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Home My WebLink About#11 2016 Streets-Authorize Feasiblity Report AGENDA MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: August 4, 2015 REGULAR ITEM # 10 AGENDA ITEM: 2016 Street Improvements – Authorize Preparation of a Feasibility Report SUBMITTED BY: Ryan Stempski, Assistant City Engineer THROUGH: Clark Schroeder, Interim City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works SUGGESTED ORDER OF BUSINESS: - Introduction of Item .................................................................................. City Engineer - Report/Presentation………………………………………… .................. City Engineer - Questions from Council to Staff ............................................. Mayor Facilitates - Public Input, if Appropriate………………………………….Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: $10,800 If authorized, FOCUS Engineering Inc., will prepare a feasibility report in the not to exceed amount of $10,800 for the 2016 Street Improvements. If the improvements are ordered, the report costs will be charged against the project fund and become assessable to the benefitting properties. Should the project not be constructed, the report costs cannot be assessed. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Resolution No. 2015-62, Ordering Preparation of a Feasibility Report. The recommended motions for these actions area as follows: City Council Meeting [Regular Agenda Item 10] August 4, 2015 -- page 2 -- “Move to approve Resolution No. 2015-XX, Ordering preparation of a Feasibility Report for the 2016 Street Improvements to FOCUS in the not to exceed amount of $10,800.” LEGISLATIVE HISTORY/BACKGROUND INFORMATION: In accordance with the proposed 2015-2019 Street Capital Improvement Plan (CIP), the following local streets represent the most essential street improvements for implementation in 2016. The streets programmed for improvements in 2016 include: • Kirkwood Avenue North, from 50th Street North to cul-de-sac, • Jasmine Avenue North, from 10th Street North to end of Stonegate 1st Addition, • 9th Street North, from west end cul-de-sac to east end cul-de-sac, • Jasmine Avenue Place North, from Jasmine Avenue North to cul-de-sac, • Kelvin Avenue, from Trunk Highway 5 to cul-de-sac (including the private drive north of Kelvin Court). In order to initiate the improvement the Council must direct the preparation of a feasibility report as required by the statutory process for public improvements that are specially assessed. The report will advise on the scope of recommended improvements for each local street; provide estimated project costs of the recommended improvements; identify easement and right-of-way, permits, and other requirements of other local agencies needed to implement the improvements; recommend whether the improvements should be best made as proposed or in connection with some other improvement; and advise if the improvements are necessary, cost effective, and feasible. The report will also provide a proposed preliminary assessment roll for each of the benefitting properties based upon the City’s Special Assessment Policy for Local Improvements, dated June 2014. The improvements will likely include full street reconstruction, street reclamation, storm sewer and drainage improvements, and watermain extension consistent with the City’s 2030 Comprehensive Plan. Water quality improvements will be evaluated and incorporated as necessary to meet VBWD permitting requirements. A project schedule for the 2016 Street Improvements is attached and outlines the implementation timeframe necessary to ready the improvements for construction in 2016. The proposed schedule provides the necessary time to address public involvement, acquire project related easements, acquire field survey before snowfall, and to receive contractor bids early in 2016 to promote a competitive bid environment. RECOMMENDATION: Staff is recommending that the City Council authorize FOCUS Engineering, Inc. to prepare a Feasibility Report for the 2016 Street Improvements in the estimated amount of $10,800. The recommended motion for this action is as follows: City Council Meeting [Regular Agenda Item 10] August 4, 2015 -- page 3 -- “Move to approve Resolution No. 2015-62, Ordering preparation of a Feasibility Report for the 2016 Street Improvements to FOCUS in the not to exceed amount of $10,800.” ATTACHMENT(S): 1. Resolution No. 2015-62, Ordering Preparation of a Feasibility Report. 2. 2016 Street and Utility Improvements – Location Map. 3. 