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Home My WebLink About1-13-15 Council Packet"I I IN Cfn' IAKEF Li\ 0 Alio-ion if to l'ravicle !.)/ta/aT PtiNic S t'friCif in a Fifcal/ry Irtn/e l'resorn'n (.://:).''s Open S cr,? NOTICE OF MEETING City Council Meeting Tuesday, January 13, 2015 7:00 P.M. City of Lake Elmo I 3800 Laverne Avenue North AGENDA A. Call to Order B. Pledge of Allegiance C. Roll Call D. Order of Business E. Swearing In of New Elected Officials F. Approval of Agenda G. Accept Minutes 1. Accept December 16, 2014 City Council Meeting 'n es H. Council Reports • Mayor • Council I. Presentations/Public Comments/Inquiries J. Finance ConsentAgenda 2. Approve Payment of Disbursements and Payroll 3. Section 34 Pressure Reduction Station - Pay Request No. 1 4. Lake Elmo Avenue Tnink Watermain Improvements - Pay Request No, 5 5. Olson Lake Trail Sanitary Sewer Project - Payment Authorization K. Other Consent Agenda 6. Designate Official Publication Newspaper of Record 7. Designate Official Depositories of Funds; Resolution No. 2015-01 8. Resolution Designating Data Practice Officials and Approving City's Data Practice Policy, Resolution No. 2015-02 9. Appoint City Engineer 10. Appoint City Attorney 11. Approve Resolution Calling for Public Hearing to Vacate A Portion Of Park Land; Resolution No. 2015-03 L. Regular Agenda 12. Appoint 2015 Acting Mayor 13. Appoint Required Officials to Fire Relief Association Board of Trustees 14. 3.2% Malt Liquor License - Kwik Trip PUBLIC HEARING 15. 2015 City of Lake Elmo Plan of Work 16. Review of current commissions and work groups 17. Planning Commission Appointments 18. Park Commis' sion Appointments 19. Library Board Appointments 20. Establishment of Council members to Council Committees 21. Council Protocol 22. Staff ProtocoVResponsibilities 23. Review of restriction imposed on Council Member Smith regarding staff communication M. Staff Reports and Announcements • City Administrator • City Attorney • Planning Director • City Engineer • Finance Director • City Clerk N. Executive Session to Receive Private Personnel Data O. Adjourn LAKE ELMO CITY COUNCIL MINUTES DECEMBER 16, 2014 CITY OF LAKE ELMO CITY COUNCIL MINUTES DECEMBER 16, 2014 Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Council Members WallyNelson,Justin Bloyer, and Mike Reeves. ABSENT: Council Member Smith Staff present: City Administrator Zuleger, City Attorney Snyder, City Planner Johnson, City Engineer Griffin, and City Clerk Bell. PLEDGE OF ALLIGENCE APPROVAL OF AGENDA MOTION: Owned Member Nelson moved TO APPROVE THE DECEMBER 16, 2014 CITY COUNCIL AGENDA AS AMENDED. Collwil illember ReePes Romderl the motiop. MOTION PASSED 4-0. ITEM 1: ACCEPT MINUTES THE DECEMBER 02, 2014 CITY COUNCIL MINUTES WERE APPROVED AS AMENDED BY CONSENSUS. COUNCIL REPORTS: Council Member Bloyer: attended milfoil prevention meeting. Mr. Bloyer shared his appreciation for Council Members Nelson and Reeves. He thanked them for their service to Lake Elmo, Council Member Reeves: no activity to report. 1-le said it has been a privilege and an honor to serve. He thanked everyone who he has worked with on the Council, Parks and Planning Commissions, HR Committee, and Administrator and staff. He wished the Mayor, Council Members Bloyer and Smith and Members -elect Fliflet and Lundgren the best. Council Member Nelson: attended Public Safety Committee meeting and Finance Committee meeting; worked with Conservation District to obtain refund for taxpayers; he thanked staff, Council, and the residents for the opportunity to serve. He commended Mayor Pearson on his dedication to the City. Mayor Pearson: thanked Council Members Nelson and Reeves for all the great work, dedication, and service to City. Mayor Pearson said he enjoyed working with them and getting to know them better. City Administrator Zuleger presented the City's first Certificate of Achievement for Excellence in Financial Reporting to Finance Chair Nelson. PUBLIC COMMENTS/INOLJIRIES Dave Carlson, 8554 Hidden Bay Trail N., thanked Council Members Reeves and Nelson for service to the City and Community. He also thanked the rest of the Council and staff for all the hard work He wished everyone a Merry Christmas. Council Member Bloyer left the room at 713pm. He returned at 7:15 prn. Paul and Nancy Hansen, 8024 Hill Trail N., thanked Council Members Reeves and Nelson for professional contributions and their volunteered time. Ray Strege, 8808 36,h St. N., thanked Council for the attention paid to the 2015 Street Improvements Project, especially Council Members Nelson and Reeves for continued work even after the election. He wished them and their families the best. Shane Weis, 8483 27,h St. N., Park Commis' sion Chair, thanked Council Member Reeves for hard work and contribution to the Parks Commission and thanked him for his professionalism. Pam Hartley, 10010 Tapestry Road, thanked Council Members Nelson and especially Reeves for his service to the Parks Corrunission. Page 1 of 5 LAKE ELMO CITY COUNCIL MINUTES DECEMBER 16, 2014 Larry Weiss, 9302 Stillwater Blvd., appreciates the hard work Council Members Reeves and Nelson have done for the community and people. He thanked them for all the good they have done for the City. He knows that they listened to the people. He hopes to see them involved again. Ed Nielsen, 9498 Stillwater Blvd., thanked the Council for helping his neighborhood. Everyone in the neighborhood is extremely grateful. He believes the Council and Mayor are excellent. Donovan Chase, 9125 Lake Jane Trail, thanked the council members for being approachable, easy to talk to, and not a bringing with them a lot of drama. Mayor Pearson read letter from resident and Fields of St Croix board member Jim Ogren expressing his appreciation for Council Members Reeves and Nelson and their hard work and understanding of the issues. Sc letter attache,/ as Kvbibil. PRESENTATIONS: ITEM 2: 2014 COMMUNITY DEVELOPMENT DEPARTMENT ANNUAL REPORT City Mariner Johnson presented the Community Development Department Annual Report. He estimated that it has been the busiest year in the history of the department. He noted some of the highlights such as the residential and commercial developments, the elimination of the MOU, and the County/City partnerships. The number of land use applications has doubled over 2013. Council Member Bloyer asked the net increase in new homes. There were 37 new homes constructed including 3 demolition and rebuilds. Thirteen pemits were issued in severed area. Total valuation is $27,000,000. There have been eight development projects at preliminary plat approval stage, which includes 1311 units. Of those, 190 units have received final plat approval. Council Member Reeves commended staff for the accomplishments. City Administrator Zuleger noted that in addition to the quantity of the accomplishments, staff maintained a reputation for thoroughness and holding developers to high standards. Mr. Johnson thanked the Planning anunission for all their hard work and long hours. Mr. Bloyer thanked staff. Council Member Nelson asked what the impact the total valuation had on the City. Finance Director Bendel estimated that it would be just under 1%. He also recounted his recent visit to the Lennar model homes. He urged people to visit them to take a look for themselves as to the quality before making a judgment. No formal Council action requested. City PlannerJohnson left the meeting. FINANCE CONSENT AGENDA 3. Approve Payment of Disbursements and Payroll in the amount of $603,802.88 4. Accept Financial Report dated November 30, 2014 5. Accept Building Report dated November 30, 2014 6. Accept City Assessor Report dated November 30, 2014 7. Authorize Certification to the Washington County Auditor for unpaid Water Utility Bills; Resolution No. 2014-97 8. 39th Street N: Street & Sanitary Sewer Improvements — Pay Request No. 3 9. 2014 Street Improvements — Pay Request No. 4 10. Diedrich -Rieder Easement Vacation MOTION: Comicil Arlember 8/oyer moped TO APPROVE THE FINANCE CONSENT AGENDA AS PRESENTED. Coirticil Member Renate secolded the motio,I, MOTION PASSED 4-0. OTHER CONSENT AGENDA Page 2 of 5 LAKE ELMO CITY COUNCIL MINUTES DECEMBER 16, 2014 11. Approve 2015 Mecting Calend.u- 12. Approve 2015 Fee Schedule; Ordinance 08-115 13. Approve Easement Encroachment Agreement - 5730 57th Street Cove N. MOTION: Council Atember 13/oyer moped TO APPROVE THE OTHER CONSENT AGENDA AS PRESENTED. Collthil Ne/soli ftvondecl the motiou, MOTION PASSED 4-0. REGULAR AGENDA ITEM 14: APPROVE 2015 CIP Finance Director Bendel presented the 2015 QP. The ltft parks mower was discussed and whether the $70K should be left in or a lesser amount and possibly purchasing two smaller mowers. Fifty thousand dollars was the estimated figure that would be sufficient for two smaller mowers. There would be no funding impact as it would come out of park funds. The Fire Command Vehicle replacements were discussed. It was explained that leasing may be an option and will continue to be looked into. It was noted that as these are emergency vehicles, the reliability is more critical than a typical vehicle. The new Warning Sirens coverage was explained. What the library's proposed ADA restrooms entail was explained. The Lake Elmo downtown revitalization project costs were explained. City Engineer Griffin explained the scope of the project was raised from $7.2 million to $8.1 million. He does not think it will actually be that high. City Administrator Zuleger recommended that the Council be cautious when it is considering the expenditures on the Downtown improvements. Some of the improvements have to happen, such as stormwater and sanitary sewer, but some amenities may not have the same return on investment. There will be a Council workshop on the Village- perhaps in January 2015, Mayor Pearson agreed that the cost may help make certain decisions throughout the process. He also wants the village business owners to have buy -in for items such as the burying of utility wires. Council Member Nelson asked about stormwater improvements. Mr. Zuleger explained the broader impact the stormwater project has on the village. It was noted that Cot -mast is expecting the City to pay for the burial of the utility wires; however, this is a 1-in-50 year opportunity to do that. Mayor Pearson is looking for input from EDA. Council Member Reeves pointed out that the policy of "growth pays for growth" may not he applicable here. There are certain aspects that need to be done, but there are some that are considered wants. What the "all in" costs include was explained. It does not include a village green. Mr. Nelson recommended increasing the $8.1 million figure. MOTION: Co!illeil Member Bloyer moryil TO POSTPONE THE FINAL 2015 CAPITAL IMPROVEMENT PLAN UNTIL FIRST MEETING INJAI4..TUARY tat Pear.coli seoinded motioll, Council Member Nelson said that the QP should have been done much earlier and must be done prior to the budget being approved. He would like this to be approved to deal with the 2015 debt. Council Member Bloyer thinks the decision should be made by the new council. The other council members noted that there are many decisions, such as the budget, that are approved by current councils and then assumed by the next or future councils. The next Council is not locked into spending the funds. MOTION FAILED 1-3 (NELSON, PEARSON, AND REEVES — NAY) MOTION: Alciyor Pcarson moped TO APPROVE THE 2015 CAPITAL IMPROVEMENT PLAN AS AMENDED: REDUCING THE PARK MOWER FUNDS TO $50K, MODIFYING DOWNTOWN REVITALIZATION TO "DOtrvToWN SEWER, ROAD IMPROVEMENTS, AND FLOOD 111ITIGATION," AND TO INCREASE $7.1M FIGURE TO 58.177 MILLION. Cortmil MeNber Reeves fecoided !be Council Member Nelson noted that as the CIP figures into future debt, the growth has to happen to pay for the debt. Page 3 of 5 LAKE ELMO CITY COUNCIL MINUTES DECEMBER 16, 2014 MOTION PASSED 4-0 NEW BUSINESS ITEM 12: 2015 PLAN OF WORK City Administrator Zuleger presented the 2015 Plan of Work He added finance goals of CIP done by 7/1, draft budget done by 8/15, budget books done by 10/1. He pointed out some of the significant highlights. The recent DNR White Bear Lake Lawsuit and its impact on Lake Ehno was sturunarized. It will be a significant issue in corning year for region. Council Member Reeves suggested additional 360°/peer reviews to HR section. Mayor Pearson asked about the progress on the rail road crossings. Mr. Zuleger said that progress is being made. STAFF REPORTS AND ANNOUNCEMENTS City Administrator Zuleger: Working on park issues; employee evaluations are finished; attended joint meeting with the County, successful Met Council meeting, Groundwater Coalition meeting; working on transferring Carriage Station park land and the well house. City Attorney Snyder: reviewing development documents; working on pool encroachment issue; received a tolling agreement extension from 3M. MOTION: Council Member NeLcon moven' TO EXTEND TOLLING AGREEMENT FOUR MONTHS. layor Pearson xecomied the motion. MOTION PASSED 4-0. A swan -Lary of the White Bear Lake groundwater lawsuit is forthcoming. City Engineer Griffin: refer to previously submitted written report. Planning: Mr. Zuleger provided report CSAH 17/Lake Elmo Ave open house went well. Considering minor redesign that will reduce impact on trees; Wildflower preliminary Plat has been submitted; Easton Village Final Plat has been submitted. City Finance Director: revising GIP, working on enterprise budgets, audit prep, cash -flow models, year-end financials; preparing assessments to County and sending out storrawater and Q4 water bills. City Clerk Bell: No report. Council Member Reeves complimented Mayor Pearson for being a courageous mayor. He also praised City Administrator Zuleger for his instnunemal leadership and bringing initiatives, such as civility, to the City Government. Mr. Zuleger again commended Council Member Nelson on his financial contributions and Council Member Reeves on his leadership and guidance on bringing civility to Council to get things done. EXECUTIVE SESSION CLOSED SESSION PER MN STATE STATUTE 13D.05 SUBD. 3(A) FOR ANNUAL PERFORMANCE REVIEW OF CITY ADMINISTRATOR DEAN ZULEGER MOTION: co/o/iIL\Iem/er Reeiv.,. moved TO ADJOURN TO CLOSED SESSION PURSUANT TO MN STATE STATUTE 13D.05 SUBD. 3(A) FOR ROUTINE ANNUAL PERFORMANCE REVIEW OF CITY ADMINISTRATOR DEAN ZULEGER. Cori/ Alember Blorer secogded the motion. MOTION PASSED 4-0. Entered closed session at 9:01 prn. MOTION: Owned lmik,i Reeved' moral TO OPEN EXECUTIVE. SESSION. 2o ici/ A se,:onded the motion. MOTION PASSED 4-0. Entered Executive Session at 9:15 pm. MOTION: Coumil Member Nelmll mop'/ TO CLOSE EXECUTIVE SESSION. Council Member Wore,- feconded the motion. MOTION PASSED 4-0. Exited Closed Session at 10:44 pm. Page 4 of 5 LAKE ELMO CITY COUNCIL MINUTES DECEMBER 16, 2014 MOTIOIV: Coto;/ Nd.on mover/ TO RECONVENE TO OPEN ALEETING. Cotoi,77 Member RCM's lei Wide" ihe M0/10//. MOTION PASSED 3-1 BLOIER - NAL Reconvened to Open Session at 10:44 pm. MOTION: Coll Art,, ';er Nelson mom/ TO ADJOURN Comi,•il zliembo- Rtypef fecathiol the moiloll. MOTION PASSED 4-0. Mayor Pearson Adjourned the meeting at 10:45 pm. ATTEST: Adam R. Bell, City Clerk LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Page 5 of 5 LAKE ELMO AYOR COUNCIL CO UNICATION DATE: January 13, 2015 CONSENT ITEM# 2 AGENDA ITEM: Approve Disbursements in the amount of $725,727.47 SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Dean Zuleger, City Administrator SUGGESTED ORDER OF BUSINESS: Introduction of Item ........................ ...... ..... .............., City Administrator Report/Presentation ....... ....... ..... ...City Administrator Questions from Council to Staff ........ ........................, Mayor Facilitates Call for Motion ............... ..... ........................................... Mayor & City Council Discussion ................................................... ....... ............. Mayor & City Council Action on ..... .................................. Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: $725,727.47 SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $725,727.47. No specific motion is needed as this is recommended to be part of the Consent Agenda. LEGISLATIVE HISTORY: NA -- page 1 -- City Council Tvleetinu [Consent Agoida hen January 13, 2015 BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # Amount Description ACH $ 14,734.53 Payroll Taxes to IRS & MN Dept of Revenue 1/08/15 ACH $ 6,399.04 Payroll Retirement to PERA 1/08/15 DD6012-DD6061 S 42,757.17 Payroll Dated (Direct Deposits) 1/08/15 42255-42297 $ 178,561.98 Accounts Payable Year End Run 12/31/14 2528-2539 S 720.00 Library Card Reimbursement Year End Run 12/31/14 42298-42335 $ 480,934.75 Accounts Payable 1/13/15 2540-2565 $ 1,620.00 Library. Card Reimbursement 1/13/15 TOTAL $ 725,727.47 RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve as part of the Consent Agenda the aforementioned disbursements in the amount of $725,727.47. ATTACHMENTS: Accounts Payable — check registers -- page 2 -- Accounts Payable To Be Paid Proof List User: PattyB Printed: 01105120 15 - 12:06 PM Batch: 002-01-2015 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # ANCOM ANCOM Communications, Inc_ 50150 12/31/2014 207.50 0,00 01/13/2015 5 pager chargers No 0000 101-420-2220-43230 Radio 50150 Tolul: ANCOM Total: 207.50 207,50 AUTONAT Auto Nation 271095 I 2/29/2014 40,00 0,00 003/7015 Payment Reconciliation Difference No 000(1 10 i -430-3120-422 I 0 Equipment Parts 271095 Total: 40.00 AUTONAT Total: 40,00 BAKERPAT Baker Patricia 2014-12 01/06/2015 1,050,00 0.00 0 I /13/2015 Contract Services - December 2014 No 0000 101-410-1520-43150 Contract Services 2014-12. 