HomeMy WebLinkAboutItem 10 - 2015 Seal Coat - Accept Bids and Award Contract AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
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DATE: May 19, 2015 CONSENT ITEM # 10 AGENDA ITEM: 2015 Seal Coat Project – Accept Bids and Award Contract
SUBMITTED BY: Ryan Stempski, Assistant City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works
Adam Bell, City Clerk
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ......................................................... Mayor Facilitates
- Public Input, if Appropriate………………………………………… Mayor Facilitates
- Call for Motion ........................................................................... Mayor & City Council
- Discussion…………………………………. .............................. Mayor & City Council
- Action on Motion ............................................................................... Mayor Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT: $143,866.80. As itemized in this report below the total post-bid project cost for the 2015 Seal Coat Project is
$149,366.80 to be paid through the General Fund (Fund No. 101-430-3120-42250). The project was authorized by the City Council on February 24, 2015 in the amount of $155,000.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider accepting contractor bids and awarding a contract for the 2015 Seal Coat Project. If pulled from consent, the recommended motion for this action is as follows:
“Move to approve Resolution No. 2015-36 Accepting the Bids and Awarding a Contract to Pearson Bros., Inc. in the amount of $200,049.52 for the 2015 Seal Coat Project; which includes the alternate bid for Lake Elmo in the amount of $143,866.80 and
the base bid for West Lakeland in the amount of $56,182.72.”
City Council Meeting [Consent Agenda Item 10]
May 19, 2015
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LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Bids were received, publicly opened, and read aloud on May 7, 2015. FOCUS Engineering, Inc. has prepared and attached the Tabulation of Bids and a Letter of Recommendation for the award of the
contract. The City received two (2) bids for this project, with Pearson Bros., Inc. providing the lowest bid amount of $1.21 per square yard for the base bid and $1.32 per square yard for the alternate bid. The Engineer’s post-design construction cost estimate for the base bid was $1.25 per square yard and $1.35
per square yard for the alternate bid. This project will be completed jointly with West Lakeland Township with the Township reimbursing Lake Elmo their portion of the construction cost; with West Lakeland at $56,182.72 (28.1%). West Lakeland will also pay Lake Elmo $3,000 for engineering and administration fees once the Lake Elmo City Council accepts the bids and awards the construction contract. Construction observation services will be contracted directly by each jurisdiction for the work performed on their streets. The post-bid construction estimate for Lake Elmo is $143,866.80 (71.9%) for the alternate bid, which includes higher performing asphalt (CRS-2P) to provide a better product and to reduce resident complaints. The total engineering design, bidding and construction services is estimated to be $8,500 less
$3,000 to be reimbursed by West Lakeland Township. The Lake Elmo total project cost is therefore estimated to be $149,366.80. RECOMMENDATION: Staff is recommending that the City Council approve Resolution No. 2015-36, thereby accepting the bids
and awarding a Contract to Pearson Bros., Inc. If pulled from consent, the recommended motion for this action is as follows:
“Move to approve Resolution No. 2015-36 Accepting the Bids and Awarding a Contract to Pearson Bros., Inc. in the amount of $200,049.52 for the 2015 Seal Coat Project; which includes the alternate bid for Lake Elmo in the amount of $143,866.80 and the base bid for West Lakeland in the amount of $56,182.72.” ATTACHMENT(S): 1. Resolution No. 2015-36. 2. Engineer’s Letter of Award Recommendation and Tabulation of Bids. 3. Project Schedule.