HomeMy WebLinkAboutItem 12 - EP Street Imp-Award Bid AGENDA
MAYOR & COUNCIL COMMUNICATION
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DATE: July 7, 2015 REGULAR ITEM # 12 AGENDA ITEM: Eagle Point Boulevard Street and Utility Improvements – Accept Bids and Award Contract SUBMITTED BY: Ryan Stempski, Project Engineer
THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director
Mike Bouthilet, Public Works
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .................................................................................. City Engineer
- Report/Presentation………………………………………… .................. City Engineer
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: $1,249,494.09. Approval of this resolution commits the council to entering into a construction contract for the project with a construction contract amount of $1,249,494.09. In accordance with the City’s
Special Assessment Policy this improvement will be 100% assessed by the abutting commercial
properties. However, the post bid project costs now exceed the preliminary assessment amounts by $61,600.
City Council Meeting [Regular Agenda Item 12]
July 7, 2015
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SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider accepting contractor bids as presented and award a contract for the Eagle Point Boulevard Street and Utility Improvements. The recommended motion for this action is as follows:
“Move to approve Resolution No. 2015-55, Accepting Bids and Awarding a Contract to Miller
Excavating, Inc. in the amount of $1,249,494.09
for the Eagle Point Boulevard Street and Utility Improvements.” LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Bids were received, publicly opened, and read aloud on Tuesday, June 30, 2015. The City’s design consultant has prepared and attached the Tabulation of Bids and a letter of recommendation for the award of the contract. The City received seven bids for this project,
with Miller Excavating, Inc. providing the lowest bid in the amount of $1,249,494.09. The
feasibility report construction cost estimate was $938,000 for the street and storm sewer and $79,000 for the sanitary sewer construction for a total construction estimate of $1,017,000. The watermain construction costs were not included in the feasibility report, but would be paid from the water enterprise fund to extend trunk watermain to the north side of Eagle Point Boulevard as
part of this project.
After deducting the watermain project costs (enterprise fund), deducting the sanitary sewer project costs (to be paid in full by the Inwood development), reducing the project contingency from 10% to 2.5%, and applying the job to date engineering cost savings, the project job to
completion overage is estimated at $61,600. Because the street and storm sewer costs were 100%
assessed and the preliminary assessment amounts have been determined, the overage amount of $61,600 will need to be funded by the City for the project to move forward. The City Engineer will present the cost details at the council meeting and will identify potential
value engineering opportunities that may be pursued should the project be approved for
construction. The City Council approved the Plans and Specifications for the Eagle Point Boulevard Street and Utility Improvements on June 2, 2015, and authorized staff to advertise the Project for bids. The
Project was advertised on QuestCDN.com and in the Oakdale-Lake Elmo Review in accordance
with the Minnesota Competitive Bidding requirements. The improvements include:
• Reconstruction of Eagle Point Boulevard from CSAH 13 to Hudson Boulevard.
• Placement of granular drainage subbase with draintile to address frost heaving actions from underlying soils.
• Extension storm sewer system and additional catch basins to improve surface drainage.
• Extension of sanitary sewer to provide service to the Inwood Development.
• Extension of watermain to provide a connection point for future trunk watermain along Inwood Avenue.
City Council Meeting [Regular Agenda Item 12]
July 7, 2015
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RECOMMENDATION: Staff is recommending that the City Council approve Resolution No. 2015-55, thereby accepting bids and awarding a contract to Miller Excavating, Inc., in the amount of $1,249,494.09, for the Eagle Point Boulevard Street and Utility Improvements. The recommended motion for this
action is as follows:
“Move to approve Resolution No. 2015-55, Accepting Bids and Awarding a Contract to Miller Excavating, Inc. in the amount of $1,249,494.09 for the Eagle Point Boulevard Street and Utility Improvements.” ATTACHMENT(S): 1. Resolution No. 2015-55 Accepting Bids and Awarding a Contract. 2. Tabulation of Bids and Engineer’s Letter of Award Recommendation.
3. Project Schedule.