0 I /06/2015 900.00 0,00 01/13/2015 Contract Services - December 2014 No 0000 601-494-9400-43150 Contract Services 2014-12 01/06/2015 150.00 0.00 01/13/2015 Contract Services - December 2014 No 0000 602-495-9-150-43150 Contract Services 201-1-12 01/06/2015 900,00 0,00 01/13/2015 Contract Services - December 2014 No 0000 603-495-9500,43150 Con true' Services 2014-12 Total: 3,000„00 BAKERPAT Total: 3,000.00 C A C Companion Animal Control, LLC 12/31/2(114 500.00 0,00 01/1 3/2015 Animal Control Services - Decent her No 0000 I 01-420-2700-43150 Contract Services 11/31/2014 60.00 0,00 01/13/2015 Impoundment 7arn-7pm No 0000 101-420-2700-43(60 Impounding Total; 560.00 AP - To Be Paid Proof List (01/0)1/15 - 12:06 PM) Page 1 Invoice 4 Inv Date Amount Quantity Pm( Date Description Reference Task Type PO / Close POLine C A C Total: 560.00 CAMPION Campion Barrows & Assoc., Corp 11859 120117014 415.00 0,00 01/13/2015 Evaluation - W. McClellan No 0000 101-420-2220-43050 Physicals 12859 Total: 415.00 CAMPION Total: 415.00 CENCOLLL Century College 561484 10/30/2014 101-420-2220-44370 Conferences & Training 561484 Total: CENCOLLE Total: S25.00 0.00 01/13/2015 1/4Iy payment for CEU training No 0000 825.00 825.00 CTYBLOOM City of 131oomington Dec 2014 12/31/2014 31.50 0,00 01/13/2015 Lab Analysis No 0000 601-494-9400-43150 Contract Services Dec 2014 Total: 31.50 CTY BLOOM Total: 31,50 CTYOAKDA City of Oakdale 201409044343 09/04/2014 511.37 0.00 01/13/2015 Sewer Jetting No 0000 602-495-9450-43150 Contract Services 201409044343 Total: 511.31 CTYOAKDA Total: 512.32 CTYOAKDP City or Oakdale 201412104505 12/10/2014 113,270.29 602-495-9450-45300 Improvements Other Than Bldgs 201412104505 Total: I 13,270.29 CTYOAKDP Total: 113,271).29 DEPREY Deprcy Nate 2014 Payroll 12/31/2014 10 I-000-0000-21710 Ilealth 1-1SA 2014 Payroll Total: DEPREY Total: AP - To Be Paid Proof. List MI/OS/15 - (2:06 PM) 0.00 01/13/2015 Reimbursement for Olson Lake Trail Sewer 300.00 0.00 01/13/2015 Refund VISA deductions 300.00 300.00 No MOO No 11000 Page 2 Invoice ft Inv Date EMERGRES Emergency Response Solutions 3236 12/22/2014 101-420-2220-42400 Small Tools & Equipment 3236 Total: 3'50 12/23/2014 101-420-2220-42400 Small 'Fools & Equipment 3250 1113/7014 101-420-2220-42400 Small Tools & Equipment 3250 Total: EMERGRES Total: FOCUS Focus Eligincering„ 1635-1636 12/77/21)14 101-410-1930-43030 Engineering Services 1635-1636 12/27/2014 101-430-3100-43030 Engineering Services 1635-1636 Total: 1637-1640 12/27/2014 101-42(1-2400-43030 Engineering 1037-1640 12/27/2014 101-410-1910-43030 Engineering Services 1637-1640 12/27/2(114 101-430-3100-43030 Engineering Services 1637-1640 12/27/2014 601-494-9400-43030 Engineering Services 1637-1640 12/27/2014 602-495-9450-43030 Engineering Services 1037-1640 12/27/2014 603-490-9500-43030 Engineering Services 1637-1640 Total: 1641 12/27/2014 409-4 SO-8000-43030 Engineering Services 1641 12127/2014 409-480-S000-43030 Engineering Services 1641 12/27/2.014 409-480-8000-43030 Engineering Services 1641 12/27/2014 409-480-8000-43030 Engineering Services 1611 Total: 1642 12/27/2014 Ni1-494-9400-43030 Engineering Services 1642 Total: 1643 12127/2014 001-494-9400-43030 Engineering Services AP - To Be Paid Proof List (01108/15 - (2:06 PM) Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 560,00 0,00 01/13/2015 Replace 7 foam pails 560.00 7,682.30 0.00 01/13/2015 Replacement hose 20.00 0.00 0 1/13/2015 Stencil kit for marking hose 7,702.30 8.202.30 4,066.89 284,00 4,350.59 697.50 0.00 01/13/2015 General 0.00 01/13/2015 ROW 0.00 01/13/2015 Building 466.50 0.00 01/13/2015 Planning 755,00 0.00 01/13/2015 PW 1,602.00 0.00 01/13/2015 Water I ,2(14„50 0.00 01/1312015 Sewer 2,618,90 0.00 ()1/13/2015 Surface Water 7,344.40 59,00 1,702.00 67,50 764.00 2,592.50 0.00 01/13/2015 2014114 Transportation ,K,„ Traffic 0.00 01/13/2015 2014.115 Street System and Maintenance 0.00 01/13/2015 2014,116 Municipal State Aid 0,00 01/13/2015 2014.117 Capital Improvement Planning 260.00 0,00 01/13/2015 2012.128 Water System Design 260.00 43,00 0.00 01/13/2015 2012.129 Keats Waterman, No 0000 No 0(100 No 0000 No 1000 No (MOO No 0000 Nt 0000 No 0000 No 0000 No 01100 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 3 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task: Type PO # Close POLine # 1(143 12/27/20 14 57.00 0.00 01/13/2015 2012.129 Keats Ave Street - No 0000 409-480-8(1(10-43030 Engineering Services 1643 Total: I 00,00 1644 12127/2014 7,440.62 0.00 01/13/2015 2013.133 LE Ave Trunk Watennain No 0000 001-494-9400-43030 Engineering Services 1644 Total; 7,440.62 1645 12/27/2014 2,693.82 0.00 01/13/2015 2013.134 LE Ave Corridor No 0000 400--480-8000-43030 Engineering Services 1645 Total: 2,693.82 1646 12/27/2014 3,161.51 0.00 01/13/2015 2013.135 2014 Street Improvement No 0000 409-480-S000-43030 Engineering, Services 1646 Total: 3,161.51 1047 12/27/2014 1,655.75 0.00 01/13/2015 2014.131 39th Street Sewer No 0000 602-495-9450-43030 Engineering Services 1647 Total-. 1,655.75 1648 12/27/2014 782.50 0.00 01/13/2015 2014.137 Old Village Phase No 00011 409-480-8000-43030 Engineering Services 1648 Total: 782.50 I 649 17i/7/7014 739.50 0.00 01/13/2015 2014.140 Jane Road 201 Systems No 0000 602-495-945043030 Engineering Services 1649 Total: 739.50 1650 12/27/2014 860.50 0.00 01/13/2015 2013.126 Section 34 water No 00011 60 I —104-9400-43030 Engineering Services 1650 12/27/2014 1,290.75 0.00 01/13/2015 2013.126 Section 34 Sewer No 0000 607-495-9450-43030 Engineering Services 1650 Total: 2,151.25 1651 12/27/2014 564,00 0.00 01/13/2015 2013,13 I Well 4 Connecting No 0000 601-494-0400-43030 Engineering Services Watenriain 165 I Total: 564.00 1652 12/27/21)14 322.00 0.00 01/13/2015 2013.132 Pumphouse No 4 No 0000 001-494-9400-43030 Engineering Services 1652 Totzil: 321.00 1053 12/27/2014 2,527.22 0.00 01/13/2015 2012.130A Lerma 194 Corridor No 0000 8113-000-0000-22910 Developer Payments 1653 Total: 2,527.22 1654 12/27/2014 990.88 0.00 01/13/2015 2013.128 Amaris Homes No 0000 803-000-0000-22910 Developer Payments 1654 Total: 990.88 1655 12/27/2014 2,687,95 0.00 01113/2015 2013.130 Hunters Crossing No 0000 803-000-0000-22910 Developer Payments 1655 Total: 2,687.95 1656 12/27/2014 2,271.25 0.00 01/13/2015 2014.124 Engstrom Village No 0000 803-000-0000-22910 Developer Payments 1656 Total: 1,271.25 AP - To Be Paid Proof List (01/08/15 - (2:06 PM) Page 4 Invoice it Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine 1657 17177/2014 1,785.50 0.00 01/13/2015 2014.126 Easton Village - No 0000 803-000-0000-22910 Developer Payments 1657 Total: 1,785.50 1658 12/27i2014 590,41 0.00 01/13/2015 2014.127B Kwik Trip No 0000 $03_000-0000-229 ID Developer Payments 1658 Total: 590.4! 1659 12/27/2014 1,759.00 0.00 01/13[2015 Gonyea Parcel E No 0000 803-000-0000-22010 Developer Payments 1659 Total: 1,759.00 I 660 12/27/2014 84.50 0.00 01/13/2015 Eagle Point Medical No 0000 803-00i t-0000-22910 Developer Payments 1660 Total. 84.50 1661 12/27/2014 991.75 0.00 01/13/2015 Savanna 2nd Addition No 0000 803-000-t )000-229 I 0 Developer Payments 1661 Total: 991.75 1667 12/2.7/2014 1,134.63 0,00 01/13/2015 Inwood No 0000 803-000-0000-239 10 Developer Payments 1662 Total: 1,134.63 FOCUS Toral: 418,981.83 GEISLING Geislinger & Sons, INC Pay Request 1 12/29/2014 83,948.65 0.00 01/13/2015 2013,126 Section 34 PRV Station No 0000 60 I-494-9400-43030 Engineering Services Pay Request 1 Total: 83,948.65 GEISLING Total: 83,948.65 GMCONTR G.M. Contracting, Inc; Pay Request 5 12/30/2014 135,306.29 0.00 01/13/2015 2.013.133 LE Ave Trunk Watennain No 0000 601-494-9400-43030 Eng,ineering Services Pay Request 5 Total: 135,3(16.29 GMCONTR Total: 135,306.29 kaihrucl 1(atli Fuel Oil Service Co 491658 12/15/2014 558.58 0.00 01/13/2015 Fuel No 0000 101-430-3120-42120 Fuel, Oil and Fluids 491658 Total: 558,58 491659 12/15/2014 585.61 0.00 (.11/13/2015 Fuel No t1000 ID ! -430-.3120-42120 Fuel, Oil and Fluids 491659 Total: 58.5.61 491660 12/15/2014 1,802,27 0.00 01/13/2015 Fuel No 0000 101-130-3120-12120 Fuel, Oil and Fluids 491660 Total: 1,802.27 AP - To Be Paid Proof' List (0 Lin8i I 5 - I 2j16 PM) Page 5 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # kathfuel Total: 2,946.46 LANG RON Ron's Inspection Services, LLC S 01/05/2015 1,943.00 0.00 01/13/2015 Building Inspector Services No 0000 I 01 -4'20-2400-43150 Inspector Contract Services 8 1)1/05/21)15 250.32 0,00 01/13/2015 Building Inspector mileage No 0(100 101-420-2400=13310 Mileage 8 Total: LANG RON Total: LARSON Larson Diesel Service, Corp 141205004 11/05/2014 101-430-3125-44040 Repairs/Maint Eqpt 141205004 Total: 141208011 12./16/2014 101-430-3125-44(140 Repairs/Maint Eqpt 14120801 I Total: 141216(1(15 12/16/2014 1(11-430-3125-44040 Repairs/Maint Eqpt 141216005 Total: LARSON Total: LEOIL Lake Elmo Oil. Inc_ 12131/2014 101-420-2220-42120 Fuel. Oil and Fluids Total: 5393730 -12/31/2014 101-430-3120-42120 Fuel, Oil and Fluids 5393730 Total: LEOIL Total.; 2,193.32 /.193.32 513.63 0.00 01/13/2015 DOT M V Inspection and repair No 0000 513,63 927.07 0.00 01/13/2015 New Slack Adjuster No 0000 927.07 1,270.44 0.00 01/13/2015 New Spring - 98-2 No 0000 1,270.44 ?,711.14 282.40 0.00 (11/13/2015 Fuel No 0000 282.40 18,00 0.00 01/13/2015 Fuel No 0000 18.00 300.40 Lillie Newspapers Inc. Lillie Suburban 007148 12/31/2014 13.20 0.00 01/13/2015 Notice - Kwik Trip I D1-410-1450-43510 Public Notices 007148 12/31/2014 13.20 0.00 01/13/2015 Ordinance 08-115 101-410-1450-43510 Public Notices 00714S Total'. 26.40 Lillie Total: 26.40 AP - To Be Pdid Proof List t 01/08/15 - 12:06 PM) No MOO No 0000 Page 6 Invoice tt Inv Date MENARDSO Menards - Oakdale 64801 12/29/2014 101-450-5200-42150 Shop Materials 64801 Total: 64916 12/30/2014 I I -450-5200-44040 Repairs/Maim Eqpt 64916 12/3(1/2(114 101-430-3100-42400 Small Tools & Minor Equipment 64916 Total: 65015 12131/2014 101-450-5200 14040 Repairs/Maint Eqpt 65015 °fora!: ENARDSO Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # I 0.96 0.00 01/13/2015 Shop supplies No 0000 10,96 124.07 0.00 01/13/2015 Park Shelter Heater No 0000 37.96 0,00 01/13/2015 Chargers and .Adapter No 0000 162.03 39,00 0.00 01/13/2(115 Park Sheller heater No 0000 39.00 211.99 M 1 LL F_REX Mil!er Excavating, Inc. I 9036 12131/2014 2,762.25 0.00 01/13/2015 Water main break - 2939 Legion Ave No 0000 601-494-9400-14030 RepairslMaint Imp Not Bldgs 19036 Total: 2,762.25 MILLEREX Total: 2,762.25 ONECALL Gopher S tale One Coll 128705 12/3112014 74,05 0.00 01/13/2015 FTP Tickets - December No 0000 101-430-3100-43150 Contract Services 128705 Total: 74.05 ONECALL Total: 74.05 REGENTS Regent of the University of MN 300012558 12/042014 750.00 0.00 01/13/2015 LE Market Area Analysis No 0000 I 01-11 0-1910-43150 Contract Services 300012558 Total: 750.00 R EC ENFI.S "focal: 750.00 S&T S&T Otliec Products, Inc. 0 I OS8041 12/23/2014 27.64 0,00 01/13/2015 Adinin - Supplies I I I 0-1320-42000 Office Supplies 01QS804 I 12/23/2014 10.58 0.00 01/13/2015 Planning - Supplies 10 I -410-1910-42000 Office Supplies 01 QS8041 Total: 38.22 01 0S8900 I 2./29/20 I 4 26.50 0.00 01/13/2015 Council - Mise O1-410-1 I 10-44300 Miscellaneous 0 I OSS900 Total: 26.50 AP - To Be, Paid Proof' list (0 (In8/ I 5 - 12:06 PM) No MOO No 0000 No 0000 Page 7 Invoice # [nv 1)a fe S&T Total: ST1LLTOW Stithrater Towing Inc 50965 12116/2014 I 01-420-2220-44040 Repairs/Maint Eqpt 150965 Total: ST1LLTOW Total; \VASH-REC Washington County 0273878 01102/2015 101-410-1910-43030 Engineering Services P273878 01/02/2015 101-410-1910-43030 Engineering Services P273878 Total: P275472 01102/2015 101-4 10-1910-43030 Engineering Services P275472 Total: WASH-REC Total: WEEKSEND Weeks -End Signs S.: Graphics 2046 12/29/2014 601-494-9400-44300 Miscellaneous 2046 Total: WEEKSEND Total: ‘VIIEATON Wheaton Joseph 20150105 01/05/2015 101-000-0000-20802 Electrical Permit Fees Payable 20150105 Total: WHEATON Total: Report Total: AP - To Be Paid Proof List 4-01/08/15 - 12:06 PM) Amount Quantity Putt Date Description Reference Tack Type PO # Close POLine # 64.72 350.00 0.00 01/13/2015 Pull El from ditch 350.00 350.00 46.00 0.00 01/13/2015 Public Doc 4009216 46.00 0,00 01/13/2015 Public Doc 4009217 92.00 46.00 0.00 01./13/2015 Gonvea Homes Encroachment 46.01) 138.00 60.00 0.00 01/13/2015 Well House 4 Sign 60.00 60 00 2,012.17 0.00 01/13/2015 Electical Inspections - December 2.012.17 2,012.17 410,261 58 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page X Accounts Payable To Be Paid Proof List User: Patty13 Printed: 01/08/2015 - 12:25 PM Batch: 003-01-2015 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # COMCAST Coineast 12/27/2014 7.90 0.00 01/13/2015 Monthly Service No 0000 101-420-2220-44301) Miscellaneous Total: 7.90 CO VI CAST Total: 7.90 DELTA Delta Dental Of Minnesota 5798109 12/15/2014 1,687,05 0.00 01/13/2015 January 2015 Dental No 0000 101-000-00110-21706 [Medical Insurance 5798109 Total: 1,687,05 DELTA Total: 1,687.05 JANIKING Jani-King or Minnesota, Inc M1N01 (50447 (11/01/2015 326.00 0.00 01/13/2015 January Cleaning Services No 0000 101-410-1940-44010 Repairs/Maint Contractual Bldg MIN01150447 Total: 326.00 JANIKING Total: 326.00 LMCIT League of MN Cities Ins. Trust 200012334 01/01/2015 39,109.00 0.00 01/13/2015 Premium 2015 No 0000 I 01-000-0000-206410 Contracts Payable 200012334 Total: 39,109.00 LMCIT Total: 39,109.00 METCOU Metropolitan Council 1039835 01/07/2015 1,466.00 0.00 01/13/2015 Monthly Wastewater - Feb 2015 No 0000 602-495-9450-43820 Sewer Uiiliry - Met Council 1039835 Total: 1,466.00 METCOU Total: 1,466,00 Ap -10 Be Paid proof LAN) 0)(/08/15 - 12:25 PM) Page 1 Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type PO Close POLine METRO MU Metro Cities 36 12/31/2014 3.378.00 0.00 01/13/2015 Ivleinhership Dues 2015 Nn 0000 101-410-11 10-44330 Dues & Subscriptions 36 Total: 3,373.00 METRO MU Total: 3,378,00 NCPERS 566200-NCPERS Minnesota 5662115 12/22/0014 160,00 0,00 01/13/2015 January 2015 Premium No 0000 101-000-0000-21708 Other Benefits 5662 115 Total: 160.00 NCPERS Total; 160.00 RA.B0111N RABOU IN. INC 01/08/2015 2,500.00 0.00 01/13/2015 January installment - per contract No 0000 101-410-1320-43100 Assessing Services Total: 2,500.00 RABOIJIN Total: 2,500,00 SW/WC SW/WC Service Cooperatives CI 210-20 29/2014 21,405,00 0.00 01/13/2015 February 2015 premium No 0000 101-000-0000-2 1706 Medical Insurance C 1210-20 Total: 21.405,00 SW/WC Total: 21,405,00 WAS-S Fl ER Washinaton County 80705 01/02/2015 634.22 0.00 01/13/2015 Code Red -2015 No 0000 I 01-420-210043150 Law Enforcement Contract 30295 Total: 634.7' WAS-SHER Total: 634.22 Report Total: 70,673,17 AP - To Be Paid Proof List (0) /08/15 - 12:25 PM) Paz,e 2 Accounts Payable To Be Paid Proof List User: PotryB Printed: 12/30/2014 - 12:02 P Batch: 027-12-2014 Invoice Inv Date Amount Quantity Pmt Date Description Reference ACEFLARD Ace Hardware , Inc 158097 12/1S/2014 I 01-450-5200-42150 Shop Materials 158097 Total: ACEHA RD Total: A M AZONIN Arrrrton Inc 12/05/1014 200-450-5300-42500 Library Collection Maintenance 1 li10/2014 206-450-5300-42500 Library Collection Maintenance 12/05/2014 206-450-5300-42500 Library Collection Maintenance 11/10/2014 206-450-5300-42500 Library Collection Maintenance 12/05/2014 206-450-5300-42500 Library Collection Maintenance 11/10/2014 206-450-5300-42500 Library Collection Maintenance 12/05/2014 206-450-5300-42500 Library Collection Maintenance 11/10/2014 206-450-5300-42500 Library Collection Maintenance 12/05/2014 206-450-5300-42500 Library Collection Maintenance 11/10/2014 206-450-5300-42500 Library Collection Maintenance 12/05/2014 206-450-5300-42000 Office Supplies 11/10.2014 206-450-5300-42500 Library Collection Maintenance 12/05(20H 206-450-5300-42500 Library Collection Maintenance I 1.00 I 1.00 1 1.00 0,00 2/30/1014 Fasteners 236.31 0.00 12/30/2014 Adult hooks 58S.51 0,00 12/30/2014 Adult hooks 429.93 0.00 12/30/2014 Childrens hooks 221.46 0.00 12/30/2014 Chililrens books 20,87 0,00 12/30/2014 Audio 191.62 0,00 12/30.2014 Audio 6.49 0.00 12/30/2014 Tccn books 44.44 0.00 12/30/2014 Teen books 121.92 0.00 12730/2014 DV Ds 128,05 0,00 12/30/2014 DV Ds 63.14 0.00 12/30/2014 Office Supplies 38.02 0.00 12/30/20 14 Office supplies 29,95 0.00 12130/2014 Periodicals Task Type PO # Close POLine 11 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 AP - To Be Paid Proof List 12/30/14 - 12:02 PM) Page Invoice 0 ill V Date I I/10/2014 206-450-5300-42500 Library Collection Maintenance 12/05/2014 706-450-5300-42500 Library Collection Maintenance 11,1012014 206-450-5300-42500 Library Collection Maintenance Total: AM AZON IN Tomb 3ATI3 L13S Batteries l'Ius Bulbs 1)32-817695 I 2/22/2014 I 01420-2220-42400 Small Took & Equipment 032,517695 Total; BATBULBS Total: BOLTONME Bolton & N./4:11k, Inc 0172725 11/25/2014 601-494-9400-43030 Eneineerint Services 0172725 Total: 0173153 12/1212014 601-494-9400-43030 Engineering Services 0173153 12112/2014 602-495-9450-43030 Encincering Services 0173153 Total: (1173154 12/12./2021 409-450-8000-43030 Engineering Services 0173154 Total: (1173155 12/12/2014 607-495-9450-43030 Engineering Services (1173155 Total: BOLTONME Total: BRAUN Braun In Corporation B016959 12/09/2014 601-494-9400-43030 Engineering Services B016959 Total: BO I 6961 12109/2014 409-480-8000-43030 Engineering Services 13016961 I 2[09/2014 602-495-9450-43030 Engineering Services B016961 Total: AP - To Be Paid Proof List (12/30/14 - 12:1(2 PM) Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # 0.02 0,00 12/30/2014 previous charge No 0000 -1.32 0,00 12/30/2014 Credits No 0000 -28,21 0,00 12/30/2014 Credit No 0000 2,091.20 2.091.70 24.95 0.00 12/30/2014 Battery for flashlight No 0000 24.95 24,95 2,240,10 0.00 12/30/2014 2013.132 Pumphouse No 4 2,24(1.1(1 997.50 0.00 12/30/2014 2013.136 Section 34 water & sewer 665.00 0.00 12/30/2014 2013.136 Section 34 water & sewer 1,662.50 590,00 590,00 18,457,0(1 18,457,00 22,949,60 0,00 12/30/2014 2014 Street Improvements 0 00 I 2/30/2014 2014.1.31 39th Street - Sewer 1,241.00 0.00 12/30/2014 LE Ave Trunk Waten-nain 1,24 1.00 2,015,94 0.00 12/30/2014 39th Street - Street and Sewer 2,015.94 0.00 I 2/30/20 14 39th Street - Street and Sewer 4:031.88 No 011110 No 0000 No 0000 No 0000 ,No 00110 No 0000 No 0000 No 0(100 Page 2 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # E3RAUN Total: 5,272.88 CA RDINI EM 13 Cardinember Service 12182014 12118/2014 53.51 0.00 12/30/2(1)4 Holiday gas No 0000 101-420-2220-44300 !Miscellaneous 12182014 12/18/2014 28.99 0.00 12/30/2014 WSJ - No 0000 I 01-410-1320-44330 Ducs & Subscriptions 12182014 12/1812014 I 05.00 0.00 12/30/2014 U of NI - JZiertman No 0000 1 0 I --( )00-0000- 15500 Prepaid Items 12182014 12/18/2014 97.57 0.00 12/30/2014 Staff meeting - mice No 0000 I 01-410-1320-4430(1 ;Miscellaneous 12182))14 12/18/2014 56.20 0,00 12/30/2014 Plaques No 00(10 101-410-1110-44300 Miscellaneous 12182014 I 2118/20 I 4 64.24 0,00 12/30(2014 Park meeting No 0000 101-450-5200-44300 kliscellaneous 12182014 12/18/2014 249.99 0,00 12/30/2014 Printer No 0000 101-430-3100-43180 Information lleelinology/Web 12182014 12/18/2014 3,50 0.00 12/30/2014 parking No MOO I 0 I -41 0- I 0 10-44300 Miscellaneous 12182014 Total: 659.00 CARDMEMB Total: 659,00 CA RQUE,'Sll Car Quest Auto Parts 336390 1.1/11/2014 35,58 0.00 12/30/2014 Service repair and parts I 01-430-3125-14040 Repairs/Maim Eqpt 336396 Total: 35.58 336609 12/I8/20 14 55.68 0.00 12/30/2014 Service repair and parts 101-430-3125-44040 Repairs/Maint Eqpt 336609 Total: 55.68 336938 1//18/2014 178,79 0.00 12/30/2014 Service repair and parts 101-430-3125-44040 RepairsiNlaint Eqpt 336938 Total: 178.79 CA RQUEST Total: 270.05 CDW CDW Government Inc. PQ85695 09/24/2014 371.55 0.00 12/30/2014 Printer 101-420-2220-43180 Information Technology/Web PQ85695 Total: 371.55 PW93918 I 0/06/2014 138,96 0.00 12/30/2014 Power adapter 101-420-2220-43154) In Ihrmation Technology/Web PW93918 Total: 138,96 Q1104009 10/22/2014 250.59 0.00 12/30/2014 Warranty 101-420-2220-43 ISO Infoimation Technology/Web AP - To Be Paid Proof List (12/3(1/14 - 12:02 PM) Nu No No No 0000 No 0000 No 0000 Page 3 0000 0000 Invoice 0 Inv Dale QI-104000 10/77/2014 101-420-2220-431S0 