2016 Street and Utility Improvements – Project Schedule. Resolution No. 2015-62 1 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2015-62 A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE 2016 STREET IMPROVEMENTS WHEREAS, the City maintains a 5-year revolving Street Capital Improvement Program (Street CIP) to promote the strategic use of limited financial resources while maintaining, developing or replacing the City’s local street network; and WHEREAS, the Street CIP represents the City’s long-range street improvement program that identifies the present and future needs and priorities, and develops a schedule of public improvements to address the most essential improvements first; and WHEREAS, with a street reconstruction project the City reviews and considers the potential replacement or need for utility improvements in accordance with the City’s 2030 Comprehensive Plan, including watermain or sanitary sewer, to be constructed in conjunction with the street improvement; and WHEREAS, it is proposed to initiate the 2016 Street Improvement project to improve the following local streets; •Kirkwood Avenue North, from 50th Street North to cul-de-sac, •Jasmine Avenue North, from 10th Street North to end of Stonegate 1st Addition, •9th Street North, from west end cul-de-sac to east end cul-de-sac, •Jasmine Avenue Place North, from Jasmine Avenue North to cul-de-sac, •Kelvin Avenue North, from Trunk Highway 5 to cul-de-sac WHEREAS, it is proposed to assess the benefiting properties for all or a portion of the cost of the improvement, pursuant to the City’s Special Assessment Policy and Minnesota Statues, Chapter 429. NOW, THEREFORE, IT IS HEREBY RESOLVED, That the proposed improvement, called the 2016 Street Improvements, be referred to the City Engineer and FOCUS Engineering, and that FOCUS Engineering is instructed to complete a feasibility report in accordance with Minnesota Statues, Chapter 429 for the proposed improvements, and to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should be best made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Resolution No. 2015-62 2 ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FOURTH DAY OF AUGUST 2015. CITY OF LAKE ELMO By: __________________________ Mike Pearson Mayor (Seal) ATTEST: ________________________________ Julie Johnson City Clerk DOWNSLAKE LAKE JANEHILL PARK LAKE ELMOREGIONALPARK RESERVE TARTANPARKGOLF CLUB LAKE ELMO LAKE JANE SUNFISH LAKE OLSONLAKE LAKE DEMONTREVILLE CLEARLAKE HORSESHOELAKE ROSELAKE REIDPARK VFWPARK LIONS PARK 31ST ST N 32ND ST N LAVERNECT NLAYTONCT N30TH ST CIR N 30TH ST N TANA RIDGEPARK LEGION AVE NLISBON AVE NLISB O N CT N LISBON AVE NLANSINGAVE N24TH ST N24TH STCT NLAKE ELMO AVE N20TH STCT N20TH ST NLEGION AVE NLEGIONLN CIR N LEGIONLN CT N 21STST NLEGIONAVE NMANNINGTRL N12TH ST N LAYTONAVE NLAVERNEAVE NLEEWARDAVE N11THST N 14TH ST N MANNING AVE NCity of Woodbury STONEGATEPARK KRAMERLAKE GOOSELAKEARMSTRONGLAKE RIDGEPARK EAGLE POINT BLVD HUDSON BLVD JULEP AVE N 9TH ST N JULEPCT N JEW E LAVE N JA S M I N E A V E P L N 10TH STLN N10TH ST N WHISTLINGVALLEY RD WHISTLINGVALLEY TRL 10TH STCT NKEATS AVE NLAKE ELMO AVE N3RD STREETPL N 15TH ST N 15TH ST C T 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ThreeLakesFarm Add Bordners Garner Farmettes M A N N I N G T R L Union Pacific Railroad å 2014 - 2018 RESIDENTIAL STREET CAPITAL IMPROVEMENT PLAN å ; ¤ Ì Parcels City Parks Golf Course Lake Elmo Regional Park Reserve Subdivisions Lakes Park Office651/430-8368 ;City Hall3800 Laverne Avenue N651/777-5510www.lakeelmo.orgÌPublic Works Building3445 Ideal Ave N651/233-5414 n Schools ¤Fire Stations Station No. 13510 Laverne Ave N651/770-5006 Station No. 24259 Jamaca Ave N651/779-8882 ¤ Map Date: October 2013 Created By: 0.5 0 0.50.25 Miles Improvement Year 201420152016 2018 2017 K PRELIMINARY PROJECT SCHEDULE CITY OF LAKE ELMO 2016 STREET IMPROVEMENTS PROJECT NO. 2015.XXX FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 AUGUST 2015 August 4, 2015 Council authorizes Feasibility Report. October 6, 2015 Presentation of Feasibility Report. Council accepts Report and calls Hearing. November 3, 2015 Public Improvement Hearing. Council orders preparation of Plans and Specifications. February 16, 2016 Council approves Plans and Specifications and orders Advertisement for Bids. March 17, 2016 Receive Contractor Bids. April 5, 2016 Council accepts Bids and awards Contract. May 2, 2016 Conduct Pre-Construction Meeting and issue Notice to Proceed. August 12, 2016 Substantial Completion. September 30, 2016 Final Completion.