HomeMy WebLinkAboutItem 18 - Old Village Street Imp-Approve Report AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
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DATE: May 19, 2015 REGULAR ITEM 18 AGENDA ITEM: Old Village Phase 1 Street and Utility Improvements – Resolution Receiving Feasibility Report and Calling Hearing on Improvement SUBMITTED BY: Chad J. Isakson, Project Engineer
THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Adam Bell, City Clerk Cathy Bendel, Finance Director
Jack Griffin, City Engineer
Dave Snyder, City Attorney
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item ...................................................................... City Engineer
- Report/Presentation ....................................................................... City Engineer
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate .................................................... Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering. FISCAL IMPACT: None.
The Feasibility Report was previously authorized. Calling for and conducting the Public Improvement Hearing is included in the feasibility report scope of services. SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider adopting Resolution No. 2015-39 receiving the Feasibility Report and calling for a Public Improvement Hearing for the Old Village Phase 1 Street and Utility Improvements to be held on June 16, 2015. The recommended
motion for this action is as follows:
City Council Meeting [Regular Agenda Item 18]
May 19, 2015
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“Move to adopt Resolution No. 2015-39, receiving the Feasibility Report
and Calling Hearing for the Old Village Phase 1 Street and Utility Improvements.”
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
A feasibility report was authorized by the City Council on July 1, 2014 in order to ready these improvements for 2015 construction. The feasibility report is needed to meet state statutory requirements if any portion of the project is to be assessed to benefitting properties. The report
identifies the necessary improvements, the estimated project costs, the assessment methodology
and preliminary assessment amounts to be levied against properties adjacent to and benefitting from the street and sanitary sewer improvements. The improvements consist of the following:
• Reconstruction of streets with the addition of sidewalks as approved by Council as a part of Municipal Consent on February 5, 2015.
• Construction of the initial regional drainage system improvements including a large infiltration pond and oversized storm sewer to begin addressing flooding issues in the Old
Village Area.
• Extension of sanitary sewer to provide service to benefitting properties within the Old Village.
• Replacement of an aged watermain system.
• Street lights and landscaping amenities including boulevard trees. The total estimated project cost for the Phase 1 improvements is $5,568,100. The estimated total
cost of the street and landscape improvements are $1,405,900, sanitary sewer improvements are
$906,300, streetscape improvements are $73,400, regional drainage improvements are $2,709,100, and water system improvements are $473,400. The street and landscape improvements and extension of sanitary sewer are proposed to be
assessed against the benefitting properties consistent with the City’s Special Assessment Policy.
Street improvement assessments are proposed at a rate of 30% for residential properties using an average residential front footage, and 100% for commercial properties based upon the actual front footage. Extension of sanitary sewer is 100% paid for by the benefitting property owners using a per residential equivalent method. The remainder of the proposed project costs are
proposed to be paid through a combination of municipal state aid funds, water enterprise funds,
and general funds. Due to the unique nature of the Village project, the Finance Committee was directed to review and consider multiple assessment methodologies. The feasibility report presents the assessment
methodology as recommended by the Finance Committee.
Assessments for street improvements are levied over 10 years while the sanitary sewer improvements would be levied over a 20 year period. Additional cost breakdown, assessment information, and financial detail is present in the Feasibility Report.
City Council Meeting [Regular Agenda Item 18]
May 19, 2015
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RECOMMENDATION: Staff is recommending that the City Council adopt Resolution No. 2015-39, receiving the Feasibility Report and calling Hearing for the Old Village Phase 1 Street and Utility Improvements. The recommended motion for this action is as follows:
“Move to adopt Resolution No. 2015-39, receiving the Feasibility Report
and Calling Hearing for the Old Village Phase 1 Street and Utility Improvements.” ATTACHMENT(S):
1. Resolution No. 2015-39 Receiving Report and Calling for Hearing on Improvements.
2. Notice of Hearing on Improvement.
3. Location Map.
4. Project Schedule.
5. Feasibility Report (available for review at City Hall)