InCortnation Technology/Web QH04009 10/22/2014 101-420-2220-431 SO IntOrmation Technology/Web QI-104009 10/72/2014 101-420-2220-43180 Information Technology/Web Q H04009 Total: QZ79259 I 112612014 I 0 1 -420-2220-431SO Inin-nation Technology/Web QZ79259 Total: CDW Total: CENTURYL CenturyLink 12162(114 12/16/2014 709-450-5300-43210 Telephone 12102(114 12/16/20141 200-450-5300-43250 Internet 12162(114 Total: CEN YL Total: COMPASS Compass Minerals 71773039 17/16/2014 101-430-3125-42290 Sand/Salt 71273039 Total: COMPASS Total: CTYOAKDP City orOakdale 1014121(14492, 12/10/2014 101-420-2220-44040 Repairs/Maim Eqpt 201412104492 201412104504 12/10/2014 1111-420-2220-44040 Repairs/MainL.'qpt 201412104504 Total: CTVOAK DP Total: DELAPP DeLapp Steve 12/29/2014 '06-450-5300-42000 Office Supplies 17/29120 1.1 706-450-530(1-42000 Office Supplies 1/1917014 206-450-5300-42000 Office Supplies AP - To 113,: Paid Proof List (12/30/14 - (2:02 PM) Amount Quantity Pint Date Description 2,761.71 102.41 457.10 3,631.81 542.69 542.69 4,635.01 0.00 12/30/2014 Motion Tablet 0,00 12/30/2014 Mobile Doc 0.00 12/30/2014 Docking. Station 0.00 12/30/2014 Mobile Doe Reference 126.99 0.00 12/30/2014 Phone Service - Library 74.75 0.00 12130/2014 Internet Service - Library 201.74 201.74 17,127,47 17,127.47 17,127,47 610.20 610.20 150,00 150.00 760.20 30.79 72.41 S3.48 0.00 12/30/2(114 Road Salt 0.00 12/30'2014 T2 - replace batteries 0.00 12/30,12014 CV! repair tire rims 0.00 12/30/2014 Light 0.00 1213012014 Light and bolt 0.00 12/30/2014 clock and supplies Task Type PO # Close POLine No No No No No No No No No No No WOO 0000 0000 00110 ONO 0000 0000 11000 0000 0000 0000 0000 Page 4 Envoi cc # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine 12/29/21114 106-450-5300-42000 Office Supplies I 2129/2014 '06-450-5300-42000 Office Supplies 12/2912014 106-450-5300-421100 Office Supplies 12/2912014 106-450-5300-42000 Office Supplies Total: DE LAPP Total: EMERGAUT Emergency Automotive Tech, Inc LG121714-1 12/17/2014 1 01-430-3125-44040 Repairs/Main( Eqpt LGI21714-1 Total: EMERGAUT Total: FM ERGRES Emergency Response Solutions 3055 I 1/24/2014 410-480-801/0-45500 Vehicles 3055 Total: EMERGRES Total: EMMONS&O Emmons & Olivier Resources Inc 0156562 12i10/2014 803-000-0000-22910 Developer Payments 0156562 12/10/2014 A)3-000-0000-22910 Developer Payments 0156562 Total: ENIMONSt.'v.:0 EXPRESS Express Services, Inc 15 I 80696-5 12/22/2014 101-410-1320-43150 Contract Services 15180696-5 Total: EXPRESS Total: FOCUS Focus Engineering, Inc. 1575-1576 I I/29/2014 11/1--110-1930-43030 Engineering Services 32.47 0.00 12/30/2014 paint 42.74 0.00 12/30/20 14 ligh tbulbs 9.36 0.00 I 2/3012014 paint 6.37 0.00 12/30/2014 chairs 277.62 277.62 108.79 0.00 12/30/2014 Stobe 80-1 Damp 108.79 108.79 11,545.74 0.00 12/30/2014 Hose for new ladder truck 11,545.74 I 1.545.74 385.84 0.00 12/30/2014 2014.133 Village Park Preserve 425.25 0.00 12/30./2(114 2014-136 Easton Village SI 1,09 811.09 AP - 10 13e Paid Proof List (12/30:1 4 - 12:02 PM) 56.00 0.00 12/30/2014 Temp Services 56.00 56.00 1,990.00 0.00 12/30/2014 General No 0000 No 0000 No No 0000 0000 No 0000 No 0000 No 0000 No 0000 Nu 00011 Page 5 Invoice ft Inv Date Amount QI Wiry Pmt Date Description Reference Task Type PO # Close POLine fi 1575-1576 11179/2014 2,385.75 0.00 12/30/2014 ROW No 11000 101-430-3100-43030 Engineering Services 1575-1576 Total: 4,375.75 1577-1580 11/29/7014 594.00 0.00 12/30/2014 Building Nu 0000 I 01-430-2400-43030 Engineering 1577-1580 11/29/2014 1,12E38 0.00 12/30/2014 Planning No 0000 101-410-1910-43030 Engineering Services 1577-1580 1 I /29/2014 157.50 0,00 12/30/2014 parks No 0000 404-480-8000-43030 Engineering Services 1577-1580 11;29'2014 805.50 0.00 12/30/2014 PW No 0000 101-430-3100-431130 Engineering Services 1577-1580 I I /29/2014 3,844,75 0.00 12/30/2014 Sewer No 0000 602-495-9450-43030 Engineering Services 1577-1580 11/29/2014 729.54 0,00 12/30/2014 Surface Water No Ot WO 603-496-9500-43030 Engineering Services 1577-1580 Total: 7,252.67 1.581 'l I I /29/20 14 1,463.00 0.00 12/3012014 2014.114 Transportation & Traffic No 00(10 409-4S0-8000-43030 Engineering Services 158 I Total: 1,463.1)0 1583 I I/2012014 580.00 0.00 12/30/2014 2012.128 Water System Design Ni) 0000 601-494-9400-43030 Engineering, Services 1583 Total: 580,00 1584 11/29/2014 241).00 0.00 12/30/2(114 2013,125 Production Well 4 No 0004 601-494-9400-43030 Engineering Services 1584 Total: 240.00 I 585 11/2912014 163,80 0.00 12/30/2014 2013.126 Section 34 Water No 0000 601-494-9400-430311 Engineering Services 1585 11/2912014 245,70 0.00 12/30/2(114 2013.126 Section 34 Sewer No 0000 602-495-9-15(1-43030 Engineering Services 1585 Total: 409,50 1586 11/29/2014 206.50 0.00 12/30.'2014 2013.127 CSAH 15 Corridor Mgmt No 0000 n02-495-9450-43030 Engineering Services 1586 Tottil; 206.50 1587 11/29/2014 993,25 0.00 12/30/2014 2013.131 Well 4 Connection No 0000 601-494-9400-43030 Engineering Services Warcrmain 1587 Total'. 993.25 1588 1 I/29/2014 1,488.75 0.00 12/30/2014 2013.132 Pumphouse 4 No 0000 601 -494-9400-43030 Engineering Services 1588 Total: 1,488.75 1589 11/29/2014 10,437.94 0.00 12/30/2014 2013.133 LE Ave Trunk Watermoin No 0000 601 -494-9400-43030 Engineering Services 1589 Total: 19,437.94 1590 11/79/2014 1,637.06 0.00 12/30/2014 2(313,134 LE Ave Corridor No 0000 409-480-8000-43030 Enginccring Services Improvement 1590 Total: 1,637,06 AP - To Be Paid Proof List (12/30/14 - (2:02 PM) Page 6 Invoice # Env Date Amount Quantity Prat Date Description Reference Task. Type l'O # Close POLine # 1591 1 I /1917014 3,646.66 0.00 12/30/2014 2013.135 2014 Street Impr Feas No 0000 409-480-8000-43030 E'tigineering Services 1591 Total: 3,640,66 1591 11/29/2014 3,941.70 0.00 12/30/2014 2014.131 39th St N - Street No 0000 409-480-8000-43030 Engineering Services 1592 Total: 3,94 1.70 1593 11/29/2014 191.50 0.00 12/30/2014 2014.135 Beehive Asset Management No 00(10 409-480-8000-43030 Engineering Services 1593 Total: 192.50 1594 11/7912014 512.50 0.00 12/30/2014 2014.137 Old Village Phase I No 0000 409-480-S000-43030 Engineering Services 1594 Total: 512.50 1595 1 1 /1912014 388,00 0.00 13/30/2014 2014,140 Jane Road 201 Systems No 0000 601-495-94.50-43030 Engineering Services 1595 Total: 388.00 1596 I 1/29/2014 3,433,12 0.00 12/30/2014 2012. 130A Lennar 194 Corridor No 0000 803-000-01100-229 I 0 Developer Payments 1596 Total: 3,433.12 1597 11/19/2014 1,978.13 0.00 I 2/30/2014 2013.128 Arnnris 1 lomes No 0000 803-000-0000-22910 Developer Payments 1597 Total: 1,978.23 1598 I 1/29/2014 94.50 ((.00 12/30/2014 2013.129 Hammes No 0000 803-000-0000-22910 Developer Payments 1598 Total: 94.50 1599 11/29/2014 8.526,59 0.00 12/30/20 I 4 2013. I 30 Hunters Crossing No 000 803-000-0000-12910 Developer Payments 1599 Total: 8,526.59 1600 I I /29/2014 59.00 0,00 12/30/2011 2014.124 Engstrom No Or 00 803-000-0000-229 I 0 Developer Payments 1600 Total: 59,00 1o01 11/29/2014 2,845,44 0,00 12/30/2014 2014.126 Easton Village - No 0000 803-000-00110-229 I 0 Developer PayinelitS 100 I Total: 2,845.44 1601 I I/29/2014 1,431.52 ((.00 12130/2014 2014. I 27B Lakewood Crossing - Kwik No 000(1 803-000-0000-22910 Developer Payments Trip I 602 Total: 1.431.52 I 003 11/29/2014 2,448.50 0.00 17/30/1014 2014,133 Gonyea - Parcel E _ No 000(1 8.13-000-0000-22) I 0 Developer Payments 1603 Total: 2,448.50 1004 1112912014 9,724.58 0.00 11/30/2014 21114.138 Savonna 2nd Addition No 0000 803-000-00110-22910 Developer Payments 1604 Total: 9,724.58 1605 11.'29/2014 3,379,44 0,00 12/30/2014 2014.139 Inwood Hans haven No 0000 803-000-0000-229 I 0 Developer Payments 1605 Total: 3,379.44 Al' - To Be Paid 'root' List ( 1 2/30/14 - 12:02 PM 1 Pace 7 Invoice # InsDate Amount Quantity Pmt Date Description Reference Task Type PO 4 Close POLine # FOCUS Total: 80,686.70 GKS ERN,' IC G&K Services I 182540471 I 0/0612014 101-130-3100-44170 Uniforms 1182.5411471 Total: 11825518-25 10/13/2014 101-430-3100-44 I 70 Unifonris 1182551825 Total: 1 82563213 10/20/2014 101-430-3 I 0(1-4417(1 Uniforms 1182563213 Total: 1182574471 10/1711014 101-430-3100-44170 Uniforms 1182574471 Total: 1182653775 12/15/2014 101-430-3 100-44170 Uniforms 1182653775 Total: I 182665084 12/22/2014 I 01-430-3100-4-117(1 Uniforms 1182665(184 Total: I 182676592 12[29/2014 1(11-43()-3100-44170 Uniforms 1182676592 Total: GI(SER V IC Total; 36.76 0.00 12/30/2014 Uniforms No 0000 36.76 36.76 0.00 12/30/2014 Uniforms No 0000 36.76 36.76 0.00 12/30/2014 Uniforms No 1.1000 36.76 36.76 0.00 12/30/2014 Uniforms No 0000 36,76 37.90 0,00 1213012014 Uniforms No ONO 37.90 37.80 0,00 12/30(2014 Uniforms No 0000 37.80 37.80 0.00 12/30/201,1 tin iforms No 0000 37.80 260.54 HOLIDAYC Holiday Credit Office 12/15/2014 345.42 0,00 12/30/2014 Fuel Ni 0000 I 01-420-2220-42 120 Fuel. Oil and Fluids Total: 345.42 HOLIDAYC Total: 345.42 LANDMARK Landmark, Inc. 2013-386 12/11/2014 803-000-0000-22900 Deposits Payable 2(113-386 Total: LANDMARK Total: 5,000.00 0.00 12/30/2014 Release Escrow 11647 58th ST No 0000 5,000,00 5,000.00 LEOIL Lake Elmo Oil, Inc. I 113012014 119,50 0.00 12/30/2014 Fuel No 0000 101-120-2220-42120 Fuel, Oil and Fluids Total: 119.50 AP - To Be Paid Proof USA (11'30/14 - 12;02 PM) Page 8 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # LEOIL Total: 119.50 LINNER Linncr Electric Company, Inc. 24092 12/1(1/2(114 214.00 0.00 12/30/2014 Holiday Light Repuir 204-450-5200-44300 Miscellaneous 24092 Total: 214.00 LINNER Total: 214.00 LOOT Loftier Companies, Inc. 1882416 12/10/2014 101-410-.1940-44040 Re)Jairs/MinE Contractual Eqpt 1882416 Total: LOH: Total: MCCORNIAC McCormack Classic Construction 2013-460 12/19/2014 S03-000-0000-22900 Deposits Payable 2013-460 Total: MCCORM AC Total: No 0000 S21.38 0.00 12/30/2014 Copy machine contract & overage No 000 821.38 821.38 4,900.00 0,00 12/30/2014 Escrow Release - 1668 Ivy Ave No 0000 4,900.00 4,900.00 N1CMA MN City/County Mgrrit. Assoc, 12/30/2014 135.60 0,00 12/30/2014 Membership - Dean Zulciter No 01)00 101-4 I 0-1320-44330 Dues & Suhseript ions Total: 135.60 MCM A Total: 135.60 MENARIBO Mcnards - Oakdale 55691 09/12/2014 87.6S 0.00 12/30/2014 Station supplies 101-420-2220-44300 Miscellaneous 55691 Total: 87.68 56588 09123P014 6.05 0.00 12/30/2014 Supplies 101-420-2220-42210 Equipment Parts 56588 Total: 6.05 57042 09/29/201 4 5.57 0.00 12/30/2014 Supplies 101 -420-222.042210 Equipment Parts 57042 Total: 5,57 63288 12117/2014 121.05 0.00 12/30/2014 Building maim 101-430-3100-44010 Rcpairs/Maint Bldg 63288 Total: 121.05 63810 12/17/2014 20.34 0.00 12/30/2014 Shop material 101-4511-5200-42150 Shop Materials AP - lo Be Paid Proof- List (12/30/14 - 12:02 PM1 0000 No 0000 No 0000 No 0000 No 0000 Page 9 Invoice ti lnv Dale Antonia Quantity Pmt Date Description Reference Task Type PO It Close POLine 638 I 0 Total: 20.34 M EN AR DSO Toia 1: 240.69 N'IENARDST NI enards - Still water 54701 I I /26/2014 3.17 0.00 I 2/30/2014 Battcry for opener No 0000 1 01-420-2220-440 10 Repa irs/M int Bldg 54701 Total: 3.17 57042 1 1/26/2014 5.57 0,00 12/30/2014 rape No 0000 101_420-2220-44010 Repairs/Nlaini Bldg 57042 Total: 5.57 MENARDST Total- S.74 MILIEUX Millcr Excavating, Inc. 18998 12/18/2014 2,566.50 0,00 12/30/2014 Water main break 3296 LE Avenue No 0000 60 I-494-0400-46400 Water Mains 18998 Total: 2,566.50 MI LEFREN Total: 2,566.50 POMPS Pomp's Tire Service, Inc. 210145416 11/21/2014 554.76 0.00 12/30/2014 Tires - Utiliry Van No 00(10 601-494-9400-44030 Repairs\ Maint Imp Not Bldgs 210145416 Total: 554,76 POM PS Total: 554.76 RIV RCOOP River Country Cooperative 11/30i2014 306.94 0,00 12/30/2014 Fuel No 0000 101-420-2220-42120 Fuel, Oil and Fluids Total: 396.94 RI V R.COOP Total: 396,94 S&T S&T Office Products. Inc, 01QS1371 12/09/2014 101-410-1320-42000 Office Supplies O1OS1371 Total: svr 4.06 0,00 12/3(1/24)14 Office Supplies - admin No 0000 4.96 4.96 SE LECTAC SelectAceount 1061880 1710.517014 8„44 0.00 12/30/2014 Fee 11/01 -II/30./14 101-410-1520-43150 Contract Services 1061880 Total; 8.44 AP - To Be Paid Proof List 1,12/30/14 - 12:02 PM) No 0000 Page 10 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POI-ine 107070 I 17/05/7014 t/1-410-1520-43150 Contract Services 1070201 Total: SELECTAC Total; S.44 0.00 12/30/2014 Fee 12/01-12/31/14 No 0000 8.44 16.88 SPRINT Sprint 761950227-133 12114/2014 59.57 0.00 12/30/2014 Adrn in - Cell No 0000 101-410-1940-43210 Telephone 76 I 950227-133 12/14/2014 2.21.58 0.00 12/30/2014 Fire - cell No 0000 101-420-2220-43210 Telephone 761950727-133 12/14/2014 43.63 0,00 12/30/2014 Building - cell No 0000 101-420-2400-43210 Telephone 761950227-133 12114/2014 85.29 ((.00 12/30/201 4 PW - cell No 0000 101-430-3100-43210 Telephone 761950227-133 12114/2014 85.16 0.00 12/30/2014 Parks - Cell No 0000 I 01-450-5200-43210 Telephone 761950227-133 17/1417014 55.28 0,00 I 2/30/2014 Taxpayer Service - Cell No 0000 I 111-110-1450-432 I 0 Telephone 761950227-133 12114/2014 14,70 0.00 12/30/2014 Planning - Cell No 0000 101-410-1910-43210 Telephone 761950227-133 Total: 565.2 I SPRINT Total: 565.21 SRFCONSLI SRF Consulting Group, Inc 12/18/2014 2,448.93 0.00 12/30/2014 Inwoodk PUD - 5th Street Review No 1101)(1 803-000-0000-229 0 Developer Payments Total: 2,448.93 SRFCONSU Toral: 2,448.93 TDS TDS Metrocom - LLC 651-779-8882 12/13/2014 89.45 ((.00 12/30/2014 Fire - Lines 101-420-2220-43210 Telephone 651-779-5552 12113/2014 717.53 0,00 12/30/2014 PW Lines 101-430-3 I 00-43210 Telephone 651-779-8882 12/13/2014 82.50 0.00 12/30/2014 Lift Station Alarms 602-495-9450-43210 Telephone 651-779-8882 1211312014 43.25 0.00 12/30/2014 Well House 2 alarnns 6111-494-9400-43210 Telephone 651-779-8882 Total: 432.73 TDS Total: 432.73 AP - To Be Paid Proof List (12/30/14 - 12:02 PM) No 0606 No 0006 No 001)0 No 0000 Page 11 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine tt TKDA TKDA, Inc. 002014004187 12110/2014 3,838.52 0.00 12/30/2014 2013.133 LE Ave Trunk Watennain - No 00011 601-494-9400-43010 Engineering Services 002014004 187 Total: 3,838.52 00014004188 12/10/2014 79.43 0.00 12/3(1/2(114 2013.123 LE Ave Sewer No 0000 602-495-9450-43030 Erwineering Services 002014004188 Total: 79.43 Ifk.DA Total: 3,917.95 TRKLITI Truck Utilities Inc. 278120 12/11/2014 49.14 0.00 12/30/2014 Clamps/Couplers No (1000 101-430-3125-44040 Repairs/Maint Eqpt 278120 Total: 49.)4 TRKUT1 Total: 49.14 WASHCONS Washington Conservation Dist. 3083 12/31/2014 556.25 0.0(1 12/30/2014 4th of four bilIins - Shared Educator No 0000 603-496-95(10-44370 Conferences & Training 3083 Total: 556.25 WAS HCONS Total: 556,25 WASRADIO Washin uton County 79993 12/15/2(.114 300.06 0,00 12/30/2014 Radio Fee No WOO 101-430-3100-43230 Radio 79993 Total: 300,06 70994 12/15/2014 3,800,76 0.00 12(30/2014 1/4 yearly fee for SOO MHz radios No 0000 10 I-4'0-2-'20-43230 Radio 79994 Total: 3,800.76 WASRADIO Total: 4,100.82 Whiteani White Anita 1211612014 55.00 0.00 12/30/2014 Cable Operations CC meeting No ()01)(1 101-410-1450-43620 Cable Operations 55.00 W1iiteaiii Total: 55.00 Report Total: I 75,2s0,98 AP - To Be Paid Proof List (12/30114 - 12:02 PM) Page 12 Accounts Payable To Be Paid Proof List User: PattyB Printed: 12/31,2014 - 10:01 AM Batch: 028-12-2014 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO 0 Close POLine DONA LDSA Donald Salvcrdd & Associates 17/30.2014 600.00 0.00 12130/2014 Local Government -2015 Leadership No 0000 101 -000-0t100- 15500 Prepaid Items Growt Total: 600,00 DONALDSA Total: 600.00 LEASSOC Lake Elmo Associales, LLP 12/3172014 2,461.00 0.00 12/30/2014 January 2015 Rent No 0000 101-000-00011-15500 Prepaid I ions Total: 2,461.00 LEASSOC Total: 2,461.00 VAS f ITAX Washington County 75342 12,11012014 250,00 0,00 12/3012014 Website subscription 0000 I 0 -000_0000-15500 Prepaid Items 75342 Total: 250.00 WASI-ITAN Total: 250,00 Report Total: 3,311,00 AP - To Be Paid Proof List (12/31/14 - 10:01 AM) Pa 'IC CITY 01' LAKE ELMO AYOR & COUNCIL COMMUNICATION DATE: January 13, 2015 CONSENT ITEM # AGENDA ITEM: Section 34 Pressure Reducing Valve Stations — Pay Request No. 1 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Dean A. Zuleger, City Administrator SUGGESTED ORDER OF BUSINESS if removed from the Consent Aeendal,: Questions from Council to Staff ...... . ........ ......,.. Public Input, if Appropriate........................„........ Callfor Motion ......................................... .......... ............ Discussion............ ..... . ..... .,................................ ...... ..... Action on Motion..... ..... ........ ...... .....................„......„...... POLICY RECOMMENDER: Engineering. FISCAL IMPACT: None. Mayor Facilitates ......Mayor Facilitates Mayor & City Council Mayor & City Council ....... Mayor Facilitates Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 1 for the Section 34 Pressure Reducing Valve Stations project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. I to Geislinger & Sons Inc. in the amount of $83,948.65 for the Section 34 Pressure Reducing Valve Stations". -- page 1 -- City Council Meeting [Consent Agenda Item 3] January 13, 20 15 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Geislinger & Sons Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 1 in the amount of $83,948.65. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $4,418.35. The improvements include two precast concrete water pressure reducing valve stations and associated utility and site work with one PRV station to be installed along the Hudson Boulevard trunk watermain near the new Kwik Trip service station and one within the Savona 2" Addition. The pressure reduction stations are required to reduce the operating pressures for properties located in the low pressure zone areas of Section 34. The high pressure zone is located in the southwest part of the City including most of Section 33 and 34 with the east end of Section 34 transitioning down to the Low Pressure Zone. The project is being completed as a public improvement project with the costs fully assessed against the Section 34 properties. The project was awarded for construction by the City Council on October 21, 2014. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 1 for the Section 34 Pressure Reducing Valve Stations project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 1 to Geislinger & Sons Inc. in the amount of $83,948.65, for the Section 34 Pressure Reducing Valve Stations'. ATTACHMENT: Partial Pay Estimate No. 1 -- page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO, 1 SECTION 34 PRESSURE REDUCING VALVE STATIONS PROJECT NO. 2013.126 PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, P.E., CITY ENGINEER CONTRACT CHANGE ORDER SUMMARY Amount Additions Deductions Approval Date TOTALS NET CHANGE START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: $0.00 $0.0 11/24/2014 12/19/2014 5/22/2015 FOCUS ENGINEERING, inc. PERIOD OF ESTIMATE FROM 11/24/2014 TO 12/23/2014 CONTRACTOR: GEISLINGER AND SONS, INC. 511 CENTRAL AVE S P.O. BOX 437 WATKINS, MN 55389 ATTN: JEFF GEISLINGER, PRESIDENT PAY ESTIMATE SUMMARY 1. Original Contract Amount 2. Net Change Order Sum 3. Revised Contract (1+2) 4, *Work Completed 5, *Stored Materials 6. Subtotal (4+5) 7, Retainage* 5,0% 8. Previous Payments .00 19. Amount Due (6-7-8) 'Tett:tiled Breakdown Attached CONTRACT TIME ORIGINAL DAYS 179 REVISED DAYS 0 REMAINING 150 ENGINEER'S CERTIFICATION: The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance with the contract documents. CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that to the best &their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein is now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY DATE ON SCHEDULE YES NO FOCUS Engineering, inc. CO 0 ENGINEER 12/29/2014 DATE CONTRACTOR DATE BY DATE $93,600.00 $0.00 $93,600.00 $88,367.00 $0,00 $88,367.00 $4,418.35 $0,00 $83,948.65 PARTIAL PAY ESTIMATE NO. 1 SECTION 39 PRESSURE REDUCING VALVE STATIONS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2013.126 ITEM DESCRtP7IO1or PAS TETv7 UNIT BASE BID • HUDSON BOULEVARD PRV STATION 1 HUDSON BLVD PRV STATION 55 WA1F4MAIS By PASS - HUDSON515151551505 15 SuBTOT AL dAst firD TOTALS • BASE CONTRACT CONTRACT QUANTITY UNIT PRICE 1 $11,1110.00 F CUS ENGINEERING, 1HISPERiOU TOTAL TO DAIL A15OUNT QUANTITP AMOUNT QUANTITY AMOUNT 551.101,00 52,500 GO $93,600,00 $93,600,00 0 97 $88367,00 007 598,317.00 (1.(03 SO Ott 0.00 50:00 590,367.00 588.36760 $88,367.00 $88,367.00 11-: LAKE ELMO AYOR & COUNCIL COMMUNICATION DATE: January 13, 2015 CONSENT ITEM # 4 AGENDA ITEM: Lake Elmo Avenue Trunk Watennain Improvements — Pay Request No. 5 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Dean A. Zuleger, City Administrator SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda): Questions from Council to Staff ...................................... - Public Input, if Appropriate..........................„...,.. Callfor Motion .................................................... ...... - Discussion ..................... ..... ..... ............................ ....... - Action on Motion....................... ......... ........ ...... . ...... ........ ....... Mayor Facilitates _Mayor Facilitates Mayor & City Council Mayor & City Council ....... Mayor Facilitates POLICY RECOMMENDER: Engineering, FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 5 for the Lake Elmo Avenue Trunk Watennain Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 5 to GM Contracting Inc. in the amount of P35,306.29, for the Lake Elmo Avenue Trunk Watermain Improvements Project." pag City Council Meeting January- 13. 2015 [Consent Agenda Item -1] LEGISLATIVE HISTORY/BACKGROUND INFORMATION: GM Contracting Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 5 in the amount of $135,306.29. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $100,043.07. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 5 for the Lake Elmo Avenue Trunk Watermain Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 5 to GM Contracting Inc. in the amount of $135,306.29, for the Lake Elmo Avenue Trunk Watermain Improvements Project." ATTACHMENT(S): 1. Partial Pay Estimate No. 5 -- page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO, 5 LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS PROJECT NO. 2013.133 PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER No. CONTRACT CHANGE ORDER SUMMARY Approval Date 1 10/21/2014 Amount Additions Deductions $12,427.86 TOTALS j $12,427,86 NET CHANGE 1 $12,427.86 START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: 6/26/2014 10/17/2014 11/14/2014 F. ENGINEERING, inc. PERIOD OF ESTIMATE FROM 11/1/2014 TO 11/30/2014 CONTRACTOR: GM CONTRACTING INC. 19810 515TH AVE LAKE CRYSTAL, MN 56055 ATTN: MIKE URBAN, PROJECT MANAGER PAY ESTIMATE SUMMARY 1. Original Contract Amount 2. Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 5.0% 8. Previous Payments $0.00 9. Amount Due (6-7-8) 'Detailed Breakdown Attached CONTRACT TIME ORIGINAL DAYS 141 REVISED DAYS 0 REMAINING -16 ENGINEER'S CERTIFICATION: FOCUS Engineering, inc. The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance ENGINEER with the contract documents. 12/30/2014 DATE CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract BY documents, that all amounts have been paid by the contractor for c CONTRACTOR // C(5 work for which previous payment estimates was issued and payments DATE received from the owner, and that current payment shown herein is now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY BY DATE DATE $2,015,68739 $12,427.86 $2,028,115.25 $2,000,861.38 $0.00 $2,000,861.38 $100,043.07 $1,765,512.02 $135,306.29 ON SCHEDULE YES NO FOCUS Engineering, inc. PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 5 LAKE ELMO AVENUE' TRUNK WATERMAIN IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2013,133 rtm DESCRIPTION OE PAY ITEM F CUS ENGINEERING, inc. CONTRACT THIS PERIOD TO1.1 TO DATE UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT 0UAN111Y AMOUNT DIVISION IF GENERAL 5108102011001 FS 1 685,000.00 S85.000,00 0,05 54,250,07 585,1700 Oil TRAFFIC CON1ROL 15 3 55335169 563,951 69 005 52.6976A 1 553,951,69 SILT FENCE IF 4E1 52.50 53152.60 OM 5000 0 50,71 4 TREE REMOVAL LA 20 5400.00 68,000.00 0 50,00 8 59,20000 INLET PROTECTION EA 3 5152,58 605 7 74 0 50.00 3 5457 24 4' TOPSOIL AND 5013 SY 26? 56 JO 51,682 10 0 5000 0 SO 00 7 TEMPORARY WATEFF SERVICE LS 1 54,500 00 34 500.00 7„ 25 61,115 00 1 54,50000 51.18101'.4 - DIVISION 1 5154,744 03 56,072 SS 5147,109.43 DIVISION 2 . WM PRAWN REMOVE EXISTING W91E11E4.17 - 011511E5 AND TYPES tf 416 $2.60 63185 60 0 60,00 363 51.0435 2 66070014 WALING WATERMAIN IN PLACE , ALL WES AND TYPES 10 970 52 35 $2,764.50 970 52_164 50 970 52,754 SO 3 SALVAGE 67057176 HYDRANT. IWO, AND VALVE EA 2 5350 00 570000 0 WUXI 1 5350.00 REMOWFWANOON EXISTING WATER SERVICE - ALL SWE AND TYPES 64 FS 515000 $2,25000 0 60,00 16 5740000 CONNECT TO EXISTING WATERMAN EA 1 51,446 16 61_446.16 0 5000 1 51,448 16 6 6' GATE VALVE Iff 137)( EA 27 52,036,65 55439435 0 50.00 27 554,994 95 7 7" GATE VALVE & BOA EA 4 52.530,54 510,122 16 0 50 06 3 57,591 62 8 11" GAFF VALVE & DOK EA 7 53,50365 53,50066 ft 50 00 1 $3 508 66 9 16" 80 FIERFLY VALVE 3 BON EA 17 51,489.55 55'1322,52 0 50.00 15 552,343.40 10 HYDRANT - 1336" WRY EA 27 54,182 48 5112,926,96 0 30 OP 27 5112326,95 11 It CORPORATION STOP EA 6 $425.90 52,556 40 0 50 00 7 64981 30 12 1,5" CORPORATION STOP EA 36 5550.20 520905.60 6 53,301.20 40 322_008.00 13. 2' CORPORATION STOP EA 2 5647 ,5 61,794 70 2 51,294.70 2 517294.70 14 1" CUR8 5E0P AND BOY EA 5 $474.54 $2.781.48 0 5000 7 $3,245,06 TS t 5 'ORD STOP AND BOX EA Di 5500.53 522320,14 6 $3,603.16 AD 524,021.20 16 2" COW STOP AND 8(38 EA 2 5746 85 51,493.20 2 51,493 70 2 51-4113.70 17 1" TYPE K COPPF.R WATER SERVILE PiPE LE 204 529.59 45,832 35 94 52.687.46 217 53204 03 18 1 5' TYPE 6 COPPER WATER SERVICE PIPE 1F 1.536 532.06 550,847 16 336 510.772 16 LW 7 655,6813 22 19 2°' PIPE 6 COPPER WATER 5ERV4CE PIPE IS 52 537.35 51342 20 51 51,904.85 51 53904 85 20 CONNECT TO EXISTING WAFER 5F WOE -Ali SiZES AND TYPES EA 15 5500 CD 57,500,00 2 5100070 13 57,500 00 21 6" DIP CL 52 WATERMAIN 11 379 529 50 511,180.50 0 50.00 373 611,001.50 22 16" DIP CL 52 W40E697470 tt 387 574.63 528,88/.81 0 50 00 390 129,10670 23 8" HOPE OR 11.WATERMAIN LE €14 570.93 612.341 82 A 5283,72 174 512,441.87 24 12" HOPE OR 11 WATERMAN if 74 .581 60 $6.053.20 0 $0.73 74 $6,053.20 25 16" DOPE OR 11 WATERMAN LE 31,152 539,00 5992,518.00 0 50.70 11.152 5992.518,00 26 16' HOPE ORLI WATERMAN, EXTRA DEPTH (P1 It 2,200 589.00 $195,800.00 0 50.00 2,200 $195,860.00 27 6145" BEND 54J DUCTILE MON COMPACT FITTING EA 32 6362.03 511,584,96 0 50.70 9 $9,256 27 28 13611-161' 01190 All DUCTILE IRON COMPACT FITTING EA 1 51 325 00 0329.00 0 50.00 0 50.00 29 10'645' BEND 611 DUCTFLE IRON COMPACT EITEING EA 2 51.337.00 62 624.00 0 50.00 0 5000 3E1 110(6" TEE Mi OUCTILE /RON COMPACT FITTING EA a 5543.52 $1.630 56 0 5000 4 62.174.08 31 1606" TEE MIONCTITE MON COMPACT TILTING EA 23 58498.00 534,454 00 0 5000 23 03,340 00 32 1680' NE 181 DUCTILE' MON COMPAC1 FITTING EA 4 51,520,00 55,060.56 0 5000 4 $9,080 00 33 16"31.2" TEE All DUCT111 IRON COMPACT EfT71671 E. 1 5 t 589 00 51.589 00 0 50,00 1 51,58900 34 16712" 0055 MF DUCTILE tRON COMPACT FIETINCL EA 2 512657.7, $3,313,54 0 50.70 1 51,667, 77 35 'WM" REDUCER All DUCTILE IRON COMPACT PITTING EA 1 5588.10 6588 10 0 50 00 1 5988 10 36 1638' REDUCER 1611 DOOM ONO COMPAC.T RUING EA 1 5762.0 5762.51 0 50.00 1 5762.51 37 8' PING Ali DUCTILE IRON COMPACT FITTING EA 4 5268. 40 61.073.50 0 50.00 5 51,341 00 38 12" PLUG M1 DUCT1LE IRON COMPACT FITNELD Eh 4 5322 14 $1,288 95 0 50.00 2 5644 46 39 16" POW AM DUCTILE FREW COMP.ACT OPTING EA 1 5506-18 5506,18 0 50E30 1 $506.19 40 11(36110$0 AT DIRECIFONAL DRILLING SORE PITS 45 1 570,09200 570,092.00 0.20 514.01040 I 0 570,09200 41 WATER SERWCE CONNICTIONNTS LS 1 555,577 U0 555,577 00 0,25 513,694.26 (WS 647,240 45 42 OFF ROAD STROCTUN MANN fA 27 552 70 51,557,90 7 $403.90 7 5403.90 43 4" POLYSTYRENE 10411,21411003 SE 96 57,17 5707 52 0 50 00 64 5471,66 SUBTOTAL- DIVISION 2 $1,808,750 .1 557.422 02 51.783.800 50 OWESION 1- STREWS SAWOJT DiTOMINOUS PAVEMENT it 1,020 53 92 $3,996 419 0 SOW 433 51,697,36 2 NOLEN 8 DISPON OF EMT 131111640401.16 PAVEMENT, ALL TYPES 57 1,125 55.97 56,378 25 0 50 OD 672 53,810.74 3 C95 AGGREGATE BASE TN 410 529 93 512,271 30 407 7 512,202.46 407.7 512.202 46 4 OfOVEVIAY 05301101011 SY 62 ;19 11 52,42102 1731 5679,51 17 33 6679 51 5 SPNY962308 ENTOMINEFFIS NON -WEAR COURSE, STREETS TNN 134 5128 95 5121E064 147 60 519080 29 i 142 3.0 119,06726 6 517211EA 240B 81110319400$ WEAR COURSE, STREETS 16 67 51.44.44 68,677.46 73 92 510,677.00 _ 73 32 5103177,00 7 BiTUMOLOUS MATERIAL FOR TACK COA r 134 56 52 05 Sz 1SJ6 66 5115.36 56 6115.39 SUBTOTAL - 01505,013 3 552,152 45 542.734 62 548,242.27 TOTALS - BASE CONTRACT 52,015,6E1739 5108.229.23 51,979,152.15 ITEM BEHRIPTION OF PAY ITEM CHANGE ORDER NO. 1 CONTRAO NIS PERIOD TOIAt. TO DATE.. ANTITV UNIT PRICE AMOUNF QUANTUrY AMOUNT Q00907ITV AMOUNT' COI- i. 19A17C CON1801.. TEMPOHARY SIGNAGE LS 1..0 53,31006 53,810.30 0 50.00 1 53,810,00 COI / RESTORATION - EUMINATE CROSS At 10111 STREET IS I C) -5.1.130.46 .$1,130.46 0 50.00 I 51,1.31/.41, C01-3 REMOVf ll,"X12`. CROSS EA .1 41 51.657 77 -51,637,17 0 50.00 0 .50 00 CO6.4 tif MOW: 1.2" MG EA .2 0 5322 24 -1444 43 0 50 00 0 $0.00 C0I-5 REMOVE 13BUTIElif 1 f VALVE& BOX EA -2.0 0344356 -56,979.12 0 50.00 0 5000 C016 18- INCH MONT E#I£NSION EA 1.0 0052 25 5852 25 1 585225 1 5852,25 COL 7 FOSTOR ADAPTORS EA 16.0 520000 $3.20000 0 50.00 16 $3,200,00 C01.41 1.6-INCII REM EA 130 5632 OS 514,97/.44 0 $0.00 111 59,9,977 44 TOTALS - CHANGE ORDER NO. 1 $1.2,401.86 5852,25 521,709.23 TOTALS - REVISED CONTRACT SE,028115.25 $109,081.48 $2,000,861.38 TIIE I FY OF LAKE ELNi 0 AYQR & COUNCIL COMMUNICATION DATE: January 13, 2015 CONSENT ITEM # 5 AGENDA ITEM: Olson Lake Trail Sanitary Sewer Extension — Payment Authorization SUBMITTED BY: Chad lsakson, Project Engineer THROUGH: REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Dean A. Zuleger, City Administrator SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda): Questions from Council to Staff ................................ ...... Public Input, if Appropriate.................................. Call for Motion ................... ...... ...... . Discussion Action on Motion.... ..... POLICY RECOMMENDER: Engineering. FISCAL IMPACT: None. ....... Mayor Facilitates ......Mayor Facilitates Mayor & City Council Mayor & City Council Mayor Facilitates This is a previously authorized capital improvement expense. Payment is proposed in accordance with the Olson Lake Trail Sanitary Sewer Joint Powers Agreement between Oakdale and Lake Elmo dated April 23, 2013. Payment remains within the scope and budget authorized by the Lake Elmo City Council when awarding the project on August 6, 2013. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving an Invoice from the City of Oakdale for Lake Ehno's cost share for the Olson Lake Trail Sanitary Sewer Extension project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Payment to the City of Oakdale in the amount of $113,270.29 for the Olson Lake Trail Sanitary Sewer Extension project". -- page 1 -- City Council Meeting. [Consent Ageiuhr Item .5] January 13, 2015 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The Olson Lake Trail Sanitary Sewer Extension project included the extension of sanitary sewer 580 feet north of an existing lift station, owned and operated by Oakdale, along the west boulevard of Olson Lake Trail. This project provided sanitary sewer service to 7 properties; 5 properties in Lake Elmo and 2 properties in Oakdale. The project was designed, bid, contracted, inspected and constructed by the City of Oakdale, however the City of Lake Elmo was a project partner in that the project provided sanitary sewer service to 5 Lake Elmo properties and Lake Elmo has specially assessed these properties for the improvements. The project was completed using a Joint Powers Agreement dated April 23, 2013 between the City of Oakdale and the City of Lake Elmo. The attached invoice is for Lake Elino's share of the Olson Lake Trail Sanitary Sewer Extension project. This project was constructed in 2013. PHASE 2 is tentatively planned for construction in 2016 when Washington County plans to resurface Olson Lake Trail (CSAH 13). The unit assessment for the initial project constructed in 2013 was $18,500 levied over a period of 15 years. This Pay Authorization represents the final project costs that are to be reimbursed to the City of Oakdale. Final project costs include; Construction Costs, Contingencies, Engineering Services, Construction Administration and Legal, Fiscal, and Administration. The table below shows the final cost breakdown. OLSON LAKE TRAIL SANITARY SEWER EXTENSION: PHASE 1 Construction Costs: Contingencies: Easement and Right-of-way Acquisition: Engineering Services (Report, Design, Construction): Construction Administration, Staking and Observation: Oakdale Administration Fees: Legal, Fiscal and Administration: TOTAL PROJECT COSTS RECOMMENDATION: FINAL PROJECT $138,896.20 $0.00 $0.00 $32,991.74 $0.00 S9,168.00 $1,339.42 $182,395.36 POST DESIGN $158,300 $4,700 $0 $19,500 S8,400 S800 $4,000 $195,700 FEASIBILITY REPORT S96,000 814,000 $0 $19,000 $6,000 $2,000 84,0001 $141,000 I Staff is recommending that the City Council consider approving, as part of the Consent Agenda, an Invoice from the City of Oakdale for Lake Elmo's cost share for the Olson Lake Trail Sanitary Sewer Extension project. If removed from the consent agenda, the recommended motion for the action is as follows: City Council Meeting January 13, 2015 [Consent Agenda hon "Move to approve Payment to the City of Oakdale in the amount of $1.13,270.29 for the Olson Lake Trail Sanitary Sewer Extension project". ATTACHMENT(S): I • City of Oakdale Project Invoice. . Olson Lake Trail Sanitary Sewer Joint Powers Agreement between Oakdale and Lake Elmo dated April 23, 2013. -- page CITY OF OAKDALE ACCOUNTS RECEIVABLE INVOICE 15E34 HADLEY AVE N OAF MN 55128-5407 HONE (651) 730-2712 CITY ADINISTRATOR C=TY OF LAKE ELMO l'ZVERNE AVENUE NORTH A:LL10 MN 55042 DESCRIPTION 717 OF CPli Y2012-05 SEWER IMP CITY ADMINISTRATOR UNITS 0.00 EA 57-LAKELM TOTAL DUE : $113,270.29 PLEASE REMIT BOTTOM PORTION WITH YOUR PAYMENT THANK YOU CUSTOMER4: 57-LAKELM INVOICE#: 201412104505 INVOICE DATE: 12/10/2014 DUE DATE : 1/09/2015 P.O. # : TYPE PRICE AMOUNT 0.00 113,270.29 INVOICE#: 201412104505 NANIE/VENDOR 10/18/2013 Dave Perkins Contracting 6/7/2013 S E H 6/23/2013 S E H 7/19/2013 S E H 11/22/2013 S E H 12/026/2013S E H 4/19/2013 Kennedy & Graven 5/24/2013 Kennedy & Graven 8/9/2013 Kennedy & Graven 10/4/2013 Kennedy & Graven 4/5/2013 Lillie Suburban 6/21/2013 Lillie Suburban 7/19/20'13 Lillie Suburban 10/24 2014 S E H 10/1/2014 Final 2012-05 ..... REF # CONTR_ACTOR ENGINEER/ LEGAL OTHER ARCHITECT FISCAL ...... 064884 118,707.25 063423 0636.31 063972 065256 065379 062928 063292 064093 064702 062787 063545 063942 2013 2014 Additional Charges Incurred E.y Oakdale Charge for Adminstration 2% Charge for Engineer 4% 20,188.95 118,707,25 20,188,95 0.00 3,270.00 3,270.00 4,360.00 5,040,00 1,680.00 0.00 0.00 0.00 0.00 1,680,00 0.00 80.00 120 00 720,00 40.00 0.00 0.00 118,707.25 121,977.25 125,247.25 129,607.25 134,647,25 136,327,25 136,407,25 136,527.25 137,247.25 137,287,25 193.50 137,480,75 116.92 137,597.67 69,00 137,666.67 137,666,67 139,346.67 139,346.67 159,535.62 159,535,62 159,535.62 159,535,62 17,620.00 960.00 379.42 137,666,67 1,680.00 0,00 0.00 21,868.95 159,535.62 71°/,, 113,270.29 3,056,00 3,056.00 6,112,00 9,168.00 JOINT POWERS AGREEMENT BETWEEN THE CITY OF OAKDALE AND THE CITY OF LAKE ELMO REGARDING OLSON LAKE TRAIL SANITARY SEWER IMPROVEMENT PROJECT THIS AGREEMENT made and entered into thisa\ord day of ( 2013 by and between the City of Oakdale ("Oakdale") and the City of Lake Elmo ("L mo"), both of which are municipal corporations under the laws of Miruiesota. RECITALS WHEREAS, Oakdale and Lake Elmo desire to install an 8-inch gravity sewer line, service stub pipe, and related items in a portion of CSAH 13 (Olson Lake Trail) Right of Way, including grinder pumps on those service lines below the gravity sewer main elevation (the "Project"); and ‘VHEREAS, the Project will connect to an existing lift station in Oakdale that is owned, operated, and maintained by Oakdale; and WHEREAS, upon completion of the Project, Oakdale will own, operate, and maintain the 8-inch sewer line; and WHEREAS, the Project will benefit properties in both cities; and WHEREAS, Lake Elmo prepared a feasibility study of the Project in accordance with Minnesota Statutes, Chapter 429; and WHEREAS, Oakdale and Lake Elmo have conducted public improvement hearings in accordance with Minnesota Statutes, Chapter 429; WHEREAS, Oakdale intends to specially assess two benefited properties in Oakdale for the cost. of the Project; and WHEREAS, Lake Elmo intends to specially assess five benefited properties in Lake Elmo for the cost of the Project; and WHEREAS, Minnesota Statutes. section 471.59 authorizes political subdivisions of the state to enter into joint powers agreements for the joint exercise of povvers common_ to each. NOW. THEREFORE, in consideration of the mutual undertakings expressed in this ageement. Oakdale and Lake Elmo auee as follows: PURPOSE The purpose of this Agreement is to set forth the terms of the agreement that Oakdale and Lake Elmo have reached regarding the design, construction and fmancin2 of the Project, in accordance with 421849v2 JJT AK I 10-63 Minnesota Statutes. section 471.59. II. AGREEMENT Oakdale shall be responsible for the design and construction of the entire Project. Therefore, the parties agree that: a. Oakdale shall plan and desip, advertise and receive bids, award the contract, administer the construction and conduct inspections of the Project. Lake Elmo will review and approve the final plans and specifications prior to advertisement for bids. Lake Elmo shall have the right to approve the hid prior to award of the contract by Oakdale if the apparent low bid exceeds the engineer's estimated cost of the Project. Lake Elmo shall have the right to inspect, review and comment upon construction of the Project. b. Lake Elmo grants to Oakdale the right to construct the project within the Lake Elino city limits along Olson Lake Trail, including any excavations necessary to perform work incidental to the perfomiance of this Agreement. Lake Elmo agrees to cooperate with Oakdale in the execution of the Project. c. Lake Elrno agrees to notify and coordinate access and other matters with its property owners regarding the construction schedule of the Project. The Project is estimated to cost 5141,000 including the cost of construction, all desi,p/constniction engineering, administrative, arid legal expenses. Oakdale's share of the Project costs 29% (approximately S41,370) and Lake Elmo's share is 71% (approximately S99,630). Lake Elmo will invoice Oakdale 54,000 for Oakdale's share of the cost of preparing the feasibility report. 