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5TH STREET NORT
UTILITY AND STREET CONSTRUCTION
LAKE EL O. iINNESOTA
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!VI. 11AiE
SI WEI INDEX
I, COVER SHIEET
2. LEGENI) SHEET
TYPICAL STICTIONS
-1. STREET ALIGNA.IENT SHEET
3. PHASE I PLAN
6. PHASE I TYPICAL. SECTIONS
7. PHASE 2 PLAN
I31-9. SANITARY SEWER ,Sz \-VAlERNIAIN
ET I I. STORNI SEWER CONS" RUCTION
I 7-13 STREET CONSTRIrCTION
1.1 SIGNING. SaFRIPING 1_1111-11
15; IS. SECTIONS
P.I-25. CITY DETAILS
LI-2. LANDSCAPE PLAN
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Received By
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651 -747-3900
3600 Laveme Avenue North
Lake Elmo, MN 55042
LAND USE APPLICATION
LJ Comprehensive Plan Lil Zoning District Amend LI Zoning Text Amend D Variance*(see below) El Zoning Appeal
D Conditional Use Permit (C.U.P.) 0 Flood Plain C.U.P. D Interim Use Permit (LU P.) 0 Excavafing/Grading
Lot Line Adjusmen 0 Minor Subdivision El Residential Subdivision Sketch/Concept Plan
PUD Concept Plan [1] PUD Preliminary Plan Ell PUD Final Plan
Applicant. --717e..L
Address: _.:7754-eq
Phone # ((7`.5-02)Lg
Email Address: 19-4-1
Fee Owner:
Address:
Phone #
Email Address:
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Property Location (Address and Complete (long) Legal Description:
Detailed Reason for Request — PC J )11 c
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•Variance Requests: As outlined in Section 301.060 C. of the Lake Elmo Municipal Code, the applicant must demonstrate
practical difficulties before a variance can be granted. The practical difficulties refaled to this application are as follows:
In signing this application. I hereby acknowledge that I have read and fully understand the applicable provisions of the Zoning
ordinance and current administrative procedures. I further acknowledge the tee explanation as outlined in the application
procedures and hereby agree to pay all statements received from the City pertaining to additional application expense.
Signature of applicant Date: _FA:// ,13
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Signature of fee owner:
Date:
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DATE:
REGULAR
ITEM #
AGENDA ITEM: Hunters Crossing 7n1 Addition Developer's Agreement
SUBMITTED BY: Kyle Klatt, Community Development Director
THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Dave Synder, City Attorney
Nick Johnson, City Planner
Cathy Bendel. Finance Director
May 5, 2015
6
SUGGESTED ORDER OF BUSINESS:
Introduction of ltern ..... ..... Development Director
Report'Presentation....................„........Community Development Director
Questions from Council to Staff ...... N,layor Facilitates
Call for Motion ..... .Mayor & City Council
Discussion ...... ..... .... Mayor S.: City Council
Action on Motion Mayor Facilitates
POLICY RECCOMENDER: Staff is recommending that the City Council approve a
developer's agreement associated with the Hunters Crossing 2" Addition residential
development. The agreement has been drafted based on a model agreement previously reviewed
by the Council.
FISCAL IMPACT: Direct Payments to Developer — The agreement identifies a water main
oversizing payment of S27,51.3.00 to the developer. Future financial impacts include
maintenance of streets, trails, sanitary sewer mains, watennains and other public infrastructure,
maintenance of storm water ponding areas (after three years). monthly lease payments for street
lights, and other public financial responsibilities typically associated with a new development.
SUMMARY AND ACTION REQUESTED: The City Council is being asked to authorize
execution of a developer's agreement for the second phase of the Hunters Crossing residential
development. The attached agreement has been reviewed by City Staff and all recommend
changes specific to the Hunters Crossing 2" Addition project have been incorporated into the
page 1 --
City Council Meeting [Regular Agenda Item Oj
May 5. 2015
document as drafted. This agreement must be executed before any construction activity, outside
of the previously authorized grading work, may proceed on the site. The recommended motion
to take action on the request is as follows:
"Move to adopt Resolution No. 2015-33 approving the developer's agreement for Hunters
Crossing 2nd Addition"
LEGISLATIVE, HISTPR)-7STAFF. REpORT: One of the conditions attached to the
Council's approval of the Hunters Crossing 2nd Addition Final Plat specified that the developer
enter into a Developer's Agreement prior to the execution of the plat by City officials. Staff has
drafted such an agreement consistent with the City's developer's agreement template. and this
document is attached for consideration by the City Council. Please note that the document as
drafted contains some modifications to the original template based on some of the unique aspects
of the Hunters Crossing 211d Addition development. The key aspects of the agreement include the
following components:
That all improvements to be completed by June 30, 2016.
That the developer provide a letter of credit in the amount of S1,619,768 related to the
cost of the proposed improvements. The City Engineer will be reviewing the developer's
cost estimates to ensure that they are accurate.
That the developer provide a cash deposit of S171,581 for SAC charges. engineering
administration. one year of street light operating costs, the remainder of the fee in lieu of
park land dedication for Hunters Crossing, and other City fees. Please note that the
developer paid WAC charges for the entire preliminary plat area with the first phase
agreement, therefore the current agreement includes no additional WAC fees.
The developer's agreement includes a City payment of S27.513.00 associated with
oversizing of water main within the development.
The construction plans for Hunters Crossing 21'd Addition include a complete design for 5'1' Street
adjacent to the development. but at this time the developer's phasing plan indicates that only the
southern half will be completed with the other project improvements. Lennar Corporation,
which has submitted a sketch plan for the property north of Hunters Crossing. has agreed to work
together with Ryland to construct all portions of 51h Street between the two developments as one
project. In either case, the construction plans will reflect the overall design for the road and will
ultimately be completed as a whole when a project moves forward on the Diedrich/Rieder
property.
The City Engineer has not approved the final construction plans for the project. and no work will
be allowed to commence on the site until these plans are approved by the City.
-- page
City Council Meeting [Regular Agenda Item 61
May 5. 2015
BACKGROUND INFORMATION (SWOT):
Strengths: The developer's agreement has been drafted to guarantee that the
improvements associated with Hunters Crossing 711d Addition plans will installed in
accordance with City specifications.
Execution of the developer's agreement and compliance with all conditions in the
agreement will allow the developer to record the Final Plat.
Weaknesses: The City will assume responsibility for future maintenance of the public
improvements.
Opportunities: The proposed improvements will provide for infrastructure connections
to adjacent properties.
The construction plans include the construction of 5th Street, which will be completed
with the other public improvements within Hunters Crossing,
Threats: The City will need to provide construction observation throughout the course
of the project (these costs will be covered under an Engineering Administration Escrow).
RECOMMENDATION: Based on the above Staff report, Staff is recommending that the City
Council approve the Developer's Agreement for Hunters Crossing 2nd Addition and that the
Council direct the Mayor and Staff to execute this document. The suggested motion to adopt the
Staff recommendation is as follows:
"Move to adopt Resolution No. 2015-33 approving the developer's agreement for Hunters
Crossing 2nd Addition"
ATTACHMENTS:
I. Resolution No. 2015-33
2. Hunters Crossing 2nd Addition Developer's Agreement — Final Draft
-- page 3 --
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2015-33
A RESOLUTION APPROVING THE DEVELOPER'S AGREEMENT FOR
HUNTERS CROSSING 2ND ADDIT/OA'
WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing
under the laws of the State of Minnesota; and
WHEREAS, The Ryland Group, 7599 Anagram Drive. Eden Prairie. MN ("Applicant")
has previously submitted an application to the City of Lake Elmo ("City") for a Final Plat for
Hunters Crossing 2" Addition; and
WHEREAS, the Lake Elmo City Council considered and approved the Preliminary Plat
request for Hunters Crossing at a meeting held on July 1, 2014; and
WHEREAS, The Lake Elmo City Council adopted Resolution No. 2015-031 on May 5,
2015 approving the Final Plat for Hunters Crossing 2nd Addition; and
WHEREAS, Condition (2) of said Resolution No. 2015-031 establishes that. prior to the
execution of the Final Plat by City officials, the Applicant is to enter into a Developer's
Agreement with the City; and
WHEREAS, the Applicant and City have agreed to enter into such a contract. and a copy
of the Developer's Agreement was submitted to the City Council for consideration at its May 5.
2015 meeting.
NOW, THEREFORE, based on the information received, the City Council of the City
of Lake Elmo does hereby approve the Developer's Agreement for Hunters Crossing 2nd
Addition and authorizes the Mayor and City Clerk to execute the document.
Passed and duly adopted this 5 day of May 2015 by the City Council of the City of Lake Elmo.
Minnesota.
Mike Pearson, Mavor
ATTEST:
Adam Bell. City Clerk
Resolution No. 2015-33
t,e.v=vd.m"co,xing jutbrojam*
_
DEVELOPMENT CONTRACT
(Pubic sewer and water
Hunters�HuntersC��ssin��� nd Addition
AGREEMENT dated
GLMQ a Minnesota municipal corporation ("City"), and The Ryland Group, Inc., o Maryland
corporation, (the ^Developer"),
1. REQUEST FOR PLAT APPROVAL The Developer has asked the City to
approve the plat for Hunters Crossing 2*Addition (referred Vo)nthis this Contract osthe ^p|at"),
The land issituated inthe County nfWashington, State nf Minnesota, and inlegally described in
Exhibit "A":
2. CQmOm0NS OF PLAT APPROVAL. The City hereby approves the p|cn on
condition that the Developer enter into this Contract, furnish the security required by it, and record
the plat with the County Recorder urRegistrar ofTitles within <180> days after the City Council
approves the final plat.
3. RIGHT TO PROCEED, Unless separate written approval has been given by the
City. within the plat o, land to be platted, the Developer may not grade orotherwise disturb the
earth, remove Ireox.construct sewer lines, water lines, streets, utilities, public nrprivate
. 2015. by and between the CITY OF LANE
improvements, or any buildings until all the hdlow/~Q conditions have been satisfied: l) this
agreement has been fully executed byboth parties and filed with the City Clerk, 2>the necessary
security has been received by the City, 3) the plat has been recorded with the Washington County
Recorder's Office, and 4)the City'sCommunity Development Director has issued aletter that all
conditions have been oodofied, a preonnstructinn conference has been held, and that the
Developer may proceed.
4. The Required HOmgooumenta shall be recorded with the Washington County
Recorder's Office within 30days vfthe plat being recorded with the County.
5. PHASED DEVELOPMENT. This plat is a phase ofa multi -phased preliminary
p|m. the City may refuse to approve final plats of subsequent phases if the Developer has
breached this Contract and the breach has not been remedied. Development of subsequent
phases may not proceed until Development Contracts for such phases are approved by the City,
Area charges for sewer referred tointhis Contract are not being imposed onvudots.ifany, inthe
plat that are designated in an approved preliminary plat for future subdivision into lots and blocks.
Such charges will he calculated and imposed when the ouu|nto are final platted into lots and
blocks.
6. PRELIMINARY PLAT STATUS. The plat is aphase nfamulti-phased preliminary
plat, the preliminary plat approval for all phases not final platted oho|| lapse and be ,mid un|oo»
final platted into lots and blocks, not outlets, within five (5) years after preliminary plat approval,
7. CHANGES IN OFFICIAL CONTROLS, For two (2)years from the uoua of this
Contract. no amendments to the City's Comprehensive Plan or official controls shall apply to or
affect the residential use, development density, lot size, lot layout or dedications of the approved
final plat unless required hystate orfederal law oragreed toinwriting oythe City and the
Developer. Thereafter, notwithstanding anything in this Contract to the contrary, to the full extent
permitted by state |aw. the City may require compliance with any amendments to the City's
2
Comprehensive Plan, official controls, platting or dedication requirements enacted afterthe date
o/this Contract.
B. DEVELOPMENT PLANS, The plat shall be developed in accordance with the
following plans and atthe Developer's sole expense, The plans shall not beattached mthis
Contract. If the plans vary from the written terms of this Contract, the written terms shall control,
The plans are:
PlanA-Fina|Pla(
Plan Final Grading, Drainage, and Erosion Control Plans
Plan Final Sanitary Sewer, Water Main, Storm Sewer, and Street Fqmnx
Plan D' Final Landscape Plan
9. IMPROVEMENTS, The Developer shall install and pay for the following:
A, Streets
B. Sanitary Sewer
C. VVomrmain
D Surface Water Facilities (pipo. ponds, rain gardens, etc)
E, Grading and Erosion Control
F, Sidewalks/Trails
G, Street Lighting
H, Underground Utilities
|, Street Signs and Traffic Control Signs
J� Landscaping and Street Trees
K Tree Preservation and Reforestation
L Monuments Required byMinnesota Statutes
The improvements shall be installed in accordance with the City subdivision ordinance and the
City'o Engineering Design and Construction Standards Manual and pursuant tothe direction of
the City Engineer, The Developer shall submit plans and specifications which have been
prepared by a competent registered professional engineer to the City for approval by the City
Engineer. The Developer shall instruct its engineer to provide adequate held inspection
personnel to assure an acceptable |ovw( of quality oonrm| to the extent that the Developer's
engineer will beable u»certify that the construction work meets the approved City standards asa
condition of City acceptance, In addition, the City may, at the City'n discretion and at the
Developer's expense, have one or more City inspectors and a soil engineer inspect the work on a
full or part-time basis. The Developer's engineer shall provide for on -site project management.
The Developer's engineer is responsible for design changes and contract administration between
the Developer and the Developer's contraomr, The Developer orhis engineer shall schedule a
pre -construction meeting at a mutually agreeable time at Lake Elmo Public Works with all parties
concerned, including the City staff, mreview the program for the construction work.
All labor and work shall bedone and performed inthe best and most workmanlike manner
and in strict conformance with the approved plans and specifications, No deviations from the
approved plans and specifications will he permitted unless approved in writing by the City
Engineer. The Developer agrees to furnish to the City a list ofcontractors being considered for
retention by the Developer for the performance of the work required by the Contract, The
Developer shall not do any work or furnish any materials not covered by the plans and
specifications and special conditions of this Comract, for which reimbursement is expected from
the City, unless such work is first ordered in *r|Un8 by the City Engineer as provided in the
specifications,
10. CITY ENGINEERING ADMINISTRATION AND CONSTRUCTION
OBSERVATION, Prior to the commencement allanyconstruction activity authorized under this
agreement, the Developer shall submit an escrow for City Engineering Administration and
Construction Observation /n an amount provided under paragraph 35, Summary of Cash
Requirements, Thereafter, the Developer shall reimburse the City each month, within 30days o[
receiving on mvoioe, for all engineering administration and construction observation performed
4
durin9the construction u(the plat atnormal City rates for such Services, IfDeveloper fails Npay
the invoiced amount within such 30-day pehvd, and such failure continues for on additional five
(5) business Unyo after written notice from the City of such fa||una. the City may draw upon the
nooruw and stop the work on site until said escrow has been replenished in its full amount, City
engineering administration will include monitoring of construction progress and construction
observation, consultation with Developer and his engineer onstatus orproblems regarding the
pn*ao, coordination for testing, final inspection and ocoaptonce, project monitoring during the
warranty pehod, and processing o[requests for reduction insecurity. Construction observation
may be performed by the Chyv in-house staff orconsulting engineer, Construction obowma*)nn
shall include, at the discretion of the city, part or full time inspection of proposed public utilities and
street construction. Services will bobilled onoohourly basis otnormal City rates therefore.
The direction and review provided through the inspection of the improvements should not
be considered a substitute for the Developer required management of the development,
Developer will cause the contractor(s) to furnish the City with a schedule of proposed operations
at least five (5) days prior to the commencement nfconstruction of each type of Improvement.
City shall inspect all Developer Installed Improvements during and after construction for
compliance with approved plans and specifications, Developer will notify the City Engineer at
such times during construction as the City Engineer requires for inspection purposes, Such
inspection is pursuant to the City's governmental amhohty, and no agency or joint venture
relationship between the City and Developer ixthereby created,
11. CONTRACTORSxSUBC0NTRACTORS. City Council members, City employees,
and City Planning Commission monnbom, and corporations, partnorshipe, and other entities in
which such individuals have greater than a 25% ownership interest or in which they are an officer
o,director may not act as contractors or subcontractors for the public improvements identified in
Paragraph 0above,
12. PERMITS. The Developer shall obtain or require its contractors and
subcontractors mobtain all necessary permits, including but not limited to:
A, Rjqh*f-VVawExcavations and Obstructions:
" City ofLake E|mo, Right -of -Way Utility Installation(s)
° City ofLake Elmo, Right-nf-VVayObstruction(s)
° Washington County, Utility |nute||abons(o)
° VVmahin0mn County. Street orDriveway Anoeen(a)
° Minnesota Department cdTransportation, Utility Installation
° Minnesota Department nfTransportation, Right-nf-VVmyPermit
B� VVatennainExoenaiona:
° Minnesota Department o/Health
C. Sanitary Sewer Extensions:
° Minnesota Pollution Control Agency
Metropolitan Council Environmental Services
D. 8mnnwoterMonaoementi
� Valley Branch, Brown's Creek orSouth Washington Watershed
District Permit
E, Erosion, Sedimentation Control:
, Minnesota Pollution Control Agency General NPDESSmnmwater
Permit
° 5YVPPP(SLonnwaterPollution Prevention Plan)
F. ConxuocdonDewatering:
a Minnesota Department of Natural Resources
13, TIME OF PERFORMANCE The Developer shall install all required public
improvements tyJune 30.201h.with the exception ofthe final wear course oJasphalt onstreets.
The Developer shall have the option of installing the wearing course of streets within one (1 ) year
following initial commencement of work on the required basic improvements or installing it after
the first course has weathered a winter season, consistent with warranty reqvimmento, however
final acceptance of the improvements will not be granted until all work is completed including the
final wear course. The Developer may, however, request anextension oftime fmmthe City- If an
extension is granted, it shall be conditioned upon updating the security posted by the Developer to
reflect nnot increases and amending this agreement to reflect the extended completion date
Final wear course placement outside of this time frame must have the written approval of the City
Engineer.
14� LICENSE, The Developer hereby grants the City, its agents, employees, officers
and contractors a license to enter the plat to perform all work and inspections deemed appropriate
by the City in conjunction with plat development,
15. CONSTRUCTION ACCESS. Construction \rafficaccess and egress for grading,
public utility :onstmction, and otrn*g construction is restricted to access the
subdivision via the planned temporary access off cdLake Elmo Avenue. Once access m5mStreet
is opened all access to the site shall take place from 51' Street and the Lake Elmo Avenue
temporary access will be closed, No construction traffic is permitted on other adjacent local
streets,
16. CONSTRUCTION SEQUENCE AND COMPLIANCE. The City will require the
developer ooconstruct the improvements inmsequence which will allow progress and compliance
points /nbemeasured and evaluated. The Developer and/or their representatives are required to
supervise and coordinate all construction activities for all improvements and must notify the City in
writing stating when the work is ready for the inspection at each of the measurable points defined
in the following paragraphs 18, 17, and 18, For the purpose of this paragraph` Electronic
message (emoi|)shall be deemed an acceptable method ofnotification provided i\is captioned
"Notice pursuant ooDevelopment Agreement".
