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Home My WebLink About05-19-15 CC Packet Pt 1 of 5t Oiir,\ is to Pmride 17/16ally 1.:1'.rpousib/c ,1,7llnerirhile Preset-Pi/1i; Ot)tv: Spa,v Charzhiel• NOTICE OF MEETING City Council Meeting Tuesday, May 19, 2015 7:00 P.M. City of Lake Elmo I 3800 Laverne Avenue North Agenda A. Call to Order 7:00 PM B. Pledge of Allegiance C. Roll Call / Order of Business D. Approval of Agenda E. Accept Minutes 7:05 PM 1. Approve April 21, 2015 City Council Meeting Minutes F. Council Reports G. Presentations/Public Comments/Inquiries 7:15 PM 2. Fire Department POC Recruits/Promotion to Lt. 3. Trunk Highway 5 Turn -back — Resolution of Support; Resolution No. 2015-35 4. Presentation / Approval of 2014 Financial Audit / CAFR H. Finance ConsentAgenda 7:50 PM 5. Approve Payment of Disbursements and Payroll 6. Accept Finance Report dated April 30, 2015 7. Accept Building Report dated April 30, 2015 8. Accept Assessors Report dated April 30, 2015 9. 39" Street N: Street & Sanitary Sewer Improvements — Pay Request No. 4 10. 2015 Seal Coat Project — Accept Bids and Award Contract; Resolution No. 2015-36 11. Council Compensation Payment Schedule Policy (Smith Request) I. Other Consent Agenda 8:00 PM 12. Encroachment Agreement — 5500 Hilltop Avenue North 13. Encroachment Agreement — 9906 Tapestry Road North 14. Encroachment Agreement — 11647 58' Street North 15. Washington County and St. Croix County Fire Mutual Agreement 16, United Land/Bremer Bank Minor Subdivision; Resolution No. 2015-37 17. Resolution Approving Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies and Request Form for Minnesota Governmental Access (MGA) Login Account; Resolution No. 2015-38 J Regular Agenda 8:05 PM 18. Downtown Street, Drainage and Utility Improvements — Accept Report, Call Improvement Hearing; Resolution No. 2015-3.9 19. Inwood Final Plat and Final PUD Plans; Resolution No. 2015-40, Ordinance 08-120 20. Inwood Developers Agreement; Resolution No. 2015-41 21, Appro-ve Purchase of Spraypatcher 22. Affirm 2014 Council Approval of Pay Increase for City Administrator (Mayo • Request Per Council) 23. Request to Fill the Taxpayer Relations Coordinator / Receptionist Positions (Mayor Request) 24. Future Growth Strategy / Phasing Plan Policy (F411et Request) K. Staff Reports and Announcements 10:00 PM L. Adjourn CITY OF LAKE ELMO CITY COUNCIL MINUTES APRIL 21, 2015 Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: 1\layor Mike Pearson and Council Members Julie Flitlet, Anne Smith, Justin Blover, and Jill Lundgren. Staff present; City Administrator Zuleger, Associate City Attorney Brekken, Community Development Director Klatt, City Planner Johnson, City Engineer Griffin, Finance Director Bendel, and City Clerk Bell, PLEDGE OF ALLIGENCE APPROVAL OF AGENDA Council Member Blower pulled Item 14 from the agenda. Associate City Attorney Brekken requested Item 10 be postponed and placed on next city council agenda as a closed session. Council Member Fliflet pulled Items 6, 7, and 8 for discussion. MOTION: Como./ Member LEndo,ren mom/ TO APPROVE THE APRIL 21, 2015 CITY COUNCIL AGENDA AS AMENDED. Alava). Pearson seconded the motion. MOTION PASSED 5-0 ITEM 1: ACCEPT MINUTES THE MARCH 24, 2015 SPECIAL CITY COUNCIL MINUTES WERE APPROVED AS PRESENTED BY CONSENSUS. COUNCIL REPORTS: Mayor Pearson: attended Gateway Corridor meetings. City Administrator Zuleger spoke about Meta population projection reduction. Lake , reduced to 18,200 population target by 2040. Council Member Moyer: attended Gateway Corridor meetings: spoke about lake treatment for milfoll Lake Elmo will not receive any grants in 2015; he spoke about previous comments on developments, densities, and council votes. He asked for the Council to respect staff. Council Member Lundgren: farmers market meeting. Jr will start out on Lake Elmo Ave; attended Rotary Club meeting; Sunfish Lake nanire event on 5/16. Spoke about solar gardens and the possibility of installing them in Lake Elmo; attended Gateway Corridor workshop. The Council Driven Workshop will be on 5/21. Council Member Fliflet: attended Gateway Corridor workshop; attended Finance Committee meeting. They are working on assessment policy for downtown; reported updated library card reimbursement process with \Vaslun. gton Countv. MOTION: Counal Member FIfflet mom/ TO HAVE COUNCIL RECEIVE DRAFT AGENDA 3 DAYS BEFORE FINAL AGENDA IS SET AND RECEIVE FINAL AGENDA 24 HOURS BEFORE PACKET IS DISTRIBUTED. Council Member Litqgrefi seconded the motion. The Council discussed the agenda process. MOTION PASSED 3-2 (Pearson/Bloyer — Nay). Council Member Smith: thanked gateway corridor meeting attendees /presenters; thanked everyone involved in progress with library -County relations; spoke about developments, densities, and votes. PUBLIC COMMENTS/INQUIRIES None PROCLAMATION - ARBOR DAY PROCLAMATION Mayor Pearson read the Arbor Day proclamation. FINANCE CONSENT AGENDA 2. Approve Pavmcut of Disbursements and Payroll in the amount of S383,951.46 3. Accept Finance Report dated March 31, 2015 4. Accept Building Report dated March 31, 2015 5. Accept Assessors Report dated March 31, 2015 MOTION Council Member Bloyr more(' TO APPROVE THE FINANCE CONSENT AGENDA AS PRESENTED. Council Member Smith seiwninyl maim!, MOTION PASSED 5-0. OTHER CONSENT AGENDA 6. P/.4ayin- discw.r.rion 7. LAKE ELMO CITY COUNCIL MINUTES APRIL 21, 2015 Pid/rd fi- discuillion 8. Sign Varianct 9-515 Eagle Point Boulez aid; Resolution No. 2015-28 Pil//edtiY diotssion 9. 2015 Crack Seal Project — Receive Contractor Quotes and Awarcl Contract MOTION: Council Member moved TO APPROVE THE OTHER CONSENT AGENDA AS AMENDED. Council Mmiber Blgt,er pconded the mo!ion. MOTION PASSED 5-0. ITEM 6: ZONING MAP AMENDMENT — PERFECTING AMENDMENTS. ORD. 08-117 CommunitY Development Director Klatt explained the process for the zoning map amendments. Areas that do not have municipal services are not changed until there is a project associated with that area. Areas that do have projects are changed as the projects move forward. Specific proposed changes in the Village involved in this amendment were further explained. MOTION; Mayor Pearom 11101Vel TO ADOPT ORDINANCE. 08-117, ADOPTING A REVISED ZONING MAP FOR THE CITYOF LAKE ELMO. Council Member 1-71if7et seconded tta motion. MOTION PASSED 5-0. ITEM 7: EASTON VILLAGE DEVELOPER AGREEMENT — CONFIRM FINAL REVISIONS AND ASSIGN AGREEMENT TO OP4 EASTON VILLAGE, LLC, City .Acitninistrator Zuleger explained the assignment. Easton Village LLC is planning to assign the development to Excelsior Group, Council Member Fliflei asked about Page -14, Sections 29.A, B, C. Mr, Matt explained the calculations and the estimated railroad costs. The Railroad cost estimates were discussed. Crossing estimates came in at about $500,000. Safe Crossing costs were discussed. It would be closer to S650,000, MOTION: Cound Member B/over mined TO AFFIRM THE FINAL LANGUAGE TO BE INCLUDED IN THE DEVELOPER'S AGREEMENT FOR EASTON VILLAGE AND TO APPROVE A POTENTIAL ASSIGNMENT OF THE AGREEMENT FROM EASTON VILLAGE, LLC TO OP4 EASTON VILLAGE, LCC UPON THE FINALIZATION OF AN AGREEMENT TO PURCHASE THE SUBJECT PROPERTY: Mqyor Pean'on semnded the motion, Council Member Smith wants to amend the crossing costs to S6501: to be able to have a safe crossing. It was noted that the Lake Elmo Ave crossing will have more traffic, but that will not have a safe crossing retrofitted. Council Member Flifler wants the record to reflect that her interest is in having a safe crossing. MOTION PASSED 5-0. ITEM 8 SIGN VARIANCE — 8515 EAGLE POINT BOULEVARD; RESOLUTION NO. 2015-2 The reasons for the variance request were explained. There is a drainage easement, which causes the sign to be set Further back on Inwood Ave and the topographv is lower. Page 2 of 5 LAKE ELMO CITY COUNCIL MINUTES APRIL 21, 2015 MOTION: Council j1 [ember l'71;fi-v MONT/ TO ADOPT RESOLUTION NO. 2015-28, APPROVING A VARIANCE TO ALLOW FOR THE CONSTRUCTION OF A 16-FOOT TALL GROUND SIGN ALONG INWOOD AVE. N. AT THE EAGLE POINT MEDICAL CENTER. Coi/ Lirodren so:width-1 the mothm MOTION PASSED 5-0. REGULAR AGENDA ITEM 10: APPROVE LITIGATION VERSUS PRIORITY ONE INC, Postponed to 5/5/15 ITEM 11: BOULDER PONDS ZONING MAP AMENDMENT. FINAL PLAT AND FINAL PUD PLAN; RESOLUTION NO. 2015-24. ORDINANCE 08-118 Ciry Planner )ohnson presented the proposed boulder ponds final plat. The proposal includes 47 single family homes. The street names were discussed. It vas explained that the street names can be addressed prior to recording the final plat. MOTION: Comm*/ Nlember f-Wel moped TO ADOPT ORDINANCE 08-118, APPROVING THE ZONING MAP AMENDMENT FOR THE BOULDER PONDS PLANNED RESIDENTIAL DEVELOPMENT. Cotnicil Member Litndsren fecondcd the mofinii. MOTION PASSED 5-0. MOTION: Council Member moved TO ADOPT RESOLUTION 2015-24, APPROVING THE FINAL PLAT AND FINAL PUD PLAN FOR THE BOULDER PONDS PLANNED RESIDENTIAL DEVELOPMENT, WITH ADDITIONAL CONDITION THAT THE 67-14 ST NAME BE CONSIDERED FOR CHANGE WITH DISCUSSION BY ALL APPROPRIATE PARTIES. Oath/ Alember V,iith seconded the motion. Council Member Smith spoke about difficulties in her neighborhood due to street names, Deb Ridgeway, the developer, expressed her desire to expedite the process. Street names were further discussed, Council Member Hiflet clarified her motion: as long the street in question is named something other than 6th St, she is fine with what is selected. MOTION PASSED 3-2 (Pearson/Bloyer — Nay). ITEM 12: BOULDER PONDS DEVELOPER AGREEMENT; RESOLUTION NO. 2015-25 Citv Planner Johnson presented the proposed developer agreement. There are two payment/credit issues. The first being the cost of the sanitary sewer oversizing being paid back to the developer, and the second being the credit for the acquisition of necessary right-of-way for the 515 St minor collector road. The Council discussed the ROW credit and the oversizing of sewer pipes. It was explained that the RO\V credit vas the best compromise option as the other options would be much more expensive and involve other practical challenges. Ben Schmidt from the Excelsior Group stated that Lake Elmo's developer agreement is toughest he has ever seen. It is vere difficult to comply with and make the development work. MOTION: Comicil Member Smilh moped TO ADOPT RESOLUTION NO. 2015-25, APPROVING THE DEVELOPER'S AGREEMENT FOR THE BOULDER PONDS PLANNED RESIDENTIAL DEVELOPMENT. Council Meyther &Over l'ecofided the mothm, Council Member Flifiet does not support the agreement because of the credit amount. The credit was discussed. It will come out of the parkland dedication amount. IVIs. Rifiet wants 5d' street to be paid entirely by the developer. She also wants the developer agreement negotiations to include Council input prior to submittal for approval. C'itv Engineer Griffin nored that St was placed on transportation plan and expected to be a shared cost. The 100';., developer paid expectation may include future "pinch points'. and Page 3 of 5 LAKE ELMO CITY COUNCIL MINUTES APRIL 21, 2015 the city having _ pav for them. City Administrator Zuleger explained the process used to arrive at the agreement. The Park Conunission wanted to keep Stonegare Park intact MOTION PASSED 4-1 (Fliflet — Nay) Meeting recessed at 8:58 pm. MeetingMecring reconvened at 9:05 pm. ITEM 13: MUNICIPAL CONSENT — PHASE II DOWNTOWN STREET AND UTILITY' PROJECT; RESOLUTION NO. 2015-27 City Planner Johnson presented background of project. Washington Countv's Frank Ticknor explained the public engagement, goals, and preliminary design, Mr. Ticknor went through the preferred alternatives. The 30,1 street options were described. The key decision points were presented: 1) preliminary road designs for areas A -Di and 2) stormwater management facilities. It was noted that the overhead utilities did not need to be decided at this point. if included, it can be pulled out later. The next steps were outlined. Mr. Johnson explained the bases for the staff recommendations. It was noted that the Citr's minimum size for septic systems is 24,000 square feet. Why this project was moved up in the schedule was explaMed. The growing issue of septic problems in the village precipitated this being advanced. It was explained the County would not have been a full reconstruct if the City did not participate. It was explained that if the street not reconstructed now, the eventual utility infrastructure would include greater costs for the city. The responsiveness of the staff and County to concerns about trees was noted. The inclusion of sidewalks was discussed. MOTION; Council Member Bove, moved TO APPROVE 30TH STREET OPTION #2. Motion fails for lack of second. The fiscal impact was discussed. Mr. Zuleger explained the impact of the County repayment plan. Tim Danielson, 11357 30"' St, is frustrated by Council indecision. He wants more safety considerations instead of discussing sidewalks. MOTION; Council Member Smith moved TO ADOPT RESOLUTION 2015-27, APPROVING MUNICIPAL CONSENT FOR PHASE II OF THE DOUWTOWN STREET AND UTILITY PROJECT. Comwil Member Lundgren seconded the motion. Protect Areas Breakdown: Area A: MOTION: Comhil Member Biover moved TO ADOPT PROJECT AREA A WITH OPTION #2. Coancil Memlnr Smith "(winded the motiorz. The width of sidewalks was discussed, Council Member Fliflet does not support taking more land from landowners, MOTION PASSED 4-1 (Rifler - Nav). Area B: MOTION. Mayor Peaiyon moped TO ADOPT PROJECT AREA B AS SHOWN (OPTION #3), Coloidl Member Smith svconded the motion. MOTION PASSED 5-0 Area C: MOTION: Council Member Smitt moved TO ADOPT PROJECT AREA C. Allavor Real:cot, seconded the motion. MOTION PASSED 4-1 (Bloyer - Nay) Area ID: Mayor Pearson wants to do it right if the Ciry is going to do it. He believes Option #3 offers best S8 fen- and better snow removal option, it also offers the best visual features. Council Member Smith agrees. Mike Mazzara 110 sidcwalks. but if there are going to he sidewalks, he is in favor of the 7walk - instead, Council Member Fliflet supports the 7ft sidewalk because it would have ]ess impact on landowners. Council Member Blover opposed to sidewalks, but if it is going to be done, it should