4. Oakdale wifl invoice Lake Elmo on a monthly basis for Lake Elmo's portion of the Project costs. Lake Elmo agrees to pay the invoice no later than 30 days after receiving it. 5. Each city shall be solely responsible for its share of the costs of the Project. Each city shall be responsible for the levy of any special assessments against properties within its respective city boundaries. 6. Each city agrees to indemnify and hold harmless the other from any claims, losses, costs, expenses or damages, including reasonable attorney's fees, resulting from the acts or omissions of the respective officers, agents, or employees of the indemnifying party, to the extent such acts or omissions to related activities conducted by the indemnifying party under this Agreement. 7. It is understood and agreed that this agreement contains the complete 42,1849v2 JJF AKI10-63 understanding of Oakdale and Lake Elmo and that this Agreement supersedes all oral agreements and all negotiations between the parties relating to the subject matter thereof, as well as any previous agreement presently in effect between the parties regarding the subject matter thereof. Any alterations, variations, or modifications of the provisions of this Agreement shall be valid only when they have been reduced to writing and duly signed by the parties. For purposes of delivery of any notice required by this Ageement, the notice shall be effective if delivered by certified or registered U.S. mail, postage prepaid, or hand delivered to: a) As to Oakdale: City of Oakdale 1584 Hadley Avenue North Oakdale, MN 55128 ATTN: City Administrator b) As to Lake Elmo: City of Lake Elrno 3800 Laverne Avenue North Lake Elmo. IVL\155042 ATTN: City Administrator 9, This Aueement shall be interpreted under the laws of Minnesota. liN WITNESS WHEREOF, Oakdale and Lake Elmo have caused this Agreement to be executed on their behalf by their appropriate officers. Dated: . 2013. CITY OF OAKDALE Dated: . "7013. Bv: By: 421S49v2 JJT AK110-63 I I IEciiv LAKE ELN/10 AYOR & COUNCIL CO UNICATION DATE: January 13, 2015 CONSENT ITEM # 6 AGENDA ITEM: Designation of Official Newspaper SUBMITTED BY: Beckie Gumatz, Deputy Clerk THROUGH: Dean Zuleger, City Administrator REVIEWED BY: Adam Bell, Assistant City Administrator/City Clerk SUGGESTED ORDER OF BUSINESS: Introduction of Item ....... City Administrator Report/Presentation......,.........................................City Administrator Questions from Council to Staff ...... ........ ....... ................... Mayor Facilitates Call for Motion ____________________________ Mayor & City Council Discussion__ ..... .................... ...... ..... ................... Mayor & City Council Action on Motion.................................. ..... ........................ ..... Mayor Facilitates POLICY RECOMMENDER: Designation is mandated by state law. FISCAL IMPACT: SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to designate The Oakdale -Lake Elmo Review as the City's official newspaper of record for 2015 and to designate the St. Paul Pioneer Press as the alternate official newspaper to be used on an as needed basis. As part of its consent agenda, no specific motion is required. Should council choose to remove this item from its consent agenda, the recommended motion for this action is as follows: "Move to designate the Oakdale -Lake Elmo Review as the official newspaper of record for 2015 and designate the St. Paul Pioneer Press as the back-up official newspaper on an as needed basis." LEGISLATIVE HISTORY: Pursuant to Minn. State Statute § 412.831, the City Council is to select an official newspaper of record for legal publications. From a financial and timeliness perspective, City Staff has had an effective working relationship with .The Oakdale -Lake Elmo Review as its official newspaper for the past few years. The Oakdale -Lake Elmo Review meets all statutory requirements for legal publications, has a reasonable publication schedule/deadline for submission, and its rates for publication are very competitive. -- page 1 -- City Council Meeting [Conyent Agenda Item 61 January 13, 2015 The Si. Paul Pioneer Press has been the back-up legal publication due to its shorter tuni-around for unexpected and time sensitive publication needs, Due to its much quicker publication and vastly greater circulation, the Pioneer Press- remains a viable back-up option. The City did not receive a proposal from the Pioneer Press. BACKGROUND INFORMATION (SWOT): Strengths The Oakdale -Lake Elmo Review has balanced local coverage of Lake Elmo events and news along with a relatively broad distribution in the area. The rates, publication frequency, and due dates all satisfy the City's legal publication needs the vast majority of the time. The Pioneer Press offers daily publication, but at a much higher price for publications. It does however have a much broader distribution rate. Weaknesses The Oakdale -Lake Elmo Review only publishes weekly with a due date of the preceding Friday. The Pioneer Press is more expensive, but it publishes daily with a due date of noon the day before. Opportunities Planning hearings far enough in advance to avoid having to rely on the daily publication of the Pioneer Press for notice would save the city money. There is discussion in the legislature to eliminate the printed newspaper publication rule. Threats Any substantial price increase would have a negative impact on publishing costs. RECOMMENDATION: The City Council is respectfully requested to designate The Oakdale - Lake Elmo Review as the City's official newspaper of record for 2015 and to designate the Si. Paul Pioneer Press as the alternate official newspaper to be used on an as needed basis. As part of its consent agenda, no specific motion is required. Should council choose to remove this item from its consent agenda, the recommended motion for this action is as follows: "Move to designate the Oakdale -Lake Elmo Review as the official newspaper of record for 2015 and designate the St. Paul Pioneer Press as the back-up official newspaper on an as needed basis." AUTHORITY: 2014 Minnesota Statutes § 412.831 OFFICIAL NEWSPAPER "The Council shall, annually at its first meeting of the year, designate a legal newspaper of general circulation in the city as its official newspaper, in which shall be published such ordinances and other matters as are required by law to be so published and such other matters as the council may deem it advisable and in the public interest to have published in this manner." ATTACHMENTS: 1. Lillie 2. St, Croix Valley Lowdown -- page 2 -- Suburban Newspapers, Inc. Adam Bell, City Clerk City of Lake Elmo 3800 Laverne Ave. N. Lake Elmo, MN 55042 Dear Mr. Bell: 2515 E. Seventh Avenue North St, Paul, MN 55100 (651) 777-8800 December 22, 2014 Thank you for the opportunity to bid on public notice publication services for the City of Lake Elmo. The Oakelale-Lake Elnio Review has been serving the needs of the Lake Elmo area for 43 years, and is pleased to provide ongoing coverage of city government and school issues and community, events. Each week we mail over 1600 copies to residents and businesses in the city of Lake Elmo. Lillie Suburban Newspapers is the oldest weekly newspaper company in the Si. Paul area. It was founded in 1938 by the late T. R. Lillie. His grandsons, Jeffery Enright and Ted H. Lillie, are continuing the family tradition of publishing award -winning community newspapers in the St. Paul suburbs. It is our sincere desire to provide the best possible local news coverage in the Lake Elmo area. Our experienced news staff provides readers with a well-balanced, lively and informative product each week. We realize that Lake Elmo area residents look to us as one of their primary sources of information about city activities and meetings, and we will continue to publish the city's press releases and photos. Lillie Suburban Newspapers has the official designation of the neighboring communities of North St, Paul, Maplewood and Oak -dale, to name a few, as well as the North St, Paul -Maplewood -Oakdale School District. 3 P.M, Friday is the deadline each week for submitting public notices to our office. Public notices should be directed to Kitty Sundberg, Lillie Suburban Newspapers, 2515 E. Seventh Ave., North St, Paul, MN 55109. Our fax number is 651/777-8288. Notices may also be sent via e-mail to: legals@lillienews.com Legal publication rates for minutes, advertisements for bids and other notices are as follows: $5.29 per column inch for a one-time publication 55.05 per column inch for each additional publication Thank you for considering the Oakdale -Lake Elmo Review as the official legal newspaper for the City of Lake Elmo for 2015. If you have any further questions, don't hesitate to call us, Sincerely, effery Enri Pohl isher Ramsey County Review • Maplewood Review • Oakdale -Lake Elmo Review • Review Perspectives New Brighten Bulletin • Shoreview Bulletin • St.A.mhony Butterin • South-West Review Roseville -Little Canada Review • Woodbury -South Maplewood Review • East Side Review 4779 Bloom Ave„ White Bear Lake, MN 55110 • Phone: 651-407-1200 • Fax: 651-429-1242 December 10. 2014 Mr. Adam Bell City of Lake Elmo 3800 Laverne Avenue Lake Elmo, MN 55042 Dear Ms. Lumbv: The Si. Croix Wley Lowdown wishes to he considered as your designated newspaper for 2015.- We meet all the legal publication requirements under state statutes. Our circulation is audited by Verified Audit Circulation, an independent firm. We offer submittal of legal notices by mail, fax at (651) 429-1242, or e-mail to leLlais(c) nressnubs.eom. Please clearly identify them as "Legal Notices," The rate will he $6.89 per column inch, in 7-point type at 9-lines per inch. Our deadline for legal notices is Monday by 12:00 noon for that Friday's publication. We look forward to the opportunity to serve you. We welcome any questions or concerns you may have. Sincerely. ,471: Carter Johnson Lisa Gra Publisher Leval Notice Coordinator doe Your Best Source For Community Information White Bear Press 9 Vadnais Heights Press • Quad Community Press • Shoreview Press • The Citizen • The Lowdown • North Oaks News news presspubs.com ppcomp presspubs.com marketing presspubs.com ppcirc@presspubs.com CIT1' LAKE ELM AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AYOR & COUNCIL COM DATE: CONSENT ITEM# Designate Official Depositories of Funds Cathy Bendel, Finance Director Dean Zuleger, City Administrator Adarn Bell, Assistant City Administrator/City Clerk UNICATION January 13, 2015 SUGGESTED ORDER OF BUSINESS (if removed from Consenk Introduction of Item .......................... ..... ............................... City Administrator Report/Presentation.............. ...... ............................City Administrator Questions from Council to Staff .......... .. Mayor Facilitates Call for Motion ......... ........ ......... ..... ................................ Mayor & City Council Discussion ................................................. ..... ................. Mayor & City Council Action on Motion....... ..... ........................................................ Mayor Facilitates 7 POLICY RECOMMENDER: Finance Director; State law mandates that the City designate Official Depositories of Funds annually. FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The City Council is requested to approve Resolution No. 2015-01; Designating the Official Depositories of Funds for 2015. As part of its consent agenda, no specific motion is required. If Council wishes to remove this item from the consent agenda, the recommended motion is as follows: "Move to designate Lake Elmo Bank, Wells Fargo Bank, Northland Securities- and Morgan Stanley Smith Barney LLC as the official depositories for the City of Lake Elmo for 2015." LEGISLATIVE HISTORY: Pursuant to State Statute 427.01 et seq, the City Council is respectfully being asked to designate official depositories for 2015. Based upon past practice as well as current and likely future needs, it is recommended that the following be designated as the official depositories for the City of Lake Elmo for 2015: • Lake Elmo Bank -- page 1 -- City Council Meeting, [C'onsent.,Igenda Itcw January 13, 2015 Well Fargo Bank Northland Securities Morgan Stanley Smith Barney LLC BACKGROUND INFORMATION (SWOT): Strengths All financial institutions are financially sound and meet the City's needs for depositories of public funds. Weaknesses There are no identified weaknesses. Opportunities Continue to identify opportunities to maximize deposit returns. Threats There are no identified threats. RECOMMENDATION: The City Council is requested to approve Resolution No. 2015-01; Designating the Official Depositories of Funds for 2015. As part of its consent agenda, no specific motion is required. if Council wishes to remove this item from the consent agenda, the recommended motion is as follows: "Move to designate Lake Elmo Bank, Wells Fargo Bank, Northland Securities and Morgan Stanley Smith Barney LLC as the official depositories for the City of Lake Elmo ji9r 2015." ATTACHMENT: 1) Resolution No. 2015-01 CITY OF LAKE ELNIO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION 2015-01 A RESOLUTION DESIGNATING THE OFFICIAL DEPOSITORIES OF FUNDS FOR 2015 WHEREAS, Minnesota Statutes, Chapter 427, requires the adoption of certain policies and procedures pertaining to the deposit of public funds; and WHEREAS, the statute also requires the designation of an official depository of funds by a local government each year within 30 days of the beginning of the tiscal year. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Lake Elmo, that the 'following financial institutions are hereby designated as the Official Depositories of Funds for 2015: • Lake Elmo Bank • Well Fargo Bank • Northland Securities • Morgan Stanley Smith Barney LLC ADOPTED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO THIS THIRTEENTH DAY OF JANUARY 2015. CITY COUNCIL CITY OF LAKE ELMO By: ATTEST: Adam Bell City Clerk Mike Pearson Mayor Resolution 2015-01 TI IE CITY OF LAKE ELN 0 AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AYOR & COUNCIL COMMUNICATION DATE: January 13, 2015 CONSENT ITEM # 8 Designating City's Data Practice Officials and Approving City Data Practices Policy Adam Bell, Assistant City Administrator/City Clerk Dean Zuleger, City Administrator Beckie Gumatz, Deputy Clerk SUGGESTED ORDER OF BUSINESS: Introduction of Item .......................... ...... ...... ....................... City Administrator Report/Presentation................ ..... Administrator Questions from Council to Staff Mayor Facilitates Call for Motion ..... ..... ............................ Mayor & City Council ..... ................. Mayor & City Council Action on Motion Mayor Facilitates POLICY RECOMMENDER: City Clerk/Staff. State law mandates that the City designate data practice officials. FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The City Council is requested to consider approval of Resolution No. 2015-02, Designating City's Data Practices Officials and Approving City's Data Practices Policy. There are no changes from the 2014 Data Practices Policy. As part of its consent agenda, no specific motion is required. If Council wishes to remove this item from the consent agenda, the recommended motion is as follows: "Move to approve Resolution No. 2015-02, Designating City Data Practices Officials and Approving City's Data Practices Policy; specifically, designating Adam Bell as the City's Data Practices Responsible Authority and Beckie Gumatz as Compliance Officer and Approving City's 2015 Data Practices Policy." LEGISLATIVE HISTORY: Minnesota State Statute Chapter 13 regulates the collection, creation, storage, maintenance, dissemination, and access to government data in government entities. MN Statute 13.05 requires the government entity's Responsible Authority to annually -- page 1 -- City Council Meeting [Consent Agoula Item 8J January- 13, 2015 update the City's Data Practices Policy and make any changes necessary to maintain the accuracy of the document. The policy identifies the types of data the City maintains and how each type of data is classified. In addition, the policy provides for written procedures to ensure data requests are received and complied with in an appropriate, pernaitted, and prompt manner. The City is required to have two officers to administer responsibilities set forth in the act. The required officers are the Responsible Authority and the Compliance Officer, who by state statute can be, and often are, the same person within a government entity. The Responsible Authority is responsible for collection, use and dissemination of any set of data. The Compliance Officer handles questions or issues with regard to data access. Both of these officials are required to be named specifically, not just as a position responsibility. It is recommended that the City Council designate Adam Bell as the Responsible Authority and Beckie Gumatz as the Compliance Officer. BACKGROUND INFORMATION (SWOT): Strengths Naming two separate individuals increases the opportunity for legal compliance. Formally adds Data Practice duties and responsibilities to the Deputy Clerk's role. Weaknesses There are no identified weaknesses. Opportunities The Deputy Clerk will have a greater opportunity to familiarize with Data Practices for increased responsibility within administration. Threats There are no identified threats. RECOMMENDATION: The City Council is requested to consider approval of Resolution No. 2015-02, Designating City's Data Practices Officials and Approving City's Data Practices Policy. There are no changes from the 2014 Data Practices Policy. As part of its consent agenda, no specific motion is required. If Council wishes to remove this item from the consent agenda, the recommended motion is as follows: "Move to approve Resolution No. 2015-02, Designating City Data Practices Officials and Approving City's Data Practices Policy; specifically, designating Adam Bell as the City's Data Practices Responsible Authority and Beckie Guntatz as Compliance Officer and Approving City's 2015 Data Practices Policy." ATTACHMENTS: Resolution No. 2015-02 -- page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION 2015-02 A RESOLUTION DESIGNATING CITY'S DATA PRACTICES OFFICIALS AND APPROVING CITY'S DATA PRACTICES POLICY WHEREAS, Minnesota Statutes, Chapter 13, requires the adoption of certain policies and procedures pertaining to government data practices; and WHEREAS, the statute also requires the appointment of a data practices cotnpliance official, a data practices responsible authority and optional designee(s) to enforce the data practices policies of government agencies. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Lake Elmo, that the attached City of Lake Elmo Data Practices Policy, together with the exhibits attached thereto, are hereby adopted and approved as if fully set forth herein; and BE IT FURTHER RESOLVED, that City Clerk Adam Bell will be appointed to serve as the city's data practices responsible authority and Deputy Clerk Beckie Gumatz will be appointed to serve as the city's data practices compliance official. ADOPTED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO THIS THIRTEENTH DAY OF JANUARY 2015. CITY COUNCIL CITY OF LAKE ELMO By: ATTEST: Adam Bell City Clerk Mike Pearson Mayor Resolution No. 2015-02 THN crry 01: Likk E ELMO AYOR & COUNCIL COMMUNICATION DATE: January 13, 2015 CONSENT ITEM # 9 AGENDA ITEM: Appointment of Official City Engineer SUBMITTED BY: Adam Bell, Assistant City Administrator/City Clerk THROUGH: Dean Zuleger, City Administrator REVIEWED BY: Beckie Gumatz, Deputy Clerk SUGGESTED ORDER OF BUSINESS: Introduction of Item ..... City Administrator Report/Presentation.... ..... ...... ........ ..... Administrator Questions from Council to Staff ......... ....... ..... ....... ........... Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council Action on ..... . ...... Mayor Facilitates POLICY RECOMMENDER: Staff FISCAL IMPACT: None SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to appoint an official City Engineer. This official is contracted for professional engineering services. This appointment is not specifically required by statute or ordinance, but is consistent with past practice. No specific motion is needed as this item is part of the Consent Agenda. However, if Council chooses to remove this item from Consent, the recommended motion is as follows: "Move to appoint Mr. Jack Griffin, of Focus Engineering, Inc., as the official City Engineer and principal provider of professional engineering services for 2015." LEGISLATIVE HISTORY: Mr. Jack Griffin of Focus Engineering currently serves as the Official City Engineer and primary provider of professional engineering services. He is supported by Mr. Ryan Stempski. Focus Engineering and the City have an ongoing agreement for professional services effective 7/19/2011. This appointment would be a continuation of that agreement. page 1 -- City Council Meeting January 13, 2015 BACKGROUND INFORMATION (SWOT): [Consent Agenda Rem 9J Strengths Mr. Griffin is familiar with the City and its current. needs. Focus Engineering currently meets the city's engineering services needs at satisfactory levels. Weaknesses City needs may change and other or additional services may be required. No proposals were sought or received from other parties, Opportunities All contracting parties should look to identify areas where the City can save money or maximize services provided. Threats There are no specific identifiable threats. As with all contract services, parties may tenninate the services and the City would need to find a replacement. RECOMMENDATION: The City Council is respectfully requested to appoint an official City Engineer, This official is contracted for professional engineering services. This appointment is not specifically required by statute or ordinance, but is consistent with past practice. No specific motion is needed as this item is part of the Consent Agenda. However, if Council chooses to remove this item from Consent, the recommended motion is as follows: "Move to appoint Mr. Jack Griffin, of Focus Engineering, Inc., as the official City Engineer and principal provider of professional engineering services for 2015." -- page 2 -- EKE ELF 0 AYOR & COUNCIL COMMUNICATION DATE: January 13, 2015 CONSENT ITEM # 10 AGENDA ITEM: Appointment of Official City Attorney for 2015 SUBMITTED BY: Adam Bell, Assistant City Administrator/City Clerk THROUGH: Dean Zuleger, City Administrator REVIEWED BY: Beckie Gumatz, Deputy Clerk SUGGESTED ORDER OF BUSINESS: Introduction of Item City Administrator - Report/Presentation........ ..... ..... .............................City Administrator Questions from Council to Staff ...... Mayor Facilitates - Call for Motion ........ Mayor & City Council - Discussion ....... .................... ..... ......... Mayor & City Council Action on Motion Mayor Facilitates POLICY RECOMMENDER: Staff FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to appoint an official City Attorney. This official is contracted for legal advice. This appointment is not specifically required by statute or ordinance, but is consistent with past practice. No specific motion is needed as this item is part of the Consent Agenda. However, if Council chooses to remove this item from Consent, the recommended motions are as follows: "Move to appoint Mr. Dave Snyder, of Johnson & Turner, P.A., as the official City Attorney and principal provider of both civil and criminal legal services for 2015." LEGISLATIVE HISTORY: Mr. David Snyder of Johnson & Turner currently serves as the Official City Attorney for both civil and criminal legal services. At his last appointment, Mr. Snyder indicated that he would continue his services under the same terms and conditions as a previous agreement from 4/13/2009. This appointment would be a continuation of that previous agreement. City Council Meeting [Consent Agenda Item 10] January 13, 2015 BACKGROUND INFORMATION (SWOT): Strengths Mr. Snyder is familiar with the City and its current needs. Johnson and Turner, P.A. currently meets the city's legal services needs at satisfactory levels. Weaknesses City needs may change and other or additional services may be required. No proposals were sought or received from other parties. Opportunities All contracting parties should look to identify areas where the City can save money or maximize services provided. Threats There are no specific identifiable threats. As with all contract services, parties may terminate the services and the City would need to find a replacement. ,RECOMMENDATION: The City Council is respectfully requested to appoint an official City Attorney. This official is contracted for legal advice. This appointment is not specifically required by statute or ordinance, but are consistent with past practice. No specific motion is needed as this item is part of the Consent Agenda. However, if Council chooses to remove this item from Consent, the recommended motions are as follows: "Move to appoint Mr. David Snyder, of Johnson & Turner, P.A., as the official City Attorney and principal provider of both civil and criminal legal services for 2015." page 2 -- LAKE ELmo AYOR & COUNCIL COMMUNICATION DATE: January 13, 2015 CONSENT ITEM # 11 AGENDA ITEM: Approve Resolution No. 2015-03, Resolution Calling for Public Hearing to Vacate Park Land SUBMITTED BY: Adam Bell, City Clerk THROUGH: Dean Zuleger, City Administrator REVIEWED BY: Dave Snyder, City Attorney Nick Joluison, City Planner Park Commission SUGGESTED ORDER OF BUSINESS: Introduction of Item .................... ...... ...........................................................Staff Report/Presentation..........., ..... ............................................... „Staff Questions from Council to Staff ........................... ........ .......... Mayor Facilitates Call for Motion ....... ................. ..... .................... ...... Mayor & City Council - Discussion.... ..... ....... ....... ..... .................. ...... .................. Mayor & City Council Action on Motion ................................ ....... ...... ..... Mayor Facilitates POLICY RECOMMENDER: Under state statute, a City must hold a public hearing for the vacation of any public land. The proposed vacation is required for the sale of a 6,300 square foot triangle of land (0.15 acres), and is intended to correct an encroachment of a swimming pool that was constructed in 2005. Staff is recommending that the City Council approve the resolution calling for a public hearing to consider the vacation of the respective portion of park land. FISCAL IMPACT: Approval of the resolution calling for the public hearing will result in an approximately $200 cost for the publication of the required public notice. The negotiated purchase price for the parcel at issue is $3,000.00. This amount was based on the assessor estimate and the market value and will go to the park fund. SUNIMARY AND ACTION REQUESTED: The City Council is respectfully requested to approve Resolution No. 2015-03, A Resolution Calling for Public Hearing to Vacate Park Land located in DeMontreville Wildlife Park. As part of the Consent Agenda, no formal motion is required. However, if Council wishes to remove this item from the Consent Agenda for further discussion, it can then pass the resolution by taking the following action: page 1 -- City Council Meeting [Consent Agenda Item I I January 13, 2015 "Move to approve Resolution No. 2015-03, A Resolution Calling for Public Hearing to Vacate Park Land." LEGISLATIVE HISTORY: In the process of preparing their property for sale, property owners David and Mary Blinkoff of 7920 DeMontreville Trail North were notified that their pool was partially located on municipal park land in the DeMontreville Wildlife Park. Based on staff research, it appears that the final pool location was not correctly placed according to the survey or verified in reference to the proposed survey during the permitting process in 2005. The issue now creates a potential liability problem for both the City as well as the property owner. After consulting with the City Attorney as to the various options, staff and the owner have agreed that selling to the property owners the impacted land where the pool is located, consisting of approximately 6,300 square feet, is the best option for all parties. Pursuant to Minn. Stat. §§ 412.861 and 462,358, subd. 7, a city may vacate public land in the same manner as vacating streets. By law, in order to vacate public park land, Council must hold a public hearing on the vacation and then pass a resolution vacating the public park land. Presently before council is a resolution calling for the required public hearing. Notice of the hearing is required to be published and posted by the City Clerk at least two weeks prior to the hearing and mailed by the City Clerk to affected property owners at least ten days prior to the hearing. The soonest that a public hearing can be held is on February 3, 2015 at 7:00 p.m. A resolution granting a vacation commenced solely on the initiative of the city council requires a four -fifths majority vote in favor of the resolution. The call for the public hearing only needs a simple majority vote. The City Planning, Legal, and Administration Departments have all reviewed this item. The Planning Commission is scheduled to review compliance with the Comprehensive Plan at its January 12, 2015 meeting. Those findings along with a full SWOT analysis of the proposed sale will be available at the time the public hearing is held. The sale of the property and the vacation process is time sensitive, therefore Council is respectfully asked to call for the public hearing without delay. RECOMMENDATION: Staff recommends the City Council, as part of its Consent Agenda, approve Resolution No. 2015-03, A Resolution Calling for Public Hearing to Vacate Park Land. As part of the Consent Agenda, no formal motion is required. However, if Council wishes to remove this item from the Consent Agenda for further discussion, it can then pass the resolution by taking the following action: "Move to approve Resolution No. 2015-03, A Resolution ('all Park Land." ATTACHMENTS: 1. Resolution No. 2015-03 2. Public Notice to be published or Public Hearing to Vacate -- page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2015 — 03 A RESOLUTION SETTING A PUBLIC HEARING ON A VACATION THE CITY COUNCIL OF THE CITY OF LAKE ELMO, MINNESOTA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the City Council pursuant to Minnesota Statute § 412.861 desires to consider the vacation of a portion of public park land on the subject property legally described as: Tract C, Registered Land Survey No. 98, Washington County, Minnesota; and WHEREAS, that said portion of public park located in the City of Lake Elmo, County of Washington, State of Minnesota is described as follows, to -wit: That part of Tract C, REGISTERED LAND SURVEY NO. 98, Washington County, Minnesota: Beginning at the most westerly corner of Lot 2, Block 4, DEMONTREVILLE HIGHLANDS, said Washington County; thence North 76 degrees 00 minutes 57 seconds East (assumed bearing) along the northerly line of said Lot 2 a distance of 163.36 feet to an angle point along said northerly line; thence North 46 degrees 13 minutes 09 seconds East 24.89 feet to the most northerly corner of said Lot 2; thence North 42 degrees 33 minutes 28 seconds West 63.00 feet; thence South 52 degrees 23 minutes 58 seconds West 168.98 feet to the point of beginning. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO, COUNTY OF WASHINGTON, MINNESOTA: 1. The Council will consider the vacation of such park land and a public hearing shall be held on such proposed vacation on the 3rd day of February, 2015, before the City Council in the City Hall located at 3800 Laverne Avenue North, Lake Elmo, MN 55042 at 7:00 p.m. 2. The City Clerk is hereby directed to give published, posted and mailed notice of such hearing as required by law. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE THIRTEENTH DAY OF JANUARY 2015. (Seal) ATTEST: Adam Bell, City Clerk Resolution No, 2015-03 CITY OF LAKE ELMO By: Mike Pearson, Mayor CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA NOTICE OF PUBLIC HEARING ON VACATION OF A PORTION OF PUBLIC PARK LAND PURSUANT TO MINNESOTA STATUTE § 412.861 NOTICE IS HEREBY GIVEN that a hearing will be held before the City Council on the 3rd day of February, 2015, in the City Hall located at 3800 Laverne Avenue North, Lake Elmo, MN 55042 at 7:00 p.m. to consider a proposed vacation of a portion of municipal park land on the subject property legally described as: Tract C, Registered Land Survey No. 98, Washington County, Minnesota; and that said portion of public park located in the City of Lake Elmo, County of Washington. State of Minnesota is described as follows, to -wit: That part of Tract C, REGISTERED LAND SURVEY NO. 98, Washington County, Minnesota: Beginning at the most westerly corner of Lot 2, Block 4, DEMONTREVILLE HIGHLANDS, said Washington County; thence North 76 degrees 00 minutes 57 seconds East (assumed bearing) along the northerly line of said Lot 2 a distance of 163.36 feet to an angle point along said northerly line; thence North 46 degrees 13 minutes 09 seconds East 24.89 feet to the most northerly corner of said Lot 2; thence North 42 degrees 33 minutes 28 seconds West 63.00 feet; thence South 52 degrees 23 minutes 58 seconds West 168.98 feet to the point of beginning. Dated this thirteenth day ofJanuary, 2015. SIGNED BY: By: Adam Bell Clerk Published in the St. Paul Pioneer Press 017 Antral?! I 5, 2015 and the Oakdale -Lake Elmo Review 017 lanualy 2 1, 2015. THF (Try "I_ L\KE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AYOR & COUNCIL CO UNICATION DATE: January 13, 2015 REGULAR ITEM # 12 Appointment of 2015 Acting Mayor Adam Bell, Assistant City Administrator/City Clerk Dean Zuleger, City Administrator Beckie Gumatz, Deputy Clerk SUGGESTED ORDER OF BUSINESS: Introduction of Item ..... ........... ....... City Administrator Report/Presentation .......................... ..... ............. , ...City Administrator Questions from Council to Staff Mayor Facilitates Call for Motion ................. ..... ...... ....................... ...... Mayor & City Council Mayor & City Council Action on Motion.................... ..... ........................................... Mayor Facilitates POLICY RECOMMENDER: This item is mandated by state statute. FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: Pursuant to Minn. State Statute §412.121, the City Council is asked to select an Acting Mayor on the City's behalf, should Mayor Pearson be unavailable or unable to attend a meeting, sign an agreement, or attend 1-Unctions on behalf of the City. Any member of the council is eligible for this position. The recommended motion to act on this organizational function is as follows: "Move to appoint Council Member as Acting Mayor for 2015, to comply with and fulfill all duties enumerated in Minnesota State Statute § 412.121 relating to selection of an Acting Mayor" LEGISLATIVE HISTORY: Minnesota State Statute § 412.121 reads: "At its first meeting each year the council shall choose an acting mayor from the council members. The acting mayor shall perform the duties of mayor during the disability or absence of the mayor from the city or, in case of vacancy in the office of mayor, until a successor has been appointed and qualifies." -- page 1 -- City Council Meeting [Regular Agclula Item I2J January 13, 2015 This requirement is also prescribed in Lake Elmo City Code § 31.04E1(3). Council Member Justin Bloyer was appointed Acting Mayor for 2014. BACKGROUND INFORMATION (SWOT): Strengths Appointing an "Acting Mayor" makes the City compliant with state law and provides a back-up for when the mayor is unavailable. Weaknesses There are no identified weaknesses. Opportunities The Acting Mayor is able to learn more about running meetings and serving the City/Council in a slightly different role. Threats There are no identified threats. RECOMMENDATION: It is recommended that the City Council appoint an Acting 2015, pursuant to state statute, by making the following recommended motion: a • for "Move to appoint Council Member as Acting Mayor for 2015, to comply with and fulfill all duties enumerated in Minn. Statute § 412.121 relating to selection of an Acting Mayon" AUTHORITIES: 2014 Minnesota Statutes: § 412.121 ACTING MAYOR "At its first meeting each year the