17. EROSION CONTROL, Prior to initiating site grading, the erosion uonun| plan,
Plan B, shall be implemented by the Developer and inspected and approved by the City. Erosion
control practices must comply with the approved plans and specifications for the plat, with all
watershed district permits and with Minnesota Pollution Control Agency's Best Management
Practices. The City may impose additional erosion c*n/m| requirements as deemed necessary.
The parties recognize that time isofthe essence }ncontrolling erosion. |fthe Developer does not
comply with the erosion control plan and schedule or supplementary instructions received from
7
the City, the City may take such action aohdeems appropriate tocontrol erosion. The City will
endeavor $onotify the Developer inadvance o{any proposed action, but failure of the City mdoon
will not affect the Developer's and City's rights orobligations hereunder. If the Developer does
not reimburse the City for any cost the City incurred for such work within ten (10) days, the City
may draw down the security to pay any costs, No ueve|opment, utility orstreet construction will
heallowed and no building permits will beissued unless the plat ixin /u|| compliance with the
approved erosion control plan,
If building permits are issued prior to the acceptance of public improvements, the
developer assumes all responsibility for erosion control compliance throughout the plat and the
City may take such action as allowed by this agreement egai"sil the Developer for any
noncompliant issue as stated above, Erosion control plans for individual lots will be required in
accordance with the Chy's building permit "aqu|ramonts, o, as required by the City or City
Engineer,
18. GRADING PLAN. The plat shall be graded in accordance with the approved
grading drainage and erosion control plan, Plan ''B^ The plan shall conform to Engineering
Design and Construction Standards Manual, All grading shall be completed within the
Guhd\visionprior |othe preparation and submittal ofthe as -constructed Grading plan.
Within thirty (30) days after completion of the grading, the Developer shall provide the City
with a "record' grading plan centified by a registered land surveyor or engineer that all trails,
mondx, swa|os, and ditches have been constructed on public easements orland owned by the
City. The ''reour¢" plan shall contain site grades and field verified elevations of the fo||mwing� a)
nmos sections of ponds; b) location and elevations along all vwa\es, emergency overf|nwx,
we|andx, wetland mitigation areas if any, ditches, locations and dimensions of borrow
areas/stockpiles; o) lot corner elevations and house pads; and d)top and bottom ofretaining
walls, The City will not issue any building permits until the approved certified record grading plan
is on file with the City.
8
19. STREET AND UTILITY IMPROVEMENTS, All storm sewers, sanitary sewers,
watennain, and streets shall be installed in acoon1onop with the approved Plans and
Specifications for Public Improvements, Plan `D^ The plan shall conform tothe Ciry'sEngineering
Design and Construction Standards Manual- Curb and gutter and the first lift of the bituminous
meets, sidewalks, the boulevards graded, street signs inmaUad, and all restoration work onthe
site shall be completed in accordance with the approved plans. Once the work is completed, the
developer or its representative shall submit a written request to the City asking for an inspection of
the initial improvements, The City will then schedule awalk- through to create punch list of
outstanding items mb*completed. Upon receipt ofthe written punch list provided Uythe City, the
punch list items must be completed by the Developer and the City notified to re- inspect the
improvements. The final bituminous wear course may be installed in accordance with paragraph
l2.oUove,
20. STREET MAINTENANCE DURING CONSTRUCTION. The Developer shall
be responsible for all mnaot maintenance until the stmoux are accepted by the City in writing,
VVonnmg signs shall be placed when hazards develop in streets to prevent ,he public from
rna"n|inS onsame and to direct attention mdetours. \/ and when streets become impassable,
such u\meto vho|| be barricaded and closed. In the event residences are occupied prior to
completing ntmem. the Developer shall maintain asmooth surface and provide proper surface
drainage to insure that the streets are passable to traffic and emergency vehicles, The
Developer shall hmresponsible for keeping streets within and without the subdivision clean ofdirt
and debris that may apO|, tnack, or wash onto the street from Developer's operation. The
Developer may request, in writing, that the City keep the streets open during the winter months by
plowing snow from the streets prior to hnm| acceptance of said streets, The City shall not be
responsible for repairing the streets bnneueo of snow plowing operations. Providing snow
plowing service does not constitute final acceptance of the streets by the City, The Developer
shall contract for stposo cleaning within and immediately adjacent to the development, At a
minimum. scraping and sweeping shall take place onaweekly basis. 4copy ufthis contract shall
be approved by the City before grading is started, The contract shall provide that the City may
direct the contractor to clean the streets and the contractor will bill the Developer.
21. OWNERSHIP OF IMPROVEMENTS, Upon completion ol the work and
construction required by this Contract, the improvements lying within public easements nho\/
become City property. Prior macceptance o/the improvements uythe City, the Developer must
furniohtheCkywithacnmp\et000\ofropmduoib|w^reonnd^p|ano.ane|ectmnicfi|moft»e^nacord^
plans /n accordance with the City'x Engineering Design and Construction Standards Manual
together with the following aff ioavits�
' Developer/Developer Engineer's Certificate
Land Surveyor's Certificate
certifying that all construction has been completed in accordance with the terms of this Contract.
All necessary forms will be furnished by the City, Upon receipt of "record plans" and affiUovko,
and upon review and verification by the City Engineer, the City Engineer will accept the completed
public improvements.
22. PARK DEDICATION. The Developer shall pay ruoh contribution nf$33.35Oin
satisfaction ofthe City'opark dedication requirements. This charge isbased onthe pro -rated park
dedication requirement of the number of lots being platted within the Plat compared to the overall
number of lots within the Hunters Crossing preliminary plat area, The final charge was calculated
as follows: 1.96 acres of park land required for the entire preliminary plat area less 0.60 acres of
trail provided = 1,36 acres multiplied by $58,100 per acre per the City's appraisal of the property
($79,106) subtracted from the park in lieu of land dedication fee paid with the first project phase
($45.750),
33� SANITARY SEWER AND WATER UTILITY AVAILABILITY CHARGES
(SAC AND VVAC). The Developer shall be responsible for the payment of all sewer availability
charges (SAC) and all water availability charges (VVAC) with respect to the Improvements
required by the City and any state or metropolitan government agency. Consistent with a
previous agreement with the City, the developer has previously paid the WAC fees for the entire
subdivision (including the current Plat)
The sewer availability charge (SAC) in the amount of $3,000.00 per REU shall be paid by
the Developer prior mthe City recording the final plat, The total amount mUepaid bythe
Developer |o$D7.00O,
The water availability charge (VV4C) in the amount of$3.0VV,80 per REU for the entire
subdivision area was paid by the Developer prior to the City recording the first phase final plat.
There are noadditional VVAC payments required with this plat.
in addition, a sewer connection charge in the current amount of $1,000.00 per REU, a Met
Council sewer availability charge in the current amount of$ 2.48500 per REU, and a water
connection charge in the current amount of $1.000,00 per REU will be collected bythe City mthe
time the building permit ixissued for each lot, These amounts are charged atthe time nfbuilding
permit inaccordance with the latest city fee schedule.
24. TRAFFIC CONTROL SIGNS. Traffic; control signs shall beincluded aapart o[the
public street improvements, and the installation costs shall be included in the street construction
calculations,
25. STREET LIGHTS. The Developer is responsible for the installation of street lights
consistent with a street lighting plan approved uythe City. The Developer shall coordinate the
installation of street lights with Xcel Energy in conjunction with the other improvements, and
agrees to pay Xnel Energy for all upfront costs associated with the street lighting oyatenn,
including underground caWwo. posts, lamps, boVusts, startors, phomooUs, and glassware. All
street lights will be leased by the City upon final acceptance ofthe system, The Developer shall
also pay $500 in payment for the first year operating costs for street lights (6 poles x $6.94 x 12).
11
26. BUILDING PERM ITS/CERTIFICATES OF OCCUPANCY,
A. Public sewer and water, curbing, and one lift of asphalt shall be installed on
all public and private streets prior missuance nfany building permits.
B� Written certification oJthe as -constructed grading must boonfile at the City
for the block where the building iotobelocated.
C. Breach of the terms of this Contract by the Deva|ope/, including
nonpayment of billings from the City, shall begrounds for denial of building permits and/or
withholding ofother permits, inspection nractions, including lots sold oo third parties, and the
halting ofall work in the plat.
D, If building ppnnUs are issued prior to the acceptance of public
improvements, the Developer assumes all |/eW|hy and costs resulting in delays in completion of
public improvements and damage topublic improvements caused hythe City, Developer, their
contractors, subcontractors, materialmen, employees, agents, or third parties,
E, Nnsewer and water connection permits may hoissued until the v1mem
needed for access have been paved with a bituminous surface and the utilities are tested and
approved bythe City Engineer,
F� The City will not issue a certificate of occupancy for any building
constructed on any lot or parcel in the P\eu until Public sewer and water, nurhing, and one lift of
asphalt isinstalled nnall public and private streets: all utilities are tested and approved bythe City
Engineer and the as- constructed grading must be on file at the City for the block where the
building is to be located,
27. RESPONSIBILITY FOR COSTS,
A, |nthe event that the City receives claims from labor, mavaha|men,orothers
that work required by this Contract has been performed, the sums due them have not been paid,
and the |aboneo, mo,eria|men, or others are seeking payment from the City, and in the future
event that such claims have not been resolved by Developer within thirty (30) days after written
12
notice from the City, the Developer hereby authorizes the City to commence an |memleade,
action pursuant to Rule22, Minnesota Rules of Civil Procedure for the District Courts, to draw
upon the letters of credit in an amount up to 125 percent of the claim(s) and deposit the funds in
compliance with the Rule, and upon such deposit, the Developer shall ne|eaoe, diacha,Qe, and
dismiss the City from any further proceedings as it pertains to the letters of credit deposited with
the District Court, except that the Court shall retain jurisdiction to determine payment of attorneys'
fees pursuant mthis Contract,
B� Except as otherwise specified herein, the Developer shall pay all coots
incurred by it or the City in conjunction with the development of the plat. including but not limited to
leQo|, p|ooning, engineering and inspection expenses incurred in connection with approval and
acceptance of the p|at, the preparation of this Contect, review of construction plans and
gooumenzs, and all costs and expenses incv,naU by the City in monitoring and inspecting
development ofthe plat, an at nonno| City ro*ae therefor. All amounts incurred and due at the
time, must be fully paid prior to execution and release of the final plat for recording.
C, The Developer shall hold the City and its officers, employees, and agents
harmless from claims made byitself and third parties for damages sustained urcosts incurred
resulting from plat approval and development. The Developer shall indemnity the City and its
officers. emp|nyees, and agents for all cnsts, damages, or expenses which the City may pay or
incur in consequence of such c|aima, ino\uding_naasnnab|e attorneys' fees. Notwithstanding
anything 'to the contrary, Developer's obligation to indemnify, hold Ua,m|ooe and defend the City
shall not extend to any claim, liability, \osn, nosts, damages or expenses, including auom*y's
fees, which relate to, result from or are caused by the City's violation of applicable law, this
Agreement or the negligence ol the City and/or its officers, employees, consultants or agents,
D. The Developer shall reimburse the City for costs incurred in the
administration and enforcement ul this Contract, including reasonable engineering and attorneys'
13
E� The Developer shall pay in full all bills submitted to U by the City for
obligations incurred under this Contract within thirty (50) days after receipt, Bills not paid within
mirty(5V) days shall be assessed a |poc hoe per the City ofLahe Elmo adopted Fee Schedule.
Upon request, the City will provide copies ufdetailed invoices o[the work performed,
28. CITY PAYMENTS, |nthe event city payments are required bySection 2SAbelow,
within thirty (30) days of the City's final acceptance of the Improvements, pursuant to Section 21
of this Agmemen\, but only if the Developer in not in default under this Agreement, the City shall
pay mthe Developer the sums set forth in the attachment mthis Agreement an Exhibit B,The
actual amount of the reimbursement shall be based on actual construction costs which will be
verified by the Developer to the City in the Plans submitted to the City as required in Section 21.
This payment by the City shall be the Ciiy's only responsibility with nagonU to construction of the
Improvements and in no case shall act as a waiver ofany other right of the City under this
Agreement orunder applicable laws, ordinances, orrules,
A� City payments pursuant mthis Agreement shall be: $27.511OO
29. SPECIAL PROVISIONS. The following special provisions shall apply to the
A- Implementation ofthe recommendations listed inthe April 2.2O15and April
3.2015Engineering memorandum.
B� Within 50 days of the plat being recorded with Washington County. the
Developer shall convey OuUcx A to the City by warranty goeU, free and clear of any and all
encumbrances.
C. The Developer must obtain asign permit from the City Building Official prior
toinstallation p(any permanent subdivision identification signs,
D� The Developer shall enter into a maintenance agreement with and
satisfactory to the City that clarifies the individuals or entities responsible for any landscaping
installed in areas outside of land dedicated as public park and open space on the final plat,
14
m"natte �waHwmww
E. The City will not issue building permits for more than 25 lots within Hunters
Crossing until such time that the temporary access isclosed and access to5|hStreet is provided,
F� The final construction plans for 5p Street shall include the construction o,
all improvements within the Lame Elmo Avenue (CSAH 17) right-of-way as required by
Washington County and further described in the ,avim* letter received from the County dated
September 2.2O14
30� MISCELLANEOUS.
& The Developer may not assign this Contract without the written permission
of the City Council. The Developer's nb|igz*ion hereunder ana|| continue infull force and effect
even itthe Developer sells one ormore lots, the entire plat, nrany part pfit,
B. Retaining walls that require a building permit shall be constructed in
accordance with plans and specifications prepared by e structural or geoenhnica| engineer
licensed bythe State of Minnesota, Following construction, ecertifioauion signed bythe design
engineer shall bofiled with the City Engineer evidencing that the retaining wall was constructed in
aonundonoe with the approved plans and specifications. All retaining walls identified on the
development plans orbyspecial conditions referred tomthis Contract shall heconstructed before
any other building permit is issued for alot vn which a retaining wall is required to be built.
C, Appropriate legal documents regarding Homeowner Association
documents, covenants and restrictions relating oothe plat approval and out|otsand conveyances,
as approved by the City Attorney, shall be filed within 30 days of the recording of the final plat with
the Washington County Recorder's Office, Mothird- party beneficiary status iahereby conferred,
All uudms and *un^mun areas shall Uemaintained mgood order and repair bya homeowner's
association, and if it does not do so. then the City may perform the work and assess the costs
against the individual lots within the plat s[Hunters Crossing and without regard unthe formalities
orrequirements ofMinn, Exat. §42S.
15
D, Developer shall take out and maintain or cause to be taken out and
maintained until six (5)months after the City has accepted the public improvements, public liability
and property damage insurance covering personal injury, including death, and claims for property
damage which may arise out ofDeveloper's work orthe work o[ its subcontractors or by one
directly orindirectly employed byany ofthem, Limits for bodily injury and death shall benot less
than $500.000for one person and $1.000.000fur each occurrence; limits for property damage
ahe|| be not less than $20U.00Ofor each occurrence; or a combination single limit policy of
$1.000.000 or more. The City shall be named as an additional insured an the policy, and the
Developer shall file with the City a certificate evidencing coverage prior to the City signing the plat.
The certificate shall provide that the City must begiven thirty (D0) days advance written notice of
the cancellation ofthe insurance
E Third parties et)eUhave nurecourse against the City under this Contract.
F, |fany portion, section, subsection, sentence, clause, paragraph, orphrase
of this Contract is for any reason held invalid, such decision shall not affect the validity of the
remaining portion of this Contract,
G, The action o, inaction of the City shall not constitute a waiver or
amendment to the provisions of this Contract, To be binding, amendments or waivers shall be in
writing, signed by the parties and approved by written resolution of the City Council. The ChY's
failure to promptly take legal action to enforce this Contract shall not be a waiver or release,
H, This Contract shall run with the land and may berecorded against the title
to the property, The Developer covenants with the City, its successors and assigns, that the
Developer has fee title to the property being final n|ooed and/or has obtained consents mthis
Contract, in the form attached hereto, from all parties who have an interest inthe property�that
there are no unrecorded interests in the property being final p/oUod� and that the Developer will
indemnify and hold the City harmless for any breach of the foregoing covenants.
16
i Each right, power nrremedy herein conferred upon the City is cumulative
and in addition to every other right, power or remedy, express or implied, now or hereafter arising,
available to City. a, law or in enuity, nrunder any other agreement, and each and every right,
power and remedy herein set forth or otherwise so existing may be exercised from time to time as
often and in such order as may be deemed expedient by the City and shall not be a waiver of the
right tuexercise atany time thereafter any other right, power orremedy.
J, The Developer represents to the City that the plat complies with all city,
ooumY, memoo|han, otate, and federal laws and reguk$innu, including but not limited to:
subdivision ordinances, zoning ordinances, and env/ronmental regulations, If the City determines
that the plat does not comply, the City may, at its opUon, ndvne to allow construction o,
development work inthe plat until the Developer does comply. Upon the Qty's demand. the
Developer shall cease work until there iocompliance.
31. EVENTS OF DEFAULT, The following shall be '`Events of Default" under this
Agreement and the term "Event ofDefau||^shall mean, whenever |\iaused inthis Agreement, any
one ormore ofthe following events:
A� Subject to unavoidable delays, failure by Developers to commence and
complete construction of the puh|/c Improvements pursuant to the terms. conditions and
limitations ofthis Agreement and the continuance pfsuch failure for a period of thirty (30)dayx
after written notice thereof (pmvided, hmwe,or, that in the event ofa bona fide emergency, the
City shall only be required to give such notice as is practicable under the circumstances).
B, Failure by Developers to substantially observe or perform any material
covenant, condition, obligation or agreement on their part to be observed or performed under this
Agreement and the continuance of such failure for a period of thirty (30) days after written notice
thereof (provided, hmwover, that in the event of bona fide emergency, the City shall only he
required vogive such notice esiapracticable under the rimumsnanoeo).
17
32. REMEDIES ONDEFAULT. Whenever any Event of Default occurs, the City,
subject many rights ofthird parties agreed Vahy the City pursuant ,othis Agreement, orotherwise
by written, executed instrument of the City, may take any one or more of the following:
A, The City may suspend its performance under the Agreement until i,
receives assurances from Devm|ope,s, deemed adequate bythe City, that Developers will cure
their default and continue their performance under the Agreement. Suspension nfperformance
includes the right of the City to withhold permits including, but not limited to, building permits.
