HomeMy WebLinkAboutItem 7 - 2015 Compensation Adjustments with Benefits
MAYOR & COUNCIL COMMUNICATION
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DATE: February 3, 2015 CONSENT ITEM #: 7 MOTION $$+
AGENDA ITEM: 2015 Compensation Adjustments SUBMITTED BY: City Administrator THROUGH: City Council
REVIEWED BY: Finance Committee/ HR Committee/City Council via 2015 Budget
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates POLICY RECCOMENDER: City Administrator as Advised By the 2015 City of Lake Elmo Annual Budget FISCAL IMPACT: $34,297.00 inc. benefits
AMOUNT REQUESTED: $34,297.00 BUDGET AMOUNT AUTHORIZED: $35,000 FUNDING SOURCE: GENERAL BUDGET / ENTERPRISE FUNDS SUMMARY AND ACTION REQUESTED: The City Council is asked to adopt the 2015
Employee Compensation Adjustments of $34,297.00 retroactive to 1-1-2015 and guided by the adoption of the 2015 Lake Elmo Budget. The figure is $703 under the authorized budget. As part of its consent agenda, no formal motion is required. If council removes this item from the consent agenda, the recommended motion is as follows:
“Move to approve the 2015 Compensation Adjustments of $34,297 as recommended by the
City Staff in accordance with the 2015 City of Lake Elmo Budget and guided by satisfactory performance reviews and the 2013 DPW Classification Matrix.”
BACKGROUND INFORMATION Per the 2015 Budget, the City Administrator – after consultation with the designated Department Heads – recommends a staff compensation adjustment of $34,297 for the workforce for the City
City Council Meeting [Consent Agenda # 7]
February 3, 2015
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of Lake Elmo. Having completed performance reviews, organizational goals, and workload
analysis, the City Administrator recommends (per City Code) that compensation increases be approved using the following methodology (see attached matrix): - (12) Employees will receive a standard 2.5% increase, due to satisfactory performance
reviews, totaling $17,411 with no reclassification. In addition, the 2.5% increase will be
applied for the Lake Elmo Fire Department Paid on Call Firefighters; - (3) Public Work Employees will be reclassified using the approved 2013 Classification System – upon the recommendation of the Public Works Director. These reclassifications, based on the attached matrix, amount to a pay upgrade of $12,570 and
are consistent with the City Council’s 2013 policy to use skill mastery as a compensation
determiner within the DPW. (1) DPW employee did not advance in classification in 2015; - (2) Employees were reclassified directly in the 2015 Annual Budget. The Taxpayer Relations Coordinator (Note A) assumed Committee Management duties for the Park
Commission and a DPW Operator agreed to take on sewer maintenance and formal
mechanic responsibilities, allowing the City to not have to add an additional DPW position in 2015. The compensation for the DPW employee has been split between the already designated budget number and additional reclassification (Note B); - The total calculated benefit increase for all employees is $4,316 for FY 2015;
- The City Administrator is not included in this formula as this compensation is generally
discussed in February; - The City Librarian is not included in this formula as his compensation is directed by the Library Board.
The 2015 Compensation Adjustments were budgeted at $35,000 with a desire emphasis on merit
or advancement through classification. Administration is currently considering an upgrade of the Planning Assistant to a dual purpose role of serving as a program assistant to the Director of Public Works for the purpose of Beehive data compilation, the development of standard operating guidelines, MS4 stormwater recordkeeping, and customer service. This role would
come with an upgraded wage of $2012 dollars (or the equivalent of the Deputy Clerk position).
This upgrade would include use of the $703 of remaining dollars and a supplemental request from the undesignated fund balance. RECOMMENDATION: Based on the aforementioned, the Administrator recommends and
appropriate guiding motion.
“Move to approve the 2015 Compensation Adjustments of $34,297 as recommended by the
City Staff in accordance with the 2015 City of Lake Elmo Budget and guided by satisfactory performance reviews and the 2013 DPW Classification Matrix.”