be done right. Page 4 of 5 LAKE ELMO CITY COUNCIL MINUTES APRIL 21, 2015 MO TWAT: Counci/ !ember Biover mown' TO ADOPT PROJECT AREA D OPTION #3. Coirihi,' Moither mittvnticri m000,v. ROW acquisition was further explained. The Ciry would have to piirchase ROW Frith either walk option. MOTION PASSED 3-2 (Fliflet/Ltzndgren — Nay) Meering ed at 10:57 pm. Meeting reconvened at 11:01 pm. Pulled from agenda bv requestor Council Member Blover. ITEM 15: FINANCE COMMITTEE APPOINTMENT Finance Committee recommends appointing applicant Marilyn Banister to the Committee. She spent 20 ears as City's finance director. MOT/ON: Coilficii I ember moped TO APPOINT MARILINBANISTER TO THE LAKT'EL1110 FINANCE COMMITTEE. Connei/ Member Lauren ,cetwided tbe motion. MOTION PASSED 5-0. ITEM 16: THIRD PARTY REVIEW OF FINANCES DISCUSSION Mayor Pearson and Council Member Blover are in favor of having outside party do this work in order to free up staff time for other issues. Council Member Smith would like a party other than Northland Securities do the work. Council Member Fliflet opposed to this as she does not think this is needed. The Council discussed what actually is being proposed. The previous Committee actions and position on the item were discussed. MOTION: Mayor Pearson mole-/ TO SEND ITEM BACK TO FINANCE COMMITTEE AND ALLOW THE COMMITTEE TO DECIDE IF IT IS NEEDED. Council Member Bitter seconded the motion. MOTION FAILED 2-3 (Smith/Rifler/Lundgren — Nay). Tammy Malmquist, 8549 Ironwood Trail spoke about residents being tired of council behavior, She urged Council to conduct business respectfully. It appears that there is stuff to hide, STAFF REPORTS & ANNOUNCEMENTS: City Administrator Zuleger: The City of Pound, WI has offered to purchase Citv's old aerial fire truck; park commission meeting: working with east metro water commission, City Clerk Bell: Local Board of Appeals and Equalization will meet tomorrow night April 22nd at 5:00pin in council chambers. City Finance Director Bendel: Lett room prior to reports. City Attorney Brekken: No report. Community Development Director Klatt: Iii\Vood final plat willbe coining. to Council at next meeting; MAC plan will be brought back in City Engineer Griffin: 3911street and sewer project is progressing. Mayor Pearson Adjourned the meeting at 11:29pm, XlIEST; Adam R.. Bell, Citv Clerk LAKE ELMO CITY COUNCIL Mike Pearson,IN lavor Pare 5 of 5 THE CITY OF LAKE ELMO AYOR & COUNCIL COMMUNICATION DATE: May 19, 2015 PRESENTATION ITEM # 2 PRESENTATIONS AGENDA ITEM: Conditional Job Offer to New Recruits, Jeremy Penman, Brandan Peltier and Neil Fredrickson. SUBMITTED BY: Greg Malmquist, Fire Chief THROUGH: City Administrator, Dean Zuleger REVIEWED BY: City Administrator, Dean Zuleger SUGGESTED ORDER OF BUSINESS: Introduction of Item ..... ..... Fire Chief Chief Questions from Council to Staff Mayor Facilitates Call for Motion ...................................... ..... Mayor & City Council Discussion ...... ............. ...... .............................................. Mayor & City Council Action on Motion........................ ..... ......... ......................... Mayor Facilitates POLICY RECCOMENDER: Hiring process of fire department. FISCAL IMPACT: Additional members on the payroll. Possible reimbursement to MBFTE if applicants does not successfully complete FFI/II training. SUMMARY AND ACTION REOUESTED:. Jeremy Penman, Brandan Peltier and Neil Fredrickson have completed the hiring process requirements to date. They have attended 3 dept training drills, completed a background check, successfully completed the dept. Ability Test as well as the interview process. Council is being asked to approve the next phase of the hiring process which is for the candidates to successfully complete a Pre -Placement physical exam and Psychological exam. Upon completion of these requirements, the applicants will be placed on Probation Status as Probationary Firefighters and begin their training. LEGISLATIVE HISTORY: Established hiring process of the fire department. BACKGROUND INFORMATION (SWOT): -- page City Council Mee May 19, 2015 [Presentation Agenda lie Strengths New recruits to help us achieve a full roster. Weaknesses Possibly "wash out" before completion of probationary period and dept. would be responsible to reimburse the MBFTE Opportunities Threats RECOMMENDATION: Long teen Firefighter to serve the community. Retention MOTION to approve a Conditional Job Offer to New Recruits Jeremy Penman, Brandan Peltier and Neil Fredrickson pending the outcome of their Pre -Placement Physical Exams and Psychological Exams. -- page 11 IL crry or LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AYOR & COUNCIL COMMUNICATION Fire Department — New Officer Greg Malmquist, Fire Chief City Administrator, Dean Zuleger City Administrator, Dean Zuleger DATE: May 19, 2015 PRESENTATION ITEM # 2 OATH OF OFFICE SUGGESTED ORDER OF BUSINESS: Introduction of Item . ........ ............ ...... ..............., ..... ....,.... ....... ............ Fire Chief ReportiPresentation........ ..... .......................... ........... .........Fire Chief Questions from Council to Staff ......... ..... Mayor Facilitates Call for Motion ....... ................... ...... ....... ........ Mayor & City Council Discussion ................................ ..... .......... ......... ..... Mayor & City Council Action on Motion ....... ..... .......... ..... ..... ........... Mayor Facilitates POLICY RECCOMENDER: Fire Department Officer Structure FISCAL IMPACT: No increase. Continuation of current Officer pay. SUMMARY AND ACTION REQUESTED: As part of our recent officer restructuring, the Lieutenants positions were created. These positions are one year terms with a maximum of two years in the position. The purpose of this is to allow Firefighters the opportunity to experience being in a supervisory role as a line officer without the long term commitment and cost of training. This position will also allow us to create a pool of potential officer candidates as we move forward, LEGISLATIVE HISTORY: Restructuring of officer positions. Creation of the Lieutenants position as a "Jr. Officer" position to explore the potential of future officer candidates. BACKGROUND INFORMATION (SWOT): Strengths Lieutenants positions will build a better prepared and trained officer program. Support the Station Captains. -- page [Presentation Agenda hem City Council Meeting May 19, 2015 Weaknesses Turnover and ongoing hiring process. Opportunities Greater opportunities for personnel to try officer role with minimal commitment. Threats Adjusting to new roles and responsibilities. Adjusting to Lieutenants role at emergency scenes. RECOMMENDATION: Recognition of, Oath of Office and pinning of new officer in the fire department Station #1 Lieutenant — Alex Hilpisch -- page 2 -- TIII (Try or LAKE ELAN/ 0 AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AYOR & COUNCIL CO UNICATION DATE: May 19, 2015 PRESENTATION ITEM # Trunk Highway 5 Turn -back — Resolution of Support Jack Griffin, City Engineer Dean A. Zuleger, City Administrator Adam Bell, City Clerk Cathy Bendel, Finance Director Mike Bouthilet, Public Works SUGGESTED ORDER OF BUSINESS: Introduction of Item ...... ..... . ....... ......... ........... City Administrator Report/Presentation.......................... ..... County Questions from Council to Staff/County ............... ...... Mayor Facilitates - Public input, if Appropriate Mayor Facilitates Call for Motion ................. ......... ..... .........Mayor & City Council - Discussion. .Mayor &. City Council Action on Motion Mayor Facilitates POLICY RECOMMENDER: Administration/Engineering. FISCAL IMPACT: None. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving a resolution of support that provides Municipal Concurrence for the jurisdictional transfer of Trunk Highway 5 from MnDOT to Washington County. The recommended motion for this action is as follows: "Move to approve Resolution No. 2015-35 providing Municipal Concurrence for the jurisdictional transfer of Trunk Highway 5 from MnDOT to Washington County." LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Washington County representatives will make a presentation to the City Council regarding the Truiik Highway 5 jurisdictional transfer from MnDOT to Washington County. City Council Meeting [Presentation Agenda hem 3J May 19, 2015 RECOMMENDATION: Staff is recommending that the City Council approve Resolution No. 2015-35, providing Municipal Concurrence for the jurisdictional transfer of Trunk Highway 5 from MnDOT to Washington County, The recommended motion for this action is as follows: "Move to approve Resolution No. 2015-35 providing Municipal Concurrence for the jurisdictional transfer of Trunk Highway 5 ji•ont MnDOT to Washington County. ATTACHMENT(S): 1. Resolution No. 2015-35. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2015-35 MUNICIPAL CONCURRING RESOLUTION TRUNK HIGHWAY 5 JURISDICTIONAL TRANSFER FROM MNDOT TO WASHINGTON COUNTY WHEREAS, Trunk Highway 5 (TH 5) is an east west arterial roadway, traversing Washington County, between TH 120 (Century Avenue) and TH 36 (60`1 Street North) and under the jurisdiction of the Minnesota Department of Transportation, and WHEREAS, The Minnesota Department of Transportation (MnDOT) has determined the best jurisdiction for Trunk Highway 5 is as a County State Aid Highway, and WHEREAS, the 2010 Washington County (County) Comprehensive Plan identified Trunk Highway 5 as future County State Aid Route, and WHEREAS, MnDOT and the County have agreed upon terms to transfer the jurisdiction of TH 5 to Washington County, and WHEREAS, after the transfer, TH 5 will become a County State Aid Highway within the corporate limits of City of Lake Elmo, and WHEREAS, this jurisdictional transfer of TH 5 from MnDOT to Washington County will occur on or before June 30'1', 2015. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo that the jurisdictional transfer of TH 5 from MnDOT to Washington County, and the subsequent designation of the route as a County State Aid Highway located within the City Limits is in all things approved. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE NINETEENTH DAY OF MAY 2015. CITY OF LAKE ELMO By: Mike Pearson Mayor (Seal) ATTEST: Adam Bell, City Clerk Resolution No. 2015-35 T1 CM LAKE ELMO AYOR & COUNCIL COMMUNICATION DATE: May 19, 2015 CONSENT ITEM #5 MOTION AGENDA ITEM: Approve Disbursements in the amount of $734,757.81 SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Dean Zuleger, City Administrator SUGGESTED ORDER OF BUSINESS: Introduction of Item .......................................... ........ City Administrator ..... Administrator Questions from Council to Staff ...... ............. Mayor Facilitates Call for Motion ...... ...... Mayor & City Council Discussion .......... ..... ............. ...... ..................................... Mayor & City Council Action on Motion............ ..... .......... ....................... ..... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: $734,757.81 SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $734,757.81. No specific motion is needed as this is recommended to be part of the Consent Agena'a. LEGISLATIVE HISTORY: NA City Council Meeting [Consent Agenda hen May 19, 2015 BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # Amount Description ACH $ 12,951.14 Payroll Taxes to IRS & MN Dept of Revenue 5/14/2015 ACH 5 6,196.24 Payroll Retirement to PERA 5/14/2015 DD6195-DD6241 $ 35,759.41 Payroll Dated (Direct Deposits) 5/14/15 42773 23.89 Payroll Dated 5/14/2015 42774-42829 $ 679,647.13 Accounts Payable 5/19/2015 2728-2730 S 180.00 Library Card Reimbursement 5/19/2015 TOTA 734,757.81 RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve as part of the Consent Agenda the aforementioned disbursements in the amount of $734,757.81. ATTACHMENTS: Accounts Payable — check registers -- page 2 -- Accounts yabie 1() Pai(1 I 13 rtinicd: 1,1,-2111 5 1)...11/ 11711,-11: 11113 05,21115 to vnisr 1111{ 111v1v I 10 .35. 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Citv Administrator __City Administrator Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion ......... ........................... ..... .......................... Mayor & City Council Action on Motion............. ..... , ..... . ..... ,...... ..... ....... ..... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: NA SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to accept the April 2015 Financial Reporting Packet. No specific motion is needed as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operations and report the financial (unaudited) statement to the City Council. City guidelines suggest the Council be updated on a regular basis. STAFF REPORT: Attached please find the comparative financial statements for the month of April 2015 reflecting the monthly and year to date detail, comparing the actual results to the 2015 Budget. -- page City Council Meeting [Consent Agenda Item #6J May I9, 201.5 GENERAL FUND: Revenues: Total revenue for the month was 6% below the budget for the month bringing the year to date total revenue to 19.5% below budget. The most significant budget to actual revenue variances are as follows: Building Permit revenue was 32% below budget for the month and 49% below budget on a year to date basis. The budget was compiled for the full year only and the amount shown for the month of April is 1/12th of the total budgeted for the year. This represents 8 new home starts in April compared to the budgeted 11 new home starts per month. The year to date new home starts is at 20, of which 3 were open space new homes. The 2015 budget did not include any open space new homes. Sewer Permit revenue for the month was 100% below budget due to there being no new sewer permits in the month of April. Utility Permit revenue for the month was significantly above budget due to the new development activity generating more permit revenue than budgeted. Zoning and permit revenue was 100% above budget due to the budget for April being zero. Fine revenue for the month was 21% better than budget. This is primarily due to the fine activity ramping up in the spring as mentioned last month. Expenses: Total expenses for the month were 12.8% more than budgeted bringing the year to date expenses to 6.6% less than budget. All departments continue to manage to the bottom line. The following summarizes variances of note: General: 1. YTD - The Liability and Auto insurance budgeted in February was paid in April as mentioned last month. Mayor and Council — As mentioned previously, the year to date amount in Dues and Subscriptions represents the 2015 portion of the League of MN Cities annual dues as well as the annual contribution of $5,000 made to the Youth Services Bureau in January for 2015. These amounts were spread out in the budget so the expense will catch up during the year. -- page 2 -- City Council Meeting [Consent Agenda limn 146J May 19, 2015 • Prosecution legal expenses are 12% higher than budget for the month and the majority of the cost increase is covered by the increase in tine revenue mentioned earlier. • Building Inspection — The building inspection expenses are 41.6% below budget for the month due to the building permit volume being below the level anticipated in the plan. As a result, the contracted inspector continues to be utilized until the pennit volume ramp up to a level justifying a staff addition. • Sand & Salt — Due to better weather in March, there was no salt expense for the month of March. It appears the harsh weather is over and it appears the remaining budgeted amounts will suffice for the fall demands. In summary, as discussed during the 2015 budget process, expenses are being closely monitored until the development ramps up to cover growth driven expenses. Although the net income for the month was 20.4% below budget, this is primarily a result of timing issues. Even with this, year to date actual expenses are within 1% of budget due to everyone managing to the bottom line. LIBRARY FUND: Revenues: Revenues for the month and year to date are right at budget. Expenses: Expenses for the month of April were 20.9% less than budget primarily due to not spending as much on library collection maintenance as budgeted. On a year to date basis, expenses were 19.7% less than budget. The ending April cash balance in the library fund is $146.4k. RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the attached April Financial Report. ATTACHMENT: 1. April Financial Reports -- page 3 -- Cir; of Lake Elmo 2015 Bv Month Buded to Actual Conmaanive For the 111,Allil endino A nril 30. 2015 I 01-Gencral Fund Summar,/ Bv Denartment DEPT 4111- GENT, GOV'T REVENUE Total Revenue 5/19/2015 Full Year r‘,10NTH . YTD BUDGET BUDGET AcruAL Varianc e (5) Variance (%) BUDGET ACTUAL Variance (5 ) Variance (`/) 2015 "../, to date Mouth Month Month Mooch YTD YTD YTD '(ID 3,798,334.00 7,15% 69,722.25 65,520.78 (4,20147) -6.03% 337,421.00 271,489.50 (65,931.50) -19.54% EXPENSE Total Mayor .6.: Connell 40,955.00 3(1.51 % 1,000.00 781.18 218.82 21.88% 4,375,00 12,494.27 (8,119.27) -185.58% Total Administration 407,316.00 43.1816 39,31857 79,545.03 (411,226.46) -102.31% 162,2811,71 175,896.17 (13,615,46) -8.39% Tidal Elections 1,050.00 57.14% 0.00 0.00 0,00 0.00% 975.00 600.00 375.00 38.46% Total Communications 79,842.00 30.53% 6,756,66 6,982.78 (226.12) -3.35% 23,669.97 21,628.87 2,1141.10 8„62% Total Finance 134,647.0(1 32.54./0 26,537,34 10,075.02 16,462.32 62.03% 52,777.03 43,807.70 8.969.33 16.99% Total Planning kt. Zoning 224,218.00 33,81% 23,940,92 25,433.32 (1,492.40) -6.23% 76,457.76 75,816.98 640.78 0.84% Total Engineering Services 54,800.00 34.8914, 4,500.00 3,588.60 911.40 20.25% 18.0(10.00 19,119A0 (1,119.40) -6.22% Total City (hill 50,235.00 47.81% 4.161.110 5,412.9.1 (1.251.92) -30.09% 16,972.00 24,014,94 (7,1142.94) -11.50./0 Tidal General Government 984,063.00 37,94./0 106,214,49 131,818.85 (25,604,36) -24.11% 355,507A7 373.37833 (17,870.86) -5.0316 I)EPT 420 - PUBLIC SA ',ET V Total l'olice 517,799.00 0.20"/0 0,00 0.011 0.00 0.0016 0.00 1,034.22 (1,034.22) -100.00% Total Prosecution 50.000.00 37.5616 4,200110 4,717.50 (517,50) -12.32% 16,7011.00 18,780,00 (2,080.00) -12.46% Total Fire 385,312.00 31.50% 36,139.19 35,945.59 193.60 0.5416 141,213.08 121,384.11 19,828.97 14.04% Total Fire Rena 37,323.00 0.00% 0.00 0.00 0.00 0.00./0 0.00 0,00 0.00 0.00 °/0 Total Building Inspections 323,558.110 118.85"/0 29,656.12 17,326.94 12,329.18 41.5716 95,103,34 611,992.12 34,111.22 35.8716 Total Emergency Conununications 7,000,00 0.00"4 0.00 0.00 0.00 0,011% 1.750.00 0.00 1,750.00 100.00% Total Animal Control 6,800.00 39.78% 565.00 1,010.00 (445.0))) -78.76% 2,260.00 2,705.00 (445.0))) -19,69% Total Public Safety 1,327,792.00 15.4316 70,560.31 59,000.03 11,560.28 16.38% 257,026.42 204,895.45 , 52,130.97 20,285', Sul;ultuty DEPT 430 - PUBLIC I-YORKS 1 mat Public Works 380,195.00 34.82% Total Streets 222,578.00 1.38% Total Ice & Snow Removal 95,500.00 34.92% Total Street Lighting 28,000.00 29.21% Total Recycling 9,500.00 0.00% Total Trce Program 6,000,00 0.110% Total Public Works 741,773.00 23.86% MONTH YTD BUDGET ACTUAL V:a i:n leg (S) Variance (90 nuocur ACTUAL Variance (S) Variance (%) Mond! Month row,(1, Month YTD YTD _ YTD YTD 35,144.04 44,189.14 (9.045.10) -25.74% 147,0-12,12 132,371,81 14,670.31 9.98% 2,6611.00 1,459.62 1,200.38 45.13% 7,540,00 3,070.20 4,469.80 59,28% 1,250.00 0,00 1.250,00 100,00% 49,900.00 33,350.47 16,549.53 33.17% 2,350.00 1,997.69 352.31 1439% 9,400.00 8.179.37 1,220,63 12,99% 500.110 0.00 5011.00 100.00% 3,750,00 0.110 3.750.00 1011.00% 500.00 0.00 500.00 100,00% 2,000.00 0.00 2,000.00 I 00.00% 42,404.04 47,646.45 (5,242,41) -12-36% 219,632,12 176,971.85 42,660.27 19.421,0 DEPT 450 - CULTURE-, RECREATION Tolal Parks & Recreation 153,028.00 51.07% 15,775.27 27,647.85 (11,872.5)1) -75.26°:. 57,372.49 78,158,22 (2)1,785.73) -36.23% IT & Telephone 109,560.00 21.16% 6,388,00 5,998.29 389.71 6.10% 27,502_011 23,1811.58 4,321.42 15.71% _ GRAN() TOTAL ALL EXPENSES 3,316,216.00 25.83% 241,342.11 272,11 L47 (311,769.36) -17.75% 917,1140.50 856,584.43 611,456.07 6.59% SUB TOTAL NET INC OVER EXP 482,118.00 -121.36% (171,619.861 (206,590.69) (34,970,83) -20.38% (579,619.50) (585,094.93) (5,475.43) -0.94% DEPT 460 - COMP ADJ 35,000,00 0.00% 0,00 0.00 (Lou 0.00)0 0.00 0.00 0.00 0.00% DEPT 490 - CONTINGENCY FUND 0.00 0,00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 Debt Service increase 247,118.011 0.00% 0.00 0.00 0,00 0.00% 0.00 0.1111 0,00 0.00% DErr 493 - OTII FINANCING 200,000.00 1/.00% ROO 0.00 (on omo% cm° (loo 0.00 omo% GRAND TOTAL ALL DEPTS 3,798,334.UU 22.55% 241,342.11 272,111.47 (30,769.3),) -I2.75"/o !/17,040.50 H56.584,43 60,456,07 6.59% Net Income over Expenses 0.0U (171,619.86) (2116,5911.69) (34,97(1.83) -10.38% (579,619.5))) (585,094,93) (5,475,43) Sutomary..2 aLakr, 01002 ;a:10.030.03.0.2.0301 Ipuipet 10 ,A,Ppal ComParati, For the month ending Apri100. 2015 12.0.S.1001.1eL510121110 Dt0011 Bn Dent DC VT 4100 GCS'I. GOV'T 5:19,2015 l'ull Scar N10(4111 VT13 BUDCET 111.00CIET AC111AL Varnionn 151 V.riatinn (8.1 EtlJUG100 ACTUAL 'I:mance (S1 Varionnc 0.1 201) 74 0, dale 151nmii Month Nlomli !Month VID VD) YID NM) V-ro varinneP notes REVENUE Corot Ad Valium IiINCS 2,511,080,110 0.011% 0,00 0.00 r) nu 0.110a ,3,00 0,1i0 0.00 0.048. Delinquent Aii l'ulotrin ToAtS 13,0110.0(1 0.00% 0.00 0310 0011 0,008., 0.00 (1.00 0.00 0,001. Mobiln lin,, '150 11,4114.00 0.11000 11.00 11,110 0.101 U.11115. 0.00 00111 I yelly 0.00', F74n51Dispari1i01 140,01111.00 4.00% 9.00 0.00 0,00 0.00°, 0.00 0.011 1010 POIPre l'okYlly, .k Ininte.8«,n Til,:$ 700,00 0.110% 0.00 0.00 0.00 11.01)74 0.00 4.110 0.00 1 imior linen.. 0.3511314 97.611'A, 7.00 0.01.1 0,00 0.00% 5.350.00 8,150.00 2,8110.00 52.34', 96a$1it601,1er Linnme 1.680.011 28.57% 0.00 0.00 0,00 0.00°, 540,011 480,00 (310.1101 -12.5613 Cinnecil Cnrilractor I ker, 0.00 0.00% 0.110 0,00 0,00 0,001', 0.00 0.00 0.00 0.00°0, Nonni: Cniumnior License 2,500.00 60.011./, 200.00 350.110 15U.011 75,4074 900.00 13(91.00 600.110 66.6703 LlInchtoppitin Cnntraclor 1-10:110C 0.110 0.00% 11.07 0.00 0,00 0.0118iL, 0.011 11.00 0.00 i1.00"3 Building Permit, 517,600.110 16.99% 42.100.00 29.296,80 (13.8).3.201 -32.07", 172.520.0u 57,923 90 04,596.1(1) -49 048. S Additional new home peniiiis ready to he rucked or with S Building Rn.incpect l'nes 1,000.00 0,00% 100.00 0.00 (100.001 . I t), oil% 000,00 0.011 1300,001 -100.04% nddiiiuntil in thn rneinse pronos finning Permits 29,040.00 32.75% 2,420.00 1.740.00 16801110 -28.1118. 9,65.0.011 9,511.65 (160351 .1.74", It19(1(60)4 Permits 29,040,00 29.13% 2,420.00 2.220.00 1200,00) -8.26°. 9,650.101 0.460.00 (1.22070(1) -12001, Sc.ner 3'cnnitc 10,560.00 0,110% 550.00 0.00 (880.00) n100.011% 3,570.00 0,00 13.520 001 .1 00.000 Ant mn I Licerute 2,500.011 60,0484, .10,01.1 291,00 231.00 62 7.5rr 2J90 00 1,701.00 1479.00/ -21.97% Utility Permits 1/3.0031 5,000.1111 309.5100 5110,00 9.173.5(1 5.673.511 1734,76% 500.331 15,475.6)1 14,975060 2995.123. Ftinnin Pe0an1 2,250.00 40.11900 000 240.00 240.00 100,000. (7.00 920.110 9211,00 100.00% A1508547c 1 huttapy 1.5cum5n0 150,00 16.67./0 (1.00 25.110 25.00 U 000, 0.110 25.00 25.00 100 00% Fientri051 Perm il 6,051.00 34.32./, 500.00 509.00 9.00 LSO% 2,000.0U 2.076.57 76.57 3.81°0. 1 lumnitdid Credil Aid 0.00 0.110% 0.00 0.00 0.06 0.0080, 0.00 0.0(1 0.00 011080 0ISA061ain10114ricn 101.696.110 58.74% 0.00 0,141 0,00 0,00% 50.845,00 59,730.00 5,88400 17.47% MSA funding itimmse Mr .7015 Suite Fire Aid 41,500.00 0.0084 0,00 0,06 0.181 0.0080 0.00 0.00 0.011 0.1103-, 0110,A Aid 2,749.00 0.00% POil POO POO 0.00°. POO 0.00 tiPU PIM°, Cirzwel 1010 11.110 0.11000 0.00 0.00 0,00 0,011", 0.110 0,00 0.00 0.000. Recycling Grant 15,500.00 0.00% 0.00 0,181 0.00 0.00% 0.00 POO PM 7,007, 61305 Slate (1ranCtiurchargn lice 500.00 43.99% (Lk 219.97 219.97 100110% 125.00 219.97 94.97 70.95' Cable Franchise Revenue 45,400,00 0,00% 0.00 U.OU 0.011 0.00% 0.04 0.00 7.00 5.110"0. Zoning .0.. Sutidit niiiin Fens 7,500.00 117.87% 1.,1111 I .25P,10 1.250.011 I 00.00^,O POO 9.590.110 9,591,70 I 00.00% NO iyming perunIS biglIpPed IPy IP Qtr 2015 l'150 Cneek fneit 111023,114 26,19,/n 15,160,23 14,846.51 13(3.74) -2.0776 610,641.00 45,728.25 (11,912.7.51 ,19.6.173 Saln of (Mews. 1190,ki., M.5150 175.011 16,19% 5301 ;PI) (1.00) -20.00% 20.00 29.50 5.50 42.50", 2,5,,,,01,1115,11Milcs 750.00 70P0% 4.5.0(1 270.00 725.0O 500.110% 120.00 055.011 463.00 361,501, Clnaii Up 71.109 2,000.40 W00% 0.00 11.00 0.00 0.00". 11.00 11,00 0.00 0.0010 C5h1e Operation Rciethurscrtien1 2,500,00 11.011% 0.017 Ono Quo 0,000, 625.00 0.00 1625.001 100.00"; Vir.t, 48,000.110 18334./. 4,00000 4,830,70 830.70 20.770, 16,000.01 13,843 24 (2,134.761 -13,47% 7ice53P1Pw ;:Yer age hut typically incrcaYe in thy yproTlyumincr Nlip.-vlipsops Permits POO OPP% 0.0.1 OA OA] 7,00"0 UPO OAPI 0.00 0.01171, FIIC 1.1illtibin 0n5e0ne 500.40 0,00% 11310 0.00 0.00 0,008i, 0,00 500.00 5110.011 100.00% 61nutcllancou5 itneenue 3,500.00 47,85% 3110.011 200,011 1100.001 033.338, 1. 1 00.00 1.674032 574.82 57.265. (tumuli Charges 640.00 56.56% 20000 54.00 32.00 145.457. 472.00 362.00 1110 001 .23.3180 lniere0t Earn intts 10,1100,00 11.1111% 0,00 0.00 1.1.00 (LOU" i, 0.110 0.00 i1.00 0.0086 123n10inn0 0,110 0.141% COO 1).011 (WO 11.101,1 0.00 011 :1,10 It.1111., Tnial Revenue 3,798334.110 7.110520. 69.72225 6.5,0231.701 (4,201471-03.371, 331.42.1.110 27),430.51! (65,904.sii 49.54% Hull 'i uu 61t).N I I1 YTI) FXPFNSE 111!D(,FT I111(X1FT A('TI.IAI, ,. ,,neel 151 .5.° ("01 N(JDGI'T AC11.1AL 1110- 3layo.@C until 2015 ""i,:dal, MM onth ,m01 '1l,oi IMouth rVD YID 151(3 YIC} PI 5a00rle5 25.690,110 0,00 0,00 0.00 0,00 I1.00°o 0.081 U.00 (i.0(1 0.410°6 FICA Cumrihuliens 1,573,00 0.00% 0.00 II.Un 0(1(11 0,003, 0.01 11.00 n.0n 0,00', 11c115-0te Cna(uhubar.'o- 377,1111 11.00/, 11,1,Xi 0.00 11.00 0.u0"„ 0,00 0.011 0.00 ILI)°, W Ii,(:( Cwnpen;:nwo 3n0,0n 26.71% 0.00 0,00 0.170 0,0)5, 0,011 30,12 (80,121-IOtlA0', llilcagc 50100 78.31% U.00 0.0'1 0.00 0.110", 125.0,( 141,56 ilo Sol-13,'510 lllSccIlallcoui 0.90 0.00% 0(1,1 14,26 (34.2105100.01115 0.110 161,91 (I6191)-1(111.00', Mc,: &SuL'seoplions 11,5011.00 96,6I% 1.000.01 0+6I.92 535.115 33.81°, (600.U0 11,110.68 (7,110.68)-177.73°u 2015511.0e 611_81C ao10411'ml 1.10J, III Sc''(21)14 Coufe,cuaes 0, 1.100114 1,000,00 11011'1) 0,00 55-00 (55,00)-IU0.0055 2i11 V1) 1,000.00 (7511.10))-9(11.0t1, annual 0S1300,1 men' 'Iota' 31ae0r A Council 40,955.011 3051°--u 1„0110,011 781,18 218,87. 21.887,L 4,375.1111 12,494,27 (8,119,27)-185,58'Yo 1320- A0o0o1.1.alion FT 0chutt-_ 198,125,1)0 35,07% 22,860.311 24269,37 (1,403,701 -6.11 , 65,581.72 64,485.64 (4{)A'1'1 .1.37, ('1;0ril"nn,,lo,00m 14,364,00 36,04% 1,657,18 1,870,19 (162.81) -9.52% 4,972.15 5,17733 (Mt)0(0)-1.13°. (0 01A 11"01,10,11,5.955 11.00 0,110% n_n,l 0,00 0 011 0.005.. 0.00 11.101 0.141 0.111.1", FICA Cantnbutinns 12,284.00 3340% 1;117,33 1,131,58 (14_20151,1.8,',-4,252,15 4.102.42 149.73 3.525. Medicare Colurlhmiun; 2,873,110 33.40"l 331.511 334,63 (3.)1)-1,(10°., 99,1.50 959.46 15151 3,52^. 11 .11ri1,1)cw.11 1nsl,1.1,u.c 44,865.00 3631 % 5,176 73 5; 13011)1 (253.271-4.855., 15,530.13 16,290 (8) (159.51)-;.&r", tineu:111oyucnl i3.-5efu 0.00 0,00% 0.00 0,0(1 0,00 0.10,1, 0.110 0,00 0,0.1 0,006 Wur5c,s Cam}xosadun 1,000,00 83,7'1% 0,00 0,110 000 0.00"„ 1.0110,0U 537,94 162,06 1671', Ufficc 00truppi to 45,500.011 42,87'0 450.00 509.92 (149.87) _312a^" 1,41111011 2,357,63 (557,621-30931". Printed Form 0,01) 0,110°l, 11.00 tl Ill 0.00 0.003m 0.00 0.00 0.00 0.11(I Leeal 0c,5,ce5 45,000,110 75,270) 3,750011 1,1,9,16.84 (11,196.841 .2'18,50"a 15,0101.00 J3,81054 118.850.341-125.67', Ncn5lr1(0,'4cisae U,110 0,0110 U.(10 11r0 1),0U 0,10', 11.00 U,00 0,011 11.0111, d4ceaclnr, 5cr.tct: 32,0011,110 31.25% 2,500A4 7_,5 0,011 0.00 0.00 10.0110S0) 11)3118).00 0.0II 11.00'. (7,sn'nc1 Scioto, 0,011 0.00% 0,00 11101 0 00 0,110', 0.110 0.00 0,00 0.00'., 15,51 re 2,1100,90 78.811% 000 0.00 0.00 01)0', 509.00 1.577.80 11,077.601-215,52?. 1,1,1i11;taut 04ri11.9011 500.00 14,10% 5000 70.49 (20,49) 40.98115 150,0(1 70.49 79.51 53.01', 1 cg31i'09li=1501; 5,000,00 31,585; 4186(61 282.22 117,75 29,454, 1,6110 011 1.570,06 211.94 1,315, 10_,a..occ 35.000.011 77,497 0.110 2(5029.00 126,929.001-100,01', 35.000.00 27,173,(10 7,57700 22511', .Wow,(p 1101,0l," bdlcJ Apnl Cable 4(t:nnac Snout,. 