AVE S,PO BOX 437
LAKE ELMO,MN 55042 WATKINS, MINNESOTA 55389
ATTN:JACK GRIFFIN,CITY ENGINEER ATTN:GARY LUEBBEN,PROJECT MANAGER
CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY
Approval Amount 1.Original Contract Amount $1,760,458.80
N0.
Date Additions Deductions 2. Net Change Order Sum $118,975.00
1 9/16/2014 $118,975.00 3. Revised Contract(1+2) $1,879,433.80
4. *Work Completed $1,189,097.69
5.*Stored Materials $0.00
6.Subtotal (4+5) $1,189,097.69
7.Retainage* 5.0% $59,454.88
8. Previous Payments $855,918.94
TOTALS $118,975.00 $0.00 9.Amount Due(6-7-8) $273,723.87
NET CHANGE $118,975.00 ;w'.. *Detailed Breakdown Attoched
CONTRACT TIM E
START DATE: 9/2/2014 ORIGINAL DAYS 276 ON SCHEDULE
SUBSTANTIAL COMPLETION: 10/31/2014 REVISED DAYS 0 YES
FINAL COMPLETION: 6/5/2015 REMAINING 187 NO �X
ENGINEER'S CERTIFICATION: FOCUS Engineering,inc.
The undersigned certifies that the work has been reviewed and to the nl
best of their knowledge and belief,the quantities shown in this
estimate are correct and the work has been performed in accordance ENGINEER
with the contract documents. 12/4/2014
DATE
CONTRACTOR'S CERTIFICATION: CONTRACTOR
The undersigned Contractor certifies that to the best of their 1
knowledge,information and belief the work covered by this payment
estimate has been completed in accordance with the contract BY
documents,that all amounts have been paid by the contractor for j 2/ /ZO /4y
work for which previous payment estimates was issued and payments DATE
received from the owner,and that current payment shown herein Is
now due.
APPROVED BY OWNER: CITY OF LAKE ELMO,MINNESOTA
BY BY
DATE DATE
FOCUS Engineering,inc. PROJECT PAYMENT FORM
PARTIAL PAY ESTIMATE NO. 3 39TH ST N:STREET AND SANITARY SEWER IMPROVEMENTS FOCUS ENGINEERING, Inc.
CITY OF LAKE ELMO,MINNESOTA
PROJECT NO.2014.131
CONTRACT THIS PERIOD TOTAL TO DATE
ITEM DESCRIPTION OF PAY REM UNIT
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
PART 1-SANITARY SEWER
1 B"PVC SANITARY SEWER,SDR 26,20'-2S'DEEP LF 62 $125.00 $7,750.00 35 $4,375.00 153.00 $19,125,00
2 10-PVC SANITARY SEWER,SDR 26,15'-20'DEEP LF 1,025 $87.00 $89,175.00 186 S16,182.00 1,054.00 $91,698.00
3 10"PVC SANITARY SEWER,SDR 26,20'-25'DEEP LF 315 $89.00 $28,035.00 0 $0.()0 284 $25,276.00
4 12"PVC SANITARY SEWER,SDR 26,15'-20'DEEP LF SOO 592.00 $46,000.00 0 $0.00 495 $45,540.00
5 12"PVC SANITARY SEWER,SDR 26,20'-25'DEEP LF 630 $94.00 $59,220.00 0 $0.00 632 $59,408.00
6 10"PVC SANITARY SEWER,SDR 26,IN CASING LF 100 $40.00 $4,DODAO 0 $0.00 100 $4,000.00
7 12"PVC SANITARY SEWER,SDR 26,IN CASING LF 120 $45.00 $5,400.00 0 $0.00 120 $5,400.00
8 20"STEEL CASING PIPE(JACK/AUGERED) LF 100 $525.01) $52,500.00 0 $0.00 100 $52,500.00
9 24"STEEL CASING PIPE(JACK/AUGERED) LF 120 $535.00 $64,200.00 0 $0.00 120 $64,200.00
30 PIPE FOUNDATION ROCK LF 1,400 $0.10 $140.00 0 $0.00 118 $11.80
11 TELEVISING LF 2,850 $2.00 $5,700.00 0 $0.00 0 $0.00
12 4'DIAMETER SANITARY SEWER MH EA 12 $3,000.01) $36,000.00 0 $0.00 12 $36,000.00
13 4'DIAMETER EXCESS MANHOLE DEPTH LF 140 $125.00 $17,500.00 0 $0.00 117.7 $14,712.50
M 10"X6"PVC WYE,SDR 26 EA 6 $400.00 $2,400.00 0 $0.00 6 $2,400.00
15 12"X6"PVC WYE,SDR 26 EA 4 $460.00 $1,840.00 0 $0.00 6 $2,760.00
16 6"PVC SCH 40 SANITARY SEWER RISER LF BS $35.00 $2,975.00 0 $0.00 118 $4,130.00
17 6"PVC SCH 40 SANITARY SEWER SERVICE LF 400 $32.00 $12,800.00 0 $0.00 389 $12,448.00
18 PRECAST CONCRETE JERSEY BARRIERS AT HIGHWAY 5 JACKING PITS IS 1 $4,S00.00 54,500.00 0 $0,00 1 $4,500.00
19 PRECAST CONCRETE JERSEY BARRIERS AT HIGHWAY 17 JACKING PITS LS 1 $4,500.00 $4,500.00 0 $0.00 1 $4,500.00
20 CROSS EXISTING WATER SERVICE EA 7 $450.00 $3,150.00 0 50.00 7 $3,15O.DO
21 EXPLORATORY DIGGING HR 5 $500.00 $2,500.00 0 $0.00 0 $0.00
SUBTOTAL-PART 1 $450,295.00 $20,557.00 $451,759.30
PART 2-WATERMAIN
1 TEMPORARY WATER SYSTEM LS 1 $1,500.00 $1,500,00 0 $0.00 1 $1.500.00
2 CONNECT TO EXISTING 6"WATER MAIN EA 3 $900.00 $2,700.00 0 $0.00 1 $900.00
3 CONNECT TO EXISTING 8"WATER MAIN EA 1 $950.00 $950.00 0 $0.00 1 $950.00
4 CUT IN 8"X 8"TEE EA 1 $2,600.00 $2,600.00 0 $0.00 0 $0.00
5 REMOVE AND DISPOSE OF EXISTING GATE VALVE&BOX EA 3 $1,500.00 $4,500.00 0 $0.00 0 $0.00
6 REMOVE AND REPLACE 6"GATE VALVE&BOX EA 4 $3,400.00 $13,600.00 0 $0.00 4 $13,GW.00
7 REMOVE AND REPLACE 8"GATE VALVE&BOX EA 11 $3,900.00 $42,900.00 0 50.00 10 $39,ODO.00
8 REMOVE AND DISPOSE OF EXISTING HYDRANT EA 5 $760.00 $3,800.00 0 SMOD 3 $2,290.00
9 6"DIP CL 52 WATER MAIN LF 70 $46.00 $3,220.00 0 $0.00 30.5 $1,403.00
10 8"DIP CL 52 WATER MAIN LF 30 $53.00 $1,590.00 0 $0.00 88 $4,664.00
11 6"GATE VALVE AND BOX EA 4 $1,450.00 $5,800.00 0 $0.00 1 $1,450.00
12 HYDRANT EA 5 $4,000.00 $20,000.00 0 $0.00 3 $12,000.00
13 VALVE BOX EXTENSION LF 2 $260.00 $520.00 0 $0.00 0 $0.00
14 HYDRANT EXTENSION LF 1 $600A0 $600.00 0 $0.00 0 $0.00
15 DUCTILE IRON FITTINGS LB 100 $10.00 $1,ODO.00 0 $0.00 94 $940.00
SUBTOTAL-PART 2 $105,280.00 $0.00 $78,687.00
PART 3-STORM SEWER
1 REMOVE AND DISPOSE OF EXISTING STORM SEWER LF 910 $10.00 $9,100.00 0 $0.00 902 $9,020.DO
2 REMOVE AND DISPOSE OF EXISTING STORM SEWER MANHOLE EA 8 $400.00 $3,200.00 0 $0.00 8 $3,200.00
3 POTHOLE EXISTING WATER MAIN EA 7 $450.00 $3,150.00 0 50.00 7 $3,150.00
4 12"RCP STORM SEWER,CLASS 5 LF 70 $40.00 $2,800.00 70 $2,800.00 70 $2,800.00
5 15"RCP STORM SEWER,CUSS 5 LF 891 $42.00 $37,422.00 0 $O.DO 891 $37,422.00
6 18"RCP STORM SEWER,CLASS 5 LF 236 $45.00 $10,620.00 96 $4,320.00 236 $10,620.00
7 24"RCP STORM SEWER,CLASS LF 369 $62.00 $22,878.00 0 $0.00 369 $22,878.OD
8 12"RCP FLARED END SECTION INCLTRASH GUARD EA 2 $900.00 $1,800.00 2 $1,800.00 2 $1,800.Oo
9 19"RCP FLARED END SECTION INCL TRASH GUARD EA 2 $1,050.00 $2,100.00 2 $2,100.00 2 $2,100.00
10 24"RCP FLARED END SECTION INCL TRASH GUARD EA 1 $1,400.00 $1,400.00 1 $1,400.00 1 $1,400.00
11 RIP RAP,CLASS 3 CY 8 $115.00 $920.00 0 $0.00 0 $0.00
12 2'X3'CATCH BASIN EA 3 $2,100.00 $6,300.00 0 $0.00 3 $6,300.00
13 4'DIA CATCH BASIN/MANHOLE EA 5 $2,50D.00 $12,500.00 0 $0.00 5 $12,500.00
14 5'DIA CATCH BASIN/MANHOLE EA 2 $3,600.00 $7,200.00 0 $DAD 2 $7,200.00
15 5'DIA CATCH BASIN/MANHOLE W/SUMP EA 1 $4,350.00 $4,350.00 0 MOO 1 $4,350.00
16 BULKHEAD 15"RCP STORM SEWER EA 1 $125.00 $125.00 0 $0.00 1 $125.00
17 BULKHEAD 18"RCP STORM SEWER EA 1 $150.00 $150.00 0 $0.00 1 $150.00
18 BULKHEAD 36"RCP STORM SEWER EA 1 $225.00 $225.00 0 $0.00 1 $225.00
19 INLET PROTECTION EA 12 $175.00 $2,100.00 0 $0.00 3 $525.00
20 INSULATION SY 30 $30.00 5900.00 0 $000 24 $720.00
21 POND EXCAVATION(P) CY 420 $10.00 $4.200.00 0 $0.00 420 $4,200.00
22 INFILTRATION SWALE EXCAVATION(P) CY 675 $20.00 $6,750.00 0 $0.00 0 $0.00
23 SEED MIX 330 AND HYDROMULCH SY 1600 $2.75 $4,400.00 0 $0.00 0 50.00
SUBTOTAL-PART 3 $144,590.00 $12,420.00 $130,685.00
PART 4-STREET IMPROVEMENTS
1 MOBILIZATION LS 1 $90,000.00 $90,000.00 0.00 $0.00 0.75 $67,500.00
2 TRAFFIC CONTROL LS 1 $9,000.00 $9,000.00 0.00 $0.00 0.75 $6,750.D0
CONTRACT THIS PERIOD TOTAL TO DATE
ITEM DESCRIPTION OF PAY ITEM UNIT
QUANTITY UNIT PRICE AMOUNT QUANTIFY AMOUNT QUANTITY AMOUNT
3 TEMPORARY ROCK CONSTRUCTION ENTRANCE EA 3 $1.200.00 $3,600.00 0.00 $0.00 1 $600.00
4 CLEAR AND GRUB TREES AND BRUSH LS 1 $4,500.00 $4,500.D0 0.00 $0.00 0 $0.00
5 TEMPORARY ACCESS GRADING LS 1 $2,000.00 $2,OOOA0 ODD $0.00 1 $2,ODO.00
6 TEMPORARY ACCESS AGGREGATE BASE CLASS S TN 60 $30.00 $1,80D.00 0.00 $0.00 60 $1,800.00