B, The City may initiate such action, including legal nradministrative action,
as is necessary for the City to secure performance of any provision of this agreement or recover
any amounts due under this Agreement from Deve|opnrs, or immediately draw on the Letter of
C,*dit, an xo| forth in this Agreement. In the event of any uncorrected failure to maintain any
common area orlandscape areas, the City may undertake mdnthe work and assess the costs m
the individual lots within the plat without regard tothe formalities orrequirements ofMinn. Soat.h
42S'
33, ENFORCEMENT BYCITY: DAMAGES, The Developer acknowledges the right
of the City to onhuroo the terms of this Agreement against the Devo|opar, by action for specific
performance nrdamages, orboth, urbyany other legally authorized means, The Developer also
acknowledges that its failure to perform any or all of its obligations under this Agreement may
result in substantial damages tothe City; that in the event of default by the Developer, the City
may commence legal action to recover all damages, losses and expenses sustained by the City;
and that such expenses may include, but are not limited to, the reasonable foox of legal counsel
employed with respect /othe enforcement nfthis Agreement,
34. WARRANTY. The Developer warrants all improvements required to he
opnst,00veU by it pursuant tothis Contract against poor material and faulty workmanship, The
Developer shall submit either a cash deposit or letter of credit for twenty-five percent (25%) of 'the
amount ofthe original cost ofthe improvements.
18
A. The required warranty period for materials and workmanship for the utility
contractor instalting public sewer and water mains shall be two (2) years from the date of final
written City acceptance of the work.
B. The required warranty period for at work relating to street construction;
including concrete curb and gutter, sidewalks and trails, materials and equipment shall be subject
to one (1) year from the date of final written acceptance, unless the wearing course is placed
during the same construction season as the bituminous base course. In those instances. the
Developer shall guarantee all work, including street construction, concrete curb and gutter,
sidewalks and trails, material and equipment for a period of two (2) years from the date of final
written City acceptance of the work.
C. The required warranty period for sod, trees, and landscaping is two
growing seasons following installation.
35. SUMMARY OF SECURITY REQUIREMENTS. To guarantee compliance with the
terms of this agreement, payment of special assessments, payment of the costs of at public
improvements, and construction of all public improvements, the Developer shall furnish the City
with an irrevocable letter of credit, in the form attached hereto, from a bank, cash escrow or a
combination cash escrow and Letter of Credit ("security") for $ 1,116,575,00, The amount of the
security was caiculated as follows:
CONSTRUCTION COSTS:
Streets $153,091
5Street (Southern Half) $408,695
Sanitary Sewer $48,986
Watermain $136,197
Surface Water Facilities (pipe, ponds, rain $91,032
gardens, etc,)
Gradina N/A — Completed with Phase 1
19
Erosion Control
SidewalksrTrails
$47.552
Street LightnQ Xcel»oInstall, mhepre-paid directly
by developer
Street Signs and Traffic Control Signs
Landscaping
Tree Preservation and Restoration
Welland Mitigation and Buffers
Monuments
Pond Filtration
$332
N/A — Included with 1"Addition
NIA — With Grading Permit
Completed with 1uAddition
N/A —Included with 1st Addition
N/A—Inu|uded with stAddition
Developer's Record Drawings 82.500
Construction Sub -Total
Total Project Securities (at 125%
Construction Costs)
This breakdown is for historical reference; it is not a restriction on the use of the security. The
bank shall be subject hnthe approval of the City Administrator. The City may draw down the
security, without notice, for any violation of the terms ofthis Contract urifthe security |aallowed ko
lapse prior n,the end ofthe required term. |fthe required public improvements are not completed
at least thirty (3O)days prior tothe expiration ofthe security, the City may also draw it down, If the
security iodrawn down, the proceeds shall beused tocure the default.
OG. REDUCTION OF SECURITY. Upon written raoumg by the Developer and upon
receipt o(proof satisfactory 10the City Engineer that work has been completed and financial
obligations to the City have been satisfied. with City Engineer approval the security may be
reduced unfollows:
A� Up to 50%or $ 558288 of ,he security provided in accordance with
paragraph 32. above may be released when: (1)Developer's obligations under this Agreement
have been completed and the Public improvements have been found to be complete to the
G893.280
20
satisfaction of the City including all corrective work for any identified punch list items, but not
including the final wear course; and (2) completion of the Improvements is done to the satisfaction
of the City and evidence of such is provided by the City in writing and satisfactory evidence of
payment, such anlien waivers are provided.
B. Up to an additional 251/'0. o, $278.144 of the security provided in
accordance with paragraph 32, above may be released when: (1) Developer's obligations under
this Agreement have been completed and the Improvements have been found to be complete to
the satisfaction of the City including all corrective work for any identified punch list items and
including the final wear course; and (2) Improvements are accepted bythe City inwriting and
satisfactory evidence ofpayment, such aslien waivers, are provided,
C. Twenty percent (25%)o/the amounts certified bythe Developer's engineer
shall be retained as security until: (1 .) all improvements have been completed, (2) iron monuments
for lot corners have been installed, (3) all financial obligations to the City satisfied, (4) the required
^ record" plans have been received and approved bythe City, (5)awarranty security in provided,
and (6)the public improvements are accepted bythe City.
37. SUMMARY OFCASH REQUIREMENTS. The following isasummary ofthe cash
requirements under this Contract which must he furnished to the City at the time of final plat
approval:
Sewer Availability Charge (GAC) G87.000
Water Availability Charge (WAC) NAA—PaidwiUnFlrstAddihnn
Park Dedication $33.558
Street Light Operating Fee $500
City Base Map Upgrading $725
City Engineering Administration Escrow $s0.0OO(Based ontwo months of
aumininiration/oboervaVon)
21
Total Cash Requirements $171,581
58. NOTICES. Required notices to the Developer shall beinwriting, and shall be
either hood delivered to the Dovn|nper, its employees oragents, or mailed to the Developer by
certified mail atthe following oddmos� 7599xnagram Drive, Eden Prairie, MIN55344. Notices to
the City shall be in writing and shall be either hand delivered to the City Administrator, or mailed to
the City by certified mail in care of the City Administrator at the following address: Lake Elmo City
Hall, 3800 Laverne Avenue N, Lake E|mu, Minnesota 55042,
39. EVIDENCE OF TITLE, Developer shall furnish the City with evidence ofits fee
ownership of the property being platted by way of an anorney's title opinion or title insurance
policy dated not earlier than thirty (30)days prior tothe execution ofthe plat.
CITY OFLAKE ELMO
(SEAL)
22
AND
THE RYLAND GROUP, INC.
By:
Its:
�
City Clerk
STATE OFM|NNES0TA )
\ xa�
COUNTY OF WASHINGTON
The foregoing instrument was acknowledged before methis day of �2 .
by and by . the Mayor and City Clerk of the
City ofLake Elmo. o Minnesota municipal moquore1ion, on behalf ofthe corporation and pursuant
to the authority granted by its City Council.
NOTARY PUBLIC
STATE OFM|NNESOTA
COUNTY OF
The foregoing instrument was acknowledged before mothis day of
2014, by The Ryland Group, Inc., a Maryland corporation, for and on behalf of the corporation.
omArrEoo,�
City of LaKe Elmo
3800 Laverne Avenue North
Lake Elmo. mw55w2
23
NOTARY PUBLIC
FEE OWNER CONSENT
TO
DEVELOPMENT CONTRACT
fee owners of all or part of the subject
property, the development of which is governed by the foregoing Development Contract, affirm
and consent to the provisions thereof and agree to be bound by the provisions as the same may
apply to that portion of the subject property owned by them.
Dated this day of
STATE OF MINNESOTA
( ss.
COUNTY OF
, 2
The foregoing instrument was acknowledged before me this day of
2 , by
DRAFTED BY:
City of Lake Elmo
3900 Laverne Avenue North
Lake Elmo, MN 55042
(651) 747-3901
24
NOTARY PUBLIC
MORTGAGE CONSENT
TO
DEVELOPMENT CONTRACT
which holds a mortgage on the
subject property, the development of which is governed by the foregoing Development Contract,
agrees that the Development Contract shall remain in full force and effect even if it forecloses on
its mortgage.
Dated this day of . 2
STATE OF MINNESOTA
( ss
COUNTY OF
The foregoing instrument was acknowledged before me this day of
2_, by
DRAFTED BY:
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, MN 55042
(651) 747-3901
25
NOTARY PUBLIC
EXHIBIT "A"
TO
DEVELOPMENT CONTRACT
Legal Description of Property Being Final Platted as Hunters Crossing
Outiot C, Hunters Crossing First Addition, according to the recorded plat thereof, Washington
County, Minnesota
A-1
EXHIBIT "B"
TO
DEVELOPMENT CONTRACT
City Overszing Payment Calculation
A-2
IRREVOCABLE LETTER 0FCREDIT
--
No.
Dete:
TO: City of Lake Elmo Dear Sir or Madam:
VVehereby issue, for the account of(Name ofDeebperland in your favor, our
Irrevocable Letter of Credit in the amount of$ . available to you by your draft
drawn onsight nnthe undersigned bank e(its offices inMinnesota.
The draft must-,
a) Bear the clause, "Drawn under Letter of Credit No, dated
b)Bosigned bythe Mayor orCity Administrator ofthe City ofLake Elmo,
o) Be presented for payment at (Address of Bank), mnorbefore 4:00 p,nn. on
This Letter o/ Credit shall automatically renew for successive one-year terms
un|ens, at least sixty (80) days prior to the next annual renewal Uone (which shall be
November 30 of each year), the Bonk delivers written notice to the Lake Elmo City
Administrator that it intends to modify the terms of, or cancel, this Letter of Credit. YYhVen
notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mai|,
aLleast sixty (00) days prior tothe next annual renewal data addressed exfollows: City
Administrator, City Hall, 38OOLaverne Ave. N.Lake Elmo Minnesota 55042and i»actually
received by the City Administrator at least forty-five (45) days prior to the renewal date,
This Letter cfCredit sets forth hnfull our understanding which shall not inany way
be modified, amended, amplified, or limited by reference to any document, instrument- or
agreement, whether u,not referred Vaherein,
This Letter of Credit is not assignable, This is not a Notation Letter ofCredit, More
than one draw may be made under this Letter of Credit.
This Letter of Credit shall bmgoverned by the most recent revision of the Uniform
Customs and Practice for Documentary Credits, International Chamber of Commerce
Publication No. 500.
We hereby agree that adraft drawn under and in compliance with this Letter of
Credit shall bnduly honored upon presentation.
By:
953673bv<1"�
(oc
WATERMAIN OVERSIZE CREDIT
FOR
UTILITY AND STREET CONSTRUCTION
5th STREET
IN
LA ELMO, MN
May 30, 2015
Section B - Watermain
Item #
WM-3
Contract Item
12" D.I.P. Class 52
WM-4
WM-5
12" 90 Bend
12" 45 Bend
Unit Unit Price
LF
EA
EA
Bid Estimate
Quantity Amount
$52.001 700 $36,400.00
S51000F 0.00
S467,00 S0,00
WM-6 i12" x 6" Tee EA S568.00. 2 $1.136.00
WM-7 1.2" x 8" Cross EA $768.50$0.00
WM-8 112"x 12"Cross EA $1,006.00 $0.00
WM-9 12'' x 8" Reducer EA $525.00 50.00
WM-10 12" Plug EA $291.00 1 $291.00
WM-11 i12" Gate Valve. & Box EA $2.860.00 1 $2.860.00
WM-15
Total Watermain Estimate Amount S40,687.00
1Section B - Watermain
Item # Contract Item Unit
WM-3 8" D.LP, Class 52 LF
W'M-4 8" 90 Bend EA
\V\l-5 8" 45 Bend EA
WM-6 8" x 6" Tee EA
WM-7 8" x 8" Cross EA
WM-8 irx 8"Cross EA
WM-9 Reducer not required EA
WM-10 8"Plug
WM-I 1 8" Gate Valve & Box
wm..15
'Total Watermain Estimate Amount
'Total Watermain Credit Amount
Bid Estimate
Unit Price Quantity 1 Amount
538.75 700 S27,125.00
S297.00, $0,00
5755,00 $0,00
$318,00 2 $636.00
$510.00: $0.00
$0,00
S510.00
EA $145,00. 1 $145.00
EA $1,575,00. 1 S1.575.00
529A81.0
SI 1.206.00
WATE AIN OVERSIZE CREDIT
FOR
UTILITY AND STREET CONSTRUCTION
HUNTERS CROSSING - 2nd ADDITION
IN
LA ELMO, MN
May 30, 2015
Section B - Watermain
Item # I Contract Item
WM-3 12" D.I.P. Class 52
WM-4 !12" 90 Bend
WM-5 12" 22.5 Bend
WM-6 12" x 6" Tee
WM-7 12" x 6" Reducer
WM-8 12"x 12"Tee
WM-9 i12" x 8" Reducer
WM-10 12" Plug
WM-11 '12" Gate Valve & Box
WM-15
'Total Waterman) Estimate Amount
ISection B - Watermain
Unit
LF
EA
EA
EA
EA
EA
EA
EA
EA
Item # Contract Item Unit
WM-3 8" D.1.P. Class 52 LF
WM-4 18" 90 Bend EA
WM-5 8" 22.5 Bend EA
WM-6 i 8" x 6" Tee ' EA
WM-7 8" x 8" Tee EA
WM-8 ! 8"x 6"Reducer r EA
WM-9 Reducer not required EA
WM-10 18" Plug EA
WIV1-11 8" Gate Valve S.'. Box
WM-15
'Total Watermain Estimate Amount
Bid Estimate
nit Price Quantity Amount
$52.001 824 S42.848.00
$510.00; $0.00
S467.001 1 S467.00
$568.001 1 $568,00
$525.00 1 $525.00
S1.006,00 i $2.012.00
$525.00 $1.050.00
S291.00 $0,00
$2.860,00 2 $5.720,00
$53,190.00
Bid Estirnate
Unit Price Quantity 1 Amount
S38.75. 8,24 S31.930.00
$297.00 $0.00
$255.00 1 $255,00
$318.00 11 $318.00
$510.00 2 1.020.00
$210.001 1 S210.00
$145.00 $0,00
EA $1.575.00 1' $3 150 00
- • • -
$36.883.O0
Total Waterman' Credit Amount S16,307.00
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
DATE:
REGULAR
ITEM #
Village Preserve Final Plat
Nick M. Jolmson, City Planner
Dean Zuleger, City Administrator
Planning Commission
Kyle Klatt, Community Development Director
Jack Griffin, City Engineer
Greg Malmquist, Fire Chief
Stephen Mastey. City's Landscape Consultant
May 5, 2015
7
SUGGESTED ORDER OF BUSINESS:
Introduction of Item ..... .....Corrununity Development Director
Report, Presentation ..............................Community Development Director
Questions from Council to Staff Mayor Facilitates
Call for Motion ..... .................................... ............. Mayor & City Council
Discussion.. ..... Mayor & City Council
Action on Motion.. ..... ....... ....... Mayor Facilitates
POLICY RECCOMENDER: Planning Commission
FISCAL IMPACT: TBD — the City will be asked to review a developer's agreement concerning
the final plat at its May 19th meeting. The agreement will include a detailed accounting of any
development costs that will be the responsibility of the City.
SUMMARY AND ACTION REQUESTED: The City Council is being asked to consider a
request from GWSA Land Development, LLC (Gonyea Companies) for approval of a final plat
for the first phase of the Village Preserve residential development. The final plat includes 46
single-family residential lots. and the related construction plans for the improvements necessary
to serve these homes. The City approved the Village Preserve Preliminary Plat on July 15,
2014, which covered approximately 39 acres of land within the Village Planning Area. There
are 91 single family residential lots planned within the entire subdivision, and the final plat
covers approximately half of the overall total of units that will eventually he platted.
-- page 1 --
City Council Meeting [Regular Agoula Item 2
May 5. 2015
The Planning Commission considered this matter at its April 27, 2015 meeting and unanimously
recommended approval of the Village Preserve Final Plat subject to 11 conditions of approval.
The suggested motions to adopt the Planning Commission recommendation is as follows:
"Move to adopt Resolution No. 2015-34, approving the Final Plat for the first phase of the
Village Preserve residential subdivision.
BACKGROUND INFORMATION:
Attached is the original detailed Staff report that was provided to the Planning Commission
regarding the applicant's request for final plat approval. The staff report includes general
information about the application. a summary of the relevant planning and zoning issues. a
thorough review and analysis of the final plat (including a draft list of recommended conditions
of approval), draft findings, and the Staff recommendation to the Planning Commission.
It should be noted that two critical path issues were identified at the time of the preliminary plat
approval. First, the design of the Village Preserve subdivision proposed to discharge some of the
water from the site to the property to the north, owned by Robert Engstrom Companies. The
applicant was required to get written permission from Robert Engstrom Companies, which has
now been submitted in the form of an agreement between the two parties (Attachment #5). This
strategy to discharge stormwater to the north has been extensively reviewed by the Valley
Branch Watershed District as part of a sub -watershed study of the Goetschel Pond sub -
watershed. It should be noted that the applicants have obtained their Valley Branch Watershed
District Permit (Attachment #14). The second critical path issue for the \Tillage Preserve
subdivision was the completing of sanitary sewer down to the Reid Park lift station. which is
necessary to make the sewer operational. With the approval of the Easton \Tillage Final Plat and
the acceptance of the Construction Plans for the sanitary sewer, staff is confident that this issue
has effectively been resolved. The construction of the last segment of sewer pipe is still
necessary to serve the Village Preserve subdivision. The Eastern Village trunk sewer system will
need to be in operation prior to the City issuing general building permits for the subdivision,
Finally, it should be noted that there are multiple improvements that are being coordinated
between the Village Preserve and Wildflower at Lake Elmo developments. The agreement
between Robert Engstrom Companies and Gonyea Companies identify who is responsible for the
construction and payment of each joint -improvement. Should one of the two parties be delayed,
the other party has the right to construct the improvements and be reimbursed according to the
terms of the agreement. Staff and the Planning Commission are recommending a condition
(Condition #10) that all the necessary improvements that are shared or outside of the subdivision
must be complete for the general construction of homes is allowed to proceed.
PLANNING COMMISSION REPORT:
The Planning Commission reviewed the final plat application at its April 27. 2015 meeting.
There was general discussion about the timing of the improvements with regards to the
Wildflower at Lake Elmo subdivision. In addition. the Planning Commission was pleased that
-- page 2 --
City Council MeeLmg
May 5.2015
!Regular .4genda Item 7
there would be a trail connection offered to the northern preserve within the Wildflower at Lake
Elmo subdivision.
The Planning Commission recommended approval of the Village Preserve Final Plat with 11
conditions of approval. The vote to recommend approval of the Village Preserve Final Plat was
unanimous (Vote: 5-0).
STRENGTHS. WEAKNESSES. OPPORTUNITIES. THREATS (SWOT):
Strengths: The proposed final plat is consistent with the approved preliminary plat
subject to the conditions being recommended by Staff and the Planning Corrunission.
