HomeMy WebLinkAboutItem 8 - 2015 Seal Coat -WLT Agreement AGENDA
MAYOR & COUNCIL COMMUNICATION
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DATE: February 24, 2015
CONSENT
ITEM # 8 AGENDA ITEM: 2015 Seal Coat Project – West Lakeland Township Joint Services
Agreement
SUBMITTED BY: Ryan Stempski, Assistant City Engineer THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer Mike Bouthilet, Public Works Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: Cost savings of $3,000 in engineering and administration services. Seal
coat unit price reduction also anticipated based on economy of scale at the time of construction bids. Through a joint project effort, it is anticipated that project cost savings can be realized through
an economy of scale and sharing in project expense for preparation of plans and specifications,
bidding, and construction administration. In addition, staff believes that by combining the project work for both communities, we can continue to promote a more favorable bidding environment that may result in lower overall construction costs.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving the West Lakeland Township Joint Services Agreement for the 2015 Seal Coat Project. If removed from the consent agenda, the recommended motion for this action is as follows:
City Council Meeting [Consent Agenda Item 8]
February 24, 2015
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“Move to approve the West Lakeland Township Joint Services Agreement for the 2015 Seal Coat Project.” LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Staff has reviewed and updated the Joint Services Agreement with West Lakeland Township in
preparation of the 2015 Seal Coat Project. Staff is recommending that the city continue to work jointly with West Lakeland Township to perform seal coating for routine maintenance of city and township streets. The agreement identifies the terms and conditions upon which the City of Lake Elmo prepares and administrates a contract for the 2015 Seal Coat Project to be completed on
streets within both the city and township. Each jurisdiction pays its portion of the construction
costs and shares in the engineering design, bidding and construction administration costs. The construction observation services would be contracted directly by each jurisdiction. The City of Lake Elmo is defined as the lead entity and prepares the plans and specifications
with input from the township. The city bids the project and enters into a contract with the
selected contractor for all the work. West Lakeland will pay a fee to the city in the amount of $3,000 to reimburse the city for the design, bidding and construction administration services related to the project. The township will reimburse the city within 30 days of receiving contractor invoices for the work performed by the contractor on West Lakeland streets.
RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, the West Lakeland Township Joint Services Agreement for the 2015 Seal Coat Project. If
removed from the consent agenda, the recommended motion for this action is as follows:
“Move to approve the West Lakeland Township Joint Services Agreement
for the 2015 Seal Coat Project.”
ATTACHMENT(S): 1. West Lakeland Township Joint Services Agreement for the 2015 Seal Coat Project.