7 TEMPORARY ACCESS MAINTENANCE HR 10 $125.OD $1,250.00 0.00 $0.00 10 $1,250.00
8 REMOVE TEMPORARY ACCESS IS 1 $1,5OO.00 $1,500.00 0.00 $0.00 0 $0.00
9 REMOVE AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER LF 290 $6.00 $1,740.00 0.00 $0.01) 290 $1,740.00
10 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT SY 9160 $2.00 $18,320.00 0.00 $0.00 9,487 $19,974.00
11 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT(DRIVEWA' SY 335 $4.00 $1,340.00 0.00 $0.00 301) $1,200.00
12 REMOVE AND DISPOSE OF EXISTING LIGHT BASE EA 4 $300.00 $1,200.D0 0.00 $0.00 0 $0.00
13 SALVAGE AND REINSTALL SIGN EA 8 $200.00 $1,600.00 0.00 $0.00 0 $0.00
14 SALVAGE AND REINSTALL MAIL DROPBOX EA 1 $250.00 $250.00 0.00 $0.00 0 $0.00
15 SALVAGE AND REINSTALL RETAINING WALL LS 1 $7,500.00 $7,5W,00 0.DO $0.00 0 $0.00
16 SAWCUT BITUMINOUS PAVEMENT LF 200 $3.00 $600.00 200.00 $600.00 200 $600.00
17 COMMON EXCAVATION(P) CY 7750 $9.00 $69,750.00 1,938.00 $17,442.00 7,363 $66,267.00
18 SUBGRADE CORRECTION[EV) CY 340 $12.00 $4,090.00 0.00 $0.00 216 $2,592.00
19 SUBGRADE PREPARATION RS 24 $465.00 $11,318.10 8.30 $3,859.50 24 $11,299.50
20 4"PERFORATED PVC DRAIN TILE WITH AGGREGATE AND WRAP LF 1000 $12.00 $12,OOO.00 200.00 $2,400.00 980 $11,760.00
21 AGGREGATE BASE CLASS 5 TN 6380 $10.50 $66,990.00 2,375.30 $24,940.65 5,682 $59,664.15
22 SELECT GRANULAR BORROW(P) CY 4090 $10.00 $40,9DOA0 690.00 $6,900.01) 4,090 $40,900.00
23 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE(2,B)[SPWEA2306 TN 800 $66.50 $53,200.00 0.00 $0.00 0 $0.00
24 TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE(2,B)[SPNN TN 1335 $57.75 $77,096.25 510.DO $29,452.50 510 $29,452.50
25 BITUMINOUS MATERIAL FOR TACK COAT GAL 565 $2.00 $1,130.D0 25.00 $50.00 25 $50.00
26 ADJUST MH CASTING-STEEL RING(2015) EA 12 $450.00 $5,400.00 0.00 $0.00 0 $0.00
27 ADJUST VALVE BOX(20151 EA 20 $250.00 $5,000.00 0.00 $0.00 0 $0.00
28 6624 CONCRETE CURBAND GUTTER LF 4310 $10.77 $46,418.70 2,862,00 $30,823.74 2,862 $30,823.74
29 8612 CONCRETE CURBAND GUTTER LF 105 $14.80 $1,554.00 0.00 $0.00 0 $0.00
30 CONCRETE PEDESTRIAN RAMP EA 12 $420.00 $5,040.00 0.00 $0.00 0 $0.00
31 5"CONCRETE SIDEWALK SF 13110 $3.50 $45,985.00 0.00 SD.00 0 $0.00
32 8"COMMERCIAL CONCRETE DRIVEWAY PAVEMENT(HIGH EARLY) SY 340 $70.00 $23,800.00 0.00 $0.00 0 $0.00
33 6°CONCRETE FLUME SY 35 $50.00 $1,750.00 0.00 $0.00 0 $O.0)
34 TRUNCATED DOME PANELS SF 168 $42.00 $7,056.00 0.00 $0.00 0 $0.00
35 BITUMINOUS DRIVEWAY PAVEMENT SY 105 $50.00 $5,250.00 0.00 $0.00 0 $0.00
36 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE-TRAIL(2,8)[SPW TN 270 $65.00 $17,550.00 0.00 $0.00 0 $0.00
37 SODDING SY 5000 $4.25 $21,250.00 0.00 $O.00 0 $0.00
38 IMPORT AND PLACE TOPSOIL BORROW(CV) CY 500 $35.00 $17,500.00 0.00 $0.00 0 $0.00
39 SEED&EROSION CONTROL BLANKET SY 2000 $3.25 $6,500.00 0.00 $0.00 0 $D.Do
40 SEED&HYDROMULCH SY 5500 $2.15 $11,825.00 0.00 $0.00 0 $0.00
41 SILT FENCE,TYPE MACHINE SLICED LF IODO $1.95 $1,950.00 0.00 $0.00 0 $0.00
42 SILT FENCE,TYPE FLOATING LF 30 $22.50 $675.00 0.00 $0.00 0 $0.00
43 DITCH CHECK-BIOROLL LF 200 $5.75 $1,150.D0 0.00 $0.00 30 $172.50
44 STREET SWEEPING HR 15 $125.00 $1,875.00 0.00 $0.00 0 $0.00
45 SIGN PANELS,TYPE C SF 6 $45.00 $281.25 0.00 $0.00 0 $0.00
46 4"DOUBLE SOLID YELLOW LINE,EPDXY LF 2270 $1.50 $3,405.00 0.00 $0.00 0 $0.00
47 4"SOLID WHITE LINE,EPDXY LF 110 $0.75 $82.50 0.00 $0.00 0 $0.00
48 RIGHT TURN ARROW,TAPE EA 1 $845.00 $845.00 0.0 $O.DO 0 $0.00
SUBTOTAL-PART 4 $714,706,90 $126.468.39 $355,395.39
ALTERNATE NO.1-SANITARY SEWER SOUTH OF TH 5 !n
1 CLEAR AND GRUB TREES AND BRUSH LS 1 $4,000.00 $4,000.00 0 $0.00 0 $O.OD
2 REMOVE AND DISPOSE OF EXISTING STORM SEWER LF 20 $10.00 $200.00 0 $0.00 0 $O.00
3 PATCH GRAVEL DRIVEWAY TN 200 $20.00 $4,000.00 0 $0.00 0 $0.00
4 18"CMP DRIVEWAY CULVERT LF 20 $45.00 $90G.00 0 $0.00 0 $0.00
5 18"CMP FLARED END SECTION EA 2 $480.00 $960.00 0 $0.01) 0 $0.00
6 15"PVC SANITARY SEWER,SDR 26,15'-20'DEEP LF 625 $94.00 $59,750.00 376 $35,344.00 376 $35,344.00
7 15-PVC SANITARY SEWER,SDR 26,20'-25-DEEP LF 1255 $96.00 5120,480.00 175 $16,800.00 175 $16,800.00
8 14"PVC SANITARY SEWER,C905 OR 25,IN CASING LF 164 $40.00 $6,560.00 0 $O.00 0 $0.00
9 14"PVC SANITARY SEWER,C905 DR 25,20'-25'DEEP LF 20 $76.00 $1,520.00 0 $0.00 0 $0.00
10 28"STEEL CASING PIPE(IACK/AUGERED) LF 164 $565.00 $92,660.00 0 $0.00 0 $0.00
11 PIPE FOUNDATION ROCK LF 1000 $0.01 $10.00 0 $0.00 0 $0.00
12 TELEVISING LF 2061 $2.00 $4,122.00 0 $0.00 0 $0.00
13 4'DIAMETER SANITARY SEWER MH EA 8 $3,2DO.00 $25,600.00 2 $6,400.00 3 $9,600.00
14 4'DIAMETER EXCESS MANHOLE DEPTH LF 115 $125.00 $14,375.00 28 $3,450.00 41 $5,075.00
15 SOIL DECOMPACTION AC 5 $1,200.00 $6,000.00 0 $0.00 0 $0.00
16 SILT FENCE,TYPE MACHINE SLICED LF 300 $1.95 $585.00 0 Saw 0 $0.00
17 SEED AND BLANKET SY 1500 $3.25 $4,875.00 0 $0.00 0 $0.00
SUBTOTAL ALTERNATE NO.1 $345,597.00 $61,994.00 $66,819.00
TOTALS-BASE CONTRACT $1,760,459.90 $211,439.39 $1,083,345.69
CHANGE ORDER NO.1
Col-1 CONNER TO EXISTING 6"WATER MAIN EA -2.0 $900.00 -SI'800.00 0 $0.00 0 $0.00
COI-2 CONNECT TO EXISTING 8"WATER MAIN EA 2.0 $950.00 $1,900.00 0 $0.00 2 $1,900.00
COI-3 CONNECT TO EXISTING 16"WATER MAIN EA 1.0 $1,600.00 $1,600.00 1 $1,600.00 1 $1,600.00
COI-4 CUT IN 8"X 8"TEE EA -1.0 $2,600.00 -$2,600.00 0 $0.00 0 $0.00
COl-5 REMOVE AND DISPOSE OF EXISTING 8"WATER MAIN LF 875.0 5&00 $5,250.00 696 $4,176.00 875 $5,250.00
CONTRACT THIS PERIOD TOTAL TO DATE
ITEM DESCRIPTION OF PAY REM UNIT
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
001-6 REMOVE AND DISPOSE OF EXISTING GATE VALVE&BOX EA 1.0 $1,500.00 $1,500.D0 1 $1,500.00 1 $1,500.00
COI-7 16"DIP CL 51 WATER MAIN LF 875.0 $69.00 $60,375.00 705 $48,645.00 875 $60,375.00
COI-8 8"GATE VALVE AND BOX EA 2.0 $1,700.00 $3,400.00 2 $3,400.00 2 $3,400.00
Col-9 16'BUTTERFLY VALVE AND BOX EA 2.0 $3,000.00 56,000.00 1 $3,000.00 2 $6,000.00
C01-10 DUCTILE IRON FITTINGS LB 2,680.0 510.00 $26,800.00 1,437 $14,370.D0 2,525 $25,250.00
COI-11 8"DIP CL 52 WATER MAIN LF 10.0 $53.00 $530.01) 0 $0,00 9 $477.00
C01-12 10'HDPE DR 11 WATERMAIN INSTALLED BY DIRECTIONAL DRILL LF 90.0 $178.00 $16,020.00 0 $0.D0 0 $0.00
TOTALS-CHANGE ORDER NO.1 $118,975.00 $76,691.00 $105,752.00
TOTALS-REVISED CONTRACT $2,879,433.80 $288,130.39 $1,189,097.69
THE CITY OF
LAKE ELMO MAYOR & COUNCIL COMMUNICATION
DATE: 12/16/2014
CONSENT
ITEM 9
AGENDA ITEM: 2014 Street Improvements—Pay Request No. 4
SUBMITTED BY: Ryan Stempski, Project Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the ConsentA-Zenda):
- Questions from Council to Staff............................................. Mayor Facilitates
- Public Input, if Appropriate........................................Mayor Facilitates
- Call for Motion ...............................................................Mayor&City Council
- Discussion.......................................................................Mayor& City Council
- Action on Motion.................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering
FISCAL IMPACT:
None. Partial payment is proposed in accordance with the Contract for the project. Payment
remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving Pay Request No. 4 for the 2014
Street Improvements project. If removed from the consent agenda, the recommended motion for
the action is as follows:
"Move to approve Pay Request No. 4 to Hai-drives, Inc. in the amount of$102,072.29,for the