Weaknesses: There remain conditions of approval must be met by the applicant,
including revisions to the final construction plans to address comments from the City
Engineer,
Opportunities: Approval of the plat application allows the development plans for the
Village Preserve residential subdivision to proceed as planned in the Comprehensive
Plan. Moving forward with sewered single family growth should allow the City to add
additional users to the City's public sanitary sewer system. helping to finance the City's
investments in sanitary sewer.
Threats: None
RECOMMENDATION:
Based on the albrementioned, the Planning, Commission and Staff are recommendingrecoininending tha
Citr Council approve the Tillage Preserve Final Plat through the f011owing motion:
"Move to adopt Resolution No. 2015-34, approving the Final Plat fry the first phase ofthe
Village Preserve residential subdivision."
ATTACHMENTS:
1. Resolution No. 2015-34
1, Staff Report to the Planning Commission, 4/27115
3. Location Map
4. Application Forms and Project NaiTative
5. Agreement on Joint improvements w/Robert Engstrom Companies
6. Final Plat (3 sheets)
7. Final Grading Plans sheets)
Final Landscape Plan (3 sheets)
-- page 3 --
City Council Meeting [Regidur V, e 71 da Pelee
May 5, 2015
9. Turn Lane Exhibit (2 sheets)
10. City Engineer Review Memorandum, dated 4/14/ I 5
11. Fire Chief Review Memorandum, dated 4/20:15
12. Landscape Consultant Review Memorandum, dated 422/15
13. Washington County Review Email w/Exhibit. dated 4/21/15
14. Valley Branch Watershed District Permit, dated 3/18/15
MATERIALS NOT ATTACHED BUT AVAILABLE UPON REQUEST:
1 Final Street Plans
2. Final Utility Plans
3. Final Storm Plans
4, Final Erosion Control Plans
-- page 4 --
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2015-34
A RESOLUTIOIVAPPROJ7NG A FINAL PLAT FOI? 7HE VILLAGE PRESERT'E
RESIDENTIAL SUBDIVISION
WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing
under the laws of the State of Minnesota: and
WHEREAS, GWSA Land Development, LLC. 10850 Old County Road 15. Suite 200.
Plymouth. MN 55441 has submitted an application to the City of Lake Elmo ("City") for a Final
Plat for the first phase of the Village Preserve residential subdivision. a copy of which is on file
in the City of Lake Elmo Community Development Department: and
WHEREAS, the City approved the Village Preserve Preliminary Plat on July 15, 2014;
and
WHEREAS, the proposed Village Preserve Final Plat includes 46 single family
residential lots within a planned subdivision on one parcel of land (PID: 12.029.21.33.0001) in
the 'Village Planning Area: and
WHEREAS, the Lake Elmo Planning Commission adopted a motion recommending
approval of the Final Plat subject to 11 conditions of approval; and
WHEREAS, the Lake Elmo Planning Commission has submitted its report and
recommendation concerning the Final Plat as part of a memorandum to the City Council for the
May 5, 2015 Council Meeting; and
WHEREAS. the City Council reviewed the Village Preserve Final Plat at its meeting
held on May 5. 2015 and made the following findings of fact:
1) That the Village Preserve Final Plat is consistent with the Preliminary Plat and Plans as
approved by the City of Lake Elmo on July 15, 2014.
2) That the Village Preserve Final Plat is consistent with the Lake Elmo Comprehensive
Plan and the Future Land Use Map for this area.
3) That the Village Preserve Final Plat complies with the City's Urban Low Density
Residential zoning district.
4) That the Village Preserve Final Plat complies with all other applicable zoning
requirements, including the City's landscaping, storm water. sediment and erosion
control and other ordinances. except as noted in this report or attachment thereof
Resolution No. 2015-34
5) That the Village Preserve Final Plat complies with the City's subdivision ordinance.
6) That the Village Preserve Final Plat is consistent with the City's engirieering standards
with the exceptions noted hy the City Engineer in his review comments to the Citv dated
April I 4. 2015.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby
approve the Village Preserve Final Plat subject to the following conditions:
1) Final grading. drainage, and erosion control plans, utility plans, sanitary and storm water
management plans, and street and utility construction plans shall be reviewed and
approved by the City Engineer prior to the recording of the Final Plat, All changes and
modifications to the plat and plans requested by the City Engineer in a memo dated
4/14/15 shall be incorporated into these documents before they are approved.
2) Prior to the release of Final Plat for recording, the developer shall provide evidence in a
form satisfactory to the City Attorney that warrants it has fee interest in area included in
the Village Preserve Final Plat.
... Prior to the release of the Final Plat for recording, the Developer shall enter into a
Developer's Agreement acceptable to the City Attorney and approved by the City
Council that delineates who is responsible for the design, construction, and payment of
the required improvements with financial guarantees therefore,
4) All easements as requested by the City Engineer and Public Works Department shall be
documented on the Final Plat prior to the release of the Final Plat for recording.
5) A Common Interest Agreement concerning management of the common areas of Village
Preserve and establishing a homeowner's association shall be submitted in final form to
the Community Development Director before a building permit may be issued for any
structure within this subdivision. Said agreement shall comply with Minnesota Statues
515B-103, and specifically the provisions concerning the transfer of control to the future
property owners. The applicant shall also enter into a maintenance agreement with the
City that clarifies the individuals or entities responsible for any landscaping installed in
areas outside of land dedicated as public park and open space on the Final Plat.
6) As part of the development agreement for the lst phase of the Village Preserve
development. the applicant shall provide fees in lieu of land dedication for a minimum of
1.57 acres of land to fulfill the City's parkland dedication requirements prior to the
release of Final Plat for recording. The fee can be provided in a pro -rated amount for the
Phase 1 Area or in an amount addressing the total residential portion of the site.
7) The Final Landscape Plan shall include irrigation plans and additional detail of the entry
median adjacent to Lake Elmo Avenue. The Final Landscape Plans shall be approved
prior to the release of Final Plat for recording.
Resolution No. 2015-34
8) The applicant shall provide evidence that all conditions attached to the Valley Branch
Watershed District permit for the Final Plat and associated grading work have been met
prior to the release of the Final Plat tbr recording.
9) The applicant shall update the Lake 'Elino Ave, improvements per the direction of
Washington County prior to the Final Plat being released for recording. The applicant is
responsible to construct all necessary improvements to Lake Elmo Ave.
10) All public improvements outside of the Village Preserve site needed to serve the
residential subdivision, including the Eastern Village Sewer and facilities shared with the
Wildflower at Lake Elmo development. must be completed prior to the issuance of
building permits, with the exception of approved model home permits, in the Village
Preserve residential subdivision.
I 1 ) All outlots containing storrnwater management facilities or public parkland shall be
deeded to the City upon recording, the final plat.
Passed and duly adopted this 5th day of May, 2015 by the City Council of the City of Lake Elmo.
Minnesota.
Mike Pearson. Mayor
ATTEST:
Adam Bell, City Clerk
Resolution No. 2015-34
1.:11`1 1)1
AKE ELM()
ITEM:
SUBMITTED BY: Nick Johnson, City Planner
Village Preserve Final Plat
PLANNING COMMISSION
DATE: 4/27/1 5
AGENDA ITEM: 5B - BUSINESS ITEM
CASE#20I5-I6
REVIEWED BY: Kyle Klatt, Community Development Director
Jack Griffin, City Engineer
Washington County Public Works
Valley Branch Watershed District
Greg Malmquist, Fire Chief
Stephen Mastey, Landscape Architecture, Inc.
SUMMARY AND ACTION REQUESTED:
The Planning Commission is being asked to consider an application for a Final Platt submitted by
GWSA Land Development, LLC, The Final Plat application represents the first phase of the Village
Preserve residential development and includes 46 single family residential lots. The proposed project
is located north of 39th Street, immediately east of Lake Elmo Ave. and immediately west of the
planned Wildflower at Lake Elmo residential development. Staff is recommending approval of the
Village Preserve Final Plat subject to compliance with 10 conditions as noted in this report.
GENERAL INFORMATION
Applicant
Property Owners:
Location:
Request:
GWSA Land Development, LLC (Craig Allen); 10850 Old County Road 15,
Suite 200, Plymouth, MN 55441
Schiltgen Fanns, Inc.; 10880 Stillwater Blvd, N., Lake Elmo, MN 55042
Part of Sections 12, Township 29 North, Range 21 West in Lake Elmo, north of
39th Street and east of Lake Elmo Avenue (CSA1-I 17). PID Number:
12.029.21.33.0001.
Application for a Final Plat for the 1phase of the Village Preserve residential
subdivision. The Final Plat (1' Phase of Village Preserve) includes 46 single
family lots and various outlots planned for storrnwater management, parkland and
future residential lots.
Existing Land Use, and Zoning: Vacant agricultural land. Current Zoning: RT - Rural
Development Transitional Zoning District; Proposed Zoning:
LDR - Urban Low Density Residential
Surrounding Land Use and Zoning: North - vacant/agricultural land (likely flood plain); west -
agricultural land, guided for Village Urban Low Density
Residential (V-LDR.); south - vacant land guided for Village
Mixed -Use (VMX); east - vacant/agricultural land guided for
BUSINESS ITEM 5B - ACTION ITEM
Village Medium Density Residential (V-MDR) and planned tier
Wildflower at Lake Elmo planned residential development
Compivliensilv Plan: Village Urban Medium Density Residential (2.5 — 4.99 units per
acre).
Sketch Plan review by Planning Commission on 3/10/14. Sketch Plan review by the
Park Commission on 3/17/14. The Village Preserve Preliminary Plat was approved
by the City Council on 7/15/14 (Resolution #2014-59). Park Plan reviewed by Park
Commission on 4/20/15.
Deadline lin- Adimi:
Applicable Regulaiimis:
Application Complete - 3/20/2015
60 Day Deadline — 5/19/2015
Extension Letter Mailed N/A
120 Day Deadline— 7/20/2015
Chapter 153 — Subdivision Regulations
Article 10 Urban Residential Districts (LDR)
§150.270 Stonn Water, Erosion, and Sediment
REQUEST DETAILS
The City of Lake Elmo has received a request from GWSA Land Development, LLC for a Final Plat
to subdivide 39.8 acres of land located within the northern portion of the Village Planning Area, The
Final Plat would represent the first phase of the Village Preserve residential subdivision and include
46 single family lots, as well as various outlots planned for stomiwater management, parkland, trails,
and future single family lots as guided by the approved Preliminary Plat. The proposed plat is
located north of 39th Street, immediately east of Lake Elmo Ave. (CSAH 17), and immediately west
of the planned Wildflower at Lake Elmo subdivision, The subject properties have historically been
used for agricultural purposes.
The final plat area represents the initial project phase of the Village Preserve residential subdivision,
which is planned to be constructed in two phases. The developer intends to build homes in the
western half of the site of the site in the first phase. The developer will be conducting final mass
grading on the entirety of the site as part of the lst phase of development, whereas the street and
utility construction will follow the proposed phasing as demonstrated on the plans. The applicant has
submitted detailed construction plans related to sanitary sewer, water main, storm sewer, grading,
drainage, landscaping, and other details that have been reviewed by the City Engineer, Fire Chief and
Landscape Consultant.
The City's subdivision ordinance establishes the procedure for obtaining final subdivision approval,
in which case a final plat may only be reviewed after the City takes action on a preliminary plat. As
long as the final plat is consistent with the preliminary approval, it must be approved by the City.
Please note that the City's approval of the Village Preserve Preliminary P1at did include a series of
conditions that must he met by the applicant, which are addressed in the "Review and Analysis"
section below. Staff has reviewed the final plat and found that it is consistent with the preliminary
plat that was approved by the City on July 15, 2014. Please note that the final plat and construction
plans now include approved street names for the subdivision.
The City Engineer has reviewed the final plat, and his comments are attached to this report. The
majority of the Engineer's comments focus on the easement and outlet boundaries provided in the
plat. Although there are some additional revisions and additions necessary for the Final Plat and final
BUSINESS ITEM 5B ACTION ITEM
construction plans that need to be addressed by the applicant, the revisions can be made betbre the
City releases the final plat for recording. Swifts recommending that all revisions and modifications
noted within the City Engineer's review metnorandum date 4/13/15 be completed prior to the release
of Final Plat for recording as a condition of approval.
FINAL PLAT REVIEW AND ANALYSIS
The preliminary plat for Village Preserve was approved with several conditions, which are indicated
below along with Staff s comments on the status of each. For those items and issues that are not
directly addressed below, Staff has provided additional comments following the preliminary plat
conditions list. Staff is recommending approval of the final plat, but with additional conditions
intended to address the outstanding issues that will require additional review and/or documentation,
Please also note that the applicant has also provided a response to the preliminary plat conditions as
part of the project narrative (Attachment #2),
Preliminary Plat Conditions — With Staff Update Comments (updated information in bold
italics):
1) Within six months of preliminary plat approval, the applicant shall cornplete the following:
a. The applicant shall provide adequate title evidence satisfactory to the City Attorney.
The applicant has communicated to staff that the purchase of the propery is
contingent upon Final Plat approval, and title evidence will be provided to the City
Attorney prior to the plat being recorded. Adequate title evidence is an important
step prior to the plat being recorded, not prior to consideration offinal plat, Staff
has determined that the inclusion of this condition was done in error.
b. The applicant shall submit a revised Preliminary Plat and plans meeting all conditions
of approval. All of the above conditions shall be met prior to the City accepting an
application for Final Plat and prior to the commencement of any grading activity on
the site. With regards to updated preliminary plans, the applicant has submitted
final construction plans and a draf t final plat for all portions of the site to address
the review comments of the City Engineer. As opposed to updated prelimintny
plans, the applicant has chosen to provide final plats and plans for the entire site.
Taking this approach will not only allow for the City to document all easements
and improvements on the site in final form, but will allow for an easier review
process for future phases of the Village Preserve subdivision. These final plans for
the whole site will prtwide a more -than -adequate record of the review of the Village
Preserve project for future use.
2) The City Engineer shall review and approve all revised Preliminary Plans that are submitted
to the City in advance of Final Plat to satisfy Condition #l. The engineer has reviewed the
fall final plat and final construction plan set for the entire Village Preserve site. The
engineer's review comments for the plat and constructions plans are attached to this report
(Attachment #9). The applicant has since submitted updated plans. Upon early review, it
appears that most of the Engineer's review comments have heen addressed. The City
Engineer's review is likely to be complete prior to the Planning Commission's review f!he
BUSINESS ITEM 5B - ACTION ITEM
final plat. Because the majority of these comments are related to the construction plans
and finalizing these plans for construction, Staff is recommending that the Planning
Commission complete its review of the final plat subject to final approval of the final
construction plans by the City Engineer.
3) The Preliminary Plat approval is conditioned upon the applicant meeting all minimum City
standards and design requirements. The applicant has acknowledged that it is necessary to
meet all City standards and design requirements. The City Engineer has identified final
modifications to construction plans in a memorandum dated 4/13/15. Staff is
recommending that the final modifications to the final plat and construction plans be
required as a condition of approval (Condition #1).
4) All required modifications to the plans as requested by the City Engineer in a review letter
dated June 23. 2014 shall be incorporated into the plans prior to consideration of a Final Plat.
The applicant has submitted final plans for the entirety ofthe Village Presetwe site to
address review comments from the City Engineer. The Engineer has reviewed the updated
plans for the total site and submitted two review memorandums; one focused on .final plat
and one focused on final construction plans.
5) The developer shall follow all of the rules and regulations spelled out in the Wetland
Conservation Act, and shall acquire the needed permits from Valley Branch Watershed
District prior to the commencement of any grading or developinent activity on the site. The
applicant has obtained the necessary permit from Valley Branch Watershed District (see
Attachment #11). The issued permit contains several conditions that must be f011owed by
the applicant. Staff is recommending as a condition of approval (Condition #8) that the
applicant provide evidence that all conditions of the Valley Branch permit have been met.
6) Related to proposed storm water discharge to the north, the applicant must provide written
permission from the property owner of the parcel located immediately north of the proposed
Village Preserve subdivision consenting to the discharge location, volume and rate(s) in
advance of submitting Final Plat. The applicant has submitted an agreement (Attachment
#3) between GWSA Land Development, LLC and Robert Engstrom Companies outlining
the terms and conditions ofjoint improvements that serve both the Village Preserve and
Wildflower at Lake Elmo sites. Provision #2 of the agreement includes written permission
by Robert Engstrom Companies to allow strormwater •om the Village Preserve site to be
discharged to the north. Through the submission ofthe agreement outlining joint -
improvements, this condition has been completed.
7) The applicant shall be responsible for the submission of final plans and the construction of all
improvements within the Lake Elmo Avenue (CSAH 17) right-of-way as required by
Washington County and further described in the review letter received from the County dated
June 24, 2014. The applicants have .submitted updated final plans for proposed
improvements on Lake Elmo Ave. (Attachment #8) to Washington County. The County
has' responded with additional review comments (Attachment #12) for the proposed
improvements. Staff would recommend that completion of the plans and improvements to
Lake Elmo Ave. as directed by Washington CoutiO, he included as a condition of approval
(Condition #9) for the Village Preserve Final Plat
BUSINESS ITEM 513 - ACTION ITEM
8) The Landscape Plan shall he updated per the recommendations of the City's Landscape
Consultant, describe in a memo dated 6/25/14. The developer has submitted updated
landscape plans as part of the final plat application. The final landscape plan has been
reviewed by the City's landscape consultant, Stephen Mastey. The landscape consultant
has communicated that the plan properly addresses the ('ity's landscape and tree
preservation ordinances, and has provided a thoughtful and varied landscape plan. Two
additional items requested by Mastey include irrigation plans far the development and
additional detail of the entry median adjacent to Lake Elmo Avenue. Staff would
recommend a condition of approval (Condition #7) that these additional details be
submitted to the City prior to executing the final plat.
9) The developer shall be required to submit an updated parkland dedication calculation in
advance of Final Plat to clarify the proposed amount of dedication being provided in the
Village Preserve Subdivision, For whatever amount of land the applicant is short of the
required parkland dedication amount, the applicant will either:
a. Subdivide the parcel under contract with Schiltgen Farms, Inc. and dedicate the land
being proposed for parkland dedication east of Reid Park; or
b. Post an escrow in the amount equal to the fees in lieu of land dedication for the equal
market value of the remaining land dedication requirement for Village Preserve until
such time the land is dedicated east of Reid Park.
The applicant is proposing to purchase, subdivide and dedicate land east of Reid Park
w fulfill the necessaty parkland dedication amount for the Village Preserve residential
subdivision. However, this action will not be completed prior to the consideration of
the Final Plat and Development Agreement by the City Council. Therefore, the
applicant is proposing to post fees in lieu of land dedication until such time that the
land east of Reid Park is dedicated to the City. The total required parkland dedication
for the entire site would be 3.98 acres, while the required dedication amount only for
phase 1 of the subdivision would be 2.56 acres. Within phase 1 ofthe development, the
applicants are providing 0.99 acres of parkland, resulting in a minimum fee amount
equivalent to 1.57 acres (2.56 acres - 0.99 acres = 1.57 acres) to address parkland needs
in phase 1. The applicant has an option to address the parkland dedication amount for
the total site or in a prorated amount for phase I of the development. Staff is
recommending that the developer be required to submit the necessary fee amount for
the City to hold in escrow until the necessary amount ofparkiand is dedicated to the
City. The dedication of parkland to the east of Reid Park is consistent with the City's
Comprehensive Plan and the direction provided by the City's Park ('ommission.