0.00 0_00"/, 0.00 0.00 0,00 0.00'. 0 00 0,00 0.011 0.111. bla:,cetiancnl„ 6110,01 39.55% 50,11,1 185,71) (135.701-27(44P., 2131300 217.31 (37,31) - I8.06", Dues 0. Subscriptions 2,105.00 51,87% 175.(10 28.49 146.01 5347% 7(10.00 1,1(91.96 (391.96)-55,99,a 13901,-.5 0,00 I1.0(1% 13011 000 0,110 0,00', 0.00 0.914 Ono 000"'0 Cell Evrert,c5 S: d t,la,,,I, 6,1011.01) 18,95% 501)1111 716,00 (2)6.00)-452114, 2,000.0U 1,156,1(0 844,)0) 42,20', Staff Deuctuprnen) 0.111) U,IIO"-, 0.01 0..'0 0,110 0.1,00% 0.00 1101 0.(111 f).00", 'rural A,4ro'nttr0r01l0u 407316.110 43,100; 3911857 79,545.E13 (40,2211.16)-102.31% 162,280,71 175,896,17 (13,615.463 4,399e 1410 • Elccliun, PT Sulu/ion 0,00 0,011% 0.00 0,00 0.n0 n.0a9, n.n0 n,011 0110 0.00"', rlllice Snppllc' 0.00 0,09°/ 0 00 0.00 0.00 0,011% 0.00 0,0(1 0.01 0,O0'6 Loral ('ubiical 0nturbt wlic,ucn 0.00 0.011% 200 0.00 0,(H1 0.11096 U.00 0,0I 0.00 0A09B kµnpinen) helot, 0.00 0,110% 0.00 0.99 /ton 1009, 0,00 600,110 (6110.011)-100.003. 151 1,1 t Fitch¢,,, Pet, 9511.110 0,001/, 0,00 0 00 (I.011 0'51^, 9511.00 0,01) 950.00 100.00', 1'390_0 t',',n,a 0,110 0310%. 00i, 11A0 0.00 0.00', 0,60 11,00 (L10 0,00', hiisrcitnncuuc I0(i,110 11,10/7L 0,00 0.00 0.00 (490',, 15.(0) 0,00 -75.00 (00.n0°, T,;a) rlectinns I,1101(1i1d 57,I4°6 11.00 0,1111 0,181 0.110% 975,1111 601L00 375.00 38,46^/, Oeo11„2 Full Year 81014111 YID ill 1116F.T ISI1(531E1 AC rum_ v,,c is) ', 411,111CC r ti) likiiX;ET AC 11.1A I_ VAILIfiLi (S) \ A1-1100:' I%) 450 ^ C10111”1111114,111005 20(5 q a 10 1.1011, °401011 Month Month 810,10, 1-11) YT13 VW/ 11-1) FT 1.,(1,..-s, 353176310 28.24% .1339,54 3,654 32 485%22 1 1,72N 12.418.62 10,132.31 2,286.12 18.41% PEP -A C74r0,11n.,,,,r, 2,601,011 27,11% 300.1:1 2 19.,7b 00,00 26,94% 900.35 795.10 195,25 2 1.69°. FICA 9ontill,-30,018 2,224,00 27,5905 256.62 220.89 33,74 13,937. 769.55 61,3432 156.33 20.31°,. INII.,,Jicar,:ContribuLiun, .520.00 27.58'31, 60.00 51.66 8,34 13,901. 1SU,00 143 41 36.60 20.33°, 11,41,11.13.eo011l 1,,,,,nn,,.: 9,970.110 36,83% 1,00.38 1,224.00 (73.62/ -6.301, 3,451.15 3,672,00 1220.85) -6,1137., Workets Corupcmillion 11310 0.0005 0.00 0.00 0310 0.000, 000 151,63 (151.63) - I ori.00°. No,;:103,:r 8.0011.00 42„9510 0.181 1.267 00 11.267380 .1 3/0.310" 6 2,090.00 3,435.95 (1,415.931 -71,811'! orr.v Supples 561.00 8.65./. 50381 owo 50.00 loo 1133. 200.00 48.50 151,5,1 75.759' 151i05ve 100.00 0.00% 0310 000 0.00 0,0,01,, 33.00 57,27 02.271 -129.061', POI ic i'4,,ici10 531.10,00 22.113% 41.15,51 68.78 331,27. 82.81°. 1.550.00 1,1 10.48 439,52 28.36°, fahlo 34,-mii,ins 4,800,00 24,97% 400,00 2. 10.5,0 125.12 30.762,, 1,6113110 1.198.52 401.48 25.093, (.'nnlarcnccs 700,00 51.43% 0.00 0.00 0.011 0.011°, 350.00 360.00 110.00) -2.80°0 Pcpairi/i1,1,,t Equipment 450310 0,00 0.00 0,00 0.00°o 225.00 0.00 523.00 100.110°. Total Coloillomik !limn< 70,842..00 30,5311I, 6,756.66 6,082.78 (226.12) -3-35% 23,669.97 21,628,87 2,04 1.10 8.67.05 15211. Finance 66,863.110 31.7905 7.714,96 6.9.13,511 760.40 9793% 23,144 $S 21.255,9,1 1,8,,5..18 S.16°, PI Sall rms. 3,6001/0 0,0005 415.38 0,00 415.3i, 100.110°0 1,246,13 11.00 1,246.15 10,00", PLH-A Conlr11,3110m 4.848.00 32,889, 559.39 521 15 38.23 6 S3".. 1.678.15 1,594.22 83.93 5.001 E1CA Con066utir,115 4,369.00 .76.39%; 50-1.12 408.14 95,98 /9.04° i, 1,512.35 1,240.43 271.92 17.98'3; Medicare Cool, ,Inni,11,1 1,022.00 28.311% 117,92 93 4,1 22..18 19 067. 353.77 294,03 03.72 18.017, 1051,16/15cnial In,,,,.',,, 14,9,55.00 26.1905 I,725,5S 1,305.60 4,9,98 24,34./. 5.176,71 3,916341 / .259.93 21,34% 0)nen,013,;,,,,,,,n1 Ficndits .1,000.09 0.00% 0,110 0,00 0.00 0.007, 2,000 (111 0.00 23100.00 100,00", 85'orkvr, ConTerislitinn 500.00 56.55% 0,011 0 00 11.00 (30090 125.00 2.82.76 1157.761 -126,21°. °064e 5,4,01,es 500,1/0 21.21%, 0.00 0.00 0.00 0.011° 125.00 106.07 15.93 15,14°., Pnr034.1 Finn, 300.00 0,00.4 0.110 0,00 0.00 0.00"; 125 00 ,1 00 125310 1 011.11,ro Audi, Ser.3,, 27,0011.00 45.28%, 15,001300 0.00 15,000.00 -100.00" ,, 15.003,00 12,225,00 2.773.00 1 3.50.,, fie'ldwork 100,021,13.11 'and billol carliia tl,,,,, ,,,,,,,,p,0,1 In budgci Coninci Scrvicci 63100,00 45,01% 500.00 756.33 1256.31) -51.22% 25000.00 2,700.33 1700.331 -35.02.. Will de,..tiiase no, 030 amil,, sul,oiniially coinplQicii 50,011 0,00% 0310 0 0,1 11.00 0.00% 0.00 0.00 11.00 8.1isccIlan,:nus 200391 98.970/, 0,00 39.86 (39,861 -100.00% 53110 (96.14 (340.141 ..2.9.2.28°,, „Si 5tibsolpItons 740.00 0,00'!, 0.00 100 (IMO 0,00°14 24000 ,1 00 240,00 100,00°, confactt.5 & 1-33,11,111; 5101.00 0,00°,.„ 0,10 woo ,),Go o.t.,r woo 4,110 woo w000;, Tnial Finance 134,647.00 .82-445b 26,53734 10,075,02 16,462.32 62.03%, 52,777.03 43,807.70 8,969.33 16.9 9 % Deta,/,,1 1910 I'I,n,,I ..6 boning 11 PT Sal PFKA cormil)010405 11CA Conlricittionc hled4..24c Cvntribmio[0. 11e410vDen1a11,01.1.At Wollierl, Cum periF2.011un 15eveloper Pierniy onset coo rec0(.24; Ofliec Suppliei 5erciccs ( 001 Services POM3,41... Milpope 2,10.ca.incous Subsciiption. rlook, Cocleroci.ei, Total 11.00-110g & 7.0010g Fuli Year 13LIDcET 711 157.,35-1.011 3,6011.110 9,849.00 8,646.011 2,022.00 32,1147,00 3011.00 (16,500.110) 1,800.00 7511.00 20,000.00 5,0011,00 200.00 2511.101 500.00 600.00 300.00 2,000300 224,218.00 1930 - /,',0g009,645,9, Services Elipineciing Services 1,0111011 Totp1 Engineering So, kits 54,800.00 1 vow (1,0e 34.78% 0.00"4, 38.23% 35.69%, 35.69% 37.00"/a 71.112% -100.00% 4,60% 122.67% 43.15% 0.011% 0,009/,. 0.00% 0.110^4, 0.0076 11.:15°A. 35./11 MONT I 1 131,111010' ACTUAL Voi i,ice 51 V., iiiiicc CO 13LJ0GE 1' I516n111 Murrill Month M.41i 1"0D 17.030,01 18,175.63 11.173.171 .6.9011.. 52.526.3S 4I5.30 nma -115.38 010,0,2ft, 1.2.16.15 1,126,42 1,363.18 (226.76) -1 9.954-tt 3,409.27 997,62 1.962.13 (64.51) -6.47.6 2.992.85 233.31 2-13.12 115.11) -1,..157; 609.92 3,697.7.1 4.017.00 1310.271 4.634,, 11.003.19 0 00 0,00 0,00 0.1104. 1500.0t1 11,375.00) 11.851.041 476.04 .3.1.622,0 13,500.001 130,00 0_011 150.00 I 00.001. 600 00 0.00 0.00 0.00 0.0070 250.00 1,500.00 2,418.00 191.5.001 -61.20% 0.000,00 0 00 0.00 0,00 0 010n 4,250.00 0 00 0.00 0,011 0.,/0450,00 20.01 11.I.I0 20.00 I 00.017 . 80.00 40.00 0.00 .01.00 1110,00% 100 00 50.00 (1.00 50,00 100.0o". 200.011 25.00 0.00 25.00 PM io,....„ 100.00 0.141 0,00 11.00 0 loY ,, 500.00 23,940.92 25,433,32 ((,492.40) -6.2374 76,4.57.70 ,14.149527. .4„500.01) 1940 -City !loll 4(0611(14 Surplics 511.00 11004104: Reroir Nopplie, 300.00 0.011"/'!, 1101004, 6,000.00 72.72% 393,00 134.16% 9.cro1r5"114i/.11.:0ntra419.11 bl4g 6,0011.00 81.45% 0tioir5.11,1int Conwraccual kquip 7,700.00 53,04% F46114:, Lease 29.932410 33.33 ^/,, 300,00 121.064., Total Clty 11411 50,235.110 47.81116 191441Gener.11 Gnver4i06911 984,063.00 37,94211 3.5 tI.P.0 011.40 20.250ti I1(.000.00 3,5/01.611 911.111 20.2514 111,000.00 0.00 0 .150 0210 0.00'It, 25.00 25,00 0.110 25.00 100.00.0 100.00 500.00 870 77 (370.77) .74, I 5°. 2,000.00 0,00 112.91 1112.941 -100.004t, 353.00 301.1.00 503,02 13.921 ..0.767/i 2,010.00 6.50,111) 1.171.29 1521.29) 4511.20^,O 2.550.00 2,401.00 2.461,00 0.00 0 GM e 9,844.00 2_, tai 253,00 (265.1111) -1072.004, 100,00 4.161.00 5,112.92 1,251.921 -30,09% 16,97100 106,214.40 131,8111.015 ,25,114.36) 355,507.4/ '(('ID Aci UAL 11 .04.11L4 00 v-ro rTIT 1),)) 52,053.77 (457.39) 41.87° r, 1110.00',. .3,10% .8.630, 2.9.18", -31 33°0 86,04% .20210% 1013.00gr 100401.6 I 00.003.., 100.11U% 100,110",1 100.00., 55.11114, 0,00 3.765.41 16 721.62 12,051.00 374.57 7,222 921 83.79 910.00 8.679.25 0.00 0,00 0.00 0 00 0.00 0,00 225.00 75..816.98 1.7.16.15 (336.17) 02.01) (21.701 (957.81) 225.43 1,722.02 516.21 (6711.1101 (2,629.25) 1.2504113 50.00 Fif1,00 100 00 200.00 100.00 275.00 640.78 (9.119.40 11.119:10) 19,119.40 11,119.40) 0.00 25.00 0.00 100.00 4,363 33 12.263.331 473.60 ;(20.60) 421S:213 (2.887.13) 4,003.70 (1,533.710 9,8,14,00 0.00 363,10 1253.184 14,0(4,94 (7,042,94) 373,379.33 (17,970.96) 0.9411'. =6.127; yin variance rioicY 11)0.00to 100.00`,5 -1155 I 7°9 tii,,Ittpi toppo, mic in 2014 -34.1 6°.-0 -611.154, 0.00% -.263.103it 41,50% .011)74 YID: Electrical n it ing nended in new rental ofli,n nilann 02,710 New copier lea,,, and magn ovninant re DEPT 4211- P11111.1(7 SAFETY Full Year NIONT11 VT[) 10U00E0 HurhrE F /3(.13.1AL 31.202,3 ($) vat 1.08.); 18,) BUDGET ACTUAL v,,..,,, ts., ‘ ,,,,i,iiiee i."0 2100 - Police 2013 110 10 001.: 3400111 0401,11 11-101011 31,001) 5'1121 1111D YID 3111.1 1,3se I100,rse01eni Corosaci 817,799.00 14200', 11.00 1)410 0,041 0.0051, 0110 1.034.22 11,034.221 4100 00°1 Tu101 Police 517,799.00 0.21159 0,00 0.00 0,00 0.9059 0.00 1,1334.22 (1,034.22) --100.01.159 2180 Preseelition Attorney Otariesi 510109.90 .17,51,7,, -1,14.1,11 4,717.511 1517,501 .42.33"8 18,700.00 15.780 00 12,0511 0111 -12,4354 lotat P0oem0090H 30,00(1.00 37 21.6154 1,200.00 4,717_50 (517.50) -12.32% 14,700.00 1111,7110.00 (2,050.00 -114859 22211 - Vire FT Salim es 68,614.00 35.40% 7.917.00 8,114 43 (197.13) -2.49"0 23.751310 24.291.31 (710 11) -2.27n 1'1 S21,0), 1 Z3,12 1,00 2311959 1.4200.23 9,309.65 1.590.59 34,473,, 42.618,81 29.415.25 13.203.53 30.981.4 VIII c00ecti99 fee ocierual back to 211)4 )1r MC Isf PM5 Coninhuiions 12,116,00 39,32% 1,398.00 1,612.19 1214.119 .15.311, 4,1,74,11(1 4,5.36.6 (612.0) -15.325, 111CA CI+IIII 11,o kInA 7,633.011 27.3259 85147.1 455.111 42.5.55 45.3259 2.612.19 2,055.35 556,51 21 075, Medicare C000,6011007 2,7110.00 32.1014 320,77 212,69 78.08 24.3414 9152.31 892.48 60 85 7.260; 1 leuithileinel ln;aonce 14,243.90 36.08% 1,6-0.42 1,713 00 109.55) .4.233o 4,930.27 5,139.00 1205.73/ 4.23% Unemploymeni Rcnc5i MO 0.00% 11.00 0.09 0510 0.110% 11.181 0.00 0.00 05/0"; Workers Cornpensa Oen 9,0110510 163.71% 0,00 0.09 0,00 0,007; 9,000.00 14.739.09 (5,739.09) -63.775; Due to 187.; rate increase 00595Supplu, 850.00 29-8059 70.00 192,84 (122 841 -175.490', 250.00 253.20 26.72. 9.512)1 EMS 0u31riie, 334011,00 3.8159 260,00 0.110 280,00 190.001; 1,110.00 129.69 990,31 85.-120, FITV 0,evi:mien 3,001001 0.00% 250,00 0.00 2.50.00 100.005; 1,000.00 0.00 1,1100.00 1181.01/0; Fuel. 00 0.Fluids 13,0011.00 20.60% 1,075 00 977.07 S7,98 9.115; 4,300.00 2,639.42 1,610.58 .37,41,59 Small Tuulu & Equip 20,102.00 .5.12",u 1.750.00 005.34 1,141,60 65.245; 7,0051.00 1.0b9.110 5,9311.92 81.730s 19355,eals 3,181.09 3.33% 265410 0.00 2.65-410 100.001s 1,060.00 265.00 795.00 755.100; 155,11,5 21,562,110 2.0.60"/I, !Uhl 48.32 (48.52) -4110.110"; 3,399,50 4,460.28 930.22 17„269„ Mileage 7.50.110 0.0059 20.00 0.00 20.00 1110.0059 90,00 0.00 90.00 101400% Insurseet 8,102.00 87.02% 0,115 7,229310 (7.229 00) -100.01:,. 0.303,00 7,229.00 1.075,00 12.98% Annual premium,. billed Apt,) 1559,0ne Is61ny 17,01111.110 43.12.4 1,400.09 1.335.40 0,60 4,6 1"ii, 5,890.00 7,339.118 (4,5311,86 I -26.391-0 Refuse 1,000.00 1115.81% 35.00 26638 (181.353 -2 )3,351", 340,00 1.058.07 (7)8.07) -2 I 1.20% Repair/Maim Bldg 2,00.00 222.16"4, 165.110 851.21, (686-76) -115.920, 060.00 4.443 26 0,783.261 -573.270, leup1li08Leie Egtep 33.201300 11.131/4 2.770.181 110,21 2.859.79 -76,0.2111.030.00 4,799,95 6.250.05 504.81, 1281800138 2,500A9 18.9359 .203.00 54.50 153.50 73.50"; 632.00 473.30 358.70 43.117, Miscuilanisous 1,5430.00 1i5,4759 125,00 555.04 030.041 -344.93iii, 59a1,0o 982r11 (482.111) ,,96.400., DUCS 4k., S1111,t ipliOCIS 3,508.00 66.4.159 240,011 1,395 (10 (1103.00/ -151.113% 1,160.011 2.320,04 (1.100.04) -100,001; tiouk$ 220,00 0.00°4 20,110 0,00 20,1111 i 00,oilso 711.0(1 0 00 70.00 100 00% Cord eseuese, & 2 i.,1011,,,, 12,375.00 20.05 Vo 1,001403 675.00 ;25.110 12.50% 4,125.110 2.451.63 1,613.35 39.1412o Cunterences & T,.,imu, (Reim',) 0.00 0.01159 0 00 0.90 0.00 0.00"; 1/.90 0.00 0.00 0.0055 Total Fire 385,312.03 31.54123, 34,139.19 35.915,59 193.00 135183) 111,213.0 121,384.11 19,1528.97 14.0459 2250 - Fire Relief Fiie Si56- Aid 37.3233/0 44,99"5. 0.00 0,00 0,90 0.000, 1.).(90 11,00 0.00 0.0059 10131 l'Irc liclief 37,323.00 0.0101), 0.1111 0,00 11.011 0.0036 0.00 0.00 0.00 0,1100x, 08130_5 2400 - iluildln7 tnslrsc=inn T SAIarh; I'8 r(A ('Imhihutintt, FICA ('on7ri1uui,ns 15ledicarc l'onlnbmmna 1 lcabh/Dental Insw: u.e 11nclnp11)7renl 1 ene1i1;. 6Vorlicrs Cominrrnnnn 01 hcc Suppilcs inlcd Fuens Fuc1, Oil & 1'iulds in: urarrc P,01440y1414:ni (:quip Iifli#ssrtas Miscr0.mcnus Books Neu• Truck Total t)uiidin„ 1)1sllrstiuras 25110. 1;nserq;cncy Comnitt11i 0l1n1ro C a:s,nct Se oj, , T otut 1 mcrgenco (:unlratunlcatlnm 2700 - A nlnud Conlrul I'riued Forms C oran,Cl Scrlr'x 1+1s4tl6lncou„ IImpoundi m,l -rut 5 Aunuul Cunlrol Tnlul I'u1111c 5urcq Pull Pear 6UD(i19T 2015 149,606,00 10,848,00 9,274,110 2,189.00 28,486.00 0,00 1,1100.110 z,laa.na 700,00 5,500.00 9,0011.00 67,2110,00 3500,00 909.00 2.1011,1111 850.00 650.00 7011.00 3,0011.00 23,110100 2,775,1111 323,558.00 74l01(15)0 21 6110 22_.11 20,16 % 7_IL16% 2_2.34% 0,1111 % 220,r4 4,87% 16.58 % 4.47% 23.67% 14.38% 37.95% 20,0)1% 9.94% 0,00 % I4-89°/ (011a^% 13,95% m00% 1 M1 NW., 00'0UGLT 1,100111 17,262,23 1,_251,46 1,1)7i1.31 750.27 3,280 55 0.011 11,00 173.00 0.00 45000 00 7511.00 4,000 110 2110,00 75,00 2011,00 70,00 55,00 60.00 5110.011 0.00 0,00 29,656.12 11(1111115 11.10I1,' 0,00 7,000.00 600051, 0„00 0,00 6,000,00 11110 1111 6,8110,00 0.110% 37,0A % 60,00' 39,78" 0.00 51(11.00 65 00 565.00 1,327,797..00 15,43110 70,560.31 0.00 0410 0401 17,326,94 0.00 0,011 0,00 330.101 •140.111 1,010,00 AION 111 A("I'IIA1„ \',0404, (51 N001h ,lgcudl YTD 9,322,41 7,729.82 -71 75°m 51,786.69 714.92 534.54 47,079, 3,754.38 55169 516.62 48,27% 3,210.92 129A5 120.79 45..2u7., 7511.01 2,12010 1,145.1.15 35,4744 9,3611.54 OAO 0.00 03111% 11.110 0,011 0.110 01)0°" 1 11n0 0(1 0.00 175 00 1110.0074 700 91) 116.119 (114.69i 0.00°4, 173.01) 71,70 370.10 54,117", 1,51111,01) u65:4S 61.55 10,079° 3.000,01) 2.621 00 1,377.06 34 43°o 14,000,00 366.27 1166,27)-03,14% 600.00 I 150.00 (105.11111-140.011°I, 300,00 277.,61' 128.05)-14.34% 725.00 1100 70.00 100.110°) 230,00 21.25 33.75 61„36"4 2211111) 611.00 100.110% 240.00 son on 1011.00', ? 01111.n11 ono n.ow,,, a.00 0,011 011119'" 71(11,91, 12329.18 41.575' 95,103,34 11410 0,00°° 1.75101 0LI10 0,00"At 1,750,110 (1.110 0.10°a 0,0) (30,0I0 .6,009, 2,0041111 el I5,00)-as?t:. dda"a 260.00 (445,00) •7A.76°ra 2 760.00 yip ,Cl„IIAI, \'.0 L,ucr ts) 1TD 5"I•D 1-11) 31.9S)1,117 2_.3'~b,44 1.870.13 43737 6_303111) 0,00 2_,7,01,3S 102,19 116.09 2 I6.07 2,129,95 9.660,24 1„320.24 140,00 2'_8.6S 59!)8 96.76 383.00 715,49 0,00 4603)1I 60,192,12 0.00 0,110 (.I0I 225,00 4a0,00 2,705,01) 19,8116 6_ 1,35„5.911 1340.79 313,44 3.497,54 0.00 0,201 38) 507.6I 55.91 1,553 ,15 F70,11_i 4,339.76 )1_).24) 120311) 496.32 190.02 123,24 t1-U310) 1,281.51 ((.00 2411110 11,111.22 1,750.00 1,750.09 0.011 (225.001 1220.001 (445,110 201,895A5 52,130.47 3$.257° 36,1271 41.7674 41,7574 35.474 0,00',', -1211.14% 115.4091 86.334° 2911114° 31,011% -121,37°° 110.0074 ,\ruusl prelw'lu,, billed.\pril 63r16"o 67,56`.1 56.0271 .60,42'° 64,05), 0.009 ° 34 2991 35.87 % ill".0 0%, 0.00°,° -34 6 -19.69 % Dst):i_6 1.1ICr3' 430- ri IWI(' WORKS Fnll Year A1(1N111 1' rIl 01JOfl11' BUDGET A('IUAL V.6',u,u'($1 ,:n i„ncc l",1 I0U3)0E1' Ac ru AL 8.,0,017181 3100- Public \forks 2015 °, Induc 8100(11 month AWulll 110IUh ll1) 5'I'L1 vi11 11' Salaries 153,314,00 315414, 17,690.03 14.149,51 3,640.25 20, 0',, 53,070.73 43,3 0,.,:3 4,721,10 I' 1 1„,Loio, 21,460,00 2.034b 2.706.97 1t,x10 2_706.92 100.110°n 3,170.77 619.00 7,502.77 PEHAOmni ilullion; 11,11.5,00 32,62^/0 1.28230 1,0537S 718.73 17.53°0 3,347,50 3,626.19 221.31 FICA C'Unlrinu0nn- 10,961E00 2,64% 1,264.62 S24.10 4411.52 34.32°, 3,793.33 239,53 3.5114:.7 Nlcrlirlre Cnnlribuoons 2563,11U 26.18! 295.73 192,7(1 103113 34L64", 557.19 671.11 216,03 1ica7(I5llcui,d 68.0rance 34,183.0(1 38,165' 3,9-14.19 4,3.1:.34 14111,31)-10.2584 11.832.3S 13043.50 (1,717.924 llncmploymenl G¢n0`Ii14 0.00 0,00% U.11) 0,00 0.00 0.01(1, ' 11.011 0,00 0301 Workers Cornperonleon 6,000.110 228.79% 500,1(11 (1,05 5(10.0C I00 0,0, 71100.00 13,727.33 (11,777,331 1301eo Supplier 2,10111,110 0,11024 16.5.1111 0,511 16500 106,,01'1, 66000 0.00 6(8),(10 Stop 1,14141119 15110.00 52.48% 12500 92.32 32.90 16,14`° 500.00 787,1E 17-87.181 Building l(cpau Supplies 500.00 17 3524 40.00 U,00 40.011 100,00', 1611,00 36,75 73.25 5,n,:il rook and Al,nnr ',quip 12110,01) 68,30% 100.00 32.9.53 1,3,7,9.511 2.29,5386 ' 400.110 31957 (419.371 Engmecri:ly.Scrvius 9,000,00 70,7824 750.00 85625 11 36251 18.1780 3,000,110 6,370.25 13.370.23) Cl`l 1 iraVI STV'ICei 4,0110,110 12.63% 17,19I 116.15 016.48; - UM11,0, 2,00000 505.33 1.494.07 Itadla 1,3014110 23.77% 0,00 ((35 0310 0.0172° 125,011 309,06 15.94 511100(e 0.00 0.110% 0,11(1 0,00 0,00 1,00°3 0,50, 0.0,1 1300 Insuu.rc c 20,0110.011 78.74 % 0.L) 13.748.011 (i.5.748.00)-100,11.11?-° ]0,000.13d 0,748,110 4.237A0 1310175c 111(10- 20,15111.00 44,87% 2,000.00 2,652 08 1652,08) 32.60"° 115(10.1111 12.562.42 11.062,421 11.c 0617 2,401.1.00 35.86%, 2110.00 216.67 (16.671-8.3390 800.00 860,64 (60,04) I1:el. Qd, 'Clunk. (ALL dcplsl 42,000,00 19.51% 7.500.00 2,646.76 (146.76) .5.87% 17,5;10.011 5,193,71 4.30d.24 P,0101u(1,1001 Bldg 3,5011.00 73,5424 31111.00 699.00 (399,,10 .133.00% 1,1181.00 2,573,51 I(cpalr/A9oirll N()1 Bldg 500,011 0.00% 40 017 0.01) 40,011 105 00•, 160.00 11.00 lloro;0.6,.n1 Cfp,ip (n,lll 5,1100,00 5.15% 4011.10 0,11(1 111(I,IIU 1 Il1!1,140"1 1,6110.00 237.50 6qulpnlcnl Parts 7500.1/0 0,110% ti25.110 68,92 556,na 88.978, 2.500.0(1 3,255.09 Uniform- 7,0011.00 29.13% 185.00 26422 199,12) -60,130) 660,011 392,60 1 ,(5,0 0c.c..n; 1,000,00 13-33,' 50.110 0.00 511,00 800,00% 200,110 133.33 Landscaping Al,lennl 500,00 0.U98', 0,00 0.00 0,00 0.001, 0.00 0A0 flocs 03 Sul*rnpw.ns 2)10.00 11.00% 0 nn 11 n0 0.411 0.00"-0 ;nun 0.111 Confere,Cei L 00,irnul( 11,5110.081 11.00% 0.110 1100 000 11.110°o 375011 0,011 ('lean up Ueys 5,0004111 U.UOr.'0 GIN U.00 ((320 0,00'. 0.01; 0.0(1 lnla) 15u611c 09 nrks 330,195.011 34,027', 35,144.04 44,109,14 (.9-043,10)-25.7481, 147,042.12 132,371.81 18120 . Streets (yu,la,lcnt Part, 3,0110.00 0,1111°% 250.00 11.00 250.011 In0.002, 1,000,00 (imel Moinrelnance Matcnats 211,1/011,00 11,78 % 7,01.I0,110 1,459 62 510.18 27.0229 5,000.00 So.,l tr,,,,li•,y'C,ack (10.6c, 146378.00 0,011" o 0.:10 0.I10 n,00 0.Ud"5^ 0.110 19,1,, Ropalr Ma(cnals 2500.011 0,001, 200.00 0.00 200.00 100,00°, 700.00 C'untract So oicc< 8,01)0.00 8.97% 0.00 0.1k1 11,00 11.0090 0174 R1i oil cit-ln,nl 1:.p1ipnscni 2,5011,00 11.1111"',. 7,10,00 0,00 210.1(0 100.00', 040110 'OSloi 01rec,s 222.578.00 1_300,, 2,660.00 1,459.62 1200J8 45.13% 7,540410 160 00 1,342_.511 244,91 77,41 66.67 0.00 5(((In 375.00 0 00 14,871)31 n0cl:ril cast se:07'e10oe u+ budget 5,75°, 92.372, 24.368 0.00"0 -53G.17"6 Ialoonae sprcod Out in the buJ3el; I J°i WI, Inc01PF in'_7013 11111,00^.', 45 7 k", -104 89"^ .112_348u 74,7P0 4.90", 0.0ne, Annual plcu.iun,.. lolietl Apli 51.15^, -133,95"a 100.00°i 83.91"� 9.508U 11,73" 33.34^, 0.011^ 1181.011°b IOU,(N90 n ()a°-,; 1(30 1,900,011 0170 00°n 2.356.66 2,641.34 52,875„ u.00 000 0.110°.° Q00 700.00 10.001-0 713.54 (713.54)-100.011"b 0,110 8411,0(1 111)1111(1) 3,070,20 4,449.80 59.28% Full l'ru 1 MOldfll VTD 3125• lcu & Snna ftetnnvai UUL);L'I' UUUULf .\CI LIAL \:mar.<c 1$) \'.uium,rl"°) UUUGLI i I IAI 2015 ", todma t.1onth Month 5l nlh P.Ianlh YTU 1'TD laml,caping Malrl ial 0,110 I00,00°%., 11011 Olio 0.00 0.00° 011i) 5Cn.14 Sand Sa11 10L000.00 29,66% Ogtl 0.00 11,00 0,00°, 45,000.00 223.724.41 Cuntmrl Sa,c - 6.000.00 0,00 % S & Uti 0.00 500.00 100.110°, 2,000.00 0.00 RL0.di.,3,Lnm E9uiplocnl 'SSNunu v5.22^.,, 1i&Ufl; I).00 750.1111 11111.110°6 2900.00 9,114592 Tntul Ice 81 Snow Remuud 95,500.00 S4,92;L 1,250300 0.011 1250.110 100,011 % 49,9110.00 33.350.47 3160 - Sired 1,1glUiny Slr;rt i.Ighlnr; fool Street I Ighling 32110 - Recycling Rccychn.,3 3uuphcs LioiccIlirneow: Total Recycling 3251- Tree Prugr: in CQ'ntra I Srfs,re£ Total Tree 1'I^ngram 28,00 20.21".a 12, 3+I,,utl 1497.69 33'231 29.25% 2,350,00 1.997.69 352.31 14,99 is 3,500.00 0.00% 0.01, 0.0 0.00 0.012. 6,000.00 0.9t41r e SIIO.ULI 0.1N1 500 00 100.00 9,51/0.110 0.1107o 500,00 0,00 5011,110 100.011% 6,IIn11.0U 6,11110,00 '0031 l'uhlir Works 74I 773,00 500.00 n.oe 300.00 5011.110 0.00 5110.00 42.4i14.04 4:,fi46.45 1,750.1)0 ?.0110.10 3,750.011 2A6w.00 2000,110 150(1 -4) 21.275.59 2,000.00 (6,145.92i 16,54'9.53 \align Ce.1°n) 'CM -100.011"-, 47 !S"" 100,110°" ?1 I93% Includes 57.2I111 for snow PIrI' 010(10 33.17% 3,179,11 1,27..0.61 1299°, 8,179.37 1,220_63 12.995) 110 0.110 0,00 1,750,00 100.00°0 2,000.00 I00,00", 3,750.011 1110,011% 2,01,10.00 100! 00"0 2,000.110 1011.110% 176,971.05 42,660,27 19.42501 DEPI' 450 - Cl'CF111 E, IULCIOL.\T I O Frill 1•ea: 11411)0ET 01101.81' 5200- Park, & ltecre..0un 2013 7S to dam Mor011 FT $,,:.,.ice 77,847.110 59,88% 8.9i', 35 Sa lm,e 6,9:0.00 44,57% 700, 2 I'ERA ("onlnhulinn,,, 5,644,011 61 52 % 451.23 FICA (', )r,bunmr, 5,249.00 56,28% 405,65 htrd,care Cml'.ribulons 1,228,09 56,25 % 1-11 69 Ilca;11,10 nl.11 in,ul.n,cc 19,940,011 32,74.o 2,311077 I iscmplolmem Ucicli{s (1.011 0.00% ll DO Worker,. Cmnprm„I,vn 4,000.00 89.6.3 0.00 Shop LlatcnaL, 51116110 14,77% 4200 ('hcmicals 750,00 0.00% 6250 Cguln,nenl Pars 2,01(11,0(1 46,20% 165,00 Uu;IJine) ',,❑ Suppllc, 5110,00 15,26% 40,00 1.1601,,si pion 0I,csr ais 3,0104011 9,44% 250.011 `9:1.,111 o,,k ,u751,11+,.m Fgmp 1,1111141(0 311.797/n 85.011 Mileapc 0,00 0,00 % 0.00 Imm,n,sr 3,2181.0(1 95.03% 0.00 I,1cclnc 1161ay 8500.110 48,18'!, 6,70,L4/ 1116,,,c 2500.00 1100% 708.33 Itcl,,,: +U,s71 13111; LO0n,00 128,41 % S5.00 Repn013.41110. Nor 0ldg 2.5)10.00 2836°/ 200.00 Rcl*4irf]1a4.; Equip 1,500.00 0,00 % 125.01 Rerul 781117111050 4,600,00 4.311% 357,33 Mixchant00s 7511.011 24!,7'4 02,50 Total Paris & Rccrcaliun 153,028,0U 51.07% 15,77527 I'1 ), Telephone rGHnrd�sa ry 9,100.00 12,85% 05,0 -S,0)w,,;rr 16,1/1/0,110 26,29 % 1.333,00 If -Support Scr iccs 36,01111,UU 12,79 % 3,000.0G IT»Ninaorl.ing 7,800,011 11,00Y, 0110 761, 1 1'url,oycnc3 16,000,00 11,1111% 0.01) Tel:1p110w 24,660,00 24„1{°.'„ ,sl; Tonal fl• S Telephone 109560.00 21.16"/4 X,U0 Growl Total 611 l0opcnses 3,316,216.00 23-11J1e 241,342,1E AIUN TI I ACI0AL 1',ll4nse (S) \'4n.mce (77ol BUDGET Nlonlll I+I..,nl, 1,10n111 YID 17,1331/5 (5,150,701-90,7477o 0,00 786A2 1110 00°, 1, (11,46 010.1)1-93.70", 1,009,61 14,1.7951-,75.709° 236,12 (94,431 .66,6575 2,176.20 124.57 5,4175 0,00 0.110 0,00, 0.00 0.00 0,00°, 60.94 420941-5235°, 0,00 02.50 1011.00, 399,87 1.31.671-141359, 0,00 40.00 100.110°a 248,115 (I8.05) .7.21°, 307.91 121.911 -262 25^d 0,011 00.00 0.110°, 3,041.00 (3,041.00)-1011.009c 947.90 1347,401-57.927, 0,1111 20.33 100, (107.S 3.0.74 54.26 03.6.71, 709,00 15041111) .254.50,,, 0,00 125,00 100,00°„ 66 00 317,37 82.78"„ 0,00 67,517 11070(19, 27,647,85 i18,872.587-75.26°4 1,R,9,01 332.00 2,951.42 O 00 01.11 1,545,5,0 5,998,29 11.169,01 ) 1,001.00 45.58 0,01) .I.00 509,14 381,71 -100,00°, 1Ln09, L61b (L1)0'S 24,78"b 6,10% 26,947,0,1 2.340,77 1953.69 1.816.96 425,08 6,002, 31 0,00 41)n0 00 I(n1,00 251L110 6601111 160,00 1,110(1.00 335.011 11.00 335.110 3`.N1,0U 500,0)1 1,531.3_ 2515,00 57,372.49 O.u0 5,3322.00 I2.OU0.0U L950.70 (Lou 8,220,0U 27,5112,011 1,47 (311,769.36)-12,75% 917,040,511 Subtotal Net income over Expenses 482,118.00 42I3[0:r 117L619.86) 1200 390,69) 1)EI'T 460-C'(I11('0UJ 35,000.00 0.00% 0.00 0.00 11e1x Service )norm°, 247,118,9M 11.00% 0.01) 0U1) l'ranrfer In City Projects (Streets) 0.110 1(.00% 0,01) 1)El' I 493 . 0111 FINANCING 240,000.00 0,00°/ 0,00 (IL\S1) 111I'A I,ES1' Al 1. 81019'S 3,799,33-L01/ 22,55% 241 „342,11 ter lacunae 0ser Expenses 04))r 1)3)0°/ (171,619,86) 0)06,59 0.116 0,017 ACI'1IAL 1',(ri.m:c 6S1 1",,,,wse 1"%0) STD YID Y'l D __ 46.611,51 (19,664,471 •72 97"o ('0:-40t,n >witah five„ new en,plo,ct a) 1 1,1129,511 (678,731-26.73" ) 3.477,11 (I t15.o1) .77.7.37; 2,953,90 11,137,1111) -6258a, 690.66 1265.721 -62.311, 6,527.80 ,174.51 5.439u 0.00 0110 2107, 3,504,7,3 415 25 10,307, 173.84 (13,64) .5.65", 11,00 250,011 100,010!, 92396 4263,961 -79 9970 76.32 S3.48 52.307E 283,09 716,91 71.6,0!, 307.91 27.1/9 5.09"., 0310 11,18I 0,007.5) 3,041110 157.00 497°, ,Uinu,,1 premiums billed April 4,095.40 11,145.411) '.18.81', 0,00 S.13.32 100,00°, 1284.177 (949,07)-283,30°i, 11191111 91,00 I1JS:, 0.10 500,00 100,00°!, 195.00 1,335.32 87.091, 185,00 65,011 26,00°, 78,158,22 (20,785.73) -36.23 % 1,169,01 11.169.011 -1)10.005, 4_207.011 1,125.00 0,009, 1 1, i05,65 194.32 1.02', 11.00 1,951L00 0 00% (I.(10 0.00 0.00°) 5,998.89 2.221.11 27.0294 23,1110.59 4,32142 15.71 % 856.584d3 611,456.07 6,59% (34.971143)-2U.38°%n (579,019.501 (585,094,931 (5,475,431 -0.9400 OM 0.009v UAU 0410 0.00 U.0090 0,00 0009, 0,00 0,00 000 0.,10°15 0,00 0.009', 1100 U,00 0,1/0 0,I1U°o 0,00 0,007, U,Ou 0.00 0.00 0 00°.; 61 .41.75% 917,0411,50 856564.43 641,456.07 6.59'! (34,970,831 -20 9,6i9.99) (585,094.93) .._._. (,475,431_ .0.94% CM,' of Lake 106no, Buduet Acjual 7015 13,,t Month. As of 30. 2(11 2064.ibrary Fund 130 I )onan inern Full Year 61.611, YID BUDGET 2015 2015 Over, 2015 2015 Over! 2015 % to date BUDGET ACTUALS (under) BUDGET ACTUALS (under) Notes REVENUE Cunene Ad Valurem Taxes 23),261.00 0.00% 0,00 0,00 (1.00 0,00 0.00 0,00 Funds received f117111 WA Cly July and December Rental Income 11,400.0C 33.3350 950.110 950.00 0.00 3,800.00 3,800,00 0.00 Interest Em Mugs 0.00 0,00% 0.00 0.00 0.00 0.00 0.00 0.00 Miscellaneous Revconc 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00 Donations 0,00 100.00% 0.00 0.00 0.00 0.00 40 00 40.00 Total Revenue 242.661.00 1.5810 950.00 950.00 0.00 3.80000 3.840.00 40.00 EXPENSE (01,001 (Over)/ under under FT Salaries 45,000.00 34.61"/Q 3.750,00 5,191.21 (1,441,211 15,000.00 15,573.80 (573,80) 3 pay periods in April PT Salaties 16,000.00 3.04% 1,333.33 518.00 815.33 5.333.33 518.00 4,815.33 PERA Cunt' ibulions 4,422.50 27.29% 368.54 428.19 (59.65) 1,474,17 1.206.88 267,29 FICA Contributions 3,782.00 24.60% 315.17 330.59 (15A2) 1.260.67 930.30 330.37 Medicare Contributions 881.5(1 21.60"/Q 73.71 77.32 13,61) 294.83 2(7,58 77.25 licalibiDenial Insurance 11,98700 40.84% 998.92 1,632.00 (033.08) 3,995.67 4,896.00 (900.331 Undo showed consistein monthly cosh not impact Unemployment Benefits 0.00 0.00"/Q 0.00 0.00 0.00 0.00 0 00 0.00 of multiple pay period 111011111i Workers Compensation 350,00 0.00% 0.00 0,00 0,00 350.00 0.00 350.00 Library svcs supplies 1.100.00 0.00.% 91.67 0.00 91.67 366.68 0.00 366_68 Office Supplies 4,100.00 0.00% 341.67 0.00 341,67 1,366.68 0.00 1.366.68 Library Collection Maintenance 49,700,00 I 8.51.1% 4,141.67 1,060,00 3,081.67 16.566.67 9,195.01 7.371.66 Legal Services 2..1100.00 24.15% 0,00 3(2.00 (3)2.00) 500.00 483.00 17.00 Cl/111.1:1,-1 Services 3,000.00 0.00% 250.00 0,00 250.00 1,000,00 0.00 1.0(10,00 Snow Plowing Telephone 1,600.00 32.26% 133.33 128.20 5.13 533.32 516.19 17.13 Internet 1,000.00 18.14% 83.33 44.93 38.40 333.33 181.43 151.90 lamination Technology (Equine 3,220.00 0,00% 0.00 0.00 0,00 3.220,00 0.00 3,220.00 So ftwan., 0,00 0,00% 0.00 0.00 0.00 0.00 0.00 OM 1/1SUNIUX 2,700,00 69.7495 OM 1,688.00 (1,688.00) 1,350.00 1.883.00 (533.00) Utilities 7,550.00 37.79% 666.66 591.79 74.87 2,516.64 2,853,32 ‘336,68) Refuse 550.00 36.06% 45,83 49.89 4.06) 133,32 198.34 ((5.02) Repair/Maim Bldg 14.000.00 92.483,4 1.166.67 870,44 296.23 4,666,67 12,947.22 (8,280.55) YTD includes Roof repairs Repair/Maint NOT Bldg 0.00 0.00% 0,00 0.00 0.00 0,00 0.00 0,00 Repair/Maim Equip loin-1,11 Imp 0,00 0.00% 0.00 0.00 0.00 0.00 420.00 (420,00) Library Card Reimburseinenis 24.000,00 42.08% 2300.00 660.00 1,640.00 12,800.00 10,100,00 2,700.00 Miscellaneous 2.000.00 0.00% 166.66 0.00 166,66 666.64 0.00 666.64 Building Purchase Renal( 0,00 0.00% 0,00 0.00 0.00 0.00 0,00 0.00 Building,Pruperty Tax 2,600.00 0.00% 0.00 0,00 0,00 0.00 0.00 0.00 Other Equipment 0,00 0.00% 0,00 0.00 0.00 0.00 0,00 0.00 Subscriptions 0,00 0.00% 0,00 0,00 0,00 0.00 0.00 0.00 Conferenees & Training 2,500.00 0.00% 0.00 0,00 0,00 OM 0.00 0.00 Programs 7,500,00 0.00% 625.00 0,00 625.00 2,500.00 0.00 2,500,00 IrorriLd cliaiges 1.600.00 72.63% 130.00 54.00 76.00 560,00 362.00 0 198.00 $2 per card processing fee plus billable City resources Total Library 213,146.011 29.31",4 16,982.16 13,636.56 3,345.60 76,838.62 62,482.07 14,156.55 (No City resources billed to date) Net Incurnc/(Expcnse) I 201/14 Cash Balance Net Ineonie/(Expenscl Accrued AP C)P (sell:funded) Contingencies 2014 AP acenial reversal Ending Cash Balance 29,515.00 116.032.101 112.686.561 3,345 60 (73.038.621 (58.642.07) 14.396 55 -20.87°A -19.71% 172.205.10 1106,407.26 29,5 I 5.00 ( 5 8.64 11.07 ) ( 1 ,397.4 7 ) ( 70.000.00 ) 0,00 131,720,10 146.367.72 Ti IE CITY OF LAKE OA 0 MAYOR & COUNCIL COMMUNICATION DATE: CONSENT ITEM AGENDA ITEM: New Single Family Home Permit Report SUBMITTED BY: Rick Chase, Building Official THROUGH: Rick Chase, Building Official REVIEWED BY: Kyle Klatt, Planning Director SUGGESTED ORDER OF BUSINESS: Introduction of Item ..................... ...... ........................... ....... . City Administrator ..... .............. ....... .City Administrator Questions from Council to Staff............................ ..... ..... ......Mayor Facilitates Call for Motion ....... ................. ................... .................... Mayor & City Council Discussion ....... . ........ ...... . ..... ...... ........ ........ Mayor & City Council Action on ...... ......... ...... ......... ...... ....Mayor Facilitates May 19, 2015 7 SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly new single family home pen -nit report through April, 2015. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: 2015 2014 2013 New Homes 20 6 11 Total valuation $7,551,994 $3,912,800 $4,796,742 Average home value 377,599 652,000 436,000 Total Valuation YTD 10,760,747 5,721,971 6,383,967 RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the April, 2015 monthly new home building permit report. pag LAKE ELMO AYOR & COUNCIL COMMUNICATION DATE: CONS ENT ITEM# AGENDA ITEM: Monthly Assessor Report SUBMITTED BY: Dan Raboin, City Assessor THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Cathy Bendel, Finance Director May 19, 2015 SUGGESTED ORDER OF BUSINESS: Introduction of ...... ....... .............. City Administrator Report/Presentation, ................ ...City Administrator Questions from Council to Staff.... ..... .....................................Mayor Facilitates Call for Motion ...... ........... ....................................... Mayor & City Council Discussion................. ...... Mayor & City Council Action on Motion.................. ......... .......... ........ ........................Mayor Facilitates 8 SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly assessor report for through April 2015 outlining work performed on behalf of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Property splits/plats — 0 Sales collected and viewed — 11 Taxpayer inquiries — 16 Miscellaneous inquiries - 7 Inspections — Residential — 9; Commercial — Building permit reviews — 26 Pictures taken — 8 Other work performed included: • Receiving valuation related phone calls/inspecting properties -- page City Council Meeting [Consent Agenda Item#8] May 19, 2015 2015 LBAE Meeting on 4/22/15 >4 reviews during meeting; 3 in person and 1 appeal via letter Activity prior to/related to meeting: >33 Telephone/email inquiries >53 Maintenance changes approved >44 Land value corrections >9 Building/land adjustments Inspection of all exempt properties in the City Printing of residential field cards for the 2016 quintile (Sections 10 thru 13) Monthly meeting with County residential and commercial supervisors Input of all inspection and permit work Perform sales verifications and land value analysis using MLS and other resources Field telephone inquiries RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the April 2015 monthly assessor report. -- page Ti IE CITY OF LAKE ELMO AYOR & COUNCIL COMMUNICATION DATE: CONSENT ITEM # May 19, 2015 9 AGENDA ITEM: 39th Street North: Street and Sanitary Sewer Improvements — Pay Request No. 4 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent A eenda): Questions from Council to Staff........ ..... Mayor Facilitates Public Input, if Appropriate...................... ............ __Mayor Facilitates Call for Motion ............................. ..... . ....... ..................... Mayor & City Council Discussion.................... ..... ........ .............................. Mayor & City Council Action on Motion......................... ..... ...................................... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: None. Partial payment is proposed in accordance with the approved Contract and change orders for the project. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving Pay Request No. 4 for the 39th Street North: Street and Sanitary Sewer Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 4 to Geislinger & Sons Inc. in the amount of $526,866.1 .5 for the 39th Street North: Street and Sanitary Sewer Improvements". -- page 1 -- City Council Meeting [Consent Agenda Item 9J May 19, 2015 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Geislinger & Sons Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 4 in the amount of $526,866.15. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $87,184.68. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 4 for the 39'h Street North: Street and Sanitary Sewer Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 4 to Geislinger & Sons Inc. in the amount 0[5526,866.15, for the 39th Street North: Street and Sanitary Sewer Improvements". ATTACHMENT(S): Partial Pay Estimate No. 4 -- page 2 -- PROJECT PAY FORM = PARTIAL PAY ESTIMATE NO. 4 39TH $T N: STREET AND SANITARY SEWER IMPROVEMENTS PROJECT NO. 2014.131 PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER No. CONTRACT CHANGE ORDER SUMMARY Approval Amount Date Additions Deductions 1 9/16/2014 $118,975.00 2 2/3/2015 $22,214.00 3 2/24/2015 $19,435.00 4 4/7/2015 $154,440.00 TOTALS NET CHANGE START DATE: SUBSTANTIAL COMPLETION: ANAL COMPLETION: $315,064.00 $315,064.00 9/2/2014 6/30/2015 8/15/2015 FOCUS ENGINEERING, inc. PERIOD OF ESTIMATE FROM 12/1/2014 TO 5/8/2015 CONTRACTOR: GEISLINGER & SONS, INC. 511 CENTRAL AVE 5, PO BOX 437 WATKINS, MINNESOTA 55389 ATTN: GARY LUEBBEN, PROJECT MANAGER PAY ESTIMATE SUMMARY 1. Original Contract Amount 2. Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 5.0% 8. Previous Payments 9. Amount Due (6-7-8) *Detailed Breakdown Attached CONTRACT TIME ORIGINAL DAYS REVISED DAYS REMAINING ENGINEER'S CERTIFICATION: The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance ENGINEER with the contract documents. 5/11/2015 347 0 99 CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this paymen estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments DATE received from the owner, and that current payment shown herein is now due. FOCUS Engineering, inc. DATE APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA CONTRACTOR BY BY BY IDATE FOCUS Engineering, inc. DATE $1,760,458.80 $315,064.00 $2,075,522.80 $1,743,693.64 $0.00 $1,743,693.64 $87,184.68 $1,129,642.81 $526,866.15 ON SCHEDULE YES NO PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 4 39TH ST N: STREET AND SANITARY SEWER IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2014.131 ITEM DESCRIPTION OF PAY NMI PART 1 - SANITARY SEWER 8' PVC SANITARY SEWER SDR 26. 20 - 25' DEEP 2 10' PV1, SALTMARY SEWER, SDR 26, 15' - 20' DEEP F S CUS ENGINEERING, inc. CO N tRAcr 1 HIS PERIOD TOTAL TO DATE 1 UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT LF 62 $ 12600 57,750 00 0 So 00 153,00 519,12500 LF 1,025 587,00 589,175 00 0 30.0) 1,054.00 591,698,00 3 HY' PVC SANITARY SEWER. SDII 26, 20' 25' DELP LF 315 589 00 $28,035 00 0 50.00 284 525,276 00 4 12" PVC SANITARY SEWER, SDR 26, 15' - 20' DEEP 10 500 592.00 546,000.00 0 $0,00 455 $45,540 00 12" PVC SANITARY SEWER, SDR 26, 20' . 25' DEEP LF 630 $94.00 559,220,00 0 5000 632 559,408 00 10" PVC SANITARY SEWER, SEM 26. TN CAM t4G LE 100 Sno oo $4288400 0 5000 100 $4.000 00 7 12" PVC SANITARY SEWER, SEM 26, IN CASING LE 120 $46 DO 55,400,00 0 50.00 120 55,400 00 20E STEEL CASING PIPE IJACIMADGERED) LF 100 $625,00 552,500,00 0 $0.00 100 552,500 00 9 24" STEEL CASING PIPE ITACMAUGERED) LE 120 3535,00 564,20000 0 50,00 120 564.200.00 10 PIPE FOUNDATION ROCIL LE 1,4E0 $0.10 5/ 40.00 0 SO DO 118 511,80 11 TEUVISING Lf 2,850 1200 55,70000 0 3000 0 $0.00 12 W DIAMETER SANITARY SEWER 81/3 EA 12 53,000.00 536,003.00 0 50,00 12 $36,010 00 1.3 4' DIAMETER EXCESS MANHOLE DEPTH IF 140 5125 00 $12600.00 0 $0.00 11/.7 514,712,50 14 10"X6" 091 WYE, SDR 26 EA 6 4101.00 52400.03 0 50.00 6 52,400.00 15 1206"LPVC WEL, SDR 26 EA 4 $460 LX) 51,840.00 0 50.00 6 52,160.00 16 6" PVC SCH 40 SANI TARY SEWER RISER if 85 $35.00 $1,975.00 0 3000 118 54130.00 17 6' PVC SCII 40 SANITARY SEWER SERVICE if 400 $37.00 512,600.00 0 MOO 389 512,448.00 18 PRECAST CONCRETE LERSEY BARRIERS AT HIGHWAY 5 TACKING PITS LS 1 54,500 00 54,50000 0 50 130 1 54,500,00 19 PRECAST CONCRETE JERSEY BARRIERS AT IRGHWAY 17 TACKING PITS IS 1 54,511000 $4,500.00 0 $0.00 I 54.800 00 20 CROSS EXISTING WATER SERVICE EA 7 5450.00 53150,00 0 50.00 7 53,150.03 21 EXPLORATORY DIGGING HR 5 5500.00 52,500 00 0 50,00 0 50.00 SUBTOTAL - PART 1 545028500 50.00 5451,759,30 PART 2 WATERMAIN TEMPORARY WATER SYSTEM LS 1 51,500.00 54500.00 0 50,00 1 S1,500 00 2 CONNECT To EX/SIM/GM WATER MAIN EA 3 5900 01 52,70003 0 $0.00 1 5900.00 3 CONNECT TO EXISTING 8" WATER MAIN EA 1 5950 00 $950 CO 0 50.00 1 5950.03 4 CUT IN 87 X 8" TEE EA 1 5460000 54500,00 0 5000 0 $0.00 5 REMOVE AND DISPOSE OE EXISTING GATE VALVE 64 BOX EA 3 51.500.00 $4,500 00 0 50.00 0 50.00 6 REMOVE AND REPLACE 6" GATE VAAVE & BOX EA 4 53,400.80 $13,600,00 0 $0.00 4 513,600 00 7 Rt MOVE AND REPLACE 8/ GATE VALVE & BOX EA 11 $3,900.00 542.900,00 0 $0.00 10 539,000,00 8 REMOVE AND DISPOSE OF EXISTING HYDRANT EA 5 5760 1/0 $3,800.00 0 S0,00 3 57,280,00 9 6' DIP CL. 52 WATER MAN LF 70 546.00 534000 0 50.00 30.5 5 4403.00 10 8" MP CL, 52 WATER MAIN LF 30 $53.00 $1,590 00 0 50,00 88 54,66400 11 6" GATE VALVE AND 130# EA 4 $1,450.00 55,600 00 0 50 00 _ 1 $1,450.00 12 HYDRANT EA 5 54000.00 520,000.00 0 50.00 3 S12,000.00 13 VALVE BOX EXTENSION LE 2 5260.00 5$211.00 0 50.00 0 50.00 14 HYDRANT EXTENSION LF 1 5600.0 5500,00 0 Sem 0 10,00 15 DUCTILE IRON FITTINGS LB 100 510.00 51.000.00 0 5000 94 $940,00 SUBTOTAL - PART 2 5105,780.00 5000 578,687.00 PART 3 . STORM SEWER 1 REMOVE ATM DISPOSE DE EXISTWG STORM SEWER LE 910 $10.00 59,100.00 0 50.00 942 59,020,00 2 REMOVE AND DISPOSE Of EXTSTING STORM SEWER MANHOLE EA a 5400.00 54200.00 0 50,00 a S2,200.00 1 POTHOLE EXISTING WATER MAIN EA 7 5450.09 53,150.00 0 $0.00 7 $3,150.00 4 12" RCP STORM SEWER, CLASS 5 if 70 540422 52,800,06 0 50.00 70 32,800.00 5 15111CP STORM SEWER, CLASS 5 iF 891 54200 $37,42200 0 1000 841 $37,422.00 6 18' RCP STORM SEWER. CIASS 5 tr 236 54 5.00 510,620.00 0 50.00 236 510,620.00 7 24" RCP STORNI SEWER, CLASS 4 IE 369 562206 S27,87800 0 50.00 369 522,878.00 8 12" RCP FLARED END SECTION INCE TRASH GUARD EA 2 590000 S 4800,00 0 50.00 2 51,800.00 9 18' RCP FLARED END SECTION INC1TRASH GUARD EA 2 51,050.00 52.100,00 0 50.00 2 52,100.00 10 24" RCP FEARED END SECTION INCE TRASH GUARD EA 1 51,400,00 51,4/0.0T 0 $0.00 1 51.400,00 11 RIP RAP, CLASS a CY 8 5115,00 59/0.00 0 50,00 5000 12 E'Xr CATCH BASIN EA 3 52400,00 56,300,1/0 0 50.00 $6,300.00 13 4' ETTA CATCH BASIN/MANHOLE EA 5 52.500.00 512.500.00 0 50.00 5 $12,500.00 14 S' DIA CATCH BASIN/MANHOLE EA 2 53,000.00 57.200 00 0 50.00 2 57.200.00 15 5' DIA CATCH 6ASIN/MANHOLE WA 51.41/ EA 1 54,350.00 $4,350.00 0 50.00 54,350 00 16 BULKHEAD 15/ REP STORM SEWER EA 5125.00 5125 00 0 1000 5125.00 17 BULKHEAD 18" RCP STORM SEWER EA 3 $15000 $150 00 0 Saw 3 5150,00 18 BULKHEAD 36' RCP STORM SEWER EA 1 5275.00 5225.00 0 50.00 5225,00 19 INLET PROTECDON EA 12 $175.00 57.100.00 50.00 3 $525.00 20 INSULATION SY 30 530 03 $900,00 $0.00 24 5720,00 21 POND EXCAVATION (F) CY 420 510.00 54,200.00 1600 420 54,200 00 22 INERTRATION SWALE EXCAVATION MT 42 675 510.00 $6,750.00 50.00 0 $0 00 23 SEED MIX 330 AND 04088760 ICH SY 1600 52 75 54,400.09 50.00 50.00 SUBIC/TM - PART 3 5144,590,00 50 03 5130,685.00 PART 4 . STREET IMPROVEMENTS 1 MOBILIZATION LS 590000.00 540,000.03 0,00 SO 00 0 75 567,500200 2 TRAFFIC CONTROL 15 53,090.00 $9,000 (4) 0 00 1066 0 75 $6, 7$0 00 CON RACT THIS PERIOD TOIAL TO DATE ITEM DESCRIPTION OF PAY ITEM UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 3 TEMPORARY ROCK CONSTRUCTIONENTRANCE EA 3 51.200,00 $3,60000 0.00 50.00 0 560000 4 CLEAR AND GRUB -TREES AND BRUSH LS 1 54.500.00 54,50000 400 54,50000 1 54,501.00 5 TEMPORARY ACCESS GRADING LS 1 $2.000.00 5000000 0.00 50,00 0 52.000,00 6 TEMPORARY ACCESS AGGREGATE BASE CLASS 5 TN 60 530,00 51,800.00 000 50,00 60 51800.00 7 TEMPORARY ACCESS MAINTENANCE HR 10 512501 51,250.00 0,01 5000 10 51,250.00 8 REMOVE TEMPORARY ACCESS LS 1 51,500.0u 51,50000 0.00 50,00 0 $0.00 9 REMOVE AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER LF 290 $600 $1,740A2 0.00 50,00 290 51.740.00 10 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT SY 9160 52.00 518,320.00 000 50,00 9,487 518,974 00 11 REMOVE AND DISPOSE OF EXISTING BJTUMINOUS PAVEMENT {DRIVEWA' SY 335 54 00 51,340 00 0,00 50.00 300 51,200 00 12 REMOVE AND DISPOSE OF EXISTING LIGHT RASE EA 4 5300,00 51,20000 000 50.00 0 5000 13 SALVAGE AND REINSTALL SIGN EA 8 5200.00 51,60000 0,00 50.00 0 50,00 14 SALVAGE AND REINSTALL MAR OROP806 £A 1 5250.00 5250 00 000 $0,00 0 50.00 15 SALVAGE AND REINSTALL RETAINING WAl€ LS 1 57,500.00 57,500,00 000 $0.00 0 50130 16 540165801-3040056165150114T LF 200 53 00 5600.00 0.00 5000 200 5600,00 17 COMMON EXCAVATION LP) CY 7750 59.00 569,75000 387,00 53,483.00 7,750 568,75000 18 SUBGRADE 1080181I014(L53 CY 340 512 DO 54,08000 0,00 50.00 216 52,592.00 19 SUBGRAD£ PREPARATION RS 2434 5465.00 $11,31810 0.04 518,50 24,34 $11.318.10 20 4" PERFORATED PVC DRAIN TILE WITH AGGREGATE AND WRAP LF 1000 512.00 512E30000 0,00 50.00 980 $11,760 CO 21 AGGREGATE BASE CLASS 5 TN 6380 510.50 566,990.00 597,63 57,325.64 6,380 5E6.989.79 22 SELECT GRANULAR BORROW{P'I CY 4090 510.00 S40,900 CO 0,00 $0,00 4,090 540,900.00 23 TYPE SP 9 5 BITUMINOUS WEARING COURSE MIXTURE 12,R) {5PW£42306 TN 800 $66.50 553,200.00 0.00 50,00 0 50.00 24 TYPE SR 12.5 BITUMINOUS NON WEARING COLIRSE MIXTURE (230 (SPNV• Tt4 1335 557.75 577 096.25 0,00 50.00 $10 $29,452.50 25 BITUMINOUS MATERIAL FOR TACK COAT GAL 565 52,00 51,13000 000 50.00 25 551100 26 ADJUST MN CASTING ,. STEEL RING (2015) EA 12 5450.00 55,400.00 0.00 50,00 0 50.00 27 ADJUST SALVE BOX (20151 EA 20 $250.00 55,000 00 000 50.00 0 50,00 28 8624 CONCRETE CURB AND GUTTER LE 4310 $10,77 546,418.7D 160300 517.26431 4,465 548.0E8.05 29 8612 CONCRETE CURB AND GUTTER LE 105 514,80 51,554,00 4300 5636,40 43 5634,40 30 CONCRETE PEDESTRIAN RAMP EA 12 5420.01 55.04000 2.00 584000 2 584000 31 5" CONCRETE SIDEWALK SF 13110 57 50 $45.885,00 12.468,00 543,638.00 12,468 543,638,00 32 8" COMMERCIAL CONCRETE 0RIVEWAY PAVEMENT (NIGH EARLY) SY 340 $7000 $23,800.00 331.00 523,170.00 331 523,170,07 33 6" CONCRETE FLUME SY 35 $50.00 $1,75000 0,00 50.00 0 $0-01 34 TRUNCATED DOME PANELS 5F 168 542,00 57,056.00 2800 51,176.00 28 $1.176,00 35 BITUMINOUS DRIVEWAY PAVEMENT SY 105 $5000 55.250.00 0.00 50.00 0 50.00 36 TYPE SP9.5 BITUMINOUS WEARING COURSE MIXTURE . TRAIL12,8((6PW TN 270 566,00 517,550.00 0.00 50.00 0 50.00 37 SODDING SY 5000 S4 25 521,25000 000 5000 50,00 38 IMPORT AND PLACE TOPSOIL BORROW {CV} CY 500 535,00 517,500.00 0,00 50.00 50-00 39 SEED & EROSION CONTROL 81ANKET SY 2000 53,25 55,500,00 0,00 $0.00 50.00 40 SEED & HYOROMULCH SY 5500 52.15 511.825.00 0.00 50 00 0 50130 41 SILT FENCE, WPC MACHINE SLICED LE WOO SI 95 51,950.00 0,00 $0.00 0 50,00 42 SILT FENCE, TYPE FLOATING L5 30 $22,50 $675.00 0.00 $0.00 0 $0,00 43 DITCH CHECK- BI0R0€L LF 200 $575 51,15000 0,00 5000 30 $372.50 44 STREET SWEEPING RR 15 5125.00 51.875.00 0.00 5000 0 50.00 45 SIGN PANELS, TYPE C 5F 6 $4500 5281.25 0,00 $000 0 $0.00 46 4" DOUBLE SOLID YELLOW LINE, EPDXY LE 2270 $1.50 534105,00 0,00 $0.00 50,00 47 4' S0110 WHITE LINE, EPDXY LF 110 $0,75 5B2.50 0.00 50.00 0 50,00 48 BIGHT TURN ARROW, TAPE EA P 5845.00 $845.00 0.00 50 00 O $0.00 SUBTOTAL- PART 5714,706.80 5102,051,95 5457,447,34 ALTERNATE NO 1- SANITARY SEWER SOUTH OF €H 5 3 CLEAR AND GRUB TREES AND BRUSH 15 1 $4,000.00 54,000,00 1 54,000.00 1 $4,000.00 2 REMOVE AND DISPOSE OE EXISTING STORM SEWER LF 20 510 DO 5200.00 0 50.00 0 $0,00 3 PATCH GRAVEL DRIVEWAY TN 200 520 CO $4,000.00 0 50.00 0 $0,00 4 18" CMP DRIVEWAY CULVERT IF 20 545.00 590000 0 sack 0 5000 18" CLOP FLARED END SECTION EA 2 5480 00 596000 0 $0,00 0 $0,00 6 15" PVC SANITARY SEWER, 5DR 26, 15' . 20' DEEP LF 625 $94.00 558,750.00 249 523,406.00 625 558,750 00 7 15" PVC SANITARY SEINER, 5DR 26, 20' 25' DEEP LE 1255 $96,00 5120460,00 • 1,080 5103,680.00 1,255 $120,480.00 8 14' PVC SANITARY SEWER, C905 DR 25, IN CASING LF 164 540.00 56,560,00 164 56.550.00 164 56,560.00 9 14" PVC SANITARY SEWER, C905 DR 25, 20 -, 25' DEEP LF 20 $76.00 51,52000 20 53,520.00 20 51,520,00 10 28" STEEL CASING PIPE (JACIGAUGERE01 LF 164 5565 00 597,560.00 60 533,900 CO 60 533.900.00 11 PIPE FOUNDATION ROCK LF 1000 S0,01 510.00 0 50.R0 0 50,00 12 1E163351340, LE 2051 5200 54.12200 0 50.00 0 50.03 13 4' DIAMETER SANITARY SEWER MIL EA 8 $3,20000 525,600.00 5 515,000.00 8 525,600.01 14 4' DIAMETER EXCESS 724048OLE DEPTH 1€" 115 6125.00 $14,375.00 68,6 $8.575,00 1092 513,550E30 25 50€106107o1041T3074 AC 5 51,200.00 56,000.00 0 50,00 0 5000 16 SILT FENCE, TYPE MACHINE SLICED Lf 300 51.95 558500 0 $0.00 0 $000 17 SEED AND BLANKET SY 1500 53,25 54,875.00 0 5000 0 $0.90 SUBTOTAL, ALTERNATE NO 1 5345,597 00 5197,641,00 5254,460.00 TOTALS - BASE CONTRACT $1,760,458.80 5299,692.95 51,383038.64 CHANGE ORDER NO. 1 COB 1 CONNECT TO EXISTING 6" 55AT£R MAIN EA .2.0 5900_00 -51,800 00 C01.7 CONNECT TO EXISTING 8" WATER MAIN EA 2.0 5950.00 51,900 00 001-3 CONNECT TO EXISTING 16" WATER MAIN 1A 1.0 51,500.00 51,500 00 C01-4 CUT IN 8' X8" TEE EA 10 $Z,600.00 -52,50000 COTS REMOVE AND DISPOSE Of EXISTING 8' WATER MAIN 17 875.0 $6.00 55,250.00 $a.a0 0 $0-00 50.00 2 $1,900.00 50 00 1 $1,600.00 50.00 0 50.00 554.00 884 55,304 00 ;TEM DESCRIPTION OF PAY ITEM 6801 (016 RE-MOvEANO DISPOSE OF COSTING GATE VALVE & BOx EA C014 16" DIP C1.51 WAILER MAIN 11 C01..8 8" GATE VALVE AND 110x 67, C01.9 16" BUTTERFLY VALVE AND BOx C01.10 DUCTILE IRON FITTINGS 10 CO1,11 DIP CL. 52 WATER MAIN 16 C01.12 10" HOPE OR 11 WATERNIAiN INSTALLED Br OiREC-DONAL DRILL iF TOTALS - CHANGE ORDER NO. 1 CHANGE ORDER NO. 2 c02-1 MANHOLE CORE DRILL LS (022 GEOTEXTILE FABRic sy TOTALS- CHANGE ORDER NO, 2 L5 CHANGE ORDER NO. 3 c03-1 30 INCH CASING PIPE pipE HAMMER TOTALS • CHANGE ORDER NO. 3 CHANGE ORDER NO. 4 c 04- 98.INcH CASING 8131 LF c04.2 DEDUCT 28 iNcH cAS1NG PER !Nor iNsTALLEDI LF TOTALS - CHANGE ORDER NO. 4 TOTALS REVISED CONTRACT CONTRACT THIS PERIOD TOTAL. 10 DATE QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY ANIOUNT 10 51,500 co $1.500 00 0 50.00 1 51.500.00 875,0 559 00 $60,375 00 0 $0.00 875 560,375.00 2.0 01.700.00 53.900.00 0 50 00 2 53,400.00 2 0 53,000,00 56,000 00 0 10.00 2 56,000.00 2.680 0 510 al 526,800,00 0 50,00 2,525 525,250.00 10.0 553.00 5530 00 0 50 00 9 5477 00 90 0 5178.00 516.020 00 0 50.00 0 50 00 5118,975.00 554.00 5105,806.00 10 53,825.00 9,940 0 51.85 53.825.00 SI& 389.00 $22,214.00 1.0 519,435.00 517,435 00 I 11,4 0 51.300,00 0065,00 1 53,825.00 9,940 518,389.00 522,214.00 1 53,825.00 9,940 518,389.00 522,219.00 519,435.00 I 519,435.00 I 519,435,00 519,935.00 5213.200.00 •558,780,00 $184,440.00 164 5213,200.00 0 50.00 5211200.00 519,435.00 164 5213,200.00 0 50.00 5219,200,00 $2,075,522.80 5554,595.95 51,743,691.64 TI II C11'). OF LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AYOR & COUNCIL COMMUNICATION DATE: CONSENT ITEM # 2015 Seal Coat Project — Accept Bids and Award Contract Ryan Sternpski, Assistant City Engineer Dean A. Zuleger, City Administrator Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works Adam Bell, City Clerk May 19, 2015 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda): Questions from Council to Staff ....... „.............. ..... ........Mayor Facilitates Public Input, if Appropriate.... Mayor Facilitates Call for Motion .......... ........... ...... ....................Mayor & City Council Discussion.... ...... ..... ............... ........ ..............,Mayor & City Council Action on ..... Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT: $143,866.80. 10 As itemized in this report below the total post -bid project cost for the 2015 Seal Coat Project is $149,366.80 to be paid tluough the General Fund (Fund No. 101-430-3120-42250). The project was authorized by the City Council on February 24, 2015 in the amount of $155,000. SUMMARY AND ACTION REOLTESTED: The City Council is respectfully requested to consider accepting contractor bids and awarding a contract for the 2015 Seal Coat Project. If pulled from consent, the recommended motion for this action is as follows: "Move to approve Resolution No. 2015-36 Accepting the Bids and Awarding a Contract to Pearson Bros., Inc. in the amount of $200,049.52 for the 2015 Seal Coat Project; which includes the alternate bid for Lake Elmo in the amount of $143,866.80 and the base bid for West Lakeland in the amount of $56,182.72." -- page 1 -- City Council Meeting [Consent Agenda Item H] May 19. 2015 LEGISLATIVE IIISTORY/BACKGROUND INFORMATION: Bids were received, publicly opened, and read aloud on May 7, 2015. FOCUS Engineering, Inc. has prepared and attached the Tabulation of Bids and a Letter of Recommendation for the award of the contract. The City received two (2) bids for this project, with Pearson Bros., Inc. providing the lowest bid amount of $1.21 per square yard for the base bid and $1.32 per square yard for the alternate bid. The Engineer's post -design construction cost estimate for the base bid was $1.25 per square yard and $1.35 per square yard for the alternate bid. This project will be completed jointly with West Lakeland Township with the Township reimbursing Lake Elmo their portion of the construction cost; with West Lakeland at $56,182.72 (28.1 %). West Lakeland will also pay Lake Elmo S3,000 for engineering and administration fees once the Lake Elmo City Council accepts the bids and awards the construction contract. Construction observation services will be contracted directly by each jurisdiction for the work performed on their streets. The post -bid construction estimate for Lake Elmo is $143,866.80 (71.9%) for the alternate bid, which includes higher performing asphalt (CRS-2P) to provide a better product and to reduce resident complaints. The total engineering design, bidding and construction services is estimated to be $8,500 less $3,000 to be reimbursed by West Lakeland Township. The Lake Elmo total project cost is therefore estimated to be $149,366.80. RECOMMENDATION: Staff is recommending that the City Council approve Resolution No. 2015-36, thereby accepting the bids and awarding a Contract to Pearson Bros., Inc. If pulled from consent, the recommended motion for this action is as follows: "Move to approve Resolution No. 2015-36 Accepting the Bids and Awarding a Contract to Pearson Bros., Inc. in the amount of $200,049.52 for the 2015 Seal Coat Project; which includes the alternate bid for Lake Ebno in the amount of $143,866.80 and the base bid for West Lakeland in the amount of $56,182.72." ATTACHMENT(S): 1. Resolution No. 2015-36. 2. Engineer's Letter of Award Recommendation and Tabulation of Bids. 3. Project Schedule. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2015-36 A RESOLUTION ACCEPTING THE BIDS AND AWARDING A CONTRACT FOR THE 2015 SEAL COAT PROJECT WHEREAS, pursuant to an advertisement for bids for the 2015 Seal Coat Project, bids were received, opened, and tabulated according to law, and bids were received complying with the advertisement; and WHEREAS, bids were tabulated, checked and summarized to verify that all requirements of the submittals were met; and WHEREAS, the project engineer reviewed the bids and has provided a letter recommending the award of the contract to the lowest responsible bidder, Pearson Brothers, Inc., in the amount of $200,049.52. NOW, THEREFORE, IT IS HEREBY RESOLVED, That the Mayor and City Clerk are hereby authorized and directed to enter into a Contract in the accordance with the above ordered Project, in the amount of the Contractor's lowest responsible bid, and according to the plans and specifications thereof approved by the City Council. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE NINETEENTH DAY OF MAY 2015. CITY OF LAKE ELMO By: Mike Pearson Mayor (Seal) ATTEST: Adam Bell City Clerk Resolution No. 2015-36 ENGINEERING, inc. Cara Geheen�E. Jack Griffin, P.E. Ryan StempskiP.E. Chad |sakzon,P.E. Honorable Mayor and City Council City of Lake Elmo, Minnesota 2Ul5Seal Coat Project City ofLake Elmo, Minnesota FOCUS Project No. ZOlIl17 651300.4I61 651.300.4264 651.300.4267 651.300.4283 Dear Mayor and City Council: Bids for the 2015 Seal Coat Project were received on May 7, 2015, at 3:00 PM with the following results: Contractor Base Bid Alternate Bid Pearson 8nos.,Inc. City ofLake Elmo $131,877.90 $143,866.80 West Lakeland Tom/nshia $56'18272 $61,29024 TOTAL: $188,060.6I $205'167.04 Allied Blacktop Co. City ofLake Elmo $140597.10 $151,496.10 West Lakeland Township $59,897.28 $64540.48 TOTAL: $I00,494.38 $216,036,58 Acomplete Tabulation nfBids benclosed for your information. VVerecommend that you award the Contract to the lowest responsible bidder, Pearson Brothers, Inc. in the total amount of $200,049.52 for their alternate bid to Lake Elmo in the amount of $143,866.80; and base bid for West Lakeland in the amount of $56,182.72. Please contact me with any questions you may have. Sin«'_Y Ryan -,Stemcbk[ Project Engineer Enclosure cc Jack Griffin, City Engineer TABULATION OF BIDS 201S SEAL COAT PROJECT CITY OF LAKE ELMO, WEST LAKELAND TWP 9 BAYTOWN TWP PROJECT NO. 2015.117 BIDS OPENED: MAY 7, 2015, AT 3:00 PM BASE BID ICR5-2 EMULSIFIED ASPHALT) ENGINEER'S ESTIMATE ENGINEERING, inc. Pearson Bros., Inc. Allied Blacktop Company Astech Corp. Fahrner Asphalt ITEM NO, DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT CITY OF LAKE ELMO 1 BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK 108,990 SY 5 1.25 5 136,237.50 5 1.21 5 131,877.90 $ 1.29 5 140,597.10 CITY OF WEST LAKELAND 2 BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK 46,432 SY $ 1.25 $ 58,040.00 $ 1.21 $ 56,182.72 5 1.29 5 59,897.28 TOTAL $ 194.277.50 5 188,060.62 $ 200,494.38 ALTERNATE BID NO.1 (CRS2P EMULSIFIED ASPHALT) ITEM NO, DESCRIPTION Did Not Submit Did Not Submit Did Not Submit Did Not Submit ENGINEER'S ESTIMATE Pearson Bros, Inc. Allied Blacktop Company Astech Corp. Fahrner Asphalt UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT CITY OF LAKE ELMO 1 BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK 108,990 SY $ 1.35 5 147,136.50 $ 1.32 $ 143,866.80 $ 1.39 $ 151,496.10 CITY OF WEST LAKELAND 2 BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK 46,432 SY 5 1.35 5 62,683.20 5 1.32 $ 61,290.24 5 1.39 $ 64,540.48 TOTAL $ 209,819.70 5 205,157.04 5 216,036,58 Did Not Submit Did Not Submit Did Not Submit Did Not Submit CITY 0FLAKE ELM0 2U16SEAL COAT PROJECT PROJECT NO, ZO15.117 PROJECT SCHEDULE February Z4,2O15 Council orders preparation ofPlans and Specifications. April 7,2OlS Presentation nfPlans and Specifications, Council Approves Plans and Specifications and Orders Advertisement for Bids, Apri|1Q 2015 Placement ufAdvertisement for Bids, —Qakdu|e'LakeElmo Review. Publication onApril I5 — Quest [DN.Publication onApril 8 May 7,Z0lS Receive Contractor bids. May 19,2Ol5 City Council accepts bids and awards Contract. May ZZ,201S Process and send out Contract Documents. June 11, 2015 Receipt of Contractor's Bonds/Legal Review. June l6,ZOl5 Conduct Pre -Construction Meeting and Issue Notice to Proceed. June 17, 2015 Contractor begins Work. July 17, I015 Substantial Completion of Work (including sweeping of excess aggregate). August 31,ZOl5 Final Completion pfWork (including Punch|istand final documentation). LAkIETCN/10 MAYOR & COUNCIL COMMUNICATION DATE: CONSENT ITEM# AGENDA ITEM: 2015 Bi-annual Payments to City Council SUBMITTED BY: Council Member Smith THROUGH: Cathy Bendel, Finance Director May 19, 2015 SUGGESTED ORDER OF BUSINESS: Introduction of Item ...... ...... City Administrator Administrator Questions from Council to Staff. ..... ...................„... ........ ........Mayor Facilitates Call for Motion ........ Mayor & City Council Mayor & City Council Action on Facilitates 11 SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve the processing dates for the payment of the 2015 salaries to the City Council. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Per the Lake Elmo City ordinance, the payment of salaries to the City Council shall be "paid semi- annually, or more frequently, as directed by the Council." Historically, the salaries for the City Council have been paid in June and December. Since the salaries are processed through the payroll system, the Finance Director would ask the Mayor which payroll cycle in each of those months he (as the department head) would approve them to be paid. The previous Mayor approved paying of the City Council on the first payroll cycle of each of the months mentioned. It needs to be noted that in the past there was no second meeting in Deceinber. The current Mayor's preference is to pay after all time has been served for which the compensation is covering; thus the payment's being processed with the second payroll cycle in each of those months. -- pave 1 -- City Council Meeting [Consent Agenda Item #1 I] May 19, 2015 Occasionally in the past a City Council member would request the bi-annual payments to be paid earlier than planned, in which case the payments were made earlier (ie: 1 installment for 2014 was paid on the 5/29/14 payroll run). RECOMMENDATION: Based on the aforementioned, it has been requested that the bi-annual compensation payments for 2015 to the City Council be made on the first payroll cycle in the months of June and December for 2015 (June 11, 2015 and December 10, 2015). This will provide clear expectations for the City Council as well as the payroll processing staff. ATTACHMENT: 1. Lake Elmo Code §31.09 on Payment of Salaries -- page 2 -- CHAPTER 31: CITY OFFICIALS Page 1 of 1 Lake Elmo, MN Code of Ordinances § 31.09 PAYMENT OF SALARIES. The salaries provided by §§ 31.01et seq. shall he paid semi-annually, or more frequently, as directed by the Council. (1997 Code, § 200.01) http://www.amlegal.comialpscripts/get-content.aspx 5/15/2015 TI CIT1' 01' LAKE ELMO AYOR & COUNCIL COMMUNICATION DATE: CONSENT ITEM # AGENDA ITEM: Easement Encroachment Agreement — 5500 Hilltop Ave SUBMITTED BY: Joan Ziertman, Planning Program Assistant THROUGH: Dean Zuleger, City Administrator REVIEWED BY: Rick Chase, Building Official Adam Bell, City Clerk May 19, 2015 SUGGESTED ORDER OF BUSINESS(if removed from consent agenda): Introduction of Item ..... . ..... Staff Report/Presentation.......................... ....... ........... ...... .........................Staff Questions from Council to Staff Mayor Facilitates Call for Motion ..... ..... ......... ........ Mayor & City Council Discussion ....... ....... Mayor & City Council Action on ....... ..... ..... Mayor Facilitates 12 POLICY RECCOMENDER: Staff recommends that the City Council approve the encroachment agreement for John & Nancy Olker at 5500 Hilltop Avenue N as part of tonight's consent agenda. FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to authorize as part of tonight's consent agenda, the execution of an easement encroachment agreement. The City has received a request to install a fence within a drainage and utility easement area at 5500 Hilltop Avenue from John & Nancy Olker. Approval of the requested improvement within the City's drainage and utility easements would allow the property owners to construct the requested improvement within the City's drainage and utility easements located on their private property. Staff is recommending that the City Council approve the easement encroachment agreement as part of the Consent Agenda. If the City Council removes the item froni the Consent Agenda, the recommended action can be completed through the.following motion: page 1 -- City Council Meeting [Consent Agenda Item 12J May 19, 2015 "Move to approve the easement encroachment agreement for John & Nancy Olker, 5500 Hilltop Avenue N to install a fence )vithin the City's drainage and utility easement." LEGISLATIVE HISTORY: The City holds easements of different sizes and for different purposes on many residential and commercial properties throughout the City. When a resident is interested in putting a structure within an easement, the city has requested the property owner provide a site plan showing where the improvement is proposed to be located, a detail of what the improvement will look like and how it will function. After that information is received, staff reviews the proposed improvement and the use of the easement to determine if the proposed improvement will impede the functionality of the easement. If staff determines that the improvement will not negatively impact the functionality of the easement, an approved building pen -nit showing the requested work and an Easement Encroachment Agreement is needed before the work may commence. The Easement Encroachment Agreement that has been submitted for Council consideration is for a fence and has been reviewed by planning staff The proposed fence meets all city code requirements and Staff would have otherwise authorized construction of the fence if it did not encroach into a drainage and utility easement. BACKGROUNDD INFORMATION (SWOT): Strengths: The easement encroachment agreement is a legal document that has been signed by all property owners seeking to install improvements within an easement. The document, among other things, indemnifies the city from responsibility if damage occurs to the improvement or if it needs to be removed at some point in the future. Weaknesses: None Opportunities: None Threats: None RECOMMENDATION: Based on the aforementioned, Stall is reconimending that the City Council approve the easement encroachment agreement as part of the Consent Agenda. If the City Council removes the item from the Consent Agenda, the recommended action can be completed through the following motion; "Move to approve the easement encroachment agreement for John & Nancy Olker to install a fence within the City's drainage and utility easement." -- page 2 -- TI CITY of, LAKE ELM AYOR & COUNCIL COMMUNICATION DATE: CONSENT ITEM # AGENDA ITEM: Easement Encroachment Agreement — 9906 Tapestry Road SUBMITTED BY: Joan Ziertman, Planning Program Assistant THROUGH: Dean Zuleger, City Administrator REVIEWED BY: Rick Chase, Building Official Adam Bell, City Clerk a 19, 2015 13 SUGGESTED ORDER OF BUSINESStif removed from consent agenda): - Introduction of Item ............... ..... ..... __Staff Report/Presentation Questions from Council to Staff Mayor Facilitates Call for Motion .................... ...... ..................... ......... ..... Mayor & City Council Discussion ....... ........................ .......... ...........„................. Mayor & City Council - Action on Motion... ........... . ....... ...... Mayor Facilitates POLICY RECCOMENDER: Staff recommends that the City Council approve the encroachment agreement for Chad & Katie Carney at 9906 Tapestry Road N as part of tonight's consent agenda. FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to authorize as part of tonight's consent agenda, the execution of an easement encroachment agreement. The City has received a request to install a fence & pool decking within a drainage and utility easement area at 9906 Tapestry Road N from Chad & Katie Carney. Approval of the requested improvement within the City's drainage and utility easements would allow the property owners to construct the requested improvement within the City's drainage and utility easements located on their private property. Staff is recommendingthat the City Council approve the easement encroachment agreement as part of the Consent Agenda. lf the City Council removes the itemfrom the Consent Agenda, the recommended action can be completed through the, following motion: -- page 1 -- City Council Meeting [Conseur.4genda [ten? 13] May 19, 2015 "Move to approve the easement encroachment agreement for Chad & Katie Carney, 9906 Tapestry Road N to install a fence & pool decking within the City's drainage and utility easement." LEGISLATIVE HISTORY: The City holds easements of different sizes and for different purposes on many residential and commercial properties throughout the City. When a resident is interested in putting a structure within an easement, the city has requested the property owner provide a site plan showing where the improvement is proposed to be located, a detail of what the improvement will look like and how it will function. After that information is received, staff reviews the proposed improvement and the use of the easement to deten-nine if the proposed improvement will impede the functionality of the easement. If staff determines that the improvement will not negatively impact the finictionality of the easement, an approved building pen -nit showing the requested work and an Easement Encroachment Agreement is needed before the work may commence. The Easement Encroachment Agreement that has been submitted for Council consideration is for a fence & pool decking and has been reviewed by planning staff The proposed fence & pool decking meets all city code requirements and Staff would have otherwise authorized construction of the fence and pool decking if it did not encroach into a drainage and utility easement. BACKGROUND INFORMATION (S)YOT); Strengths: The easement encroachment agreement is a legal document that has been signed by all property owners seeking to install improvements within an easement. The document, among other things, indemnifies the city from responsibility if damage occurs to the improvement or if it needs to be removed at some point in the future. Weaknesses: None Opportunities: None Threats: None RECOMMENDATION: Based on the aforementioned, Staff is recommending that the City Council approve the easement encroachment agreement as part of the Consent Agenda. If the City Council removes the item from the Consent Agenda, the recommended action can be completed through the )(Mowing 17106011: "Move to approve the easement encroachment agreement for Chad & Katie Carney to install a fence & pool decking within the City's drainage and utility easement." -- page 2-- - Ti ( Try ( LAKE ELN 0 AYOR & COUNCIL COMMUNICATION DATE: CONSENT ITEM # AGENDA ITEM: Easement Encroachment Agreement — 11647 5 SUBMITTED BY: THROUGH: REVIEWED BY: Joan Ziertman, Planning Program Assistant Dean Zuleger, City Administrator Rick Chase, Building Official Adam Bell, City Clerk I' Street N SUGGESTED ORDER OF BUSINESS(if removed from consent a2endal: May 19, 2015 Introduction of Item ................................ ......... . ..... . ..... .......... ...... ............. 14 ...Staff Report/ Presentation ........ .................. ........ ....... Staff Questions from Council to Staff Mayor Facilitates Call for Motion .......................................................... ..... Mayor & City Council Discussion ...... Mayor & City Council Action on Motion ..... ...... ............. Mayor Facilitates POLICY RECCOMENDER: Staff recommends that the City Council approve the encroachment agreement for Nicholas and Christi Frattalone at 11647 58th N as part of tonight's consent agenda. FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to authorize as part of tonight's consent agenda, the execution of an easement encroachment agreement. The City has received a request to install a fence within a drainage and utility easement area at 11647 58th Street N Avenue from Nicholas and Christi Frattalone. Approval of the requested improvement within the City's drainage and utility easements would allow the property owners to construct the requested improvement within the City's drainage and utility easements located on their private property. Staff is recommending that the City Council approve the easement encroachment agreement as part of the Consent Agenda. ifthe City Council removes the item from the Consent Agenda, the recommended action can be completed through the following motion: -- Page City Council Meeting [Consent Agenda Item 14] May 19, 2015 "Move to approve the easement encroachment agreement for Nicholas and Christi Frattalone, 11647 58'h Street N to install a fence within the Cily's drainage and utility easement." LEGISLATIVE HISTORY: The City holds easements of different sizes and for different purposes on many residential and commercial properties throughout the City. When a resident is interested in putting a structure within an casement, the city has requested the property owner provide a site plan showing where the improvement is proposed to be located, a detail of what the improvement will look like and how it will function. After that information is received, staff reviews the proposed improvement and the use of the easement to determine if the proposed improvement will impede the functionality of the easement. If staff determines that the improvement will not negatively impact the functionality of the easement, an approved building permit showing the requested work and an Easement Encroachment Agreement is needed before the work may commence. The Easement Encroachment Agreement that has been submitted for Council consideration is for a fence arid has been reviewed by planning staff The proposed fence meets all city code requirements and Staff would have otherwise authorized construction of the fence if it did not encroach into a drainage and utility easement. BACKGROUND INFORMATION (SWOT): Strengths: The easement encroachment agreement is a legal document that has been signed by all property owners seeking to install improvements within an easement. The document, among other things, indemnifies the city from responsibility if damage occurs to the improvement or if it needs to be removed at some point in the future. Weaknesses: None Opportunities: None Threats: None RECOMMENDATION: Based on the aforementioned, Staff is recommending that the City Council approve the easement encroachment agreement as part of the Consent Agenda. If the City Council removes the item from the Consent Agenda, the recommended action can be completed through the following 1710ti011: "Move to approve the easement encroachment agree,nentjor Nicholas and Christi Frattalone to install a fence within the City's drainage and utility easenzent." -- page 2 --