2014 Street Improvements".
--page 1 --
City Council Meeting [Consent Agenda Item 9]
December 16,2014
LEGISLATIVE HISTORYBACKGROUND INFORMATION:
Hardrives, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 4 in the
amount of $102,072.29. The request has been reviewed and payment is recommended in the
amount requested. In accordance with the contract documents, the City has retained 5% of the
total work completed. The amount retained is $69,297.39.
RECOMMENDATION:
Staff is recommending that the City Council consider approving, as part of the Consent Agenda,
Pay Request No. 4 for the 2014 Street Improvements. If removed from the consent agenda, the
recommended motion for the action is as follows:
"Move to approve Pay Request No. 4 to Hardrives, Inc. in the amount of$102,072.29_for the
2014 Street Improvements':
ATTACHMENT(S):
1. Partial Pay Estimate No. 4
--page 2--
PROJEC1 PAY FORM
PARTIAL PAY ESTIMATE NO. 4 FOCUS ENGINEERING, inc.
2014 STREET IMPROVEMENTS PERIOD OF ESTIMATE
PROJECT NO.2013.135 FROM 10/1/2014 TO 11/30/2014
PROJECT OWNER: CONTRACTOR:
CITY OF LAKE ELMO HARDRIVES,INC.
3800 LAVERNE AVENUE NORTH 14478 QUIRAM DRIVE
LAKE ELMO, MN 55042 ROGERS, MN 55374
ATTN:JACK GRIFFIN,CITY ENGINEER ATTN: DAN LOBELLO, PROJECT MANAGER
CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY
No. Approval Amount 1.Original Contract Amount $1,469,015.70
Date Additions Deductions 2. Net Change Order Sum $7,988.30
1 7/1/2014 $7,988.30 3. Revised Contract (1+2) $1,477,004.00
4. *Work Completed $1,385,947.71
5. *Stored Materials $0.00
6.Subtotal(4+5) $1,385,947.71
7. Retainage* 5.0% $69,297.39
8. Previous Payments $1,214,578.03
TOTALS $7,988.30 $0.00 9.Amount Due(6-7-8) $102,072.29
NET CHANGE $7,988.30 *Detailed Breakdown Attached
CONTRACT TIME,,-..,-!
START DATE: 7/2/2014 ORIGINAL DAYS 142 ON SCHEDULE
SUBSTANTIAL COMPLETION: 10/10/2014 REVISED DAYS 0 YES FX
FINAL COMPLETION: 11/21/2014 REMAINING -9 NO
ENGINEER'S CERTIFICATION: FOCUS En ' eering,inc.
The undersigned certifies that the work has been reviewed and to the
best of their knowledge and belief,the quantities shown in this r
estimate are correct and the work has been performed in accordance ENGI EER
with the contract documents. /Z /5 y
/2O�
DATE / /
CONTRACTOR'S CERTIFICATION: C TRACTOR
The undersigned Contractor certifies that to the best of their
knowledge,information and belief the work covered by this payment
estimate has been completed in accordance with the contract BY
documents,that all amounts have been paid by the contractor for
work for which previous payment estimates was issued and payments DATE r
received from the owner,and that current payment shown herein is
now due.
APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA
BY BY
DATE DATE
FOCUS Engineering,inc. PROJECT PAYMENT FORM
PARTIAL PAY ESTIMATE NO. 4 r c
2014 STREET IMPROVEMENTS FOCUS ENGINEERING, Inc.
CITY OF LAKE ELMO,MINNESOTA
PROJECT NO.2013.135
REVISED CONTRACT THIS PERIOD TOTAL TO DATE
ITEM DESCRIPTION OF PAY ITEM UNIT
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
DIVISION 1-PACKARD PARK AREA
1 MOBILIZATION LS 1 $34,750.00 $34,750.00 0.00 $0.00 1.00 $34,750.00
2 TRAFFIC CONTROL LS 1 $2,162.47 $2,162.47 0.10 $216.25 1,00 $2,162.47
3 SILT FENCE,TYPE MACHINE SLICED LS 3,188 $2.03 $6,471.64 0.00 $0.00 0.00 $0.00
4 INLET PROTECTION EA 14 $74.93 $1,049.02 0.00 $0.00 14.00 $1,1149.02
5 BIOROLL DITCH CHECK EA 14 $80.28 $1,123.92 0,00 $0.00 0.00 SO.00
6 STREET SWEEPING HR 35 $151.26 $5,294.10 O.DO $0.00 0.DO $0.00
7 TREE TRIMMING LS 1 $5,352.13 $5,352.13 0.50 $2,676.07 0.50 $2,676.07
8 SALVAGE MAILBOX EA 24 $32.44 $778.56 O.DO $0.00 25,00 $811.00
9 INSTALL SALVAGED MAILBOX EA 24 $37.84 $908.16 0.00 $0.00 25.00 $946.00
10 SAWCUT BITUMINOUS PAVEMENT LF 720 $2.12 $1,526.40 0.00 $0.00 261.00 $553.32
11 SAWCUT CONCRETE PAVEMENT LF 130 $3.13 $4&W 0.00 $0.00 130.00 $406.90
12 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT(DRIVEWAYS) SY 410 $5.35 $2,193.50 0.00 50.00 389.06 $2,081.47
13 REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT(DRIVEWAYS) SY 150 $8.56 $1,284.00 0.00 $0.00 102.67 $878.86
14 REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT SY 30 $32.11 $321.10 0.00 SO.00 0.00 $0.00
15 REMOVE AND DISPOSE OF EXISTING STORM SEWER PIPE LF 230 $10.81 $2,486.30 0.00 $0.00 230.00 $2,486.30
16 SUBGRADE EXCAVATION-RECLAIM AREAS(CV) CY 1,000 $9.10 $9,100.00 0.00 $0.00 0.00 $0.00
17 SELECT GRANULAR BORROW(CV) CY 250 $14.13 $3,532.50 0.00 $0.00 0.00 $0.00
18 RECLAIM EXISTING BITUMINOUS AND BASE MATERIALS,8"DEPTH SY 21,500 $0.91 $19,565.00 0.00 $0.00 21,500.00 $19,565.00
19 HAUL EXCESS RECLAIMED MATERIAL OFF SITE(LV) CY 300 $8.62 $2,586.00 0,00 $0.00 91.00 $784.42
20 SUBGRADE PREPARATION OF RECLAIMED SURFACE R5 61 $324.76 $19,690.20 0.00 $0.00 60.63 $19,690.20
21 TYPE SP 95 BITUMINOUS NON WEARING COURSE MIXTURE(2,11)ISPNWA23081 TN 1,905 $60.76 $115,747.80 0.00 $0.00 1,667.00 $101,286.92
22 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE(2,B)(SPWEA240BI TN 1,905 $62.64 $119,329.20 0.00 MOO 2,014.00 $126,156.96
23 BITUMINOUS MATERIAL FOR TACK COAT GAL 1350 $1.96 $2,646.00 0.00 $0.00 700,00 $1,372.00
24 PATCH BITUMINOUS DRIVEWAY SY 410 $20.11 $8,245.10 0.00 $0.00 441.00 $8,868.51
25 PATCH CONCRETE DRIVEWAY SY 150 $46.03 $6,904.50 0.00 $0.00 113.00 $5,201.39
26 SAW&SEAL STREET(40'INTERVALS) LF 2,900 $2.61 $7,569.00 2,372.00 $6,190.92 2,372.00 $6,190.92
27 8418 CONCRETE CURB&GUTTER LF 7,660 $9.63 $73,765.80 0.00 $0.00 7,247.00 $69,788.61
28 CONCRETE RIBBON CURB LF 530 $14.50 S7,685.00 0.00 $0.00 857.00 $12,426.50
29 6"CONCRETE FLUME SF 500 56.74 $3,370.00 0.00 $0.00 370.00 $2,493.80
30 REMOVE CB CASTING EA 12 $83.68 $1,004.16 0.00 $0.00 13.00 $1,087.94
31 R-325D-1 CASTING EA 12 5779.82 $9,357.84 0.00 $0.00 12.00 $9,357.84
32 2'X 3'CATCH BASIN WITH CASTING PER DETAIL 404 EA 1 $1,838.10 $1,838.10 0.00 $0.00 0.00 $0.00
33 4'DIA CBMH WITH SUMP AND CASTING PER DETAIL 405 EA 1 52,811.21 $2,811.21 0.00 $0.00 2.00 $5,622.42
34 4'DIA MH WITH CASTING PER DETAIL 407 EA 2 $1,946.23 $3,892.46 0.00 $0.00 2.00 $3,092.46
35 15"RCP STORM SEWER,CLASS 5 LF 208 $44.33 $9,220.64 0.00 $0.00 209.00 $9,264.97
36 15"RCP FLARED END SECTION INCLTRASH GUARD EA 4 $1,243.42 $4,973.68 0.00 $0.00 4.00 $4,973.60
37 CLASS 3 RIP RAP WITH FABRIC CY 8 $162.19 $1,297.52 19.00 S3,081.61 24.00 $3,892.56
38 DITCH GRADING LF 180 $10.70 $1,926.00 61.00 $652.70 61.00 $652.70
39 POND EXCAVATION(CV) CY 70 $21.41 $1,498.70 126.00 $2,697,66 126.DO $2,697.66
40 JET AND CLEAN STORM SEWER LF 135 $15-14 $2,043.90 0.00 50.00 135.00 $2,043.90
41 IMPORT AND PLACE TOPSOIL BORROW(LV) CY 800 $15.00 $12,000.00 78,130 $1,170.00 544.00 $8,160.00
