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HomeMy WebLinkAboutItem 12 - Approve Ironwood Trail Ditch Cleaning Agenda Item MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: July 21, 2015 REGULAR ITEM # 12 AGENDA ITEM: Stormwater Drainage Improvements – Approve Ditch Cleaning at 8690 and 8702 Ironwood Trail N SUBMITTED BY: Ryan Stempski, Assistant City Engineer THROUGH: Julie Johnson, City Clerk REVIEWED BY: Jack Griffin, City Engineer Mike Bouthilet, Public Works Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS: - Introduction of Item .................................................................................. City Engineer - Report/Presentation .................................................................................. City Engineer - Questions from Council to Staff ......................................................... Mayor Facilitates - Public Input, if Appropriate .............................................................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Engineering / Public Works. FISCAL IMPACT: $5,962.50. The City obtained a quote from Miller Excavating, Inc. in the amount of $5,962.50 to remove sediment that is blocking drainage of the ditch along the property line of 8690 and 8702 Ironwood Trail N. Ditch cleaning/restoration is funded through Surface Water Management Fund. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving the ditch cleaning at 8690 and 8702 Ironwood Trail N and awarding a construction contract to Miller Excavating, Inc. in the amount of $5,962.50 to complete the work. The recommended motion for this action is as follows: “Move to approve ditch cleaning at 8690 and 8702 Ironwood Trail N and award a construction contract to Miller Excavating, Inc. in the amount of $5,962.50.” City Council Meeting [Regular Agenda Item X] July 21, 2015 -- page 2 -- LEGISLATIVE HISTORY/BACKGROUND INFORMATION: A culvert under Ironwood Trail N collects drainage from a portion of the Tablyn Park Neighborhood including the public street right-of-way and discharges along the property line of 8690 and 8702 Ironwood Trail N. A 10-foot wide drainage and utility easement exists along this property line to facilitate drainage. Sediment deposit over time has filled in the ditch restricting the intended drainage path and creating standing water within the easement and adjacent properties. The sediment needs to be removed to restore a positive grade. The ditch grading work would consist of approximately 100 feet of sediment removal blending into the existing grades and re-establishing turf in the disturbed area. Public Works did not have time and equipment available to complete the work and requested Engineering to obtain a contractor for this improvement. Due to the small size of the project it was a challenge to get contractors to provide a quote, therefore only one quote has been obtained. Miller Excavating, Inc. was recently awarded a street reconstruction project in Lake Elmo, therefore they will have crews mobilized in the area and were willing to take on the added work. Attached are right of entry forms signed by each property owner to allow the work to be completed and restored as necessary to facilitate drainage along their shared property line. Both property owners have requested the work to be completed for several years and are concerned about the standing water along the ditch that is currently blocked by excess sediment. We have detailed the scope of work to be completed in the right of entry forms and have communicated with the property owners. RECOMMENDATION: Staff is recommending that the City Council approve the ditch cleaning at 8690 and 8702 Ironwood Trail N and award a construction contract to Miller Excavating, Inc. in the amount of $5,962.50 to complete the work. The recommended motion for this action is as follows: “Move to approve ditch cleaning at 8690 and 8702 Ironwood Trail N and award a construction contract to Miller Excavating, Inc. in the amount of $5,962.50.” ATTACHMENT(S): 1. Construction Contract with Miller Excavating, Inc. 2. Waiver of Trespass / Right of Entry Agreement for 8690 Ironwood Trail N. 3. Waiver of Trespass / Right of Entry Agreement for 8702 Ironwood Trail N.