HomeMy WebLinkAboutItem 9 - 2015 Crack Seal -Receive Quotes and Award Contract AGENDA
MAYOR & COUNCIL COMMUNICATION
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DATE: April 21, 2015
CONSENT
ITEM # 9 AGENDA ITEM: 2015 Crack Seal Project – Receive Contractor Quotes and Award Contract
SUBMITTED BY: Ryan Stempski, Assistant City Engineer THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Mike Bouthilet, Public Works Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering. FISCAL IMPACT: $28,350 Construction Cost. $31,350 Total Cost with Engineering.
Crack sealing is an annual budgeted expense covered in the street maintenance budget. The 2015 street maintenance budget for crack sealing and seal coating is $186,578. With the crack sealing bids received on April 15, the City remains on target with the overall street maintenance budget.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to accept quotes and award a construction contract to Gopher State Sealcoat, Inc. in the amount of $28,350 for the 2015 Crack Seal Project. If removed from the consent agenda, the recommended motion for this action is as follows:
“Move to accept the quotes and award a Construction Contract to Gopher State Sealcoat, Inc.
in the amount of $28,350 for the 2015 Crack Seal Project.”
City Council Meeting [Consent Agenda Item 9]
April 21, 2015
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LEGISLATIVE HISTORY/BACKGROUND INFORMATION: In accordance with the City’s annual street maintenance program, certain streets have been scheduled to be seal coated in 2015 (see attached Location Map and Street List). Best pavement management practices recommend these streets be crack sealed in advance of the seal coat
treatment. Therefore, staff has solicited contractor quotes to complete the crack sealing this
spring prior to the scheduled seal coat. Quotes were solicited from 4 qualified contractors and 3 quotes were received on April 15, 2015. Gopher State Sealcoat, Inc. submitted the lowest quote of $28,350 for the project. See attached
tabulation for a breakdown of the quotes received.
The Engineer’s estimate of probable construction cost was $30,000. The project will be funded through the Street Maintenance Fund. The work is required to be completed by May 15, 2015.
RECOMMENDATION:
Staff is recommending that the City Council consider, as part of the Consent Agenda, accepting the quotes and awarding a construction contract to Gopher State Sealcoat, Inc. in the amount of $28,350 for the 2015 Crack Seal Project. If removed from the consent agenda, the recommended motion for this action is as follows:
“Move to accept the quotes and award a Construction Contract to Gopher State Sealcoat, Inc.
in the amount of $28,350 for the 2015 Crack Seal Project.” ATTACHMENT(S): 1. Project Location Map 2. Street List 3. Quote Tabulation