42 SEEDING,FERTILIZER,AND EROSION CONTROL BLANKET SY 1,500 $2.94 $4,410.00 3,290.00 $9,672.60 3,290.00 $9,672.60
43 SODDING SY 8,800 $4.28 $37,664.00 0.00 $0.00 3,500.00 $14,980.00
44 SALVAGE SIGN EA 10 $27.03 $270.30 0.00 $0.00 1.00 $27.03
45 INSTALL SALVAGED SIGN EA 10 $124.34 $1,243.40 1,00 $124.34 1,00 $124.34
SUBTOTAL-DIVISION 1 $561,296.21 $26,482.14 $499,0
$176.63
DIVISION 2-20TH STREET NORTH
46 MOBILIZATION LS 0 515,172.98 $0.00 0.00 $0.00 0 $0.00
47 TRAFFIC CONTROL LS 0 $5,000.00 $0.00 0.00 $0.00 0 $0.00
48 JOINT REPAIR SY 0 $20.00 $0.00 0.00 $0.00 0 $0.00
49 PATCH BITUMINOUS STREET(PARTIAL DEPTH) SY 0 $20.00 $0.00 0.00 $0.00 0 $0.00
50 PATCH BITUMINOUS STREET(FULL DEPTH) SY 0 $38.64 50.00 0.00 50.00 0 $0.00
51 REMOVE PAVEMENT MARKINGS-4"LINES LF 0 $0.65 $0.00 0.00 $0.00 0 $0.00
52 3/4"OVERLAY TN 0 $68.06 $0.00 0,00 $0.00 0 SODO
53 3/8"MICROSURFACE SY 0 $3.21 $0.00 0.00 $0.00 0 $0.00
54 CLASS 2 AGGREGATE SHOULDERING-100%CRUSHED LIMEROCK TN 0 $21.39 $0.00 0.00 $0.00 0 $0.00
55 4"DOUBLE SOLID YELLOW LINE-LATEX LF 0 $0.22 50.00 0.00 $0.00 0 SO.00
56 4"SOLID WHITE LINE"LATEX LF 0 $0.11 $0.00 0.00 $0.00 0 $0.00
SUBTOTAL-DIVISION 2 $0.00 $0,00 $0.00
ITEM DESCRIPTION OF PAY ITEM UNIT REVISED CONTRACT THIS PERIOD TOTAL TO DATE
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
DIVISION 3•DEER POND TRAIL&COURT
S7 MOBILIZATION LS 1 $21,000.00 $21,000.00 0.00 $0.00 1,00 $21,000.00
58 TRAFFIC CONTROL LS 1 $1,621.85 $1,621.85 0.10 $162.19 1.00 51,621.85
59 SILT FENCE,TYPE MACHINE SLICED LF 2,150 52.03 $4,364.50 275.00 $558.25 550.00 $1,116.50
60 INLET PROTECTION EA 12 $74.93 $899.16 0.00 $0.00 12.00 $899.16
61 STREET SWEEPING HR 10 $151.26 $1,512.60 1.00 5151.26 2.00 $302.52
62 BIOROLL DITCH CHECK EA 5 $80.28 $401.40 0.00 $0.00 0.00 $0.00
63 CLEAR AND GRUB TREE EA 6 5588.73 $3,532.38 0.00 $0.00 7.00 $4,121.11
64 GRUB EXISTING STUMP EA 5 $214.09 $1,070.45 0.00 $0.00 4.00 $956.36
65 SALVAGE MAILBOX EA 22 532.44 $713.68 0.00 $0.00 22.00 $713.68
66 INSTALL SALVAGED MAILBOX EA 22 $37.84 $832.48 2.30 $87.03 24.30 $919.51
67 SAWCUT BITUMINOUS PAVEMENT LF 375 $2.17 $813.75 0.DO $0.00 269.00 $583.73
68 SAWCUT CONCRETE PAVEMENT LF 100 $4.07 $407.00 0.00 50.Do 89.00 $362.23
69 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT SY 6,680 $2.91 $19,438.80 0.00 $0.00 6,680.00 $19,438.80
70 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT(DRIVEWAYS) SY 250 $5.35 $1,337.50 166.00 $888.10 432.00 $2,311.20
71 REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT(DRIVEWAYS) SY 110 $8.56 $941.60 0.00 $0.00 37.00 $316.72
72 REMOVE AND DISPOSE OF EXISTING STORM SEWER PIPE LF 190 $10.81 $2,053.90 0.00 $0.00 190.00 $2,053.90
73 REMOVE AND DISPOSE OF EXISTING STORM SEWER STRUCTURE EA 2 $432.50 $865.00 0.00 $0.00 2.00 $865.00
74 COMMON EXCAVATION(P) CY 3,575 $8.56 $30,602.00 0.00 $0,00 3,575.00 $30,602.00
75 SUBGRADE EXCAVATION-RECONSTRUCT AREAS(CV) CY 325 $8.56 $2,782.00 0.00 $0.00 76.00 $650.56
76 SELECT GRANULAR BORROW(CV) CY 2,390 $12.31 $29,420.90 163.00 $2,006.53 2,390.00 $29,420.90
77 AGGREGATE BASE CLASS S TN 2,600 $10.17 $26,442.00 0.00 50.00 2,600,00 $26,442.OD
78 TYPE SP 9.5 BITUMINOUS NON WEARING COURSE MIXTURE(2,B)[SPNWA2308] TN 690 562.38 $43,042.20 0.00 $0.00 690.00 $43,042.20
79 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE(2,B)ISPWEA240B) TN 520 $63.49 $33,014.80 0.00 $0.00 521.10 $33,084.64
80 BITUMINOUS MATERIAL FOR TACK COAT GAL 405 $1.96 $793.80 0.00 $0.00 350.00 $686.00
81 PATCH BITUMINOUS DRIVEWAY SY 250 52055 $5,137.50 175.00 $3,596.25 454.06 $9,330.93
82 PATCH CONCRETE DRIVEWAY SY 110 $46.03 $5,063.30 0.00 $0.00 65.50 $3,014.97
83 PATCH GRAVEL DRIVEWAY TN 20 $2754 $550.80 0,00 $0.00 0.00 $0.00
84 SAW&SEAL STREET(40'INTERVALS) LF 1,300 $2.61 $3,393.00 1,020.00 $2,662.20 1,020.00 $2,662.20
85 ADJUST EXISTING MANHOLE CASTING EA 2 $584.98 $1,169.96 0.00 $0.00 2_00 $1,169.96
86 B612 CONCRETE CURB&GUTTER LF 4,500 $9.10 $40,950.00 0.00 $0.00 4,446.00 $40,458.60
87 6"CONCRETE FLUME SF 2 $42.82 $95.64 0.00 $0.00 0.00 $0.00
88 4"PVC PERF EDGE DRAIN W/BACKFILL&WRAP LF 1,155 $9.10 $10,510.50 0.00 50.00 1,155.00 $10,510.50
B9 CONNECT DRAIN TILE TO STRUCTURE EA 12 $160.56 $1,926.72 0.00 $0.00 12.00 $1,926.72
90 CONNECT TO EXISTING STORM SEWER MH EA 2 $540.62 $1,081.24 0.00 $0.00 2.00 $1,081.24
91 2'X T CATCH BASIN WITH CASTING PER DETAIL 404 EA 2 $1,838.10 $3,676.20 0.00 $0.00 2.00 $3,676.20
92 4'DIA CBMH WITH CASTING PER DETAIL 402 EA 1 $1,838.10 $1,838.10 0.00 $0.00 1.00 $1,838.10
93 4'DIA CBMH WITH CASTING PER DETAIL 406 EA 6 $2,108.41 $12,650.46 p.pp $0.00 6.00 $12,650.46
94 4'DIA CBMH WITH SUMP AND CASTING PER DETAIL 405 EA 3 $2,919.34 $8,758.02 0,00 $0.00 3.00 $8,758.02
95 15"RCP STORM SEWER,CLASS 5 LF 382 $42.17 $16,108.94 0.00 $0.00 382.00 $16,108.94
96 18"RCP STORM SEWER,CLASS 5 LF 235 545.41 $10,671.35 0.00 $0.00 240.00 $10,898.40
97 15"RCP FLARED END SECTION INCL TRASH GUARD EA 2 $1,243.42 $2,486.84 0,01) $0.00 2.00 $2.486.84
98 18"RCP FLARED END SECTION INCL TRASH GUARD EA 1 $1,297.48 $1,297.48 0.00 $0.00 1.00 $1,297.48
99 CLASS 3 RIP RAP WITH FABRIC CY 15 $162.19 $2,432.85 0.00 $0.00 11.40 $1,848.97
100 DITCH GRADING LF 100 $10.70 $1,070.00 39.00 $417.30 100 pp $1,070.00
101 IMPORT AND PLACE TOPSOIL BORROW(LVI CY 300 $15.00 $4,500.00 17800 $2,670.00 250.00 $3,750.00
102 SODDING SY 5,000 $4.28 $21,400.00 0.00 $0.00 2,180.00 59,330.40
103 SEEDING,FERTILIZER,AND EROSION CONTROL BLANKET 5Y 400 $2.94 $1,176.00 1,065.00 $3,131.10 1,065.00 $3,131.10
104 4"DOUBLE SOLID YELLOW LINE-EPDXY LF 1,440 $0.79 $1,137.60 1,246.00 $984.34 1,246.00 $984.34
105 REMOVE SIGN EA 1 $27.03 $27.03 0.00 $0.00 1.00 $27.03
106 SIGN PANEL,TYPE C SF 9 $54.06 $486.54 900 $486.54 9.00 $486.54
107 SALVAGE SIGN EA 6 $27.03 $162.18 1.O0 $27.03 6.00 $162.18
108 INSTALL SALVAGED SIGN EA 6 $124.34 $746.04 6.1 $74C04 6.00 5746.04
SUBTOTAL-DIVISION 3 $388,398.04 $18,574.16 $370,816.73
DIVISION 4•MANNING TRAIL NORTH
1D9 MOBILIZATION LS 1 $3,500.00 $3,500.00 000 $0.00 1.00 $3,500.00
110 TRAFFIC CONTROL LS 1 $2,324.66 $2,324.66 0.10 $232A7 1_00 $2,324.66
111 SILT FENCE,TYPE MACHINE SLICED LF 6,600 $2.03 $13,398.D0 3,265.00 $6,627.95 6,530.00 $13,255.90
112 STREET SWEEPING HR 25 $151.26 53,781.50 0.00 $0.00 0.00 50.00
113 BIOROLL DITCH CHECK EA 20 $80.28 $1,605.60 0.00 $0.00 0.00 $0.00
114 CLEAR AND GRUB TREE EA 15 $588.73 $8,830.95 0.00 $0.00 12.00 $7,064.76
115 SALVAGE MAILBOX EA 12 532.44 $389.28 0.00 $0.00 12.00 $389.28
116 INSTALL SALVAGED MAILBOX EA 12 537.84 $454.08 0.00 $0.00 12.00 $454.08
117 SAWCUT BITUMINOUS PAVEMENT LF 375 $2.17 $813.75 000 $0.00 122.00 $264.74
118 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT SY 8,970 $2.71 $24,308.70 0.00 $0.00 9,970.00 $24,308.70
