HomeMy WebLinkAboutItem 17 - Interim Clerk
MAYOR & COUNCIL COMMUNICATION
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DATE: July 7, 2015
REGULAR
ITEM # 17 AGENDA ITEM: Appointment of an Interim City Clerk
SUBMITTED BY: Beckie Gumatz, Deputy Clerk THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: Adam Bell, City Clerk/Assistant City Administrator
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Staff SUMMARY AND ACTION REQUESTED:
Plan A cities are required to appoint a city clerk. As both the city clerk and deputy clerk have
resigned their positions, staff recommends that an interim clerk be appointed until a replacement is appointed. The city is currently interviewing potential candidates for the clerk position, but it is not expected to be filled until mid-July.
The recommended motion for this action is as follows:
“Move to appoint _____________________ as Interim City Clerk, effective July 8, 2015, until a full-time City Clerk is appointed.”
LEGISLATIVE HISTORY:
The city clerk has numerous responsibilities. Some duties are found in general areas of law, such as state election laws. Others are scattered throughout the statutes, setting forth a specific process or procedure the clerk must follow.
City Council Meeting [Regular Agenda Item 17]
July 7, 2015
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Plan A city clerks have several specific duties. By statute, the clerk is required to:
• Provide notice of each regular and special meeting
• Record the proceedings of each regular and special meeting
• Notify officials of their election or appointment to office
• Certify to county auditor all appointments and results of city elections
• Keep a minute book containing all of the city council proceedings
• Keep an ordinance book recording all of the ordinances passed by the council
• Act as custodian of city’s seal and records
• Sign all official city papers
• Post and publish notices, ordinances and resolutions as may be required
• Perform such other duties as may be imposed by the council. RECOMMENDATION: It is recommended that council appoint someone to fill the City Clerk vacancy until a replacement is hired:
“Move to appoint _________________________ as Interim City Clerk, effective July 8, 2015,
until a full-time City Clerk is appointed.”