I 0) Secondary access to the site must be provided as part of the 2nd phase of the Village Preserve
Subdivision. Said access must be included in the Final Plat and final construction documents
for the 2nd phase of the development. Per the agreement with Robert Engstrom Companies
and the likely timing of improvements within the Wildflower at Lake Elmo residential
development, secondary access to the Village Preserve subdivision roil/. likely be provided as
part of the 1" phase of the development.
1 1) The applicant must enter into a separate grading agreement with the City prior to the
commencement of any grading activity in advance of final plat and plan approval. The City
BUSINESS ITEM 5B - ACTION ITEM
6
Engineer shall review any grading plan that is submitted in advance of a final plat, and said
plan shall document extent of any proposed grading on the site. The applicant has
communicated to staff that no grading commence on the site prior to the final plat and
development agreement being approved by the City. Staff does not anticipate grading to
occur prior to all approvalsare in place for the Village Preserve subdivision. The applicant
will be required to fulfill all conditions of plat approval prior to construction activity
commences.
I Application for Final Plat for the Village Preserve subdivision will not be accepted until
approved plans for the extension of sanitary sewer to the site have been accepted or ordered
by the City. The Eastern Village Sewer Project was ordered in 2014 and is nearly complete.
The project includes the installation of sanitary sewerftom just south of the railroad tracks
north through the eastern side of the Village up through 39th Street. The final segment of
sanitary sewer need to complete the eastern trunk system would extend from the railroad
tracks to the lift station east of Reid Park. The plans that complete this connection have
been submitted to the City as part of the Easton Village Final Plat The Easton Village
Final Plat was approved by the City Council in February of 2015. Completion of this sewer
segment is a condition of approval for the 1" phase of Easton Village. In addition to the
final plat approval, the City Council has approved a'development contract for Easton
Village that includes the trunk sewer line that will connect the 391 Street sewer to the 401h
Street lift station. The final construction plans for Easton Village have been submitted for
review by the City and are close to receiving final approval from the City Engineer.
It is important to note that City staff has confidence in the completion of the eastern sewer
system given the process and approvals that have occurred. However, it is important that
no homes be built prior the sewer being operational With the exception of model homes,
staff recommends that no building permits are issued in Village Preserve until the eastern
sewer is fully operational. in addition, any model homes that are constructed prior to the
sewer being operational should not be eligible for certificate of occupancy. The
recommended condition of approval is listed as Condition #10.
13) All of the outlots within the Village Preserve Preliminary Plat that serve as parkland or storm
water management shall be dedicated to the City. With the exception of Outlet C, all of the
outlots in the Village Preserve Final Plat shall be dedicated to the City. All of these outlots
serve either a stormwater management or parkland purpose. Staff recommends that the
dedication of all outlots other than Oudot C be a condition offinal plat approval
Staff is recommending that the conditions noted above that pertain to the Final Plat and that have not
yet been addressed by the applicant should be adopted with the Final Plat. The City Engineer's
review letter does identify modifications related to easements and construction plans that need to be
addressed by the developer in order for the City to provide final approval the final plat and plans.
However, staff is confident that the requested plat revisions are feasible without compromising the
design of the plat. Staffis recommending that City Officials not sign the final plat mylars until the
City's construction plan review is finalized and all necessary easements are documented on the Final
Plat,
In addition to the plans revisions noted above, it is important to recognize that there a number of
improvements proposed for the subdivision that are shared improvements with the Wildflower at
Lake Elmo subdivision, The Wildflower planned development recently received Preliminary Plat
BUSINESS ITEM 5B — ACTION ITEM
and Preliminary PUD Plan approval in April of'2015. The improvements that are shared between the
developments are identified in the City Enginee(s memorandum and include sanitary sewer, the
Layton Ave. access, and multiple stonnwater management facilities, To address the timing and
logistics of the construction of the shared improvements, the applicant has submitted an agreement
between the applicant and Robert Engstrom Companies detailing the responsibilities and rights of the
two parties. Should the construction of improvements completed by Robert Engstrom Companies be
delayed for whatever reason, the GWSA Land Development, LLC has the right to construct the
improvements and be reimbursed by Robert Engstrom Companies. Robert Engstrom Companies has
given City staff every indication that the first phase of the Wildflower at Lake Elmo development
will be constructed this year. Nevertheless, it is important that all improvements necessary for the
Village Preserve development be constructed prior to the issuance of building permits for the
subdivision. Staff is recommending a condition of approval that all shared improvements necessary
for the first phase of the Village Preserve subdivision he constructed prior to the issuance of building
permits.
Based on the above Staff report and analysis. Staff is recommending approval of the Final Plat with
several conditions intended to address the outstanding issues noted above and to further clarify the
City's expectations in order for the developer to proceed with the recording of the Final Plat.
The recommended conditions are as follows:
Recommended Conditions of Approval:
1) Final grading, drainage, and erosion control plans, utility plans, sanitary and storm water
management plans, and street and utility construction plans shall he reviewed and approved
by the City Engineer prior to the recording of the Final Plat. All changes and modifications
to the plat and plans requested by the City Engineer in a memo dated 4/13/15 shall be
incorporated into these documents before they are approved.
Prior to the release of Final Plat for recording, the developer shall provide evidence in a form
satisfactory to the City Attorney that warrants it has fee interest in area included in the
Village Preserve Final Plat,
3) Prior to the release of the Final Plat for recording, the Developer shall enter into a
Developer's Agreement acceptable to the City Attorney and approved by the City Council
that delineates who is responsible for the design, construction, and payment of the required
improvements with financial guarantees therefore.
4) All easements as requested by the City Engineer and Public Works Department shall he
documented on the Final Plat prior to the release of the Final Plat for recording,
5) A Common Interest Agreement concerning management of the common areas of Village
Preserve and establishing a homeowner's association shall be submitted in final form to the
Community Development Director before a building permit may be issued for any structure
within this subdivision, Said agreement shall comply with Minnesota Statues 515B-103, and
specifically the provisions concerning the transfer of control to the future property owners,
The applicant shall also enter into a maintenance agreement with the City that clarifies the
individuals or entities responsible for any landscaping installed in areas outside of land
dedicated as public park and open space on the Final Plat
BUSINESS ITEM 5B — ACTION ITEM
As part of the development agreement forthe 1st phase oldie Village Preserve development,
the applicant shall provide fees in lieu of land dedication for a minimum of 1.57 acres of land
to fulfill the City's parkland dedication requirements prior to the release of Final Plat for
recording. The tee can be provided in a pro -rated amount for the Phase 1 Area or in an
amount addressing the total residential portion of the site.
7) The Final Landscape Plan shall include irrigation plans and additional detail of the entry
median adjacent to Lake Elino Avenue. The Final Landscape Plans shall be approved prior to
the release of Final Plat for recording.
8) The applicant shall provide evidence that all conditions attached to the Valley Branch
Watershed District permit for the Final P1at and associated grading work have been met prior
to the release of the Final Plat for recording.
9) The applicant shall update the Lake Elmo Ave, improvements per the direction of
Washington County prior to the Final Plat being released for recording. The applicant is
responsible to construct all necessary improvements to Lake Elmo Ave.
10) All public improvements outside of the Village Preserve site needed to serve the residential
subdivision, including the Eastern Village Sewer and facilities shared with the Wildflower at
Lake Elmo development, must be completed prior to the issuance of building permits in the
Village Preserve residential subdivision.
DRAFT FINDINGS
Staffis reconunending that the Planning Commission consider the Ibllowing findings with regards to
the proposed Boulder Ponds Final Plat and Final PUD Plan:
I) That the Village Preserve Final Plat is consistent with the Preliminary P1at and Plans as
approved by the City of Lake Elmo on July 15, 2014.
2) That the Village Preserve Final Plat is consistent with the Lake Elmo Comprehensive Plan
and the Future Land Use Map for this area.
3) That the Village Preserve Final Plat complies with the City's Urban Low Density Residential
zoning district,
4) That the Village Preserve Final Plat complies with all other applicable zoning requirements,
including the City's landscaping, storm water, sediment and erosion control and other
ordinances, except as noted in this report or attachment thereof.
That the Village Preserve Final Plat complies with the City's subdivision ordinance,
6) That the Village Preserve Final Plat is consistent with the City's engineering standards with
the exceptions noted by the City Engineer in his review comments to the City dated April 14,
2015.
BUSINESS ITEM 5B - ACTION ITEM
9
RECCOMENDATION:
Staff is recommending approval of the Village Preserve Final Plat with the 10 conditions ofapproal
as listed in the Staff report. The suggested motion is the following:
"Move to recommend approval of the Village Preserve Final Plat with the 10 conditions o
approval as drafted by Staff based on the.findings offact listed in the Staff Report."
ATTACHMENTS:
1 Location Map
2. Application Fonns and Project Narrative
3. Agreement on Joint -Improvements w/Robert Engstrom Companies
4, Final Plat (3 sheets)
5. Final Site/Phasing Plan (1 sheet)
6, Final Grading Plans (3 sheets)
7. Final Landscape Plan (3 sheets)
8. Turn Lane Exhibit (2 sheets)
9. City Engineer Review Memorandum, dated 4/14/15
10, Fire Chief Review Memorandum, dated 4/20/15
11, Landscape Consultant Review Memorandum, dated 4/22/15
12, Washington County Review Email w/Exhibit, dated 4/21/15
13. Valley Branch Watershed District Permit, dated 3/18/15
NOT ATTACHED BUT AVAILABLE UPON REQUEST:
1. Final Street Plans
2, Final Utility Plans
3, Final Storrn Plans
4, Final Erosion Control Plans
ORDER OF BUSINESS:
Introduction .... Planning Staff
Report by Staff Planning Staff
Questions front the Commission Chair & Commission Members
Discussion by the Commission Chair & Commission Members
- Action by the Commission Chair & Commission Members
BUSINESS ITEM 5B — ACTION ITEM
Location Map: 12.029.21.33.0001
:MO
12.029.21.33.0001
(Sketch Nan Location)
Data Scource: Washington County, MN
3-7-2014
0 250 500 1,000 Feet
1"=500'
Date Received:
Received By:
LU #:
LAKEELMO
FINAL PLAT APPLICATION
Applicant: 6 1,d jA ( De
Address: /0 /0 -")') 0 OLD euwt1,-, 1ZJ / 5-, S—
Phone #: 9s 2-/7e -
Email Address: C °`;' ""sr ""—/ (,)111
Fee Owner: SI 14
Address: ( I L'A-A
Phone #: ( C ,3 c 3 - lei
Email Address: ,
„
, L. k-( S— 0'12_
651-747-3900
3800 Laverne Avenue ft&
121(e Err°, MN 55042
PreRerty Location (Address and Complete (long) Legal Description:
S11.v-L5 t +e-v- I , u LL3 L/z-I
.)es t„L) L. 11\ 1, tz._
General information of proposed subdivision: 9
CLCV J Lc4 -kz. ic
6-P p(L,Y,,,,vitl '523- Pc.4 Ft,
01, t 01, - LIL S
In signing this application, I hereby acknowledge that I have read and fully understand the applicable provisions of the Zoning
Ordinance and current adminiatfetive procedures. I further acknowledge the fee explanation as outlined in the application
procedures and hereby agree tp pay all sta(emenr , ceived from the City pertaining to additional application expense.
./t,!
Signature of applicant: Date: 2- /0 //
Fee Owner Signature Date:
Revised 371 MC 14 11 36 AM
ri iI (VI' )1,
LAKE ELMO
Lake Elmo City Hall
651-747-3900
3800 Laverne Avenue North
LEke Elm), MN 55042
AFFIRMATION OF SUFFICIENT INTEREST
I hereby affirm that I am the fee title owner of the below described property or that I have written
authorization from the owner to pursue the described action.
"At)
Name of applicant (JLi(Please Print)
Street address/legal description of subject property 7 1,-k
(4. c: ftx 2—
"K/Lv
Signature
d 05
1 Z-- c? ivJLPIZ'
Date
If you are not the fee owner, attach another copy of this form which has been completed by the fee owner
or a copy of your authorization to pursue this action,
If a corporation is fee title holder, attach a copy of the resolution of the Board of Directors authorizing this
action,
If a joint venture or partnership is the fee owner, attach a copy of agreement authorizing this action on
behalf of the joint venture or partnership.
Revised 3r13120 S 9 12 AM
LAKE ELMO
Lake Elmo City Hall
651-747-3900
3800 Laverne Avenue Itrth
Lake Farm, MN 55042
ACKNOWLEDGEMENT OF RESPONSIBILITY
This is to certify that I am making application for the described action by the City and that I am responsible
for complying with all City requirements with regard to this request. This application should be processed in
my name and I am the party whom the City should contact regarding any matter pertaining to this application.
I have read and understand the instructions supplied for processing this application, The documents and/or
information I have submitted are true and correct to the best of my knowledge. I will keep myself informed
of the deadlines for submission of material and of the progress of this application.
I understand that this application may be reviewed by City staff and consultants. I further understand that
additional information, including, but not limited to, traffic analysis and expert testimony may be required for
review of this application, I agree to pay to the City upon demand, expenses, determined by the City, that
the City incurs in reviewing this application and shall provide an escrow deposit to the City in an amount to
be determined by the City. Said expenses shall include, but are not limited to, staff time, engineering, legal
expenses and other consultant expenses.
I agree to allow access by City personnel to the property for purposes of review of my application.
Signature of applic n
Name of applicant L. I 6
(Please Print)
Name and address of Contact (if other than applicant)
Date
Phone ch- L/L11 3
Revkso 3113121114 9 11 AM
GONYEA
C 0 M P A N Y
Village Preserve
Development Narrative
Phase 1
April 20, 2015
Developer Introduction:
GWSA LAND DEVELOPMENT. LLC.
Craig Allen
10850 Old County Road 15
Suite 200
Plymouth, Minnesota 55441
Telephone: 952-270-4473
Email: craig(qlgonyeacompany.coin
The developer is proposing a community of 91 single family homes on +/- 39.84 acres of land located on
the east side of Lake Elmo .Avenue (CASH17), approximately 525 feet north of 39th Street North. The
developer is requesting Final Plat for 46 of the 91 single family homes in Phase 1 on +/- 25.6 acres of the
total +/-39.84, This proposed residential development will consist of higher end single family homes. It is
anticipated that these homes will range in price from $400,000 to $750,000. The development is located
in an area of Lake Elmo with easy access to the transportation system. This will provide the future home
owners a secluded place to live that is located within minutes of all the amenities Lake Elmo has to offer
with Ole regional facilities of ihe larger metropolitan area.
Village Preserve
The project is anticipated to be constructed in two phases. The primary aceess is Lake Elmo Avenue. A
community amenity area/park will be developed (proposed Outlot D) between the Village Preserve
development and the proposed Wildflower at Lake Elino development, Village Preserve is located within
the Stillwater School District 4834.
Development Team:
Civil Engineering, Surveying & Land Planning
Sathre-Bergquist, Inc.
Robert S. Molstad, P.E.
David B. Pemberton, P.I...S.
150 South Broadway
Wayzata, Minnesota 55391
Telephone: 952-476-6000
Facsimile: 952-476-0104
Email: mok-ti,tair,sall»•c.cont
Email: kln
Wetland & Biological Sciences
kjolhaug Environmental Services
Melissa Barrett
26105 Wild Rose Lane
Shorewood, MN 55331
Telephone: 952-401-8757
Email: lvIclis,:af'.qt,joillatillen .cont
Soil Sciences
Haug° GeoTechnical Services
Paul Haugo
13570 Grove Drive 4278
Maple Grove, MN 55311
Telephone: (612) 554-4829
Email: p,hattgonail.corti
Property Ownership:
Schiltgen Farms, Inc.
PID: 1202921330001
The Southwest Quarter of the Southwest Quarter of Section 12, Township 29 North, Range 2 I West,
Washington County, Minnesota,
Pete Schiltgen
10880 Stillwater Blvd, North
Lake Elmo, MN 55042
Telephone: (651) 303-8188
Peteschilt,genketnail.oni
Comprehensive Plan, Zoning, Density, & Variances:
The planned Land Use is Village Urban Medium Density. On the Village Land Use Plan, the project site
is classified as Village Urban Medium Density (V-MDR), The density range for V-MDR is 2,5 - 4.99
units per acre. The attached final plat shows 46 single family lots that are a minimum width of 65 feet,
The smallest lot area is L4B4 - 8,455 sf and the largest lot area is L7B1 at 20,480 sf, with an average lot
area of 12,469 for the entire project.
Lake Elmo Zoning:
LDR District
Minimum Lot Area - 8,000 square feet
Minimum Width -- 60 feet
Front Yard Setback - 25 feet
Side Yard Setback - 5 feet to garage and 10 feet to living space
Comer Yard Setback - 15 feet
Rear Yard Setback - 20 feet
Density:
Total Site:
Gross Site Area: 39.84 acres
Gross Density = 91/39.84- 2.28 units per acre
CSAH 17 ROW: 227 acres
Open Space: 1.22 acres
Net Area: 39.84-2.27-1.22 = 36.35 acres
Net Density = 91/36.35 = 2.50 units per acre
Variances — No variances are proposed.
A final plat lot area tabulation sheet for Phase 1 is in Appendix A of this narrative.
Site Analysis:
The site is bordered on the north and east by the proposed Wildflower at Lake Elmo development, a
Robert Engstrom Development, The site is bordered on the west by Lake Elmo Avenue and on the south
by future commercial properties. The primary access to the site will be via Lake Elmo Avenue with a
second access from 39t1 Street North via Layton Avenue North.
The site is cutTently being used for agricultural purposes. Please refer to the ALTA Survey and the aerial
photos. Utility service, sanitary sewer will be provided to the site as part of the proposed Trunk Sanitary
Sewer project that will extend sewer service from the new lift station at Reid Park, north to the Site.
Watennain exists on the east side of Lake Elmo Avenue and will he extended to the south east corner of
the project from 39th Street North, Stonu water will be managed and outlet from the site in accordance
with the City and Watershed requirements. The site is within the Valley Branch Watershed District.
Minor utilities (gas, electric, phone, and TV) will need to he extended to service the site.
The topography of the site is relatively flat on most of the site, 940 to 945 along Lake Elmo Avenue and
sloping southeast to 938 at the south east corner. The highest elevations are in the northwest corner at -t-/-
955, There is an existing slope in the north central portion of the site that slopes from 940 down to 920,
There are no wetlands on the site,
The USDA Soil Survey of the project site indicates Antigo Silt Loams, Campia Silt Loams, and
Mahtomedi Loamy Sand. The soils that are present consist of mostly moderately well drained towns and
sandy foams with a moderate permeability.
