HomeMy WebLinkAboutItem 5 - OLT Pay Authorization - AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
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DATE: January 13, 2015 CONSENT ITEM # 5 AGENDA ITEM: Olson Lake Trail Sanitary Sewer Extension – Payment Authorization
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT: None.
This is a previously authorized capital improvement expense. Payment is proposed in accordance
with the Olson Lake Trail Sanitary Sewer Joint Powers Agreement between Oakdale and Lake Elmo dated April 23, 2013. Payment remains within the scope and budget authorized by the Lake Elmo City Council when awarding the project on August 6, 2013.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving an Invoice from the City of Oakdale for Lake Elmo’s cost share for the Olson Lake Trail Sanitary Sewer Extension project. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to approve Payment to the City of Oakdale in the amount of $113,270.29 for the Olson
Lake Trail Sanitary Sewer Extension project”.
City Council Meeting [Consent Agenda Item 5]
January 13, 2015
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LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The Olson Lake Trail Sanitary Sewer Extension project included the extension of sanitary sewer 580 feet north of an existing lift station, owned and operated by Oakdale, along the west
boulevard of Olson Lake Trail. This project provided sanitary sewer service to 7 properties; 5 properties in Lake Elmo and 2 properties in Oakdale. The project was designed, bid, contracted, inspected and constructed by the City of Oakdale, however the City of Lake Elmo was a project partner in that the project provided sanitary sewer service to 5 Lake Elmo properties and Lake Elmo has specially assessed these properties for the improvements. The project was completed
using a Joint Powers Agreement dated April 23, 2013 between the City of Oakdale and the City of Lake Elmo. The attached invoice is for Lake Elmo’s share of the Olson Lake Trail Sanitary Sewer Extension project. This project was constructed in 2013. PHASE 2 is tentatively planned for construction in
2016 when Washington County plans to resurface Olson Lake Trail (CSAH 13). The unit assessment for the initial project constructed in 2013 was $18,500 levied over a period of 15 years. This Pay Authorization represents the final project costs that are to be reimbursed to the City of
Oakdale. Final project costs include; Construction Costs, Contingencies, Engineering Services, Construction Administration and Legal, Fiscal, and Administration. The table below shows the final cost breakdown. OLSON LAKE TRAIL SANITARY SEWER EXTENSION: PHASE 1 FINAL PROJECT POST DESIGN FEASIBILITY REPORT Construction Costs: $138,896.20 $158,300 $96,000
Contingencies: $0.00 $4,700 $14,000
Easement and Right-of-way Acquisition: $0.00 $0 $0
Engineering Services (Report, Design, Construction): $32,991.74 $19,500 $19,000
Construction Administration, Staking and Observation: $0.00 $8,400 $6,000
Oakdale Administration Fees: $9,168.00 $800 $2,000
Legal, Fiscal and Administration: $1,339.42 $4,000 $4,000
TOTAL PROJECT COSTS $182,395.36 $195,700 $141,000 RECOMMENDATION:
Staff is recommending that the City Council consider approving, as part of the Consent Agenda,
an Invoice from the City of Oakdale for Lake Elmo’s cost share for the Olson Lake Trail Sanitary Sewer Extension project. If removed from the consent agenda, the recommended motion for the action is as follows:
City Council Meeting [Consent Agenda Item 5]
January 13, 2015
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“Move to approve Payment to the City of Oakdale in the amount of $113,270.29 for the Olson Lake Trail Sanitary Sewer Extension project”.
ATTACHMENT(S):
1. City of Oakdale Project Invoice.
2. Olson Lake Trail Sanitary Sewer Joint Powers Agreement between Oakdale and Lake Elmo dated April 23, 2013.