119 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT IDRIVEWAYS) SY 130 55.35 5695.50 0.00 $0.00 0.00 $0.00
REVISED CONTRACT THIS PERIOD TOTAL TO DATE
ITEM DESCRIPTION OF PAY ITEM UNIT
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
120 REMOVE AND DISPOSE OF EXISTING STORM SEWER PIPE LF 53 510.81 $572.93 Opp 50.00 53.00 $572.93
121 COMMON EXCAVATION JP) CY 5,2D5 $8.56 $44,554.80 0.00 $0.00 5,205.00 $44,554.80
122 SUBGRADE EXCAVATION-RECONSTRUCT AREAS(CV) CY 500 $8.56 $4,280.00 500.00 $4,280.00 500.00 $4,280.00
123 SELECT GRANULAR BORROW(CVI CY 3,290 $12.31 $40,499.90 238.00 $2,929.78 3,528.DO $43,429.68
124 AGGREGATE BASE CLASS 5 TN 4,820 $10.17 $49,019.40 0.00 $0.00 4,820.00 $49,019.40
125 TYPE SP 12.5 BITUMINOUS NON-WEARING COURSE MIXTURE(2,B)ISPNWB230B] TN 1,360 $55.64 575,670.40 0.00 $0,00 1,134.00 $63,095.76
126 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE(2,B)(SPWEA240B] TN 820 $61.67 $50,569.40 0.00 $0.00 892.57 $55,044.79
127 BITUMINOUS MATERIAL FOR TACK COAT GAL 640 $1.96 $1,254.40 0.00 $0.00 400.00 $784.00
128 PATCH BITUMINOUS DRIVEWAY SY 130 $20.27 $2,635.10 000 $0.00 250.00 $5,067.50
129 PATCH GRAVEL DRIVEWAY TN 30 $27.02 $810.60 000 $0.00 0.00 $0.00
130 CLASS 2 AGGREGATE SHOULDERING-100%CRUSHED LIMEROCK TN 345 520.94 $7,189.80 000 $0.00 211.81 $4,414.12
131 4"PVC PERF EDGE DRAIN W/BACKFILL&WRAP LF 3,D00 $11.77 $35,310.00 0.00 $0.00 3,OD0.00 $35,310.00
132 PRECAST CONCRETE HEADWALL(DRAIN TILE) EA 8 $535.21 $4,281.68 10.00 $5,352.10 10.00 $5,352.10
133 18"RCP STORM SEWER,CLASS 5 LF 48 $62.71 $3,010.08 0.00 $0.00 48.00 $3,010.08
134 18"RCP FLARED END SECTION INCL TRASH GUARD EA 2 $1,297.49 $2,594.98 0,00 $0.00 2.00 $2,594.98
135 CLASS 3 RIP RAP WITH FABRIC CY 5 $162.29 $810.95 0.00 $0.00 5.00 $810.95
136 IMPORT AND PLACE TOPSOIL BORROW(LV) CY 500 $15.00 $7,500.00 350.00 $5,250.00 350.00 $5,250.00
137 SEEDING,FERTILIZER,AND EROSION CONTROL BLANKET SY 7,950 $2.94 $23,079.00 8,768.00 $25,777.92 8,768.00 $25,777.92
138 4"DOUBLE SOLID YELLOW LINE-EPDXY LF 3,300 $0.79 $2,607.00 3,732.D0 $2,948.28 3,732.00 $2,948.28
139 4"SOLID WHITE LINE-EPDXY LF 6,6D0 $0.48 $3,168.00 7,594.00 $3,645.12 7594.00 $3,645.12
140 REMOVE SIGN EA 5 $27.03 $135.15 0.00 $0.00 5.00 $135.15
141 SIGN PANEL,TYPE C 5F 21 S54.06 $1,108.23 2050 51,108-23 20.50 $1,108.23
142 SALVAGE SIGN EA 14 $27.03 $378.42 0.00 $0.00 14.00 $378.42
143 INSTALL SALVAGED SIGN EA 14 $124-34 $1,740.76 1 14.00 $1,740.76 14.00 $1,740.76
SUBTOTAL-DIVISION 4 $422,883.00 $59,892.61 $409,887.09
TOTALS-BASE CONTRACT $1,372,577.25 $104,948.91 $1,279,780.45
CHANGE ORDER NO.1-20TH STREET OVERLAY
Col-1 MOBILIZATION LS 1.0 $5,000.00 $5,000.00 $0.00 1.00 $5,000.00
C01-2 TRAFFIC CONTROL LS 1.0 $5,000.00 55,000.00 0.10 $500.00 1.00 $5,000.00
C01-3 TYPE SP 9.5 BIFUMINOUS WEARING COURSE MIXTURE(2,B)ISPWEA2408)-LEVELING TN 300.0 $68.06 $20,418.00 $0.00 323.11 521,990.87
COURSE
C014 TYPE 5P 9.5 BITUMINOUS WEARING COURSE MIXTURE(2,6)ISPWFA24081 TN 1,06S.0 $60.67 $64,613.55 $0.00 1,D94.14 $66,381.47
COI-5 BITUMINOUS MATERIAL FOR TACK COAT GAL 865.0 $1.96 $1,695.40 $0.00 700.00 $1,372.00
COS-6 CLA552 AGGREGATE SHOULDERING-100%CRUSHED LIMEROCK TN 260.0 $21.39 $5,S61.40 $0.00 206.98 $4,427.30
COI-7 4"DOUBLE SOLID YELLOW LINE-LATEX LF 4,860.0 $0.22 $1,069.20 4,593.00 $1,010.46 4,593.00 $1,010.46
Col-B 4"SOLID WHITE LINE-LATEX LF 9,720.0 $0.11 $1,069.20 8,956.00 $985.16 8,956.00 $985.16
TOTALS-CHANGE ORDER NO.1 $104,426.75 $2,495.62 $106,167.26
TOTALS-REVISED CONTRACT $1,477,004.00 $107,444.53 $1,395,947.71
TI IE CITY OF
LAKE ELMO MAYOR & COUNCIL COMMUNICATION
DATE: December 16, 2014
CONSENT
ITEM #: 10 $$
AGENDA ITEM: Diedrich-Rieder Easement Vacation Final Resolution & Reimbursement
for Eastern Lot Line Easement
SUBMITTED BY: City Administrator
THROUGH: Mayor Pearson, City Council
REVIEWED BY: Adam Bell, City Clerk
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item..............................................................City Administrator
- Report/Presentation................................................City Administrator
Questions from Council to Staff............................................. Mayor Facilitates
- Call for Motion ...............................................................Mayor& City Council
- Discussion.......................................................................Mayor& City Council
- Action on Motion.................................................................... Mayor Facilitates
POLICY RECCOMENDER: Dean A. Zuleger, City Administrator
FISCAL IMPACT: $476,592 net future savings benefit to the City of Lake Elmo due to
landowners funding 100% construction of the northern Y7. of 5t" Street. $19,603.70 realized
savings to the City in construction costs, and $4,200,000 of potential property value
development on vacated easement property.
SUMMARY AND ACTION REOUESTED: Ratification of a 50% reimbursement of
$8,070.86 for the vacation of a relocated utility easements (both permanent and construction)
from the eastern property line boundary of the Diedrich-Rieder property located on Lake Elmo
Avenue. The City originally paid $16,141.71 for the easements. If removed from the consent
agenda, the recommended motion for this action is as follows:
"Move to ratify the 50%Reimbursement Agreement to Vacate the Permanent Public Utility
Easement for the Diedrich-Reider property, referenced formally in Resolution No. 2013-10",
at a total of$8070.86 for past access considerations and future development potential
including the land owner construction of 5`h Street per developer agreement."
--page 1 --
City Council Meeting [Consent Agenda Item 10]
December 16,2014
LEGISLATIVE HISTORY/ANALYSIS: In December of 2013, the Lake Elmo City Council
passed Resolution No. 2013-106A vacating both a permanent and construction easement on the
Diedrich-Rieder property due to the movement of the permanent easement from the northern and
eastern borders to a southern property line border. The City had paid the land owner $16,141.71
for the easements as a way to facilitate the construction of a sewer easement. The land owner
determined that to maximize the development potential of the property that the sewer pipe
easement would be more beneficial at the southern boundary and the City determined that there
was a project cost savings to moving the easement to the south due to less pipe needed and
construction/grading and restoration costs due to depth of the installation. The land owner
complied quickly by signing right of way access documents and right of way survey documents
for the construction of the sewer line that would also function as 51h Street in the future.