Street Design:
Village Preserve proposes to have public streets; the public streets within the project would be 28B-B,
with a sidewalk along one side of the street. within a 60' ROW. The cul-de-sacs will have a 45' radius to
the back of curb. All streets will be constructed to the City of Lake Elmo standard street section.
Utility Services:
City sanitary sewer will need to be extended to the site. Water is currently available to serve the site, see
notes above.
Site Grading:
The site grading is planned to begin in the spring of 2015. The project will be graded in one phase. The
overall graded area is +/- 38 acres. We are proposing to grade all streets to the proposed hold downs and
prepare corrected building pads for all home sites. We are creating three storm water ponding areas and
two infiltration areas to meet the storm water treatment requirements of the City and the Watershed, It is
our design objective to balance the site with on -site material, some import of suitable structural fill
material may be necessary for building pad, and street.
Storm water:
The storm water facilities proposed in Village Preserve are illustrated on the enclosed preliminary plans.
Runoff from the site will be directed to storm sewer inlet locations, collected and conveyed to the
proposed treatment pond(s) and filtration area(s). The ponds and filtration areas will provide temporary
storage of stonh water runoff, treatment of storm water and sediment removal. The storm water plan will
provide adequate treatment and storage to meet the City of Lake Elmo and the Valley Branch Watershed
District requirements.
Wetlands:
There are no wetlands on the site,
Traffic:
Village Preserve proposes one primary access point off of Lake Elmo Avenue and a secondary street
connection to 39" Street North via Layton Avenue North,
Traffic Generation — (anticipate 10 trips per day per home site)
Total Site: 91 Lots = 910 trips per day
Phase 1: 46 Lots 460 trips per day
The additional traffic generated from this site is not anticipated to have a noticeable impact on the
existing traffic in the area and is on the lower end of the proposed Comprehensive Plan guiding,
Trail System:
Six-foot concrete sidewalks are proposed along residential streets within the site. In addition, there are
8.5 foot trails proposed to promote neighborhood connectivity as well as encourage and expand
pedestrian use of Downtown,
Park:
The neighborhood park and a majority of the trails will be installed with Phase 1 of the development. The
developer is proposing dedicating land adjacent to Reid Park in lieu of park dedication fees. The
developer is working with Robert Engstrom Companies and the Lake Elmo Park Commission on possible
park improvements,
Woodland Areas ct Protection:
1. introduction
A current tree survey in accordance with City of Lake Elmo requirements has been completed for this site
and is included in the submittal. The tree inventory plan is shown on the Erosion Control Plan, Only 14
trees were identified, per the City requirements,
II. Tree Specks, Distribution and Size:
The site has 318 caliper inches of significant trees, with 15 caliper inches of exempt trees for a net total of
303 caliper inches. The trees are located throughout the site. The species include Cherry, Maple, Box
Elder, Red (edar and a few others. A table containing data on the trees, as well as Et map which shows
tree location, species, size and condition, are shown in the preliminary plans, please see the Erosion
Control Plan,
Tree Removal & Restitution:
The Village Preserve development will impact approximately 61.4% of the significant trees on the site.
The development is over the allowable 30% threshold and a proposed replacement plan has been prepared
for the project,
Landscape Plan, Monuments, & Entrance:
This development will have a divided entry off of Lake Elmo Avenue and some small berniing along
Lake Elmo Avenue, Many of the lots will have pond views or overlook views, due to the site topography,
The storm water pond and treatment areas will have landscaping to create unique water treatment
facilities for the proposed project. A custom entry monument may be designed and constructed at the
proposed entrance(s), This will create a sense of luxury and livability for the new single family residents,
while providing safer access to the site.
Honwowiier's Association and Restrictive Covenants:
The developer will prepare restrictive covenants and standards that will apply to this 91 lot project. The
restrictive covenants will be tailored to the developer's vision of the project. Each home will he required
to meet the specifics of building types, landscaping, and overall goals of the development.
A master HOA will be created for the Village Preserve project, This association will he in charge of the
monumentation, entrance, landscaping, and infiltration basins. The HOA will also be responsible for
maintenance issues within the subdivision, These may include special landscaping, mailboxes, signage,
and other common elements.
Preliminary Plat Conditions for Approval
1) Within six months of preliminary plat approval, the applicant shall complete the following:
a. The applicant shall provide adequate title evidence satisfactory to the City Attorney.
Comment: Title work will be submitted for review before City officials sign the final
plat.
b. The applicant shall submit a revised Preliminary Plat and plans meeting all conditions of
approval. All of the above conditions shall be met prior to the City accepting an
application for Final Plat and prior to the commencement of any grading activity on the
site.
2) The City Engineer shall review and approve all revised Preliminary Plans that are submitted to
the City in advance of Final Plat to satisfy Condition 1 Comment: Revised plans have been
submitted for (icy Engineer to review.
3) The Preliminary Plat approval is conditioned upon the applicant meeting all minimum City
standards and design requirements.
4) All required modifications to the plans as requested by the City Engineer in a review letter dated
June 23, 2014 shall be incorporated into the plans prior to consideration of a Final Plat,
Comment: All modifications requested in Engineer review letter have been incorporated.
5) The developer shall follow all of the rules and regulations spelled out in the Wetland
Conservation Act, and shall acquire the needed permits from Valley Branch Watershed District
prior to the commencement of any grading or development activity on the site, Comment:
Vilioge Preserve has received Valley Branch Watershed District storm water permit. Plans
have been updated with their conditions of approval.
6) Related to proposed storm water discharge to the north, the applicant must provide written
permission from the property owner of the parcel located immediately north of the proposed
Village Preserve subdivision consenting to the discharge location, volume and rate(s) in advance
of submitting Final Plat, Comment: Applicant and neighboring landowner have an agreement
to discharge storm )eater to the north.
7) The applicant shall be responsible for the submission of final plans and the construction of all
improvements within the Lake Elmo Avenue (CSAH 17) right-of-way as required by Washington
County and further described in the review letter received from the County dated June 24, 2014,
Comment: Lake Elmo Avenue improvement plans have been submitted.
8) The Landscape Plan shall he updated per the recommendations of the City's Landscape
Consultant, describe in a memo dated 6/25/14. Comment: Landscape Plans have been updated
with Landscape Consultant recomntendations dated 6/25/14.
9) The developer shall be required to submit an updated parkland dedication calculation in advance
of Final Plat to clarify the proposed amount of dedication being provided in the Village Preserve
Subdivision, For whatever amount of land the applicant is short of the required parkland
dedication amount, the applicant will either:
a. Subdivide the parcel under contract with Schihgen Farms, Inc, and dedicate the land
being proposed for parkland dedication east of Reid Park; or
b. Post an escrow in the amount equal to the fees in lieu of land dedication for the equal
market value of the remaining land dedication requirement for Village Preserve until such
time the land is dedicated east of Reid Park,
Comment: Applicant has provided updated parkland dedication calculations.
Applicant choose one of the two options for parkland dedication listed above, both
resulting in land dedication east of Reid Park.
10) Secondary access to the site must be provided as part of the 2nd phase of the 'Village Preserve
Subdivision. Said access must be included in the Final Plat and final construction documents for
the 2nd phase of the development. Comment: Secondary access is included in Phase 1 plans.
11) The applicant must enter into a separate grading agreement with the City prior to the
commencement of any grading activity in advance of final plat and plan approval. The City
Engineer shall review any grading plan that is submitted in advance of a final plat, and said plan
shall document extent of any proposed grading on the site, Comment: Applicant does not intend
to grade site prior to final plat approval.
12) Application for Final Plat for the Village Preserve subdivision will not be accepted until approved
plans for the extension of sanitary sewer to the site have been accepted or ordered by the City,
Comment: Applicant has two agreementswith local landowners to extend sanitary sewer
privately to the site once they have final plat approval and the City accepts a developer's
agreement for Village Preserve.
13) All of the outlots within the Village Preserve Preliminary Plat that serve as parkland or stonn
water management shall be dedicated to the City. Comment: All outlets he dedicated to the
City.
APPENDIX A:
Village Preserve (Phase 1) - Final Plat Lot Area Summary
BLOCK I GROSS AREA WETLAND AREA NET AREA WIDTH (ir SETBACK
13,873 s.E. 0.32 - acres
Lot 1 13,873 s.f. 0.32 acres 0 s.E. 95 +/- L E.
Lot 2 14,656 s.f. 0,34 acres (1 s.f. 14,656 s.f. 0.34 acres 85.3 +1- LI
Lot 3 17,337 s.f. 0.40 acres 0 s.I 17,337 s.f. 0.40 acres 84.1 +/- 11.
Lot 4 14,344 s. I. 0.33 acres 0 s.E. 14,344 s.E. 0.33 . acres 95.6 +/- LE.
Lot 5 16,946 s.E. 0.39 acres . 0 s,f. 16,946 s,11 0.39 acres 80,1 +/- LE
Lot 6 11,249 sf. 0.26 acres ' 0 s.f. 11,249 s.f. 1/.26 acres 80.1 +/- LE
Lot 7 14,660 s.f. 0,34 acres(1 s.f. 14,660 s.E. 0.34 'acres 80.8 +/- I.E.
Lot 8 18,881 s.f. 0,43 acres ' 0 s.E. 18,881 s,f. 0.43 . acres 80.8 +/- 1.1'.
Lot 9 12,822 s.E. 0,29 acres (1 s.f', 17,871 s.f. 0.29 acres 80.5 +/- 1.1.
Lot 10 15,944 sf. 0.37 acres. 0 s.f. 15,944 s.f. . 0.37 acres 91.5 , +/- If
Lot 11 12,123 s.f. 0,28 acres. 0 0*. 12,123 s.f. 0.28 acres 85.2 +/- 1.1
Lot 12 13,294 s.f. 0.31 acres, 0 s.f. 13,294 s,E. ' 0.31 r acres 95 +/- 1.f.
,
Lot 13 12,057 s.f. 0,28 :acres : 0 s.f. 12,057 ,s,f 0.28 ' acres 82 +1- LE,
Lot 14 11,603 s.f. 0.27 :acres: 0 s.f. 11,603 ' s.f. 0.27 . acres 80,6 +/_ Lt.,
Lot 15 11,650 s.f, 0.27 acres 0 s.f, 11,650 s.f. 0,27 ' acres 80.7 +1- LE
Total 211_438 s.f. 4.85 acres ' 0 s.f. 211,438 s.E. . 4.85 acres
BLOCK 2 GROSS AREA ! WETLAND AREA NET AREA WIDTH (a SETBACK
Lot 1 12,737 s.f. 0.29 . acres. 0 s.E. 12,737 s.f. 0.29 acres 133.6 : +/- LE
Lot 2 12,581 s.E. 0.29 acres: 0 s.E. 12,581 s.f, 0.29 . acres 108.6 , +/- LI,
Lot 3 11,315 s.f. (1.26 acres 0 s.f. 11,315 s.f. 0.26 , acres 81 . +/- If
11,523 s.f. 0.26 acres 0 s.f. 11,523 s,f. 0.26
Lot 4 80.7 : +/- LE
Lot 5 11,835 s.E, 0,27 acres 0 s,f,acres
11,835 s.f. 0.27 acres 80.8 ' +1- LLI
Lot 6 .11,179 s.f.' (1.26 acres . 0 ....... ' s.L 11,179 ,s.f. 0.26 . acres 94.1 +/- : Lt,
„.. . : ...„..,
Total 71,170 s.E 1,63 acres 0 : s.f. 71,170 , s.f. : 1.63 acres
BLOCK 3 ' GROSS AREA ' WETLAND AREA : NET AREA WIDTH (a SETBACK,
, .
Lot 1 9,342 s.f. 0,21 acres' : 0 s.f. ' 9,342 , s.f. ((.21 acres 83.3 +/- I.E.
Lot 2 111,415 sl, 0.24 acres ' 0 s.E. 10.415 , s.f. . 0.24 acres 93.2 +/- LE,
Lot 3 10,341 s.f. 0.24 acres 0 s.f. ' 10,341 s.E. ' 0.24 acres 74.5 +/- : I.E.
Lot 4 10,588 s.f. 0.24 , acres 0 s.f. 10,588 s.f. 0,24 acres 80.9 +/- LE
Lot 5 12,10(1 s.f. 0.28 acres 0 s,E. ' 12,100 s.f. 0.28 . acres 85.2 AI- I.E.
Lot 6 11,544 .s,E. 0.27 acres 0 s.E. 11,544 s.E. 0,27 acres 65 +1- L E
-
Lot 7 11,662 s.f'. 0.27 acres 0 s.E. 11,662 s.E. 0.27 acres 65 +/1.f.
Lot 8 11,50/ s.f. 0.26 acres 0 s.E. 11,500 s,E, 0.26 acres 87.4 +!- if
Lot 9 11,325 s.f. 0.26 acres 0 . s.11 11.325 ' 0.26 acres 97.6 +!- I.E...
Total 98,818 s.f. . 2.27 , acres 0 s.f. 98,818 , s.f. ' ' 2.27 acres , '
BLOCK 4.
Lot 1
Lot 2
Lot 3
Lot 4
Lot 5
Lot 6
Lot 7
Lot
Lot 9
Lot 10
Lot 11
Lot 12
Lot 13
Lot 14
Lot 15
Lot 16
Total
OUTLOT
A
F
G
H
13
Total
GROSS AREA
14334 s.f. 0.33
13,065 s, I°. (1.30
10,624 s.f. 0.24
8,455 s. I, 0.19
8,509 s.f, 0.20
8,571 s. E. 0.20
I 0 705 s.f, 0.23
12,673 sJ1 0.29
11,314 sof. 0.26
8,980 s. I. 0.21
10,346 s.f.' 0.24
11,856 s.f. 0,27
14,676 s.tl 0.34
12,340 s.11! 0.28
10,881 s.f. 0.25
1E012 s.f. 0.25
177.839 s.f.: 4.08
GROSS AREA
-14,306 s. f. ' 0.33
85,678 s.f. 1,97
580,709 s.f,. 13,33
65,261 s.f. 1.50
23,870 s.f. 0.55
40,766 s.f. 0.94
1,735 s,f. ((.04
36,958 s.f. 0.85
49,235 s.f. 1.13
898,519 s.11 20.63
acres
acres
acres
acres
acres
acres
acres
acres
acres
acres
acres
acres
acres
acres.
acres
acres
acres
acres
acres'
acres'
acres
acres.
acres'
acres
acres
acres.
acres
WETLAND AREA
0 s.f.
0 sil
11 s.11
0 s.f.
0
0
(1
s.f.
0
0
0 s.f.
0 s.
0 s.11
0 s.f.
0 s.11
0 s.1`.
0
WETLAND AREA
0
0
0
0
0 s.f.
0 s.f.
0 s.f.
0
0 sil
0 s,E ,
R/W GROSS AREA !WETLAND AREA
348,735 s.f. 8.01 acres ! 0 s.E.
NET AREA
14,334 0.33 . acres
13,065 s.f. 0.30 acres
10,624 s.E. 0.24 acres
8.455 s.E. 0.19 acres
8,509 s. I 0.20 : acres
8,571 s.f. (1.20 acres
1(1.205 .s.tl 0,23 ! acres
12,673 s.f. 0.29 acres
11,314 s.f.: 0.26 0.26 :acres
8,980 s. 0.21 acres
10,346 s.f. 0.24 . acres.
11,856 s.11 0.27 acres
14,676 s.f. 0.34 :acres
12,340 s.f. . 0.28 ! acres
10,881 . 0.25 ! acres
11,012 s.E. : 0.25 : acres
177,839 s.f. 4.08 acres
NET AREA
14,306 s.E. 0,33 acres 0 +/-
85,678 s.11 1,97 acres
580,709 s.f. 13.33 acres
65,261 s.f. . 1.50 acres
23,870 s.I1 0.55 !acres
40,766 (1.94 acres
1,735 . s,f. 0.04 : acres
36.958 s.f. 0.85 acres 0
49,235 s.11 1.13 , acres 0
898 519 s.f. 20.63 acres
WIDTH Eit, SETBACK
71.4 +/- LE
65 +/ LE
65 LE
65 +i-
65 +/-
65 +/- LE
65 .11- 1. f.
71 +/- LE
71 +/- Lf.
65 +/- 111
65 +/1.11
-
65 +/- f.
65
65 +/- LE
65.5 1. E
75.3 +/-
WIDTH Ot!. SETBACK'
0
0
0
NET AREA 'WIDTH (it SETBACK
348,735 s.f. 8.01 acres! +/- I
TOTAL GROSS AREA 'WETLAND AREA NET AREA
1,735,349 s.E. 39.84 acres 0 s.f. ' 1,735,349 s.f. 39.84 acres
Agreement
This is an agreement between GWSA Land Development, LLC (GWSA) the developer
of Village Preserve and Robert Engstrom Companies (REC) developer of Wildflower
at Lake Elmo.
Whereas both companies are developing land in Lake Ehno, they have some
common interests, which are defined and to be resolved as development proceeds
and subject to recording a final plat:
Pond #3 on Outlet E of Village Preserve needs to be constructed for the
benefit of both parties. The pond is on the Village Preserve plat and will be
constructed by GWSA. In the event that GWSA does not construct the pond
by the time it needs to be utilized by REC for surface -water management,
REC shall have the right to construct said pond and recover expenses from
GWSA.
2. REC shall construct a surface -water retention pond and infiltration basin in
the northerly portion of the Wildflower at Lake Elmo plan. GWSA shall have
permission to divert storm -water to these facilities as recommended by REC
and GWSA consulting engineers. Likewise, the cost of the storm sewer pipe
to facilitate this arrangement will be split evenly. A limitation on the amount
of water that GWSA may divert north will be approved by REC and the Valley
Branch Watershed District. If REC does not construct said ponds in time for
the GWSA development, GWSA shall have the right to construct said ponds
and recover expenses from REC.
3. Both parties agree to split the cost of the entrance road, watermain arid
storm sewer "Entrance Improvements" to and including the Village Preserve
entrance from the main Wildflower at Lake Elmo road. Portions of Entrance
Improvements are on the Village Preserve plat and will be constructed hy
Wildflower at Lake Elmo. In the event that Wildflower at Lake Elmo does not
construct the Entrance Improvements by the time it needs to be utilized by
Village Preserve, GWSA shall have the right to construct said Entrance
Improvements and recoverexpenses from REC. Sanitary sewer costs and
improvements will be part of a separate agreement with GWSA, REC and
Easton Village, LLC.
4. Both parties shall endeavor to obtain temporary easements adjacent to
Layton Avenue.
5, The Wildflower at Lake Elmo plat infringes on the GWSA property at the very
northwest corner of The Village Preserve and also a slight portion of the
entrance road. GWSA agrees to plat these two small areas as part of the City
ROW.
6. Although not required by the city, REC will dedicate a small amount of land
(approximately 0.2 acres) to be added to the GWSA Park Dedication area.