council shall choose an acting mayor from the council members. The acting mayor shall perform the duties of mayor during the disability or absence of the mayor from the city or, in case of vacancy in the office of mayor, until a successor has been appointed and qualifies." Lake Elmo, MN Code of Ordinances (2008): § 31.01 MEETINGS (E) Initial meeting. At the first regular Council meeting in January of each year, the Council shall: (3) Choose 1 of the Council Members as Acting Mayor, who shall perform the duties of the Mayor during the disability or absence of the Mayor from the city or, in case of a vacancy in the Office of Mayor, until a successor has been appointed and qualifies; -- page 2 -- Tilk Cif) L\KE FUN/ 0 AYOR & COUNCIL COM. UNICATION DATE: January 13, 2015 REGULAR ITEM # 13 AGENDA ITEM: Appointment of Required Officials to Fire Relief Association Board of Tni stees SUBMITTED BY: Adam Bell, Assistant City Administrator/City Clerk THROUGH: Dean Zuleger, City Administrator REVIEWED BY: Beckie Gumatz, Deputy Clerk SUGGESTED ORDER OF BUSINESS: Introduction of Item City Administrator Report/Presentation_ ....... ..... City Administrator Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council Action on Mayor Facilitates POLICY RECOMMENDER: Staff FISCAL IMPACT: N/A SUMMARY AND ACTION REQUESTED: The by-laws of the Lake Elmo Firefighters Relief Association provide that there be two officials of the City that serve on its Board of Trustees, One must be an elected official and the other may be an elected or appointed official. The Council should select one of its members (as required) and one other official (either a councilmember by name or a staff position by title) to the Firefighters Relief Association Board of Trustees, The recommended motion for this action is as follows: "Move to appoint Fire Chief Mahnquist, Finance Director Bendel, and Council Member to the Fire Relief Association Board of Trusteesfor 2015." LEGISLATIVE HISTORY: The practice in the past regarding City membership on the Board of Trustees has been that the Fire Chief, the Finance Director, and one Council Member have filled these positions. These positions were held in 2014 by Fire Chief Malmquist, Finance Director Bendel, and Council Member Nelson. -- page 1 -- City Council Meeting [Regular Agenda Item 13] January 13, 2015 BACKGROUND INFORMATION (SWOT): Strengths Appointing the Finance Director provides the Board with a valuable set of financial management skills. Weaknesses There are no specific identifiable weaknesses. Opportunities Unknown at this time. Threats There are no specific identifiable threats. RECOMMENDATION': The by-laws of the Lake Elmo Firefighters Relief Association provide that there be two officials of the City that serve on its Board of Trustees. One must be an elected official and the other may be an elected or appointed official. The Council should select one of its members (as required) and one other official (either a coimcilmember by name or a staff position by title) to the Firefighters Relief Association Board of Trustees. The recommended motion for this action is as follows: "Move to appoint Fire Chief Malmquist, Finance Director Bendel, and Council Member to the Fire Relief Association Board of Trusteesfor 2015." -- page 2 -- CFI LAKE El MO AYOR & COUNCIL CO MUNICATION DATE: January 13, 2015 REGULAR ITEM # 14 AGENDA ITEM: Consider Approval of a new 3.2% Liquor License for Kwik Trip located at 9955 Hudson Blvd N. SUBMITTED BY: Beckie Gumatz, Deputy Clerk THROUGH: Dean Zuleger, City Administrator REVIEWED BY: Adam Bell, City Clerk/Assistant City Administrator SUGGESTED ORDER OF BUSINESS: Introduction of Item ..... ....... ......... ....City Clerk Questions from Council to Staff..............„....................Mayor Facilitates Public Hearing Mayor Facilitates Call for Motion ....... ................ ...... ............................... Mayor & City Council Discussion Mayor & City Council Action on Motion ....... Mayor Facilitates POLICY RECOMMENDER: Staff FISCAL IMPACT: Approval of license will provide additional S150 in annual license fees. ACTION REQUESTED: It is respectfully requested that the City Council approve a new 3.2% Liquor License for Kwik Trip, located at 9955 Hudson Blvd N. Following the required public hearing, staff recommends Council approve the application by taking the following action: "Move to approve a new 3.2% Liquor License for Klvik Trip at 9955 Hudson Blvd N." LEGISLATIVE HISTORY: Kwik Trip is building a new location at 9955 Hudson Blvd N. As with all their other locations, they are pursuing the ability to sell 3.2% beer. The City has received their completed application, associated fees, and proof of insurance. The background check conducted by the Washington County Sherriff s office found no issues. Once the City approves the license, it will be submitted to the state for final approval. -- page City Council Meeting [Regular Agenda Item 141 January 13, 2015 BACKGROUND INFORMATION (SWOT): Strengths This license is for 3.2% malt liquor. There are no other current exclusive licenses approved for 3.2% malt liquor. There is no other off -sale option for purchasing 3.2% malt liquor on Sundays after noon in Lake Elmo; however, with the proximity to Wisconsin, this is not likely to create any issues. Weaknesses Conversely, this license is for 3.2% malt liquor. There are no other current exclusive licenses approved for 3.2% malt liquor. There is no other off -sale option for purchasing 3.2% malt liquor on Sundays after noon in Lake 'Elmo; however, with the proximity to Wisconsin, this is not likely to create any issues. Opportunities This license will be part of the comprehensive approach to expanding the retail options and services provided to this part of the city. Threats As this application is from a national ‘vell-established entity as a routine part of their operations expansion, staff feels there are no identified unique threats. RECOMMENDATION: As the application is in order, staff respectfully recommends that the City Council approve a new 3.2% Liquor License for Kwik Trip by taking the following action: "Move to approve a new 3.2% Liquor License for Kwik Trip at 9955 Hudson Blvd N." ATTACHMENT: None (a copy of the Application is on file for review) -- page 2 -- 7015 City of Lake E|[no Plan Of VV(}rk The 2015 City of Lake Elmo Plan of Work has been developed to reflect the governing principles established by the 2014 Lake Elmo City Council, which are (Note: This Governing Principles May Change After the New Council is Seated): 1. Efficient, low cost taxpayer serviced -based government; 2 Disciplined and balanced market driven growth; 3 WoU'mrderad,low regulatory burdened quality of life From an operational standpoint five cove ideas of local government have been applied to reflect public trust and accountability. First our work must be proactive and taxpayer -centered. Second, the program must add value to the community in all aspects, Third, our operations must be efficient, stable and consistently fair, Fourth, program must be cross -functional and team based. And Fifth,^ staff members must be allowed to demonstrate expertise in their individual fields thus building trust with the elected officials. Mission Statement: To provide the citizens of Lake Elmo with the most informed, efficient and transparent i customer service experience possible, 2015 Goals & Objectives 1. Continue to develop a multi -platform information strategy that includes oe|evantxvebsite, daily, weekly and quarterly news updates, and pertinent mailings on key community issues; More consistent posting of Council, Commission and Committee Minutes of the Website 2. Create standard operating guidelines and taxpayer interaction reports to insure a 24 hour turnaround response on all taxpayer issues including an established FAQ section of the website; Continue a consistent and transparent method for taxpayer input that includes website polling, citizen surveys, focus groups and neighborhood meetings 3. Improve utilization of cable access capabilities & web streaming to maximize technology and inform the community via production Ofpublic affairs programming Ue Meet the Mayor, Policy Issue Focuses etc\. 4. Continue implementation 0fthe Speak Your Peace civil dialogue project incVoperBti0OvvithLake Elmo Elementary, Jaycees and Rotary and other community groups. 5. Continue development of Next Gen Leaders group for community building and leadership development. G. Hold Jan- August Monthly Update Resident Meetings on downtown street / redevelopment plan Mission Statement: To thoughtfully review the relationship between the City of Lake Elmo Comprehensive Plan and development to insure that the open space character of the City is maintained while provide essential public services to our taxpayers 2015 Goals & Objectives l. Adoption ofthe City Zoning Code 2. Complete functional master plan for the downtown based on economic metrics, infrastructure needs and practical, taxpayer -driven input 3 Streamline & Improve Policies /Procedures for the handling of routine land matters including but not limited to variances, site plan review, setbacks etal; 4. Reduce the population expectations to 18,000 by 2040 by careful negotiations with the Met Council prior to the adoption of the 2015 System Statements including the possibility of reducing density expectations in sewer served areas and re'designa1inOh}gh density areas in the SE to commercial 5. Efficiently process / approve final plats, Gonyea /3\, Chase, Pratt, Inwood and Engstrom for future housing developments asprescribed bythe Comprehensive Plan if directed bythe City Council 6. Resolve zoning conflicts with the Metropolitan Airports Commission /K4NDOT. Finalize Crossing Strategy with Railroad. 7. Develop a transit oriented development plan for Hudson Boulevard to accommodate the Gateway Corridor Bus Rapid Transit system. 8. Successfully manage development infrastructure construction to City specifications i Mission Statement: Tocneatea[ityCod�thatisbasedonthed�ve|oprnentofanord�rk/cornrnunity, . . i reflects state -of the -art municipal governance, and can be fairly understood and applied to the matter regulated. To create a record retention system that provides orderly access and transparency. 2DI5Goals &Objectives 1. Convert paper files from years 2OOO-2O1ZtoLaserOcherecord retention. Z. Prioritize 12 Municipal Code Updates (1 / Month) to bring Lake Elmo Code into 21't Century 3. Establish public document destruction plan consistent with MN State Statutes. 4. Conduct, }nthe Spring ofZOl5onOpen Meeting, Data Practices & Ethics Seminar for all elected and appointed officials, Mission Statement: To efficiently steward the tax dollars and other resources ofthe City ofLake Elmo ina manner that eliminates waste, maximizes the investment of our residents and maintains an affordable tax | rate that is in the bottom quartile of MN Cities. 2015 Gmals& Objectives 1. Execute against Performance Based Budgeting for the 2015 Budget, Provide Quarterly Snapshot to City Council inApril, July, October and Year End. 2. Complete City's Comprehensive Annual Financial Review prior to 2015 Borrowing. 3. Complete Audit byMay l5 */ Maintain K400dysAaZBond Rating & Standards &Poor3AA+Rating. 4. Implement ACH —[redit Card electronic payment system for fees, utility bills, etc. 5. Timely reporting Vfall assessments toWashington County and collection nffees for service, This includes escrow offsets of developer related operational expenses in 2015 6, Perform a global review Vfthe existing Sewer Billing System. This shall include examining our fee structure for consistency and equity along with making sure we are using water usage as the gauge for sewer invoicing. 7. In concert with the Community Development Department, maintain the master development summaries for VVA[&SAC connections 8. Complete and maintain water and sanitary sewer cash flow models 9. Create and maintain a global cash flow model that incorporates our future revenues and costs. m I0.Cornplete[apital|rnprovenoentPlanby]u|y1� , Budget DraftbyAugust l4 , and Publish Budget Books byOctober I,' Mission Statement: To provide the resources and manpower to sufficiently protect taxpayers and their property values from harm. 2015 Goals & Objectives 1. To effectively deploy the new 78' aerial/ engine and liquidate the old aerial for a fair price J. Identify land, staffing and equipment needs for a single centralized fire station 3. Tofinish the first round ofbusiness fire inspections bythe end ofFY2Ol5 4. To develop a 10 year staffing & budget strategy with the Washington County Sheriffs to manage growth 5. To reduce the number of chronic nuisance properties to more than 10 by the end ofIDl5 6. Improve permit review time to 5 working days or less. 7. Implement hearing appeal process for Code Enforcement and Animal Control Issues 8. To develop and implement a strict "completeness" acceptance policy on accepted development and building plans 9. Based onavailable budget implement remote inspection/correction entry into initial phase ~ Mission Statement: To construct and maintain efficient infrastructure (streets and utilities) for the purpose of providing safe thoroughfares, potable drinking water, and the elimination of waste. 3015 Goals & Objectives: l. Construct water main line on Inwood to 1-94 corridor including the planning for 8 Water Tower #4 2. Complete Phase One of Downtown /Lake Elmo Ave. Reconstruction Partnership vv/VVashingtVD County 3 Prepare Phase Two of the DVxvnt0vv0 / Lake Elmo Avenue Reconstruction Partnership vv/ Washington County 4. Acquire land for Old Village Storm water Management Plan 5� Supervise toCity Specification the devdmoperconstructed5 Street from Inwood toKeats 6. Complete 201 System Analysis and make recommendations for future use 7. Reconstruct Eagle Point Blvd (on request) and assess l00%tObusiness community 8. Complete PASR Rating of All Streets / Update Beehive Street Inventory and Mapping 9. Update Street [|Pand Adopt IO16-2O2OStreet C|P&2O1OFeasibility Reports lO. Prepare Phase Z Olson Lake Trail Sewer Extension for ZO16Construction Develop and standardize regular maintenance plans for water valves, lift stations, reducing valves and other utility rnechaDlCa|l Mission Statement: To allow Lake Elmo to develop as a community in an environmentally sustainable manner at a pace that reflects "open space" character and marketplace realities. 2015 Goals & Objectives: 1. Adopt Redevelopment and Economic District for the Old Village (overlayed on the VMX area) via EDA 2. Develop policies on the use of economic development incentives including TIF, tax abatement, business improvement district 3. To develop (EDA & Planning Commission) a business park in the SE quadrant at the corner of Manning & Hudson Blvd. tOoptimize use and broaden the tax base " � � � � � Mission Statement: To develop efficient and safe local transportation policy that allows for orderly, lawful traffic flow. 3015 Goals & Objectives; l. Complete and approve aHighway 36corridor plan; 2. Actively participate inthe design process for Phase U ofreconstruction ofLake Elmo Avenue inZOl5 including the development ofadowntown streetScapeimprovement plan; 3 Train DPW Staff in the use of PASER road rating system, rate the roads, and develop the 2016-2020 C|Pprogram for street maintenance, reconstruction and reclamation 4. Develop a "hybrid" urban -rural street design that handles drainage, but maintains open space feel 5. Develop formal shouldering program for rural road cross sections Mission Statement: To provide for an orderly process that allows for all Lake Elmo residents to exercise their right tovote. 2015 Goals & Objectives: 2015 is a non -election year. Mission Statement: To develop a comprehensive and fully accessible park, recreation and trail plan that provides use opportunities for all citizens. U -- 2015 Goals & Objectives: l. Conduct feasibility study, be included in the Washington County Parks Commission Master Plan and obtain grant funding for the construction of the Lake Elmo Regional Trail. 2. Complete 2015 Park Commission Strategic Plan of Work (see attached) 3. Complete Sun Fish Lake Park Utilization Plan ' Mission Statement: To balance the monetary realities with the protection of natural resources of the City of ! Lake Elmo through carefully policy development, deliberate advocacy for clean groundwater, drinking water ! and surface vva�e d�prcV�errnane�ernentofstorm water. 2015Gmols & Objectives: 1. Work with Continue toPursue Economic Remedies of3MContamination; I. Actively participate in the Washington County Groundwater Coalition to protect our water resources and monitor policy being developed by the Met Council on groundwater allocation 3 Develop and implement a storm water pond and facilities maintenance plan consistent with the MS4 permit 4. Participate in the (5) lake coalition with the Valley Branch Watershed District to control Eurasian Milfoil Mission Statement: Tocreate alean and efficient government that properly stewards taxpayer dollars and resources 2015Goals &Objectives: 1. Complete 37 standard operating procedure protocols in the DPW to standardize operations and qualify expectations; I. Design a functional decision making tree that allows Council /& Staff 10 prioritize day to day functions of departments toimprove workflow & efficiency � Mission Statement: To establish the public trust in policy -making bycreating a productive, trust -base meeting process that is relevant to the issues at hand and civil in dialogue. 2015 Gmals& Objectives/ l. Complete 24 policy -focused meetings & 10 technical ly-based workshops; 2. Complete a full departmental orientation for Council Members Elect Fliflet and Lundgren to seamless transition tonew Council 3. Continue the creation of citizen based Committee structure utilizing the expertise of the community; 4. Complete an error free, sound record -keeping and technically sound broadcast of all affected Planning Commission and City Council meetings. Mission Statement: To establish best practices in the recruitment, performance management, and overall welfare of the employees of the City of Lake Elmo 2015 Goals & Objectives l. Streamline and u}ntenlpohzethe City ofLake Elmo Employee Handbook; I. Develop new annual review process for technical & management staff; 3. Conduct 6 (1 / 2 month) team building and morale enhancing functions with all staff 4. Continue tOwork onwellness and proper utilization of health /dental insurances to keep the premiums affordable for taxpayers 5. Continue the use ofdiagnostic tools and best management practices to foster a "work to 0t" environment and maximize efficiency Mission Statement: The mission of the Lake Elmo Public Library volunteer program is to give community members fulfilling opportunities to use their skills to enhance the lifelong learning of residents; to assist the library staff in providing services and service enhancements that otherwise could not be achieved; and to further the relationship between the public library and the community it serves. 