HomeMy WebLinkAbout2015 Seal Coat - Pay Request No 1 (Final) AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: 08/04/2015 CONSENT ITEM # 8 AGENDA ITEM: 2015 Seal Coat Project – Pay Request No. 1 (Final)
SUBMITTED BY: Ryan Stempski, Assistant City Engineer
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering. FISCAL IMPACT: Decrease of $3,066.36.
Final payment is proposed in accordance with the Contract for the project. Final payment is $3,066.36 less than the original contract amount of $143,866.80 for Lake Elmo’s portion of the work (joint project with West Lakeland Township). In addition, the project at completion remains within the authorized total project budget amount of $155,000 authorized by the City
Council on February 24, 2015.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 1 (Final) for
the 2015 Seal Coat Project. If removed from the consent agenda, the recommended motion for
the action is as follows:
City Council Meeting [Consent Agenda Item X]
August 4, 2015
-- page 2 --
“Move to approve Pay Request No. 1 (Final) to Pearson Brothers, Inc., in the amount of $192,554.56, for the 2015 Seal Coat Project; which includes $140,800.44 for work completed
in the City of Lake Elmo; and $51,754.12 for work completed in West Lakeland Township.”
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
The 2015 Seal Project has been fully completed. The Project Engineer has prepared a Certificate of Completion and is recommending acceptance of the improvements and release of the final retainage. The one year warranty period will begin on August 4, 2015, and will extend to August 4, 2016.
Final payment in the amount of $192,554.56 has been requested by the Contractor, Pearson Brothers, Inc., based upon the work completed. The original Contract amount was $200,049.52; including $143,866.80 for work in Lake Elmo and $56,182.72 for work in West Lakeland Township. The work actually completed for Lake Elmo streets was $140,800.44, or $3,066.36
(2.13%) less than the original Contract amount. Per the Joint Services Agreements: West
Lakeland Township will be invoiced $51,754.12 for their portion of the construction costs. The final total project cost for the Lake Elmo portion of the project, including construction and engineering was $146,300.44; $140,800.44 in construction and $5,500 ($8,500 total - $3,000
reimbursed by West Lakeland) for design and construction engineering services.
RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 1 (Final) for the 2015 Seal Coat Project. If removed from the consent agenda,
the recommended motion for the action is as follows:
“Move to approve Pay Request No. 1 (Final) to Pearson Brothers, Inc., in the amount of $192,554.56, for the 2015 Seal Coat Project; which includes $140,800.44 for work completed in the City of Lake Elmo; and $51,754.12 for work completed in West Lakeland Township.” ATTACHMENT(S): 1. Certificate of Completion.
2. Pay Estimate No. 1 (Final).