REC will continue to develop improvement plans for the park to be submitted
to the Lake Elmo Parks Department.
7. Both parties have acommon adjoining lot area that will he aConlmon
dFGinageSuaie and 3UJrnO'Jevve[C0\}ecLi0o area with the cost to be split
evenly.
8. GVVSAinaware that RECcould have aneed for surplus excavation material
generated from Village Preserve grading. GVVS/\ agrees to allow RBCacccss
to a reasonable aMOUnt of surplus material to be determined once final plans
are approved.
9. The Village Preserve lots will donate $SO.00 each per year to the Wildflower
at Lake Elmo Association in exchange for considerations listed herein plus
operating rules tobeagreed upon byboth parties.
]O. R8Cwi|l designate in cojunCdOnwi[hCVVSAihu)ocabonoflbco}nocctng
trail. GWSA will construct and pay for the connection.
Robert Engstrom C&npanies
GWSA Land Development, LLC
n,° '/
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Date. April 13.ZUl5
70: Nick Johnson, City Planner
Cc, Chad |sukson,FOCUS Engineering Final Plat/Construction Plan Review
ENGINEERING 'n[.
Cara Geheren,Pl
Jack Griffi�P.E.
Ryan Stampsk,p's.
Chad |sak=nn,P.c
651.300.4261
651.300.464
651.300.4267
651.300.4285
From: Jack Griffin, P.E,, City Engineer
Re:
Village Preserve - Parcel B
An engineering review has been completed for the Village Preserve development by GW Land Development. Final
Plat/Final Construction Plans were received on March 24' 2015. The submittal consisted of the following
documentation prepared by Sathre-Bergquist, Inc,, or as noted:
° Village Preserve Phase 1Final Plat, not dated,
~ Development Narrative Phase l,dated February 15,2O15.
* StormvvoterManagement Plan, revised February 18,ZO15
° Specifications dated February 5'2O15.
° Final Construction Plans dated k4archIO' 2015.
° Phasing Plan dated February 2O'ZOl6.
* Tree Mitigation and Landscape Plans prepared by Norby & Associates, dated March 20, 2015.
STATUS/FINDINGS: An engineering review has been separated for Final Plat approvaland Final Construction Plan
approval, Please see the following review comments relating to the Final Plat application,
REVISED PRELIMINARY PLAT:
° A revised Preliminary Plan et must be submitted to fulfill the conditions of Preliminary P|o* approval. The
revised preliminary plans are needed for staff to complete its plan review and to provide plan corrections
demonstrating the project can be implemented consistent with City standards and approval conditions.
° Provide point by point response letter describing the changes made tosatisfy each condition ofapproval,
including a point by point response let -ter for the City Engineer review letter dated June 23, 2014.
w Dudotownership must beshown nnthe revised preliminary plans.
FINAL PLAT.
^ Ou\kto A` B' D' F' G' and | must be dedicated to the City for ongoing operation and maintenance of
proposed storm water facilities,
w OudotEwill heCity owned asParkland dedication,
° Amaintenance access road most be provided to Infiltration Basin l with a grade not exceeding lOm. The
maintenance access road must be contained within Oudo1Aand shown on the plans. Out|ct A may need
tmbeexpanded accordingly.
PAGE 1 of 2
• Outlot B may need to be expanded to fully incorporate the HWL elevation of 928.5, The HWL contour must
be shown vs\ngriandard contour extrapolation methods as will be constructed in the field, The current
HVVicontour of9ZQ.Sisshown crossing the 828.Ocontour.
w The Phase l Plat does not show future (Phase Z) lot easements, The revised Preliminary Plans are therefore
needed to facilitate staff review and finalize stormsewer alignments and/or easements.
* All easements for City utilities must be a minimum of 30 feet with the pipe centered on the easement.
� Phase lPlat revisions are required asfollows;
= Additional easement is required or storm sevve, pipe realignment is needed at Structure
D9a<the southeast corner *fLot 1F.
• Additional easement is required or storm sewer pipe realignment is needed a, ,he
northeast cornet ofLot QEfor the storm sewer run from Layton Avenue.
° Additional easement is required or storm sewer pipe realignment is needed at Structure
D4and Lot 4.Block 4.
� The following Phase ZPlat revisions may herequired:
" Additional easement is required or storm sewer pipe realignment is needed along the
storm sewer run from E2 tuEl, along Lot 1[.
• Verify minimum ISfoot easements along south side ofLots 9[through 13[.
" Verify minimum 15 foot easements from proposed storm sewer pipe along rear yard of
Lots 8[and ID.
• Verify minimum 15foot easements along rear yard ufLots ZDthrough GD.
• Verify minimum l5foot easements along rear yard ofLots 4Athrough 9A.
PHASE lSCOPE UfIMPROVEMENTS:
° The Phase 1 construction plans do not cover the full scope of improvements necessary to support the
Phase I Plat. Additional improvements must be incorporated into the construction plans and Phase I Plat
submittal or the Phase l Plat approval must be contingent upon agreements being in place acceptable to
the City to assure that the necessary supporting public infrastructure for the Phase l Plat will be
congruczed. The conditional approval should include provisions to not allow building permits, including
model homes, until construction of all supporting infrastructure is completed.
° Supporting infrastructure includes-,
� Layton Avenue Sanitary Sewer from 39'^Street North to4O`^Street north.
� Village East Trunk Sanitary Sewer from the Reid Park Lift Station tothe UPRR.
� Storm sewer run from 4[Y^St,eegNorth toPond 3N.
� Pond 3Nstorm sewer outfaUpipe.
� The receiving storm sewer pipe and storm water pond from Pnnd3N out/all pipe located on the
Wildflower a*Lake Elmo northerly property,
FINAL CONSTRUCTION PLANS
° No construction, including grading npesghnnx may occur on the site until the applicant has received City
Engineer approval for the final construction plans and has obtained all applicable permits for the
Subdivision.
" The Final Plat shall not berecorded until final construction plan approval hgranted,
° Final construction plan review comments will be provided separately to assist the applicant with the
completion ofFinal Construction Plans,
PAGE 2 of 2
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Date: April 13, 2015
To Nick Johnson, City Planner
Cc: Chad Isakson, FOCUS Engineering
From: Jack Griffin, P.E,City Engineer
ENGINEERING, inc.
Cara Geherem`P.6.
Jack Griffin, P.[.
Ryan 0wmpsaip.c.
Chad |saksnn,p.E.
Re: Village Preserve - Parcel 8
Construction Plan Review
An engineering review has been completed for the Village Preserve development by GVV Lund Development.
Construction Plans were received on March 24. ZOlS. The submittal consisted of the ho|hzvv|nQ documentation
prepared bySathre'BerQquist,!nc,o,asnoted:
° Village Preserve Phase 1Final Plat, not dated.
~ Development Narrative Phase 1,dated February 15'ZOlS�
• SxonnwaterManagement Plan, revised February 28'2015.
° Specifications dated February S'JO15.
° Final Construction Plans dated K8archIO' 2015,
~ Phasing Plan dated February 3O']U15.
° Tree Mitigation and Landscape Plans prepared byNodny& Associates, dated March Z0'2O1S.
STATUS/FINDINGS: This review supplements the Final Plat/Construction Plan Review completed by Focus
Engineering, Inc. dated April 13, 2015. In addition tuthe Final Plat review comments, the following comments are
being provided to assist you in finalizing the construction plans for the project.
GRADING, STORM WATER N1ANGEyWENTAND EROSION CONTROL
City standard plan notes for grading and erosion control and City standard plan notes for site restoration
must be placed on the grading and erosion control plans in unedited form. Any project specific plan notes
not covered by the City standard plan notes shall be listed separately and are subject to City review,
0 Rev/se erosion control plans to meet City standard requirements for erosion control materiah, installation
details, seed mixes and phasing notes,
° Lots 5 and 6. Block Z show Basement Rnnr elevations at 936.8 and 936.3 respectively, The overland
emergency overflow for the adjacent area is listed at 936.2. Revisions are needed to provide a minimum of
1fool offreeboard from the EOF.
a The nna|ntenanoo access road to Sturmwate/ Pond 2N must he shown on the preliminary plans and
construction plans and must be extended to the public R/W with a grade that does not exceed 10%.
° The maintenance access road to 5tnrmwater Pond 3N must be shown on the preliminary plans and
construction plans and must be extended to the public R/W of Layton Avenue with a grade that does not
exceed 1096.
° Add maintenance access road to Infiltration Basin 1 Access road to be lUfuo¢ minimum width at 10%
maximum grade and tnbelocated within Dudo1A o'County R/VV.
= The Block rear yard grades must be revised to provide minimum 2% longitudinal grade.
PAGE 1 of 3
STREET PLANS
w The one-way pavement widths for the 41stStreet North center island parkway i, a minimum l8feet from
face ofcurb mface ofcurb,
* Amaximum allowable street grade af2&must bemaintained for the first 5Ofeet from all intersections. Six
intersections should beadjusted accordingly,
• The plans mug he revised to lengthen all vertical sag curves to the City standard minimum K-value of37�
Five sag curves must beadjusted accordingly,
° Improvements a|ong[SAH 17 (Lake Elmo Avenue) should be revised on Plan Sheets Z and 3 to clearly
indicate the improvements as required by Washington [nunty's review memorandum, Improvements
should be updated for both the preliminary plans and Phase 1 construction plans,
VVAT[KkA/VNAND SANITARY SEWER PLANS
• City standard plan notes for watennainand sanitary sewer must be placed of) the sanitary sewer and
watermain plan sheets in unedited form. Any project specific plan notes not covered by the City standard
plan notesshaUbmlisted separately and are subject tuCity review,
° Sheet 10, 401h Street profile. Add existing wmtermain and opvve, infrastructure information that ,he
proposed system will connect to.
° Sheet 11.Add/re|ocate manholes to improve centerline sewer alignment between manholes 7'9.
~ Relocate manholes 2'3.Jl'22,33'Z4.and 2Stoimprove centerline sewer alignment.
° Add plan and profile notes indicaUngwatermain pipe size and material,
° Relabel the second Plan Sheet 1ZtoPlan Sheet l3.
• Extend the existing and proposed profiles tothe full extent of th*oewer/wate,prof(ps,
STORM SEWER SYSTEM
= City standard plan notes for storm sewer must be placed on the storm sewer plan sheets in unedited form.
Any project specific plan notes not covered by the City standard plan notes shall be listed separately and
are subject to City review.
w Storm sewer design calculations must be submitted for City review. Storm sewer revisions will be required,
if necessary, to meet City standard maximum pipe velocities and discharge velocities throughout the
system.
° The storm sewer system must meet the City standard minimum pipe cover uf3.Sfeet, The plans appear to
comply with this requirement with the following exceptions.
� AZ8Ofoot storm sewer run centered over CBMH C2, This exception is approved by the City at the
request pfthe developer.
� 4xOS-B9outlet st,ucture, additional pipe cover |s needed. The pipe alignment should be shifted
away from the maintenance access road to allow additional cover and oomo,p pipe from a
compacted/expmuedsurface,
� Add cover over storm sewer run from G3toG4.
° Correct the storm sewer profile over G2 toG4and change pipe size tmCity standard minimum I5'}ock
° Correct the storm sewer profiles for Storm D4. GI' and D.
w Shorten the pipe run from H2toH110 maintain minimum pipe cover.
• The pipe Fun from PI to PZ is shown a1S%. The pipe size and slope must be revised to maintain discharge
velocity below Sfps.
* Sump manholes must beshown and labeled on plan view and indicated in the profile, StruoonesA8' B7.
810\ [3' [2 and FJ must besump manholes.
PROJECT MANUAL —SPECIFICATIONS
w Specifications must berevised and submitted zafollows:
w The City Standard Specifications for Public Infrastructure dated February 2015 must be located in the
project manual prior to any other technical specifications utilized or inserted. The specifications must clearly
PAGE 2 of 3
indicate that the City Standard Specifications govern for the project unless specific wntten approval by the
City has been provided.
Following the provisions of the City Standard Specifications for Public Infrastructure, supplemental
specifications may be used and inserted if they are clearly placed within the manual under a section titled
"Supplemental Specifications". Please include the following statement as the first clause of the
supplemental provisions, "The City Standard Specifications for Public Infrastructure, dated February 2015,
shall apply to the work performed under this contract. Any supplemental specifications are intended to
supplement the City Standard Specifications, however they do NOT supersede the City Standard
Specifications, Details, Design Standards, or ordinances unless specific written approval has been provided
by the City".
PAGE 3 of 3
Station #1
3510 Laverne Ave. No.
Lake Elmo, MN 55042
651-770-5006
LAKE ELMO FIRE DEPARTMENT
April 20, 2015
Station #2
4259 Jamaca Ave. No,
Lake Elmo, MN. 55042
651-779-8882
After review of the VILLAGE PRESERVE PHASE 1 - FINAL PLAT, it appears that the items identified in my
review letter dated August 27, 2014 (shown below) have been addressed.
ROADWAYS
o Street naming and numbering per city ordinance.
RE HYDRANTS
o Spacing/Location, it appears there are some that may be closer than the 500' spacing required
and could be eliminated. Locate on corners of intersections to gain the most benefit from
hydrants.
I would like to commend staff and all parties involved for addressing these concerns and meeting the
requirements as set forward by the City. In particular the matter of street naming/numbering, as this can become
rather difficult at times due to the unique designs of the roadways. I believe all parties concerned met the intent
of the standards as adopted by the City and for that I am grateful as this will help us moving forward in our
efforts to ensure the timeliest response possible. Thank you.
Reviewed by
Greg Malmquist, Fire Chief
"Proudly Serving Neighbors & Friends
LANOI(Art AkIiiratai (Elfl:RAliL
VILLAGE PRESERVE - DESIGN REVIEW REPORT
LAKE ELMO, MN
LANDSCAPE ARCHITECTURAL DESIGN REVIEW DATED APRIL 22nd, 2015
REVIEWED PLAN SET DATED FEBRUARY 24TH, 2015
Required Action Items by Village Preserve Project Team
1. Please provide more detail as to the groundcover plantings within the
entry median off Lake Elmo Avenue North. Preference would be to see a
pollinator friendly plant or plant mix.
2. Village Preserve Project Landscape Architect to provide landscape
irrigation plans for all commonly held HOA & City R.O.W. areas.
3. Planting plan for Outlot B (City Park) as represented is appropriate for an
undeveloped City Park. If developer is successful in working with the City
to develop Outlot B as part of the development project at this time by
creating an active use park we would request to revisit the design and
how it impacts the city required landscape.
4. The landscape architect has done a great job providing a maintenance
plan for all native seeding areas within all commonly held HOA & City
Outlot / R.O.W areas. In addition to this information for the same area the
City requests a copy of the executed agreement with an approved
ecosystem management provider for these services including stated
financial commitments.
SINCERELY,
LANDSCAPE ARCHITECTURE, INC.
STEPHEN MASTEY, ASLA, CLARB, LEED AP BD+C
DIRECTOR OF DESIGN
2350 BAYLESS PLACE' ST: PAUL, MN • 55114
PHONE: 651.646.1020 • EMAIL: STEPHEN@LANDARCINC.COM
Nick Johnson
�
From: Carol Hanson '{aod.HansnnKPcommd4ingtonmnun
Sent: Tuesday, April 2I.20ISll:I7AK4
To: 'ejohnson@sathme.com'
Cc-, Nick Johnson; Joe Gustafson; Nik[osteUo�Wayne Sandberg
Subject: Village Preserve plan revisions for {3AH 17
Attachments: DO[042II5'042II015084602,pdf
Follow UpFlag: Follow up
Flag Status: Flagged
Hello Eric,
We have reviewed the construction plan sheets for CSAH 17 lane modifications and request changes as shown on the
attached plan sheets.
Please feel free to give me a call if you have any questions.
Thank You,
[am|
Carol Hanson
Washington County Public Works
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March 18, 2015
Craig Allen
GWSA Land Development, LLC
Suite 200
10850 Old County Rd. 15
Plymouth, MN 55441
Re: Village Preserve —Lake Elmo, Minnesota
VBWD Permit #2015-06
Dear Mr. Allen:
Enclosed is the Valley Branch Watershed District (VBWD) permit for your project. Please note the
following conditions imposed by the Managers, which are also listed on the back of the permit.
1. No construction shall start until all permit conditions are met. If the Valley Branch Watershed District
Board is not satisfied that the conditions are met, the permit will be revoked.
The infiltration material shall be in conformance with MniDOT Specification 3877.IG, or an
equivalent specification approved by the VBWD.
3, This permit is not valid until a maintenance agreement in the general format of Appendix B of the
VBWD Rules is submitted to and approved by the VBWD Attorney.
4. The permit holder must obtain permission for any work outside of his property.
5. Prior to construction, the required surety and fee shall be submitted.
6. The plan sheets shall he revised to show the correct inverts at the pond outlet structures,
7. Drain tile shall be installed around the perimeters of ihe foundations at Block 1, Lots 1 and 2 and the
lot north of Block 3, Lot 1,
8. Plans shall be revised to show minimum floor elevations at least 2 feet higher than the adjacent water
body's I00-year flood level.
9. This perinit is not transferable.
DAVID BUCHECK. • LINCOLN FETCHER • DALE BORASH • JILL LUCAS • EDWARD MARCHAN
VALLEY BRANCH WATERSHED DISTRICT • P.O. BOX 838 • LAKE ELMO MINNESOTA 55042-0538
www.vbwd.org
Craig Allen, GWS A Land Developmem, LLC
VBWD Permit 42015-0(): Village Preserve, Lake Elmo
March IS, 2015
Page 2
10. This permit is subject to obtaining all other permits required by governmental agencies having
jurisdiction (including a NPDES pennit).
11, The VBWD Engineer and Inspector shall be notified at least three days prior to commencement of
work.
12. Erosion controls shall be installed prior to the commencement of grading operations and must be
maintained throughout the construction period until turf is established. Additional erosion controls
may be required, as directed by the VBWD Inspector or VBWD Engineer.
13. The following additional erosion controls shall be implemented on the site:
a. All proposed slopes three -feet horizontal to one -foot vertical (3H:1V) should be covered with
erosion -control blanket.
b. Silt fence should follow existing contours as closely as feasible to limit the potential for
erosion along the edges.
y
c. Any sediment that collects in storm sewers, ponds, or other water management features shall be
removed.
d. Street sweeping shall he performed if sediment collects on streets.
e. If erosion occurs at the outlets ol° the storm sewer pipes the applicant will be responsible for
correcting the problem to the satisfaction of the VBWD.
14. To prevent soil compaction, the proposed infiltration area shall be staked off and marked during
construction to prevent heavy equipment and traffic from traveling over it. Utile infiltration facility is
in place during construction activities, sediment and runoff shall be kept away from the facility, using
practices such as diversion berms and vegetation around the facility's perimeter. The infiltration
facility shall not be excavated to final grade until the contributing drainage area has been constructed
and fully stabilized. The final phase of excavation shall remove all accumulated sediment and be done
by light, tracked equipment to avoid compaction of the basin floor. To provide a well -aerated, highly
porous surface, the soils of the basin floor shall be loosened to a depth of at least 24 inches to a
maximum compaction of 85% standard proctor density prior to planting.