2815 Goals & Objectives l Finalize Joint Powers Agreement between Library and Washington County soLake Elmo residents are spared the inconvenience of out of pocket expenses for Washington County Library access. Z Work towards normalizing relations between the Lake Elmo Public Library and other libraries throughout Minnesota, particularly Washington County, with the intention of inter -library loan (including convenient ebook access) 3. Establish more consistent and expanded evening and weekend hours. 4. Have paid staff person at the library during virtually all of the Library's open hours. COMMISSIONS AND WORK GROUPS AS OF END OF 2014 PLANNING COMMISSION Name Todd Williams Rolf Larson Tom Kreimer Dale Dorsehner Dean Dodson Kathy Haggard Vacaffl Vacant Vacant PARK COMMISSION Name Mike Zeno John Ames Shane Weis (Chair Sarah Hieptas Jacob Silverl."le Mary Frick Pain Hartley Dana Nelson David Steele LIBRARY BOARD Name Paul Ryberg Judy Gibson Justin Bloyer Rosemary Meier Renee Murray Steve Del,app Sarah Linder Ann Bucheek Brett Emmons Term Expires 12/31114 12/31/1-1 12/31/15 12131/15 12/31/15 12/31/16 12/31/16 Alternate 2' Alternate Term Expires I 2/3 1 /1 6 12/31/16 1")/31/15 12/31/14 12/31/14 12131/15 12/31/16 Alternate 2ns Alternate Member Member Member Ivlember IVIcmber M ember Member l'\Jternate 2"d Alternate. Notes Term Term 1 Term 1 Term Notes Third T.--tritti Fourth Tcrm First Term First Term (tillinlz vacancy) First Term ( 1iIIin vacancy) First Term (flh1in. vacancy) Second Term Expiration Date Dec 31, 2014 Dec 31, 2014 Dec 31, 2016 Dec 31, 2010 Dec 31, 2016 Dec 31, 2015 Dec 31, 2015 ECONOMIC DEVELOPMENT AUTHORITY Name Nlike Pearson Wally Nelson Dan Raleigh John Thompson John Schatz Steve Nelson Anne Cohen Linda Larson Mark Gaertner Term NI ember M ember Member M ember Member Member NI ember I 'Alternate 2'"' Alternate Notes i'LLE CITY OF LAKE ELNI 0 AYOR & COUNCIL CO UNICATION DATE: January 13, 2015 REGULAR ITEM # 17 AGENDA ITEM: Planning Commission Re -Appointments SUBMITTED BY: Nick M. Johnson, City Planner THROUGH: Dean Zuleger, City Administrator REVIEWED BY: Kyle Klatt, Community Development Director SUGGESTED ORDER OF BUSINESS (if removed from the Consent A2enda)... Introduction of Item ........... ........ ..................Community Development Director Report/Presentation.................... ....... ...Community Development Director Questions from Council to Staff ................. ........ .................... Mayor Facilitates Call for Motion ......... ....... .......... ...... ...,................... ..... Mayor & City Council ...... ............,...... Mayor & City Council Action on Motion ......., ...... ..................................... ...... Mayor Facilitates POLICY RECCOMENDER: Staff is recommending that the City Council re -appoint Todd Williams and Rolf Larson as a Full Voting Members of the Planning Commission, as their respective terms have expired at the end of 2014. FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED; The City has received notification from Commissioner Todd Williams and Commissioner Rolf Larson that both members are interested in serving an additional three-year tenn on the Planning Commission. Under the City's Ordinances, both members are eligible to serve an additional term. Staff is recommending that the City Council re -appoint Todd Williams and Rolf Larson to the Planning Commission as part of the Consent Agenda. If removed from the Consent Agenda, the recommended action can be approved through the following motion: `Move to re -appoint Todd tVilliams and Rolf Larson to the Planning Commission to serve an additional three-year term. -- page City Council Meeting [Repfar Agclula Item 1 71 January 13, 2015 LEGISLATIVE HIST4RY/pACKGROUND INFORMATION: The Planning Commission consists of 7 Full Voting Members and 2 Alternates Members. Full Voting Members till established seats or terms on the Planning Commission. Each official teen lasts a period of three years. It is also important to note that the tenns are staggered to ensure that not all seats or terms expire within the same year. At this time, the roster consists of 6 Full Voting Members with the election ofJill Lundgren to the City Council. To fill the entire Planning Commission roster, the City would need one additional Full Voting Member and two Alternate Members. Based upon the City's cun-ent procedures pertaining to the membership of the Planning Commission, two terms are now officially expired and require reappointment. These terms are tilled by Todd Williams and Rolf Larson. Per the City's rules, each member of the Planning commission is eligible to serve two three-year terms. As it currently stands, reappointment of Commissioner Williams would be his second three-year term, while the reappointment of Commissioner Larson would be for his first three-year term, as he was previously finishing out a term for a vacated position. The charts in Attachments #3 and #4 should help describe the current and proposed status of the Planning Commission. SWOT: Strengths: Both members up for re -appointment are experienced commissioners who are knowledgeable about the role and procedures of the Planning Commission. Weaknesses: None Opportunities: Re -appointment of Todd Williams and Rolf Larson supports the membership of the Planning Commission with two experienced Commissioners, thereby helping to fulfill its role as the land use advisory body to the City Council Threats: Failure to re -appoint these members would reduce the Planning Commission roster to 4 members, which is the base number for a quorum of the Planning Commission. RECOMMENDATION: Based on the aforementioned, Staff is recommending that the City Council re -appoint 'Todd Williams and Rolf Larson to the Planning Commission as part qf the Consent Agenda. y• removed from the Consent Agenda, the recommended action can be approved through the following motion: "Move to re -appoint Todd Williams and Rolf to the Planning Commission to serve an additional three-year term." -- page 2 -- City Council Meeting [Regular Aemhr Item 17] January 13, 2015 ATTACHMENTS: 1. Todd Williams Email to Serve Additional Term 2. Rolf Larson Email to Serve Additional Term 3. Planning Commission Status — 2014 4. Planning Commission Status — Proposed for 2015 -- page 3 -- Nick Johnson From: Todd Williams /toddwiUi@comcast.net^ Sent: Wednesday, December l7.ZOl43:I4PK4 To: Nick Johnson; Rolf Larson Cc- Kyle K|attAdam Bell Subject: Re. Planning Commissioner Terms I would like to be reappointed for next year, I will be out of town Jan 11-26, so I will miss both PC meetings. From: Nick Johnson <maiko:NUohneon@olakee|muorg> Sent: Wednesday, December l7,]U14l:l6PK4 To: Rolf Larson <maiko:ha|verQpmac.cum> ;Todd Williams <mai|to:toddwU|i@comcast.net> Cc: Kyle Klat<maiho:KK|att@|akee|mo.o/g> ; Adam Bell xmai|Lo:A8eU@|akeel nnuorB> Subject: Planning Commissioner Terms Hello Todd and Rolf, I am contacting you to notify you that your Planning Commissioner Terms are up. 46you can see onthe attached tracking document from the start of 2014, both of the terms you occupy expire at the end of 2014. | wanted tomake sure that you are both on -board for next year. | don't have any reason tnthink that either cfyou are stepping down, so please reply with an email for formality sake confirming that you are on board. Todd —You would bestarting your 2ndterm. Ko|f—Youvvou|dbe starting your 1st formal term, as you filled a vacant term of a previous Planning Commissioner, Both ofthese terms would expire inZOl7. I am working out with Adam Bell the procedural steps to get you both reappointed, | believe that hwill take aCouncil action. VVeare working out an interim strategy tocomplete the action, as the [ound|'s 1st meeting inJanuary is currently scheduled for January 13th, while the Ist Planning Commission meeting is scheduled for January l2th. Todd, Kyle noted that you are likely to be gone during January, so the lag time between appointment may be less important for you. But as for Rolf, the reappointment may technically be necessary in order to vote at the 1st meeting in January. VVejust want tmmake sure that weare being consistent with City Code. I will email you both once I confirm with Adam Bell how the process will unfold, / Thanks to you both for your service. Nick K4.Johnson ICity Planner City ofLake Elmo, Minnesota njnhnson0g|ukee|mn.on& (w)651,747'3912 1 UD651'747'3901 Todd Williams Nick Johnson Rolf Larson ^halver@maccom` Wednesday, December I7'2OI4 5,I0PM Nick Johnson Re: Planning Commissioner Terms St. Nick, You bet, let's try bagain! Ku|f Sent from myiPhmne DnDec l7,2Ol4,atl:l6PM, Nick Johnson <NUohnson@|akee|mo.orQ<mai|to:NJohnson@|akee|moorg> >wrote: Hello Todd and Rolf, |amcontacting you tonotify you that your Planning Commissioner Terms are up. AS you can see on the attached tracking document from the start of 2014, both of the terms you occupy expire at the end of 2014. | wanted to make sure that you are both on -board for next year. | don't have any reason tothink that either ofyou are stepping down, so please reply with an email for formality sake confirming that you are on board. Todd — You would be starting your 2nd term, Rolf — You would be starting your 1st formal term, as you filled a vacant term of a previous Planning Commissioner, Both of these terms would expire in 2017. |amworking out with Adam Bell the procedural steps tuget you both reappointed. | believe that itwill take a Council action. VVeare working out aninterim strategy tocomplete the action, as the [ounci|'s1st meeting inJanuary is currently scheduled for January 13th, while the 1st Planning Commission meeting is scheduled for January 12th. Todd, Kyle noted that you are likely to be gone during January, so the lag time between appointment may be less important for you. But asfor Rolf, the reappointment may technically benecessary inorder tovote at the 1st meeting inJanuary. VVejust want tomake sure that vveare being consistent with City Code, I will email you both once I confirm with Adam Bell how the process Will Unfold, Thanks to you both for your service. Nick M.Johnson | City Planner City ofLake Elmo, Minnesota niohnson@|akee|moorR<mai|to:njohnsoo@»|akee|mo.org> (w)651'747'39121(0651'747'3901 vvwwJakee|moorg<http://www]akee|moorg> <Planning Commission Appointments and Terms 1-13-14.pdf> T|U�OTY ()F �/~ ��^ U/'��^ ELMO Planning Commission Appointments and Terms Commissioner (Term) Term Term Expires Sara Yocum (ZndA|tj Dean Dodson 12/31/2015 Kathy Haggard I 12/31/2016 ]ayMornea|e 12/31/I016 TomKne)mer 1 12/3I/2015 ' Jill Lundgren (IstAh] - Rolf Larson * 12/31/2014 Da|eDoochner * 12/31/2015 Todd Williams 1 12/31/2014 *Denotes that the current term fills a previous vacancy, Eligible to reapply for 3 year term? N/A Yes (Eligible tuserve two additional terms) Yes Yes (Eligible toserve two additional terms) Yes N/A Yes (Eligible to serve two additional terms) Yes (Eligible toserve two additional terms) Yes TI (:Iry ( )1' I AKE ELMO 2015 Planning Commission Appointments and Terms (Proposed) Commissioner Term Term Expires Seat #1: Todd Williams 2 12/31/2017 Seat #2: Rolf Larson 1 12/31/2017 Seat #3: Tom Kreimer 1 12/31/2015 Seat #4: Dale Dorschner 12/31/2015 Seat #5: Dean Dodson 12/31/2015 Seat #6: Kathy Haggard 1 12/31/2016 Seat #7: Vacant N/A 12/31/2016 *Denotes that the current term fills a previous vacancy. Eligible to reapply for 3 year term? No Yes Yes Yes (Eligible to serve two additional terms) Yes (Eligible to serve two additional terms) Yes N/A 111 L CFR OF LAKE ELM AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AYOR & COUNCIL CO UNICATION DATE: January 13, 2015 REGULAR ITEM # 18 Reappointment of Park Commission Members Beckie Gumatz, Deputy Clerk Dean Zuleger, City Administrator Adam Bell, Assistant City Administrator/City Clerk Alyssa MacLeod, Taxpayer Relations SUGGESTED ORDER OF BUSINESS: Introduction of Item ..... .......... ...... ........City Clerk/Assistant City Administrator Report/Presentation........................City Clerk/Assistant City Administrator Questions from Council to Staff ..... .................. Mayor Facilitates Call for Motion ..... .................................. Mayor & City Council Discussion ................, ....... Mayor & City Council Action on Motion................. ...... ................................ ...... ....... Mayor Facilitates POLICY RECOMMENDER: City Code, Staff FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to reappoint Sarah Hieptas and Jacob Silvemale to the Lake Elmo Park Commission. Based on staff research, their terms have expired on December 31, 2014. Staff recommends reappointment to a second 3 year term for each individual. The motion for this action is as follows: "Move to reappoint Sarah Hieptas and Jacob Silvernale to the Lake Elmo Park COMIlliSSiall for a three year term." LEGISLATIVE HISTORY: Pursuant to Lake Elmo City Code, Park Commissioners are appointed to 3 year terns by the City Council. Park Commissioner's terms are staggered so that all members' terms do not expire at the same time. Two commissioners have ter-ns that expired on December 31, 2014. In order to fill out the Park Commission roster, two members must now be appointed/reappointed. As there have been no new applicants, it is recommended that both current Park Commissioners be reappointed, Sarah Hieptas was first appointed as a 1'1 Alternate on the Park Commission in 2012, and was later moved up to full voting member. The seat she inherited was set to expire on December 31, 2014. -- page 1 -- City Council Meeting fRcgirlar Agcntla Iron IS] January 13, 2015 Jacob Silvemale was first appointed as a 2'd Alternate on the Park Commission in 2013, and was later moved up to full voting member. The scat he inherited was set to expire on December 31, 2014. RECOMMENDATION: The City Council is respectfully requested to reappoint Sarah Hieptas and Jacob Silvernale to the Lake Elmo Park Commission. Based on staff research, their terms have expired as of December 31, 2014. Staff recommends reappointment to another 3 year term for each individual. The motion for this action is as follows: "Move to appoint Sarah Hieptas and Jacob Silvernale to the Lake Elmo Park ('oiiiinissionfo a three j'ear term. AUTHORITY: City Code Section 32.082 COMPOSITION The Parks Commission shall consist of 7 members and 2 alternate members. The voting members shall be appointed by the City Council for a 3-year term. Voting members may not serve more than 2 consecutive terms. Appointment to an additional tenn(s) will be considered with the available applicant pool. Alternate members shall be appointed to serve until there is a vacancy on the Parks Commission. The City Council shall appoint a first alternate and a second alternate who shall become voting members in the order of their appointment. In its discretion, the City Council may adjust the lengths of terms of office for Parks Commission members so that no more than one-half of the terms expire in any given year. ATTACHMENTS: City of Lake Elmo Park Commissioners Appointment and Terms -- page 2 -- Name r 'erm Expires Notes Mike Zeno 12'31;16 Third Term John Ames 12/31/16 Fourth Term Shane Weis (Chair) 12/31/15 First Tenn Sarah Hieptas 12/3 1 /14 First Term Jacob Silvernale 12/3 1/14 First Tenn Mary Frick 12/3 1/15 First Term Pam Hartley 12/31116 Second Term Dana Nelson lAlternate David Steele -,mi Alternate TI-IN (TIN OF KE ELN/ 0 AYOR & COUNCIL COMMUNICATION DATE: January 13, 2015 REGULAR ITEM # 19 AGENDA ITEM: Reappointment of Library Board Members SUBMITTED BY: Beckie Gumatz, Deputy Clerk THROUGH: Dean Zuleger, City Administrator REVIEWED BY: Adam Bell, Assistant City Administrator/City Clerk SUGGESTED ORDER OF BUSINESS: Introduction of Item Clerk/Assistant City Administrator Report/Presentation................. ...... .City Clerk/Assistant City Administrator Questions from Council to Staff ...... ....... ..................... ..... Mayor Facilitates Call for Motion ............................................. ...... ............ Mayor & City Council Discussion ..... ........ ......,............................. Mayor & City Council Action on Motion........... ..... ................ ........ Mayor Facilitates POLICY RECOMMENDER: State Statute, Staff FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to reappoint Paul Ryberg and Judy Gibson to the Lake Elmo Library Board. Based on staff research, their terms have expired on December 31, 2014. Staff recommends reappointment to a second 3 year tenn for each individual. The motion for this action is as follows: "Move to reappoint Paul Ryberg and Judy Gibson to the Lake Elmo Library Board for a three year term." LEGISLATIVE HISTORY: Pursuant to State Statute, the mayor, with approval of the council, shall appoint board members each year. Board members terms are staggered so that all members' terms do not expire at the same nine. There are two seats that expired on December 31, 2014, In order to fill out the Library Board, Council must re -appoint two members. RECOMMENDATION: The City Council is respectfully requested to reappoint Paul Ryberg and Judy Gibson to the Lake Elrno Library Board. Based on staff research, their terms have expired as of December 31, 2014. Staff recommends reappointment to another 3 year term for each individual. The motion for this action is as follows: -- page 1 -- City Council Meeting [Regular Agcmla Item 191 January 13, 2015 "More to reappoint Paul Ryherg and Judy Gibson to the Lake Elmo Libra:), Board for a three year term." AUTHORITY: 2014 Minnesota Statutes 134.09 LIBRARY BOARDS Subd. 2. Term of office. If nine board members are appointed, three shall hold office for one year, three for two years and three for three years. If seven members are appointed, three shall hold office for one year, two for two years, and two for three years; if five are appointed, two shall hold office for one year, two for two years, and one for three years. All terns shall end with the fiscal year. Annually the mayor with the approval of the council, or the board of county commissioners shall appoint board members for the term of three years until their successors qualify a sufficient number of members to fill the places of those whose tenn or terns expire. A library board member shall not be eligible to serve more than three consecutive three-year terms, ATTACHMENTS: . City of Lake Elmo Library Board Appointment and Terms -- page 2 -- Name Position Expiration Date Paul Ryherg Member Dec 31, 2014 Judy Gibson Member Dec 31, 2014 Justin Moyer Member Dec 31, 2016 Rosemary Meier Member Dec 31, 2016 Renee Murray Member Dec 31, 2016 Steve DeLapp Member Dec 31, 2015 Sarah Linder Member Dec 3 I , 2015 Ann Bitched: 1'1 Alternate Brett Emmons 2'"`. Alternate