The original resolution noted that the City would negotiate the repayment of the easement with a
goal of recovering 100%, but that the landowners thought that some consideration should be
given for the development value, savings to the City and expedient access to the right of way for
construction which was critical for the reimbursement of MNDEED Sewer Grant of$1 million.
The final motion on this issue did not contain the word "negotiated easement purchase funds and
thus, the ratification action is needed to close the issue.
After 8 months of discussions about the reimbursement for the relocation of the northern
easement and the lack of utility of the City holding the eastern easement — coupled with the
landowner's agreement to build 5`h Street at a cost of $484,663.00, the City agreed to a
reimbursement settlement of 50% or$8,070.86 to the landowner.
The rationale for the 50%reimbursement settlement is as follows:
-50% is more than the payment actual cost of the total of the eastern easement. The
eastern easement would not be needed by the City for any utility or road function. (Note:
if the City was reimbursed for only the eastern easement the repayment would have only
been $5390.33).
-The relocation of the northern easement to the southern boundary represented an
effective swap of land to be used for the same utility / street purpose but maximize the
development potential for the landowner at an estimate of 12 homes x$350,000 per home
or a total of$4,200,000.;
-The speed and cordiality that the landowner exercise to allow for right of way access and
agreement to the right of way easement allowed the sewer project to move forward in a
fashion to meet the MNDEED $1 million grant deadline;
-The City realized an approximate $19,603.70 net construction savings by the moving of
the easement from the northern to the southern property line;
-The property owner and affiliated developers have agreed to self-fund the construction
of 5`h Street at a November 2014 cost estimate of$484,663 and provide critical drainage
easements at no cost for the south %2 construction of 5�h Street in 2015.
--page 2--
City Council Meeting [Consent Agenda Item 101
December 16,2014
BACKGROUND INFORMATION (SWOT):
Strengths Net savings / economic benefit in moving the easement from the northern
boundary to the southern boundary
Weaknesses None.
Opportunities The addition of 12 additional housing lots at an estimated value of$4.2 million
Threats Landowner would not have been agreeable to southern right of way access /
easement, self-funding the construction of 5`h street, and the granting of drainage
considerations needed for the development of 99 lots in two developments.
RECOMMENDATION: Based on the aforementioned, the staff recommends and appropriate
guiding motion if this item is removed from the consent agenda:
"Move to ratify the 50%Reimbursement Agreement to Vacate the Permanent Public Utility
Easement for the Diedrich Reider property, referenced formally in Resolution No. 2013-10",
at a total of$8070.86 for past access considerations and future development potential
including the land owner construction of S'"Street per developer agreement."
--page 3 --
TI IC CITY Of
LAKE ELMO MAYOR & COUNCIL COMMUNICATION
DATE: December 16, 2014
CONSENT
ITEM # 11
AGENDA ITEM: 2015 Meeting Calendar
SUBMITTED BY: Beckie Gumatz, Deputy Clerk
THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: Adam Bell, City Clerk/Assistant City Administrator
SUGGESTED ORDER OF BUSINESS (if removed from the consent agenda):
Introduction of Item.............................................................. City Administrator
- Report/Presentation................................................City Administrator
Questions from Council to Staff..............................................Mayor Facilitates
- Call for Motion............................................................... Mayor& City Council
Discussion....................................................................... Mayor& City Council
- Action on Motion.....................................................................Mayor Facilitates
POLICY RECOMMENDER: Staff
FISCAL IMPACT: N/A
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is
respectfully requested to approve the proposed 2015 City Meeting Calendar or amend as necessary. If
removed from the Consent Agenda, the recommended motion is as follows:
"Move to approve the proposed 2015 Meeting Calendar."
LEGISLATIVE HISTORY: At the end of each year it has been City Council practice to adopt a
calendar of City Council and Planning Commission regular meetings and workshops for the following
year. Adopting a meeting calendar serves as the official notice for the year of all upcoming meetings;
thereby, satisfying legal requirements and increasing transparency to the general public.
RECOMMENDATION: If removed from the consent agenda, the recommended motion is as
follows:
"Move to approve the proposed 2015 Meeting Calendar."
ATTACHMENTS:
1. Proposed 2015 Calendar of City Council and Planning Commission regular meetings and
workshops
--page 1 --
2015 ROUGH CALENDAR OF LAKE ELMO CITY COUNCIL & PLANNING
COMMISSION MEETINGS AND WORKSHOPS
(The Mayor and Council have the right to add or cancel meetings)
City Council & Planning Commission Meetings/Workshops:
January 12—Planning Commission July 7—Regular Meeting
January 13 —Regular Meeting July 13 —Planning Commission
January 20—Regular Meeting July 14—Workshop
January 26—Planning Commission July 2 1—Regular Meeting
July 27—Planning Commission
February 3 —Regular Meeting
February 9—Planning Commission August 4—Regular Meeting
February 10—Workshop August 10—Planning Commission
February 17—Regular Meeting August 11 —Workshop
February 23 —Planning Commission August 18 —Regular Meeting
August 24—Planning Commission
March 3 —Regular Meeting
March 9—Planning Commission September 1 —Regular Meeting
March 10—Workshop September 8—Workshop
March 17—Regular Meeting September 14—Planning Commission
March 23 —Planning Commission September 15 —Regular Meeting
September 28 —Planning Commission
April 7—Regular Meeting
April 13 —Planning Commission October 6—Regular Meeting
April 14—Workshop October 12—Planning Commission
April 21 —Regular Meeting October 13 —Workshop
April 27—Planning Commission October 20—Regular Meeting
October 26—Planning Commission
May 5—Regular Meeting
May 11 —Planning Commission November 3 —Regular Meeting
May 12—Workshop November 9—Planning Commission
May 19—Regular Meeting November 10—Workshop
May 27 (Wed)—Planning Commission November 17—Regular Meeting
November 23 —Planning Commission
June 2—Regular Meeting
June 8 —Planning Commission December 1 —Regular Meeting
June 9—Workshop December 14—Planning Commission
June 16—Regular Meeting December 8—Workshop
June 22—Planning Commission December 15 —Regular Meeting
THG CITY 01-
LAKE ELMO MAYOR & COUNCIL COMMUNICATION
DATE: December 16, 2014
CONSENT
ITEM #12
AGENDA ITEM: Adoption of Amended 2015 Fee Schedule
SUBMITTED BY: Adam Bell, Assistant City Administrator/City Clerk
THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: Beckie Gumatz, Program Assistant
SUGGESTED ORDER OF BUSINESS (if removed from the consent agenda):
- Introduction of Item..............................................................City Administrator
- Report/Presentation................................................City Administrator
Questions from Council to Staff............................................. Mayor Facilitates
- Call for Motion ...............................................................Mayor& City Council
- Discussion.......................................................................Mayor& City Council
- Action on Motion.................................................................... Mayor Facilitates
POLICY RECOMMENDER: Staff
FISCAL IMPACT: Specific annual dollar amount impact is not available at this time. Several
fees are being increased to more accurately account for the time spent to provide services and
costs to city. This therefore should provide an increase in revenue if the volume of service
provided is the same.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
adopt Ordinance 08-115, An Ordnance Amending the Lake Elmo Fee Schedule. As part of its
consent agenda, no formal motion is required. If Council would like to remove this item from
the Consent Agenda, the suggested motion is as follows:
"Move to approve Ordinance 08-115,An Ordinance Amending the Lake Elmo Fee Schedule."
LEGISLATIVE HISTORY: It is incumbent upon the City to continually and regularly review
the Municipal Fee Schedule to ensure that it is in compliance with state and local law as well as
continually able to be justified. Below are the changes/modifications being proposed to the Lake
Elmo Fee Schedule for 2015:
• Change Administrative Appeal (to Board of Adjustment and Appeals) amount to better
reflect true cost to city.
--page I --
City Council Meeting [Consent Agenda Item 12]
December 16,2013
• Clarify Cancelled AND/OR Refunded Building Permits are subject to processing fee.
• Add fee to cover cost to city for issuing Duplicate Inspection Card.
• Change Easement Encroachment amount to better reflect true cost to city.
• Change GIS Scaled Aerial Map amount to better reflect true cost to city.
• Change Inspection outside of business hours amount to better reflect increased cost to
city and discourage practice.
• Remove Separate Scaled Aerial Drawing fee.
• Remove separate Site Plan Review fee that was originally set up for specific properties in
city that no longer applies.
• Add Surface Water Review Fee to recover additional cost borne by city for monitoring
the impact to storm ponds by new construction terrain alteration.
• Change Water Meter(3/4" or less) amount to reflect actual cost to city.
• Add Zoning Certification Letter fee to recover cost to city. The City receives requests
from property owners, financial and mortgage institutions, appraisers, and others to
formally verify the zoning of a property. The zoning letter typically clarifies if the
existing use, or future proposed uses, are permitted under the parcel's zoning designation.
Other cities typically charge $25-$100 for this service.
BACKGROUND INFORMATION (SWOT):
Strengths Keeping the Fee Schedule up-to-date helps the City ensure that it is in
compliance with state and local laws. It also helps to provide correct information to residents
who pay for city services. Updating many items on the Fee Schedule at one time reduces the
number of times this item must come before City Council.
Weaknesses At times, after further information or data is available, fees may need to be
periodically adjusted.
Opportunities The Fee Schedule should be updated annually and throughout the year as
needed. Staff currently does this and should strive to stay ahead of any required fee changes.
Threats Any fee that is not statutorily specified is subject to legal challenge. Short
of being legally challenged, any fee the City imposes is subject to being challenged by the
individual responsible for paying the fee. It is incumbent on staff to stay up to date on the law
and make sure that each fee is reasonable, comparable, and can be justified and legally defended.
RECOMMENDATION: The City Council is respectfully requested to adopt Ordinance 08-115,
An Ordnance Amending the Lake Elmo Fee Schedule. As part of its consent agenda, no formal
motion is required. If Council would like to remove this item from the Consent Agenda, the
suggested motion is as follows:
"Move to approve Ordinance 08-I1 S,An Ordinance Amending the Lake Elmo Fee Schedule."
ATTACHMENTS:
1. Ordinance 08-115
2. 2015 City of Lake Elmo Fee Schedule
3. Fee Schedule Modifications Summary
--page 2--
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
ORDINANCE NO. 08-115
AN ORDINANCE SETTING MUNICIPAL FEES FOR CALENDAR YEAR 2015
The Lake Elmo City Council hereby adopts the following fee schedule for calendar year
2015 and directs that it be added to the Lake Elmo Municipal Code as Appendix A.
Appendix A—2015 Fee Schedule
ADOPTION DATE: Passed by the Lake Elmo City Council on the 16th day of December,
2014.
CITY OF LAKE ELMO
By:
Mike Pearson
Mayor
ATTEST:
Adam Bell
City Clerk
EFFECTIVE DATE: This ordinance shall become effective on January 1, 2015 following
adoption and publication.
PUBLICATION DATE: Published on the day of 2014.
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THE CITY OF
t' LAKE ELMO MAYOR & COUNCIL COMMUNICATION
DATE: December 16, 2014
CONSENT
ITEM # 13
AGENDA ITEM: Easement Encroachment Agreement—5730 57`h Street Cove N
SUBMITTED BY: Joan Ziertman, Planning Program Assistant
THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: Rick Chase,Building Official
Adam Bell, City Clerk
SUGGESTED ORDER OF BUSINESS(if removed from consent agenda):
- Introduction of Item.....................................................................................Staff
- Report/Presentation...........................................................................Staff
- Questions from Council to Staff.............................................Mayor Facilitates
- Call for Motion...............................................................Mayor& City Council
Discussion.......................................................................Mayor&City Council
- Action on Motion....................................................................Mayor Facilitates
POLICY RECCOMENDER: Staff recommends that the City Council approve the
encroachment agreement for Gonyea Homes at 5730 57v' Street Cove N as part of tonight's
consent agenda.
FISCAL IMPACT: None
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
authorize as part of tonight's consent agenda, the execution of an easement encroachment
agreement. The City has received a request to install a retaining wall within a drainage and
utility easement area at 5730 57`h Street Cove N from Gonyea Homes. Approval of the requested
improvement within the City's drainage and utility easements would allow the property owners
to construct the requested improvement within the City's drainage and utility easements located
on their private property.
Staff is recommending that the City Council approve the easement encroachment agreement as
part of the Consent Agenda. If the City Council removes the item from the Consent Agenda, the
recommended action can be completed through the following motion:
--page 1 --
City Council Meeting [Consent Agenda Item 13]
December 16,2014
"Move to approve the easement encroachment agreement for Gonyea Homes, 5730 57th Street
Cove N to install a retaining wall within the City's drainage and utility easement."
LEGISLATIVE HISTORY: The City holds easements of different sizes and for different
purposes on many residential and commercial properties throughout the City. When a resident is
interested in putting a structure within an easement, the city has requested the property owner
provide a site plan showing where the improvement is proposed to be located, a detail of what
the improvement will look like and how it will function. After that information is received, staff
reviews the proposed improvement and the use of the easement to determine if the proposed
improvement will impede the functionality of the easement. If staff determines that the
improvement will not negatively impact the functionality of the easement, an approved building
permit showing the requested work and an Easement Encroachment Agreement is needed before
the work may commence.
The Easement Encroachment Agreement that has been submitted for Council consideration is for
a retaining wall and has been reviewed by planning staff. The proposed retaining wall meets all
city code requirements and Staff would have otherwise authorized construction of the retaining
wall if it did not encroach into a drainage and utility easement.
BACKGROUND INFORMATION (SWOT):
Strengths: The easement encroachment agreement is a legal document that has been
signed by all property owners seeking to install improvements within an easement. The
document, among other things, indemnifies the city from responsibility if damage occurs
to the improvement or if it needs to be removed at some point in the future.
Weaknesses: None
Opportunities: None
Threats: None
RECOMMENDATION:
Based on the aforementioned, Staff is recommending that the City Council approve the easement
encroachment agreement as part of the Consent Agenda. If the City Council removes the item
from the Consent Agenda, the recommended action can be completed through the following
motion:
"Move to approve the easement encroachment agreement for Gonyea Homes to install a
retaining wall within the City's drainage and utility easement."
--page 2 --
"II IF CFFY OF
LAKE Z M" _ MAYOR & COUNCIL COMMUNICATION
DATE: December 16, 2014
REGULAR
ITEM# 14
AGENDA ITEM: Approve 2015 Capital Improvement Plan (CIP)
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Finance Committee
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item..................................................................Finance Director
- Report/Presentation...................Finance Director/Finance Committee Chair
Questions from Council to Staff............................................. Mayor Facilitates
- Call for Public Hearing........................................................... Mayor Facilitates
- Close Public Hearing................................................Mayor Facilitates
- Discussion.......................................................................Mayor& City Council
- Action on Motion.................................................................... Mayor Facilitates
POLICY RECOMMENDER: Finance Director and Finance Committee
FISCAL IMPACT: NA
SUMMARY AND ACTION REQUESTED: The City Council is asked to approve the Final
2015 Capital Improvement Plan.
BACKGROUND INFORMATION/STAFF REPORT: At the budget workshop on August
13, 2014 the City Council reviewed an in-depth budget and levy presentation for 2015 related to
the General Fund. Included with that review was a preliminary CIP draft based on the known
projects at that time. Since then, there have been multiple meetings, updates and reviews by the
Finance Committee. The Finance Committee spent extensive time on the 2015 component of the
Plan but wanted it known that they did not spend significant time on the 2016-2019 sections.
The attached report represents the final product of those meetings.
RECOMMENDATION: It is recommended that the City Council approve the 2015 Capital
Improvement Plan by making the following motion:
"Move to approve the fina12015 Capital Improvement Plan"
ATTACHMENT:
1. 2015 Capital Improvement Plan
--page 1 --
City of Lake Elmo City Bonding
2015-2019 CIP
Updated 12/12/14
"FINAL 43" Potential
Future General Fund Vehicle
Project Bonding (Levy) Fund
12/31/14 Projected Balance 0
2015
39th Street Project updates X 606,661 x 29,020
11 Fool Mower Parks X 0 x
Field Maintenance Equipment Parks X 0 x
Refurb and update current parks Parks X 0 x
LERT Feasability Study Parks X 0 x
Spray Patcher-Streets Levy X 55,000 x 55,000
Replacement of CV 1(Tahoe#1) Fire X 52,000 x 52,000
ADA Bathroom LIB X 0 x
Pave Parking Lot LIB X 0 x
Inwood Booster Station Water X 650,000 x
Inwood Trunk Watermainlmpr Water X 0 x
Inwood Water Tower(#4) Water X 0 x
LE Ave/Downtown Revitalization SPLIT X 1,446,000 x 576,000
Warning sirens x2 Fire X 50,000 50,000
Reconstruction of EP Blvd UP/Bremer X 1,000,000
Projected 2015 3,859,661 762,020 0
2016
1 Ton Truck/Dump Box PW X 70,000 70,000
Lions Park Grading Parks X 0
New GL software Finance X 60,000 60,000
Stonegate&Kirkwood Levy X 760,000 x 532,000
Kelvin Avenue Levy X 265,000 x 175,000
Kelvin Avenue Water X 151,000 x
Sewer Assessment LH3 X 0
Inwood Water Tower(#4) Water X 1,100,000 x
Rescue Engine Fire X 550,000 x 550,000
LE Ave/Downtown Revitalization SPLIT X 1,446,000 x 576,000
Pressure reduction station-Vlg E 12" Water X 110,000 x
Olson Lake Trail Sanitary Sewer Ph 2 Sewer X I80,000 x
Pressure reduction station
Hammes Estates-12"bypass X 120,000 x
Village East Trunk Watemtain-12"bypass X 110,000 x
Projected 2016 4,922,000 1,963,000 0
2017 I
Dump Truck/Plow Wing/Sander PW X 215,000 215,000 Illli
Replacement ofCV2(Tahoe#2) Fire X 55,000 x 55,000
Tri-Lakes Area Levy X 1,830,000 x 1,281,000
361h,37th and Irwin Levy X 561,000 x 388,200
36th,37th and Irwin Water X 306,000 x
Hudson Blvd LS Replace&Upsize Sewer X 500,000 x
LE Ave/Downtown Revitalization SPLIT X 1,446,000 x 576,000
,913,000 2,515,200 0 Projected 2017 4
2018
Replacement of Tender 1 Fire X 450,000 x 450,000
Mini excavator PW 50,000 50,000
Add windows in blocked openings LIB X 0
38th,39th and hmsdale Levy X 1,020,000 705,100
38th,39th and Innsdale Water X 598,000
OV No of UP RR Levy X 1,100,000 x 770,000
OV No of RR watennain replacement Water X 300,000 x
OV lateral sewer ext No ofRR Sewer X 220,000 x
LE Ave/Dowatown Revitalization SPLIT X 1,446,000 x 576,000
Projected2018 S,I84,000 2,551,100 0
2019
ReplacmentofU2 Fire X 75,000 x 75,000
Replacement SCBA's Fire X 207,000 x 207,000
OV So of UP RR Levy X 1,900,000 x 1,330,000
OV So of RR watermain replacement Water X 710,000 x
OV lateral sewer ext So of RR Sewer X 1,120,000 x
Elevated Storage Tank#3 Water X 2,200,000 x
Pressure reduction station-12"lower I Water X 110,000 x
LE Ave/Downtown Revitalisation SPLIT X 1,446,000 x 576,000
Projected 2019 7,768,000 2,188,000 0
Grand Total 26,646,661 9,979,320 0
2016 Total Annual
,000,000 2,880,000 39.83% 576,000
362,500 1,450,000 20.06% 290,000
225,000 900,000 12.45% 180,000
,000,000 2,000,000 27.66% 400,000
,587,500 7,230,000 100.00% 1,446,000
7
1,446,000 1,446,000
JAL BONDING
THE CITY OF
-LAKE ELMO
2015 City of Lake Elmo Plan of Work
The 2015 City of Lake Elmo Plan of Work has been developed to reflect the governing principles established by
the 2014 Lake Elmo City Council, which are (Note: This Governing Principles May Change After the New Council
is Seated):
1. Efficient, low cost taxpayer serviced-based government;
2. Disciplined and balanced market driven growth;
3. Well-ordered, low regulatory burdened quality of life
From an operational standpoint five core ideas of local government have been applied to reflect public trust
and accountability. First, our work must be proactive and taxpayer-centered. Second, the program must add
value to the community in all aspects. Third, our operations must be efficient, stable and consistently fair.
Fourth, program must be cross-functional and team based. And Fifth, staff members must be allowed to
demonstrate expertise in their individual fields thus building trust with the elected officials.
1!sssion Statement: To provide the citizens of Lake Elmo with the most informed, efficient and transparent
utomer service experience possible.