15. All disturbed areas shall be vegetated within 14 days of final grading.
I 6, The applicant is responsible for removal of all temporary erosion -control measures, including silt
fence, upon establishment of pennanent vegetation at the project site as determined by the VBWD
Engineer and/or Inspector.
17, Valley Branch Watershed District shall be granted drainage easements which cover: (a) land adjacent
to stormwater management facilities, wetlands, and lowlands up to their 100-year flood elevations
and (b) all ditches, ston-n sewers, and maintenance accesses to the stormwater management facilities.
Craig Allen, GWSA Land Development, LLC
BWD Permit 2015-06, Village Preserve, Lake Elmo
March IS, 2015
Page 3
18. The minimum floor elevations for all buildable lots in the development shall be recorded in a
Declaration of Covenants and Restrictions or on the final plat.
19, The required drainage easements and access easements shall be recorded with the Washington County
Recorder's Office.
20. Return or allowed expiration of any remaining surety and permit closeout is dependent on the permit
holder providing proof that all required documents have been recorded (including but not limited to
easements) and providing as -built drawings that show that the project was constructed as approved by
the Managers and in conformance with the VBWD rules and regulations.
Thank you for your cooperation with the District's permit program,
Sincerely.
David J. Bucheck, President
Valley Branch Watershed District
DIB/yinh
Enclosure
c: Ray Marshall, VBWD Attorney
Ray Roemmich, VBWD Inspector
Jenifer Sorensen, MDNR
Kyle Klatt, City Planning Director City of Lake Elmo
Jack Griffin, City Engineer, FOCUS Engineering City of Lake Elmo
Building Inspector City of Lake Elmo
Nate Herman, Sathre-Bergquist, Inc, Authorized Agent
Schiltgen Farm, Inc. Owner
Karen Wold, Barr Engineering Company
Yvonne Huffman, Barr Engineering Company
\23 M N\8212382020k_MovedFroniMpls_P\201 5 \201 5-06_SchiltgenParcelB 201 5-06_Permit Ltr_klarch20 I 5,doex
1. No construction shall start until all permit conditions are met. If the Valley Branch Watershed District Board is not satisfied that the
conditions are met, the permit will be revoked.
2. The infiltration material shall be in conformance with Mn/DOT Specification 3877.1G, or an equivalent specification approved by the
VBWD.
3. This permit is not valid until a maintenance agreement in the general format of Appendix B of the VBWD Rules is submitted to and
approved by the VBWD Attorney.
4. The permit holder must obtain permission for any work outside of his property.
5. Prior to construction, the required surety and fee shall be submitted.
6. The plan sheets shall be revised to show the correct inverts at the pond outlet structures.
7. Drain tile shall be installed around the perimeters of the foundations at Block 1, Lots 1 and 2 and the lot north of Block 3, Lot 1.
8. Plans shall be revised to show minimum floor elevations at least 2 feet higher than the adjacent water body's 100-year flood level,
9. This permit is not transferable.
10. This permit is subject to obtaining all other permits required by governmental agencies having jurisdiction (including a NPDES
permit).
11. The VBWD Engineer and Inspector shall be notified at least three days prior to commencement of work.
12. Erosion controls shall be installed prior to the commencement of grading operations and must be maintained throughout the
construction period until turf is established. Additional erosion controls may be required, as directed by the VBWD Inspector or
VBWD Engineer.
13, The following additional erosion controls shall be implemented on the site:
a. All proposed slopes three -feet horizontal to one -foot vertical (3H:1V) should be covered with erosion -control blanket.
b. Silt fence should follow existing contours as closely as feasible to limit the potential for gully erosion along the edges.
c. Any sediment that collects in storm sewers, ponds, or other water management features shall be removed,
d. Street sweeping shall be performed if sediment collects on streets.
e. If erosion occurs at the outlets of the storm sewer pipes the applicant will be responsible for correcting the problem to the
satisfaction of the VBWD.
14. To prevent soil compaction, the proposed infiltration area shall be staked off and marked during construction to prevent heavy
equipment and traffic from traveling over it. If the infiltration facility is in place during construction activities, sediment and runoff
shall be kept away from the facility, using practices such as diversion berms and vegetation around the facility's perimeter. The
infiltration facility shall not be excavated to final grade until the contributing drainage area has been constructed and fully stabilized.
The final phase of excavation shall remove all accumulated sediment and be done by light, tracked equipment to avoid compaction
of the basin floor. To provide a well -aerated, highly porous surface, the soils of the basin floor shall be loosened to a depth of at
least 24 inches to a maximum compaction of 85% standard proctor density prior to planting.
15. All disturbed areas shall be vegetated within 14 days of final grading.
16. The applicant is responsible for removal of all temporary erosion -control measures, including silt fence, upon establishment of
permanent vegetation at the project site as determined by the VBWD Engineer and/or Inspector.
17. Valley Branch Watershed District shall be granted drainage easements which cover: (a) land adjacent to stormwater management
facilities, wetlands, and lowlands up to their 100-year flood elevations and (b) all ditches, storm sewers, and maintenance accesses
to the stormwater management facilities.
18. The minimum floor elevations for all buildable lots in the development shall be recorded in a Declaration of Covenants and
Restrictions or on the final plat.
19. The required drainage easements and access easements shall be recorded with the Washington County Recorder's Office.
20. Return or allowed expiration of any remaining surety and permit closeout is dependent on the permit holder providing proof that all
required documents have been recorded (including but not limited to easements) and providing as -built drawings that show that the
project was constructed as approved by the Managers and in conformance with the VBWD rules and regulations.
Approved: March 12. 2015
Note: The grant or
Signature Title
Valley Branch Watershed District
to way purports to permit acts, which may be prohibited by other giivernmental agencies,
HI:: CITY (IF
.NKE ELIV 0
DATE:
REGULAR
1TEM#
AGENDA ITEM: Approval of Offer to Purchase Used Ladder Truck
SUBMITTED BY: Greg Malmquist, Fire Chief
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Cathy Bendel, Finance Director
May 5, 2015
SUGGESTED ORDER OF BUSINESS:
Introduction of Item City .kdrninistrator
Report Fire Chief
Questions from Council to Staff klavor Facilitates
Call for Motion ..... Mayor & City Council
Discussion Mayor & Cite Council
Action on Motion__ ....... ..... Mayor Facilitates
POLICYRECOMMENDER: Fire Chief Malmquist
FISCAL IMPACT: An offer has been received to sell the 1980 International Ladder Truck
(V1N 1HTAA1859BHA14836) for the asking price of S12,500.00. Upon completion of sale
payment in the amount of S1,250.00 will be made to Brindlee Mountain for commission on the
sale. Sale proceeds will be deposited into the vehicle fund.
SUMMARY AND ACTION REQUESTED; On May 20, 2014 the City Council approved the
purchase of a new aerial Fire Truck. There was a brief discussion on what would happen to the
old Fire Truck and the Fire Chief mentioned he would try to sell it. On October 27, 2014, the
City entered into an agreement with Brindlee Mountain Fire Apparatus to advertise our used.
ladder truck on a national scale for a 10% commission if sold. Brindlee was asked to provide a
recommendation for a starting listing price and it was advertised at their high recommendation
amount of S12,500.00. The City to date has received 8 inquiries from fire departments across the
country. We have now received an offer to purchase from the Pound Fire Department, located in
Eastern Wisconsin. They contacted Chief Malmquist for information and also did an on site
inspection of the truck on April 20. 2015.
-- page 1 --
City Council Meeting [Regular Agenda Item 8]
May 5, 2015
At that time they made an offer to purchase the truck for the asking price of $12,500.00 and
presented a $500.00 deposit check to hold the vehicle. Upon acceptance of their offer, they will
provide a check for V-1 the remaining balance in the amount of S6.000.00 with the final balance of
$6,000.00 being due upon taking delivery of the truck (will occur once we take delivery of OUT
new ladder truck which is estimated in late May/early June).
Upon receipt of the final payment from the Pound Fire Department we will make payment to
Brindlee Mountain ($1,250.00) to pay them their commission. The Pound Fire Department will
take delivery and accept the vehicle at our location of 3510 Laverne Ave, N. and are responsible
for delivery of vehicle to their location. The Fire Truck is being purchased in "as is" condition.
Sale shall include a "full complement" of hose and some misc. loose equipment.
The Fire Chief would like to also respectfully request that the Council approve that the net
proceeds ($11,250) could be applied toward additional build out modifications identified as
being needed on the new truck. The main additional expenditure is the cost of the radio
$9,212.90 which had been discussed as being part of the original bid but it was recently
discovered not be part of the quoted cost.
BACKGROUND INFORMATION (SWOT):
Strengths First offer in 6 months. Full asking price.
Weaknesses None
Opportunities Only serious offer to date.
Threats None
RECOMMENDATION: Based on the aforementioned. the staff recommends the following
motion be made:
"Move to approve the acceptance of the offer to purchase the City of Lake Elmo used
ladder fire truck by the Pound Fire Department in the amount of $12.500.00. with the net
proceeds of 511.250 to be used for additional build out enhancements to the new fire
truck".
ATTACHMENT:
Bill of Sale for 1980 International Ladder Fire Truck
-- page 2 --
BILL OF SALE
This Bill of Sale is made on the date of final signature between the City of Lake Elmo (Seller) and the
City of Pound Wisconsin (Buyer).
Seller hereby sells and transfers to the Buyer a 1980 International Ladder Fire Truck (VIN
1HTAA1859B1-1A14836 ) located at 3510 Laverne Avenue North, Lake Elmo, MN 55042 for an amount of
S12,500,00.
It is agreed that the Buyer will pick up the tnick at 3510 Laverne Avenue and are responsible for delivery
of the vehicle to their location and that this vehicle is being sold "as is".
It is agreed that the Buyer will register the vehicle in Wisconsin and will provide a copy of the Wisconsin
registratior
completed.
documentation to the City of Lake Elmo for its file to show the ownership transfer has been
The Seller warrants to Buyer it has good and marketable title to said property, full authority to
sell and transfer said property, and that said property is sold free of all liens, encumbrances, liabilities
and adverse claims of every nature and description whatsoever.
SELLER BUYER
City of Lake Elmo Date City of Pound Wisconsin Date
Administrator
11 11 (1 fl( )17
I K E ELMO
The City of Lake Elmo offers competitive pay and benefits in addition to professional] development
opportunities to all employees. The city's number one value statement is to foster an environment based
on trust and ethics. These philosophies and practices help the City in recruiting and retaining exceptional
employees.
Accepting Applications for the Position of:
Taxpayer Relations / Communications Coordinator
SALARY: $34,000 to $50,000/DOQ
OPENING DATE: 05/01/2015
CLOSING DATE: 07/01/2015
POSITION RESPONSIBILITIES: The objective of this position is to coordinate the primary taxpayer
(customer) communications/problem-solving for the City of Lake Ehno which is consistent with Mission,
Vision and Core Values of the City of Lake Elmo. The position is responsible for the five main
communication vehicles used by the City of Lake Elmo: the website, the Facebook page, the quarterly
newsletter, the weekly new update, and cable access television. In addition, the position will assist the
marketing / promotion efforts of the City of Lake Elmo in the areas of economic development, event
protnotion, public meetings, and Code Red applications. The position will also be responsible for the
coordination of taxpayer / resident problem -solving and serve as an expediter of taxpayer service. An
ancillary responsibility will be to staff the Lake Elmo Parks Commission.
Position Description
Position Title: Taxpayer Relations / Communications Coordinator
Department: Administration
Reports To: Administrator
FLSA Status: 'Non-exempt/Exempt
Primary Obiective of Position
The objective of this position is to coordinate the primary taxpayer (customer)
communications/problem-solving for the City of Lake Elmo which is consistent with Mission, Vision ancl
Core Values of the City of Lake Elmo. The position is responsible for the five main communication
vehicles used by the City of Lake Elmo: the website, the Facebook page, the quarterly newsletter, the
wee
3800 Laverne Avenue North Lake E * Whoa -sofa 55042 4'651.747.3k0 —
kly new update, and cable access television. In addition, the position will assist the marketing /
promotion efforts of the City of Lake Elmo in the areas of economic development, event promotion, public
meetings, and Code Red applications. The position will also be responsible for the coordination of
taxpayer / resident problem -solving and serve as an expediter of taxpayer service an ancillary
responsibility will be to staff the Lake Elmo Parks Commission,
Essential Functions of the Position
1, Plans, Develops and implements the City of Lake Elmo's communication strategy with its
taxpayers, other governments, media and the greater community;
2. Coordinates informationto the community through the use of print, electronic, cable television
and social media. Communication vehicles include: website, newsletter, weekly update,
Facebook, cable access television and various public meetings;
3 Coordinate the cable casting, re -broadcast and video streaming of City Council and Planning
Commission meetings or programs regarding the City;
4. Coordinates communication with the news media;
5. Assists Administrator in the development of public relations and marketing materials used to
promote the community to developer's, new residents and other interested parties;
6. Interacts positively with taxpayer through the provision of information, casework problem -
solving, and other means to resolve issues;
7. Coordinates and Promotes city services through special events, community celebrations and
gatherings and other public meetings;
8. Co -Manage the Lake Elmo Parks Commission including meeting attendance, program support
and responding to Commission member inquiries.
Performance Criteria
The successful candidate shall be a "people person", able to clearly communicate the public policy
decisions of the Lake Elmo City Council and operational essentials of the City staff. Prerequisites include:
Strong oral and written communication skills;
A sense of design / visual arts which may include photography / graphic layout;
Skill in desktop publishing;
Website content development and maintenance experience;
Social media experience. Facebook "fan page" maintenance a plus;
Problem solving skills for taxpayer relations and complaints;
Knowledge of public relations, marketing and community affairs;
knowledge or willingness to learn cable access television production;
Knowledge or willingness to learn park & recreation programming;
Ability to work under pressure and meets deadlines.
Minimum Qualifications
1. Bachelor's Degree in communication, public relations, journalism or equivalent experience;
2. Minimum of two years of experience managing the communication / PR function of a small to
3800 Laverne Avenue North * Lake Om— o * Minnesota' 55042 * 651.7'47.39-00 —
medium organization;
3. Experience in developing, implementing and maintaining a Conununications Plan;
4. Strong computer skills, including Microsoft and Adobe products.
Desirable Qualifications
1. Experience in website development and maintenance;
2. Experience with cameras and video production equipment;
3. Experience in interacting with print media;
4. Experience in conflict resolution and problem solving;
5. Some supervisory experience.
Physical Requirements
Positions in this class typically require: sitting, feeling, manual dexterity, grasping, talking, and hearing,
typing, and seeing. The individual may encounter unexpected and prolonged workdays and stress and
pressures from dealing with emotional issues and conflicts. There is sustained exposure to computer
keyboards and video screens. This position is light duty and may require the exertion of up to 20 pounds
of force on occasion or a negligible amount of force frequently to lift, carry, push, pull or otherwise move
objects.
PLEASE APPLY BY CLOSING DATE:
SEND COVER LETTER, RESUME, ONE PROFESSIONAL WRITING SAMPLE AND REFERENCES TO:
CITY OF LAKE ELMO ATTN: SANDIE THONE, CITY CLERK
3800 LAVERNE AVENUE NORTH, LAKE ELMO, MN 55042
OR STHONE@LAKEELMO.ORG
PLEASE VISIT OUR WEBSITE AT WWW.LAKEELMO.ORG. FOR ADDITIONAL INFORMATION OR
CONTACT US AT 651.717.3900
CITY OF LAKE ELMO IS AN EQUAL OPPORTUNITY EMPLOYER
3800 Laverne Avenue North * Lake Elmo Minnesota
651.747,39
1 J-11- il I OF-
KE ELM()
Position Description
Office Administrative Assistant
Position Title: Office Administrative Assistant
Department: Administration
Reports To: City Clerk
FLSA Status: Non-exempt
Date: May 24, 2013
Primary Objective of Position
To perform various types of skills including front office customer service duties, support
administration department, city clerk's office, and other duties as assigned.
Essential Functions of the Position
Customer Service
• Fields all incoming phone calls
• Greets and assists all visitors at front counter
• Provides general assistance to public and staff
Receives, sorts, and distributes incoming mail, deliveries, and faxes
• Processes outgoing mail and is responsible for auditing postage
• Schedules park reservations, conference rooms, council chambers
• Issues and tracks licensing programs
Administrative Support
• Responsible for daily opening of City Hall
• Assists with administrative mailings and publications
• Assists with records management and data practices requests
• Assists with preparation of city council and commission packets
• Assists with ordering office supplies and maintaining inventory
Assists with elections and serves as city election judge
• Assists building department with permit issuance
• Assists with scheduling building inspections
• Assists with utility billing inquiries and mailings
• Assists with preparation of bank deposits
• Assists with petty cash reconciliation
Miscellaneous
• All other duties as assigned
Performance Criteria,
• Commitment to exceptional customer service and positive attitude. Must
demonstrate poise, tact, and diplomacy with strong focus on delivering superior
customer service to internal and external people
• Demonstrates a working knowledge of standard office practices, procedures,
equipment, and Microsoft office suite applications
• Demonstrates ability to efficiently and effectively create and produce quality
detailed work with a high level of accuracy
• Demonstrates initiative in process improvement opportunities
• Strong attention to detail in reporting, accounting, and official city record keeping
• Ability to perform successfully with minimal supervision
• Ability to maintain effective and positive working relationships with associates and
the public while demonstrating a team player approach in assisting all staff
Possess excellent written and verbal communication skills and exceptional phone
etiquette, with an ability to relate effectively with diverse individuals
Minimum Qualifications
High school diploma or equivalent required
Two years of increasingly responsible experience in an office setting and/or local
government. An equivalent combination of education and work experience may be
considered for this position
Desirable Qualifications
• Knowledge of principles and practices of local government
• Knowledge or experience in permitting and licensing
• Advanced computer software experience and proficiency especially in Microsoft
Office, Outlook, Adobe, and various building/permit software packages
• Ability to exercise independent judgment and discretion in decision -making
• Ability to effectively problem solve using analytical and strategic thinking
• Higher education in business, public administration, or a related field
• Three recent consecutive years of full-time receptionist experience
• Knowledge of City and State regulations related to building, housing, or zoning
Supervision Responsibilities - N/A
Physical Reguirem,en,ts,
Positions in this class typically require: sitting, feeling, manual dexterity, grasping, talking,
and hearing, typing, and seeing. The individual may encounter unexpected and prolonged
workdays and stress and pressures from dealing with emotional issues and conflicts.
There is sustained exposure to computer keyboards and video screens. This position is
light duty and may require the exertion of up to 20 pounds of force on occasion or a
negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects.