HomeMy WebLinkAboutItem 7 - 1-Pumphouse No 4 - Pay Request No 8 (Final) AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: June 9, 2015 CONSENT ITEM # 7 AGENDA ITEM: Pumphouse No. 4 – Pay Request No. 8 (Final)
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT:
None. Final payment is proposed in accordance with the Contract for the project. Payment
remains within authorized contract amount and approved change orders for the project. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider, as part of the Consent Agenda, accepting
the improvements and approving Pay Request No. 8 (Final) for the Pumphouse No. 4 Improvements. The work has been reviewed by the Engineer and is fully completed in accordance with the Contract, Plans and Specifications and Change Orders. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to accept the improvements for the Pumphouse No. 4 Improvements and approve Pay
Request No. 8 (Final) to Total Mechanical Services, Inc. in the amount of $38,252.06.”
City Council Meeting [Consent Agenda Item 7]
June 9, 2015
-- page 2 --
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Total Mechanical Services, Inc., the Contractor for the project, has completed the Pumphouse No. 4 Improvements in accordance with the construction contract awarded by the council on February 18, 2014. The Project Engineer has prepared a Certification of Completion indicating
that all work is completed including all punchlist items and is recommending the acceptance of
the improvements and release of the final retainage. Project acceptance will initiate the one-year warranty period for the improvements. The one-year warranty will begin on June 9, 2015 and will extend through June 8, 2016.
The final total construction costs for the project is $765,041.25 which is 2.2% over the original
contract amount of $748,640.00. Added project costs were primarily due to the increased amount topsoil borrow and select granular borrow material used onsite. A greater amount of topsoil was imported to the site than was originally planned due to the lack of existing topsoil which could be salvaged on site. Extra select granular borrow material was imported to make soil corrections
under the footing of the building. Soil corrections were needed to replace unforeseen poor soil
conditions. The project is being partially funded through the MN-DEED water system grant. A breakdown of the project costs compared with the previously approved budget is shown below. Post Construction Costs Authorized Project Budget Costs
Total Project Costs: $977,400 $977,400
Funding Source:
DEED Water Agreement Funds: $263,516 $260,000
Water Enterprise Funds: $713,884 $717,400
Release of final payment is contingent upon the Contractor submitting final lien waivers. RECOMMENDATION:
Staff is recommending that the City Council consider, as part of the Consent Agenda, accepting the improvements for the Pumphouse No. 4 Improvements and approving Pay Request No. 8 (Final) in the amount of $38,252.06. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to accept the improvements for the Pumphouse No. 4 Improvements and approve Pay
Request No. 8 (Final) to Total Mechanical Services, Inc. in the amount of $38,252.06.” ATTACHMENT(S): 1. Certificate of Completion. 2. Partial Pay Estimate No. 8 (Final).