2015 Goals& Objectives
1. Continue to develop a multi-platform information strategy that includes a relevant website, daily,
weekly and quarterly news updates, and pertinent mailings on key community issues;
More consistent posting of Council, Commission and Committee Minutes of the Website
2. Create standard operating guidelines and taxpayer interaction reports to insure a 24 hour
turnaround response on all taxpayer issues including an established FAQ section of the website;
Continue a consistent and transparent method for taxpayer input that includes website polling,
citizen surveys, focus groups and neighborhood meetings
3. Improve utilization of cable access capabilities & web streaming to maximize technology and
inform the community via production of public affairs programming (ie Meet the Mayor, Policy
Issue Focuses etc).
4. Continue implementation of the Speak Your Peace civil dialogue project in cooperation with Lake
Elmo Elementary, Jaycees and Rotary and other community groups.
5. Continue development of Next Gen Leaders group for community building and leadership
development.
6. Hold Jan- August Monthly Update Resident Meetings on downtown street/ redevelopment plan
FrM
Mission Statement: To thoughtfully review the relationship between the City of Lake Elmo Comprehensive
Plan and development to insure that the open space character of the City is maintained while provide
essential public services to our taxpayers
2015 Goals & Objectives
1. Adoption of the City Zoning Code
2. Complete functional master plan for the downtown based on economic metrics, infrastructure needs
and practical, taxpayer-driven input
3. Streamline & Improve Policies/Procedures for the handling of routine land matters including but not
limited to variances, site plan review, setbacks et al;
4. Reduce the population expectations to 18,000 by 2040 by careful negotiations with the Met Council
prior to the adoption of the 2015 System Statements including the possibility of reducing density
expectations in sewer served areas and re-designating high density areas in the SE to commercial
5. Efficiently process/approve final plats, Gonyea (3), Chase, Pratt, Inwood and Engstrom for future
housing developments as prescribed by the Comprehensive Plan if directed by the City Council
6. Resolve zoning conflicts with the Metropolitan Airports Commission / MNDOT. Finalize Crossing
Strategy with Railroad.
7. Develop a transit oriented development plan for Hudson Boulevard to accommodate the Gateway
Corridor Bus Rapid Transit system.
8. Successfully manage development infrastructure construction to City specifications
Mission Statement: To create a City Code that is based on the development of an orderly community,
reflects state-of the-art municipal governance, and can be fairly understood and applied to the matter
regulated. To create a record retention system that provides orderly access and transparency.
2015 Goals & Objectives
1. Convert paper files from years 2000-2012 to Laserfiche record retention.
2. Prioritize 12 Municipal Code Updates (1 / Month)to bring Lake Elmo Code into 215t Century
3. Establish public document destruction plan consistent with MN State Statutes.
4. Conduct, in the Spring of 2015 an Open Meeting, Data Practices & Ethics Seminar for all elected and
appointed officials.
Mission Statement: To efficiently steward the tax dollars and other resources of the City of Lake Elmo in a
manner that eliminates waste, maximizes the investment of our residents and maintains an affordable tax
rate that is in the bottom quartile of MN Cities.
2015 Goals& Objectives
1. Execute against Performance Based Budgeting for the 2015 Budget. Provide Quarterly Snapshot to
City Council in April,July, October and Year End.
2. Complete City's Comprehensive Annual Financial Review prior to 2015 Borrowing.
3. Complete Audit by May 15th/ Maintain Moodys Aa2 Bond Rating & Standards & Poors AA+ Rating.
4. Implement ACH —Credit Card electronic payment system for fees, utility bills, etc.
S. Timely reporting of all assessments to Washington County and collection of fees for service. This
includes escrow offsets of developer related operational expenses in 2015
6. Perform a global review of the existing Sewer Billing System. This shall include examining our fee
structure for consistency and equity along with making sure we are using water usage as the gauge
for sewer invoicing.
7. In concert with the Community Development Department, maintain the master development
summaries for WAC & SAC connections
8. Complete and maintain water and sanitary sewer cash flow models
9. Create and maintain a global cash flow model that incorporates our future revenues and costs.
Mission Statement: To provide the resources and manpower to sufficiently protect taxpayers and their
property values from harm.
2015 Goals& Objectives
1. To effectively deploy the new 78' aerial/ engine and liquidate the old aerial for a fair price
2. Identify land, staffing and equipment needs for a single centralized fire station
3. To finish the first round of business fire inspections by the end of FY 2015
4. To develop a 10 year staffing & budget strategy with the Washington County Sheriffs to manage
growth
5. To reduce the number of chronic nuisance properties to more than 10 by the end of 2015
6. Improve permit review time to 5 working days or less.
7. Implement hearing appeal process for Code Enforcement and Animal Control Issues
8. To develop and implement a strict "completeness" acceptance policy on accepted development and
building plans
9. Based on available budget implement remote inspection/correction entry into initial phase
Mission Statement: To construct and maintain efficient infrastructure (streets and utilities)for the purpose
of providing safe thoroughfares, potable drinking water, and the elimination of waste.
2015 Goals& Objectives:
1. Construct water main line on Inwood to 1-94 corridor including the planning for a Water Tower#4
2. Complete Phase One of Downtown /Lake Elmo Ave. Reconstruction Partnership w/Washington
County
3. Prepare Phase Two of the Downtown / Lake Elmo Avenue Reconstruction Partnership w/
Washington County
4. Acquire land for Old Village Storm water Management Plan
5. Supervise to City Specification the developer constructed 5th Street from Inwood to Keats
6. Complete 201 System Analysis and make recommendations for future use
7. Reconstruct Eagle Point Blvd (on request) and assess 100%to business community
8. Complete PASR Rating of All Streets/ Update Beehive Street Inventory and Mapping
9. Update Street CIP and Adopt 2016-2020 Street CIP & 2016 Feasibility Reports
10. Prepare Phase 2 Olson Lake Trail Sewer Extension for 2016 Construction
Develop and standardize regular maintenance plans for water valves, lift stations, reducing valves
and other utility mechanicals.
Mission Statement: To allow Lake Elmo to develop as a community in an environmentally sustainable
manner at a pace that reflects "open space" character and marketplace realities.
2015 Goals & Objectives:
1. Adopt Redevelopment and Economic District for the Old Village (overlayed on the VMX area) via EDA
2. Develop policies on the use of economic development incentives including TIF, tax abatement,
business improvement district
3. To develop (EDA & Planning Commission) a business park in the SE quadrant at the corner of
Manning & Hudson Blvd. to optimize use and broaden the tax base
Mission Statement: To develop efficient and safe local transportation policy that allows for orderly, lawful
traffic flow.
2015 Goals & Objectives:
1. Complete and approve a Highway 36 corridor plan;
2. Actively participate in the design process for Phase II of reconstruction of Lake Elmo Avenue in 2015
including the development of a downtown streetscape improvement plan;
3. Train DPW Staff in the use of PASER road rating system, rate the roads, and develop the 2016-2020
CIP program for street maintenance, reconstruction and reclamation
4. Develop a "hybrid" urban-rural street design that handles drainage, but maintains open space feel
5. Develop formal shouldering program for rural road cross sections
6. Construct 5th
. 1 4 , 0
7right
Statement: To provide for an orderly process that allows for all Lake Elmo residents to exercise their
vote.
2015 Goals & Objectives: 2015 is a non-election year.
Mission Statement: To develop a comprehensive and fully accessible park, recreation and trail plan that
provides use opportunities for all citizens.
2015 Goals & Objectives:
1. Conduct feasibility study, be included in the Washington County Parks Commission Master Plan and
obtain grant funding for the construction of the Lake Elmo Regional Trail.
2. Complete 2015 Park Commission Strategic Plan of Work (see attached)
3. Complete Sun Fish Lake Park Utilization Plan
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ission Statement: To balance the monetary realities with the protection of natural resources of the City of
ke Elmo through carefully policy development, deliberate advocacy for clean groundwater, drinking water
and surface water, and proper management of storm water.
2015 Goals & Objectives:
1. Work with Continue to Pursue Economic Remedies of 31VI Contamination;
2. Actively participate in the Washington County Groundwater Coalition to protect our water resources
and monitor policy being developed by the Met Council on groundwater allocation
3. Develop and implement a storm water pond and facilities maintenance plan consistent with the MS4
permit
4. Participate in the (5) lake coalition with the Valley Branch Watershed District to control Eurasian
Milfoil
7R • 0 • - .
Mission Statement: To create a lean and efficient government that properly stewards taxpayer dollars and
resources.
2015 Goals & Objectives:
1. Complete 37 standard operating procedure protocols in the DPW to standardize operations and qualify
expectations;
2. Design a functional decision making tree that allows Council & Staff to prioritize day to day functions of
departments to improve workflow & efficiency
Mission Statement: To establish the public trust in policy-making by creating a productive, trust-base
meeting process that is relevant to the issues at hand and civil in dialogue.
2015 Goals & Objectives:
1. Complete 24 policy-focused meetings & 10 technically-based workshops;
2. Complete a full departmental orientation for Council Members Elect Fliflet and Lundgren to
seamless transition to new Council
3. Continue the creation of a citizen based Committee structure utilizing the expertise of the
community;
4. Complete an error free, sound record-keeping and technically sound broadcast of all affected
Planning Commission and City Council meetings.
Human Resources
Mission Statement: To establish best practices in the recruitment, performance management, and overall
welfare of the employees of the City of Lake Elmo
2015 Goals & Objectives
1. Streamline and contemporize the City of Lake Elmo Employee Handbook;
2. Develop new annual review process for technical & management staff;
3. Conduct 6 (1/ 2 month)team building and morale enhancing functions with all staff
4. Continue to work on wellness and proper utilization of health /dental insurances to keep the
premiums affordable for taxpayers
Mission Statement: The mission of the Lake Elmo Public Library volunteer program is to give community
members fulfilling or
to use their skills to enhance the lifelong learning of residents;to assist the
library staff in providing services and service enhancements that otherwise could not be achieved; and to
further the relationship between the public library and the community it serves.
2015 Goals& Objectives
1. Finalize Joint Powers Agreement between Library and Washington County so Lake Elmo residents
are spared the inconvenience of out of pocket expenses for Washington County Library access.
2. Work towards normalizing relations between the Lake Elmo Public Library and other libraries
throughout Minnesota, particularly Washington County, with the intention of inter-library loan
(including convenient a book access)
3. Establish more consistent and expanded evening and weekend hours.
4. Have paid staff person at the library during virtually all of the Library's open hours.