HomeMy WebLinkAboutItem 9 - 2015 Seal Coat -Authorize PS AGENDA
MAYOR & COUNCIL COMMUNICATION
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DATE: February 24, 2015 CONSENT ITEM # 9 AGENDA ITEM: 2015 Seal Coat Project – Authorize Preparation of Plans & Specifications
SUBMITTED BY: Ryan Stempski, Assistant City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer Mike Bouthilet, Public Works Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Engineering and Public Works.
FISCAL IMPACT: $8,500 for Engineering Design, Bidding and Construction Services. Engineering and Public Works have identified the street segments to be seal coated and crack sealed in 2015. Engineering is estimating the cost for these improvements to be $179,000, which
includes $155,000 for seal coating and $24,000 for crack sealing. This estimate includes both engineering and construction related costs. These costs remain within the 2015 Street Maintenance Budget which has programmed $186,578 for this work. This authorization is for the engineering design, bidding and construction services for the project
in the amount of $8,500. If the council approves the West Lakeland Township Joint Services Agreement the city will be reimbursed $3,000 of this amount. Once contract bids are received the council will be asked to approve the construction costs for the project.
City Council Meeting [Consent Agenda Item 9]
February 24, 2015
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SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider authorizing the 2015 Seal Coat Project engineering services to initiate the preparation of plans and specifications. If removed from the consent agenda, the recommended motion for this action is as follows:
“Move to authorize engineering services to FOCUS Engineering Inc. in the not to exceed
amount of $8,500 for the 2015 Seal Coat Project.” LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
As part of the annual street maintenance program, certain street and roadway segments are treated with crack sealing and seal coating to preserve and extend the useful service life of the pavement. The City maintains a 5-year rolling street maintenance plan which identifies and programs paved City streets with a proposed maintenance application and designated year. Best
management practices for street maintenance are followed to maximize benefit on the City’s
investments. Crack sealing will be scheduled in the spring to prepare the streets for the 2015 Seal Coat Project. The proposed 2015 Seal Coat Project will consist of 7.2 miles of City streets including the
following neighborhoods or street segments: Hidden Meadows (Rock Point Church), Discover
Crossing, St. Croix’s Sanctuary, Fields of St. Croix, 42nd Street N, Beaut Crest Estates, 31st Street N from Stillwater Boulevard to TH 5, Jamley Avenue N from 28th Street to 31st Street, Myron Ellman, Eden Park 1st and 2nd Additions, and The Forest. See attached 2015 Seal Coat Project Map. RECOMMENDATION: Staff is recommending that the City Council consider authorizing, as part of the Consent Agenda, the 2015 Seal Coat Project engineering services to initiate the preparation of plans and
specifications. If removed from the consent agenda, the recommended motion for this action is
as follows:
“Move to authorize engineering services to FOCUS Engineering Inc. in the not to exceed amount of $8,500 for the 2015 Seal Coat Project.”
ATTACHMENT(S): 1. 2015 Seal Coat Project – Location Map